HomeMy WebLinkAbout0125_001Meeting Location: Meeting Date and Time:
Mount Prospect Senior Citizens' Center Tuesday, March 28, 1989
50 South Emerson Street 7:30 p.m.
1. CALL TO ORDER - ROLL CALL
Mayor Carolyn H. Krause
10
IV.
V.
Trustees:
Ralph W. Arthur Norma J. Murauskis
Gerald L. "Skip" Farley George R. Van Geem
Leo Floros Theodore J. Wattenberg
ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF
MARCH 14, 1989
CITIZENS DESIRING TO ADDRESS THE MAYOR AND BOARD OF TRUSTEES
ON ANY ITEM NOT ON THE AGENDA
Forest Avenue Discussion
1989-1990 BUDGET HEARING - OPENING REMARKS - Carolyn H. Krause
General Budget Overview John Fulton Dixon
Village Manager
A. Social Service Agencies Presentation
Omni House
Shelter
Northwest Mental Health Center
Salvation Army
Resource Center for the Elderly
Northwest Community Services
'Civic Organizations Presentation
Arts Council of Mount Prospect
Constitutional Bicentennial Commission
4th of July Parade
Mount Prospect Historical Society
Golden Corridor
B. Final Comments on 1989-1990 Budget
ANY OTHER BUSINESS
VI. ADJOURNMENT
DEFERRED ITEMS
Street Improvements - Cost Sharing
Ten Year Road Improvement Program
Sidewalk Policy on Major Roadways
Crime Statistics/Prevention
Request
$ 6,000
8,500
1,500
7,000
5,000
16,309.50
Request
$ -0-
1,000
10,000
-0-
$ 1,000
MINUTES
COMMITTEE OF THE WHOLE
MARCH 14, 1989
I. ROLL CALL
The meeting was called to order at 7:33 p.m. Present at the meeting were: Mayor
Carolyn H. Krause; Trustees Ralph Arthur, Gerald Farley, Leo Floros, Norma
Murauskis, George Van Geem and Theodore Wattenberg. Also present at the
meeting were: Village Manager John Fulton Dixon, Assistant Village Manager
Michael Janonis, Director of Finance David Jepson, Assistant Finance Director
Donald Mazza, Planning and Zoning Director David Clements, Director of Inspection
Services Charles Bencic, Public Works Director Herbert Weeks and Deputy Director
of Public Works Glen Andler. Also present were three persons from the print
media.
11=41 I m a
The Minutes of the Committee of the Whole meeting of February 28, 1989 were
accepted and filed.
Ill. CITIZENS TO BE HEARD
Mr. Phil Naughton, 601 North Forest Avenue, appeared before Committee members
to discuss the issue of continued flooding problems along Forest Avenue between
Kensington and Memory Lane. Mr. Naughton stated that storm water run-off from
Prospect High School, directly across the street, was creating a constant source of
flooding for area residents. Mr. Naughton briefly described the ongoing discussions
that he and his neighbors had had with the Village and District 214 officials.
Mayor Carolyn Krause gave the other Committee members a brief overview of
Village activities with regard to Forest Avenue over the past year and one-half.
She asked that this item be deferred for additional discussion until March 28, at
which time staff was instructed to supply a detailed report of the present
conditions in the area and possible alternative ways to resolve the problem.
TV. 1989-1990 BUDGET REVIEW
Planning and Zoning De2artment
Director of Planning and Zoning David Clements presented the 1989-1990 Budget
for his Department. Mr. Clements reviewed with Committee members the
functions and responsibilities of the Department. Mr. Clements indicated that
Departmental activities included day-to-day plan review, long-range planning,
economic development and Community Development Block Grant administration.
Additionally, the Planning and Zoning Department was charged with coordinating the
ongoing downtown redevelopment project. The Planning and Zoning staffs act as
liaison to numerous citizen Boards and Committees including ZBA, Sign Review,
Plan Commission and downtown redevelopment.
Mr. Clements indicated that the recent "boom" in building activities throughout the
Village had a direct impact on the workload of the Department. The Department
reviews and oversees not only the large residential, retail and commercial
developments throughout the Village but also variations requested by established
single-family homeowners. Economic Development efforts would focus on the
marketing of the old Public Works building as well as continued emphasis on the
Facade Improvement Program. Community Development Block Grant funding
continued to focus on bringing benefits to low and moderate income persons living
in the Village.
Discussion among Committee members was generally favorable toward the
Department and its activities. Trustee George Van Geern asked whether the
proposed expenditure of $95,000 in CD6G monies for street improvements in the
Boxwood area could better be used in other ways. It was noted by staff that
Boxwood has been a long-time priority of the Village and that substantial
improvements in both the appearance and quality of housing in the area have taken
place over the years through Village involvement.
The consensus among Committee members was to support the Budget as presented.
inspection Services
Director of Inspection Services Chuck Bencic reviewed with Committee members
the proposed Budget for his Department. Mr. Bencic began by reminding the
Committee members that the Inspection Services Department is approaching its
first anniversary of existence. Mr. Bencic explained that the Department is made
up of three Divisions. These Divisions include Engineering, Environmental Health
and Building Code.
The Building Division issued 2,123 permits in calendar year 1988 valued at
approximately $56 million. The 1938 permits generated $650,000 in building fees and
almost $350,000 in other fees. This Division also performed 8,400 inspections in
1988. This represents a substantial increase over Department activities in recent
years. This increase is due to the increase in general construction activity within
the Village and tends to reduce a large backlog of inspections which have remained
on the Department's books. The Environmental Health Division performed 1,100
inspections as well as 1,600 re -inspections during 1988. The Division also handled
some 734 service requests such as landlord/tenant, solid waste complaints,
animal/insect/rodent control. The Division has placed a higher priority on the
inspection of food establishments.
The Engineering Division is responsible for plan review and inspection of private
development. The Division also designs public improvement projects for the Village.
Other major projects in the Division are the MFT Program of street maintenance
and resurfacing, shared -cost sidewalk program, bridge inspection and repair and
traffic studies.
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Trustee Leo Florus asked Mr- Benci, if he was satisfied with the recent
re -organization of the Department and the performance of his staff. Mr. Bencic
replied that he felt that the Department had made great strides in both clearing up
backlogs and providing better quality service to both homeowners and contractors.
Mr. Bencic indicated that heavy emphasis has been placed on training in both the
area of technical expertise and public relations. Mr. Bencic indicated that he had
received very few complaints regarding the conduct of the Department and felt
that it was a strong indicator of progress made over the last year. Mayor Carolyn
Krause asked that during the current fiscal year a review be undertaken of the
necessity for permit fees for the installation or re -installation of common household
appliances. She felt that this requirement was an unnecessary burden upon Mount
Prospect residents. Perhaps a no -charge permit would be an acceptable alternative
to the current requirement.
Other discussion among Committee members resulted in a favorable assessment of
the Department's activities over the past year. It was their consensus to accept
the Department's proposed Budget as prescnted,
Public Works Department
Public oYvcko Director Herbert Weeks reviewed with Committee members the
proposed Budget for the Public Vvm,ka Department. The Department's Budget is
broken down into three major Divisions. These include the Streets Divlsion,
Water/Sewer Division and the Parking Division, The Streets Division has 14 service
programs with responsibility for /9 public buildings, 150 nnUcs of streets and more
than 19,000 parkway trees. The Water/Sewer Division maintains approximately 165
miles of ~atrrmaine, 300 miles of sanitary sewers and 1,900 fire hydrants. The
Parking Division is responsible for the maintenance and repair of the Village's
parking lots located in and around -the Central Business District. &8r, Weeks noted
that major projects and capital purchases included on increase in the crack tilling
program for Village streets, an increase in roadway salt costs for snow and ice
control, a street resurfacing and reconstruction budget of more than $| million, the
anticipated increase in refuse disposal costs and the expansion of the Village's
Recycling Program, as well as ongoing watcrmain replacements and the proposed
painting of the elevated water storage tank located in the downtown arca- Proposed
capital equipment cxpcnditurcs include the purchase of an additional pool car, a
backhoe/trencher and a semi -trailer truck. The Water/Sewer Division was also
proposing an expenditure of $25,000 for an automated meter reading program aimed
at commercial, industrial and multi -family housing units. Mr. VYecka stated that his
Department's Budget also included a request for additional personnel.
Discussion among Committee members began with a review of personnel requests.
Mr. Weeks indicated that earlier in the year he had sought permission from ,he
Village Manager to combine several part-time positions into full-time positions.
M,. Weeks telt that greater efficiency and continuity could be realized through this
conversion. Committee members indicated that such changes in personnel should be
first reviewed at the Board level. Trustee Van Gecm questioned what economies
could be gained through such conversion of part-time positions to full-time
poxitiono- he indicated that his review of the data in the Budget showed a
substantial cost increase while not yielding a corresponding increase in productivity.
He asked that the Department present further data to support their position.
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Other questions concerned the necessity to paint the elevated tank. Mr. Weeks
indicated that the tank was last painted seven years ago and that under normal
conditions, it was prudent to check its current condition. Additionally, Mr. Weeks
indicated that because of construction in the TIF area directly adjacent to the
tank, painting should be completed before the townhome construction is completed
thereby avoiding potential problems caused by over -spray.
The equipment purchases were discussed in detail and further data supporting the
need for a semi-tractor/trailer was requested. Mr. Weeks indicated that the
proposed backhoe trencher would be utilized in emergency situations and thus the
alternative of renting such equipment was not always feasible. The tree trimmming
program was also discussed. Mr. Weeks indicated that with the maturation of
Village trees, cost increases were inevitable. This maturation process also impacts
on the Village's leaf pick-up program. Other items of discussion included over -time
hours, watermain replacement schedules and the automated meter reading system.
The Street Resurfacing and Reconstruction Budget was discussed at length. While
expenditures in this area will exceed $1 million for the first time, it was indicated
that the rate of repair and -reconstruction was not keeping pace with the rate of
deterioration of Village streets. Discussion centered around the need for re-
evaluation of the Dempsey Novak Street Study and the need to study ways to
finance a more aggressive roads program.
Discussion among Committee members ended with a consensus that further
discussion regarding personnel requests would be deferred to the March 28 Budget
Hearing.
V1. ANY OTHER BUSINESS
Trustee Gerald FArley indicated that while he was absent from the last Budget
Hearing, he supported the overall decisions of the Committee regarding Police and
Fire Budgets. He did, however, indicate that he favored a more gradual phase-in
of additional personnel.
Finance Director David Jepson briefly reviewed with Committee members the
schedule he prepared showing Village -wide personal services, costs and benefits.
VII. ADJOURNMENT
There being no other business to be conducted by the Committee of the Whole, the
meeting was adjourned at 10:00 p.m.
MEJ/rcw
Respectfully submitted,
MICHAEL E. JANONIS
Assistant Village Manager
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Village of Niount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER JOHN FULTON DIXON
FROM: ASSISTANT VILLAGE MANAGER
DATE: MARCH 22, 1989
SUBJECT: FOREST AVENUE KENSINGTON TO MEMORY LANE
Per the direction of the Village Board, I have prepared a summary of events which
have taken place relative to neighborhood complaints raised regarding flooding and
traffic problems occurring on Forest Avenue from Kensington Road to Memory
Lane, adjacent to Prospect High School. This information includes a brief history
of the area as well as a breakdown of activities, issues and possible solutions which
have been reviewed and discussed by Village staff over the past 18 months.
