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Home My WebLink AboutCOW Agenda Packet 01/08/2008ess�sgk rdi.9, d4l... t 1-9,e j r SPECIAL MEETING VILLAGE OF MOUNT PROSPECT BOARD OF TRUSTEES STRATEGIC GOAL SETTING WORKSHOP 2008 Meeting Location: Meeting Date and Time: Mount Prospect Village Hall, Community Center Tuesday, January 8, 2008 50 South Emerson Street 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee John Korn Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Arlene Juracek Trustee Michael Zadel II. STRATEGIC GOAL SETTING FOR 2008 A. Review 2007 Goal Setting Effort (Attachments) • 2007 Timeline • S.W.O.T Analysis (2/14/06) • Goal Setting Session (12/12/06) • Long Range Financial Workshop (4/24/07) B. Review 2007 Goals (Attachments) • Actions Taken • Rate Outcomes/Progress • Reconfirm/Abandon Current Goals C. Revise S.W.O.T For 2008 • Changed Circumstances D. Set 2008 Strategic Goals (Attachments) • Define Goals • Set Objectives E. Going Forward (Attachments) Strategic Planning v. Goal Setting 2008 Cow Topics CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) -The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,8471392-6000, EXTENSION 5327, TDD #847/392-6064. a, MINUTES SPECIAL MEETING BOARD OF TRUSTEES STRATEGIC PLANNING WORKSHOP DECEMBER 12, 2006 The meeting convened at 6:32 p.m., in the Community Center of the Village Hall, 50 South Emerson, by Mayor Irvana Wilks. Trustees present included: Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael Zadel. Staff present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Finance Director Carol Widmer, Police Chief Richard Eddington, Deputy Police Chief John Dahlberg, Deputy Police Chief Michael Semkiu, Fire Chief Michael Figolah, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Community Development Director William Cooney, Deputy Community Development Director Ellen Divita, Human Services Director Nancy Morgan and Deputy Human Services Director Jan Abernethy. Village Manager Janonis provided an overview of the S.W.O.T. goals and objectives from February 14, 2006. SWOT represents Strengths, Weaknesses, Opportunities and Threats with internal and external breakdowns under each category as previously defined in February of 2006. He also wanted to point out the summary of comments that were noted during the tours of the Village and potential development or redevelopment sites. There was general discussion among the Board members and staff regarding the potential goals for 2007. Consensus of the Village Board was the following: Goal #1: Permanent CIP funding source. This funding source would be considered as part of the strategic financial planning process. Goal #2: Property maintenance effort. This goal would require a global organizational approach with numerous Departments involved in the process. • Inspectors • Code enforcement issues • Human services needs • Tear down impact on neighborhoods Goal #3: Process improvement and efficiency models. Goal #4: Non -local routes maintenance and control. Goal #5: Review of Boards and Commissions. Goal #6: Traffic control and enforcement. Goal #7: Police and Fire. Space Study response. Goal #8: Economic Development Goal #9: Emergency Preparedness The Board also recommended that Goals be defined that would have an annual conclusion within the calendar year. It was also recommended that mission -oriented items which tend to be longer term be defined with general direction and tactics to address the mission as defined as part of the Goal. Goal #10: Succession Planning. Goal #11: Technology Usage It was noted that additional meetings would take place on a regular basis to discuss strategic planning needs and goal processing. The meeting adjourned at 8:10 p.m. DS/rcc 0 MINUTES STRATEGIC PLANNING MEETING FEBRUARY 14, 2006 MOUNT PROSPECT VILLAGE HALL 50 SOUTH EMERSON STREET COMMUNITY CENTER The meeting began at 6:54 p.m. Present at the meeting were: Mayor Irvana Wilks, Trustees Timothy Corcoran, Paul Hoefert, John Korn, Richard Lohrstorfer and Michaele Skowron. Absent from the meeting was Trustee Michael Zadel. Also present were: Village Manager Michael Janonis and Assistant Village Manager David Strahl. Village Manager Janonis stated the purpose of this meeting was to try to narrow the focus of external issues which are outside the Village of Mount Prospect's control and internal issues which are Village of Mount Prospect's control. The elected officials rated the importance of the external and internal issues focusing on priorities. The next Strategic Planning meeting will narrow down the priorities and discussion will ensue so that direction can be provided to staff. The meeting adjourned at 8:45 p.m. DS/rcc Strategic Plannin_g Session February 14, 2006 STRENGTHS External • Proximity to O'Hare • Population Diversity • Strong Property Values • Proximity to Chicago • Good Relations with State Representatives/Senators Good Relations with Sister Taxing Bodies Good Economy Two Commuter Lines Reinventing Housing Stock - Teardowns VOMP Central Location Caring Citizens Internal • Experienced Staff • Conservative - Fiscal - Philosophical • Village Board Takes Some Risks • Renewal of Infrastructure Open