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HomeMy WebLinkAbout3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, April 5, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:01 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee Colleen Saccotelli and Trustee Richard Rogers Absent: None a. Pledge of Allegiance — Led by Trustee Rogers b. Invocation — Trustee Saccotelli provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - March 15, 2022 Motion by Peggy Pissarreck, second by Agostino Filippone to approve the meeting minutes of March 15, 2022 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 ACCOLADES: SolSmart Gold Designation awarded to Village of Mount Prospect SolSmart is a national designation program that recognizes communities that reduce local barriers to solar energy. The Village of Mount Prospect was designated a SolSmart community for the actions taken to reduce barrier to solar energy development. Assistant to the Village Manager Alex Bertolucci accepted the award on behalf of the Village. 4.2 PROCLAMATION: Days of Remembrance April 24 — May 1, 2022 Mayor Hoefert read the proclamation into record that recognizes the Days of Remembrance and the formal day of commemoration in Israel, Yom HaShoah, on April 28, 2022. Mount Prospect resident Dr. Richard Benkin accepted. 4.3 PROCLAMATION: National Library Week - April 3-9, 2022 Mayor Hoefert read the proclamation into record and presented it to Mr. Michael Duebner, Mount Prospect Library Board member. Mr. Duebner thanked the Mayor and Village Board for their 2 support and recognition of the services and programs available at the Mount Prospect Public Library. 4.4 PROCLAMATION: Child Abuse Prevention Month - April 2022 After reading the proclamation into record, Mayor Hoefert presented the proclamation to Pat Cinquini from Shelter, Inc. Ms. Cinquini thanked the Board for this acknowledgement and hopes it will raise awareness and provide education to help prevent child abuse. 4.5 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS: Special Events Commission Mayor Hoefert presented the following reappointment and appointments to the Special Events Commission for ratification: Appointment - Denise Peterson and Alan Cervenka Reappointment - Katie Cousino All three terms expire April, 2026. Motion by Richard Rogers, second by Colleen Saccotelli to ratify the presented appointments and reappointment: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Pat Nuccio Mount Prospect resident • Pleased that Mount Prospect has been acknowledged as a SolSmart community; supports sustainability initiatives to stop climate change and suggested the possibility of installing solar panels on municipal buildings. Suzanna Basi President, Fairview Elementary School PTO • Ms. Basi presented an award of achievement to the student who was the top fundraiser for Fairview Elementary school's Falcon Jump event to raise funds for needed equipment for the school. Steve Polit 601 N. Wilshire Dr. • Suggested the next Committee of the Whole meeting should include a discussion of the push tax to meet the May 1, 2022 deadline to enact or repeal the ordinance passed by the Village Board last fall. 6. CONSENT AGENDA Motion by Richard Rogers, second by Terri Gens to approve the consent agenda as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 6.1 List of Bills - March 9, 2022 to March 29, 2022 - $3,634,861.85 3 6.2 A motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS A POTABLE WATER SOURCE NEAR 630 WEST RAND ROAD Ordinance No. 6618 6.3 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR TREE CONTRACTUAL PROGRAM Resolution No. 14-22 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE PROPOSING THE ESTABLISHMENT OF THE MOUNT PROSPECT ELK GROVE TOWNSHIP FIRE AND EMERGENCY MEDICAL ASSISTANCE SPECIAL SERVICE AREA IN THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS AND PROVIDING FOR A PUBLIC HEARING AND OTHER PROCEDURES IN CONNECTION THEREWITH Ordinance No. 6619 6.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE A MASSAGE THERAPY ESTABLISHMENT AT THE PROPERTY 200 EAST EVERGREEN AVENUE, STE 128 (PZ -04-22) Ordinance No. 6620 6.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING A CONDITIONAL USE FOR A DAYCARE FACILITY AT 1601 FEEHANVILLE DRIVE (PZ -05- 22) Ordinance No. 6621 7. OLD BUSINESS a. None 8. NEW BUSINESS 8.1 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION REFUNDING BONDS, IN ONE OR MORE SERIES, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS FOR THE PURPOSE OF FINANCING THE COSTS OF REFUNDING CERTAIN OUTSTANDING OBLIGATIONS OF THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Director of Finance Amit Thakkar presented the proposed ordinance that would allow the Village to refinance existing debt at lower interest rates and issue new bonds at a lower rate. Mr. Thakkar stated this process allows the Village to capture savings of future interest payments. Mr. Thakkar noted that the Village can only payoff originally issued bonds on call dates and cannot be refinanced at any time. In addition, advanced refunding is only allowed within ninety (90) days of the call date to retain the tax-exempt status of the bonds. Mr. Thakkar provided