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HomeMy WebLinkAbout0120_001COMMITTEE OF THE WHOLE AGENDA Meeting Location: Meeting Date and Time: Senior Citizens' Center Tuesday, January 10, 1989 50 South Emerson Street 7:30 p.m. I. CALL TO ORDER - ROLL CALL II. ACCEPTANCE OF MINUTES OF DECEMBER 13, 1988 Ill. CITIZENS TO BE HEARD IV. TAXI SERVICE DISCUSSION During this last week, staff has been reviewing requirements for taxi operators and drivers specifically in relation to drug testing. Drug testing has not been tested through the Courts for commercial drivers as of this date. Instead of becoming a Supreme Court case, we felt that we could put some local restrictions 'that require drug testing under certain circumstances and then modify our Ordinance in the future should drug testing cases be heard by the Supreme Court. We have met with both of the taxi companies' representatives and this has met with their approval. A meeting is set with the Pace Executive Director before the COW meeting. PROPOSAL FOR LEGAL SERVICES ON RETAINER Much earlier this fiscal year, the Manager had discussed with the Board the feasibility of finding an attorney on a retainer basis to handle work in-house. After much discussion and exploration, I am recommending Everette Hill of Glass, Hill, Dallmeyer and Roth to perform legal services including prosecution work for one and one-half days a week to commence with the Board's approval on February 1, 1989, V1. CABLE TELEVISION DIVISION DISCUSSION Pursuant to' the request of the Village Board members, the Cable Administrator has reviewed the Possibility of expanding channel 63 to include Plan Commission and Zoning Board meetings• In order to accomplish this, it would be necessary to add a Production Assistant to her staff in this next budget year. There also would need to be a meeting with at least three groups that utilize the Senior Center to modify the time in which they use the building. VII. PURCHASE OF COMPUTERS - SECOND PHASE Last fiscal year, we purchased approximately $115,000 worth of computer equipment which was most of the first two phases of the allocation for computer expenditures that we had set aside. I wish to complete the computer purchase at this time. A. Purchase of computerized mapping system for Public Works. We have discussed for some period of time a GEO base computer system along with mapping capabilities to locate all of the utilities and allow us to categorize all parkway improvements, water main breaks, etc., so that we could have a better handle on trends and occurrences in particular areas. The Public Works Department has in their budget the purchase of the equipment necessary to get a mapping system on line and we are requesting that we be allowed to waive bidding and to accept quotes for this equipment and bring this to the Board for their approval as soon as possible. B. Replacement of Word Processors. We also have committed to replace five word processors This would include the Fire Department's SARA III CAMEO program which would give us the capability to determine chemical spills in either the water system or the air as well as fire. Again, we would ask for approval waive bidding and to accept quotes for this equipment. This will complete the purchase of computer upgrading for this fiscal year and will utilize the remainder of the Bond funds from 1987 set aside for this purpose. VIII.SCHOENBECK, ROAD - DESIGN PROPOSALS Cook County has agreed to assist in the payment for the improvements to Schoenbeck Road, however it is necessary for us to complete the engineering design for the realigned intersection of Schoenbeck and Rand. We have contacted the engineering firm that is doing Central Road and asked them to quote a price and we also contacted the engineer who is doing the work for Lexington and asked for a quote. There is some advantage to having the engineer who is doing work for Lexington because of his being on site. We are recommending that the quote of York and Associates, Inc., be sent to the Board for their approval in an amount not to exceed $8,290.00. Funds are available in the Engineering budget. IX. MANAGER'S REPORT Central Road Improvement Update X. ANY OTHER BUSINESS XI. ADJOURNMENT DEFERRED ITEMS Street Improvements - Cost Sharing Ten Year Road Improvement Program Sidewalk Policy on Major Roadways MINUTES COMMITTEE OF THE WHOLE DECEMBER 13, 1988 I. ROLL CALL The meeting was called to order at 7:35 p.m. Present at the meeting were: Mayor Carolyn H. Krause, Trustees Ralph Arthur, Gerald Farley, George Van Geem and Theodore Wattenberg. Absent from the meeting were: Trustees Leo Floros and Norma Murauskis. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Janonis, Finance Director David Jepson, Cable Television Administrator Karen Giet and Mark Hess, General Manager, TCI of Illinois. Also present were three persons from the print media. D, MINUTES The Minutes of the Committee of the Whole meeting of November 29, 1988 were accepted and filed. 111. CITIZENS TOBE HEARD There were no citizens present at the meeting wishing to make a presentation so the Committee moved on to the next item of business. IV. TCI -DISCUSSION OF PERFORMANCE STANDARDS FOR CABLE COMPANY Trustee Gerald Farley, the on the Northwest Cable Council, reviewed with Committee members two draft Ordinances which outlined performance standards to be established regarding customer response and problem resolution for TCI, Inc,, the Village's cable television operator. Trustee Farley indicated that of the two proposed Ordinances, he preferred the 1eon comprehensive one which outlines six performance standards. His reasoning was that the Cable Council had not yet had an opportunity to review and fully discuss all of the standards enumerated in the more comprehensive Ordinance. He did, however, indicate that in the future the other proposed standards would probably be endorsed by the Cable Council. Mark Hess, General Manager of TCI, Inc., reviewed the 's performance for the month of December. Mr. Bcos indicated that TCI had recorded a 6-1/2% abandonment rate during December and an average 63 -second hold time for incoming telephone calls. As part of this review, Mr. Bess inquired as to whether the standards set out in the proposed Ordinance were to be enforced on a daily basis or on a monthly average. / Discussion arnnnQ Committee members resulted in a consensus that the standards should be applied to a monthly average so as to take into account daily variations in phone traffic and the pattern f complaints. It was indicated that once a violation, based upon monthly averages, was established that a review of daily performance *muW have to be undertaken in order to establish the amount of fines to be levied. There was also brief discussion regarding the procedure to be taken when the cable operator was to be notified that they are subject to fines. It was the consensus of Committee members that the matter be handled administratively through the YiUoQc Manager and that only in cases of extraordinary violations and possibility for fines should the Board be notified and approval for said fine be sought. The Mayor indicated that the Ordinance approved by Committee was to stand for a first indicated that per the Village's Cable Ordinance, notification of a Public Hearing and the holding of same was a prerequisite to amending the Cable Ordinance. V. REVIEW OF FINANCIAL HEALTH ANALYSIS CONDUCTED BY THE ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS Finance Director David Jepson reviewed with Committee members an analysis done by the Illinois Department of Commerce and Community Affairs (DCC8). k8r. Jepson indicated that based upon our annual Financial Reports for fiscal years ending 8pdi JW, 1984, 1985, 1986, 1987 and 1988, a financial trend analysis was developed using various indicators established by DCCA. Overall, the report indicated that the Village of Mount Prospect was in a very strung and healthy financial condition. Discussion among Committee members elicited afavorable response to the report and commended Mr. Jepson for his sound financial management of the Village. VI. WATER SYSTEM REVENUE AND EXPENDITURE ANALYSIS Again, Finance Director David Jepson reviewed with Committee members a study done by DCCA to determine the adequacy of user charges with relation to water system revenue and expenditures. Mr. Jepson again indicated that overall, the report indicated that Mount Prospect was within one cent of a recommended user charge. Mr. Jepson did, however, indicate that future years would require a closer analysis of water system revenue and expenditures to ensure that charges covered costs for operating the system. Mr. Jepson indicated that in the future, it may become necessary to adjust water charges on an annual basis so as not to put the Water Fund into jeopardy. VIL MANAGER'S REPORT Village Manager John Fulton Dixon reported to Committee members that he had interviewed Elk Grove Taxi Company and they had filed a completed ion to Mr. Dixon also reported that the Recycling Program was somewhat less successful in its second week in terms of total dollars collected. However, he pointed out that the first collection may have included stored up items which were not available at the second pick-up. VIII -ANY OTHER BUSINESS There was no other business to come before the Committee members. IX. ADJOURNMENT There being no further business to come before the Committee of the Whole, the meeting was adjourned at 8:37 p.m. Respectfully submitted, MICHAEL E. JANONIS MEJ/rcw Assistant Village Manager -3- ORDINANCE NO. AN ORDINANCE TO AMEND ARTICLE II ENTITLED, "PUBLIC PASSENGER VEHICLES" OF CHAPTER 11 OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS WHEREAS: The Mayor and Board of Trustees of the Village of Mount Prospect find it to be in the best interest of the health, safety, and welfare of the residents of Mount Prospect to regulate the operation of public passenger vehicles on the roadways within its corporate limits. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That paragraph B of Section 11.1126 of Chapter 11 of the VillageCodeof Mount Prospect, Illinois, as amended, is hereby further amended by adding thereto a new paragraph B with the remaining paragraphs of Section 11.1126 relettered in proper alphabetical sequence; so that hereinafter said Section 11.1126.B shall be and read as follows: "B. Whenever any person holding a mount Prospect passenger vehicle chauffeur's license is operating a public passenger vehicle and is stopped by a Mount Prospect Police officer for the violation of any traffic regulation as set forth in the Mount Prospect Village Code or the Illinois Vehicle Code, the Police Officer may upon reasonable suspicion that the operator's actions have been influenced by drugs or alcohol or any combination of either require the cperator to submit to a test to determine the presence of any drug or alcohol in the operator's system. Such test may be any test that is generally accepted in the scientific community as being able to detect the presence of drugs or alcohol. The fact that the test is administered according to Illinois Department of Health guidelines shall be conclusive of its validity. Upon making application for a Mount Prospect passenger vehicle chauffeur's license the operator impliedly consents to the taking of a drug or alcohol detection test as set forth herein. Any refusal shall result in an irrevocable revocation of such license. No warnings to the operator are necessary in order for the Village Manager to revoke said license. For purposes of this section, reasonable suspicion need not be probable cause. In the case of alcohol the detection of the presence of an alcoholic beverage (including an empty container) or an odor of an alcoholic beverage on the operator's breath shall give rise to a reasonable suspicion of the influence of alcohol, but this is not the only valid indicator. In the case of drugs, any one or more of the following shall give rise to a reasonable suspicion of the influence of drugs: 1. smell of burning marijuana, n presence of any drug paraphernalia, i.e., cigarette rolling paper, pipes associated with the use of drugs, etc., 3. apparent presence of any drug, even a residual amount. But these are not the only valid indicators. For purposes of this section a blown alcohol content, as defined in Section 18.501 of the Mount Prospect Village Code', of 0.05 shall be considered conclusive of the operator's actions being influenced by alcohol. In the case of drugs the following amounts shall be considered conclusive of the operator's actions being influenced by drugs: INITIAL TEST LEVELS Substance Marijuana metabolites Cocaine metabolites Opiate metabolites Phencyclidine Amphetamines Test Levels (ng/ml) 100 300 300* 25 1,000 * 25ng/ml if immunoassay specific for free morphine. Positive test results must be confirmed by an additional (confirmatory) test. CONFIRMATORY TEST LEVELS Marijuana metabolite (1) 15 Cocaine metabolite (2) 150 Opiates: Morphine 300* Codeine 300* Phencyclidine 25 Amphetamines: Amphetamine 500 Methamphetamine 500 (1) Delta -9 -tetrahydrocannabinol -9 -carboxylic acid. (2) Benzoylecgonine. Immediately upon being issued positive test results, the Village Manager shall permanently revoke the operator's Mount Prospect Passenger vehicle chauffeur's license. Immediately upon being notified by the chief of Police that an operator has refused to submit to a drug or alcohol detection test, the Village Manager shall permanently revoke the operator's Mount Prospect passenger vehicle chauffeur's license. Notices of revocation shall be valid if given by registered mail to the operator at his address listed upon his or her application or at the listed address of the employer. Failure to accept service of the notice shall not invalidate the revocation." SECTION TWO: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. PASSED and APPROVED this day of 1989, AYES: ABSENT: Village PresiHent U"W"A641M Vi lage Clerk Village of tvIount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JANUARY 5, 1989 SUBJECT: PROPOSAL FOR LEGAL SERVICES I talked to the Board several months ago concerning the retaining of legal counsel to handle the bulk of the general legal work for the Village. We had conversations with several attorneys and law firms during the year. I bring before you a proposal which I feel will allow the Village to have good legal advice on a regular basis concerning municipal matters as well as providing it at a reasonable cost. The firm of Glass, Hill, Dallmeyer and Roth has been associated with the Village for many years. Mr. Everette Hill has been doing prosecuting work for the Village for ten years. Mr. Hill has been the attorney for the Board of Fire and Police Commissioners and also the Liquor Commissioner of the Village. The proposal, if accepted, would mean that Mr. Hill would be at the disposal of the Village on Village premises on every Wednesday of the year from 8:30 a.m. until 5:00 p.m., which would include the prosecution work and approximately one-half day for other consultation. Mr. Hill will also be available on Monday mornings from 8:30 a.m. to 12:30 p.m., to handle discussions with Department Directors and to review work in process that needs to be reviewed by legal counsel. The advantages to the Village would be that we would have legal counsel on premises a day and a half a week, also have a firm that is well versed in municipal law including zoning matters, Fire and Police matters, liquor matters and general municipal law. We would still be able to seek special counsel for litigation matters although it is hoped that with an in-house attorney arrangement, the number of matters that we have been involved in in the past may be reduced considerably. The firm of Glass, Hill, Dallmeyer and Roth has been the municipal attorney for several years in Palatine and Northbrook so they bring to us a wealth of municipal knowledge. Any of the legal work we presently have on-going will continue with our present attorneys that are handling these matters and will be closed out as soon as possible. Any new matters would be reviewed by Mr. Hill subject to the Board's approval and. to commence in February, 1989. JOHN FULTON DIXN JFD/rcw GLASS, HILL, DALLMEYER& ROTH, LTD. ATTORNEYS AT LAW BRADLEY M. GLASS' 899 SKOKIE BOULEVARD OF COUNSEL! EvYRETTE M. HILL, JR. NORTHBROOK, ILLINOIS 60062 WILLIAM L. LITTLEJOHN SrizANwE B. DALT-MEYER (312) 564-8910 MICHAEL M. ROTH December 1, 1988 ADXITTED WtSCOICSIN RAR EvA,R CHRISTELL, JR. Mr. John Dixon Village Manager Village of Mt. Prospect 100 S. Emerson Street Mt. Prospect, IL 60056 Re: Proposal for Additional Legal Services Dear John: You have asked that I submit a proposal to you with respect to my being placed on retainer for additional legal services for the Village of Mount Prospect. With respect to time, I propose the following: A. Each Wednesday of the year from 8:30 a.m. to 5:00 p.m. This will include prosecutorial services which typically take about four hours for the day and usual police advisory matters. B. An additional one half day, preferably Monday mornings, from 