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HomeMy WebLinkAbout0123_001CLERK'S OFFICE COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Mount Prospect Senior Citizens, Center Tuesday, February 28, 1989 50 South Emerson Street 7:30 p.m. 1. CALL TO ORDER - ROLL CALL Mayor Carolyn H. Krause Trustees: Ralph W. Arthur Norma J. Murauskis Gerald L. "Skip" Farley George R. Van Geem Leo Floros Theodore J. Wattenberg 11. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 14, 1989 Ill. CITIZENS DESIRING TO ADDRESS THE MAYOR AND BOARD OF TRUSTEES ON ANY ITEM NOT ON THE AGENDA IV. 1989-1990 BUDGET HEARING - OPENING REMARKS - Carolyn H. Krause General Budget Overview John Fulton Dixon Village Manager Human Services Division Nancy Morgan Administrator Police Department Ronald W. Pavlock Police Chief Fire Department Edward M. Cavello Fire Chief V. ANY OTHER BUSINESS VI. ADJOURNMENT DEFERRED ITEMS Street Improvements - Cost Sharing Ten Year Road Improvement Program Sidewalk Policy on Major Roadways Crime Statistics/Prevention MINUTES COMMITTEE OF THE WHOLE FEBRUARY 14, 1989 I. ROLL CALL The meeting was called to order at 7:33 p.m. Present at the meeting were: Mayor Carolyn H. Krause; Trustees Ralph Arthur, Gerald Farley, Norma Murauskis, George Van Geem and Theodore Wattenberg. Absent from the meeting was Trustee Leo Floros. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Janonis, Director of Finance David Jepson, Director of Planning and Zoning David Clements and Assistant Finance Director Don Mazza. Also present were three persons from the print media. 11. MINUTES The Minutes of the Committee of the Whole meeting of January 24, 1989 were accepted and filed. 111. CITIZENS TO BE HEARD There being no citizens present at the meeting desiring to discuss any matter not on the Agenda, the Committee of the Whole moved on to the next item of business. IV. DOWNTOWN PARKING STUDY Village Manager John Fulton Dixon reviewed with Committee members a staff request to solicit proposals from consultants for the purpose of conducting a comprehensive downtown parking study. Mr. Dixon noted that this has been an ongoing problem within the Central Business District for many years and due to proposed TIF related development and a concern expressed by the First Chicago Bank of Mount Prospect alternative remedies to the problem needed to be identified. Mr. Dixon indicated that First Chicago Bank had committed to pay for half of the study up to a maximum of $15,000 and that the Mount Prospect Public Library had indicated a willingness to contribute up to $2,000. Brief discussion among Committee members resulted in a consensus that the Village staff draft a Request for Proposal document which would be reviewed by Committee members at a subsequent meeting. It was indicated that the scope of the consultant's study should go beyond identifying the obvious problems of a lack of parking and the need to acquire more downtown property for the development of new parking areas. V. 1989-1990 BUDGET HEARINGS Mayor Carolyn Krause made some general opening remarks regarding the upcoming Budget: Hearings. The Mayorindicated that over the next four Committee of the Whole meetings, the proposed Budget for fiscal year 1989-1990 would be discussed. While Departments and functions would be focused on at different meetings, the Mayor indicated that the entire Budget was subject to further review- and modifica- tion at the discretion of the Mayor and Board of Trustees. GENERAL OVERVIEW Village Manager John Fulton Dixon presented a general overview of the proposed Budget. Mr. Dixon indicated that the current fiscal year had again demonstrated that the Village of Mount Prospect continues to provide quality public service at a very reasonable cost to Mount Prospect residents. He further indicated that the proposed Budget continued in that tradition. In support of that claim, Mr. Dixon pointed out that a recent review of the overall finaneial health of the Village had been undertaken by the Illinois Department of Commerce and Community Affairs; and that the Villages finances consistently received high marks from RCCA. It was also noted that the Village continued to receive awards and recognition for its work. These included the anticipated accreditation of the 'Police Department, a recurring award for Public ''Education for the Fire Department, a Certificate of Excellence for Financial Reporting in the Finance Department and a Landscaping Beautification award in the Public Works Department. Mr. Dixon continued by saying that the proposed Budget included several new initiatives including expanded Recycling and Street Resurfacing Programs and manpower additions in the Police and Fire service. The Village Manager also reviewed with Committee 'members several of the more significant expenditures identified throughout the +Budget. Some of these included: Various personnel additions, purchase of Police squads, increases in the Refuse Disposal Contract, capital equipment purchases for the Fire Department and anticipated activity in the various TIF Target Areas. In conclusion, Mr. Dixon indicated that the 'proposed Budget was: ambitious in its designs while maintaining a stable Tax Rate and protecting the Village's