Communication - Multiple Options Good Board/Staff Relations Good Board Relations Demand Quality/Durable/Flexible Construction Staff Gets Grants Board Doesn't Micro -Manage Village Board Brings Individual Areas of Expertise New Public Buildings Village Board Does its Homework Technology WEAKNESSES External • Aging Housing Stock - Lack of Maintenance • Language Barriers to Effective Communication • Aging Infrastructure • Several Difficult Intersections - Grade Crossings — Traffic Disruption - Emergency Response Economy Return on Annexation Investment Multiple Sister Taxing Bodies Downtown Parking - IDOT Response Loss of High Profile Business People Not Engaged with Village Happenings First Generation Immigrants Don't Participate Internal • No Permanent CIP Funding • Emergency Preparedness - Internal Integration - External Integrations • Lack of Efficiency Model • Succession Planning • Technology Old Public Buildings Conservative - Fiscal - Philosophically Lack of Staff Diversity Lack of Elected/Appointed Diversity Lack of Critical Assessment Collective Bargaining Process Police/Fire Building Expansion Staff Turnover — Retirement Eligible OPPORTUNITIES External • More Regional Approach to Basic Services - Police - Fire - Public Works - EMS • O'Hare Expansion • Annexing UAL Area • Grocery Store in Downtown Technology — Traffic Notification Aging Population — Volunteer Opportunities Children of Immigrants — Point of Communication Business Loss Creates Other Opportunity Internal • Reinventing Department Service Delivery — Fire • Develop an Efficiency Model • Updating Code to Meet Community Needs • Camera Traffic Enforcement Review Board/Commission Structure - Rotate Membership More TIFs as Economic Development Tool Levee 37 Corridor Improvements Additional Subcontracting Update Comprehensive Plan Retirement Bring Fresh Blood Task Reorganization Across Departments THREATS External • Health Care Costs • Pension Obligations • Traffic • Aging Population Places Demand on Services Energy Cost Volitility Property Tax Structure — Anti -Business Lawsuits Unfunded Mandates Teardowns Destabilizes Neighborhoods - Construction Time - Change to Character Long -Term Multi -Family Property Maintenance - Must Have Strong Association Leadership Commuter Lines — Disaster Freight Jurisdictional Transfers Gangs/Crime O'Hare Expansion Flood Risk Internal Pension Obligations Health Care Costs Further Unionization Employee Relations FINANCIAL PLANNING WORKSHOP MINUTES OF THE MEETING APRIL 24, 2007 VILLAGE HALL BUILDING CALL TO ORDER The meeting was called to order at 6:30 p.m by Mayor Irvana Wilks. Village Board members present at the meeting were: Timothy Corcoran (7:25), Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron, Michael Zadel and Arlene Juracek (elect). Finance Commission members present at the meeting were: Chairman Charles Bennett and Commissioners Wayne Gardner, Vince Grochocinski, John Kellerhals (6:40), Tom Pekras and Ann Smilanic. Staff members present were: Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Director of Finance David Erb, Deputy Director of Finance Carol Widmer, Finance Administrative Assistant Lisa Burkemper, Deputy Director of Human Services Jan Abernathy, Chief of Police John Dahlberg, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Director of Community Development Bill Cooney, Deputy Director of Community Development Ellen Divita, Information Technology Director Joan Middleton, Director of Public Works Glen Andler and Deputy Director of Public Works Sean Dorsey. II. ROLL CALL Roll call was taken by Mayor Irvana Wilks for the members of the Village Board and Finance Commission. III. FINANCIAL PLANNING WORKSHOP Village Manager Michael Janonis began the meeting with a brief outline of the agenda. Director of Finance David Erb then continued with an outline of the topics presented in the Long Range Financial Planning Workshop book that was distributed to the Village Board, Finance Commission and various staff members. Mr. Erb first discussed 2006 year end results. Mr. Erb reported that as of 12/31/06 the general fund had a surplus of $1,290,692 and a fund balance of 30.9%. Mr. Erb then discussed the first quarter of 2007 and advised that the projected surplus at year end is expected to be $514,000 and fund balance is expected to remain at 30.9%, which is approximately $2.3 million above the 25% benchmark. Mr. Erb advised that the 2008 year end forecast is expected to show a surplus of approximately $167,000 and fund balance is expected to be 29.9%. Mr. Erb began the discussion on the five-year Capital Improvements Plan by stating that $57.4 million would be needed to complete all the projects listing in the five-year CIP plan. There was a brief discussion regarding the space needs study. Results of the study were broken down into 2 phases. Phase one includes the new fire station and the emergency operations center. Phase two includes the police department needs. Mr. Erb then discussed the five-year forecast and stated that on average revenues are projected at a 3% annual growth whereas expenditures are expected to increase by 5% annually. Mr. Erb also mentioned that by 2008 the CIP fund would have a