8:30 a.m. to 12:30 p.m. With respect to financial arrangements, I propose that I be paid $40,000 per year for this service. it would be my intention to handle these services personally, however, due to vacations and possible trial commitments, a competent partner or associate would be available in my place on an occasional basis. If at those times you determine it to be more advantageous to the Village to have no one there in my place, then our fee could be adjusted accordingly. Additional matters such as attendance at Fire and Police Commission hearings, liquor commission hearings of Board meetings would be billed at $95.00 per hour. I hope this is satisfactory to you. I would very much enjoy serving the Village in an enlarged capacity. Thank you for your consideration. If you have questions, please contact me. Very truly yours, ti Everette M. Hill, Jr. EMHjr/hTn Village of 1"11,_. Lint Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM 13 TO: JOHN FULTOK DIXON, VILLAGE MANAGER FROM: KAREN GUTHRIE GIFT, CABLE TELEVISION ADMINISTRATOi 111 4'S DATE: DECEMBER 30, 1988 RE: CABLE TELEVISION DIVISION The Board has requested that the Cable Television Division provide a scenario for future deployment of the Division services. There are several avenues which are plausible for the Board's consideration. Following the Board's direction, the Division shall present an in-depth study paper covering costs, procedures, and personnel for the avenue chosen. This memo is meant to be a cursory overview of several possibilities. CABLE TELEVISION DIVISION - Current Budget: $122,970 Personnel: 1 Full-time 37.5 hour Administrator 1 Part-time 28.0 hour Secretary 1 Intern 35.0 hour Production Assistant 1 Intern 25.0 hour College Intern Channel Hours Programmed: 120 per month (140 projected by June,1989) Original Programming Produced Each Month: (All times are for finished programs. Each program may take 3 to 45 hours to produce. Programs range in time from 30 seconds to 30 minutes. In March of 1989, additional new series programs will be added to the schedule.) Average: 2 hours per month (plus) U hours per month meetings 12 hours per month total Program Playback: Programming of the channel requires 21 hours per month. Non -Broadcast Hours: Dependent on various Department needs Average: % to 1 hour per month Analysis of Current Progranming Operations: Budget: Current dollars are sufficient to maintain the status quo. In 1989, the bulk of the equipment dollars are projected to be shifted to personnel. In 1991 and 1992, the budget will reflect limited equipment replacement. The budget of 1989-1992 will show increases in equipment maintenance as the system ages and requires additional repairs. Personnel: The Division has been understaffed since October of 1986. Previous to that date, the Division had 2 full-time staff and one intern. With the resignation of the Assistant to the Cable Administrator in 1986, a review of the Division's personnel needs was conducted with the Acting Village ?(anger. An evaluation of the Division's activities showed that there was a need for separate programming and administration functions. An "experiment" was initiated to man the Division with a full-time Administrator responsible for contract administration, management, and television production; a part- time secretary for office management; and a college intern for production. The "experiment" was not successful. After one year, the Division was able to maintain a part-time secretary on a permanent basis. After two years, the Division still operates with a "floating" employee, the career intern. The current intern has been on staff for four months, the longest of anyone to hold this position. The cause of turnover for the production intern has been caused by low pay, no benefits, and the temporary nature of the position. The employee benefits for part-time personnel, proposed by the Village Manger, will certainly enhance this position offering, but not significantly. The Cable Administrator would recommend that to maintain the level of operation that has been established since September of 1988, the department should be staffed as follows: Full -Time Cable Television Administrator 37.5 hours Full -Time Production Assistant 37.5 hours $21,000 Part -Time Secretary Part -Time Career Intern Part -Time College Intern 28.0 hours $11,800 35.0 hours $13,650 25.0 hours $100lmonth The immediate benefits that could be derived are: 1. A continued level of the current programming; 2. An increase of one hour finished programming per month on a regular basis and slightly higher when College Interns are available; 3. An increase of 15 minutes to 60 minutes of programming a month with a Career Intern; 4. A decrease in the amount of time the Cable Administrator spends on training and teaching, freeing the Administrator for more programming; 5. A back-up for the Administrator in gases of illness, vacation, training, and professional meetings. PROGRAIMING Television is a time intensive medium. I like to draw an analogy between cooking dinner and producing a television program. To produce the dinner, you start with the idea. Several ideas may be discarded before the final idea is accepted. The cook considers time, texture, color, budget and the peculiarlities of the guests. Next is the planning stage where recipies are checked, a shopping list is made, and coupons are cut and collected. The nest step is procurement of the items at the grocery store followed by the preparation of the food. Finally, the table is set, the guests sit down, and the artwork is admired and later eaten. Dinner may last one hour, but the meal took hours or perhaps days to come to fruition. The same is true for a television program. The producer starts out with several ideas, honing them and finalizoing his concept. Next he plans ' the production, who will be talent; where will it be shot; type of lighting; time of day; is there electricity near by and how much; what's the budget. Next is the procurement of copyright, talent releases, site surveys, and an approved shooting script. The producer preparation is the shooting and re-shoatiag which may last from hours to days to weeks, followed by editing of the project. The producer knows the guideline that for every one shot he shoots, nine will be cut; and for every minute of finished production, it will take him one hour to edit. When the final artwork is finished, the twenty minute program may have taken 45 hours or more to produce. To produce more than "talking heads" requires a minimum of two crew members. To produce "studio talking heads" requires five crew members. In the Village's "studio," "talking heads" can be produced with four people. Aside from the production intern, the Cable Television Division employs college interns, public access trained citizens, and Village trained access persons for crew. The result is that productions do not reach the professional level goal because the crew are students, or novices, or persons that use the equipment every four to six months. To go back to the cooking analogy, when our children bake cookies we expect the cookies to be imperfect, we have much higher expectations from the bakery. The Cab;. _evision Divisian, due to a lack of professional personnel, continues to use the "100 watt light bulb 'Easy Bake Oven." A current prcgram guide denoting Village produced arcaramming is attached to this memo. P3CG^tultiEG C?TiCNS: 1. Maintain the status quo since September of 1988. 2. Increase program production by covering Village Commission meetings. 3. Increase program production by covering events/meetings of various institutions; such as, the Library, Park District, Chamber of Commerce, and schools. 4. Buy more programming or enter into cooperative efforts with other access suppliers such as El's Grove, Naperville, or Downers Grove. 5. Develop a production consortium. LIMITED OVERVIEW OF OPTIONS: 1, MAINTAIN STATUS QUO - programming commitment would remain the same with some gradual increase. Maintaining the status quo will require the change from a part-time production assistant to a full-time production assistant. The status quo would be enhanced with a continuation of the career internship and college internship positions. 2. INCREASE COVERAGE OF COMMISSION MEETINGS - coverage of commission meetings is vital part of the public's access to government. The proposed staff could add one committee meeting per month. The following analysis reviews the coverage of additional meetings. All meetings would be held in Heeting Room A at 50 South Emerson Street. MRETINGS'i TO BE COVERED Village Board Meetings Every Tuesday 7:30 p.m. Total Xeetlngs� 46 Zoning Board of Appeals Fourth Thursday 8:00 P.M. Total !L— ingl2i 25 (Allows for Summer and extra meetings) Plan Commission First/Third Ved. 7:30 p.m. :atal : atings: 24 - 4 - Coverage Board Meting ZBA Plan Commission se+.-Upi Public Works Village Board ZBA Plan Commission Cable Staff: Village Board ZBA Plan Commission Public Works: Village Board ZBA Plan Commission TIXF (,:)VTTTYENT 3.25 Hours Average 2.00 Hours Average 1.00 Hour Average Monthly 13 Hours 2 Hours (8 hrs) 2 Hours (2 hours/2 people each production) 184.00 Annual Personnel Hours (46 x 2 = 96 x 2 = 184) 100.00 Annual Personnel Hours 96.00 Annual Personnel Hours (1.5 hours/2 people each production) 138.00 Annual Personnel Hours (1.5 x 46 = 69 x 2 = 138) 175.00 Annual Personnel Hours 72.00 Annual Personnel Hours (2 hours/2 people each production) 184.00 Annual Personnel Hours (2 x 46 = 92 x 2 = 184) 100.00 Annual Personnel Hours 96.00 Annual Personnel Hours Cable Staff: (20 minutes/3 people each production) Village Board 46.00 Annual Personnel Hours ZBA 25.00 Annual Personnel Hours Plan Commission 24.00 Annual Personnel Hours Public Works: Coat of Oublic Works Crew based an 312.00 per hour for two men. - 5 - Public Works Staffing (cont.): Village Board $4,416 (184 x 2 = 368 x $12 = $4,416) ZBA 2,400 Plan Commission 2,304 Total $9,1204 Volunteers: One per meeting at cost of $25.00 each. Village Board $1,150 (46 x $25 = $1,150) ZBA 625 Plan Commission 600 Total $2,3754 Production PgrSonnel: CABLE ADMINISTRATOR at current salary. All other meetings during Production Assistant vacation periods and illnesses time credited to vacation hours. PRODUCTION ASSISTANT (New Position) $21,000 (plus $3,000 budgeted overtime) Overtime hours are predicated on broadcast of ZBA and Plan Commission. The Production Assistant would be dedicated to cover those meetings in addition to some Board meetings and Roll Cali. CAREER INTERN 35 hours x 1 person x 52 weeks x 67.50/hr = $13.650 COLLEGE INTERN (current position) $100/month x 12 = $1200 TOTAL PERSONNEL DOLLAR COMMITMENT for meetings Cable (Full Salary) Cable Administrator $ 34,080 Production Assistant 24,000 Career Intern: 13,650 College Intern 1,200 Volunteers: 2,375 Public Works: 9.120 TOTAL $ 84,425 Cable (Portion of salary directly related to meetings) Cable Administrator 238 hrs. x $17.47 = $ 4,157.86 Production Asst. 196 hrs. x $10.77 = 2,110.92 Career Intern 196 hrs. x $ 7.50 - 1,470.00 Volunteers 2,375.00 Public Works 9,120.00 Sub -Total $19,233.78 Plus additional money to cover Board or commission meetings during vacation, illness, or interns not available. $ 1,000.00 Total for Coverage of Additional Meetings $10,509.92 TOTAL for Coverage of All Meetings $20,233.78 BEYESUE Anticipated Franchise Fees - $140,000 Current draw against fees - 122.970 Available balance $ 17,030 Senior Center Changes: Thursday Senior Center Programs: Blond Program - move out of main meeting room - 7 - Pinar_hle - move out of main meeting room or end at 3:45 p.m. Wednesday Senior "eater Programs: yen's Club - end program at 4:00 p.m. on meeting weeks BROA^CAST TTXES It is recommended that all broadcasts be in the main meeting room at the Senior Center and be given a standard start time of 7:30 p.m. When 7 a+.- on r ^r ar meation would z, bL- sAcur4d fcri ds Plan rnMMIsajna. +, the ^ =ujd be broadcagt, 3. "OVERAGE OF LOCAL EVENTS -AND/OR MEETINGS OF INSTITUTIONS: The areas to consider here are personnel, location and cost. Personnel: The Division can cover, in a very limited manner, local weekend and night events, but compensation time would be given. This would reduce the Monday through Friday staffing of the Division. The Division cannot cover institutional events with two full-time staff persons. Depending on the type of program, the institution would need to supply the personnel or the money to hire personnel. Options available for the institutional user: A. Use TCI equipment and volunteer staff authorized by TCI (public access) - minimal cost. B. Use own equipment and staff and show program on Channel 63 - minimal cost. C. Use staff and equipment owned by the Village with meetings conducted in the Senior Center - cost - Public Works, staff, equipment, rental tapes. Estimated at $375-500 per meeting. Cost would be higher for porta-pak programs. D. JOIN A CONSORTIUM SPONSORED BY THE VILLAGE. Cost - yearly fee to cover program assistance, program air time an channel, limited specific original television programs, cost of videotape, and duplication. Depending on set-up of -consortium and number of members, the cost for membershiN is estimated to be $5,000 to 310.000 per year, per member. - 8 - 5. ENTER PRCGRA.�tING COOPERATIVES - There would be a cost to buy programs and a cost to cc -produce programs. There would also be staff and equipment commitments to the other agencies. The benefit is a diversity of programming. 6. DEVELOP A PRODUCTION CONSORTIUM - I believe that development of production consortium should be the ultimate goal for the Cable Television Division. Cable television currently provides for these types of programming - local origination, public access, educational access, and government access. Local origination is programming developed and produced by the cable operator. Public access is programming produced by the public at large, without censorship, and with the full protection of the first amendment. Educational access is programming produced by schools primarily for educational or institutional purpose. Government access is programming produced and aired by the government. The government channel is not subject to first amendment challenges. The consortium should not conflict with the local origination production of the cable operator nor would the consortium be responsible for public access television. The consortium would act as a production company for its members and as a distribution point. Programs would be the property of consortium members and would be aired on the new Mount Prospect Community Television Channel or aired on the member channels. The consortium could be structured as: 1. A body separate from direct Village administration. The consortium would have a governing body comprised of trustees, citizens, and member representation. It would be funded by member fees. It would be directed by an Executive Director. Its function would be programming; or 2. A body separate from direct Village administration, but with a contract with the Village to handle Franchise issues, and programming for the Village. A governing Board and Executive Director would be as in the first example; or 3. A Department of the Village, reporting to the Village Manager, with responsibility for public information, franchise issues, and programming for the Village and consortium members. - 9 - The consortium would need a staff of four full-time employees and two part-time employees plus volunteers - depending on the type of functions and programming commitments. The consortium would need a mobile van, approximate cost $150,000, for remote shoots and a studio to provide for the increase in production. The cost of a studio and equipment could be provided through the cable operator, as a public access studio in ?fount Prospect has never been provided. The estimated cost for additional studio and portable equipment is $116,000, plus the cost of the studio construction. Total equipment cost is estimated at $266,000 plus construction. The assumption for payment of these facilities is 1) continued full support of the Village, 2) continued financial support of the membership, 3) rental of the studio facilities, 4) productions for outside agencies, 5) studio construction and equipment costs paid for by cable operator, and 6) possible elimination of public access by the operator with funds going to the consortium to provide public access programming and training. The first step to providing more programming on Channel 63 and for polishing the look of the programming is to hire sufficient staff. The recommendations are a full-time production assistant; to continue with a half time career intern; and continue to use, when possible, college interns. The second step is for the Board to determine the philosophical and financial commitment for programming its channel. Once that direction is given, the Cable Administrator will present a plan for implementation that can be honed by the Board. Any of the plans presented have the concerns of number of personnel, staffing hours, salary, benefits, location, and equipment. KGG:er Attachments CTVREVIEV89 8 - 10 - March 1989 Program Guide TIME MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY RDAY SUNDAY Customer service Repair 50 S. Emerson St. v, 7-7 Mt. Prospect, IL 6 AM -2 PM Saturday 8 AM -5 PM Saturday 60066 392-6000 it) IC 30 it tv NOON 130 2,00 2:30 3:00 3 30' 400 cin 4W 5:00 530 6 00 63, 7. 