HomeMy WebLinkAbout6.3 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR TREE CONTRACTURAL PROGRAMMr�GauC �'d'+rt;�iect
Subject A RESOLUTION EXPRESSING INTENT TO
PARTICIPATE IN THE SUBURBA
• "TIUM FIVE-YEAR TREE CONTRACTURAL
PROGRAM
Meeting April 5, 2022 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
Fiscal Impact false
Dollar Amount Not applicacble.
Budget Source Not applicable.
Category CONSENT AGENDA
Type Consent
On March 7, 2017, the Village Board passed ordinance number 6306, authorizing
participation in the Suburban Tree Consortium (STC). The STC was created in
1985 by a group of municipalities in the Chicagoland area to develop and let joint
purchasing contracts for the purchase and installation of parkway trees. During
the past four (4) years, staff has found cooperative procurement improves the
selection, availability, and pricing of parkway trees.
Currently the STC consists of 44 communities, and six (6) nurseries that are
contracted to grow trees for its members.
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The STC offers a five (5) year contractual program that helps assure the quality,
quantity, variety, and availability of trees. Although orders are placed in advance,
for growing purposes, the Village is not obligated to buy these trees should a
current year's budget not be funded. Furthermore, the Village is not committed to
buying trees exclusively through the STC.
The STC procurement procedures satisfy public purchasing requirements of the
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Village's purchasing policy.
The Village has successfully purchased and planted trees through the STC under
the current contract. It is staff's opinion that participation in the STC is a cost
effective means for the Village to procure replacement parkway trees. Anticipated
purchases for 2022 are approximately 625 trees ($250,000).
The By -Laws of the STC require that participating members pass a resolution
annually stating their intent to participate. An appropriate resolution for this
purpose is attached.
Alternatives
1. Pass a resolution expressing intent to participate in the Suburban Tree
Consortium five (5) - year program for the purchase and installation of
parkway trees.
2. Action at the discretion of the Village Board.
Staff recommends that the Village Board pass a resolution expressing intent to
participate in the Suburban Tree Consortium five (5) year program for the
purchase and installation of parkway trees.
ATTACHMENTS:
Tree Consortium.pcif
2
RESOLUTION NO.
A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE
CONSORTIUM FIVE YEAR CONTRACTURAL PROGRAM
WHEREAS, the Village of Mount Prospect has heretofore joined the cooperative known
as the Suburban Tree Consortium; and
WHEREAS, the Suburban Tree Consortium was created to jointly purchase parkway trees
on behalf of a number of municipalities in an effort to realize cost savings and insure a
reasonable supply and variety of suitable parkway trees; and
WHEREAS, Chapter 65 of ILCS 5/11-73.1-1 entitled "Municipal and Joint Municipal Tree
Planting Programs," authorizes municipalities to jointly enter into long term contracts for
the purchase and delivery of trees; and
WHEREAS, due to the nature of the nursery industry and the plant materials desired by
the Suburban Tree Consortium, assuring a reasonable number and variety of parkway
trees at the best price is possible only with a multi-year commitment on the part of the
Consortium Members, so as to allow adequate planning by the Consortium and the
Nurseries/Suppliers; and
WHEREAS, the Suburban Tree Consortium member municipalities provide the
Nursery/Suppliers a projection of their parkway tree requirements for the next five years;
and
WHEREAS, the Suburban Tree Consortium can realize the necessary number and variety
and the best price of such parkway trees only by providing assurance to the tree
Nursery/Supplier of the level of interest by the Consortium Members; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby express
its intent to remain a member of the Suburban Tree Consortium and to procure parkway
trees through the Consortium, subject to sufficient annual budgeting therefor for the five year
period.
SECTION TWO: That the Village Clerk is hereby authorized and directed to send a copy
of this Resolution to the Suburban Tree Consortium Secretariat at the West Central
Municipal Conference.
SECTION THREE: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES:
3
NAYS:
ABSENT:
PASSED and APPROVED this 5t" day of April, 2022.
Paul Wm. Hoefert
Mayor
ATTEST:
Karen M. Agoranos
Village Clerk