overall financial health. REVENUES Finance' Director David Jepson reviewed ° with Committee members the overall revenue projections included in the proposed Budget. In prefacing his remarks, Mr. Jepson pointed out the importance of the Budget document as a planning tool. The document itself was the result of many hours of hard work that included needs identification, program evaluation and priority setting. Each Village Department was extensively involved throughout the process. WA Mr. Jepson indicated that total Revenues in the 1989-1990 Budget are expected to be $32,612,990, or approximately $383,000 more than proposed expenditures. The excess was primarily attributable to the proposed sale of Bonds for Target Area F in the downtown redevelopment district which are not expected to be completely expended in 1989-1990. Mr. Jepson then went on to review with Committee members each of the major revenue sources the Village relies on. After marginal growth in the prior two fiscal years, Sales Tax receipts for the current fiscal year were expected to be up some 9.5%. This unexpected, but welcomed, growth is attributable to the opening of three new anchor stores at Randhurst, expansion of Mount Prospect Plaza and a general up -turn in the economy. A more modest increase of 5% is projected for the coming year. Property Taxes continue to be the largest single source of revenue for the Village, making up some 20% of the total Budget. Mr. Jepson noted that the goal of maintaining a stable Tax Rate had been accomplished in the proposed Budget. Anticipated receipts for service charges included an expected increase in the water rate as well as another strong year of building activities within the Village. Intergovernmental revenues were expected to include a Build Illinois grant to cover the cost of sewer improvements in the Prospect Meadows area of the Village. Investment income continued to be an important source of revenue for the Village, while the Food and Beverage and Real Estate Transfer Taxes are proving to be another important income source. Mr. Jepson concluded by saying that these estimates were based on sound judgment and that as proposed, the Village's financial condition would remain a strong one. General discussion among Committee members resulted in a general satisfaction with revenue estimates. It was suggested that an evaluation of the adequacy of Permit Fees be undertaken during the upcoming year. There was also extensive discussion regarding the impact of this Budget on the average homeowner. Mayor Krause indicated that general guidelines suggest the need for approximately $750,000 of new revenues for each succeeding fiscal year in order to keep pace with general cost increases. This Budget accomplishes that requirement. VILLAGE ADMINISTRATION Village Manager John Fulton Dixon reviewed with Committee members the proposed Budget for the Manager's office. Mr. Dixon indicated that the proposed Budget resulted in a slight overall decrease from the prior year. Several significant proposed changes were identified. These included; A change in the current Assistant to the Village Manager -Special Projects to Assistant to the Village Manager/Personnel, the addition of a Production Assistant in Cable Television and a change in the delivery of legal services. Also proposed was a reduction in the Village Newsletter from a bi-monthly publication to a quarterly publication. Mr. Dixon indicated that these changes were deemed necessary because of increasing costs (Newsletter, legal counsel); the need to deal with increasingly complex legal issues (personnel) and to carry out stated Village policy (increased Cable Television programming). -3- Discussion among Committee members centered around these proposed changes as well as the elimination of funding for membership in the -Northwest Municipal Cable Council'. After extensive discussion,; Mayor Carolyn Krause polled Board members and the following consensus resulted: - Add membership fee for the Northwest Municipal Cable Council. - Retain the bi-monthly Village Newsletter. - Use the vacant Assistant to the Village Manager -Special' Projects' position in the Manager's office to fill one of three personnel requests; i.e., Personnel Assistant, Purchasing Agent, Cable Production Assistant at the Village Manager's discretion. Trustees Arthur and Farley indicated that anticipated personnel additions to the Police and Fire Departments necessitated a deferment of other personnel requests. Trustees Van Geem and Wattenberg favored consideration of all additions requested. Mayor Krause and Trustee Murauskis supported the sposition of Trustees Arthur and Farley. Several requests for additional information were also made including a one page summary of proposed personnel changes and a summary of the effect of a staggered hiring time -line on the overall cost of these personnel additions. FINANCE. DEPARTMENT Finance Director David Jepson reviewed with Committee members the proposed Budget for the Finance Department. Mr. Jepson indicated that the Finance Department was responsible for all fiscal operations associated with the Village. The proposed 1989-1990 Budget represented an increase of approximately $91,000 over the previous year. This