a background of the Series 2013 Bonds that were issued for Flood Control Projects with interest rates between 3.0% and 4.13%. The call date of these bonds is December 1, 2022. The current effective rate for new bonds issued is between 2.35% and 2.5%. Since the Village cannot refund the bonds before September 2, 2022, the alternative is to approve the bond sale now with a forward delivery which will lock in the interest rate. Mr. Thakkar added the forward delivery approach will require a premium up to five (5) basis points, approximately $25,000. Mr. Thakkar outlined the many benefits if the Village approves the subject ordinance for refunding 2013 bonds with forward delivery. The current rates will allow the Village to capture the debt service savings of $725,219.00. If the Village waits until September, we risk the 4 probable chance that rates will increase by as much as 50 basis points, reducing savings from $725,219.00 to $443,219.00. Mr. Thakkar stated with the forward delivery approach, the Village is expected to achieve an effective rate of 2.55% and capture interest savings of $613,319. Mr. Thakkar stated the Village's bond advisors, PMA initiated an RFP (Request for Proposals) on behalf of the Village for a placement agent. Mesirow offered the lowest indicative interest rate of 2.03%. The Village's bond advisors recommended awarding the RFP to Mesirow. Mr. Thakkar presented the timeline of events with a tentative closing date of September 7, 2022. In response to a question from the Board, Mr. Thakkar stated the bond holders will remain tax- exempt. There were no further questions. Motion by Richard Rogers, second by Peggy Pissarreck to waive the rule requiring two readings of an ordinance: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Motion by Colleen Saccotelli, second by Richard Rogers to approve the subject ordinance: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Ordinance No. 6622 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for Community Development Block Grant (CDBG) Sidewalk Program in an amount not to exceed $300,000. Director of Public Works Sean Dorsey presented bid results, scope of work and staff recommendation for the 2022 Community Development Block Grant Sidewalk Program. This year's program includes replacement of existing sidewalk that does not comply with American Disabilities Act standards at eligible locations. Mr. Dorsey stated this is an annual, federally funded program administered through the Department of Housing and Urban Development. Project improvements must meet certain HUD community needs criteria. Mr. Dorsey stated the Village received five (5) bids for this project. Globe Construction submitted the lowest cost, responsive bid. Globe Construction has performed similar work for the Village in the past and their work has been satisfactory. Mr. Dorsey stated staff recommends the 2022 CDBG Sidewalk project be awarded to Globe Construction. There was no discussion. Motion by Colleen Saccotelli, second by Peggy Pissarreck to accept the bid for the CDBG Sidewalk program: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.2 Motion to accept bid for 2022 cured -in-place sewer lining project in an amount not to exceed $1,700,000.00. 5 Mr. Dorsey presented bid results, scope of work and staff recommendation for the 2022 cured - in -place sewer lining project. Mr. Dorsey stated this project is the backbone of the Village's sewer rehab efforts. The work includes rehabilitating existing sewer main segments by inserting a cured -in-place liner inside a host segment. Mr. Dorsey described how the lining process works. This method has been utilized in the Village since the late 1970s. This method is less expensive and less disruptive to the project areas. Mr. Dorsey stated this year's project includes 14,340 feet of pipe. This contract is a joint bid with six (6) other area communities however, there are no contractual liabilities with the other communities participating in the joint bid. The Village of Mount Prospect facilitated the bid process. The Village received three bid proposals. The lowest cost responsive bid was received by Insituform Technologies, Inc. Insituform Technologies was an early developer of this technology and have performed this work for the Village for many years. Staff is confident Insituform is well qualified to perform this work and complete the project. Staff recommends awarding the 2022 cured -in-place sewer lining project Insituform Technologies with an optional one-year extension in an amount not to exceed $1,700,000.00. Mr. Dorsey answered questions from the Board. Public Comment Louis Goodman Mount Prospect resident • Questioned what percentage of the Village has been completed with this method. Mr. Dorsey responded, stating 43% of separate sanitary and 63% of combined sewers. There was no further discussion. Motion by Colleen Saccotelli, second by Richard Rogers to accept bid for 2022 cured -in-place sewer lining project in an amount not to exceed $1,700,000.00 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.3 Motion to accept proposal for 2022 cured -in-place pipe lining project construction observation in an amount not to exceed $66,728.20. Mr. Dorsey stated this ensures the cured -in-place pipe lining process is installed correctly and to ensure there are no failures. To perform this type of work, specialized technical skills and professional certifications are required. The Village received two technical bids and two cost proposals. Each proposal was evaluated based on the background of the firm, experience, scope of work, work schedule and proposal content. Mr. Dorsey stated the highest rated firm for both bids was submitted by Baxter & Woodman. 