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Home My WebLink About6.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AND ADOPT AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021Mr�GauC �'d'+rt;�iect Subject Motion • • waive the rule • . tworeadings of an ordinance and adopt AN ORDINANCE AND ADOPT AN A BUDGETAMENDMENTS TO THE ANNUAL ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,, 2021 AND ENDING DECEMBER 31, 2021 Meeting March 1, 2022A' MEETING OF • PROSPECT VILLAGE BOARD Fiscal Impact Dollar Amount Budget Source Category CONSENT AGENDA Type Consent The Village of Mount Prospect amends the annual budget as and when the need arises. Each year, the Village carries forward a few approved budget items and unfinished projects from one fiscal year to another for various reasons. The amendments presented herewith decrease the 2021 annual budget by $5,295,633. The same amount is carried over to the fiscal year 2022 and will increase the 2022 annual budget from $155,196,933 to $160,492,566. The General Fund amendment includes $64,819 in operating items for Human Services, Police and Fire. Of this amount, $1,500 is for Human Services Department for professional services, $52,000 for Police equipment, repairs, and ammunition items: and $11,319 for Fire Department equipment and maintenance items. All the items are being carried over to 2022 due to timing issues with the expenses. 1 The Capital Improvement Fund involves various items listed below from the Capital Improvement Plan. Fire: • $138,000 - Warning Sirens will be carried forward for the Warning Siren project. The project was initially planned in two phases, and $120,000 in expenditures was proposed for both 2021 and 2022. The Village received and approved a proposal to complete the warning siren upgrades for $138,000. The project will be completed in 2022 and save the Village $102,000. The amount carried forward is higher than the initial budgeted amount by $18,000. The final amendment for the year 2021 will include the adjustment to address the over -transferred amount. • $121,028 - The CIP 2021 included improvements for Fire Station 12, totaling $130,000. The project was not completed in time due to supply chain issues with materials. The project is expected to be completed in 2022. • • $93,000 - The amount includes $30,000 for Village Hall window design/specification development and $63,000 for the booster pump upgrade at the Village Hall, which was postponed in 2021 due to supply chain issues. . $235,000 - The amount is carried over for phase II design engineering for the Central Road pedestrian crossing, and it is expected to be completed in 2022. • $900,000 - The amount is allocated from the HB 62 grant from the State of Illinois for the train station platform extension. The amount was not received in 2021. Hence, the project is carried over from 2021 to 2022. • $25,000 - The Public Works boiler project was not completed due to supply chain issues. The product is expected to become available in Q1-2022. • $191,455 - There are various Public Works facility improvements, including wash bay rehab, block wall sealing and tuckpointing, and locker remodel, were not completed due to supply chain issues and are expected to be completed in 2022. • $91,701 - The amount is carried over for the Lonnquist Blvd. streetlight construction and engineering project as well as for the Seminole Lane streetlight phase II engineering project. Both projects will be completed in 2022. • $29,798 - Phase II engineering and design are already completed for Public 2 Works Fiber Network project. Staff is working through the permit process with IDOT and Union Pacific Railroad, which is expected to be completed in 2022. • $37,977 - Melas-Meadows Bridge Phase I study is expected to have IDOT approval in 2022. $16,262 is carried over for IDOT engineering reviews, and $21,715 will be used for Union Pacific Railroad engineering reviews. The Street Improvement Construction Fund included $80,000 for the Bike Route Sign Project. The materials for the signage are already ordered, but materials worth $47,073 have not arrived yet due to supply chain issues. The materials are expected to arrive in 2022. The Flood Control Construction Fund will have to carry forward $244,590 for Levee 37 Emergency Generator Construction project, as the project is expected to be completed in 2022. The remaining $35,976 is for Aspen Trails Phase II Construction, and it will be paid out once the final construction is concluded in Q1- 2022. r • . : Road resurfacing projects for several streets were not completed in 2021 due to ongoing Illinois American Water infrastructure work. These streets will be resurfaced in 2022. A traffic safety van was ordered from the DUI Funds in 2021 and is expected to arrive in 2022. The Budget Amendment will carry over $45,000 from 2021 to 2022 to cover the purchase. Tables, chairs, and certain furniture items were ordered by the Foreign Fire Tax Board. These items were not received in 2021 due to supply chain issues and are expected to arrive in 2022. 