The URL can be used to link to this page

Home My WebLink About9.2 DISCUSSION of proposed plans to expand and remodel the Village Board Executive Conference RoomMr�GauC �'d'+rt;�iect Subject DISCUSSION of proposed plans to expand and remodel the Village Board Executive Conference Room. Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information March 1, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - true Capital Improvements Fund VA 14 W-1vel 41 Z Discussion Item This memorandum transmits a proposed layout plan and cost estimate for remodeling and expansion of the Village Hall Executive Conference Room. The layout plan is enclosed as Attachment A and the cost estimate is Attachment B. The purpose of the proposed project is to increase the size of the room to accommodate larger meetings and workgroups. Notably, it is recurrently difficult to facilitate productive meetings with developers and civic groups due to space limitations. The room's table is often utilized beyond capacity, forcing meeting attendees to sit on the perimeter of the room instead of at the table; this occurs in our weekly leadership team meetings as well as other meetings with outside groups. In addition, there are items showing significant wear and tear such as the glass table top and cabinets, with other items becoming obsolete or underutilized, such as the storage closets and side staff table. Generally, the scope of work includes removing the existing north wall and incorporating the adjacent storage room into the room's footprint. Following this work, the ceiling and carpet will be replaced. In addition, new furniture, including a larger capacity conference table, a new Smart Board monitor, new cabinets, and 1 new appliances will be installed. The scope of work also includes miscellaneous carpentry, electrical, communications wiring, and lighting work necessary to make the new conference room an effective work space. In order to mitigate the loss of storage space, Public Works crews will construct a new storage closet in the TV Services office area. Specifically, a new closet will be constructed in place of one of the existing cubicles outside the control room. Work will be performed utilizing a combination of Public Works in-house crews and specified contractors. Staff anticipates that the entire project will require 10-14 weeks of work from notice to proceed. The longest lead time is for the new conference room table (presently at 10-14 weeks). The total estimated cost of the project is $75,486.76. Funding for this proposed project will be drawn from an existing capital account (Other Public Buildings (020.80.90.00.1.706.651.001)) where a budget of $165,000 has been authorized for improvements to Village -owned buildings. None of the anticipated expenditures, individually or collectively to single vendor, are likely to exceed the $20,000 threshold for Village Board approval. Consequently, staff does not anticipate requesting Village Board approval for purchases. This memorandum has been prepared for informational purposes only. No Village Board action is requested at this time. Alternatives 1. No Village Board action is requested 2. Action at the discretion of the Village Board Staff Recommendation This item is for informational purposes only. No Village Board action is requested. ATTACHMENTS: Attachment A Exec Conference Room Layout Plan - 2.11.2022.pdf Attachment B Executive Conference Room Cost Proposal.pdf 2 [ )pC)f::)0�.,I: I�) p) I f CfT E D C E IING I�'L AN [)(IS.I.1IN0 :)L.AIN Cost Estimate for Village Hall Executive Conference Room Remodel 11 -Feb -22 Conference Table 11 125.00 New conference table. Same as Police HQ Building. Smart Board 10 000.00 Estimate. Product TBD. Ceiling Grid and Tiles 7,500.00 Install new ceiling rid and new ceiling tiles. Replace existing cabinets with new cabinets and hardware. lift x Cabinets 7,500.00 24 in deep, with opening for mini fridge and ice machine Countertops 6,500.00 Replace existing countertop with mid grade quartz counter to Open cell spray foam cinder block walls on exterior wall of new Insulation 4,800.00 addition. 240 s ft of wall Install new grid in whole room and replace all ceiling tile. Total Ceiling Grid $ 4,500.00 cost is This is a $3,000 add to the required work. Fire Sprinkler Re work $ 3,600.00 Re -work sprinkler heads and lateral line in existing closet to new height. Do not have enough attic stock to carpet the expanded space. Install Carpet $ 3,000.00 Current carpet tiles are no longer availabe. Need to choose new carpet tile and carpet entire conference room (existing and TV Service area rework so items in current Build a z3yttxFfiit room with a door where existing cube is 13cated. Going to re -use door from old storage room. Interior wall to be storage room can be relocated for $ 2,800.00 plywood very shelving This price includes, studs $200, drywall conference room expansion to can take $300, plywood $400, door frame $800, electric $100 and paint place Paint Whole room $ 3,500.00 Paint the existing conference room and expanded space White Boards 2,361.76 Home Kun concluit runs just above existing storage room ancl will need to be re worked up to new height. Smoke Detector will need Fire Alarm Re Work $ 2,000.00 to be removed or re -installed but Fire Panel software will need to be changed with new room description. Sofware programmer is $300 per hour plus travel just to make naming change on Demo current storage closet and frame to $ 1,500.00 16 ft metal studs, drywall, screws match Ian Replace Commercial Bunn Coffee Pot 1,000.00 3 burner Bunn commercial coffee pot with water feed Add wall outlets to new space and re work $ 550.00 Outlets, pipe, switches fittings etc.. switches Existing Cable Re Work 500.00 If needed to be replaced because they are 2 short Replace Mini Fridge 500.00 New fridge with glass door HVAC 400.00 lInstall new linear diffuser and duct work. Re Working Existing J box above Closet Need to trace out and at least move j box above new ceiling ceiling for Village Board Room projection $ 400.00 height screen Replace sink and faucet 400.00 New undermount sink and 1 handle faucet Install wood blocking in wall to support new Open wall , install wood, electric and close back up and patch, $ 350.00 paint, bring 120v power feed in, conduit down from ceiling and smart board install outlet Drywall 1 door way $ 300.00 Remove door and frame and close up opening with drywall atch aint Re -Work electric / Data in floor to come up 300.00 Drill 2 new hoes in concrete slab and move existing data and in leg of new table $ electric to new location and patch old holes in slab Install electric for new Smart board $ 100.00 Install outlet in wall for new smart board Total Estimated Cost: 75r486.76 INo contingency.