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Home My WebLink About9.4 Motion to approve the purchase of a used 2003 Pierce Saber Heavy Rescue Truck from the Washington Township Avon Fire Department for the purchase price of $85,000.Mr�GauC �'d'+rt;�iect SubjectMotion to approve purchase of • 2003 Pierce SaberRescue Truck from the Washington Township Avon Fire Department f the purchase price of $85,,000. 1 Meeting April 5, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount 85,000 Budget Source Vehicle Replacement Plan Category VILLAGE MANAGER'S REPORT Type Action Item Originally due to be replaced in 2020, Squad 544 is a 1990 International with approximately 15,000 miles. Squad 544 is a unique "beverage type" truck that houses special rescue equipment, including high angle, confined space, structural or trench collapse, and hazardous materials response equipment. Squad 544 is also first -due on all structure fires to refill SCBA bottles and assist with firefighter decontamination efforts with its breathing air cascade system. Squad 544 no longer has sufficient space or the proper layout to carry what is necessary with the amount and type of hazardous material and technical rescue equipment increasing over the years. The current Squad has a maximum passenger capacity of two, the driver and one passenger. The initial budgeted amount of $350,000 and unusually long lead-times posed a challenge when looking at new vehicles. A new heavy rescue squad would cost over of $600,0000. With the help of the Apparatus Committee and Hazardous Materials Team leader, the Department explored the option of purchasing a used fire apparatus that would fit our immediate and future needs. It was not long before this group found a 2003 Pierce Saber Heavy Rescue truck for sale by the Washington Township Avon Fire Department in Indiana. The Village sent a contingency of representatives, including Public Works Mechanic/EVT Mario 1 Garcia, down to carefully inspect the vehicle and all reports indicate the vehicle is in excellent condition and would suit our functional needs. The vehicle has approximately 41,000 miles and includes a Winco 10kW PTO Diesel Generator, a roof -mounted, telescoping Will -Burt light tower, vehicle -mounted scene lighting, a Class III rear receiver hitch, with winch ready attachments points on front and both sides of vehicle, 2 electrical corded reels and 2 air hose reels. Some of the capabilities immediately identified are: • Provides a more capable/reliable response for hazardous materials incidents including a command center • Increased passenger capacity for response personnel. This is the Paid -on Call group's primary response vehicle • Increased storage space to house MABAS Division 1 Hazardous Materials F_' • Increased storage space and capability to store spare SCBA bottles eliminating the need for a cascade system • Increased scene lighting, portable power, and addition of command/rehab center for response to Code 4's and post -fire investigation efforts • Provide a secondary climate -controlled Command area for large-scale events • Capable of being utilized as a blocking vehicle for highway/high-traffic emergency response • Capable of vehicle recovery during severe weather/flooding • Capable to respond as frontline vehicle during extreme cold conditions minimizing cold weather exposure to apparatus with water pumps Again, the original budget in the replacement schedule is $350,000.00. Asking price for this vehicle was $90,000.00, which staff negotiated to a final purchase price of $85,000.00. Staff anticipates approximately $15,000.00 in additional costs to upgrade emergency lighting to LED, outfit compartments, and MPFD graphics. In its current role, staff is confident the department will be able to get 10-15 years of service out of this vehicle. The replaced squad will be sold through the GovDeals.com Internet auction. Alternatives 1. Accept purchase price of $85,000 for used 2003 Pierce Saber Heavy Rescue Truck from the Washington Township Avon Fire Department. 2. Action at discretion of Village Board. 2 Staff Recommendation Accept purchase price of $85,000 for a used 2003 Pierce Saber Heavy Rescue Truck from the Washington Township Avon Fire Department. ATTACHMENTS: Squad Letter of Intent_001.pdf Current_Squad_544.pdf Squad_544_Replacement_Photo. pdf 2022_Squad_Presentation. pdf 544-2022 Vehicle—Equipment Condition Evaluation Form.pdf KI MAYOR VILLAGE MANAGER Paul Wm. Hoefert Michael J. Cassady Mount Prospect TRUSTEES FIRE CHIEF Agostino S. Filippone John Dolan Terri Gens John J. Matuszak Administration: 847/870-5660 Peggy Pissarreck Fire Prevention: 847/818-5253 Richard F. Rogers Fax: 847/818-5240 Colleen E. Saccotelli www.mountprospect.org Village of Mount Prospect Fire Department 111 E. Rand Road, Mount Prospect, Illinois 60056 March 17, 2022 Washington Township/Avon Fire Department Chief Dan Smith 311 Production Drive Avon, Indiana 46123 (317) 272-2155 Chief Smith, Thank you again for spending time with our personnel earlier this week. They had very positive things to say about you, your department, and the vehicle you are selling. Per our phone conversation this morning, it is the Village of Mount Prospect and the Mount Prospect Fire Department's intent to purchase the 2003 Pierce Heavy Rescue for $85,000 from your Fire Department pending our Village Board's approval. This request for purchase has been placed on the agenda for our next Village Board meeting on April 5, 2022. If you require a deposit to secure the sale of the vehicle, please let us know. We thank you again for your hospitality and cooperation throughout this process. Sincerely, a. a-E�1� hn Dolan Fire Chief Mount Prospect Fire Department MOUNT PROSPECT 4 flsllllI Ln IIIA flsllllI ca 9 t�0 c6 CL .r 0 rl1 IV QJ U > c6 QJ O Ca � 4-j =3 O O W O O p +� OLn O m E -uq. QJ aj _u ai oC I// O cn I O O 00 .j,)- Ln 0 U a) cC ri7 M O O N 4F c Ca U �J Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 544 Year: 1990 Hours: Assigned Dept./Div. Fire Dept. Make: International Model: Squad/4900 Mileage: 13A30 Date of Evaluation: 12-2-21 Performed By: Mario Garcia System Diagnosis Estimated Repair Cost Engine Good Some major repairs are needed, but unit can remain in service a little longer in current condition. Transmission Good Differential Fair leaks $500 Exhaust System Fair rusted $800 Cooling System Fair corrosion $1,000 Brakes Fair Tires Fair due to age $2,500 Steering Fair loose play $1,000 Suspension Fair Springs worn corroded HVAC No AC Electrical Poor needs lighting upgrade $3,000 Body/Frame Fair corrosion Interior Good Other- describe Total Estimated Repair Cost $8,800 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 544 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Public Works Year: 1990 Make: International Model: Squad/4900 Date of Evaluation: 12-20-21 Ratings: Unit age: 32 Mileage/Hrs: 13,430 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 15 Base Policy Mileage/Hrs: 60,000 Mileage: 13,430 Points: 4 Points: 1 Repair and Maintenance Cost: $ 22,955 - Purchase Price: $108,000 Repair and Maintenance Percentage of Purchase Price: 21 % Points: 3 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 8,800 - Current Book Value: $ 7,000 Repair Cost Percentage of Current Book Value: 125 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 136,707 Less Salvage Value $ 7,000 Net Lifetime Costs $ 129,707 Divided by Mileage/Hours 13,430 Operating Cost Per Mile/Hour $ 9.66 Mile Comments and other considerations: Superintendent's recommendation: Points: 4 Total Points: 12 Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. 12