projected deficit of $2,070,804 if nothing further was contributed to the fund. He also stated that the parking funds have been running at a deficit for many years. Mr. Erb reiterated that the CIP and parking funds currently have no dedicated funding source. Finance Commission Chairman Charles Bennett then discussed the Commission's recommendations for funding the CIP as presented to the Village Board in a memo dated April 19, 2007. The Commission first suggested that the Board adopt a policy whereas excess funds above the 25% general fund balance be earmarked specifically for the CIP fund. Second the Commission suggested increasing the home rule sales tax rate to 1% and finally the Commission suggested that staff be directed annually to look at Village services and procedures and identify any cost savings that may potentially exist. Mr. Erb continued with a discussion on pending state legislation that may affect the Village negatively. Senate Bill 1429 is being considered in Springfield and would impose the Streamlined Sales and Use Tax Agreement which would switch sales tax distribution from origin sourcing to destination sourcing. This change could have a negative impact on the ability to forecast future budgets. There was also a brief discussion related to the House Bill 750 which is related to the gross receipts tax. Village Manager Mike Janonis led a discussion regarding the surplus in the general fund fund balance. Mr. Janonis offered several projects in which monies could be earmarked. The first project was the replacement of the Village phone system which is outdated and no longer being serviced. Another project discussed was the development of fire station 14, and the possibility of earmarking monies for the initial planning of the project. The last item discussed involved transferring some of the excess fund balance to the CIP fund. There was a brief discussion regarding adding an additional one cent per gallon to the motor fuel tax for the benefit of the CIP fund. IV. ADJOURNMENT Mayor Irvana Wilks thanked the Finance Commission for their contributions and also thanked staff for their attendance. Trustee Paul Hoefert motioned to adjourn which Trustee Michaele Skowron seconded. The meeting was adjourned at 8:28 pm. Goal #1 r � m �tll.ge af�Y.v.l �ro.peA REVIEW OF 2007 GOALS Permanent CIP funding source. This funding source would be considered as part of the strategic financial planning process. ■ Approved .25¢ Home Rule Sales Tax increase ■ Developed a Fund Balance Policy to ensure long term availability of revenues Goal #2: Property maintenance effort. This goal would require a global organizational approach with numerous Departments involved in the process. ■ Launched Crime Free Housing Program ■ Launched Neighborhood Sidewalk Inspection Program ■ Tightened residential construction site rules and regulations (teardowns) ■ Expanded scope of Administrative Adjudication Program ■ Conducting Feasibility Study for Neighborhood Resource Center Goal #3: Process improvement and efficiency models. ■ Process Review of Chapter 13 (Liquor Code) including application and monitoring process ■ 2008 Budget includes funds to hire consultant to assist in a process review of our development review and approval process Goal #4: Non -local routes maintenance and control. ■ No material progress to report Goal #5: Review of Boards and Commissions. ■ Drafting revisions to the Charter of the Board of Fire and Police Commission as well as its rules and regulations 1 Goal #6: Traffic control and enforcement. ■ Traffic Unit began operations ■ Neighborhood Speed and Traffic Control Program ongoing with 8 of 18 zones complete Goal #7: Police and Fire Space Study response o Phase One (Station 14/Public Works/E.O.C.) ■ Study complete ■ Site location being finalized ■ Board/Public Discussion -1St quarter 2008 o Phase Two (Police Facility/Fire Administration) ■ Study continuing ■ Report due late 2008 Goal #8: Economic Development ■ Comprehensive Plan updated ■ Branding/Marketing Program development initiated ■ Focus continued on: Sub Area #1 Randhurst Goal #9: Emergency Preparedness ■ Basic NIMS Training completed ■ Safe Schools Program implemented ■ Pharmaceutical Distribution Drill (staff) completed ■ Purchased 2 back-up generators for water distribution system ■ August 23, 2007 storm response Goal #10: Succession Planning ■ No formal plan under development Goal #11: Technology Usage ■ Developed integration model ■ Beginning to apply process model to requests for technology solutions 2 I The Basics of Goal Setting for Local Governments Recently, more and more local governments have been getting into a different kind of goal setting — goal setting for the GOVERNING BODY itself to map out what the group plans to accomplish over a given time period. What those local governing bodies have found is that goal setting takes some effort AND a well -thought out process if it is going to work. So what makes it worth the effort? Here are some possibly "whys:" • GOAL SETTING GIVES YOU A BASIC FRAMEWORK FOR ACTION. By setting some goals and then deciding which ones are most important, you're defining what you will try to achieve over a given time