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Home My WebLink About6.8 Motion to accept joint purchasing bid results for the procurement of one (1) new Morbark tow-behind wood chipper in an amount not to exceed $56,064.15.Mr�GauC �'d'+rt;�iect Subject Motion to accept joint purchasing bid results for the procurement of one (1) new Morbark tow - behind wood chipper in an amount not to exceed r • Meeting March 15, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $56,064.15 Budget Source Vehicle Replacement Fund Category CONSENT AGENDA Type Consent In the current budget there are funds available to replace a 2005 Morbark tow - behind wood chipper unit number 4515. This piece of equipment is used for chipping brush, tree branches, and logs by the public works forestry division. This chipper has met its expected life expectancy and is recommended to be replaced with a new, comparable, chipper purchased through a Sourcewell joint purchasing contract. This piece of equipment has been evaluated utilizing a detailed comprehensive replacement policy. This policy uses point based criteria that rates each piece of equipment on three major factors including age, repair & maintenance cost (R&M), condition, and consideration of hours used. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced. This piece of equipment (4515- 2005 Morbark chipper) scored 13 (13) points indicating that it should be replaced. The equipment condition evaluation form and summary report for this piece of equipment are attached. 1 If the service life is extended, this piece of equipment will require the expenditure of $13,100 for service and repairs. These costs are delineated on the attached vehicle evaluation form. The current book value of this Chipper is $8,000. The existing chipper will be sold via Internet auction through govdeals.com after receiving shipment of the replacement chipper. Delivery of the new chipper is expected within 8-10 weeks of the purchase order. The chipper will be delivered to the public works facility. This Morbark chipper is available at a discounted price to the Village of Mount Prospect through Sourcewell competitively bid joint purchasing contract. The Sourcewell contract satisfies the Village's purchasing policy public bidding requirements. The authorized local dealer for the Sourcewell contract is Alexander Equipment Company of Lisle, Illinois. Alternatives 1. Accept Sourcewell joint purchasing agreement bid results for the purchase of one (1) new 2022 Morbark EEGER BEEVER tow -behind wood chipper at price not to exceed $56,064.15. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the Sourcewell joint purchasing agreement bid result for the procurement of one (1) new 2022 Morbark EEGER BEEVER tow -behind wood chipper from Alexander Equipment Company of Lisle, Illinois at price not to exceed $56,064.15. ATTACHMENTS: 1621x_new_pic.pdf EQP_4515_. pdf Mount Prospect IL - 1621X SN 41603 -yellow 2-24-2022.pdf 4515-2022_F_Vehicle_Equipment_Condition_Evaluation_Form.pdf 2 Box 1000, W inn, Michigan, 48896 MORBARIC Telephone: 989-866-2381 Fax: 989-866-2280 www.morbark.com Sold To: Village of Mount Prospect Ship To: 50 South Emerson Street Mount Prospect, IL 60056 Quote No. 41603-Y Quote Date: 2/24/2022 Customer P.O. Contact: Bill Kroll Preparer: Erika Snyder Alexander Equipment 4728 Yender Ave Lisle, IL 60532 (for further delivery to: Village of Mount Prospect) Contact 4: 847-875-0863 bkrol I C@ mounto rosoect.ore Terms: Net 30 Days Lead Time: est May 2022, based on avail inv unit STANDARD UNIT: • Morbark orange urethane paint system • Infeed with rigid tray and control handle to actuate feed wheels and dual safety pull cables • Dual horizontal feed wheels with TorgMaxT" top feed wheel compression system, hydraulic lift assist, spring assisted down pressure and manually applied hydraulic down pressure at the valve handle • Reversing automatic feed system • 30" diameter x 23-3/4" wide, four (4) knife staggered knife pocket drum with removable knife holders and dual sided chambered air -impeller system • 32 -gallon lockable fuel tank with drain plug, sight gauge and shut-off valve • 12 -gallon lockable hydraulic reservoir with sight gauge, drain plug and clean-out cover • Live hydraulic system including: ball valve, pump, motor, and valve bank with additional valve section for installation of winch package • Manual crank swivel discharge chute with 360° rotation, turnbuckle height adjustment, bottom clean-out door and adjustable flipper • 8.29, 6" channel frame with cross bracing for additional structural rigidity • 5" x 3" tubular steel telescoping drawbar with (2) 12" extensions, adjustable hitch plate with 2-1/2" pintle ring and 3/8" thick safety chains with clasp hooks • 10,000# Torsion axle, electric brakes, break -away actuator with 235/75R x 17.5", 16 -ply radial tires and hexagon splash guard fenders • 5,000# jack with stationary foot pad • Lockable steel combination tool and battery box compartment with 8D, 140OCCA battery • Registration and operator guide holder • Complete set of manuals including: Safety and Operator's, Parts Manual with electronic back-up, which also includes a Safety Video and OEM component manuals. Also included is an engine manual if applicable along with start-up paperwork • Enclosed engine with gauge panel, radiator fines screen and slide rails for belt adjustment • Trailer wiring package includes: 7 -pin flat electrical connector, LED tail lamps, LED side marker lamps, tail lights, and license plate holder with light • PSI 4.X, 145 -HP gasoline engine with automotive style clutch BOLT -ON OPTIONS: • Variable speed flow control • Winch package: Heavy-duty, 5000# pull capacity with rope, 10' chafe guard and interlock device CUSTOM OPTIONS (NON-STANDARD BUILD): • Boxer Yellow Paint #PMS 130C Sourcewell #031721 -MBI, Member ID450010 Delivery Instructions: FOB -Destination Total from Above Choices = $54,464.15 Freight = $600.00 Prep Fee = $1,000.00 Extended Price = $56,064.15 QUOTE IS VALID FOR 30 DAYS Effective 5/5/21 5 Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4515 Year: 2005 Hours: 21390 Assigned Dept./Div. Make: Morbark Date of Evaluation: Public Works Model: 15" Chipper Mileage: N/A 9-16-2021 performed By: D Ristow System Diagnosis Estimated Repair Cost Engine Fair $1,000 Transmission Fair Clutch/Belts $2,000 Differential Axles Fair $1,500 Exhaust System Good Cooling System Fair $2,000 Brakes Fair $1,000 Tires Fair $600 Steering Suspension Fair HVAC Electrical Poor/Corrosion Wiring $2,000 Body/Frame Poor/ Cracked/welded/Rusted $3,000 Interior Other- describe Total Estimated Repair Cost $13,100 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 4515 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Public Works Year: 2005 Make: Morbark Model: 15" Chipper Date of Evaluation: 9-22-2021 Ratings: Unit age: 17 Mileage/Hrs: 2,390 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 8-22 Base Policy Mileage/Hrs: N/A Mileage: N/A Points: 4 Points: 1 Repair and Maintenance Cost: $ 55,332 - Purchase Price: $ 65,604 Repair and Maintenance Percentage of Purchase Price: 118% Points. 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $13,100 - Current Book Value: $ 8,000 Repair Cost Percentage of Current Book Value: 163 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 131,206 Less Salvage Value $ 8,000 Net Lifetime Costs $123.206.00 Divided by Mileage/Hours 2390 Operating Cost Per Mile/Hour $ 51.55HR Points: 4 Total Points: 13 Comments and other considerations: This Chipper is very rusty and has wiring issues that will cause more problems. Superintendent's recommendation: Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be.