ISSUES
At an October 8, 1987 meeting attended by residents, Village and District 214
staffs, Mayor Krause and Superintendent Berry, two major issues were raised. Of
primary concern was the flooding taking place in the area. This issue will be dealt
with in greater detail in the remainder of this report. The other concern was with
traffic in and around Prospect High School; i.e., speeding, accidents, parking and
cut -through traffic.
As a result of this and other meetings with neighborhood residents, the Police
Department instituted an active selective enforcement program in the area. The
Department's High School Counselor was also apprised of the situation and was
instructed to make this a priority issue (see Exhibit A).
While the area residents might perceive that a traffic problem exists, the results of
the selective enforcement program suggest that the problem is not as great as it
seems.
[►101M
The single-family residential subdivision immediately east of the Prospect High
School campus was developed in the late 1950s by Mr. Brickman and is commonly
referred to as the Randview-Highland area. The area is served by a 2411 or 271,
combined sewer main which runs east from Forest Avenue on Highland. The
Prospect High School sanitary sewer dumps into this combined line.
Forest Avenue, from Kensington Road to Memory Lane, is 1,952 feet in length and
16 feet in width (approximately half the width of a full-size residential street). The
street last received extensive repairs in 1978. The east side of the street has a
roll curb and gutter while the west edge of pavement has a narrow gravel shoulder
which is a part of High School property.
Based upon the Novak -Dempsey street survey, this section of Forest Avenue has a
composite rating of 47.8, meaning that it is in the reconstruction classification
along with another 47 mUra of streets throughout the Village (see Exhibit 8). The
apparent accelerated rate of deterioration of this street is caused mainly by storm
water run-off from the High School property 0crdn0 under the western pavement
rd&c and undermining the already poor sub -base. 8 6" diameter water main is
located in the parkway and is in poor condition due to the acidic soil present in
the area,
As early as 1959' Trustee Leo Pb`na, then residing on Prospect Manor, indicated
that area residents were experiencing flooding problems. Complaints to the Village
Board resulted in an engineering study being conducted by Coom,r Townsend which
indicated that changes to the topography of the prospect High School property had
resulted in increased run-off to the east. Apparently, as a result, remedial
measures were undertaken to lessen the amount of run-off from the Prospect High
School property. This included diverting much of the storm water to the Regent
Park detention pond on the north side of Kensington Road.
In 1980, arca residents again approached the Village board to protest the
connection of the Kensington Office Center to the 8andview'Highlund combined
sewer system. After extensive meetings and an engineering report commissioned by
neighborhood residents, a Resolution (||-8O) was passed by the Village Board placing
a moratorium on any further storm sewer hook-ups to the combined sewer system.
Since that time, the Kensington Office Center and the newly constructed Kinder -
Care Day Care Center have been required to honk their storm sewers up to
different main lines.
The most recent neighborhood complaints concerning flooding have resulted from
the addition of at least one baseball diamond on the eastern edge of the Prospect
High School property as well as the resurfacing of the existing tennis courts and
the re -configuration of a High School access drive which opens up on to Forest
Avenue. Area residents are of the general opinion that these changes have again
accelerated the storm water run-off from the High School property.
REMEDIAL ACTION
Over the past 18 months (ore Exhibit C), Village staff has worked with District 214
staff members in an attempt to come to an equitable resolution of the flooding
problem. The Village's engineering staff has served in u design capacity by working
up several alte,nativeu.
Most alternatives fall into one of two categories. The first category attempts to
reduce the run-off from the Prospect High School field by redirecting storm water
and controlling its rate of release from the site. The occnod category addresses
the channeling of water toward sewer inlets once storm water ,un -oft reaches the
roadway.
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In the first category, proposed solutions with estimated costs include:
1. Constructing a series of berms and awales around the south and west
perimeters of the High School property in order to retain storm
water on-site and to transport it towards its natural drainage
pattern north of Kensington Road. ($42,500)
Z, In conjunction with item #\' it was suggested that a reutricter be
placed in the 36" storm sewer that leads from the northern edge of
the High School property to the Regent Pack retention pond. This
reotrictc, would reduce the flow of storm water into Regent Park so
as not to exacerbate the flooding problem currently bring
experienced in that arra' This would require the High School to
hold more water on site than it currently docs after large rains.
($\'OOO)
9. Install a trench drain across the High School access driveway apron
at Forest Avenue, This trench drain would be tied into existing
catch basins and would eliminate the sheet draining currently taking
place on the drive apron. ($2,900)
4. Make sure that all storm vr~e, catch basins are clean and replace
any sealed grates with open grates to Promote better d,ainage,
Proposed solutions in category 2 with estimated costs include:
The dedication of an additional five feet of High School property to
the YUla8c for expansion of Forest Avenue from a 16' wide to 21'
wide street along with the installation of barrier curb and gutter on
the western edge of Forest Avenue. The additional pavement would
allow for a slight crown in the roadway making i, easier to retain
water on the west side of the road. The barrier curb and gutter
would serve to protect the base and sub -base of the roadway from
further water infiltration as well as serving as a natural channel to
direct water coming of/ the field toward an existing manhole
located near the tennis courts. ($75,000)
2. The installation of barrier curb and gutter on the east side of Forest
Avenue. This would allow for more effective channeling of water
after it comes off the field. ($30,000)
9. The reconstruction of Forest Avenue to properly crown the street
d align the nnod surface with the new curb and gutter. ($/o,uuu)
Ancillary to this would be the replacement and ups/zing of the
present 6" water main located /n the parkway of Forest Avenue.
Based on discussions between the respective staffs, it was decided to propose a
combination of the above -outlined solutions. On November jO, 1988, the following
tentative proposal was made to Messrs. Bopp and Naughton /n order to get their
feedback and determine their initial level of support. The solution included:
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Tentative Proposal
l. The installation of a trench drain arrnvn the High School access
driveway.
Z. Dedication of five feet of High School property for the purposes of
street widening and the installation of barrier curb and gutter on
the western edge of Fn,cnt Avenue.
]. Installation of barrier curb and gutter on the eastern edge of Forest
Avenue for the purposes of channeling storm water run-off to
existing inlets.
4. The opening up of storm sewer catch basins currently covered with
solid, as opposed to, grated manhole covers (thio docs not include
catch basins which are part of the combined system).
5. Kcxtr/c, parking to one side of the street along this stretch of
Forest Avenue.
It was indicated that final
to be sought first from the Village Manager and ultimately from the Village Board
due to the amount of the expenditure. It was also understood that District 214
Board members would also have to give final approval to such a proposal.
The proposal also included reconstruction of Pom,at Avenue from Kensington to
Memory Lane and the replacement of the 6" water main with a |O" water ma/n.
This additional work was included because of the existing
street and the inadvisability of installing new curb and gutter and additional
pavement surface to an already inferior roadway. With this roadway already rated
as needing reconstruction, it seemed prudent to tie-in all of these items in one
ocot package.
It should be noted that any of the above-mentioned solutions or combination thereof
will not put an end to flooding in the area. The existing combined sewer system is
engineered to accept the run-off from a )O Beyond that, the sewer
will reach its capacity and both basement and overland flooding is likely to occur.
Additionally, any further modifications of the High School topography could increase
run-off and thereby negate the effectiveness of the proposed solutions. It should
also be noted that the natural drainage pattern in the area also shows that at
certain flood stages storm water will naturally flow east and then south through
this residential area. The damage resulting from storms like those which occurred
in September of 1986 and August of 1987 will not be remedied by this or any
reasonable flood control project.
COST SHARING
The estimated cost for the proposal totals some $23,000. This does not include
replacement of the water main ($155,000) which would presumably be paid for out
of the Water Fund.
4
Since March 14" the Village Manager has been in contact with Superintendent Berry
rc#ammO further discussions hah
cooperation. Prior discussions suggested that the School District pick up the runt
of all on-site improvements along with the cost for installation of curb and gutter
on the west side of Forest and the cost for widening the roadway an additional
fivc feet.
The question of cost sharing by adjacent property owners has generally been
regarded as a policy issue for the 2wand. In the past, the Board has taken the
position that any enhancement of public improvements and above what was
originally constructed and which directly benefit adjacent property owners shall be
paid for by those property owners. Recent examples of this policy being put into
practice include:
George/Albert Streets Curb and Gutter
Improvements
Prospect Meadows Sanitary Sewer
Rehabilitation Project
Lake Michigan Water System Improvements
The mechanism generally used for accomplishing such cost sharing is the Special
Service District. This allows for cost sharing among property owners based upon
Equalized Assessed Valuation.
With regard to the proposed Forest Avenue improvements, adjacent property owners
would directly benefit from:
I. The installation of barrier curb and gutter on the east side of the
2. The priority given to the reconstruction ofForest Avenue in order to
accomplish the entire flood abatement package.
Staff would view the extension of pavement and installation of curb on the west
side of the mad to be directly related to the High School's obligation to control
runoff from its property.
Finance Director David Jepson has prepared preliminary cost estimates for the
establishment of a Special Service Area. His figures allow for flexibility in
determining the ultimate cost sharing ratio between the Village, School District and
residents. mr. Jepson's memorandum is attached as Exhibit D.
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�mrSTRUITOU9
Considerable YU1a0e staff time has been devoted to this issue over the past 18
months. The cooperation between the staffs of both District 214 and the Village
have been positive with a number of alternative solutions being developed.
While steps can be taken to alleviate some of the minor flooding that tends to
recur on a regular basis, it must again be noted that 'najv, flooding (rains in
excess of the ten-year storm) will probably not be reduced significantly. The
proposed repair project will also protect the integrity of reconstructed Forest
Avenue thereby extending its future useful life. Finally, the wider street and
proposed parking restrictions should alleviate some of the traffic problems caused
by summertime use of the High School athletic fields by numerous soccer and
softball leagues.
MICHA JA NIS
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MICHAEL JANONIS, ASSISTANT VILLAGE MANAGER
FROM: T. DALEY, DEPUTY POLICE CHIEF -7-Taaj
SUBJECT* TRAFFIC ENFORCEMENT - FOREST AVENUE - PROSPECT HIGH
SCHOOL AREA
DATE: 23 MARCH 89
In response to your inquiry regarding traffic enforcement in the area
of Prospect High School. and suecifically Forest Avenue. I am
providing the following information:
Motor Vehicle Violations:
The Police Department devotes a great deal of selective enforcement
time to the residential streets in the vicinity of the high school.
Since September a total. of thirty-six (36) moving violation citations
have been issued in this area. None of these citations were issued on
Forest Avenue, although this street was monitored exclusively on
numerous occasions on complaints of reckless and high speed incidents.
During the period of March 10-22, 1989, traffic officers monitored
Forest Avenue every day from Gregory to Kensington in the morning,
lunch time, and after school. and did not observe any speed violations
greater than two (2) m.p.h. over the thirty (30) m.p.h. limit. On two
other occasions this street was monitored in the same manner with
similar results.