period. Otherwise, you may find yourself floating from issue to issue, crisis to crisis. • GOAL SETTING HELPS YOU SPEND YOUR TIME MORE WISELY. When you know what you are trying to do, you can allocate most of your time to the important issues. • GOAL SETTING GETS EVERYONE ON THE SAME WAVELENGTH. It gives you a change to share individual goals and priorities and then hash out the differences. What you will end up with is a list of goals which everyone is committed to. • GOAL SETTING GIVES THE ADMINISTRATOR CLEAR GUIDELINES TO GE THE JOB DONE. It lets your administrator know exactly what you are trying to accomplish as a group. Without clearly defined goals, the administrator may get conflicting signals and end up not meeting anyone's goals. • GOAL SETTING GIVES YOU SOME IMPORTANT BUDGET GUIDELINES. If you know what programs and issues are your highest priorities, then the staff will have a better idea of how to allocate funds when preparing the budget. And you'll have a better handle on where to make cuts when approving the budget. • GOAL SETTING GIVES YOU AN EVALUATION TOOL. When you have set goals and priorities, you have some valuable data in hand to see how well you and the administrator did in achieving your agreed-upon goals and priorities. Do not overestimate the potential impact of a goal setting process. It is not the be-all and end-all for running a local government. It will not solve all your immediate problems and guarantee that you will not have another crisis. But it will help you get a better handle on what is happening in your community and what you WANT to happen over the long run. STRATEGIC GOALS AND OBJECTIVES WORKSHEET (2008) Instructions: This worksheet is designed to stimulate your thought process prior to our strategic goal setting workshop, as well as to provide you a means to deliver your ideas to the group. To begin, please take a few minutes to review the Village's 2007 goals below. 2007 Village Strategic Goals 1. Permanent CIP funding source 2. Property maintenance effort 3. Process improvement and efficiency models 4. Non -local routes maintenance and control 5. Review of Boards and Commissions 6. Traffic control and enforcement 7. Police and Fire Space Study 8. Economic Development 9. Emergency Preparedness 10. Succession Planning 11. Technology Usage As you may notice, most of the 2007 goals have already been partially or completely accomplished. With last year's goals in mind, identify below the goals and objectives you believe the Village should pursue in 2008 to address any unresolved issues or areas of improvement. If you wish, you may identify goals from last year or previous years. As a reminder, strategic goals are where you want the Village to be in the future, and strategic objectives are the steps needed to get there. Importantly, objectives must be verifiable and measurable so we can evaluate whether we have successfully achieved the goals. When you are creating your goals and objectives, do your best to be specific and detailed, instead of merely identifying an area that you wish to see improved. Goal 1: Objecitve A: Objecitve B: Objecitve C: Goal 2: Your Proposed 2008 Village Strategic Goals and Objectives Objecitve A: Objecitve B: Objecitve C: Goal 3: Objecitve A: Objecitve B: Objecitve C: Goal 4: Objecitve A: Objecitve B: Objecitve C: Goal 5: Objecitve A: Objecitve B: Objecitve C: Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR IRVANA K. WILKS AND BOARD OF TRUSTEES ALL DEPARTMENT DIRECTORS VILLAGE CLERK LISA ANGELL TELEVISION SERVICES DIVISION FROM: VILLAGE MANAGER MICHAEL E. JANONIS DATE: DECEMBER 18, 2007 SUBJECT: FUTURE COMMITTEE OF THE WHOLE DISCUSSION ITEMS 2008 Continuing with our past practice, we are soliciting potential Committee of the Whole discussion items from Village Board members and staff. This allows us better control of the flow of information at Committee of the Whole meetings as well as provides adequate time for staff to do the necessary research involved with bringing these items forward. Last year we concentrated on clearing the backlog of items from previous years. At this time, I would again ask that all Village Board members and Department Directors give serious thought to potential items for Committee of the Whole discussion. In order to facilitate the generation of a list of potential topics, I have attached a worksheet and a Committee of the Whole meeting date outline including annual "set" items of discussion. The format is designed to keep things brief and simple. We are trying to capture only the essence of the issue and the proposed solution that might be necessary. If you have any reference material such as an article or newspaper clipping which prompted your idea, please attach it to the form. I would encourage you to think in terms of "quality", not quantity of items. I would like completed forms returned to the Village Manager's office by Friday, January 4, 2008. Feel free to mail, fax or bring them to the office. If you would like someone to pick up the forms, please contact the Village Manager's office. This allows you to compile your ideas and still allows my office time to facilitate a complete list of topics for consideration by