3 • The water main lining and water main replacement projects were completed in 2021, but the final invoices, totaling $1,270,173, have not yet been received. • Motor Control Replacement at Station 5 is still in process. It was not completed in 2021 due to COVID related supply chain issues. $149,220 is carried over to cover the expenditures for the project. • Cottonwood Relief Station Rehab, as well as the SCADA integration project, are still in process. The final bill of $398,951 will be paid once the project is concluded in 2022. • The Deep Well #5 abandonment project is still underway and is expected to be completed in 2022. $169,266 is carried over to pay the final cost upon the conclusion of the project. • Phase II design engineering for the second elevated tank is still underway. The project was awarded in 2021 and is expected to be concluded in 2022. $289,200 is carried over to cover the remaining project cost for the Phase II engineering. • Police: Per the approved Capital Improvement Plan, a P4 Explorer and Dodge Durango were ordered in 2021 and will arrive in 2022. $115,222 is carried over from 2021 to 2022 to cover the purchase and upfitting costs. • Fire: An ambulance and fire engine are ordered and paid for. $21,244 is carried over to pay for the upfitting costs for the fire engine and the ambulance. • Public Works: The department ordered replacement vehicles for truck #2727 and pickup truck #4503. Staff is awaiting delivery of both vehicles. The final invoices, including upfitting costs totaling $235,000 will be paid from the carried over amounts from 2021 to 2022. A detailed amendment report for 2021 and 2022 is included herewith. After the approval of the proposed amendment, a final amendment to close out the year 2021 will be presented in the next few weeks. Alternatives 1. Adopt the proposed amendment number 2 for the 2021 Annual Budget reducing the Annual Budget by $5,295,633. 2. Action at the discretion of the Village Board 4 Adopt the proposed amendment number 2 for the 2021 Annual Budget reducing the Annual Budget by $5,295,633. ATTACHMENTS: 2021 Budget Amendment 2.pdf Budget Carryover Memo 2021 to 2022.pdf 5 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2022 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2022. 11 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021 AND ENDING DECEMBER 31, 2021 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2021 and ending December 31, 2021 was adopted through the passage of Ordinance No. 6544 approved by the Corporate Authorities of the Village of Mount Prospect on November 17, 2020; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6558 on March 3, 2020 amending the annual budget for the fiscal year commencing January 1, 2021 and ending December 31, 2 02 1; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2021 and ending December 31, 2021; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2021 through December 31, 2021 Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number Two, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2021 through December 31, 2021 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. 7 SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAPES: ABSENT: PASSED and APPROVED this day of , 2022. Paul Wm. Hoefert Mayor ATTEST Karen Agoranos Village Clerk 0 Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget Amended Il::unds 001. Generall Fund Amendments 001.50.01.00.0.000.530.006 - Professional Services Other Prof. Serv. 6,000 (1,500) 4,500 001.60.01.00.0.000.655.004 - Computer Equipment Computer Eqpt - Depts 20,000 (8,000) 12,000 001.60.01.00.0.252.532.002 - Equipment Maintenance & Repair Equipment Maint. 35,000 (17,000) 18,000 001.60.61.65.0.000.621.005 - Police Commodities Ammunition & Targets 53,000 (27,000) 26,000 001.70.71.00.0.000.665.017 - Other Equipment Fire Hose & Appliances 14,500 (1,640) 12,860 001.70.71.00.0.000.665.018 - Other Equipment Firefighting Equipment 8,200 (1,440) 6,760 001.70.71.00.0.000.665.045 - Other Equipment Turn Out Clothing 35,518 (2,290) 33,228 001.70.71.00.0.300.668.001- Radio Equipment Radio Equip -Fire 19,500 (3,350) 16,150 001.70.71.00.0.302.665.045 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. - Other Equipment Turn Out Clothing 5,898 (2,599) 3,299 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fire Station #12 Facility Improvements 197,616 (64,819) 132,797 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 61,567,079 - 61,567,079 001. Gennelrall Fund Totall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 61,764,695 (64,819) 61,699,876 02.0 Capital improvement Fund Amendments 