Citizen Concerns:
On November 15, 1988; Crime Prevention officers met with approximately
forty (40) residents of the neighborhood near the high school. The
citizens brought un a number of concern regarding traffic enforcement,
traffic signals, and engineering. The citizens were advised of the
Police Denartment's enforcement efforts and commitment to continued
selective enforcement in the area. The concerns regarding signals and
engineering were referred to the Traffic Engineer and Safety
Commission. I have attached a coov of the Safetv Commission minutes
for the meeting of March 6, 1989, where these concerns were addressed.
(page 2, item C).
Please advise if you reauire addit-ional information or nolice action.
TD/ b j g
Attachment
cc: chief Pavlock.
D/C Richardson
00�-
M
II
MINUTES OF THE MOUNT PROSPECT
SAFETY COMMISSION
March 6, 1989
CALL TO ORDER
The regular Meeting of the Mount Prospect Safety
Commission was called to order at 7:30 P.M.
ROLL CALL
Present upon Roll Call:
Absent:
Lee Beening, Chairman
Andrew Mitchell,
Vice Chairman
Ed Nastek, Police Dept.
Drew Johanson,
Engineering
Arthur Coy, Commissioner
Del Ulrich, Fire Dept.
Also present, were six residents in the audience.
III APPROVAL OF MINUTES
Commissioner Mitchell•, seconded by Ed Nastek, moved to
approve the minutes of the regular meeting of the Safety
Commission held April 4, 1988.
Motion Passed Unanimously
IV A.) A request from Ms. Cathy Burger, 918 Tower Drive for
a STOP SIGN at the intersection of Emerson and
Country Ln. was reviewed. The intersection
presently has no traffic control devices. Drew
Johanson explained studies of this intersection
taken in 1974, 1976 & 1983 did not warrant the
installation of STOP SIGNS and that there have not
been any reported accidents at this intersection
since the 1983 study. Commissioner Mitchell,
seconded' by Drew Johanson moved that since there
were no reported accidents to recommend no action
be taken at this time.
Motion Passed Unanimously
B.) A request from Mr. Lerman, 318 N. Eastwood,for a NO
RIGHT TURN ON RED SIGN be installed for southbound
Main St. (Rt.83) at Central Road. Mr. Lerman,
stated he and his family have witnessed many near
misses because of the location of the shopping
centers driveway. The Commission agreed that the
location of this driveway is hazardous and that in
the past the Village has attempted to work with the
shopping center in an effort to reverse the flow of
traffic on site and that the owner and tenants of
the shopping center have refused. Unfortunately,
the Village has no legal authority to require a
change.
Commissioner Mitchell, seconded by Ed Nastek moved
to recommend the shopping center eliminate the first
three parking stalls north of Central Road and to
recommend the State investigate the possibility of
installing a NO RIGHT TURN ON RED SIGN on southbound
Main St. at Central Rd.
Motion Passed Unanimously
C.) A request from Mr. Wayne Williams, 419 N. Forest
and Mr. Paul Zetzsche, 521 N. Forest Av. for
additional traffic restrictions on Forest Av.
adjacent to Prospect High School was reviewed.
Forest Av. between Memory and Kensington is a one-
way half street designated local. There is an
access driveway to the school parking lot off of
Forest Av. at a point approximately 200 feet north
of Highland Av. Mr. Zetzsche stated vehicles
exiting the driveway often drive southbound on
Forest Av. against one-way traffic. Drew Johanson
informed the Commission that the paved area on the
west side between the school driveway and Highland
Av. is on school property and would not be covered
under the Village's one-way ordinance.
Mr. Williams requested a STOP SIGN at the
intersection of Forest & Memory Lane. Mr. Williams
stated vehicles are always speeding through this
intersection.
After further discussion Commissioner Mitchell,
seconded by Ed Nastek moved to recommend to install
a STOP SIGN for northbound Forest Av. at Memory Ln.
and to add additional one-way signs on Forest Av.
Motion Passed Unanimously
D.) A request from Ms. Patti Walpol, 206 S.-Gedrge St.
for additional STOP or YIELD SIGNS in the area
bounded by Central Rd. Mt. Prospect Rd. Emerson St.
and Northwest Hwy. was reviewed. Ms. Walpol, stated
her concern was for the many children in the area.
Ed Nastek and Drew Johanson, inform the commission
that although this area has fewer stop signs
compared to other areas in the Village, their
department's records show it to be one of the
safest.
Commissioner Mitchell, seconded by Drew Johanson,
moved to recommend denial of the request for
additional STOP or YIELD SIGNS.
Motion Passed Unanimously.
V OTHER BUSINESS
Ms. Madeline May, member of the Lion Park School
PTA, asked the Commission to review the traffic
congestion on Council Trail between Elm & School St.
Ms. May stated the parents waiting to pick up their
children do not obey the existing NO PARKING SIGNS
and drive around barricades that block eastbound
traffic. Commissioner Beening stated we have
experienced this problem with many schools in the
Village and suggested Ms. May discuss this problem
with the school principal and the PTA's Safety
Committee to address these problems in the schools
newsletter or a special letter to the parents.
Commission Members concurred unanimously.
VI ADJOURNMENT
Having no further business the Meeting was adjourned
at 9:30 P.M.
Respectfully submitted,
Drew G. Johanson
DGJ/m
OPS 88-30
Village of Mount Prospect
Mount Prospect, Illinois"
INTEROFFICE MEMORANDUM
TO: MICHAEL JANONIS, ASSISTANT TO THE VILLAGE MANAGER
FROM: T. DALEY, DEPUTY CHIEF OF FIELD OPERATIONS
SUBJECT: POLICING MEASURES/PROSPECT HIGH SCHOOL AREA
DATE: 4 FEBRUARY 88
In response to your inquiry regarding enforcement in the area of
Prospect High School, I am providing the following information:
MOTOR VEHICLE VIOLATIONS: Enforcement in the residential areas
surrounding the high school began the first week of September
prior to citizen complaints. Historically, we begin selective
enforcement around the high school at the beginning of the school
year, anticipating an increase in vehicular violations.
Twenty-one traffic tickets were issued in the school area during
September and October with the major violation being stop sign
infractions. Radar checks showed few violations where a
reasonable citation could be issued. Also, numerous warnings
were given when situations dictated the action to be appropriate.
Observed violations decreased considerably since November 1st.
In addition to police selective enforcement, Prospect High School
assigned one of their general security personnel in a school van
to park at the east gate to Forest Avenue to monitor student
vehicular traffic. This security officer daily patrols a five
block radius around the high school from 7:30 a.m. until
3:00 p.m., monitoring students both in vehicles and on foot. The
High School Counselor reports that numerous administrative
vehicular violation tickets were issued and the student motorists
were handled through the school's disciplinary process. It is
also reported that the school has not received any complaints
regarding student activity since the early October meeting. It
is reported that 95% of complaints from residents come from
Arlington Heights residents. Typically, the school receives 3 to
4 citizen complaints per school year from Mount Prospect
residents living along Forest Avenue. .
PARKING VIOLATIONS ON FOREST AVENUE: Officers have not observed
parking violations in this area. During special athletic or
school events vehicles have been observed parking off the roadway
on the grass on the west side of Forest Avenue. There are
parking signs posted, however, they only apply to the paved
street. The grass area on the west side of Forest belongs to the
school district not the village and cannot be considered parkway
per our traffic engineer.
-2 -
STUDENT CONSUMPTION OF CO Officers have patrolled Forest
Avenue and have not observed students parked and consuming
alcohol as reported by residents of the area.
A computer check on calls for police service in the 500 to 700
block of Forest between September l" 1987 and February I^ 1988
reveals the following:
10/17/87
717
N.
Forest
A group of youths throwing stones
10/23/87
611
N.
Forest
Cur blocking driveway
11/25/87
511
N.
Forest
Stray dog
11/26/87
515
N.
Forest
Lock out
12/18/87
500
N.
Forest
Snowmobile in school field
It is apparent that if there was a problem in the area the calls
for police service would be much greater. I can understand the
irritation that the residents experience with the vehicles
parking on the grass during special events and possibly the
school district can take measures to alleviate this problem.
The Police Department will continue selective enforcement in the
area. Please advise if you require additional information or
police action.
T. Daley
Deputy Chief of lield Operations
TD/bJg
cc: Chief Pavinck
0/C Richardson
11�, Infrastructure
MT P Oc5'PFCT
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EXHIBIT C
CHRONOLOGY (RECENT ACTIVITIES)
09/10/87
Received copy of letter to School Superintendent Stephen Berry from residents
raising flooding issue as well as ancillary parking and traffic problems.
10/08/87
First meeting with residents arranged by Mayor Krause. Mayor Krause and
Superintendent Berry were present along with Village and District 214 staff
members.
10/08/87 to 09/14/88
Various discussions between District 214 and Village of Mount Prospect staff
regarding possible solutions to flooding problem. Also, ongoing selective
enforcement activities by Mount Prospect Police Department relative to traffic and
parking complaints.
09/14/88
Second meeting with residents. Staff members from Mount Prospect and
District 214 present. Police enforcement activities and possible flood control
solutions were discussed at length with residents. Several homeowners from the
Regent Park development on the north side of Kensington Road in Arlington
Heights were also present.
09/20/88
Mount Prospect staff internally reviews proposal by District 214 to abate storm
water runoff from Prospect High School property and control traffic around site
(see attached memorandum dated 9-20-88).
10/19/88
Engineering report by Lundgren and Associates, Inc., is distributed. This report was
commissioned by District 214.
11/03/88
Meeting between District 214 and Mount Prospect staff to review District 214
proposal.
l|/30/BC
Meeting i
tentative abatement plan involving participation by both Prospect High School and
the Village of Mount Prospect. This meeting was held at District 214 offices and
was attended by Assistant Village Manager Michael Janonis, School Superintendent
Stephen Berry and Jack Swanson, Assistant Superintendent for Business,
District 214. The purpose of this meeting was to solicit initial support from
Messrs. Bopp and Naughton regarding the proposed plan. It was indicated that final
approval for implementation of this proposal would have to be sought first from the
Village Manager and ultimately from the Village Board due to the amount of the
expenditure. It was also understood that District 214 Board members would also
have to give final approval to such u pmpoxa,
1 1/30/88 to Present
Proposed road and water main projects were included in the 1989-1990 Budget
requests. Based upon limited funding, competing road repair priorities and the
question of cost-sharing, the funding for this project was deleted from the final
Budget document.
Village of Mawnt Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER JOHN FULTON DIXON
FROM: ASSISTANT VILLAGE MANAGER
DATE: SEPTEMBER 20, 1998
SUBJECT: PROSPECT HIGH SCHOOL FLOODING
On Tuesday, September 20, 1 spoke with Jack Swanson from District 214 and he
informed me that his staff is planning to make the following recommendations to
the District Board to alleviate flooding and parking problems identified by Forest
Avenue residents:
1. Lock the gate in the evenings on the High School drive which exits on
to Forest Avenue.
2. Post "No Parking" signs on the west side of Forest Avenue from
Kensington Road to Memory Lane.
3. Establish diagonal parking in the :75 foot area east from the High School
drive to the intersection of Highland Avenue.
4. Post Forest Avenue as a north -bound, one-way street for its length
along the High School.
5. Post a "No Right Turn" sign at the point where the High School drive
exits on to Forest Avenue.