increase was primarily due to three factors; the addition of a 'Purchasing Officer, increased insurance costs and Interfund transfers. Mr. Jepson reviewed with Committee members' the reasons for the increases in insurance costs as well ` as the need for a Purchasing Officer: Discussion among Committee members centered around the justification for a Purchasing Agent. While most Committee members recognized the potential for savings because of centralized purchasing and standardization, they were hesitant to agree to all of the personnel additions proposed throughout the Budget. Rather, there was a general feeling that: the Village Manager, in consultation with Department Directors, 'make a determination of ''what the most pressing needs were and that future Budgets consider other requests for additional personnel. VI. ANY OTHER BUSINESS Trustee' Wattenberg requested that the issue of crime statistics and prevention techniques be discussed at a' future Committee of the Whole meeting. VII. ADJOURNMENT There being no other business' to be conducted by the Committee of the Whole, the meeting was adjourned at 10:15 p.m. Respectfully submitted, MICHAEL E. JANONIS Assistant Village Manager MEJ/rcw -4- Village of Mount Prospectwsz Mount Prospect, Illinois A_ 0— INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: FEBRUARY 24, 1989 SUBJECT: RENTAL OF OLD PUBLIC WORKS GARAGE The Village has been approached by Insituform Midwest to rent the old Public Works garage for a period of two months. Insituform is looking for a place to keep their equipment out of the weather while they are doing extensive work in the Prospect Heights area. They have offered to include this property on their insurance and to indemnify and hold -harmless the Village. They also have offered an amount of $500 per month for the use of this space. It is highly unlikely that any work would be started in the next two months at the old Public Works garage site. I believe it will cause us to get a small dollar amount for no work. I would recommend that the Board agree to a rental for a two month period of time with the following conditions: 1. $500 per month or portion thereof payable at the beginning of the month. 2. Their insurance covers the Village and they indemnify and hold the Village harmless. 3. The Village not be responsible for any of their equipment while housed at the old Public Works garage. JOHN FULION L)17,VN JFD/rcw Phone 312 / 392-6000 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT, pursuant to Section 10.403 of the Village Code of Mount Prospect, a public hearing will be held by the President and Board of Trustees of the Village of Mount Prospect on Tuesday, March 7, 1989 at 7:00 P.M. in the Board Room of the Senior Citizens Center, 50 South Emerson Street, Mount Prospect, Illinois for the purpose of considering an appeal from the decision of the Village Manager to revoke the business license issued to F i's Trick Shop, 615 North Main Street, Mount Prospect, Illinois. Dated this 20th day of February, 1989. Carol A. Fields Village Clerk MAYOR CAROLYN H KRAUSE TRUSTEES RALPH W ARTHUR GERALD L FARLEY titi LEO FLOROS NORMA J MURAUSKIS GEORGE R VAN GEEM THEODORE J. WATTENBERG Village of Mount Prospect VILLA" MANAGER JOHN FULTON DIXON 100 S. Emerson Mount Prospect, Illinois 60056 Phone 312 / 392-6000 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT, pursuant to Section 10.403 of the Village Code of Mount Prospect, a public hearing will be held by the President and Board of Trustees of the Village of Mount Prospect on Tuesday, March 7, 1989 at 7:00 P.M. in the Board Room of the Senior Citizens Center, 50 South Emerson Street, Mount Prospect, Illinois for the purpose of considering an appeal from the decision of the Village Manager to revoke the business license issued to F i's Trick Shop, 615 North Main Street, Mount Prospect, Illinois. Dated this 20th day of February, 1989. Carol A. Fields Village Clerk MAYOR CAROLYN H KRAUSE TRUSTEES RALPH W AR7HUR OFFAL f� L FARLEY LEO FLO ROS NORMA J. M URAUSKIS CCORZ R VAN GEEM T H _ ORE J WATTENBERG FOD Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON 100 S. Emerson Mount Prospect, Illinois 60056 Phone 312 / 392-6000 A G E N D A MOUNT PROSPECT PLAN COMMISSION Regular Meeting March 1, 1989 Trustees' Room, 2nd Floor, Village Hall 100 South Emerson Street 8:00 P. M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES OF FEBRUARY 1, 1989 MEETING IV. SUBDIVISIONS A. Rogers Industrial Park North, Southwest of Elmhurst and Algonquin Roads - Plat of Subdivision AND Comprehensive Plan Hearing to change a 7.45 acre site from General Office/Commercial to Industrial Office B. Kensington Center Resubdivision 26, Lakeview Ct. V. COMMITTEE REPORTS A. Community Development Committee Mr. Richardson B. Comprehensive Plan Committee Mr. McGovern C. Development Code Committee Mr. Kloster D. Text Amendment Committee Mr. Velasco VI. OLD BUSINESS VII. NEW BUSINESS VIII. QUESTIONS AND COMMENTS IX. ADJOURNMENT MINUTES OF THE MEETING FINANCE COMMISSION February 23~ 1989 I Call To Order The meeting was called to order at 7:30 p.m. in the Trustee's Room. Commis- sioners Richard Bachhvber, Ann Smilanic, Tom Peuraa and Paul Davies were in attendance. Commissioner