00 7 30 jb- t 5:00 830 Cable Views January through March 1989 Program Schedule Roll Call Hew what your Tirusleees and local community groups have to say about Mount Prospecl issues lil — Happy Hour; Ambulance Fee 42 —Tax increment Financing (TIF) p3—Representation; Referendums N4 -Zoning/Cable TV 45 _ The Chamber Responds #6 — Today's Library 47 — Smoking Ban MB —New New 911 #9 — To Be Announced #10 — To Be Announced Tune in Mondays at 1,30 PM and 6 PM, Wednes- days and Saturdays at 6 PM. and Sundays at 4 Phil Quest For Peace Channel 63 begins a series which will demonstrate that individuals in a democracy can Make a Sig- nificant contribution to enhancing the prospects for a more enduring world peace The series is produced by the Citizen Education for Peace Project at the University of California, Irvine This informative series begins airing in January on Thursdays a' 4:31) PM and Continues through February. In March it airs on Mondays at 9:30 AM Radon Gas: An Invisible Enemy.) Red', gas is a colorless, odorless. radioactive gas that has been IOund seeping into the basements .I unsuspecting homeowners Watch and learn how you can test for this poisonous gas in you, home See the schedule for dales and limes Watch your community at work, and play with two new programs produced by the Cable Television Dms,on Creative Kids features the choir from the Creative Children m aRs Academy and Club Na Ws. from file series So You Ye Moving 10 Mount Pros - pact, highlighis'variouS Clubs and organizations fizrv=. I The October 1, 1988 Resident Television Production. Training Class graduated seven new volunteers Gregory Weibel, John Keane, Ed France, Bob Kila. Debbie and Jerry RaICZyk, and Thomas Barret'. Congrawiations"We look forward to working With you ;r41rXT1-T=- I Durante Ids proximos meses ei canal 63 de Mount Prospect va a transmitef una presentacion del Departmento de Servicios Hurrianos Este presentation, Hola Vecurros, !es puerile focus Ids servicios due ofrece el depamamelio pare auhar a los resklonfes de Mount prospect Wanted: Television Experience The Cable Television Division is looking for a college junior Or senior in Broadcast Arts to fill an internship position The internship must be taken for school credit and offers a $50 a month transpMation stipend A public relations internship is also available during the summer morims for a college student working towards a degree In Journalism. It also offers a $50 a month transportation stipend Call the Division a! 392-6000 extension 267 to, further information Cablenet Service & Repair Cable Administrator's Office Customer service Repair 50 S. Emerson St. 299-9240 8 AM -5 PM Monday -Friday 299-9250 8 AM -8 PM Monday -Friday Mt. Prospect, IL 6 AM -2 PM Saturday 8 AM -5 PM Saturday 60066 392-6000 January 1989 Program Guide TIME MONDAY TUESDAY 'WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 9_GC ce Na..�..w.x Baan ursry ..rti.+w a, ��mv€a 930 ic)_ac J 10:30 1030 11:00 s"; ea+ea� • f ow rn.., _.. 1130 ..:3G It wrxxe se NOON u..+ae. aaao u...y. ea.•c .....w aa.,a u....e. eaae nw..u. ew,a ,.+..e.ersaua .. 1:30 si 1:30RW 2:00 .. . Ta..a. AM—Trw ` 2:30 2:3a 3:00 i .er„ a.. 3:30 Pndiaa.ra9 iW sKa, 400 a can.. 330 Soo 5:00 5:30 &GO 9:30 V e.�wev 7:00s..w 30 ea.a 9:00 i a 8:30 900 Februag 1989 Program Guide TIME MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 1030 ..:3G It wrxxe se a. �ssv... NOON u.:..�e.,.� +w.+e. eosb sn...Q, sa.,a s+.eaaa aeoaa .a,..p. aoaa a•.,.w a.aa 1:30RW 2:00 .a��,...,, 2:3a 3:00 3:30 ywa..,a.. f5..a 9ctM« 4 0 4:30 5:00 &GO 630 7:00 i a 730 9:00 8:30 9:00 !� Cable Views October through December 1988 Program Schedule Roll Cali And The Winner IS ... hat> ^.a no;t25i SW—h !o,—% ROLL CAiL! -aped at the The Gable T ie-v:s16n Di.iSian. t>drs P & #moi.. Bu=_ata Gai':,.. Mo_' PrCs—, sa hea Canter (i:ckela are ava!iable—FREE;. This and T 1n L nks spon-shre3 a i go -West to, C entre 63 - - pr �rarn ae-s :mo he ihou9Ris behintl and the reactions to -us1 ?lace ..Per. Gari Raaiapk. rsca:vea »•3G ana a aght ar: ,he '. s 6y Boare memGeis P enl sh' havE aiSC: o.. ihE !OWr? s ena aan,^'i TYirtl P'aCe •.�^...^,ef ,ties Tara3a M3ik0++a4!. :hes mng a1 rat or be, h�nafs. C u, tees represent - wan 325 a^a a se sniff mur!ity eau:,,^.e rala!!anst+:p caisvEEn the b4s'inEss ,.,,mnuaiY ana the Baarc LleStloflS and Answers The Cato). r.pain - few me the -1546 chap -he are gong Schedule: Roll Call from. f2o to W m 90 days and ; , he *We to has ,mv al ;• CR 2 Jru Poreor Is req - a .2Lis . a ,. c2 - g - �ahCh =eaNc a -- E C?e ;ath5 h +e begun' a�. R p e erEaiFE. `9 r_'9v.,rn A Public nearing k5 he ChaTba, RE pats TBA ... And Nobody Came Cc!Gca 3.. 115- Tte VNi,ge—oChiP Hsalilg d, Septemder 6 il osc- 1--.—:30 RE�2:'+ 't >.of aceq ie,,.... S—;—at TO of nail ❑ap maer $ 25 R?38 2s Pant alt—o The i'• oiS est lis h asoat - d Gv P.4 ­Ncene, ;hr Sh G e soC Aah,.^. 1 ib.. 1- a' 261-11"gs 1. '.y 6av 2,% an h 3 ; 9 -t h _ana i n as xa:. V T„,fsoh, ,o P, ..+- aaa How To Call In To C®SPA Nov 33 _.. v SPAN g= sy y.. _..p -.ns a e=+t0ay •.,. 1 i' M .t i i—- Y _e Y 43Pb;, NCvC,aa - i - -0 i a pat 0 Dec -30 _.= 25 r ,r a. g up a a 'y s .� iJ y - _ PV t . It l C. - , _. I- p- 04 D 24 ". _.j !BES.., �Y6 P,NY _ 4 31 -,F ..". -_.• ...� G - the _. W—PAh - viii g' Ef Fie 0 3, Re ^a e Face... _aaea E esi— 1' _ 6aY3 o:._}h 5 ha a p ptEpa P.N.5, oaf �� - I" a :..,aee aE. '.._. ,.a - _ .. d •..2nag£r hs e t . C SPAN ^— ret ali., --is . -ea:e nor. e _..,fli -oils Closed Captioned Decoders New Cable Company? eo^.& vat; ana. as. ^.aafing 9:sa0ei.i ane ,xau:'3 vi �a 1955 anp at u ti.h1 .,ui t.e y _-98 ., u..2 ..e . 3. •e .a_ h._ - 4ka n r^s ..,.. sbW — Co... Ci ., ,o.ige -.. it cane.1 ..,, ae.s mai:. -" 533 vAORD Look for Special Hoilday Programs to this Schedule Cablene# Service & Repair Customer Service Repair 1 Catrte Administrators office - 244-8240 2934250 50 S. Emerson SL ; 3A M_5 AM -5 PM Monday-Frcay B AM -6 PM Monday -Frady ML Prospect, IL 342-6000 60056 8 AM -2 P".# S53iU'r4aY a AM -5 PM Sa#€, c',ay October 1988 Program Guide T oc Z �a 530 700=,57, 11AP10 >4 •, CHICAGO SUaURI AN TIMES NEWSPAPERS: D.. Ploi- Ti—, Ratamont Toros, P4nk Rid" Timor Horold, Nil- m Ti, W—ld, a -at 1i a,i ( � . t a t Edl -Norwood Tim # Reviw, Edpbmk Tim- Rw i�w Mt. P� qwd Time, ilk Gm. Tim. JAN. 13,19N ha. 17 Am # By Anne Marie Ligas It's a place where off-the-wall humor, impersonations and irrever- ence are the order of the day. R's also a place where a group of young television enthusiasts work tong hours and put forth their best serious efforts. Where can one find such a diverse display of talent? Just tune into Elk Grove Village's Cable Channel Six. "I get to come here and be a hma- tic," said station manager Alex e, whose recent on -air antics dressung as Dracula and Santa Claus. Channel Six produces a variety of original shows, like Ralph the Robot, Koffee Klatch, Game of the Week, and the wirest adifitionsofIrma'sKitchen and Elk Grove This Week. Old movies, or "classics" as the station manager tikes to call them, ate also a dank, George is currently talking with Continental Gable about the pos- sibility ate to neighboring communities of Ro ling Meadows, Roffman Estates, Palatine and Buf- falo Grove, in addition the the 6,9011 Elk Grove homes that already receive the signal The mood at Channel Six is laid back. "We laugh a lot here," George sand. But it's obvious that the job does get done. The station is on the air for about fig Fours each week, and the work is done entirely by one intern, one part-time and four zany full-time employees. Take, for example, sports producer Nick Buscemi, who guest -hosted a recent episode of Koffee Klatch. He sat under hot studio lights for the half- hour show, wearing a parka and gloves, superimposed on a back- ground the snow storm raging out- . side. His callers answered difficult r%ns like. "Row many days does uary have during leap year?" and the first caller even got it wrong. But then again, the average age of the viewers who phoned in was eleven. The reason that many of the shows cater to kids is that the staff members are jag kulsthemselves, Most ofthem aro younger than 30, and for some, this is their first foray into professional television. Well, maybe "profes- sional" isn't quite right. But Channel Six has come a tong way since it landed on the air"three or four" years ago. When the station first originated, noon really knows for rare, Not even its founder, Bill Kelly, the former station manager who recently moved to California to seek fame, or at least fortune, as a scriptwriter. Kelly began the station, which is run by the Elk Grove Park District, with a bor- rowed camera and a playback deck, in what he termed "a modest log studio." It is now housed in an ample studio at one end of the park's Leisure Fit- ness Centre, 999 Leicester, complete with all sorts of highly technical equipment. The ever -popular Ralph the Robot, a children's show featuring Elk Grove kids, was Kelly's brainchild. A true Renaissance man, he built the remote- controlled robot, wrote the scripts, Capakilg the spkit of Cable Channel Six is sports producer Nick Busarmi, who hosted this recent eptoode of Kof oNotch ' aparka andglomin torlorof the i performed Ralph's voice, wrote the t dories, local sports, police and com- shows's original opening music and munity calender are covered in each even sang the lyrics. Not to be outdone, Alex George has { They alsocoveredelection issumfor his own baby in the works, a "fight- lad November's referendum, and are hearted fantasy mini-series" called currently running a forum on AIDS Space Corp. It will feature local talent several times a mouth. and high-tech special effects. Contrary to the obvious first impres- But not everything that the station sions, there is a method to the mad - produces is aimed at children. In their ness at Channel Six. As Buscemi said newest venture, Elk Grove This Week, during his stint on Koffee Klatch, host Brian Wingert spotlights events the viewing audience can have a good in and around the village. Three news time." snowstorm ragkg outside. looking on (at *it) is the stations popular asatlon, Ralph @w Robot. "That's what we do bere at til Su, we put out good programming so The vlerg nudieuce aren't the only o win give t an pro grafi ming. The Elk Grove Park Dis- trict keeps close tabs on then which the station manager says is "no "We have a sense of what they want," George said. But the reins of control are loose, and as a result, imaginations flourish. Kelly and George summed it up best with their tongue-in-cheek tion. "We can do whatever the bell we w „ rally sea "Within reason," tbeywere quick to add in unison. Kelly thought about it for a moment, "But; we can't overthrow local gov- ernment. We can't stalk and kill vil- lage officials," "Well," George chastised him, laughing, "every job has its limitations." Mid ti-toWn, Elk Gr6�eiwba�M­J,�, m, cable networkset's Oct., 1 gtart-.."' LY,YDA;VEJ�M�C rriv v Each O the tcon that interest wruer ade Grove Village ±6 200 W use locally- Wild this up to be al coanm umikq usr» channel ... Lt's going to have a real Members of a regional cable Bele• nndded programming for ane yeaer the pica, the will be . local,flavor, and well nuke sure ev vision group that includes Elk Grove aired for 42 hours per week over has a part in it,,, Petri said. village and three other towns are these Rowan' ° Chau) . The equipment area il ,tic= tting Oct. i as the start-up date for ,z which now mainly "air a y sistanm that is needed to get"tbe' rmulti•town cable aetwork strem of written notices — known project off the ground is bei ng pro- The network wiil use Elk Grove as which w by �, coninninity-orient- for the rather thanjust $lnContinental In a � 'ark iarstrict television studios as its' "`lt'e want to Channel 6 used da` pro mini will be produced for character generation, tion. o one � ..ash four Lw d shown there cable Channel 6 to watches tib said Elly Grove torvepN ,fie ted � ubscribers in Buffalo Grove, Eck Village Trustee Jamew,P.,.cods,to be as 4e $100 000 � firded ove Village, Roffman Estates and is the s cable * a Pard ala cling Meadows. P Is unde resentekive � have , apear4 thaw t Oq,60d W about joining the lira rp "`tFo'rs , start Eck Grave Cable Channel 6. i 2 Plwrpl* /Section 1 CLOSEUP 1 ' Nick Buscemi has seen the rap. id growth of Elk Grove's Channel 6 right before his eyes. When former station manager Bill Kelly started the municipal television station four years ago, it was a two -camera operation. Now Channel 6 uses seven camer- as and has a remote van capable of shooting a three -camera pro- duction. "When I started I% years ago, we did mostly local program- ming," Buscemi said. "Since then we've done specials on the Cubs in Arizona, the Sox in Florida and the Bears in Platteville. We're also doing a special on Wake Is- land in Hawaii." Channel 6 will expand even fur- ther next fall when it becomes a community network. Beginning Oct. l (tentatively) the Park Dis- trict -owned station also will serve Buffalo Grove, Hoffman Estates, Rolling Meadows and Palatine. The 29 -year-old Oak Lawn resi- dent obtained his job as sports producer without applying for it. Buscemi was a part-time produc- tion assistant at Channel s when he applied at Cablenet in Mount Prospect. Kelly obtained the ap- T • A I Nick Buscemi plication from Cablenet boss Jim Mitchell and asked Buscemi to come in for an interview. "I was surprised by the studio and thought it was a great oppor- tunity," he said. '"They wanted me as a sports producer, and that's a dream job for me." Buscemi said the key to the sta- tion's success is the teamwork in- volving himself, cable coordina- tor Alex George, and production assistants Brian Wingert and Bri- gid Donohue. "We constantly bounce ideas off each other, and without them it wouldn't be possible. The reward is what we see on Channel 6." Another factor in Channel 6's growth is the presence of park district director and station man- ager Jack Claes. "As long as he is in charge, the sky is the limit for Channel 6," Buscemi said. — Dino Macro I I OPOLLigilL -=-;— Cross Point'6112'SEG i CEL DW o Chyr6h K-Xjz' f45 lbrzfe W CoIor �nspn Cameras w f2-Chainef Raimsa Mixet- 9,Fastex AIR o !,onv. Unmr Affrnbo & Digital INsr * \vbice Owr&x*�o K"A4 Dmjjta� Aaidk,) Edio".) 0 CDA&Sic L.oraiy System Ope.zatni AILSO AVAL4AE. Aefiat Image Wd Projector Slide Chan (ror slides during ed"t- as vvelf asRemote' Production and, Tape, Dupfr- cation L Vill 3 Cross Point 6112 SEG * CEL DVE * Chyron RGU-2 (45 fonts) * (2) Color Insert Cameras e 12 -Channel Ramsa Mixer * Fostex ATR * Sony Linear Turntable & Digital Disc * Voice Over Booth e PCM Digital Audio Editing • CID Music Library * Systerr Operator ALSO AVAILABLE: Aerial Image Multi Projector Slide Chain (for incorporating slides during editing) as well as Remote Production and Tape Dupli- cation Sermces AddMIN& VPA 312/699-00081 Teleproductions 01 ARE OFFICE CM4TER o 3158 RIVER ROAD 0 DES "NES, ILLINOIS im..