6. Install curb on the west edge of Forest Avenue for the length of the
High School property.
7. Install a trench drain across the apron of the High School drive and tie
same into nearby sewer.
8. Commission a study by a Civil Engineer to determine additional cost-
effective measures to alleviate flooding as it relates to both Forest
Avenue residents and Regent Park residents.
9. Establish regular contact with Forest Avenue residents to determine if a
continuing problem exists.
I am asking the various Village Departments to review these proposed measures and
to comment on same. I believe that it is the Village's jurisdiction to post
regulatory signs along Forest Avenue and will, thus, require Board action.
Additionally, the proposed curb along Forest Avenue must meet Village standards
and not create other problems. Finally, the proposed parking and directional
restrictions must be acceptable to the Police Department.
MEJ/rcw
c: Director of Public Works Herbert
Director of Inspectional Services
Chief of Police Ronald Pavlock
Fire Chief Edward Cavello
Weeks
Chuck Bencic
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Michael E. oannnie, Assistant Village Manager
FROM: David C. Jepson, Finance Director
DATE: March 23, 1989
SUBJECT, Forest Avenue Street Improvement Project
Attached is a schedule which contains information on debt service costs and
tax levy requirements for the property owners in the Forest Avenue 5tzoot
Improvement Area, I am assuming that the Village would finance the project
with a contribution from the property owners and school District No. 214 to
cover their proportionate share of the total coot. The total estimated cost
or the project is $231,000, xvm*v*r, it is my understanding that the alloca-
tion of costo between property owners, the school District and the Village has
not been determined at this time. Accordingly, the schedule provides the omm
service for each $1,000' the tax rate per each $/,800 of debt and the annual
coat per property owner for each $1,000 or debt.
To determine the coat for each property owner we n;vu to xnnv the propor-
tionate share of the total coat which in to be paid by the property owners.
For example, if 20% or $46,200 is to be paid by the property owners, it would
require a tax rate of $1.29 and would coat each property owner approximately
$202 per year for tan rears. These amounts are obtained from the following
calculations:
$231,000 x ,zo = $46,200
4*.2 x 2,e4 = $1,29 (tax rate)
46.2 v $4-38 = $202 (annual cost)
When the proportionate axaroo are determined, we will calculate the specific
amounts that would apply to the property owners.
The most practical way to finance the property owners share of ,he cost would
be through a special service district. Each property owners share would men
be paid as o property tax.
Eno
VILLAGE OF MOUNT PROSPECT
Forest Avenue Street Improvement
Debt Service and Tax Rate Requirements
Total Estimated Project Costs
Property Owners:
Number of Property Owners 33
Total Equalized 400eoaeu Valuation (sAv) $516,228
Average EAv per Property $15,643
Debt Service Requirements:
(Assume interest 5 7.51G, 10 year maturity)
Annual Debt Service per $1,000 $146
Tax Rate Requirement:
Tax Rate Required for Each $1,000 of Debt 2.80
Annual Cost per Property Owner:
Cost per $1,000 of Debt $4.38
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V^UlagS of N *unt Rr-aspect _~
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: KAAYORC8gOLYN H. KRAUSE AND BOARD 0FTRUSTEES
FROM: VILLAGE MANAGER
DATE: MARCH 15, 1989
SUBJECT: 1989-1990 BUDGET/SOCIAL SERVICE AGENCY REQUESTS
The Human Services Division has reviewed all requests that we have received from
social service agencies for funding of projects in the Village. They have gone
through the requests and made several phone calls to determine the validity for the
request and also the approximate unit cost per client for the services rendered to
Mount Prospect residents. There was also a review for duplication of the program
and services provided and if there was any duplication of funding. The Division has
then made a recommendation concerning the reasonableness of costs for services
p,nvidcd.
Since most of this information has been gathered after the Budget information was
put together at the end of November, some of the recommended dollar amounts are
different than the amounts found in your Budget documrnt' l concur with the level
that is recommended by the Human Services Division. l would strongly v,Qr the
Board to look at the justification fp, these services and, particularly, with the
costs to provide these services.
The only comment ( would make in addition to those comments bound in the
proposals wuw/g he with Resource Center for the Elderly, The Human Services
Division recommends an amount of $|,OOO because there were only }| matches that
were made in the last two years for the Shared Housing Program. This is an
extremely high cost. } believe it is an important program and should be continued
and l would be concerned whether or out the $4.000 reduction from the request
would cause the agency to not provide the services. If that were the case, l would
recommend we fund the request for this next year and review options of replace-
ment of a:rvirco rendered with another agency so that this service can be
continued to be provided to the residents.
JOHN FULT03N DI N
JFD/rcw
attachments
1989-1990 BUDGET
AGENCY REQUEST
Omni
$ 6,000
Shelter
8,500
Northwest Mental Health Center
1,500
Salvation Army
7,000
Resource Center for the Elderly
5,000
Northwest Community Services
16,309.50
RECOMMENDATION
$ 1,000
8,500
1,500
7,000
1,000
-0-
Village of Mr, 'int Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECT: RECOMMENDATION OF VILLAGE FUNDING TO OMNI YOUTH SERVICES
AGENCY:
OMNI YOUTH SERVICES
CONTACT PERSON:
Kathy Borland
PHONE NUMBER:
541-0190
1989/90 REQUEST:
$6,000
1988/89 ALLOCATION:
$5,000
CLIENTS SERVED IN 1988:
115
UNIT COST:
$43.48/client. The unit cost with other duplicated
funding is $175.33.
DUPLICATED PROGRAM:
Somewhat, Police Dept. has interns from Forest Hospital
DUPLICATED FUNDING:
WHT9P $120,000; United Way $15,467. Actual expended on
M.P. residents is $8,400 and $6,763, respectively.
RECOMMENDATION:
Fund at reduced amount of $1,000. Unit cost with other
duplicated funding and recommended amount, and using
last years statistics would be $140.55.
COMMENTS:
Counseling, support groups for adolescents. Unit cost
is very high with other duplicated funding. Our
concern with eliminating this agency, completely, is
that this is a necessary program and we could have
problems if the police department were to lose the
interns from Forest Hospital.
Village c'Mount Prospect
Muunt Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: NANCY MORGAN, HLMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECTS: RECOMMENDATION OF VILLAGE FUNDING TO SHELTER, INC.
AGENCY:
SHELTER, INC.
CONTACT PERSON:
Pat Beck
PHONE NUMBER:
255-8060
1989/90 REQUEST:
$8,500
1988/89 ALLOCATION:
$8,000
CLIENTS SERVED IN 1988:
28 families, 16 children placed,
319 days of care
UNIT COST:
$285.08/family; $25.08/day
of care. Unit cost with
other duplicated funding is
$1,155.71/family and
$101.44/day.
DUPLICATED PROGRAM:
No
DUPLICATED FUNDING:
United Way $13,346; EGTsp
$30.500; WHTsp $48.800,
Actual expended on M.P. residents
is approximately
$8,500, $6,100 and $9,760,
respectively,
RECOMMENDATION:
Fund at requested amount
$8,500
COMMENTS:
Shelter, foster homes, counseling for abused children
0-17 years. Good program,
referrals made by H.S.D. to
this program. Note that everyone
in the family is
served, as the child being
sheltered is usually in
trouble, is disruptive to
the family unit, or is being
abused by a family member.
The entire family usually
receives counseling. This
number is not shown in the
statistics for the clients
served.
Village of M int Prospect
Mount ProiPett, Illinois
INTEROFFICE MEMORANDUM
TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECT: RECOMMENDATION OF VILLAGE FUNDS TO NORTHWEST MENTAL HEALTH CENTER
AGENCY:
NORTHWEST MENTAL HEALTH CENTER
CONTACT PERSON:
Jerry Medow
PHONE NUMBER:
392-1420
1989/90 REQUEST:
$1,500
1988/89 ALLOCATION:
$0.00 (No request was made.)
CLIENTS SERVED IN 1988:
339
UNIT COST:
4.24/client based on last year's statistics. The unit
cost at the requested amount with other duplicated
funding is $91.15/client using last year's statistics.
DUPLICATED PROGRAM:
No
DUPLICATED FUNDING:
WHTsp $82,000; United Way 25,503. Actual expended on
M.P. residents is approximately $13,000 and $16,400,
respectively,
RECOMMENDATION:
Fund at requested amount $1,500
COMMENTS:
Long term counseling offered with psychiatrist who can
prescribe medications. People using this program have
usually been diagnosed with specific mental illness.
Note: This is seed money they are requesting. Next
year, I am sure they will be asking for quite a bit
more.
Village r I Mount Prospecr
N,.unt Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECT: RECOMMENDATION OF VILLAGE FUNDS TO SALVATION ARMY FAMILY SERVICES
AGENCY:
SALVATION ARMY FAMILY SERVICE
CONTACT PERSON:
Bonnie Deier
PHONE NUMBER:
392-0265
1989/90 REQUEST:
$7,000
1988/89 ALLOCATION:
$6,000
CLIENTS SERVED IN 1988:
292
UNIT COST;
$20.55/client. The unit cost with the other duplicated
funding is $161.29/client.
DUPLICATED PROGRAM:
No
DUPLICATED FUNDING:
WHTsp $73,000; EGTsp $27,000; United Way 27,048, Actual
expeftded on M.P. residents is approximately $14,600,
$5,400 and $21,097.44, respectively.
RECOMMENDATION:
Fund at requested amount of $7,000.
COMMENTS:
Long term emotional counseling and budget counseling
offered. Good program, numerous referrals and
networking done with this agency.
Village of Mr in Prospect
Mount Prosptct, Illinois
INTEROFFICE MEMORANDUM
TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECT: RECOMMENDATION OF VILLAGE FUNDS TO RESOURCE CENTER FOR THE ELDERLY
AGENCY:
RESOURCE CENTER FOR THE ELDERLY
CONTACT PERSON:
Peg Cullen
PHONE NUMBER:
577-7070
1989/90 REQUEST:
$5,000
1988/89 ALLOCATION:
$5,000
CLIENTS SERVED IN 1988:
38 new inquiries; 5 new matches, 6 matches prior to 1988
being monitored
UNIT COST:
$131-58/inquiry; $454.55/match. The unit cost with
other duplicated funding is 184.21/inquiry and
$636.36/match.
DUPLICATED PROGRAM:
No
DUPLICATED FUNDING:
EGTsp $5,000; WHTsp $5,000. Actual expended on M.P.
residents is about $1,000 and $1,000, respectively.
RECOMMENDATION:
Fund at reduced amount of $1,000. Unit cost at
recommended amount, duplicated funding, and last year's
statistics would be $78.95/inquiry and $272.73/match.
COMMENTS:
Housing program where homeseekers and homesharers are
matched, one of the parties involved must be 55 years
of age or older. Excellent program, however it does not
seem to be very cost effective,
Village v" i" Prospect
Muunt Prospect, Illinois
_
INTEROFFICE MEMORANDUM "Z
TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR
FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR
DATE: MARCH 13, 1989
SUBJECT: RECOMMENDATION OF VILLAGE FUNDING TO NORTHWEST COMMUNITY SERVICES
AGENCY:
NORTHWEST COMMUNITY SERVICES
CONTACT PERSON:
Michael Glass
PHONE NUMBER:
255-3456
1989/90 REQUEST:
$16,309.50
1988/89 ALLOCATION:
$12,000 (Funding cut mid -year, $6,000 awarded.)