Newt Hellman was absent. Also in attendance were Village Manager 3o»m Dixon, Finance Director Dave 3enuun° Assistant Finance Director Don Mazza, Human Services Administrator Nancy Morgan and Assistant Administrator Jan Abernethy. Fire Chief Ed Cavello, along with Deputy Chiefs Del Ulreich and Lonnie Jackson, arrived at 8;15 p.m. Police Chief Ron Pavlook with Deputy Chief Ron Richardson arrived at 9:15 p.m. Il Human Services Division Village Manager John F. Dixon introduced Human Services Administrator Nancy Morgan. Nancy presented the division's proposed 1989-90 budget. The budget is proposed to be $243,225 compared to $245,500 in the current year's budget. The only item of significant change in this budget is the inclusion of Social Agencies where it had been budgeted in Community and Civic Services in prior years. The change was made to more clearly reflect the oversight responsibi- lity of the programs. The 89-90 budget shows no increase because the Northwest Community Services item or $12,000 was eliminated in the budgeting process. Personnel costs account for $169,615 and program costs account for $49,000 of the proposed budget. 'Several grants have paid a portion of the program costs in the current year. These include $13,250 from Elk Grove and Wheeling Townships for the Network 50 employment program, $13,164 for the discount taxicab program and other reimbvraementa. These grants total over $30,000 and are anticipated to increase in the nm°.hvdget year. The division is also seeking new grant monies from other sources. The division provided more the, 84,000 units of service to village residents. x unit of service is a contact with a resident concerning a counseling session or medicare form assistance to answering questions at the counter, excluding minor telephone calls. Two thirds of the 84,000 units were professional contacts with the balance recreational and educational eor"iueu- The cost to Mount Prospect totaled $3.19 per capita. The cost is kept low because of the volunteer Program. The division works closely with other Village departments and agencies aiding in identifying needs in the community. It was the recipient of e mini -van donated by the Mount Prospect Rotary Club in December. Also, the division was notified thatit was a finalist for the Outstanding Organization Award given by the Illinois Community Education Association. Other donations included a refri- gerator, TV and office furniture which totaled over $3,000. 2 The division has noticed an increase in family support services in the past several years utilizing social workers, nurses and employment counselors. Specific reference was made about the "sandwich generation," those who care for children as well as aging, frail, parents. Other programs include; 1. Short 'term counseling 4 - 6'"sessions 2. Referrals for long ''term mental health agencies 3. Outreach social work and nursing services 4. Home companion referral program 5. Blood pressure, medication counseling, diabetic screening 6. Hearing, vision, glaucoma and dental screening 7. Health Fair B. Nurse's Lending Closet 9. Discount taxicab program 10. Financial crisis counseling 11. Network 50 employment program 12. Senior citizen center' Many of these programs are provided by ;the division at no cost to the village. Ms. Smilanic asked why the taxicab budget is decreasing. Ms. Morgan replied that many seniors are getting alternate solutions as well as some resistance coming from taxi drivers who 'could make bigger tips on an airport or downtown ride instead of across town, Commissioner Bachhuber asked who screened the financial grant program and what criteria is used. The social workers determine the recipients after examining the assets and liabilities of 'a client. The social agencies programs moved to the division during the budget process were discussed next. Ms.'Smilanic asked if anyone in Mount Prospect used the Shelter, Inc. program. Last year 115 cases were handled from Mount Prospect residents, The Northwest Services Coordinators based in Arlington Heights administers the Senior Shared Housing Program. This provides roommate matching services. The Commission concluded its review of the Human Services Division by examining the annual report and urging the village to keep up the advertising of services. III Fire Department Fire Chief Ed Cevelln and Deputy Chiefs Lonnie Jackson and Del Ulceicx were presented to the Commissioners by Village Manager John Dixon to discuss the department's budget proposal. The proposed budget totals $3,922,325, up almost $190,808 from last year's $3,732,635, This increase is tied to the proposed additional six firefighters and one additional fire inspector. These are being proposed to meet the terms of agreement between the Village and the Elk Grove Rural Fire Protection District. The Village will take over the operations of the District on may 1, 1990. The area of service will include that portion of parcels South of the Tollwey and West of Elmhurst Road. Chief Cmwello then described the process where the area of responsibility would be shared with Des Plaines and Elk Grove Village. Other significant budget items were the request for a fire pumper and a fire squad to be financed through e