& THE SKY'S THE LIMIT At the EXPENDABLE SUPPLY STORE we now carry a com- plete line of light meters, filters, carriers, accessories, lighting and grip equipment. We've ex- panded but you'll still find the same great service and expen- dables. Visit us in Hollywood or at our new Sun Valley store. At ESS we place no limits On your needs OF (6111) 767-6066 (213) 465-3191 (213) e752409 Circles$ On Reader Service Card 126 MILLIMETER/FEBRUARY 1988 INSIDELECIBURIVETT been able to take away," says Jeff Millman, the creative director who guides Morris through life. Although Nine Lives is the number -one brand (Burnett handles 54 brands that are number one or two in their categories), "The cat -food business is very competitive now because it's so lucrative," Millman says. In 1987, he launched a 'Morris for President" campaign, which generated tremendous publicity, to adjust the perception of Morris in the marketplace, Morris has been cared for by his "Mom' for 18 years, but this domesticity was an alienating assumption to modern women. And his finicky nature could also be perceived as arrogance, "Morris is running for President as someone who's indignant about cats being served all this other cat food,' says Millman. The tongue-in-cheek campaign "restaged Morris without changing him,' ne of Leo's most closely held philosophies was, advertising must capture the 'inherent drama' of a product, 'what the manufacturer had in mind when he conceived the product,' he wrote. "The inherent drama of McDonald's is that everybody M who lost IrWome and, ner goodwill When fhey°Z (Shut'd6wo for a corn eiC McDonald's real: 1thas k jo� ` ed down instead of a 0 e donstair u om,,RV is W66nald's pays for iti, ton; previous y it arSeili'owners fbir a dlw"f­'s4`;,��? .. ... ..... ? . I ­. agency feel a u :cess of the "Mac Tbnighe.,,' i9rl,bYDJMC,one of laid'S.tuany local agerlcii;;l ;rear idem says Koslow. Su aPalsubreaks'a lot of rules notil toznake� ;of food,' he says. (Mac ,t uses I plastic harnbureers: IIx G" mac tonigh#well out of the. A realm c what McDonald's would -a Hing , �, "! I :� I , ly-pp efor national r fu t for ie ierCWS.'TheProductio& 'says creative director' 7 in the City of industry,Berman, 'I think we something, and I think east of Los Angeles, is used they learned something., — &S. Village of N~juntProspect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Director Public Works FROM: Deputy Director Public Works DATE: November 29, 1988 SUBJECT: Computerized Mapping System The 1988/89 budget includes funds for a computerized mapping system. This a,ot=m was to include a baso mop and sewer map which were needed to satisfy our requirements under the M.S.D. sewer rehab ICAP agreement. Over the past six months, I have researched a number of mapping systems. Most of these systems were mapping -only systems that were owned and operated by the various consulting firma. These - firms would create the base map and one additional layer map (sanitary sewers) from existing mops and field data that we would supply them. They would then compile the information and produce a set of maps for our use. Any future layers; i.e., water system, tree inventory' sign inventory, storm sewer system, would be at an additional coat' Also, any updated location data would have to be inserted into their system and, again, at an addition- al coat, The coot of these systems ranged from $40,000 to $50,000 and, again, were strictly mapping systems. A new concept in computerized mopping systems is geographic information systems (GlS). GIS is an automated mapping and facilities management system that produces a graphic image based on the indicated search of the data buae. The system can, for instance, generate a map indicating the locations of all the fire hydrants in a particular service district. This system is not simply e mapping tool. It is u geographic information syotrm. It cu"ld also provide txo dote or the lest check for each hydrant, type of hydrant, size or water main that serves it, and any pertinent information contained in the data base. Because this type of system is a relational data based ayat,m, various types of maps could be created from telephone numbers, names, addresses, zoning statuses, or any other unique attributes available within our data bane. A GIS system could be utilized by all other Village departments. I have investigated and seen two GIS systems; one by Austin McDaniel Corporation (AmC), and the other by Bvai^eaa Records Cocvvcebvn. Both are comparable in cnnt, but it is my opinion that the Austin wcnameln system far exceeds the other. Memo to Dizectnr Public wnrxn re Computeciz Mapping System November 29, 1788 Page Two Austin McDeniels has submitted a proposal to develop e geographic data hose (base map) from the 95 (half -quarter section each) street and parcel maps we currently have. On this base map, AMC will model all our water and sewer facilities. Valves, manholes and parcels will each be assigned a unique identifying attribute which will allow additional data to be associated with the labeled items. All GIS software, manuals, documentation and training enabling us to do aIl future updates, as well as creation of future muualo in-house, are also included in their proposal. Austin McDani=ls provided me with o list or current users. I have consulted with some of these references and all feedback wan oxcellent. The city of Elgin is also in its final stage of purchasing o szs system and it is their staff's recommendation to go with Austin NcDaniola^ They have appropriated $400,000 over the next four years for development of a mapping system. Hardware requirements for this system is o combination of an IBM Model 80 microcomputer for the graphics and an IBM AS400 minicom- putec for the collection, manipulation and display of the - geographic -related data. The fact that this system was developed around the IBM A5400 is another plus in my evaluation of this GIS system. Under a separate memo, I have explained the benefits or e multi-user system for our Public Works administration computer. This adds to the further utilization or the IBM A6400 by driving this system and making it available to all other Village depart- ments via a modem and the existing IBM System 36 at the Village *all, IBM xes submitted a quote for the Model 80 configuration, including hardware and associated operating ayotmmo. Total coat is $10,57B. The coat of the A5400 is addressed in the Public Works administration computer system memo, It is my recommendation that we purchase the geographicinforma- tion system from Austin ncDaniels C *01,'769tion for ����� and the hardware from IBM at a cost of 00, Funds for this proposed purchase are provided for in the current 1988/89 bvduet, A;-, Z a= � _', - Glen R. Andler GRA/td attachments -USTIN MCDANIEL _ORPORATION ENGINEERING SERVICES AND SOFTWARE 500 N. MORAIN SUITE 1250 KENNEWICK, WA 99336 509-783-6940 1139 -88 -AMC October 17, 1988 Village of Mt. Prospect Public Works Center 11 S. Pine Street Mt. Prospect, IL 60056 Attention: Mr. Glen Andler Dear Sir: Please accept this letter as Austin McDaniel Corporation's offer to provide software, consulting, and related services in support of Mt. Prospect's purchase of software license and implementation of AMC's Advanced Geographic Information System (AGIS). Software Description: The Advanced Geographic Information System (ALIS) is a software system providing for the collection, manipulation, and display of geographically related data utilizing relational database capabilities and interactive data driven graphics. The software is operable in stand-alone workstation, workstation network, and mainframe -to -workstation computing environments. Screen interfaces (applications) are completely user definable. Deliverables: 1) AGIS software, manuals and documentation 2) Two days on-site instruction Basemap Preparation/Facilities Modeling: AMC will develop the Mt. Prospect geographic database (basemap) from the approximately 95 (half -quarter section each) street and parcel maps (95 water maps and 95 sewer maps) to be provided by Mt. Prospect. On this basemap, AMC will model, via proprietary ALIS software, the water and sewer facilities for the Village. Valves, manholes and parcels will each be assigned a unique identifying attribute which will allow additional data to be associated with the labeled items. AMC will provide Mt. Prospect a sample basemap product for approval within two weeks of project start. Deliverables: 1) 95 Fitted AutoCAD (Release 10) files in both electronic media (floppy disc) and hard copy formats. 2) Preloaded AGIS database 1139 -88 -AMC October 17, 1988 Page 2 COST Software - AGIS single workstation license $ 8,000.00 Basemap Preparation TOTAL (due upon project completion) $40,500.00 Estimated Time of Delivery: 90 days Respectfully submitted, C Boyd Fricke President BAF: pd Enclosures cc: MP File File ENGINEERING SERVICES AND SOFTWARE 500 N. MORAIN SUITE 1250 KENNEWICK, WA 99336 509-783-6940 1145 -88 -AMC October 21, 1988 Village of Mt. Prospect Public Works Center 11 S. Pine Street Mt. Prospect, IL 60056 Attention: Mr. Glen Andler Dear Sir: Please accept this letter as Austin McDaniel Corporation's offer to sell the following recommended configuration: QUOTATION 1) AUTOCAD Release 10 Software $2,950.00 2) GTCO Model 1724L (C Size) Digitizer w/16 Button Cursor, .001" Resolution 2,269.00 $5,219.00 Less Package Discount 950.00 TOTAL $4,269.00 Option A: GTCO Model 2436L (D Size) add $800.00 Option B: Summagraphics 12 x 18" (B size) w/ 4 Button Cursor deduct $600.00 Respectfully submitted, Boyd A. icke President BAF: pd cc: MP File File 1139 -88 -AMC October 17, 1988 Page 3 GENERAL DESCRIPTION Austin McDaniel Corporation's software solution is known as the Advanced Geographic Information System and is referred to hereinafter as AGIS. AGIS incorporates large scale database management techniques with state-of- the-art graphics display techniques, all occurring in a minicomputer (server)/workstation network or stand alone microcomputer environment. The software has no inherent database size limitation. AGIS allows the assimilation of information from three categories: 1) Existing Computerized Text Data - typically resident on user administrative computer system 2) Existing Bulk Data Sources - Census DIME and US Geological Survey Digital Line Graph and Digital Elevation Models, where available, 3) Non Digital Data - City Engineering Drawings, Quarter Section Maps Parcel and Subdivision Maps (digitized via proprietary procedure utilizing AUTOCAD or similar packages). AGIS is a geographic system in which every attribute is associated with a location. Parcel, water and power, and quarter section maps which contain additional, detailed information are the most desirable source. These "maps" are digitized utilizing micro CAD software such as AUTOCAD and the AGIS mapping subset in such a manner that the source maps and drawings are not merely reproduced. Instead the intelligence contained on the maps is extracted and associated yielding a new map which is not only a high quality image but also a data source for assimilation into AGIS. DIME files and any other existing computerized data are similarly handled. Once these information sources are processed and combined, AGIS allows database interrogation and display via data driven graphics. Any attribute can be located from geography; any geography can be located via attribute. Example - Draw local street and property network centered on a telephone number, name, address, or other unique attribute available within the user database. AGIS includes the capabilities to display a street network or any CAD created basemap. This street network data may be derived from sources such as a Census DIME File, from User originated Geographic Data, or from a combination. Such data can be queried, updated and can act as a framework for the assignment of additional, (nongeographic) attributes. AGIS includes the ability to perform interactive attribute matching and overlay analysis for all existing data files via geography or other common criteria. AGIS includes the abilities to generate reports or displays locating attributes located within a given distance from any other attribute. 1139 -88 -AMC October 17, 1988 Page 4 AGIS includes the abilities to perform polygon searches. AGIS includes on-line edit capabilities. AGIS includes the ability to create database file listings. AGIS has no inherent limitations to the number of "layers" or database size which can be developed. The AGIS system is fully operational in an IBM PC AT compatible environment. AMC recommends 80386 workstations for AGIS users as the hardware configuration providing the best price/performance ratio and allowing low cost, incremental addition of additional workstations/terminals. Larger installations may utilize a network and server. AGIS is a true relational database product which utilizes ORACLE as the database module or kernel. Because graphics functions are accomplished by the "distributed" workstations, AGIS can be installed on a wide variety of servers or on a stand-alone workstation. Austin McDaniel Corporation is initiating development of an AGIS version to specifically exploit the unique features of IBM's new AS400 family of computers, thereby providing unprecedented ease of implementation and economy for existing System 36/38 customers desiring Geographic Information System capabilities. 1139 -88 -AMC October 17, 1988 Page 6 COMPANY INFORMATION Austin McDaniel Corporation is a publicly traded corporation with its principal place of business located at 500 N. Morain, Suite 1250, Kennewick, WA 99336. Austin McDaniel Corporation has been providing high performance software solutions since 1981 to municipal, utility and architect/engineering customers in the United States and Europe. Hardware and software contracts have varied in value from $5,000 to $500,000 per transaction. A partial list of clients and end users follows: Control Data Corporation Consumer Power Company Florida Power Company Yankee Atomic Power Houston Light and Power Duke Power Carolina Power & Light Westinghouse Electric Corporation National Marine Fisheries service Northeast Utilities Service Company United Engineers and Constructors Stone and Webster Engineering Corp. Public Service Electric and Gas Arkansas Power & Light Johnson Controls Iowa Electric Power Company City of Kennewick Portland General Electric Corp. Umatilla Electric Coop. Assoc. Benton County Public Utility District County of Benton, Washington Washington Public Power Supply System (contacts are available upon request) Austin McDaniel Corporation software involves extensive use of graphics, memory expansions and communication to peripherals, micro and mainframe computers. Austin McDaniel Corporation has utilized and furnished hardware by a variety of manufacturers and is uniquely qualified in all facets of hardware/software integration. Village of Mount Prospect - Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, Finance Director DATE: January 5, 1989 SUBJECT: Purchase of Word Processing Equipment and Personal Computers The English Computer Study that was completed in 1986 identified Village computer and word processing needs and recommended e three -phased approach to responding to t»uan needs. The first phase included the replacement of the Village's {BM System 34 computer with an IBM System 36 computer, along with related ourtwarn. The second and third phases included the acquisition of personal computers in most departments and the replacement of the ten Exxon word processors then in use. There have been some changes in the needs which were identified and also there have been technological changes, but basically the phased approach outlined in the English Study is still appropriate for the village. The first phase was completed in the summer and fell or 1987 and portions of the aeroou and third phonua were addressed in January 1988. Various departmental needs have been reevaluated and the authorization to proceed with the remaining additional purchases is being requested at this time. With funds that are remaining from the 1987 bond issue and amounts that were included in the 1988/89 budget, the following items are being requested: Village Manager's Office Village Clerk's Offic Finance Department Planning a Zoning Fire Department Public Works Department - 1 Word procmmouc Replacement - 1 word Processor Replacement - l word Processor Replacement - 1 Personal Computer/Word Processor - 1 Personal Computer - New Computer System to replace J word pcoceennco The first three items are to replace existing Exxon wqzu Processors that were purchased in 1984. Exxon no longer manufacturers word processors and as aresult, maintenance on the machines is a continuing problem. The English Study recommen- ded that the Exxon Word Processors be replaced with personal computers (PC's) because u PC performs all the functions of a word processor at about half the cost. These machines will be replaced with IBM ps/z mouo1 »o pc'e with laser printers. 