CLIENTS SERVED:
66 individuals: 15 families (These numbers reflect Jan.1
through September 30 statistics taken from the monthly
reports.)
UNIT COST:
$90.91/individual; $400.00/family, (Using $6.000 figure
awarded.)
DUPLICATED PROGRAM:
-Yes, MERC* and CEDA** have extensive housing programs.
H.S.D., also, assists with housing requests on emergency
and temporary basis.
DUPLICATED FUNDING:
WHTsp $10,000; EGTsp $48,000
RECOMMENDATION:
Deny funding at any level.
COMMENTS: Assists with emergency and temporary housing placements.
In late November, this program closed its doors due to
mismanagement of funds. We did not notice any influx of
calls. In the past, this agency has not followed
through on any referrals the H.S.D. has made. In fact,
when we have made duplicate referrals to this agency and
MERC, we have been told there is a waiting list or no
available monies from NCS and received immediate
assistance from MERC.
(I called Mr. Glass and requested statistics on clients
served. Mr. Glass asked that his original proposal be
replaced with a new proposal. He said he would drop it
off within the next two days. I waited three days and
then called again. When he finally brought the new
request, it did not contain the needed statistics. I
asked him to call me and verbally give me the
information. A third phone call resulted in an
answering machine taking my message. After 6 days, I,
finally, received information on my original request.
He stated the number was 272. 1 asked him if this was
the number of cases or the number of individuals in each
family. He said total family members. I told him I
needed it by case. The next day after two phone calls
he had me speak to the accountant at NCS. Mr. Ed Hatter
told me the number of cases was 530. This number
made no sense to me as Mr. Glass had stated a lesser
number of 272 for individuals. When I asked Mr. Hatter
about the discrepancy, he said that Mr. Glass had used
actual numbers for eleven months and had estimated
December. According to Mr. Hatter, Mr. Glass,
obviously, underestimated December figures. I found it
difficult to believe that he underestimated by 258. 1
emphasized that I needed only Mount Prospect cases. He
said that would be very difficult as they listed them
only by township. This is not true as every quarter,
NCS had to do a Census Report for the state. When I
stated this, he said that, again, it was very difficult
as Mr. Glass and he were new since the problem. He
told me he would work on it and hopefully be done by the
end of the day. That was one week ago. I am still
waiting for his call. The numbers that we are using for
clients served is from the monthly reports sent to us
throughout the year. However, we only received January
through September, as we stopped funding them due to
their "closing of the doors".)
Minority Economic Resource Corporation
Community Economic and Development Association
Village of M nt Prospect —
-
M*untProspect, Illinois
INTEROFFICE MEMORANDUM
TO: Mayor and Board or Trustees
FROM: Village Manager
DATE: March zz' 1989
SUBJECT: General Fund Monies Available For Appropriation
In conjunction with the revised revenue estimates for the 1989/1990 Budget, Dave
Jepson prepared the attached schedule showing the projected changes in the General
Fund's balances as a result of the revenue increases. The amounts in the column
titled "Proposed 1989/90 Budget" include the Budget totals and estimated General
Fund balance as originally presented, and the "Revised 1989/90 Budget" column
contains the totals which include the revised revenue mstimatoe. The Budget as
originally presented was expected to produce a General Fund balance as of *nril >O,
1*90 or $2,457,000 or approximately $100,000 more than our requirements for working
cash and con,ing*ncieu. The revised revenue estimates nx"vld produce a General Fund
balance of $3,0e8,000, or approximately $730,000 more than our fund balance
caquicrmontn,
Our revenue growth in 1988/19e9 has been extraordinary, and / must emphasize that I
do not think we can expect. to sustain this level of growth. We have been the
beneficiaries of the sales tax revenues from a number of new businesses in the
community and a general high-level of confidence in the ocunomy' However, r believe
the record revenue growth in /988/e9 should be considered like one-time revenues and
not as a continuing pattern of expected qcowtx' With sales tax revenues approaching
$5-5 million, we cannot expect to continue to receive double digit increases.
The growth that has been realized in the current fiscal year does present a unique
opportunity to respond to some of the expressed needs for infrastructure repair
and/o, public impcovom*nto. After providing for a responsible fund balance of 15m
or current expenditures, there is a projected total or $730.000 that could be
available for appropriation in the 1989/90 Budget or which could be designated for
future improv*m*nto, on example or how thea* monies could be used to meet some or
our needs would be to allocate $480,000 for additional street ceavcreoino and
designate $250'000 for future capital imprnvementn. This is only one possibility,
but with resurfacing costs at $120,000 per mile it would add four miles to our
resurfacing program for 1989.
I will be looking forward to direction from the Board regarding any changes that you
would like included in the 1989/90 budget because or these additional revenues.
John Fulton Dixon
Enc
VILLAGE OF MOUNT PROSPECT
Projected Changes in the General Fund's Balances
1989/90 Budget as Proposed and as Revised
Proposed Revised
1989/90 Budget 1989/90 Budget
Opening Balance 5/1/88 $ 2,229,840 $ 2,229,840
1988/89 Revenues 14,855,700 15,265,700
1988/89 Expenditures <14�> <14,5�>
Ending Balance 4/30/892 528 475 2,908,475
Opening Balance 5/1/89 $ 2,528,475 $ 2,908,475
1989/90 Revenues 15,638,800 15,889,700
1989/90 Expenditures <15 7�> <15,710,185>
Ending Balance 4/30/90 LIA57,090 $ 3087,990
Incease in Fund Balance
5/1/88 - 4/30/90 227,250 $8858,150
Requirements For Working Cash
and Contingencies:
Estimated Balance 4/30/90 $ 2,457,090 $ 3,087,990
15% of 1989/90 Expenditures <2r356,500> <2<2 356
Available for Appropriation 1 100,590 7311490
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: John Fulton Dixon, Village Manager
FROM: David C. Jepson, Finance Director
DATE: March Murcx 21, 1989
SUBJECT: Proposed Changes to the 1e89/1990 Budget
23
Txnzc are four changes that I believe should be made to the proposed 1989-1990
Budget: 1) Revise General Fund Revenues for both 1988/89 and 1989/90/ 2) Include
u provision in the 1988/89 8ounvt to correct a MFT audit finding; 3) Incorporate
revenues and expenditures of Special Service Area No. 5 Bond and Interest Fund and
Construction Fund into the Water and Sewer Fund; and 4) Add Library Revenues and
Expenditures for 1989/7990. Following is a brief explanation of the proposed
changes:
General Fund Revenues - In the six-month »uogo+ report, I pointed out
that revenues in the General Fund for the first six months of /puo/nv
were mvo» higher than had been anticipated. The extraordinary increases
were dm* to much higher muloa tax revenues and permit related fees, u
distribution to the village or State sales taxes, and a significant
increase in the Village's Real Estate Transfer rax. eeaeu on the
experience of the first six months of /988/89, we completed the revenue
estimates for the balance of the 1988/89 fiscal year and the revenue
projections for 1989/90.
The revenue estimates for the 1988/89 fiscal year included an increase
in expected sales tax revenue of $375,000 over the budgeted amount and
an overall increase of all revenues in the General Fund of $775,000.
Since txvan estimates were made, we have four more month's experience,
including the sales tax receipts for November and December 1988 sazoa,
The sales tax cevmv"ea for November and December sales totaled
$1,130,017 compared to $908,810 for the same two months last year for ,n
increase of $221,207, or 24.3'0. Needless to eey, these increases far
oxcoeunu our expectations and have made our previous estimates seem very
conservative. Because or the magnitude of these increases, we are
revising our estimate for sales tax for the current fiscal year to
$5,250,000 which is $200,000 more than the previous estimate. Also,
revenues for the Real Estate Transfer Tax, the Food and Beverage Tax,
Permit Fees, State Sales Tax and Investment Income continue to be higher
than had been expected in the current fiscal year. When mvae increases
are added to the increase in sales tax revenue, our revised estimate or
total revenues in the General Fund for the current fiscal year is
$15,265,700 compared to the previous total of $14,855,700.
John Fulton Dixon
Page 2
prunoevd Changes to the 1989/1990 Budget
The higher than expected sales tax revenues in the current year also
increase the base upon which 1989/90 projections are made. Accordingly,
sales tax revenue projections for 1989/90 are being increased from
$},)00,000 to $5,480,808. Some of the other [actor* that will change
1989/*0 revenues are the addition of Landlord/Tenant Fees and increased
Recycling Fees, Investment Income and States 5uIee Tax. For the 1989/90
fiscal year, our revised revenue projections total $15,889,700 compared
to the previous projection or $15,638,800.
In summary, the revised revenue estimates for the current fiscal your
reflect on overall increase of $410,000, and the covioou revenue
projections for the 1989/90 fiscal year axo° revenues are expected to be
$250,900 over the amounts previously reported.
Correct NFT Audit Deficiency - Recently we received u letter from the
Illinois Department of Transportation *which notified un that certain
purchases in 1985 and 1986 were not eligible for payment from MFT funds.
We were informed that purchases for materials and supplies in excess or
an aggregate of $5,000 on on annual basis without going through a formal
bidding process are not acceptable to the Department of Transportation.
It had been our understanding that the $5,000 level applied to
individual purchases rather than aggregate purchaaen. During 1985 and
1986, we purchased a total of $47,704.21 for sand and gravel, aapxalt,
sign materials and street lighting supplies. Of this total, $27,704-21
has been disallowed and must be raneiu to the MFT Funo.
Under these circumstances, we dm not lose any funds; we reimburse the
MFT Fund from the General Fund and then reapproprieLe the additional
monies in the MFT Fund. It is my recommendation that this reimbursement
be included in the 1988/89 budget estimates.
Combine SSA No. 5 Construction Fund and Bond and Interest Fund With the
Water Fund - One or the new accounting standards we are required to
adopt is a change in the reporting treatment for special service area
debt. Because special service area debt is not a general obligation of
the entire village, but only or the properties in the service area, we
are required to exclude this type or debt from our financial atauementa.
The principle is that the Village is not liable for the debt but is
merely an agent to collect the funds and pay the uout service. However,
an exception occurs when the special service area debt is issued for a
municipal enterprise. Under these circumstances, the debt is to be
reported in the Enterprise Fund. In our circumstances, it means that
the debt for Special Service Area No. 5 must be reported in the Water
and Sewer Fund.
John Fulton Dixon
paqo 3
Proposed Changes to the 1989/90 Budget
The effect of this change will be to report revenues and expenditures of
the two Special Service Area No. 5 Funds in the Water Fund and to
actually eliminate those two funds. This will not change overall uuoqrt
totals and will eliminate the need for an intecfunu transfer between 55o
No. s and the Water Fund. one other related change that sxnvlu be made
in the water Fund is to eliminate the transfer to the Public Works Bond
and Interest Fund and to treat the Water Fvnu`o portion of the debt
service as an expense of the Nater Fund.