6 Mr. Dorsey stated that each liner should require at least four (4) hours of observation for smaller diameter pipes and six (6) hours for larger diameter pipes for a total of 324 hours. Baxter & Woodman has performed this type of work for the Village in the past and their work has been satisfactory. Staff recommends that the Village accept the proposal for the 2022 cured -in-place project lining project construction observation in an amount not to exceed $66,728.20. There was no discussion. Motion by Richard Rogers, second by Terri Gens to accept proposal for 2022 cured in-place pipe lining project construction observation in an amount not to exceed $66,728.20. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion 9.4 Motion to approve the purchase of a used 2003 Pierce Saber Heavy Rescue Truck from the Washington Township Avon Fire Department for the purchase price of $85,000. Deputy Fire Chief Tom Wang presented a proposal for the purchase of a used 2003 Pierce Saber Heavy Rescue Truck. Deputy Chief Wang stated the vehicle to be replaced is a 1990 International with approximately 15,000 miles. The current vehicle is a converted "beverage type" truck, housing special rescue equipment and hazardous material response equipment. Chief Wang stated the department has outgrown this vehicle and staff is unable to fit the required equipment into this vehicle. In addition, the current vehicle has a maximum passenger capacity of two; including the driver and one passenger. Staff decided that due to the high cost and lengthy delivery times of purchasing a new vehicle, a used vehicle was a better option to meet the immediate needs of the department. The proposed used vehicle was inspected by Village staff including a mechanic from Public Works. The vehicle was found to be in excellent condition. The 2003 Pierce Saber Heavy Rescue Truck comes equipped with the necessary equipment to suit the department's functional needs with increased passenger capacity for response personnel. Deputy Chief Wang stated the negotioned purchase price is $85,000. Staff anticipates approximately $15,000 in additional cost to upgrade emergency lighting, outfit compartments and add Mount Prospect Fire Department graphics. In response to a question from the Board, Deputy Chief Dolan stated the seller (Washington Township Avon Fire Department in Indiana) no longer has a need for it. Staff will pick up the truck from the seller's location. The used truck will likely need a new set of tires. Deputy Chief Wang and his staff were commended for creative problem -solving and finding alternative means to save money. Public Comment Louis Goodman Mount Prospect resident • In response to Mr. Goodman's question, Deputy Chief Wang stated the replaced vehicle will be sold at auction. There was no further discussion. 7 Motion by Colleen Saccotelli, second by Peggy Pissarreck to approve the purchase of a used 2003 Pierce Saber Heavy Rescue Truck from the Washington Township Avon Fire Department for the purchase price of $85,000. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.5 As submitted No report. 10. ANY OTHER BUSINESS Trustee Rogers has received concerns and complaints regarding motorists neglecting the speed limit on Central Road between the railroad tracks and Arlington Heights; urged residents to use caution and obey the 35 mph posted speed limit. Trustee Gens noted that in addition to the Mount Prospect Public Library survey due at the end of this week, the Mount Prospect Park District is looking for resident input for their Comprehensive Master Plan; survey deadline is April 15, 2022. Trustee Saccotelli shared that she participated in the Library's Strategic Planning process and in the Park District's Master Plan presentation along with Trustee Gens. She noted the high-level of technology used and interactive opportunities for participants, stating the Village should take note to implement similar technology for community engagement opportunities in our Strategic Planning process. Trustee Filippone thanked the Library and Park District for inviting the trustees to participate in their strategic planning processes. He also thanked NSSEO (Northwest Suburban Special Education Organization) and Timber Ridge for the opportunity to learn about their programs, staff and students. Mayor Hoefert announced Coffee with Council will take place on Saturday, April 9 from 9-11 am in the Farley Community Room. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Pissarreck, seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice call vote, the April 5, 2022 regular meeting of the Village Board of Trustees adjourned at 8:28 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 0