you at the Committee of the Whole meeting on January 22, 2008. Again, as we have in the past, the full Village Board will review each request, engage in discussion and determine by consensus whether an item or issue should be formally considered by the Committee of the Whole. A majority vote on each item will provide the final topics for the 2008 Committee of the Whole meetings. Please be reminded of the summer meeting schedule that eliminates the second Committee of the Whole meeting each month during the peak vacation months of May through August with the understanding that any or all could be rescheduled on an as -needed basis. This exercise helps us track topics that have been discussed and those that still need consideration. If you have any questions or comments regarding this exercise, please do not hesitate to contact me. MEJ/dj attachments c: Assistant Village Manager David Strahl SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Date: 04 January 2008 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS Fl/TURE COMMITTEE OF THE WHOLE MEETINGS AUTOMATED RED LIGHT PHOTO ENFORCEMENT ILLINOIS LAW NOW PERMITS MUNICIPALITIES IN COOK COUNTY TO INSTALL_ RED LIGHT PHOTO ENFORCEMENT SYSTEMS BASED ON ESTABLISHED QUALIFYING CRITERIA. M.P. ELECTED OFFICIALS SHOULD EVALUATE VARIOUS SYSTEMS AND VENDORS AND ASCERTAIN IF THERE IS CONSENSUS AMONGST BOARD MEMBERS TO PURSUE IMPLEMENTATION OF SUCH SYSTEMS FROM A POLICY PERSPECTIVE. RESOLUTION/CHANGE To FDIICATF V _ R _ MFMRFRS ON THF CONTENTS OF THE STATE SOUGHT: STATUTE THAT PERMITS AUTOMATED RED LIGHT ENFORCEMENT AND PROVIDE THEM WITH DEPARTMENTAL RESEARCH ON LEADING ENFORCEMENT SYSTEM VENDORS, I.D.O.T. AND COOK COUNTY PERMIT PROCESSES ENABLING THR TO ESTABLISH A POLICY DIRECTION. TIME FRAME FOR THIS TOPIC MERITS DISCUSSION IN F.Y2008. CONCLUSION: _ _ ___._. _.____.__ _.. I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 HAVILM\Cow\2008 COW\COW Items Form.doc Date: 04 January 2008 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: OVERNIGHT PARKING PROHIBITION (2-6 A.M.) ORDINANCE REVISION M.C.18:1319 PROHIBITS THE PARKING OF VEHICLES ON VILLAGE STREETS BETWEEN 2 AND 6 A.M. THIS ORDINANCE RESULTS IN A LARGE UM ER OF COMPLAINTS TO THE P.D. AND THE GENESIS OF THE ORDINANCE IS NOT WELL UNDERSTOOD BY RESIDENTS 1N MANY INSTANCES. THE DEPARTMENT ES THOUSANDS OF CITATIONS FOR SUCH VIOLATIONS ANNUALLY AND S AND THE TICKET MEDIATION PROCESS HAVE GROWN IN VOLUME. THIS IS MORE OF AN ISSUE DURING SUMMER MONTHS WHEN COLLEGE STUDENTS RETURN HOME FOR THE SUMMER BREAK. ASCERTAIN V.B. WILLINGNESS TO MODIFY THE CURRENT OVERNIGHT PARKING PROHIBITION TO A SEASONAL ONE; FOR EXAMPLE: NOV. 1st THROUGH APRIL 30TH. I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:\VILM\Cow\2008 COW\COW Items Form.doc Yes No Date: 04 January 2.008 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS PUT.URE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: POLICE DEPARTMENT TRAFFIC UNIT STAFFING THE POLICE DEPARTMENT ORIGINALLY PROPOSED A TRAFFIC UNIT THAT WOULD BE COMPRISED OF A SERGEANT AND FOUR OFFICERS AND THE V.B. APPROVED A SERGEANT AND THREE OFFICERS. THE IMMENSE POPULARITY AND SUCCESSES OF THE TRAFFIC UNIT HAVE PLACED ENORMOUS PRESSURES ON THE TRAFFIC UNIT TO ADDRESS DIRECTED ENFORCEMENT REQUESTS WHILE AT THE SAME TIME MEETING THE NEED FOR AT -LARGE OR UNDEDICATED ENFORCEMENT ACTIVITIES. THE ADDITION OF A FOURTH OFFICER WILL ENABLE THE DEPARTMENT TO FIELD TRAFFIC UNIT OFFICERS SEVEN DAYS A WEEK ACROSS ALL THREE SHIFTS. ADDITION OF ONE (1) OFFICER TO TRAFFIC UNIT TO BRING TRAFFIC UNIT AUTHORIZED STRENGTH TO FOUR (4) OFFICERS AND ONE (1) SERGEANT. THE END OF F.Y. 2008 I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: _ Corcoran: Juracek: _ Hoefert: Zadel: _ Korn: 01/08 H:\VILM\Cow\2008 COW\COW Items Form.doc Date: 04 January 2008 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS F-UTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: INCREASE POLICE DEPARTMENT TACTICAL UNIT TO FIVE OFFICERS FROM THE CURRENT TWO. MOUNT PROSPECT'S LOCATION IN A MAJOR URBAN AREA AND ITS MIX OF HIGH DENSITY RENTAL PROPERTIES IN THE SOUTHERN THIRD OF THE VILLAGE CONTRIBUTE TO AN ON-GOING CRIME PATTERN (RESIDENTIAL & AUTO BURGLARIES, ARMED ROBBERIES, AGGRAVATED BATTERY AND BATTERY, AGGRAVATED ASSAULTS & HOME INVASIONS AS WELL AS NARCOTICS SALES AND POSSESSION) THAT IS BEST ADDRESSED THROUGH THE USE OF TACTICAL OFFICERS (PLAIN CLOTHES AND VEHICLES) THE DEPARTMENT SEEKS TO INCREASE THE SIZE OF THE TACTICAL UNIT FROM 2 TO 5 OFFICERS BY THE YEAR 2011. THE ADDITIONAL OFFICERS WOULD BE PHASED IN OVER A THREE YEAR PERIOD; ONE PER YFAR TN YEAR. 2nng, ?njn ANp 2011 THE END OF F,Y. 2011. I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Corcoran: Hoefert: Korn: H:\VILM\Cow\2008 COW\COW Items Form.doc Lohorstorfer: Juracek: Zadel: 01/08 Yes No Date: / " A —'0y SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: 100 y feS5 /o wA- rb / e4i Y1 q 60" BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Ar �r'c J )AA i n 44' CoA-I''L�►si dL° �l�n 9141 ! ' L ' • /' ', O % I , V /S/M) I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 HAVILM\Cow12008 COMCOW Items Form.doc Date: l" ;,-0 $ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: /Ale1Lro ,AD U�_ T Or'S LAd.Lcys BRIEF DESCRIPTION %yt.