4 laser printer provides the high-quality printing capabilities which are needed for the correspondence and reports that come from these offices. John Fulton Dixon Page c Purchase of Word Processing Equipment and Personal Computers The PC in Planning and Zoning is also being requested to replace an Exxon Word Processor. The requested computer is an IBM P5/2 Model 8O which will be capable of xuru processing and of using the Engineering graphics package and the computer- ized mapping system proposed for Public wvrke, The pc for the Fire Department is specialized equipment that will be used for software that has been developed in response to the Emergency Planning and Community Right -to -Know Act of 1986 (SARA Title III). The Act provides that local governments must have emergency plans in-place to respond to hazardous conditions from chemicals and toxic materials within their jurisdiction. The software was developed to allow the Fire Department to pre-program their response to each facility which has known chemicals or toxic materials. The computer program will actually produce a blueprint or the structure containing the toxic materials, identify the locations where they are stored, print the potential hazards that can develop~ and the planned response. The software was developed to use on an Apple lIx computer. An Apple IIx can interface with an IBM computer, and it is my understanding that the savings from implementing the software on the Apple zzx warrants the exception to purchasing only IBM hardware. - The Public Works Department had anticipated replacing three °vcu procoonncn in the current year and eventually replacing 1 DEC pc and 2 zan PC's. Glen xnuler has reviewed the advantages and disadvantages of stand-alone word processors, a network of PC's (local area network or LAN) and a multi-user minicomputer system. In conjunction with this review. Glen also considered the requirements of the computerized mapping ovatvm that was included in the current year's budget. Some of Glen's findings are: 1) Independent word pcoconeura do not allow secretarial personnel and other administrative personnel access to common files or communica- tion capability with the Village's computer; 2) LAN's are difficult to implement and can be expensive oaoou upon the number of terminals; 3) a minicomputer has greater communication capabilities and is necessary to implement the computerized mapping system. (8 copy of Glen's memo is attached.) The minicomputer a/otom is the best long-range computer equipment for the Public Works Department. The minicomputer system proposed for Public Works is IBM's A5/400 system which represents the latest technology available. The system can communicate with the Village's IBM System 36, it is expandable, and it will operate the computerized mapping system. Based upon State of Illinois joint -purchasing prices, the total cost of the first five items listed on the previous page is estimated to be $32,500 and the last item is estimated at $42,000, Funds are available from the portion or the 1987 bond issue which was designated for computer equipment and from the 1988/89 budget. It is our intention to solicit proposals from each or the manufacturers and all or the computer omceo in this area. It is my recommendation that we request the Village Board to waive the bidding pcuc°dvrnv and authorize the Village Manager to purchase the above equipment at State contract prices or the lowest proposals that can be obtained. Village of `~Mount Prospect - Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Director of Public Works FROM; Deputy Director of Public Works DATE: November 29, 1988 5U83; Public Works Computer System Over the past am months I have been evaluating the Department's current personal computer hardware, software applications and word processing equipment. Below is a listing of Jvot some of the major deficiencies inherent with our current eyaccme: ` Word prucaonoco Exxon outdated - manufacturer out of business Constant repairs Independent disk piling system by user Purchase Order Tracking System Files getvu large � l r o for current hardware Duplication of existing Village system Duplicated data entry Complaint Tracking System Files far exceed current hardware capabilities No ability to eoceom entire historical data buac Inability to check on current status of complaints Personal Computer Hardware Too small for current uooe and projected future uses In order to eliminate these deficiencies and also have the long range flexibility to expand our administrative information system, I looked at two possible configurations. One being o local area network (LAN) of microcomputers and the other a multi-user minicomputer system. Also per the direction of the Village Board to standardize on IBM, I only consulted IBM for pricing quoton. The administrative office of the department is currently staffed by three full time secretaries and one part-time. l therefore based our immediate hardware needs on three workstations for the secretaries and one workstation at the main (server) computer. l also looked at the possible projected future growth of six additional workstations. When we consider the total cost of o LAN with ten workstations it is approximately the same as the cost of a multi-user mini -computer system. LAN systems are relatively now and are still under development, whereas the multi-user system has been in place for a long period of time and in fact far exceeds in overall size, efficiency and expandability. However most important it would be compatible with the Village's system 36. Here are just a few of the benefits of a multi -veer system or more specifically the IBM xS400, ° Centralized file systems * Ability to maintain computer historical files of complaint tracking system * Direct tie into Village purchase order tracking system via modem - use cable company INE[ linea to eliminate phone line charges * Reduction in data entry time for Finance Department of purchase urueca * Reduction in data entry time for Finance Department of time sheets. * Centralized inventory files * Use of Public Works data base and Village data base for geographic mapping system * Accessibility of geographic mapping system via the Village's system 36 for other departments use. Based on the above benefits it is my recommendation that we focus - on a multi-user system for the administrative offices of the Public Works Department. I further recommend that we proceed with the purchase of an IBM AS400 system at a cost not to exceed $42,100.00. This proposed purchase will meat both our current and future administrative needs and also accommodate the upcoming purchase or a geographic mapping system. Funds for this proposed purchase are available in the currant 1988/89 budget. Please see the IBM xS400 overview o»eatu and proposed purchase costs which are attached. GRA/eh Attachments IBM AS/400 OFFICE OVERVIEW IBM AS/400 OFFICE, LANGUAGE DICTIONARIES, QUERY, AND BUSINESS GRAPHICS UTILITY IBM's new, comprehensive, integrated office software is designed to run on all models of the IBM AS/400 system. The IBM AS/400 Office is designed to be used by a wide range of customers; small to large organizations, and novice to expert end users. IBM AS/400 Office provides you with the ability to create and revise documents and notes. Graphs and images can be included in your documents when they are printed. A powerful spell check and hyphenation capability are available. A document can be written to a chosen reading level, Grades 4 through 16. The proofreading aid can flag any words beyond the specified grade level After a document or note is complete, it can be mailed electronically to anyone in the network by keying the user -ID address or by selecting from a predefined distribution list. If the re- cipient's address is unknown, it can be quickly located using the system directory. Calendars are provided so you can schedule daily activities, meetings, conference rooms, and equipment. The calendar may also be used to start applications at specified dates and times. An easy-to-use, menu -driven query gives even the novice user the ability to extract vital, up-to-date information from the data base to facilitate decision making and problem solving. This information also can be included easily in a document or report. Application Program Interfaces (APIs) enhance the flexibility of Office by allowing you to further integrate Office with your own line -of -business applications. IBM AS/400 Office is easy to learn and use. It is the answer to a wide range of your office requirements today and in the future. These results can be achieved by using the IBM AS/400 Office, Language Dictionaries, Query, and Business Graphics Utility Licensed Programs. Image is integrated into the office environment using a scanner and IBM Personal Computers with image software. 5728 -WPI IBM AS/400 Office 5728 -DCT IBM AS/400 Language Dictionaries 5728-QU1 IBM AS/400 Query 5728-DS1 IBM AS/400 Business Graphics Utility (BGU) The IBM AS/400 Office licensed program is a new offering designed to provide you with an easy-to-use, productive, integrated office solution. IBM AS/400 Office menus and screens utilize the dependent display System Application Architecture (SAA) user interface standards. AS/400 Office can increase productivity of end users, from the novice to the expert user SOLUTIONS The Office software provides a wide range of integrated office functions that in- clude. I • Full -function text processing with proofreading aids • Proofreading aids that provide spelling verification and correction assistance, hyphenation assistance, synonym aid, and grade level analysis • Flexible calendar management support A system directory that allows direct access when sending mail, and distrib- ution lists that can be tailored to the end user's requirements Full mail handling capability that allows Office to interchange documents with other IBM Office software and hardware. Library Services function provides the user with management of documents, PC objects, storing of various types of information and with dynamic retrieval of this information. • IBM AS/400 PC Support that tightly integrates the IBM Personal Computer with AS/400 system resources and server functions, such as data transfer, file serving, print serving, communications and office integration • Query for all end users to be able to extract and analyze data from the system data base. The results can be formatted into reports, merged with text docu- ments, directed to displays, printers, or saved in a data base file. • Business Graphics Utility (BGU) enables all end users to create, modify, store, print, and plot business graphs • Making it possible for scanned image objects that are captured by IBM Personal Computers to be stored in AS/400 folders and embedded in documents created with the AS/400 system. PRODUCTIVITY Easy-to-use operating characteristics including menu -driven, system -guided opera- tion for the novice, and menu bypass and line commands in word processing for the experienced user are provided. The main office menu can be tailored to meet your requirements. You can create your own new menus. Online and hard copy documentation are aimed at both beginning and experienced users. Index search handles natural language help requests for the novice user. Task interruption allows the end user to react to new work and to move through office tasks without having to end one task to get to another task. The PC Support Organizer menu provided with the AS/400 PC Support licensed program allows a mixture of IBM AS/400 Office and PC functions on the same PC menu. GROWTH When you upgrade your hardware, the same office software is used so there will be no unexpected end-user learning curves. As more function is required, graphics, image and query programs, can be used with the AS/400 Office licensed program. 2 An Application Programming Interface (API) is provided so you can integrate AS/400 Office with your business applications. Office Library, mail, text processing, security and directory functions are directly available to your applications through Office APIs. Planned availability August 1988. AS/400 ELECTRONIC CUSTOMER SUPPORT IBM AS/400 Electronic Customer Support is an innovative approach designed to assist you in becoming more productive. Electronic Customer Support an integrated set of functions which enhance your ability to service and support any environment, from a single system to complex systems and networks. In addition to locally available functions, AS/400 Electronic Customer Support provides access to both IBM service and marketing support systems. Because of its simplicity and ease- of-use characteristics, customers with medium or small installations, where data processing knowledge or experience may be limited, are now able to more easily configure and support their systems. The benefits are not limited to end users. Electronic Customer Support enables IBM Authorized Marketing Assistants to support systems and networks from a central site. The partnership between these organizations, IBM Authorized Agents, and IBM results in enhanced service and support to you, the IBM AS/400 customer. Electronic Customer Support functions enhance your ability to resolve problems, and maximize system availability by providing timely response to your service and support needs. HIGHLIGHTS Access to local and remote question and answer data base Access to support and planning information • Technical information exchange • Resource and configuration management • Assistance in managing hardware or software problems • Remote service support and copy screen image • Included as part of the OS/400 ACCESS TO QUESTION AND ANSWER DATA BASES The Question and Answer (Q&A) facility gives you access to information, stored as questions and answers, on either a local or remote system. This information is initially supplied by IBM with the operating system. Additional data may be sup- plied by you, or any supplier of customer support. The creator of a data base may modify it. Questions may be submitted by the user to a Q&A coordinator who may answer the question and can also add the question and its corresponding answer to the Q&A data base. The Q&A coordinator can also submit questions to a remote Q&A data base on another AS/400 or an IBM support system. Q&A includes the following features: • Initial local Q&A data base(s) provided by IBM • Multiple Q&A data bases par system Access to IBM supplied national or international data base • Users or other software suppliers can create their own question and answer data bases, local or remote, reflecting any application or industry • A Q&A data base can be accessed by multiple AS/400 systems. ACCESS TO SUPPORT AND PLANNING INFORMATION The support and planning information access facility allows an AS/400 customer to gain access to current IBM product support information. I This access to I. mink is provided via a no -chart , dial connection to the IM Information Network. Applications include a range of offerings. For example: • Announcement Letters • Education Announcements and schedules • Publications • Technical support information and IBN Technical Bulletins TECHNICAL INFORMATION EXCHANGE The technical information exchange function allows your system to transmit data files to, or receive data files from an IBM support system. RESOURCE AND CONFIGURATION MANAGEMENT The AS/400 helps you perform resource and configuration management by maintaining level and location information of the installed hardware and software. In addition, Electronic Customer Support provides functions to maintain, copy, list and display the inventory of all installed hardware. ASSISTANCE IN MANAGING HARDWARE OR SOFTWARE PROBLEMS AS/400 is designed with automated functions that allow the user to solve problems rapidly with minimum disruption of processing. This is accomplished by: • Hardware designed to detect and diagnose its own problems and report them to the system. • First failure data capture on select system problems • Concurrent problem management which enables the operator to manage system problems, while the AS/400 continues normal operations. The AS/400 operator may access concurrent problem management from easy-to-use menus or directly with commands. Concurrent problem management includes: — A problem analysis and resolution function that guides an AS/400 operator in isolating the cause of system -detected hardware, licensed internal code, and some software problems. — A problem analysis facility that helps an AS/400 operator to isolate or describe the cause of a problem observed by the operator, but not detected by the system. — A problem log that enables an AS/400 operator to track and manage each defined problem and all service actions performed on the system, — A Program Temporary Fix (PTF) manager that assists the AS/400 operator in managing software and licensed internal code changes made to the system. — System service tools that provide the experienced AS/400 person access to vertical licensed internal code (previously called microcode) service fa- cilities. REMOTE SERVICE SUPPORT AND COPY SCREEN IMAGE K Electronic Customer Support provides a connection to the IBM Service Support System following execution of the local problem determination and isolation procedures. For hardware failures that do not disable system operation, AS/400 Electronic Customer Support provides a fast path for dispatching a service representative with the replacement part(s). For software or licensed internal code problems, notification of the failure and the related symptoms are sent to the IBM Service System. A file of known problems is searched, and, if available, a corrective fix is transmitted electronically to the requesting machine. IBM software service personnel are notified if it is not a known problem. Electronic Customer Support is also used by customers or service personnel to order specific corrective or preventive PTFs, reducing the time required to resolve problems. The AS/400 also provides the capability to install, test and redistribute Program Temporary Fixes (PTFs) to another system. The PTFs can be applied remotely to the target system. For software, licensed internal code or hardware problems, the copy screen image function allows a service representative or a central support site to do remote problem determination directly on your system. Copy screen image allows any two workstations, local or remote, to display the same images. Both workstations must have been previously defined to the system. This allows the service representative to view the display as the AS/400 operator is proceeding through the steps that preceded the problem. Conversely, copy screen image allows the service represen- tative to control the job while you view the displays. INCLUDED AS PART OF OS/400 The Electronic Customer Support software is included and distributed with the Op- erating System/400 at no additional charge. Access to IBMLink functions is available for 12 months. Continued access is available