020.70.90.00.1.709.665.048 - Other Equipment Village Warning Sirens 120,000 (138,000) (18,000) 020.80.90.00.0.706.645.020 - Village Hall Facility Improvements 93,000 (93,000) - 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 571,061 (235,000) 336,061 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension 900,000 (900,000) - 020.80.90.00.1.705.676.008 - Streetlights & Traffic Signals Res Streetlight Improv 225,000 (91,701) 133,299 020.80.90.00.1.705.679.002 - Other Infrastructure Ped Bridge - Melas/Mead 408,478 (37,977) 370,501 020.80.90.00.1.706.649.020 - Public Works Facility Facility Imp 375,000 (221,253) 153,747 020.80.90.00.1.706.651.010 - Other Public Facilities Repl HVAC -Pub Bldgs 140,000 (25,000) 115,000 020.70.90.00.1.706.646.001 - Fire Station #12 Fire Station Imp 80,000 (71,028) 8,972 020.80.90.00.0.706.646.020 - .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fire Station #12 Facility Improvements 50,000 (50,000) - Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,962,539 (1,862,959) 1,099,580 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 1,335,886 1,335,886 02.0 Capital Improvement (Fund TotaI 4,2.98,425 (1,862.,959) 2.,435,466 02.3 Street Improvement Construc Fund Amendments 023.80.90.00.0.710.636.031- Other Expenditures Bike Route Sign Project 80,000 (47,073) 32,927 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 80,000 (47,073) 32,927 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 4,384,958 4,384,958 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 02.3 Street Improvement Construc Fund Total 4,464,958 (47,073) 4,417,885 0 Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures 041. Iotoir FuelTax (Fund Amendments 041.80.90.00.0.705.678.002 - Streets Resurfacing - MFT Fund 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 1,051,376 1,051,376 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 041. Motoir Fuell 1"ax (Fund Total 3,100,376 (318,22.7) 2,/82,149 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 ICDA Fine (Fund Amendments 045.60.90.00.0.708.660.003 - Motor Equipment Police Vehicles 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 3,000 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 IDUII Fine (Fund Totall 48,000 (45,000) 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 046 Foreign Fire Tax Board (Fund Amendments 046.70.71.00.0.301.665.021- Other Equipment Furniture & Equipment 10,000 (28,712) (18,712) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 10,000 (28,712) (18,712) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 56,950 56,950 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 046 Foreign Fire Tax Bard Fund TotA 66,950 (2.8,712) 38,2.38 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Current 385,000 (149,221) 235,779 Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 02.4 Flood Coin -troll Construction Fund (169,266) 890,734 050.80.90.00.1.701.672.002 - Amendments 1,037,682 (398,951) 638,731 024.80.90.00.1.702.666.003 - Emergency Generators Emergency Generator Levee 3i 257,792 (244,590) 13,202 024.80.90.00.1.702.677.003 - Flood Control Levee 37 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 9,300,000 (35,976) 9,264,024 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 9,557,792 (280,566) 9,277,226 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 458,570 050 Water and Sewer Fund Total 458,570 02.4 Flood Cointroll Construction Fund Totall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 10,016,362. (2.80,566) 9,735,796 041. Iotoir FuelTax (Fund Amendments 041.80.90.00.0.705.678.002 - Streets Resurfacing - MFT Fund 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 1,051,376 1,051,376 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 041. Motoir Fuell 1"ax (Fund Total 3,100,376 (318,22.7) 2,/82,149 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 ICDA Fine (Fund Amendments 045.60.90.00.0.708.660.003 - Motor Equipment Police Vehicles 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 3,000 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 IDUII Fine (Fund Totall 48,000 (45,000) 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 046 Foreign Fire Tax Board (Fund Amendments 046.70.71.00.0.301.665.021- Other Equipment Furniture & Equipment 10,000 (28,712) (18,712) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 10,000 (28,712) (18,712) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 56,950 56,950 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 046 Foreign Fire Tax Bard Fund TotA 66,950 (2.8,712) 38,2.38 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv 385,000 (149,221) 235,779 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl 3,329,478 (1,270,173) 2,059,305 050.80.90.00.1.700.671.005 - Water Distribution Deep Well Rehab 1,060,000 (169,266) 890,734 050.80.90.00.1.701.672.002 - Sewer System Lift Station Rehab 1,037,682 (398,951) 638,731 050.80.90.00.1.700.671.008 - .