- Y i Altai �C, g it y � �' 0� I/`f✓ rl�fi-G l OF ISSUE/PROBLEM/ INCLUDING VILLAGE CUYV y,�� ,p0 ! rG(es CODE REFERENCE, � � / IF APPLICABLE � lk.% A- chore. aai'tt Cao %e. ! 140 w c am, rv"e fix- we- / r)Cv r rp_.& �'J�-Go vx� v r �br"- f✓'a�e� . J7o ✓ liar �o� /1.P.�.s�- �a f..r- RESOLUTION/CHANGE f� CD P/1?GO(JYGt '' /'G�CiCI�s SOUGHT: 11.4 10l,,le-r' 1Y.5 TIME FRAME FOR Ql0 V� `llt�P (Z.(i7i ✓/ �ieS LC ►'`e CtQs>;Q�[ ,L,. CONCLUSION: `�h ✓/ �� niK U_�, I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:\VILM\Cow\2008 COMM Items Form.doc Date: / - Z - 08' SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: Ale iiAboI-flood Agee 0Urre L' e ( p&� e - BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE �' � r r�►�,+ 4N . /��A fh he a ,�� U � ril- C.�l r�� O O h1 rn�/n e iN r� s f � I^L�•$ �� Q i'L. � �525'S'��n.q 4-14- r eA. AlRd an south 6 I'L 4 Wh a,,I- have we- iourwpw s6 -Fa r best- praGhres avxk �ecvm aG�sz RESOLUTION/CHANGE SOUGHT: ho a,f" vie �ar6719(Sh,e 0/.�A � loo 15 J ark di5 i�Lf �'ory I'D 11 V/,//&O- TIME ll'//& TIME FRAME FOR DNS �NUhA �� '� 5 �� %'� osSr o►�. CONCLUSION: At G M r 0 s i m C.o r(*4,p t� � p ate. I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: _ Corcoran: Juracek: Hoefert: Zadel: T Korn: 01/08 HAVILM1Cow\2008 COWICOW Items Form.doc Date: /' 07 — D S SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: dX+-i-,'A-1, 14oL)sI, 40nf Poro �" BRIEF DESCRIPTION OF ISSUE/PROBLEM I INCLUDING VILLAGE yho I4'I - CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: K'Il Iry Gest.. o r rio cess c /leCeSSary . (" e_ 4 ►r + r 6 ii'*Lk i n ` -k -4y -fmme . TIME FRAME FOR v CONCLUSION: A-5. A. P. I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: _ Corcoran: Juracek: _ Hoefert: Zadel: Korn: 01/08 HAVILM1Cow\2008 COMCOW Items Form.doc SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Date: / - a - D 2 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS n 9t �-or Movn f Pr 5 -JO * , 1A) e- o f cans �f t�e prapo�e ? RESOLUTION/CHANGE U,I/ Grl M ? SOUGHT: Hou h f Orpapc'f r' "X - io //ate cv,- /l ve, 'Aett auss. Alhott harms lea rtw-d s r ? CC) hat -14 ty- -eA2 rno ✓ih j I, o r,#� TIME FRAME FOR CONCLUSION: A.5. A. P. I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 HAVILMXCow12008 COWiCOW Items Form.doc Date: /- 3-08 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: EMC O -A t_D /4S)41302 u (00+_r s BRIEF DESCRIPTION S 1 moi- w, L S. L-00 +T L T7 a V_ OF ISSUE/PROBLEM INCLUDING VILLAGE ��y4-R D oN CODE REFERENCE, IF APPLICABLE .�%. - t-u•r.�o•7� P R�Vt NTI I/E. /�?F'A s.+•2�s� �- RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: �•. �. 7 g ,Z pa $ I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:NILM\Cow\2008 COW\COW Items Form.doc Date: k 3 - o ? SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: -,I c� �-r s ��-� �. 1 IZsx51-R"t� (:TT� 1 CoL'a -' BRIEF DESCRIPTION r scc.��s N��r roti �g pqi OF ISSUE/PROBLEM INCLUDING VILLAGE _iLl�}ir�-ao•,s+��` ,4,�rJ I t�•� pfz�,re,,,,� -�-� CODE REFERENCE, IF APPLICABLE Y T l+r-s V r L -A VR - 'y -1?--C ; �+.sz� I<(., Ax C lsst3-r L43 o a. -t=- 12--C. A� c7t -� i f d --9 c w Q RESOLUTION/CHANGE V/L Lr4 C�� 1��4�•� �r fL u-i-ro� 1-� SOUGHT: _ TIME FRAME FOR CONCLUSION: i-1 4.,Lc I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:WILM\Cow12008 COW\cow Items Form.doc Date: %— 3 -- 0 8 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE lyt-w .j-rc>f- 4-c W c3r2Dti;~ C-7- G�}-�q.,.�Gv--s. �hy IS r nsc--- -7--Hr--4 /t— 5TaA-"tr L':?n/L AA -7- i9-��/4T.�► i R -F— G le..1-- rh-T1 O.y $ L,J *-h cFf RESOLUTION/CHANGE SOUGHT: OF- 915�r TIME FRAME FOR CONCLUSION: o? 3 , •Z,C�o g' I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Kom: 01/08 KWIMCow\2008 COWCCOW Items Form.doc Date: ) — 3 - o 3 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: ��}- tT2—r_r••� l V �-w4. -i o P•� BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE o r- -r+4 'A00a CODE REFERENCE, IF APPLICABLE �Tn-�.�-t 1 ✓Li�°.usv�✓k�r,...; �2oG.�a'4�4 . RESOLUTION/CHANGE 1 l\.l-a2a1or,4T-i o•,7A--L- 17)Sc�.ss• c-� SOUGHT: ' TIME FRAME FOR CONCLUSION: d GT. / �� 02.®08' I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:WILM\Cow\2008 COW\COW Items Form.doc Date: %- 3 --aa SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: I� %L� P/U4-J �A-C.i- BRIEF DESCRIPTIONv�L7 5�2.� j /t.�c�S Ng2A�+•5 OF ISSUE/PROBLEM INCLUDING VILLAGE C -A-,- CODE REFERENCE, IF APPLICABLE GA-.� T++� Gs�-2,n o �-- Tri-$ �-r�o,•.� 6,,-- l -o A4,,.4. TZ-, Tr L4 -:>,a -•O PA -Y -5 :For- l-f- RESOLUTION/CHANGE _ 1 I t c am- 16DA--A-jO Hp"�. z r3ti 114C. - SOUGHT: t. �•J- v+— �1-n-i G� N�4-'n o --J . �.�.J Ow t�.�-rpt,P o+- T) -FL L -+S rL-- d� �k r►'ii! 5 Got. C.p i'R�`� Fi.-e`_ / M C,�.�e..� TIME FRAME FOR CONCLUSION: a 3 I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 HAVILM\Cow\2008 COW\COW Items Form.doc Date: / - 3 —cam 8 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: 9I)/14LA u c LA-"' - / O BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Gdi'ui0c- `� W) Tt! -3-4r- Fz 0e4,4L- V 13 t' L/4 t--) • /+ "I C -l -f L4 r-,-* T e*-- ?t F- R. F Sfs�uT�4—Tr o w A -w a -V 11) l C L y4 -C r- �a�9-rte I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:WILM\Cow12006 COWTOW Items Form.doc Date: /- 3 - o $ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: SFT. x-►�.