Add Library Fund Revenues and Expenditures - When the 19e9y90 Budget
was prepared, the request from the Library was not available. Recently,
they submitted their 1989-1990 Tax Levy Request and Appropriation Budget
for inclusion in the village Buuget. Their 1989-1990 Budget request of
$2,219,400 includes a 1989 tax levy request or $1,859,562^ As a
comparison, the amounts for 1988-1989 were $2,178,275 and $1,761,805,
respectively. Based upon the Village's 1989 equalized aoaeeoe^ valu-
ation projections, the 1989 tax levy request for Library Ovocotivna will
not exceed the $,23 rate limitation.
The above changes do not include any of the potential changes being considered by
the Village Board. Those changes will be summarized after the last Budget hearing
and incorporated into the final budget document.
DC3/em
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: MARCH 23, 1989
Attached are memos explaining various concerns brought up at the
last Committee of the Whole budget discussions.
John FultonDi on
JFD/caf
Atts.
^ Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Village Manager
FROM: Director Public Works
DATE/ March 20, 1989
SUBJECT: Purchase of Tractor/Trailer Combination
In the proposed 1989/90 budget, we are requesting the purchase of
a truck/trailer combination for o cost of $89,OOO,OO, This would
be an 18 -wheel unit and would include a 22' long aluminum dump
body with 54" sides. Most or the savings realized would be in
labor, as our existing single -axle trucks carry a six to seven -
yard pay load and o semi would be carrying o 21 or 22 -yard pay
load and still be within legal weight.
Some of the uses for a larger -capacity unit include hauling or
refuse to approved landfills, hauling of black dirt for landscap-
ing work, hauling of sand/gravel from pito` and hauling or
1ooveo, asphalt and snow. It would also serve as a transfer unit
for the street oweopaca, A *truck is commonly parked in a
subdivision and the atzont sweeper then dumps into it, rather
than return to the mein garage each time. With our smaller
trucks, it is not unusual to fill the box up two or three times
per day, requiring shuttling trucks around. Having a semi for
hauling snow would allow va to keep two to three more of our
trucks in the subdivisions cleaning streets while still accom-
plishing the asmn tasks.
Listed below are some examples or savings with e larger truck;
Block dirt, (from various locations)
In 1988, we hauled 120 7-yu, loads, with on average travel
time of 1-1/2 hours per load.
Our average yearly coot for labor/existing trucks = $4680.00
Our projected yearly " it " /semi of = 1560,00
Projected labor savings = 200 manxu"cs, or $3120.00
(does not include fuel or depreciation costs)
Debris to sanitary landfill (Mallard Lake, Bloomingdale)
Round trip miles = 41
Average time per round trip = 2-1/2 hours
Est. yardage per year = 1150 @ a yds/load existing trucks
Average yearly labor costs, existing trucks = $7488.00
Projected yearly labor costs for semi = 2498.00
Projected labor savings - 320 monhourn, or $4992.00
(does not include fuel or depreciation costs)
Memorandum to Village Manager re Purchase of Tractor/Trailer
March 20' 1989
Page Two
Pick up sand/gravel from
Beverly sand/gravel in
Elgin
Round trip miles = 48
Average time per round
trip = 2-1/2 hours
Eat, truck loads per year
= 166
Average /early labor costs,
existing
trucks
= $2589.00
Projected yearly labor
costa for semi
= 863,00
Projected labor savings
= $1726.00
Projected
Existing
Semi
Costs
Costs
Savings
Black dirt
$4,680
$1,560
$3,120
Sanitary landfills
7,488 .
2,496
4,992
Sand/Gravel
2,589
8631
726
Totals
$ 757
$4,7919
$�,7�8�
On the average, we hire four to eight semi trucks three times
each winter season for the central business district snow removal
work. We average 60 hours rental per truck, at a cost of $55.00
per hour, for a total of $3300.00. This snow removal work is
usually going on simultaneously while our own trucks are plowing
the residential areas. When our trucks are free, they help haul
snow. In addition, final cleanup is normally done with our
trucks.
In the fall of the year, we are committed to hauling loaven, if
the leaves are very wet or contaminated with foreign debrio, we
have to haul them to a sanitary landfill versus to our farmer for
composting.
We have m large transport trailer for hauling equipment moderate
to long distances. when we're hauling our track nnuloador on it,
all of the mud has to be cleaned off the tractor and it must be
positioned just right or we're over legal load limit- with a
semi, we could install e pintle hook on the tractor, tow the
trailer with it, and not have to worry about load limits.
The ammz tractor/trailer I would propose would have a legal
weight limit on the payload of 17 tons. Our existing single -axle
trucks have e maximum eight -ton weight limit, providing the
positioning of the load is forward in the box. A possible alter-
native purchase or o larger truck would be for e six -wheeler
vnit. Depending on design of the dump body and the location of
the axle, I could legally xovl up to a 14 -ton payload. The
projected cost of a six -wheeler would be about $75,000 versus
$89,000 for a semi tractor/trailer. While o six -wheeler w"vm
have lees capacity than a semi, it would still be double the
capacity of our existing trucks. A six -wheeler would also have
the capability or mounting a snow plow for heavy-duty plowing,
Memorandum to vilI�q-6 Manager re Purchase of Tc~=tor/Troiler
March 20, 1989
Page Three
The proposed purchase of a larger truck for hauling would also
reduce *eoc on our smaller trucks. According to our replacement
schedule, I should replace two trucks in the 1991/92 hudneL at a
projected coot of $58,000 each. It may be possible to lengthen
this replacement area with the purchase of a larger truck.
Herbert L. Weeks
HLW/Lo
, Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Village Manager
FROM: Director Public Nuzke
DATE, March 22' 1989
5UB3, Public Works Department - Personnel Change
Part -Time ,o^ Full -Time
At the Public Works Department's budget hearing, Trustee van Gemm
asked for a further explanation of how much of an increase was
made to the 1988/89 budget by converting four part-time positions
to two full-time pvaibvna.
If you total up the appropriate accounts on Pages 152' 164,
180 and 185 it comes to $49,040 which is an increase or $27,380.
This matches the figure that Dave Jepson reported in his February
16, 1989, memo to you on personnel changes - 1989/90 budget.
This figure does not truly represent the increased amount to the
budget. The individuals whose salaries aro shown were existing
personnel who were reassigned to those duties and are at a higher
rate of pay than the two new full time people that were hired to
replace the part time employees. The new full time po"pIn were
assigned to the general maintenance force. If you total their
salaries it comes to $40,560 or an actual increase to the 1988/89
uudot of $18,900,
r7bert L. Weeks
HLN/eh
Village of Mbunt Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO:
Village Manager
FROM:
Director Public Works
DATE:
March 23, 1989
SUBJECT:
Elevated Tank
There is a budget request in the proposed budget for $155,000 to
repaint the elevated tank. During the Finance Commission meet-
ing and the COW budget hearing, there appeared to be some con-
cern over this type of expenditure and doubt cast as to the
need. As an alternative, I have the following suggestion to
make:
This tank was built in 1955 and is now 34 years old. In 1982,
the tank was taken out of service, sand blasted and repainted in
and out. During the internal cleaning, the contractor found
several areas which were pitted, and he had to do some welding
to fill in those areas.
There is no "cast in stone" figure to predict the life expectan-
cy of a steel tank, as many factors have to be considered, in-
cluding temperature, cathodic protection, chemical composition
of the water, etc. A broad assumption can be made that a useful
life ranges between 35 and 50 years. Assuming, then, that the
tank needs to be replaced in the future and that there are some
comments as to its appearance in its present location, we may
want to consider ret)lacing it at another location outside the
center of town. This particular style of tank is no longer
built and another tank of equal capacity would have an enclosed
base and appear more modern. A suggested location would be at
the rear of the Public Works facility.
As a first step, I recommend hiring a tank specialist to inspect
the complete tank and furnish us with a report on its condi-
tion. The cost for this type of work would be approximately
$3000 and would include their washing out the interior after we
drain the tank. This would be necessary to properly evaluate
the condition of the steel and the existing coatings. If the
conclusion is to spend the money now and refinish the tank, then
we could plan on a September 189 painting contract. If there
were doubts as to a prolonged life in the tank, I would suggest
setting aside the $155,000 in a special fund and adding to it
over the next five years; then replace the tank at a new loca-
tion, meanwhile not spending any more money on the old tank
other than for cathodic protection to minimize the interior
rusting. At the end of the five-year period, we would have
three"fourths of the funding required to build a new tank, and
we would have addressed various concerns in the final decision.
•
HLW/td
Vlrll�illi,ii �M,,� dli,hli�u �I,�I
Golden Corridor
Harper College Economic Development Services 1375 South Wolf Road Prospect Heights, Illinois 60070 312/537-5420
Golden Corridne Steering Committee
CA—
T.114— =ffi
—
L"- .d N- March 14, 1989
Nkmh.ev $= S
(.
ItofMerugemerg
P., C"—
D-Md Wean
Asset W the Pmicleut
FI& Community college Ms. Carolyn Krause, Mayor
Vi. cmi—
M.kT..bm Village of Mt. Prospect
D
100 South Emerson
Mt. Prospect, IL 60056
Richard L. D—
Dineet. of E—i. end
CM
t'Vt7L Dear Ms. Krause:
gp
U—b—
M-kA-&—
P-i&w
This letter contains a brief review of the Golden Corridor Council
programs and a request for your support. You may recall the Golden
5-.0J
U—il
Corridor Council was established through a cooperative effort of
C-4thEd"
municipal, chamber and private business representatives, together with
D-11 E.B—Fdinr
Z.&— "
the Illinois Department of Commerce and Community Affairs (DCCA). DCCA
Th. D"yH..W
awards a financial grant each year to the Golden Corridor Council with
W r, Blwk—
gum,
the Council providing matching funds. Our work program includes marketing
NBDIW.odrield
our local area and encouraging economic development. A copy of our scope
R,A— 8,.&
vi.p-i&.
of work for FY 1.988-89 is attached as enclosure No. 1. The Council has
A1113—T-4
achieved its scope of work for the past year, and I am sure you are aware
U- C Nvi,
E—iw Dne,un
of the following items:
North— SuN-b- A—ifian
.fC—Abd-ey
Robert E. FM
1. Brochure and data sheets have been developed and distributed which
D d S.
Nell— X—.=
promote the Corridor. (See enclosure No. 2.)
Willis Glwgo,
Vi Zi--
Subu,t,�N oWB-k
2. The Corridor Council has been the focus of several news articles.
nfPalumw
A copy of an article covering the new Tollway Signage is enclosed.
hanrwggcc Mktig to
ng
(See enclosure 3.)
Howard Hamman
.M—g. E.enmw Wtkvatxapmam 3. The Corridor Council has placed advertisements to attract business
gh— U1 Uagh— C..Vy
M. Ed..d Ket to the Golden Corridor. (See enclosure No. 4.)
Elgin Arta Ch—be, ai C-- 4. The Golden Corridor Council also developed a
Rah Smith promotional map of the
Open, - K area. This is found in enclosure No. 2.