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Water Distribution Elevated Tank 300,000 (289,200) 10,800 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 6,112,160 (2,276,811) 3,835,349 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 16,923,705 - 16,923,705 050 Water and Sewer Fund Total 23,035,865 (2,276,81.1.) 20,759,054 10 Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 061. VehWe IRepllaceirnent (Fund Amendments 061.60.90.00.1.708.660.003 - Motor Equipment Police Vehicles 234,893 (115,222) 119,671 061.70.90.00.1.708.660.005 - Motor Equipment Fire Vehicles 1,005,000 (21,244) 983,756 061.80.90.00.1.708.660.006 - Motor Equipment PW Vehicles .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 834,119 (235,000) 599,119 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,074,012 (371,466) 1,702,546 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 061. Velhidle (Replacement (Fund Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,074,01.2 (37.1,466) 1,702.,546 Amended Funds Total AH Other VUHage IlBudgeted Accounts 108,869,643 (5,295,633) 103,574,010 Total All Funds 137,513,283 5,295,633) 132,217,650 11 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL CASSADY — VILLAGE MANAGER, NELLIE BECKNER — ASST. VILLAGE MANAGER FROM: AMIT THAKKAR - DIRECTOR OF FINANCE DATE: FEBRUARY 24, 2022 SUBJECT: BUDGET CARRYOVER FROM 2021 TO 2022 The Village of Mount Prospect amends the annual budget as and when the need arises. Each year, the Village carries forward a few approved budget items and unfinished projects from one fiscal year to another for various reasons. The amendments presented herewith decrease the 2021 annual budget by $5,295,633. The same amount is carried over to the fiscal year 2022 and will increase the 2022 annual budget from $155,196,933 to $160,492,566. a) General Fund - $64,819 The General Fund amendment includes $64,819 in operating items for Human Services, Police and Fire. Of this amount, $1,500 is for Human Services Department for professional services, $52,000 for Police equipment, repairs, and ammunition items: and $11,319 for Fire Department equipment and maintenance items. All the items are being carried over to 2022 due to timing issues with the expenses. 12 001 GeneralllFund 61,7644,695 X644,819) 61,699,876 69,211,839 644,819 69,276,658 020 CapiitallImprovement IFund 44,298,4425 X1,862,959)1 2,445,4466 9,213,564 1,862,959 11,076,519 0123 Street (Improvement Construc (Fund 44,44644,958 1417,07311 41,4117,8.85 8,826,000 417,473 8,873,073 0244 IFllood Control) Construct9ion IFund 10,016,362 (280,566) 9,735,796 1,758,691, 280,56t 2,039,257 0411 Motor IFuell Tax IFund 3,1001,376 (318,227) 2,78,2,1449 41,056,322 318,227 44,3744,549 0415 pull IFline IFund 48,000 X415,000) 3,000 2,000 415,000 447,000 046 IForeiign (Hire Tax Board IFund 6,6,9K X28.,71211 38,238, 63,300 28,712 92,012 050 'vol@ter and Severer IFund 23,0135,865 12,276,81111 20,759,0544 31,063,252 2,276,811, 33,3410,063 061 Vehliclle Replacement IFund 2,0741,01.2 (371,4166) 1,7042,5446 3,223,000 371,4461 3,5941,41661 n AIIIIOtherVillllegeBudgetedAccounts- 28,643,6440 - 28,6443,6440 27,778,969 - 27,778,969 a) General Fund - $64,819 The General Fund amendment includes $64,819 in operating items for Human Services, Police and Fire. Of this amount, $1,500 is for Human Services Department for professional services, $52,000 for Police equipment, repairs, and ammunition items: and $11,319 for Fire Department equipment and maintenance items. All the items are being carried over to 2022 due to timing issues with the expenses. 12 b) Capital Improvement Fund - $1,862,959 The Capital Improvement Fund involves various items listed below from the Capital Improvement Plan. Fire: 1) $138,000 — Warning Sirens: $138,000 will be carried forward for the Warning Siren project. The project was initially planned in two phases, and $120,000 in expenditures was proposed for both 2021 and 2022. The Village received and approved a proposal to complete the warning siren upgrades for $138,000. The project will be completed in 2022 and save the Village $102,000. The amount carried forward is higher than the initial budgeted amount by $18,000. The final amendment for the year 2021 will include the adjustment to address the over - transferred amount. 2) $121,028 — Fire Station 12 Improvements — The CIP 2021 included improvements for Fire Station 12, totaling $130,000. The project was not completed in time due to supply chain issues with materials. The project is expected to be completed in 2022. Public Works: 1) $93,000 —Village Hall Facility Improvements: The amount includes $30,000 for Village Hall window design/specification development and $63,000 for the booster pump upgrade at the Village Hall, which was postponed in 2021 due to supply chain issues. 