general obligation bond issue. After the budget presentation, the Commission began its discussion of the budget with questions of Chief Cawello. Commissioner Davies asked about the ambulance replacement. This is the chassis only. The cabin from an existing department ambulance will be used thus saving almost 2/3 the cost of a completely now vehicle. Ma. 5milanic asked about the reassessment of manpower needs after 5/1/90. The agreement with the Fire Protection District calls for the same level of service as they are providing now. The reason Mount Prospect is the lead agency is because of the large number of annexation lawsuits brought by the District against Mount Prospect. Mr. Jepson stated that in many cases parcels are being doubly taxed - by the Village and the Fire Protection District. These will be eliminated after takeover. The agreement calls for the Village to receive the District's tax levy. Some of this will be reimbursed to Elk Grove and to Des Plaines as well as a portion kept by the District for administration purposes. The Village should net $500,000 in tax revenues to offset the additional manpower costs. The Commission then had a general discussion about the, Fire Department's annual report. Discussion centered on simultaneous culla or instances where all three /ire stations were out of service when on calls. Deputy Chief0reich provided the statistics that almost 1/2 of all calls came when the stations were empty. An interesting statistic was passed along stating that the average per firefighter spent on fire fighting was 2-1/2 minutes per A question on the ambulance fee was raised. The revenue from this item is budgeted at $40,000. The $125 charge is levied on out -of -Village residents and enforced with a good degree of latitude. Mm. Smilenic asked if the new personnel would require a new station. This possibility is being examined. The Chief was asked by Tom Pexroo about what enhanced 911 would cost residents. The initial cost on the telephone bill would be $.75 per month decreasing to $.25 per month after equipment rurc^mmra by the Central Dispatch Agency. The IV Police Department Chief Ron Pavlock and ment's 89-90 proposed budget. The request is $4,330,790 compared to $3,862,560 in the current year. The increase is due mainly to the department's request for additional personnel, the Northern Illinois Crime Lab membership and the .replacement of 16 squad Chief Pavlock explained that the six new officers were part of the department's 3-5 year plan. This proposal was discussed at a November Village Board Committee of the Whole meeting. If approved, the officers would be hired by July to attend rookie school and would be in service by the Christmas Season. Three of the new officers would be patrol officers, two investigators and one an investigative sergeant. Chief Pavlock explained that the need for the officers was to increase patrolling in the neighborhoods, selective traffic control at busy intersections and to keep up with the increase in workloads in — � Membership x in the Northern Illinois Crime Lab is needed to provide more timely accreditationresolution of cases. Some cases take up to 12-18 months to process at the State of Illinois Crime Lab which is not satisfactory. Northern Illinois Crime Lab will process much more quickly as was evidenced in a recent burglary where the lab provided evidence to enable the department to solve the case in one week. Mr. Davies asked if Northern Illinois Crime Lab would become as swamped as the State did. Chief Pavlock replied that the member chiefs would monitor this situation making sure it would not happen. The squad cars are rotated every two years. This is necessary to keep main- tenance costs down as well as keep the fleet on the street. This purchase accounts for about $175,000 of the increase in the department's budget. The Commission then discussed several items in the Police Department's Annual Report. Mr. Bachhuber asked whether the new people could be accommodated in the present facilities. The department is looking at a plan to improve the present facilities and Mr. Jepson mentioned space needs were being addressed in both the Police and Fire Departments. The Chief was asked about the process. Mr. Pavlock explained that preliminary approval for accreditation was given by the field team. The Village will be notified on April 1, 1989 of the results of the recommendation. Considerable discussion was generated by the Commission concerning traffic enforcement and level of traffic fines. � Central Diseatch Services, This agency provides efficient dispatch services ` for the Villages of Arlington VI Concluding Discussion The Commission concluded its meeting with e spirited discussion on the personnel needs proposed by the Police and Fire Departments. The Commission recommended the Police request for six officers unanimously with the provision that the Village see a corresponding increase in arrests and traffic fines. The Commission unanimously recommended the Fire Department's request noting that the increase was being financed by funds from the Elk Grove Rural Fire Protection 'District. This would mean no additional Village funds. Adjournment followed at 11:00 p.m. Respectful-ly Submitted Don Mazz