�;ag. fi��.o� itaw� ;��,..,c> BRIEF DESCRIPTION STAF-F'OF ISSUE/PROBLEM F Lcw INCLUDING VILLAGE 65:' sem 5 y5�� A.. -4'J /-i ow T tt�Y �c e�fl9rG� CODE REFERENCE, Tor► -+p w iZa'S L0.4 �� e-a.•+�'S . 12c<„�c��w�� IF APPLICABLE IZ7.00{;i tis To t3+4s,,,y C per.+ J�(m,,-+ of Li.,,c�w• /k-"y4q -a L RESOLUTION/CHANGE f �-oXrs 4f-"o�vA-� �k-r•srJ �%j�L�q�� orq,e.D SOUGHT: 1 r�, P.M TIME FRAME FOR CONCLUSION: Ste- • a 3 , �-� g' I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Kom: 01/08 H:WILM\CowA2008 COWICOW Items Form.doc SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Date: 1/3 C zJ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS 0R A GfA \ 9 ( eta; 0 I� 14,IlCn 'i A lo` 0 I o Ar d f1SCJt`f,i e e,'ee/ 0r- 1yov1� y, RESOLUTION/CHANGE Y 1114'y t�i�✓i� SOUGHT: TIME FRAME FOR CONCLUSION: 4.tr I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01/08 H:WILM\Cow\2008 COW\COW Items Form.doc Date. �i SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION� r;, OF ISSUE/PROBLEM INCLUDING VILLAGE i c� l f�'1 i'n�� 1116--r . CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE �l�tY�nC� �y Q"r11 SOUGHT: TIME FRAME FOR CONCLUSION: f N%fw A �vr /iG�ICQ "TtCh 6 ej � I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Corcoran: Hoefert: Korn: HAVILM\Cow12008 COWICOW Items Form.doc Yes No Lohorstorfer: _ Juracek: _ Zadel: 01/08 Date: 1/5 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: -r�i' X11 , Lv* V-pNilf 77 BRIEF DESCRIPTION OF ISSUE/PROBLEM ( INCLUDING VILLAGE (J('(ec`i(Qtn 5 %!j Ui��G�� ►��r� CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE 04i Y'4 At SOUGHT: TIME FRAME FOR ,[ CONCLUSION: I concur that there should be discussion of the above -listed subject matter: Yes No Yes No Wilks: Lohorstorfer: Corcoran: Juracek: Hoefert: Zadel: Korn: 01 /08 H:\VILM\Cow\2006 COW\COW Items Form.doc SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Date: i I a 1 -;—Mg SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS RESOLUTION/CHANGE SOUGHT: t TIME FRAME FOR �R C� CONCLUSION: `^ ` ! t� �j;` I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Corcoran: Hoefert: Korn: Lohorstorfer: Juracek: Zadel: 01/08 H:WILM\Cow\2008 COW\COW Items Form.doc Yes No Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: m , PO wo,& t wa, I a • ► �` 001 i TIME FRAME FOR Nkaoo g CONCLUSION: _ 1 I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Corcoran: Hoefert: Korn: Lohorstorfer: Juracek: Zadel: 01/08 Yes No Date: 2-1 ZO 09 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS %A ' SUBJECT: u'X L L BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: N _ 1t • O'' WIOTAWi I concur that there should be discussion of the above -listed subject matter: Yes No Wilks: Corcoran: Hoefert: Korn: Lohorstorfer: Juracek: Zadel: 01/08 Yes No MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Kom Richard M. Lohrstorfer Michael A. Zadel ,Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 -NOTE DATE AND LOCATION - ORDER OF BUSINESS SPECIAL MEETING VILLAGE OF MOUNT PROSPECT BOARD OF TRUSTEES Meeting Location: River Trails School District 26 Education Service Center 1900 Kensington Road Mount Prospect, Illinois 60056 I. CALL TO ORDER Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek II. ROLL CALL VILLAGE MANAGER Michael E. Jannis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TDD: 847/392-6064 wuxo.mountpro yect.org Meeting Date and Time: Tuesday January 8, 2008 6:00 P.M. Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael Zadel III. CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. IV. ADJOURNMENT ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS OSE AT SOUTH = - -- EMERSON STREET, 847/392-6000, TDD 847/392-6064. MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Kom Richard M. Lohrstorfer Michael A. Zadel Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MEETING CANCELLATION VILLAGE MANAGER Michael E. Jannis VILLAGE CLERK M. Lisa Angell Phone: 847/392-60M Fax: 847/392-6022 TDD: 847/392-6064 rwU7w.m0un1prospect.org THE VILLAGE OF MOUNT PROSPECT COMMITTEE OF THE WHOLE MEETING SCHEDULED FOR TUESDAY, JANUARY 8, 2008 HAS BEEN CANCELLED Dated this 4th day of January 2008 MOIInt PFOS e * * special ��**** Events * `; Commiss*n 1. Call to Order Meeting - Saturday, January 5, 2008 Village Hall — 9:00 A.M. lanualy treats provided by sandy Dicam Agenda 2. Approve December 1, 2007 Minutes (attached) 3. Current Financial Report — Mike J. Current business 4. Current status of Celestial Celebration planning 5. Holiday House Decorating comments, observations, suggestions & gripes 6. SEC charitable donations New Business 7. Finalize event dates for submission to Mayor and Village Calendar 8. GOOD IDEAS - Ideas for new events, ideas to incorporate into existing events, suggestions, dislikes, problem areas, comments, clarifications Known absences: Janice Farley janUaly treats provided by Sandy Dicaro ''"'"'"I* Words of Wisdom "When you discover your mission, you will feel its