B&Z=n1cant,"
Th— TemH—
Pmal&- As noted above, the Golden Corridor Council is providing services to
O.W. C—ay C.Ueg. local municipalities and chambers. One of the direct benefits available
Net Thom p—
P—idcm to municipalities and chambers is our Business Retention and Expansion
W,Ui.. R—y Rup. College
1. Rob- White Project. This project is available to each community and chamber within
M -P, i.&.w r.* -[.P— the Golden Corridor Council on a cooperative basis with the municipality
N.'&. M-4 C -
and/or the chamber actively involved in the Golden Corridor service
program. The Golden Corridor Council in cooperation with DCCA also has
C --. U-, Comm See -
M.1 -1a.1- limited funds available to assist private firms that need specific
C -id -C-1 counseling services identified from the above mentioned retention and
My Gd— expansion project.
... "r-Jillf- szevwal
W41- y =c I
In Cooperation with Elgin Community College t Harper College Oakton Community College
Participating municipalities and chambers also receive inquiries from
businesses and developers seeking to locate within the corridor.
Marketing materials and other assistance are available by way of the
Golden Corridor Council. You have recently received the quarterly
newsletter which features articles about this Corridor.
Another important aspect of the Council's activities includes formal
and informal networking that takes place at the various meetings. One
such upcoming meeting is an economic development seminar co-sponsored
with the Illinois State Chamber of Commerce on April 26, 1989. Please
mark your calendar and plan to attend.
At this time, I am asking for your assistance to ensure that these
identified programs can continue into the next three years. We have
developed a three year funding program which, when implemented, will
ensure that this will be possible.
We are asking that you contribute each year over the next three years,
the amount suggested in the attached sample resolution form. We are
also requesting that you identify a contact person who can be designated
as your Golden Corridor representative.
Receiving your committed funds by May 15 of each year will not only
ensure you of our services as noted in our work program, but also entitle
your contact person to vote for council members and officers and
otherwise represent your organization as a member of our Golden Corridor
Council.
Within the next two weeks, one of our Steering Committee members will
contact you to identify your contact person, solicit your financial
commitment and answer any questions you have. Thank you for your
consideration and support,
Sincerely,
Theodore We y� out h
Executive Director & Dean
Schaumburg Campus
Lake Forest Graduate School of Management
TW:jc
Enclosures:
1. Work program and Budget FY 1988-89
2. Brochure and data sheets
3. Tollway sign article
4. Advertisements
5. Sample resolution
GOLDEN CORRIDOR
SCOPE OF WORK - FY 1988-89
The Golden Corridor Council will conduct a marketing and retention program that
includes the following activities:
I. CORRIDOR BUSINESS EXPANSION/RETENTION PROGRAM
The Golden Corridor Council will form a retention committee to oversee
the development of the Business Expansion/Retention Program. The Committee
will prepare a visitation guide, set parameters which will be used to
determine a list of companies to visit, develop lists of chambers of
commerce and communities interested in participating.
The Golden Corridor Council, in conjunction with local organizations,
will develop a list of businesses to visit, set up a visitation com-
mittee, set up training for the visitation committee members,
schedule visits and prepare follow-up reports and contract with con-
sultants as necessary for program assistance, analytical services and
report preparation, and to assist businesses with problem definition.
II, CORRIDOR NEWSLETTER
The Golden Corridor will contract with a consultant to publish a quarterly
newsletter. At least 3,000 copies of each issue will be produced. These
will be mailed, or otherwise made available to, area businesses, developers,
brokers, communities, chambers of commerce and others interested in the
Corridor. The newsletter will also be used in response to inquiries and
in the retention program.
The Contractor will be responsible for designing the layout, establishing
contacts for information, writing the copy, obtaining OCCA approval of
copy, printing and distributing the newsletter.
At least 3,000 copies of each issue will be produced.
III. ADVERTISING/MARKETING
The Golden Corridor Council will contract with an advertising agency to
develop at least two advertisments which will be placed at least once in
each of the following type of publications: an industry trade publication,
a national development magazine and a local newspaper.
The Golden Corridor Council will contract with Harper College to respond
to inquiries generated through its advertising program.
IV. PUBLIC RELATIONS
The Golden Corridor Council will form a committee to develop a three year
funding plan. A report on the corridor, its activities and budget will
be developed, printed and used in promoting the Corridor..
The Golden Corridor Council will organize and hold its annual meeting in
the Spring of 1989.
V. 1,MONO MW Ir P;VId-OI'NkN'I' I'hu({L'll�ll;
k['Iutl IE i III f,' I(atVt, nirllla II ;Ii+II IILnI'il
............... ..
ThC Guld(rti (AM"Wl I wl I I ru.upunrrr,r ni. lunriL Ono wurkuhup w1Lh
Lhc I I I Inulli .Ilril Cluuuhn ill' (:OIIIIIIf'v(-o lu pruvllhu how -Lu lilt'( rvuutiun to
Vol [lilt uui•ri wht) 1)"NIvilmLu in uC,uuumlc rluvulopmonl, UCLlviLluu.
`i'he Golden Corridor Council will urrungu for the uiLu fur Lho uuminur,
mailing of Lho unnouncumuntu and oLhur publicity for Cho seminar.
Job Fairs
The Golden Corridor Council will contract with a consultant/intern to
conduct at least one job fair where area employers could display information
pertaining to employment opportunities/benefits of their companies. The
contractor/intern would be responsible for facility arrangements,
coordination of space reservations and marketing of the fair.
Activity
Expansion/Retention Program
Newsletter
Advertising/Marketing
Public Relations/Funding
Education Development Prog.
GOLDEN CORRIDOR
BUDGET - FY 1988-89
Local
Local
Cash
InKind
Match
Match
DCCA
$ 2,000
$ 4,000
$17,000
$ 6,000
$12,000
$ 4,000
$ 2,000
$12,000
$ 1,000
$ 500
$ 3,000
$ 2,000
$ 2,000
$ 3,000
Total
$23,000
$18,000
$18,000
$ 4,500
$ 7,000
TOTAL FUNDING $15,000 $ 8,500 $47,000 $70,500
SAMPLE RESOLUTION FOR VILLAGE BOARDS
Whereas the State of Illinois and Department of Commerce and Community Affairs
has recognized the 1-90 area between O'Hare and Elgin as the Golden Corridor
and whereas the villages and businesses within this area desire to cooperate
to retain and develop jobs and otherwise enhance regional economic development
and whereas the Golden Corridor needs financial support in order to receive
a state grant from DCCA, now therefore be it resolved that the Village/City of
expresses its support for these ideals and authorizes the
Treasurer to disperse a check in the amount of $ payable to the
Golden Corridor Council.
President/Mayor
erk
Suggested Financial Commitment Schedule for Villages
Population over 50,000 $1000
over 25,000 $ 800
over 10,000 $ 500
under 10,000 $ 200
Suggested Financial Commitment Schedule for Chambers
Membership over 500 $ 250
over 250 $ 150
under 250 $ 100
MINUTES OF THE MEETING
FINANCE COMMISSION
March 16, 1989
Call to Order
The meeting was called to order at 7:30 p.m. Members present were Tom Pnkrma,
Newt Hallman, Richard Buchh"ber° Ann 6milenic and Poul Davies. Also present
were Village Manager John Fulton Dixon, Finance Director David Jepson, Asst.
Finance Director Don Mazza, Human Services Administrator Nancy Morgan, and
Assistant Human Services Administrator Jan Abernethy.
II Community and Civic Services
The presentation of this division of the 1989-90 Budget begun with discussion
of Social Agenpiee- while those contractual services are now situated in the
Human Services budget, discussion was postponed until this session. Dave
Jepson introduced Nancy Morgan, whose department oversees the social agency
programs. This year for the first time, staff is reviewing the effectiveness
of program requests and making a recommendation to the Village 8oaro. The
Village has o formal contract with the various agencies and is supposed to
receive quarterly financial statements from them. The total recommended in the
89/90 Budget is $19,000 which is down from last year by $17,000.
Omni Youth Services - This agency provides counseling and support groups
for agoleocenta, Services are partially duplicated by the Police Depart-
ment's program from Forest Hospital. Main funding comes from Wheeling
Township and the United Way. Total spent on the 115 Mount Prospect
residents/clients during 1988 was $15,163 or just over $175 each The
Police Department has had some difficulty admitting their clients into the
Omni program. The agency's request was for $6,000, last year's being
$5,000- Human Services is recommending $1,000 funding for 89/90. This
reduction is primarily because of the high cost per client and the
duplication of efforte, It is recommended that the Village continuo with
this program at e reduced level because of the possibility of loss or the
program at Forest Hospital.
Shelter, Inc. - This agency provides temporary shelter, foster homes and
counseling for abused children and their families. Mount Prospect
residents served by the agency in 1988 totaled 28 families resulting in 16
placements in foster homes. The "nit coot per family was $285.71. This
program is not duplicated. The budget request from the agency of $8,500
is recommended in total by the Human Services Division. Additional
funding in provided by Elk Grove Township, Wheeling Township and the
United Way.
Northwest Mental Health Clinic - This agency offers long-term counseling
with a psychologist who can prescribe medication. This year's request for
$1,500 is the initial request from this group. They serviced 339 Mount
Prospect residents. The general feeling is that this request is a small
one. The consensus is that the request for next year could be much
larger. There is no duplication of services and, based on the number
served, should be a worthwhile service.
Salvation Arm Family Service - This agency provides long-term emotional
counseling and budget counaeling, The agency served 292 Mount Prospect
residents in 1988 with e unit cost of $20.55/client, This year's request
of $7,000 is "p $1,000 from last year. The Human Services division is
recommending funding at the full request of the agency. The program is
considered very d, with many referrals and networking. Co -funding is
provided by Wheeling Township, Elk Ccpvo Township and United Way.
R __Thia agency provides a housing metchup
between homeowners and seekers where at least one client is 55 years of
age or older. The agency served only five new matches (and six from prior
years) last year with a unit coot of $454~55ymntch.The agency ,s
requesting $5,000 for the 89/90 budget, the same as the current fiscal
year. Human Services is recommending a decrease in allocation to $1,000.
While the service is non -duplicated and is an excellent program, staff
feels that the relatively high unit cost outweighs ,the benefit received.
Mr. Dechhuher asked how many .matches were unsuccessful. Ms. Abernethy
stated that about one in three matches failed.'
contribu-
tionsNorthwest Community Services - This agency provides emergency housing
for up to four weeks. Approximately 66 individuals and 15 families from
-_ this agency_totaled_$6,000 (originally-_- at --_ '---'
resulting in a'unit `cost 'of$90*91 per individual and $400 per family. The
program in duplicated by nERCawd rEDw.. Staff recommends against funding
for this agency for several ceaepno- The agency has not responded to
requests for information or `financial reports. . Plus, the other two
agencies duplicating these services do an excellent Job.
The Finance Commission engaged in a lively discussion npnthe various agencies
and their programs. The Commission was concerned that the affected residents
might not he receiving the services and the Commission wonderedwhether the
funds could be handled by the Human Services Division rather than by outside
agoncima. After the diecuoaion,toe Commission voted unanimously on u motion to
recommend the acceptance of Staff's recommendation for the funding levels with
the stipulation that the Village Board reconsider their commitment to these
agencies next year to ensure that the contributions are used for Mount Prospect
residents only.
III
The Commission engaged in a general discussion of the pros and cons of each of
M
A~ Historical Society -The Commission voted to recommend not to fund the
request on a vote of 4 to 1 with a minority vote to reduce, not eliminate
funding.