with IBM branch office authorization. Electronic access to service for hardware and software is dependent on standard AS/400 maintenance agreements and warranties. PLANNED AVAILABILITY Electronic Customer Support functions will be available in two stages. Those functions with planned availability of August 1988, include: Problem management facilities • Access to service for AS/400 products • Access to IBMLink applications • Local Question and Answer support • Remote Question and Answer support • Resource and Configuration Management Those functions with planned availability of November 1988, include: • The ability to print remote files from the marketing support systems via 3270 print emulation. • Technical information exchange (send/receive files from IBM) 9 IBM AS/400 SYSTEM OVERVIEW The IBM Application System/400 (tm) is a new family of products designed to offer solutions for commercial data processing, office and communications environments as well as to provide simple, consistent programmer and end-user interfaces for businesses of all sizes. An extensive array of applications for manufacturing, distribution, construction, education, legal, and hotel management are announced for the IBM AS/400 System. In addition to the solutions available from IBM, many applications will be available from non -IBM sources providing a resource for industry specific solutions. The new system consists of a broad range of compatible processors utilizing the same operating system in all models, providing an easy nondisruptive growth path for diverse environments ranging from very small systems with 4 to 8 users to systems with over two hundred users. The Operating System/400 implements IBM's strategic architectures ensuring consistency with other IBM product families. This new system provides a wide spectrum of connectivity options to allow effective data communications among members " of the IBM AS/400(tm) System family and other IBM systems and personal computers. Multiple national languages are supported in- cluding the ability for individuals to select an available language, concurrent and independent of languages used by others. The new hardware, software, education and service offerings are specifically designed to minimize costs and maximize productivity while continuing IBM's tradition of quality and expanded function. The system is specifically designed to enhance application support and development, enabling the use of many established applications on the new IBM AS/400 System. The IBM AS/400 System is designed to enhance your investment in application sol- utions and training while providing answers for the function and growth require- ments of the currently installed IBM System/34, System/36, and System/38 systems. Most applications which are running today on these systems may be migrated easily with comprehensive, easy-to-use migration aids. Programmer productivity aids are available for those who wish to write their applications to take advantage of the new features of the IBM AS/400 System. Because the application interfaces, ter- minals, and site wiring are unchanged, the impact to end user productivity is minimized. The IBM AS/400 System is the foundation of a new family of products that incorpo- rates one of the most advanced operating system in the industry. IBM AS/400 SYSTEM MODELS The IBM AS/400 System consists of 6 models which use a common operating system. Below are the memory and disk storage ranges and TYPICAL number of concurrent users for each model. TYPICAL MEMORY DASD MODEL I# USERS (MB) (GB) IBM 9404 System Unit Model B10 4-12 4-8 up to .945 IBM 9404 System Unit Model B20 8-20 4-16 up to .945 IBM 9406 System Unit Model B30 12-30 4-36 up to 6.8 IBM 9406 System Unit Model B40 24-48 8-40 up to 6.8 IBM 9406 System Unit Model B50 36-80 16-48 up to 13.6 IBM 9406 System Unit Model B60 64-150 32-96 up to 27.2 PRODUCT RANGE AND GROWTH The IBM AS/400 System provides easy to order, easy to install Total System Packages, consisting of various combinations of processors, hardware (tape, Direct Access Storage Devices (DASD), diskettes), preloaded software, supplies and publications. The packages provide for a wide range of users having different needs. Displays and printers are offered as optional pieces of the total package. In addition to Total System Packages, the IBM AS/400 System is also available as a customized system. If you need an IBM 9404 System Unit, you have choices for diskette and DASD capacity. If your requirements are met with an IBM 9406 System Unit, you may choose from 4 models. With some restrictions, you may include various combinations of tape, DASD, 1/0, and communications capability. You may choose up to 32 communications lines and I or 2 IBM Token-Ring LAN adapters. There are 3 choices for tape, including a 1/4 inch cartridge compatible with the IBM 9404 System Unit and 1/2 inch reel to reel. DASD is available using the 9332 and 9335 DASD units, including units that might be attached to your current system. ADVANCED OPERATING SYSTEM The IBM Operating System/400 is a preloaded, integrated operating system for all models of the IBM AS/400 System. The system has many features that assist in its installation and maintenance. Most system functions are menu driven for the new user, with a "fast path" capability for the more experienced user. Comprehensive help text is readily available, as are service support options, and support for a fully integrated relational data base, education, security, connectivity, and of- fice. The IBM Operating System/400 has integrated many of IBM's strategic architectures for communications and office that are the foundation for connecting IBM systems together and for sharing documents throughout the network. Although the full range of functions provided may not be needed immediately, all are available to support future growth of your business. INTEGRATED RELATIONAL DATA BASE 2 The IBM Operating System/400 enables the user to organize, associate, recover, and present data through an integrated relational data base manager. The data base management also provides the traditional file management associated with IBM's mid-range System/36. The relational structure consists of bothp hysical files and logical files. Data base definition and manipulation can be accomplished using IBM's Structured Query Language (SQL), high-level languages such as COBOL, PL/l, and RPG, the Data Definition Specifications (DDS) used on IBM's mid-range System/38, and the Interactive Data Definition Utility (IDDU) similar to IDDU on the IBM System/36. An integrated data base dictionary and recovery aids are pro- vided. This approach provides flexible, end -user -oriented access to information through various easy-to-use query products. APPLICATION SOLUTIONS A wide variety of integrated office services are provided with the IBM Operating System/400 and office products, and are supported by IBM's office systems archi- tectures. The user may create, store, search, retrieve, view, change, print, send, or delete documents. The office functions are designed to store text documents in shared folders which, in most cases, are also used to store data and programs from the IBM Personal Computer or IBM Personal System/2 (tm). The same folders are also used by the IBM AS/400 System text processing function for document storage and interchange with personal computers. The IBM Operating System/400 provides interchange capability with users of other IBM word processing programs as well as access to various printers. Using the IBM AS/400 System, office users are pro- vided with flexibility to accomplish a wide range of office tasks. For example, the user can interrupt one task and suspend it, start another to get additional information and go back to the first task and resume at the point of interruption. Application developers may take advantage of the IBM AS/400 System support which provides an application programming interface designed around the command language in the IBM Operating System/400. This would allow user -written programs to inte- grate your line of business applications with the following office -related appli- cations: • Directory Services • Distribution Services • Document Library Services Editor Services 0 Security Services Integrated into the IBM AS/400 System are licensed programs for a full -function word processor and proofreading system, 18 language dictionaries, calendar ser- vices, personal directories, mail and administration. Built into the IBM Operating System/400 is support for both graphics and image. Through easy to use menus provided with the Business Graphics Utility, graphics users can create, modify, store, display, print, and plot information generated from keyboard input or directly from a data base file. The IBM AS/400 System can be a file server, print server, or archive for image data generated by a personal computer. The images can then be inserted into a document and printed or exchanged with other IBM AS/400 Systems. IBM AS/400 PC Support provides for attachment and integration of personal computers with the IBM AS/400 System. Server functions are provided to allow data access, data transfer, sharing of storage and printers, and message handling. The Work Station Function provides display station emulation, printer emulation, and graphics support. A wide range of utilities and languages is available to enhance programmer pro- ductivity during the development and implementation of IBM AS/400 System applica- tions, as well as maintaining System/36 and System/38 applications if necessary. High Level Languages (HLL) supported are SAA RPG, SAA COBOL, BASIC, PL/I and Pascal. A set of high function, integrated utilities oriented to the programmer are available. These tools include a List Oriented Object Manager, Data File Utility, Source Entry Utility, and Screen Design Aid. CONNECTIVITY The IBM AS/400 System offers extensive connectivity and networking facilities for both private and public networks. It communicates with other systems as a host, as part of a peer-to-peer network, or as a node in an IBM System/370-controlled network. The IBM Token Ring Network is supported through an integrated adapter. The IBM AS/400 System provides full function services for both batch operations and interactive communications. As a participant with an IBM System/370 in a network, the IBM AS/400 System has many capabilities. The IBM AS/400 System can look like a 3274 to the System/370 to do interactive applications. As an RJE work station, the IBM AS/400 System can submit jobs to the System/370 and also provide remote print capabilities. In the office environment, the IBM AS/400 can interact with DISOSS (tm) or VM/PROFS (tm), sending notes and documents throughout the network. The IBM AS/400 System functions as a node in the network for object distribution from the System/370. Using Dis- tributed Data Management (DDM), the systems can share data at the record level through user written applications. SYSTEMS APPLICATION ARCHITECTURE (SAA) The IBM AS/400 System is the newest operating environment that provides the foun- dation for support of IBM's Systems Application Architecture. SAA is a collection of selected software interfaces, conventions, and protocols that will provide a consistent framework across the IBM System/370, Personal System/2 with OS/2 (tm) operating system, and IBM AS/400 System. These interfaces, conventions, and pro- tocols are designed to provide an enhanced level of consistency for user access, programming interfaces, communications support, and applications. The IBM AS/400 System provides a large number of SAA capabilities. The communi- cations capabilities built around LU6.2, SDLC, X.25, SNA/Distribution Services, Document Interchange Architecture (DIA), Low Entry Networking (LEN) protocol in- cluded in Advanced Peer to Peer Networking (APPN) and others provide a strong SAA base for communications. There are also SAA capabilities through Structured Query Language (SQL), RPG, and COBOL. ELECTRONIC CUSTOMER SUPPORT Electronic Customer Support, a function available on all IBM AS/400 Systems, offers the user a set of support solutions designed to help maintain high levels of sat- isfaction in resolving problems, answer IBM AS/400 System questions, help tailor education to meet individual needs, and maximize system availability by providing timely response to support needs. Selected functions are available locally: • Online Question & Answer facility • Configuration management Copy screen image Structured probl determination • Automated call processing for service help You may also create question and answer data bases for your own unique applications. The user accesses your application question and answer information in the same way as the one supplied by IBM. In addition, other facilities provided remotely through the electronic support service network are: • Hardware fast path, where a hardware problem is passed to the Service System and routed to the appropriate support center Automated Software Support, a software problem is passed to the Service System and routed to the appropriate support center 0 Access to a national Question & Answer data base ONLINE EDUCATION Online education provides an innovative, flexible approach for you to obtain IBM AS/400 System education. The Tutorial System Support (TSS) brings the education process on the IBM AS/400 System to your work place. TSS courseware is modular and permits progress through the material at an individual pace without significant interruption to normal work responsibilities. A set of modules covering basic IBM AS/400 System terminology, concepts, facilities and operations will be shipped and integrated into the IBM Operating System/400, Online education is part of the total education curriculum for the IBM AS/400 System. Classroom and Guided Learning Center (GLC) courses are also available. SYSTEM/3X COEXISTENCE System Coexistence The communications and networking features of the IBM AS/400 System allow inte- gration into an existing IBM System/3X telecommunications or IBM Token Ring Local Area Network. Application Coexistence Most System/36 source code is recompiled after minimal changes and will continue to run as it does on an IBM System/36, with the application logic unchanged. Most IBM System/38 application object code may be loaded onto the IBM AS/400 System and run as an IBM System/38 application. Application end-user operations are comparable to their current System/36 and System/38 operations. IBM is a registered trademark of International Business Machines Corporation. (tm) Application System/400, AS/400, Personal System/2, DISOSS, VM/PROFS and OS/2 are trademarks of International Business Machines Corporation. 5 � �. , Village of Mount Prospect � Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Michael Janonis, Assistant Village Manager FROM: Chuck Bencic, Inspection Services Director DATE: December 15, 1988 SUBJECT: SCHOENBECK RD' - DESIGN PROPOSALS Attached for your review are copies of the proposals from Triton Engineering and York Assoc. for the design of Schoenbeck Rd. from the entrance to Lexington's Development north to Camp Mc Donald Rd. Both proposals seem to include the same services except York 8 Assoc. indicate a one time field staking for curb and gutter which does not appear in the Triton proposal. Neither proposal includes construction inspections. -, CU:rm Attach. ^ cc P17e — X 0007 yo ~~ � (�>Oe fo� TCE I TRITON CONSULTING ENGINEERS, LTD. 6333 NORTH MILWAUKEE AVENUE • CHICAGO, ILLINOIS 60646 312.792-2067 November 21, 1988 Mr. John Dixon Village Manager Village of Mount Prospect 100 S. Emerson Street Mount Prospect, Illinois 60056 Attention: Mr. Charles Bencic Inspection Services Director Reference: Schoenbeck Road Contract Plans From 1400 North of Rand Road to Camp McDonald Road Gentlemen: We are pleased to submit our Proposal/Contract for profes- sional engineering services for the referenced project. The project scope will provide for coordination with all governmental agencies, development of prefinal design plans, preparation of contract plans, specifications, bid documents, and estimate of costs. The contract plans,' specifications and cost estimate will be suitable for use in negotiating with the Cook County Highway Department in securing a jurisdictional transfer of Schoenbeck Road to the Village and funding for construction. We propose to complete the outlined engineering services as described herein for a lump sum fee of $17,518. Details of the manhour estimate and fee determination is shown in Exhibit B. The anticipated completion date for this work is 90 days after notice to proceed is received from the Village. A sub -consultant cost of $1,200 has been included in this fee which can be deducted if existing soil borings are available. Mr. John Dixon gage 2 November 21, 1988 If this Proposal/Contract is satisfactory, please sign the enclosed copies and return one ropy to our office. We will proceed with the work upon receipt of the executed Proposal or verbal notice to proceed from your office. rbuok you for the opportunity to assist the Village and if you have any questions please call, Very truly yours, TRITON , LTDGeorge T. March, P.E. . Accepted: Village of Mount Prospect By: SCOPE OF ENGINEERING SERVICES 1. Project Coordination - Preliminary conference with Village staff to discuss the project including roadway design policies and standards (i.e. pavement design, sidewalk placement, drainage design, etc.). - Obtain existing -and planned utility atlases for regulated and public facilities. Conduct utility coordination meeting with appropriate agencies to identify utility conflicts and schedule for any necessary relocation. - Coordinate soils investigations with sub -consultant. Pre -final plan submittal meeting with the Village staff. - Meet with the Village subsequent to submittal of final contract documents to discuss estimate of cost, schedule and contract bidding procedures. - Obtain necessary approval from the Cook County Highway Department of the construction cost estimate to be used in the jurisdictional transfer of Schoenbeck Road to the Village. 