demand. It will fill you with enthusiasm and a burning desire to get to work on it." W. Clement Stone M011llt Phos )LCt special WkW Events . �*. commissi Meeting Minutes Saturday, November 3, 2007 Village Hall — 9:00 a.m. CALL TO ORDER: Chairman Tom Zander called the meeting to order at 9:00 a.m. Present: Dawn Collins, Sandy DiCaro, Dale Draznin, Janice Farley, Jill Friedrichs, Eileen Gattas, Christina Greco, Linda Hoefert, Mike Janonis, Paul Seils, Jim Uszler, Teresa VanOpdorp, Laury Youngquist, Tom Zander Absent: Martha Helm, Kathy Janonis APPROVAL OF MINUTES: Mike Janonis, seconded by Christina Greco, moved to approve the minutes of the September 1, 2007 meeting. Motion approved. FINANCIAL REPORT: Jill Friedrichs questioned why the cash balance appeared lower than it has been. There was discussion by commission members regarding expenditures that had been made. Mike Janonis to look at past financials and report at next meeting. Sandy DiCaro moved and Paul Seils seconded to approve the Treasurer's Report of October 31, 2007. Motion approved. CURRENT BUSINESS: 1. Family Bike Ride: Teresa VanOpdorp and Christina Greco reported the event went well. There were approximately 200 in attendance. The t -shirts were not dated as to be cost effective. There is a surplus for next year's event. Parking was a difficulty but not seen as a future problem since it was due to the August 2007 storm. Suggestions for next year's event: Teresa feels there should be better signage along the route. Tom Zander suggested placing signage at Melas Park one week prior to bike ride to inform residents of the event. The need to have a uniformed person whose only duty is to fit helmets for children is very important as well as having someone commit to being there for bike repairs. 2. Holiday House Decorating: Tom Zander, being new to the commission, needed details as to how the judging goes about. Paul Seils explained. Paul will distribute maps to members at the December 1, 2007 meeting. Judging by commission members will take place from 12/1-12/5. The awards will be distributed at the 12/18/07 Village Board Meeting. 3. Celestial Celebration XV: Sandy DiCaro went over the list of donors on financial statements and reported that there was an additional $2500 committed at the present time. The next meeting of the Celestial Celebration sub -committee members will be held Monday, November 5, 2007 at 7:00 p.m. at Tom Zander's home. 4. Commission Calendar of Events: Tom Zander went over each event held throughout the year and dates were confirmed with the exception of the Art Fair and the Sousa Event. NEW BUSINESS: 1. Winter Parade and Holiday Festivities: The commission has not been involved in the parade in past years. Suggestions were made and will be discussed in the future as to how we can become part of it for next year's event. Commission may further explore events such as a tree lighting ceremony. 2. Welcome to Mt. Prospect: A sub -committee has formed to find ways to incorporate this event into the Mid -Summer Downtown Block Party. The attendance at the Welcome event has dropped radically, prompting necessary changes. ADJOURNMENT: The November 3, 2007 meeting of the Mount Prospect Special Events Commission adjourned at 9:58 a.m. Respectfully submitted, Eileen Gattas M— Village of Mount Prospect 1 12 E. Northwest Highway Mount Prospect, Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS MEETING NOTICE DATE: January 7, 2008, Monday LOCATION: Police & Fire Headquarters 112 E. Northwest Highway Fire Department Conference Room, 2nd Floor TIME: 6:00 p.m. AGENDA I. Approval of Minutes • December 4, 2007, Open Meeting II. Fire Department Update III. Police Department Update • Sergeants Test IV. Closed Session • Approval of Minutes, December 4, 2007 • Personnel 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. V. Other Business MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS •.: .. , Phone 847/670-5656 ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847 870-5656. TDD 847 392-1269 MAYOR Mount PrC Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zadel Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA JANUARY 09, 2008 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY 7:00 P.M. I. Call To Order II. Roll Call III. Approval of December 05, 2007 Minutes IV. Public Relations Committee V. Recruitment Committee VI. Community Volunteer Committee VII. Old Business VIII. New Business IX. Other Business X. Adjournment VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.org It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend a meeting, please contact Chairwoman Nicole Logisz — 847-577-7626 or Secretary Cindy Rumore — 847-818- 5237, by phone or by e-mail, 24 hours prior to the meeting. In an emergency, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 847-818-5337 at the time of the meeting. Upcoming meetings are scheduled for: - February 06, 2008 - March 05, 2008 - April 02, 2008 Any individual with a disability who would like to attend this meeting and needs some accommodation to participate should contact: The Mount Prospect Police Department 112 East Northwest Highway Mount Prospect, IL. 60056 847-870-5656 847-392-1269 TDD