B. Memorial Day Parade - The Commission voted to recommend funding on a vote
C. Arts Council - The Commission voted to recommend not funding on a
unanimous '~~~^
D. C ~ The Commission voted to unanimously
recommend funding.
The Commission recommends that each of these organizations prepare an annual
report of their activities, revenues and m,peoeeu to the Village. The con-
sensus or opinion was that without such a report, the Village would not be able
to track what was dome with the contributions.
E. 4th of July- The Commission voted to unanimously recommend the funding
for this activity.
F. H The Commission voted to unanimously recommend the
funding of this activity.
IV Summary and Recommendations
The Finance Commission engaged in a lengthy and animated discussion of the
Commissioners' report on their recommendations. Mr. Vauhhvber was given the
task of preparing the document. The report is attached hereto as attachment
V Discussion of the Rolm of the Finance Commission�
The Finance Commission has recently expressed o desire to expand their role to
include such topics as the Annual Audit and Management Letter, Budget Review,
Tax Levy, Capital Improvement Programs, Investment Policy, Risk Management
Program and other such items. To accomplish this, the Commission would benefit
by expanding its membership and appointment of a choir. The Commission decided
to present their recommendations for this objective to the Mayor after the
upcoming eleotion.
Adjournment followed at 11:00 p.m.
Re
Do
As ir
Attachment A
FINANCE COMMISSION BUDGET REVIEW REPORT
POLICE. The Commission is in substAntiAl agreement with the
need expressed For additional oersonnel in the Police
Department. The Commission does expect, 11c,wever, that there
will be no further Increases in the immediate future (3 years).
It is anticipated tnat these additional employees will
provide a more noticable police presence .:,n the streets of
Mount prospect and 130 would slow to a significant degree the
rising rate of crime and misdemeanors as sh,--,wn by the
statistics fcr the past several years.
The Commission also felt that the Proposed expenditure for
participation in A local crime laboratory would be money well
spent.
With the foregoing thoughts, the funding requested by
Police was approved.
FIRE: Assumption of the fire and emergency protection
responsibilities for the unincorporated area just south of the
Village obviously will require increased fire fighting and
medical service capabilities. The additional employees
requested would serve this increased need. The proposed budget
indicates that the added expense would be covered by taxes
levied i.n the area. This extra capability would also serve as a
back�-tp force to the existing Village Department. The Commission
supports this proposed fire budget.
However, the Commission felt that the information provided
in this hearing was not complete enough In Some details to
accurately determine the real manpower needs of the Department.
HUMAN SERVICES: The requested Human Services funding was,
in the Commission's opinion, fully justified. This Village,
service is becoming more and more important as the resident
make up of the Village changes. Thd information and
recommendations provided by H.S. on the funding of local social
service agencies was well thought out and complete. This
funding provides for an important additional service to the
Village residents.
A continuing problem faced my H.S. :s the !.--,w cost ;--Axi
service program for- senior citizens. This sitsAatjt--.r is being
Addressed And SOIIAtlOnS are being implemented.
The Commission approves the funding as requested.
INSPECTION SERVICES DEPARTMENT: The Commission perceived
som-w- problems in this Department. The several thousand of
permit inspections that have not been completed indicated to
tne Commission that a poor job,was dune in years past. There
was considerable discussion after the department presentation
about the operation of this service. The essense of the
discu.s%iort was to the effect that the Village code should be
studied and revised to make it more easily understood,
accepted, and enforced so as to receive greater, approval by the
Village residents.
The budget request was approved with the thought that
improvements in the operation of this Department would be
effected in this coming budget year.
PUBLIC WORKS DEPARTMENT: The additional cost of the "two
for four" replacement of personnel in the PW organizatiorl drew
some negative reactions from the members �:,f the Commission.
Other thar. that, the proposed budget expenditures were
generally approved.
There was conside-able discussion res-.ilting from the r-emar4.s
made by the PW director concerning the deteriorating
"infrastructure" of the Village. There seemed to be general
agreement that a broad plan must be formulated to handle this
very expensive program so that in fLktLt?-e budgets funds will be
available to begin this restructur,.ng of the essential Village
services - streets, water, sidewalks, iighting, sewers, and
buildings, among others. The Finance Commission offers its
talent (?) to explore possible aadit,-onal Funding sources to
begin this very important and expensive program.
I
ADMINISTRATION AND FINANCE: The Commission supported
strongly the proposed -Addition of two people to provide a
personnel raianagement function and a centralized purchasing
office. The information supplied to the Commission indicated
that these additional Positions would generally save more than
they would cost by way of improved service in the
administration of the Village government.
The Cc-mimission did not support the addition of one person
to the Cable -Television operation. The general feeling was that
the Village should riot be in the "television" business - there
was no data shown as ro how many residents are connected to the
cable system, and of that number, how many do regularly watch
the Village channel.
CIVIC GROUPS: There was a general discussion by the
Commission as to what responsibilty for funding is owed to
these several civic groups and activities. Based upon this
discussion, the recommendation of the Commission is to fund the
VFW parade and the Bicentennial Commission only, feeling that
the Historical and Fine Arts organizations should stand on
their own.
PLANNING AND ZONING: This department has, primarily, the
ongoing responsibility to maintain the "looks" of the Village.
A Substantial share of its funds comes from the Community
Development Block Grant Program. The Commission questioned as
to how long CDBG funds would be available. The Commission was
assured that this source of funding is in no immediate danger
of being phased out.
In all respects the funding request of this Department
seemed to be in keeping with its duties, and the bugeted amount
was approved.
The Commission Wishes to express its appreciation to all of
the staff members who so patiently sat through our long
sessic-ns and answered all of our questions - even the ones that
didn't make much sense - in a straight forward and expert
manner. The observation of the Commission was that the Village
is, indeed, in good hands.
Current Commission members:
Richard Sachhuber
Paul Davies
Newt Hallman
Tom PekraS
Ann Smilanic
Village of 1VIr'ount Prospect
Mount Prospect, Illinois ate/
INTEROFFICE MEMORANDUM
TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: MARCH 24, 1989
SUBJECT: ECONOMIC DEVELOPMENT ACTIVITIES
Attached is some information concerning economic development activities being
undertaken by the Planning and Zoning Department. Planning and Zoning has been
approaching economic development from a host of different directions during this
last year and will continue to do so next year.
While we have not spent the entire $20,000 allocation for this year, we are starting
to work on projects for next year and will use this as well as money in the
upcoming Budget.
I believe the attached memo from Planning and Zoning should explain the different
avenues of approach that have been undertaken.
JOHN FULTON DI ON
• JFD/rcw
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: DAVID M. CLEMENTS, DIRECTOR OF PLANNING AND ZON
FROM: KENNETH H. FRITZ, ECONOMIC DEVELOPMENT DIRECTOR
SUBJECT: ECONOMIC DEVELOPMENT STRATEGIES
DATE: MARCH 23, 1989
The economic development activity planned for the next few months
for the Village of Mount Prospect fall basically into two
categories: marketing and economic development projects.
Marketing Activities
Rand Road Hotel /Restaurant Study - The Economic Development
Director is gathering marketing information from the Kensington
Center for Business and other adjacent major commercial and
institutional uses that might have a demand for a regular over
night accommodations and quality dining. A brochure is being
planned to contain the necessary marketing information to attract
a hotel operation to be located in the vicinity of Hill Street and
Business Center Drive. Planning design concepts have been prepared
courtesy of the Opus Corporation for our study. Preliminary
contact has been made with the Mount Prospect Park District and
community representatives in the area. A target date for
completion of this information and letters to be mailed out to
individuals is mid-May, 1989. This is our major economic
development project to date, one that has potential for long-term
community benefit.
Mount Prospect Business Expo, Aril 22 and 23 - The Village has
obtained booth space for exhibits to display services and
distribute materials on various aspects of Village government
service delivery. The Fire, Police and Planning and Zoning
Departments will participate in this two-day event to be held at
the Forestview Educational Center. A recently purchased portable
display system will complement the display system of the Fire
Department. Brochures and other hand-out materials from other
departments can be accommodated with the three booth spaces
reserved for the Village.
Downtown Development Activities - Exhibits will be prepared to
accompany the -portable display at various locations in the
community, highlighting the improvements already made to the
downtown through the right-of-way improvements, facade rebate
program, and Tax Increment Finance project action areas. The
David M. Clements - Page 2
March 23, 1989
display will focus attention on the existing TIF area as well as
the Public Works property on Pine Street and its potential for
commercial development. A brochure is planned to accompany this
display material that can be used in marketing the potential of the
area to retailers and investors.
"The Pride And the Dream" - A five minute video presentation on the
Facade Rebate Program and other downtown improvements is being
produced by the Cable Coordinator's Office and will be submitted
in a competition highlighting unique programs of local government
across the nation. This five minute video can be used as a
marketing tool to stimulate further interest and investment in
downtown Mount Prospect.
Community Brochure - Mount Prospect - An 8 1/211 by ill' pamphlet
notebook is planned to be produced that can contain fact sheets on
community data, census material, Village services highlighting
potential areas for development and redevelopment. This pamphlet
notebook can be used for many different distributions to
developers, new business, and residents interested in Mount
Prospect.
Mount Prospect Journal Business and Indust
11 - The Village
will place a full page ad in the Journal and Topics Annual edition
of the Business and Industry Edition, April 26 and 27.
Illinois Ambassa!ftorlsMarketing Seminar - On April 10, the Illinois
ambassadors (DCCA) are sponsoring a marketing seminar for
communities as a prelude to a statewide community expo to be held
at the Rosemont Expo Center, June 1 and 2. The seminar on April
10 will highlight new techniques and marketing for communities.
This seminar is a prerequisite to the communities who wish to
exhibit at the June 1 and 2 Expo.
Economic Development Project Activity
Facade Rebate Program - The Facade Rebate Program continues to
attract new owners and storefront remodeling in the downtown area
and environs. It's anticipated that work will be concentrated on
the Northwest Highway area west of Central and east of School
Street to the corporate limits. Work will also be completed on
Prospect Avenue adjacent to the proposed White Hen Pantry between
Emerson and Main Streets.
Underground Utility Relocation - Overhead Commonwealth Edison
service will be relocated underground through an easement given
Commonwealth Edison by White Hen Pantry. This will remove the last
segments of overhead wiring in the train station area.
David M. Clements - Page 3
March 23' 1989
Commuter Tra.in Station Services - Work will be accelerated on
putting cv*ccocr a pco al wzcu zoccrcscco noozocsuen in
locating commuter service activities in the east wing of the
train station. It's anticipated that the services will focus on
easy pickup and drop-off facilities for the convenience of
commuters. Senior citizens are proposed to be used for clerks in
morning and evening rvab hours for this activity.
I lighting is
proposed to be installed on u coot-obariog basis with property
owners on Prospect Avenue between Emerson and Main Streets. This
work abonId be completed by the second quarter of fiscal year '88-
'00, using Community Development Block Grant funds.
Funds For Ec9noigic Development Activity
FY '88-89 budget provided $20,000 for Economic Development
Services. To date' $4.300 has been spent on the above described
programs. Major costs for the hotel attraction study and
Community Brochure have yet to be determined, and are anticipated
to come from the FY '89-'00 budget. However, it in expected that
the successful completion of these programs will account for most
funding from the current budget, and the proposed budget.