2. Field Survey - Obtain local field survey data - Perform field survey of existing conditions including topography, cross sections, drainage and right-of-way. - Plot and ink design survey at appropriate plan scale. 3. Soils Investigation - Obtain soils investigation and report from sub -consultant - Review soils report and pavement analysis - Prepare proposed pavement structure design 4. Preparation of Preliminary Contract Plan - It is anticipated that the following sheets will be Included in the contract plans: No. of Sheets a) Title Sheet and Index of Sheets 1 b) Plan Notes/Summary of Quantities 1 C) General Plan, Alignment & Ties, 1 Existing & Proposed Typical Sections d) Drainage & Utilities/Plan & Profile 1 e) Cross Sections 2 f) Signing, Striping & Landscaping 1 g) Miscellaneous Details _-2- 9 sheets 5. Preparation of Prelimninary Documents - Prepare summary of quantities and estimate of construction cost based on current contract unit prices. - Prepare supplemental specifications and checklist of mimeographed specifications. 6. Submittal of Preliminary Contract Plans and Documents - Submit plans and specifications to the Village and the Cook County Highway Department for review and comment. 7. Final Contract Pian Approval - Based on review comments, final contract plans, specifications and documents will be prepared. - Assist the Village in the processing of the final contract documents for a project letting. EXHIBIT B Schoenbeck Roach Tmprgvement Number of word Item Manhours 1. Project Coordination and Meetings 12 2. Field Surveys 38 3. Soils Investigation and Report 5 4. Preliminary Highway Plans 270 5. Preliminary Specifications and Estimate 24 6. Final Contract Plans 24 7. Final Contract Documents 12 8. Cook County Highway Department Review 12 9. Bidding Consultation 4 TOTAL MANHCURS 401 Schoenbeck Road Imgrg_y_&Ment fj*,Wei !! a .. • 1. Direct Labor 401 manhours @ $15.75/hr. $ 6,316 2. Overhead & Fringe Costs @ 1.20% 7,579 3. Direct Expense a) Travel 108 406 b) Reproduction and printing 298 4. Service By Others a) Soils Investigation & Report 1,200 5. Fixed Fee 2,017 Dasa; =T- TOTAL FEL $17,518 yOrC fi ASS0CIATEB Inc* CONSULTING ENGINEERS Village of mount Prospect 100 S. Emerson Street Mount Prospect, Illinois 60056 December 12, 1988 (303)455-3467 Attn: Chuck Bencic Re: Proposal for Consulting Services for Schoenbeck Road from Persimmon to Camp McDonald Road Dear Chuck: We appreciate the opportunity to submit this proposal in response to your recent request. We understand that the scope of the work will'include the reconstruction of Schoenbeck Road from Persimmon Lane northerly to Camp McDonald Road. We believe York & Associates is your only choice for providing the services you .need for this project. 1. Our staff is extremely familiar with the Village of Mount Prospect's procedures for this type of project because we have prepared all engineering plans for Old Orchard, the adjacent development. Also, we have prepared the plans for Schoenbeck Road from Persimmon Lane southerly to Rand Road -* The same individuals will be working on your project to maintain design continuity. 2. , With our experience in projects of this nature, we are sensitive to the early analysis of the transitions to the existing improvements and we pride ourselves in anticipating problems RELor to the actual construction rather than reacting to them !ft �in construction. 3. Our state-of-the-art computer hardware and software assists in maximizing effectiveness while minimizing errors. All existing survey data obtained by our surveyors will be input into our computer system for use by our road design software. To the Village, this means a benefit in design continuity, plan accuracy and less chance of data duplication errors. 4. Company flexibility allows us to begin your project immediately and meet your scheduling needs. we anticipate the construction of this section of Schoenbeck Road to be constructed concurrently with the section south of Persimmon Lane. 1827 FEDERAL BLVD. DENVER, CO. i Mr. Chuck Bencic Page Two December 12, 1988 5. Since we have recently prepared the project's specifications for Old Orchard, your review time on this item will be greatly reduced. However, we will work with you to improve and clarify applicable specifications. Thank you for considering York & Associates to provide consulting services to the Village of Mount Prospect. We look forward to continuing our working relationship with you and if you should have any questions during your review of this proposal, please do not hesitate to call. Sincerely, Timoth 0. Loose Civil Project Manager enols: TOL/cy villmtp.dec wOI+C fi AS80CIATEB IAC. York & Associates For Schoenbeck Road The Village of Mount Prospect, Illinois December 12, 1988 SCOPE OF WORK FEE A. Design surveys - conduct field surveys necessary to define topography and locations of existing trees, pavement, and visible utilities .... — $1,200.00 B. Soils Investigation - obtain borings to determine existing soils conditions. Make recommendations for pavement thickness. This item may be elimi- nated if the Village is confident in using the pavement thicknessdesignfor Schoenbeck south of Persimmon Lane .................................. 800.00* C. Design Drawings - Cover Sheet - Roadway Section and Details - Plan and Profile Sheets - Notes and General Information - Construction limits for determining easement requirements (easements not anticipated) Cross sections @ 1001 intervals and @ other critical locations Drainage calculations, maintain continuity with Old Orchard design intent Storm sewer plan & profile Erosion control plan ............................ 2,760.00 D. Coordination with Village of mount Prospect, Cook County, and Utility Companies ................ 540.00 E. Engineer's Cost Estimate .......................... 360.00 F. Contract Documents - Assemble, bid form, general conditions, special conditions and documents re- quired for bidding. This item may be eliminated if work is negotiated with Lexington's contractor.... 980.00* W0111C 6 RS80CIRTES Inc* Schoenbeck Road Page Two of Two December 12, 1988 Villmtp.fee G. Construction staking - for curb and gutter one time to serve as grade stakes also. Includes storm sewer ....................................... 1,500.00 H. Reproduction - 10 sets of bluelines for Village & Utility Company review of submittals. Addi- tional bid sets to be paid for by the bidding - contractors ...................................... 150.00 *OPTIONAL TOTAL x8,290.00 y01+C fi ABSOCIAfEB IAC. Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JANUARY 5, 1989 SUBJECT: CENTRAL ROAD IMPROVEMENTS Attached is a memo from Chuck Bencic, Director of Inspection Services, concerning the difference in price on the Central Road improvement. The bottom line is that the cost for Central Road will increase over what was originally anticipated. The original expectation was $97,500. The worst case scenario would be $202,500. 11, is anticipated that the Village share would be somewhere around $140,000. Most of this change is because of two reasons. One is that the Northwest Municipal Conference during the timeframe in which we had approval for this project and are now ready to construct the project had changed their cost share from 70%-30% to 60%-40% for local share. They also do not include lighting in their new policy. We have requested that IDOT include the lighting in their share cost because it had been approved prior to this change. Therefore, we will modify the budget for next year to reflect the higher amount tentatively to be in the $140,000 range and hopefully not higher. JOHN FULTON DIXON JFD/rcw attachment Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM T0: John F. Dixon, Village Manager FROM: Chuck Bencic, Director of Inspection Services DATE: January 4, 1989 SUBJECT: Central Road Improvement -- Rand to Wolf Road Attached please find some cost estimates for the Central Road Improvement project based on recent information received from NWMC & IDOT. When this project was first proposed to NWI•IC (1983) the funding for FAUS Projects was based on 70% Federal Funds and 30% Municipal Funds. Just recently the funding was revised to a 60% Federal Share and 40% Municipal Share. Also NWMC will now not include street lighting costs in the Federal Share of the project. IDOT is still insisting they will only pay 15% of the cost of the project. Mr. Sewica of IDOT has asked that we direct a letter to Mr. Wehner stating our reasons for requesting IDOT to increase their share to 20%. Attached for your review and signature and the signature of the proper City of Des Plaines official, is a letter to fir. Wehner of IDOT requesting they share equally in the non Federal portion of the project, i.e. IDOT would pick up 20% of the cost of the project and the municipalities would split the other 20%. If IDOT is not willing to share the cost equally, the municipalities will have to decide at what cost they are willing to participate or when to cancel the project. CB/bv Att. CENTRAL ROAD IMPROVEMENT -- RAND ROAD TO WOLF ROAD Original Construction Cost Estimate - 1985 - $1,300,000 Federal Share IDOT Share Mt. Prospect Share Des Plaines Share 70% $910,000 15% 195,000 7.5% 97,500 7.5% 97,500 Updated Construction Cost Estimate: $1,220,000 (Not Including Lighting) 100,000 (Lighting) $1,320,000 New NWMC Funding 60% Federal, 40% Municipal & No Lighting Participation IDOT agreement was to pick up 50% of the Municipal Cost which originally would _ have been 30%, but is now 40%. Les Sewica of IDOT informed me that Ralph Wehner, District Engineer for IDOT, has set policy that IDOT will still only pay 15% maximum and IDOT will also not participate in lighting construction. Mr. Sewica will talk to Mr. Wehner to see if IDOT will change their policy and keep the 50-50 share cost, which means they will pay 20% of the construction cost and the Municipalities will pay 20%. Mr. Sewica also said it has always been IDOT's policy not to participate in lighting cost. Based on the above comments, the following is a number of possible cost projections for the Village's share of the Central Road project: 1) Federal Share - 60%, IDOT - 15%, Municipal - 25% and Municipal Share of Lighting - 100% a) Federal Share - 60% - $732,000 b) IDOT Share - 15% - 183,000 c) Des Plaines - 12.5% of Construction Cost + 50% of Lighting Cost = 202,500 d) Mt. Prospect Share - 202,500 2) Federal Share - 60%, IDOT - 20%, Municipal - 20% and Municipal Share of Lighting - 100% a) Federal Share - 60% _ $732,000 b) IDOT Share - 20% = 244,000 c) Des Plaines - 10% of Construction Cost + 50% of Lighting Cost = 172,000 d) Mt. Prospect Share = 172,000 Page Central Road Improvement -- Rand Road to Wolf Road 3) Federal Share - 60% (including lighting), IDOT - 20% (no lighting), Municipal Share - 20% of Construction + 40% of lighting a Federal Share $792,000 b IDOT Share = 244,000 c) Dns Planes Share = 142,000 d) Mt. Prospect Share 142,000 4) Eliminate IDOT Specification Type Lighting and install only Village Standard Lighting at Intersections. Estimated Lighting Cost - 6 Lights @ $5,000 = $30,000' (Municipalities Share lUU% cost of lighting). a Federal Share - 60% = $732,000 b) IDOT Shure - 20% = 244,000 c) Des Plaines - lU% + Lighting ~ 137,000 d) Mt. Prospect - lO% + Lighting 137,000 CO/bv AGENDA SAFETY COMMISSION VILLAGE HALL 100 S. EMERSON STREET MOUNT PROSPECT, ILLINOIS 7;30 P.M. JANUARY 9, 1989 THE REGULAR MEETING OF THE MOUNT PROSPECT SAFETY COMMISSION, JANUARY 9, 1989, HAS BEEN CANCELLED. MINUTES COMMITTEE OF THE WHOLE MAY 22, 19" 1. ROLL CALL The meeting was called to order at 7:35 p.m. Present at the meeting were: Mayor Gerald L Farley; Trustees Ralph Arthur, Timothy Corcoran, Leo Floros, and George Van Geem. Absent from the meeting were: Trustees Mark Busse and Theodore Wattenberg. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager John Burg, Finance Director David Jepson, Planning and Zoning Director David Clements, Police Chief Ronald Pavlock, Chamber of Commerce Executive Director Janet Hansen, William Leinheiser, Consultant at Corporate Policyholders Counsel, Inc., Dave Burr of Rich and Associates; two members of the Press and five persons in the audience. II. MINUTES The Minutes of the Committee of the Whole meeting of April 24, 1990 were accepted and filed. III. !CITIZENS TO BE HEARD There being no one present at the meeting wishing to address the Committee, the Committee moved on to the next item of business. IV. INSURANCE REPORT AND MPOSAL FOR QNGOING RISK SERVICES Village Manager Dixon said the study undertaken by Corporate Policyholders Counsel, Inc. (CPC), was undertaken to determine whether the Village's insurance and self-insurance program are adequate. Mr. William Leinheiser, of CPC, reported that the general direction of the Village's insurance and self-insurance program is the correct direction. The program is well thought out and funding is at the appropriate level. These were the major recommendations: 1. Purchase insurance to protect the Sales and Property Tax revenues from Randhurst Mall. 2. Purchase insurance for catastrophic claim in excess of the current $6 million coverage up to $20 million. 3. Establish a uniform procedure to make sure that Village contractors have adequate coverage. The Committee asked various questions of Mr. Leinheiser. One question was the cost of the Randhurst insurance. Coincidentally, the Village had just received a quote of $4,000 for $7.5 million all-risk (except flood and earthquake) insurance. This insurance would cover even a partial loss. Since the Village, does not have a professional risk manager on staff, CPC was asked to submit a proposal for ongoing risk management services. Dave Jepson said the proposal includes a one-time charge of $2,500 to develop procedures for obtaining proper certificates of insurance from Village contractors and providing input on Melas Park leases. It also included a flat monthly charge of $500 as a retainer for monitoring day-to-day insurance questions and an hourly rate of $100 to monitor claims and the Village's safety activity. Mr. Leinheiser said the $100 hourly rate would be at the Village's request on an as -needed basis for claims in excess of $10,000. Manager Dixon said CPC would keep abreast of new Ordinances and the Village's scope of services on a monthly basis to make sure the Village is adequately covered. Mayor Farley asked the staff to bring back at the next Board meeting the proposal for the $500 monthly fee and $100 hourly fee, the proposal for the $4,000 insurance at Randhurst and information on the excess coverage up to $20 million if possible. It was the consensus of the Board to go ahead immediately with the award of the contract to CPC in the amount of $2,500 to develop procedures for Village contractors and input on the Melas Park leases. V. POLICE AND FIRE PENSION FUNDS Finance Director Dave Jepson reported that the Police and Fire Pension Fund Actuarial Valuation Reports as of May 1, 1989, prepared by Miller, Mason and Dickerson, Inc., show a strong financial position in these Funds. The Police Pension is funded at 122.9% and the Fire Pension at 133.3% compared to a Statewide average of 72% and 74% respectively. Mayor Farley asked if the Village's contribution could be abated this fiscal year. Dave Jepson said the contribution could probably be reduced to the level of last year's pension levy, a reduction of about $100,000. However, he would prefer to wait until November closer to the Tax Levy to make a decision. -2- Dave Jepson also reported that the Village's IMRF (a State Fund) has been funded at 69% for the last three years even though contributions have been considerably higher than Police and Fire. By State law, the IMRF must be 100% funded by 2020, and contributions have escalated from 6% to 10.3% over the last three years. Trustee Van Geem asked if the favorable results in the Police and Fire Pension Funds are caused by any significant changes in accounting. Dave Jepson said no. Manager Dixon said prudent investment practices by the Finance Director have been helpful. VI. PARKING STUDY Planning and Zoning Director Dave Clements outlined the tasks performed by Rich and Associates in preparing the Parking Study for the Central Business District. Rich and Associates met with Bank officials, did surveys of commuter and employee parking, counted on -street parking and did three studies of turnover. Dave Buff, of Rich and Associates, said there is a deficit of 40 spaces in the Central Business District, but some areas have a surplus while others have a deficit. He then outlined the recommendations of the study. The Committee asked various questions of the consultant and staff. One concern was whether stricter enforcement is needed and whether the additional. revenue generated by tickets would cover the salary of a meter enforcement officer. Chief Pavlock said that a meter officer's salary would be covered by the additional tickets. However, Chief Pavlock would prefer a public relations approach; namely trying to educate the business community to urge their employees to cooperate. Janet Hansen, of the Chamber of Commerce, supported this approach and said members of the Chamber are willing to work with the Village. Staff made the following recommendations: 1. Continue attempting to reach an agreement to consolidate the Village Hall parking lot, the Fannie May property and Kelly Orthotics. 