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Home My WebLink About6.7 Motion to accept joint purchasing agreement bid result for the purchase of one (1) new Bobcat skid-steer loader in an amount not to exceed $64,760.48.Mr�GauC �'d'+rt;�iect Subject Motion to accept joint purchasing agreement bid result for the purchase of one () new Bobcat skid -steer loader in an amount not to exceed $64,760.48. Meeting March 15, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $64,760.48 Budget Source Vehicle Replacement Fund Category CONSENT AGENDA Type Consent In the current budget there are funds available to replace a Bobcat skid -steer loader. The equipment to be replaced is unit 4549, a 2005 Bobcat S220 skid -steer loader. This skid -steer is used by public works personnel for landscape work, street repairs, utility repairs, snow removal, material handling, moving trailers, etc. throughout the Village. A replacement skid -steer and attachments are available through Sourcewell contract pricing from Atlas Bobcat of Yorkville, IL. This piece of equipment has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses point -based criteria that rates each vehicle on four (4) major factors including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the unit should be replaced. This skid -steer loader scored thirteen (13) points indicating that it should be replaced. The vehicle condition evaluation form and summary report are attached. 1 If the service life is extended, this piece of equipment will require a substantial financial investment. These costs are delineated on the attached vehicle evaluation form. The current book value of this skid -steer is $14,000. The proposed replacement, a Bobcat model 576, is similar to the department's existing skid -steer loader but includes a backup camera for safety, stronger lifting capacity, as well as hand and foot controls for ease of operation. Included in this purchase is 30 -inch planer for asphalt/concrete milling/grinding and a bucket for material handling. The Village is eligible to purchase this piece of equipment through the Sourcewell contract joint purchasing agreement. This contract is publicly bid and satisfies the requirements of the Village of Mount Prospect Purchasing Policy. Delivery of the new vehicle is expected within (6) months of the purchase order. The Bobcat S76 skid -steer will be inspected by Atlas Bobcat of Yorkville, IL and delivered to the Mount Prospect Public Works facility. The skid -steer being replaced will be traded -in for $19,500. The purchase price indicated ($64,760.48) includes the $19,500.00 trade-in credit for the Village's existing skid -steer. Alternatives 1. Accept Sourcewell joint purchasing agreement bid result for the procurement of one (1) new Bobcat S76 skid -steer loader and attachments from Atlas Bobcat of Yorkville, Illinois in an amount not to exceed $64,760.48. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the Sourcewell joint purchasing agreement bid results for the procurement of one (1) new Bobcat S76 skid -steer loader in an amount not to exceed $64,760.48. ATTACHMENTS: 4549-2022_F_Vehicle_Equipment_Condition_Evaluation_Form.pdf EQP_4549_Bobcat.pdf S76_Bobcat_new.pdf VILLAGE OF MOUNT PROSPECT - S76 - HMM-28544.pdf 2 Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4549 Assigned Dept./Div. Public Works 2005 Ingersoll Rand Bobcat S220 Year: Make: Model: Mileage: Hours: 970 Date of Evaluation: 9-17-2021 Performed By: D RlstoW System Diagnosis Estimated Repair Cost Engine Good Transmission Fair/Hydraulics,Seals/motors $4,000 Differential Fair Exhaust System Good Cooling System Fair/ Radiator, hoses $1,500 Brakes Fair Parking Brake Tires Poor $2,400 Steering Fair Suspension HVAC Fair $500 Electrical Fair $1,000 Body/Frame Fair Interior Fair Seat $500 Other- describe Hydraulic cylinders $4,000 Total Estimated Repair Cost $12,100 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 4549 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Public Works Year: 2005 Make: Ingersoll Rand Model: Bobcat 5220 Date