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Home My WebLink About3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, March 15, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee Colleen Saccotelli and Trustee Richard Rogers Absent: None a. Pledge of Allegiance — Led by Trustee Matuszak b. Invocation — Trustee Pissarreck provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - March 1, 2022 Motion by Colleen Saccotelli, second by Peggy Pissarreck to approve the meeting minutes of March 1, 2022 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Week of the Young Child, April 2-8, 2022 Mayor Hoefert read the proclamation into record and presented it to Mount Prospect Child Care Center, Inc. Executive Director Michael Davey. Mr. Davey thanked the Mayor and Village Board for recognizing the importance of early childhood literacy programs. 4.2 PROCLAMATION: Supporting the People of Ukraine Mayor Hoefert read the proclamation into record supporting the people of Ukraine. Mount Prospect resident Katya Mischenko-Mycyk, along with members of her family, accepted the proclamation on behalf of the many Ukrainian residents of Mount Prospect. Ms. Mischenko-Mycky read aloud a letter from former Mount Prospect resident and former First Lady of Ukraine, Kateryna Yushchenko who expressed gratitude to the people of Mount Prospect for their support. S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Motion by Richard Rogers, second by Terri Gens to approve the consent agenda as presented 2 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 6.1 List of Bills - February 23, 2022 to March 8, 2022 - $2,264,432.61 6.2 A RESOLUTION ADOPTING THE 2022 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS Resolution No. 9-22 6.3 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT Resolution No. 10-22 6.4 Motion to approve the Software as a Service Agreement (SaaS) with Tyler Technologies, Inc. 6.5 Motion to accept proposal for 2022 Material Testing Services in an amount not to exceed $40,000.00. 6.6 A Resolution for Improvement by Municipality under the Illinois Highway Code in the amount of $1,871,875.10 for the 2022 Street Resurfacing Program (Motor Fuel Tax funds), and; A Resolution for Improvement by Municipality under the Illinois Highway Code in the amount of $1,436,352.15 for the 2022 Street Resurfacing Program (Rebuild Illinois funds). Resolution Nos. 11-22 and 12-22 6.7 Motion to accept joint purchasing agreement bid result for the purchase of one (1) new Bobcat skid -steer loader in an amount not to exceed $64,760.48. 6.8 Motion to accept joint purchasing bid results for the procurement of one (1) new Morbark tow -behind wood chipper in an amount not to exceed $56,064.15. 6.9 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION THAT FACILITATES PROCUREMENT OF RIGHT-OF-WAY NECESSARY FOR THE CONSTRUCTION OF THE RAND/CENTRAL/MOUNT PROSPECT ROAD INTERSECTION IMPROVEMENTS. Resolution No. 13-22 6.10 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 Ordinance No. 6616 7. OLD BUSINESS 7.1 1st reading of AN ORDINANCE GRANTING A ZONING MAP AMENDMENT AND A CONDITIONAL USE FOR A PRELIMINARY PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 2040 W. ALGONQUIN ROAD. 3 Director of Community Development Bill Cooney presented a request from petitioner MVAH Partners to rezone the property located at 2040 W. Algonquin Road from R -X Single Family Residential to R-4 Multi -Family Residential. The petitioner is also seeking a conditional use for a preliminary planned unit development to construct an affordable senior housing facility. The plan presented is acceptable as a preliminary plan with an understanding a few final engineering adjustments need to be made regarding access to the parcel. Mr. Cooney stated the petitioner proposes to develop a four (4) story, fifty-three(53) unit building for seniors age 55 and older. The parcel is one hundred (100) feet wide on approximately two (2) acres of land; the proposed building will front Algonquin Road. Mr. Cooney displayed existing site plans. Mr. Cooney stated the petitioner plans to discuss ways to optimize the existing signalized intersection with the adjacent property owners and Village staff so it benefits all associated parcels. Mr. Cooney displayed the proposed site plan with the improved parcel and parking lot. The petitioner has applied for low income credits through the Illinois Housing Development Authority (IHDA) that will benefit the development. Mr. Cooney displayed the proposed elevations. The proposed building will be constructed with brick and fiber cement siding. The structure will be forty eight (48) feet high with four (4) stories. The petitioner is proposing 1.15 parking spaces per unit which is more than IHDA recommends for senior housing; Village Code allows .75 parking spaces per unit for a senior living development. Because the proposed development is available to seniors age 55 and older, it is expected to attract more active seniors who have their own vehicles. Mr. Cooney stated the project is consistent with the Village's long-range planning studies. Mr. Cooney added the Planning and Zoning Commission voted to recommend approval of the subject proposal at the public hearing held February 10, 2022 by a vote of 5-0. Mr. Cooney and petitioner provided the following in response to questions from the Board: • If cross access easements are not granted, the petitioner is comfortable with right -in, right - out only access point; however, petitioner is optimistic the cross access easements will be granted • Cross -access easements will enable the developer to move the building forward which will be more aesthetically pleasing and enhance curb appeal of the development • All 53 units are subsidized; ranging from 30% to 60% of the AMI (area medium income) • Developer will not seek support from Cook County • IHDA is scheduled to review tenant applications and make announcements on May 20; staff and petitioner's experience with IHDA indicates this time frame is unlikely and anticipates a June or July announcement Public Comment Sean MacMullan South Mount Prospect resident • Proposed to reduce parking space requirements to encourage more sustainable transportation options and increase green space Mr. Cooney responded, stating the parking ratio is appropriate for this project and meets 4 Village Code requirements • Questioned if commercial/mixed use space was considered Mr. Cooney responded, stating commercial/mixed use was not considered due to parking and site dimension restrictions No further discussion. Motion by Richard Rogers, second by Terri Gens to waive the rule requiring two readings of an ordinance Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Resolution: Motion Passed Motion by Colleen Saccotelli, second by Richard Rogers to approve the subject ordinance as presented Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Ordinance No. 6617 8. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for 2022 Street Resurfacing Program in an amount not to exceed $5,575,499.20. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation for the 2022 Street Resurfacing Program. Mr. Dorsey stated the 2022 program includes 8.61 miles of streets. The project is funded through the Street Improvement Construction Fund, the Motor Fuel Tax Fund and the Rebuild Illinois Fund. Mr. Dorsey stated four (4) bids were received for this project. Arrow Road Construction submitted the lowest cost responsive bid. The estimated cost to resurface one mile of roadway in 2022 is $648,000 which represents a 13.5% increase compared to last year's cost of $571,000 per mile. Mr. Dorsey stated the increase is due to the volatile cost of oil and gas, affecting trucking and manufacturing costs of asphalt. Mr. Dorsey added this year's project includes concrete patching on Wolf Road and pavement patching on various roads throughout the Village. The cost to reconstruct the roadways are double the amount to resurface. Mr. Dorsey stated it is staff's recommendation to award the contract for the 2022 Street Resurfacing program to Arrow Road Construction in an amount not to exceed $5,575,499.20. In response to a question from the Board, Mr. Dorsey stated the pavement patching does not include the intersection of Wolf and Euclid, however, this intersection is included in Cook County's plan for improvements. No further discussion. Motion by Colleen Saccotelli, second by Peggy Pissarreck to approve a motion to accept bid for 2022 Street Resurfacing Program in an amount not to exceed $5,575,499.20. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers 5 Nay: None Final Resolution: Motion Passed 9.2 Motion to accept joint purchasing agreement bid result for the procurement of one (1) new 2022 Elgin Pelican street sweeper in an amount not to exceed $244,692.00. Mr. Dorsey presented a joint purchasing agreement bid for the purchase a 2022 Elgin Pelican street sweeper to replace a 2010 Elgin Pelican three -wheeled sweeper. The sweeper is used by the Public Works staff to clean Village streets, properties and parking lots and is also used the during fall leaf collection and for clean-up after civic events. The sweeper is also used for flood control to clear debris from roadway water drains. Mr. Dorsey stated the existing vehicle has been evaluated using the Village's replacement policy and meets the criteria for replacement. Mr. Dorsey stated the replacement Elgin Pelican sweeper is available through the Sourcewell joint purchasing contract. Mr. Dorsey provided images of the existing vehicle and the proposed new vehicle. Public Comment Louis Goodman 310 N. School Street • Questioned if this vehicle is similar to the sweeper that tipped over a few years ago Mr. Dorsey responded, stating the proposed new vehicle has improved stability No further discussion. Motion by Richard Rogers, second by Colleen Saccotelli to accept a joint purchasing agreement bid result for the procurement of one (1) new 2022 Elgin Pelican street sweeper in an amount not to exceed $244,692.00. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.3 Motion to accept joint purchasing agreement bid results for the procurement of one (1) new 2022 John Deere 85G FT4 tracked excavator for an amount not to exceed $163,455.26. Mr. Dorsey presented a proposal for the purchase of one new 2022 John Deer 85G FT4 tracked excavator through the joint purchasing agreement. This proposed purchase will replace the existing 2003 John Deer 41OG vehicle. It is used for digging main breaks, installing hydrants, breaking concrete and asphalt and underground excavation. Mr. Dorsey stated the existing vehicle has been evaluated using the Village's comprehensive replacement policy and meets the criteria to be replaced. The existing vehicle scored eleven points. A point total equaling or exceeding eleven out of sixteen points indicates a need for replacement. The new vehicle is available through the Sourcewell competitively bid purchasing contract. Mr. Dorsey displayed pictures of both existing and proposed vehicles and provided additional features and details of the proposed new vehicle. Mr. Dorsey responded to questions from the Board. In response to a question, Mr. Dorsey 6 stated the vehicle is available for delivery in approximately ten weeks. Public comment Louis Goodman 310 N. School Street In response to Mr. Goodman's question, Mr. Dorsey stated the existing vehicle will be sold at an internet auction site; the proposed vehicle is fully funded through the Vehicle Replacement Fund. Motion by Terri Gens, second by Richard Rogers to accept joint purchasing agreement bid results for the procurement of one (1) new 2022 John Deere 85G FT4 tracked excavator for an amount not to exceed $163,455.26. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.4 As submitted No report 10. ANY OTHER BUSINESS Trustee Gens encouraged residents to complete the Mount Prospect Public Library community survey. Residents can pick-up a survey at either the Main or South Branch or complete it online by April 8th. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Pissarreck, seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice call vote, the March 15, 2022 regular meeting of the Village Board of Trustees adjourned at 8:07 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 7