2. Proceed with the consolidation of the Senior Center lot, V&G lot, the vacant property and the doctor's office lot; subject to determination of cost. 3. Continue discussions with First Chicago Bank to see what arrangement can be worked out. 4. Put cash boxes on the widened area of Prospect Avenue. 5. Set up a cooperative venture with the Chamber of Commerce to help educate employees to use parking spaces on side streets or behind businesses. -3- 6. Install signage to public and private parking areas to ensure the most efficient usage of available parking. Manager Dixon strongly recommended installing the cash boxes immediately. There appeared to be a consensus by the Committee of the Whole to accept the six recommendations by staff subject to cost. Sharon Brix, a resident on Hiawatha Trail, explained the difficulty commuters face in trying to find a place to park. She urged the Village to put cash boxes on Prospect Avenue. Trustee Corcoran asked if it would help to put out a flyer showing appropriate parking areas and the recommendations of the parking study. Mrs. Brix said it would be helpful. Manager Dixon reported that 2,800 people had enjoyed the Public Works Open House last Saturday. Manager Dixon said RJN Environmental Engineers had been contacted regarding the Flooding Study. Funds may be available through IDOT for flood control. On May 29, at 6:30 p.m., there will be a Public Hearing at Harper College by the Army Corps on the balefill. Manager Dixon discussed the memo dated May 22 prepared by Planning and Zoning Director Dave Clements concerning the May 21 Downtown Strategy session and the meeting scheduled for June 4. Mayor Farley had also prepared a rr,mo on the same subject urging that the Village move forward without delay to avoid losing an interested developer who is a large landowner in the downtown area. 9I�Q] 1; 101 :1-1, is MUTT -1 There being no further business to come before the Committee of the Whole, the Committee moved on to the next item of business. Ir"I E*1U.0z1:XaJ Trustee Arthur moved and seconded by Trustee Floros, to adjourn the meeting at 9:55 p.m. Motion carried unanimously. JPB/rcw Respectfully submitted, 914", 02. JOHN P. BURG Assistant Village Manager -4- Village of ",- aunt Prospect -Mount Prospect, Illinois 4 AN INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JUNE 8, 1990 SUBJECT: PUBLIC SAFETY BUILDING The Village staff has been reviewing the construction of a new Public Safety facility at the site of the present building (Option A in the Donohue Study). The estimated cost for this option is $7,156,000. We have been exploring ways to reduce this cost. One way would be to eliminate the underground parking structure. Donohue advises that we would also save about 10% on the construction cost if other reductions are made. This could be similar to the Public Works building and would generally substitute quality of material and the movement of HVAC units to the roof instead of being placed in a room in the building. A trimmed down project would also lower the engineering fees somewhat. Finally, the expense for the furniture and temporary facilities could be financed by investment income from the Bond Issue and operating funds. The calculations below show the impact of the various deductions and a proposed use of Income Tax Surcharge Funds to reduce the Bond Issue. Donohue Option A (as Presently Designed) $7,156,000 Deductions: Furniture $320,000 Other Deductions 61.0,000 Temporary Facilities 150,000 1,00,000 6,076,000 Additions: 5% Inflation 304,000 6,380,000 Income Tax Surcharge < 1,380,000 > Bond Issue 5,000,000 Donohue Option F (at old Public Works site) $5,858,000 Deductions: Furniture $320,000 Other Deductions 490,000 810, 5,048,000 Additions: 5% Inflation 252.000 5,300,000 Income Tax Surcharge < 1,300,000> Bond Issue 4,000,000 Donohue Option A (Taking Out Parking Structure Emerson Street Option) $7,156,000 Deductions: Furniture $320,000 Parking Structure 750,000 Other Deductions 565,000 Temporary Facilities ),500 1,785, 5,371,000 Additions: 5% Inflation 269,004 5,640,000 Income Tax Surcharge < 1,640,000> Bond Issue $4,000,000 Donohue Option A (Taking out Parking Structure Maple Street Option) $7,156,000 Deductions: Furniture $320,000 Parking Structure 450,000 Other Deductions 565,000 Temporary Facilities 150,000 1A85.00-0 5,371,000 Additions: 5% Inflation X9,000 5,940,000 Income Tax Surcharge < 1,440,000> Bond Issue $4,500,000 The new facility will require off-site parking if the structure is deleted. We have explored various options. The purchase of the two properties on the comer next to the Public Safety Building would cost approximately $1 million. Since there would be engineering/construction costs and since existing businesses would be displaced, this is not considered a viable alternative. The one vacant lot and the two houses on Maple could be purchased. Construction of a parking lot and property purchase would be about $550,000. Also, there are Planning and Zoning considerations to this Option. This Option is not considered viable at the present time because the present owner of one of the houses is 90 years old and has lived at this house for about 60 years. However, this Option may become available some years down the road. The Village owns the properties at Three and Five South Emerson. The house at Five South Emerson is being rented. The house at Three South Emerson was demolished. If the Village could develop these lots in cooperation with the Bank, 57 spaces could be added. In this scenario, the Village Hall employees would be assigned to park at the Three and Five South Emerson lot and the Public Safety employees would be assigned to parking at the Village Hall. This appears to be the most cost-effective parking alternative since we would only have the cost for construction of the lot at a cost of approximately $250,000. In addition, the consolidation of the Senior Center lot, the V&G lot and the doctor's office lot would add 38 spaces in the immediate area. Discussion of potential cost savings were held with Police and Fire personnel to determine if any issues would cause concerns for the public safety staff. A memo is attached from Chief Pavlock. During further discussions, parking on Maple appeared to be acceptable since it would be close to the building and security would not be as much of a problem. If this Option is desirable, the Village should proceed with a life estate option with the owner of the property on Maple Street. It has come to our attention that the Gestetner Corporation building at 851 Feehanville Drive is currently available on sub-lease. The lease expires on March 13, 1993. The building is 34,857 square feet with 12,250 square feet of office space (35%). The broker involved in leasing the property said she was not aware that the building was for sale. However, Chief Pavlock said he had heard the asking price was $2.2 million. The building could be leased for about $5.50 per square foot, or about $192,000 a year. The purchase price of this structure with remodeling and expansion to meet the space requirements would be approximately $5.3 million. Since this is not an ideal location in terms of response time, and since this location would place a heavier burden on the already busy Golf Road station, this alternative is not recommended. Also, this would remove a substantial industrial building from our tax base. Attached is a proposal from Donohue to prepare a Schematic Design Report. I recommend awarding a contract to the architects for the Schematic Design of the Public Safety Building. This authorization should be done now so that which ever plan is accepted by the Board, we would have the Schematic for Referendum discussions. I also recommend deleting the underground parking structure and developing off-site parking. The Referendum Ordinance must be adopted no later than the August 21, 1990 Board meeting. JOHDIXON._ ., -..... JFD/rcw June 4, 1990 Village of Mount Prospect 100 South Emerson Mt. Prospect, Illinois 60056 Attn: Mr, John Fulton Dixon Village Manager ENGINEERS ARCHITECTS Re: Proposal for Professional Services SCIENTISTS Schematic Design for the Village's Public Safety Facility Donohue's Project No. 17310.001 Dear Mr. Dixon: At your request, we are submitting this proposal for additional professional services to provide a Schematic Design Report for Option A to achieve the following goals: 1. Develop the Option A conceptual design and confirm its feasibility. 2. Refine the cost estimate, based on the more finalized design. The goal will be to reduce' construction cost as much as possible. 3. Produce graphics that illustrate Option A in a manner understandable by the public. To achieve the above goals, we propose to perform the following tasks: 1. Develop schematic design plans for Option A, that incorporate space program requirements and eliminate deficiencies. Included will be four (4) meetings with appropriate Village staff. 2. Perform a preliminary codes and regulations analysis. 3. Establish major building, envelope, interior, structural, mechanical and electrical systems. 4. Establish the building's appearance. Included will be two (2) meetings with Village staff. ■ 1501 Hbodfield Rood State 200 East Schaumburg, Illinois 60173 70& 605.8800 Telefax 708605.8914 5. Based on the schematic design, perform a detailed cost estimate. 6. Produce a written report (20 copies), describing and analyzing the schematic design and estimate. Included will be two (2) meetings with Village staff. 7. Produce a site plan, floor plans, and building elevations presentation quality drawings, illustrating the schematic design. ENGINEERS ARCHITECTS 8. Produce a colored perspective rendering of the building. SCIENTISTS 9. Attend a Village Board meeting to present the schematic design. The OWNER will upgrade his survey to provide topographic and other information necessary to perform the above tasks. We propose to perform these additional professional services for an added fee of $43,550.00. This is an amendment to our original Agreement, dated August 9, 1989. Conditional on your approval of this proposal by June 18, 1990, we will meet your schedule for the November 1990 referendum. If the above proposal is satisfactory, please indicate your acceptance by signing below and returning one of the copies to US. We appreciate the opportunity to submit this proposal. Should you have any questions regarding it, please contact Fred Borich at (708) 605-8800, Ext. 143. Very truly yours, Accepted by: DONOHUE 6 ASSOCIATES, INC. Fred o Authorized Signature Vice esident FJB:dlc Title T/L/CFO Date John Dixon June 4, 1990 Page # MAYOR GERALD L FARLEY I TRUSTEES RALPH W ARTHUR MARK W BUSSE TIMOTHY J, CORCORAN LEO FLOROS GEORGE R, VAN GEEM THEODORE J, WATTENBERG VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK CAROL A FIELDS Village of Mount Prospect 100 S. Emerson Mount Prospect, Illinois 60056 Phone: 70B / 392-6000 AGENDA Fax: 70B / 392-6022 ZONING BOARD OF APPEALS Special Meeting Thursday, June 14, 1990 8:00 P. M. Senior Citizen Center 50 South Emerson Street ZRA-38-SU-9% ZBA-39-V-90, Hyntingion Ltd. Partnership, 129Q-1380 S. Elmhurst &d. (Huntingion Commons Ants) This case was continued from the May 24, 1990 Zoning Board of Appeals meeting. The applicants are requesting a Special Use amending the Planned Unit Development to allow construction of garages. The following variations are also requested: 1. Section 14.2503.8 to allow 504 parking spaces instead of 739 spaces required by Code. 2. Section 14.2503.6 to allow a 9 1/2 foot side yard instead of 10 feet as required by Code. Village Board action will be required for all requests. ZBA40-V-90, Wfter and EMft Wrona, 412South HeleLia Avenue A - A variation is requested from Section 21.601 to permit a 6 foot high fence around the perimeter of the rear yard, instead of a 5 foot height permitted by Code. The Zoning Board of Appeals is final in this case. ZBA-41-V-90. Dgnald X Notto, 2016 Hopi, Lan The applicant is requesting variations from the following sections of the Zoning Code: 1. Section 14.3016.A-1 to permit the replacement of the existing circular driveway; 2. Section 14.1102.A to allow 40% of impervious surface lot coverage in the front yard instead of the allowed maximum of 35%. Village Board action will be required for this case. Zoning Board of Appeals Agenda Page 2 ZBA42!!Vt9 Irffle fl. liala, 107 West Orchard Place The applicant is requesting the following variations: 1. A variation of Section 14.3016.A.3 to permit the existing 16.5 foot wide driveway to be replaced, rather than the 15 foot maximum allowed by Code; 2. A variation from Section 14.1102.13 to allow a 1.5 foot sideyard setback for the driveway, instead of 6.5 foot required by Code. Village Board action will be required for this case. ZBA-43-V-91 Thomasn Rosemary nw l 203 North Russel Variations are requested from the.following sections of the Zoning Code: 1. Section 14.102.13 to permit 1.63' sideyard and 1.68' rear setbacks for a new garage, rather than the 5 foot setbacks required for accessory buildings; 2. Section 14.1102.E to allow 47.5% impervious lot surface coverage instead of the maximum 45% permitted by Code. Village Board action will be required for this case. -V-", John G. Craven.West ShaBoneeTrail The applicant is requesting a variation from Section 14.1102.13 to permit a 9 foot setback in the side yard in order to construct a room addition. A 10 foot setback is required by Code. The Zoning Board of Appeals will be final in this case. Resolutions: ZBA-33-V-90, Stephen Magnus, 1120 N. Brentwood Lane ZBA-35-V-90, John A. and Jacqueline A. Frank, 517 S. Elmhurst Road ZBA-36-V-90, Erich and Vilma Blum 1006 Na-Wa-Ta In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM MINUTES COFFEE WITH COUNCIL TRUSTEES' ROOM, VILLAGE HALL 10:00 A.M. MAY 121 1990 lop; The meeting was called to order at 10:00 a.m. Present were Trustee Ralph Arthur, Village Manager John Fulton Dixon, and Police Chief Ronald Pavlock. Dennis Saviano, 905 S. Owen, 255-1292, discussed two items pertaining to his position as president of the Chamber of Commerce. He asked that the Village involve the Chamber of Commerce and the business community in the Village recycling efforts. He indicated the Chamber would like to be in on the ground floor with anything that has to do with business recycling, such as computer paper. Mr. Saviano also expressed the Chamber of Commerce's concern about the attitude of the Zoning Board toward a potential developer at a recent Zoning Board meeting. All the members of the Chamber had either observed the conduct of the Zoning Board via cable TV and/or in person, and felt that their demeanor toward a future business developer was not in the best of taste. The Chamber was not concerned as much with the Zoning Board's decision as it was with the manner in which they treated a potential Mount Prospect businessman. Frank Smith, 903 Quince, 824-1945, asked questions about the, Village insurance rating and its effect on residents' private insurance programs. His questions were answered by Trustee Arthur and the Village Manager. John Cabanski, 1000 Pendleton Place, 392-1785, questioned the Village's Policy On Picking up debris and the current landlord/ tenant policy. These matters will be referred to the appropriate Department Heads for review. An anonymous citizen stopped in the Coffee with Council meeting to express his dissatisfaction with the current cost of grass clipping bags and water heater inspection fees. He appeared to be very upset and stated that he would be attending future Board meetings in an attempt to understand the reasoning behind these charges. He would not listen to Trustee Arthur or Mr. Dixon when they tried to explain to him the rationale for the costs in question. There being no further business, the meeting adjourned at 11:34 a.m. RWP: j d