of Evaluation: 9-22-2021 Ratings: Unit age: 17 Mileage/Hrs: 970H RS Maintenance Cost: Performed By: K DeLuca Base Policy Age: 8-22 Base Policy Mileage/Hrs: Mileage: Repair and Maintenance Cost: $ 21,474 - Purchase Price: $ 46,520 Repair and Maintenance Percentage of Purchase Price: 46 oho Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $12,100 - Current Book Value: $ 8,000 Repair Cost Percentage of Current Book Value: 151 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 71,071 Less Salvage Value $ 8,000 Net Lifetime Costs $ 63,071 Divided by Mileage/Hours 970 hr Operating Cost Per Mile/Hour $ 65.02 H R Points: 4 Points: Points. 4 Points: 4 Total Points: 12 Comments and other considerations: Age of hydraulic hoses and cylinders may be a large expense to maintain. Superintendent's recommendation: Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. 4 0 F-01 *'-wi, Bobcat Customer Name/Address: VILLAGE OF MOUNT PROSPECT Attn: KEVIN DELUCA 1700 W CENTRAL RD Mount Prospect, IL 60056 Phone: (847) 875-0921 Product Quotation Quotation Number: HMM-28544 Date: 2022-03-07 12:29:27 Bobcat Delivering Dealer TODD Atlas Bobcat, Yorkville,IL 106 BEAVER STREET YORKVILLE IL 60560 Phone: (630) 553-0150 Fax: (630) 553-7662 Description S76 T4 Bobcat Skid Steer Loader 74.0 HP Tier 4 V2 Bobcat Engine Auxiliary Hydraulics: Variable Flow Backup Alarm Bob -Tach Bobcat Interlock Control System (BICS) Controls: Bobcat Standard Cylinder Cushioning - Lift, Tilt Engine/Hydraulic Performance De -rate Protection Glow Plugs (Automatically Activated) Horn Instrumentation: Standard 5" Display (Rear Camera Ready) with Keyless Start, Engine Temperature and Fuel Gauges, Hour meter, RPM and Warning Indicators. Includes maintenance interval notification, fault display, job codes, quick start, auto idle, and security lockouts. Lift Arm Support P69 Performance Package Power Bob -Tach 7 -Pin Attachment Control High Flow Two -Speed C68 Comfort Package "Enclosed Cab with HVAC Sound Reduction Touch Display with Radio & Bluetooth ORDER TO BE PLACED WITH: Contract Holder/Manufacturer Clark Equipment Co dba Bobcat Company 250 E Beaton Dr, West Fargo, ND 58078 Phone: 701-241-8719 Fax: 855-608-0681 Contact: Heather Messmer Heather. Messmer0doosan.com Part No Qty Price Ea. Total M0369 1 $40,116.96 $40,116.96 Lift Path: Vertical Lights, Front and Rear LED Operator Cab • Includes: Vinyl Adjustable Vinyl Suspension Seat, Top and Rear Windows, Parking Brake, Seat Bar and Seat Belt • Roll Over Protective Structure (ROPS) meets SAE -J1040 and ISO 3471 • Falling Object Protective Structure (FOPS) meets SAE-JI043 and ISO 3449, Level I; (Level II is available through Bobcat Parts) • Vinyl suspension seat with 2 -point seat belt Parking Brake: Wedge Brake System Tires: 12-16.5, 12PR, Bobcat Heavy Duty Warranty: 2 years, or 2000 hours whichever occurs first M0369 -P06 -P69 1 $5,502.96 $5,502.96 Dual Direction Bucket Positioning Automatic Ride Control Reversing Fan M0369 -M -C68 1 $5,595.84 $5,595.84 Heated Cloth Air Ride Suspension Seat Premium LED Lights Rear View Camera" Strobe M0369 -AOI -C39 1 $220.00 $220.00 74" Heavy Duty Bucket 7272680 1 $1,078.44 $1,078.44 --- Bolt -On Cutting Edge, 74" 6718007 1 $285.78 $285.78 Description Part No Qty Price Ea. Total Road Hog G5 30" High Flow Planer 1 $26,900.00 $26,900.00 Total of Items Quoted $79,699.98 Dealer P.D.I. $200.00 Freight Charges $776.00 Dealer Assembly Charges $67.50 Trade-in 2005 Bobcat S220, Bucket, and planer ($19,500.00) Other Charges: Material and Logistics $3,517.00 7 Quote Total - US dollars Notes: $64,760.48 *Prices per the Sourcewell Contract #040319-CEC. *Terms Net 60 Days. Credit cards accepted. *FOB Destination *State Sales Taxes apply. IF Tax Exempt, please include Tax Exempt Certificate with order. *TID# 38-0425350 *Quote valid for 30 days ORDER ACCEPTED BY: SIGNATURE PRINT NAME AND TITLE DELIVERY ADDRESS: BILLING ADDRESS (if different than Ship To TAX EXEMPT? Exempt in the State of FEDERAL- STATE- Expiration EDERAL-STATE-Expiration Date: DATE PURCHASE ORDER NUMBER YES NO Tax Exempt ID: 0