2) $235,000 - Central Road Pedestrian Crossing: The amount is carried over for Phase II design engineering for the project, and it is expected to be completed in 2022. 3) $900,000 — Platform Extension: The amount is allocated from the HB 62 Grant from the State of Illinois. The amount was not received in 2021. Hence, the project is carried over from 2021 to 2022. 4) $25,000 — PW Boiler: The project was not completed due to supply chain issues. The product is expected to become available in Q1-2022. 5) $191,455 — PW Facility Improvements — Various projects, including wash bay rehab, Block Wall sealing and tuckpointing, and locker remodel, were not completed due to supply chain issues and are expected to be completed in 2022. 6) $91,701 — Residential Streetlight Project — The amount is carried over for the Lonnquist Blvd. streetlight construction and engineering project as well as for the Seminole Lane Street Light Phase II engineering project. Both projects will be completed in 2022. 7) $29,798 — PW Fiber Network — Phase II engineering and design are already completed for this project. Staff is working through the permit process with IDOT and Union Pacific Railroad, which is expected to be completed in 2022. 8) $37,977 — Melas-Meadows Bridge Phase I — The study is expected to have IDOT approval in 2022. $16,262 is carried over for IDOT engineering reviews, and $21,715 will be used for Union Pacific Railroad engineering reviews. 2 13 c) Street Improvement Construction Fund - $47,073 The Street Improvement Construction Fund included $80,000 for the Bike Route Sign Project. The materials for the signage are already ordered, but materials worth $47,073 have not arrived yet due to supply chain issues. The materials are expected to arrive in 2022. d) Flood Control Construction Fund - $280,566 The Flood Control Construction Fund will have to carry forward $244,590 for Levee 37 Emergency Generator Construction project, as the project is expected to be completed in 2022. The remaining $35,976 is for Aspen Trails Phase II Construction, and it will be paid out once the final construction is concluded in Q1- 2022. e) Motor Fuel Tax Fund - $318,225 Road resurfacing projects for several streets were not completed in 2021 due to ongoing Illinois American Water infrastructure work. These streets will be resurfaced in 2022. f) DUI Fund - $45,000 A traffic safety van was ordered from the DUI Funds in 2021 and is expected to arrive in 2022. The Budget Amendment will carry over $45,000 from 2021 to 2022 to cover the purchase. g) Foreign Fire Tax Board Fund - $28,712 Tables, chairs, and certain furniture items were ordered by the Foreign Fire Tax Board. These items were not received in 2021 due to supply chain issues and are expected to arrive in 2022. h) Water and Sewer Fund - $2,276,811 Water Main Projects: The water main lining and water main replacement projects were completed in 2021, but the final invoices, totaling $1,270,173, have not yet been received. Motor Control Replacement at Station 5 is still in process. It was not completed in 2021 due to COVID related supply chain issues. $149,220 is carried over to cover the expenditures for the project. Cottonwood Relief Station Rehab: The rehab, as well as the SCADA integration project, are still in process. The final bill of $398,951 will be paid once the project is concluded in 2022. 3 14 Deep Well Abandonment: The Deep Well #5 abandonment project is still underway and is expected to be completed in 2022. $169,266 is carried over to pay the final cost upon the conclusion of the project. Second Elevated Tank: Phase II design engineering for the second elevated tank is still underway. The project was awarded in 2021 and is expected to be concluded in 2022. $289,200 is carried over to cover the remaining project cost for the Phase II engineering. i) Vehicle Replacement Fund - $371,466 Police: Per the approved Capital Improvement Plan, a P4 Explorer and Dodge Durango were ordered in 2021 and will arrive in 2022. $115,222 is carried over from 2021 to 2022 to cover the purchase and upfitting costs. Fire: An ambulance and Fire Engine is ordered and paid for. $21,244 is carried over to pay for the upfitting costs for the Fire Engine and the Ambulance. Public Works Department ordered replacement vehicles for truck #2727 and pickup truck #4503. Staff is awaiting delivery of both vehicles. The Final invoices, including upfitting costs totaling $235,000 will be paid from the carried over amounts from 2021 to 2022. A detailed amendment report for 2021 and 2022 is included herewith. Please let me know if you have any questions or concerns. After the approval of the proposed amendment, a final amendment to close out the year 2021 will be presented in the next few weeks. Thank you. Respectfully Submitted, Amit Thakkar Director of Finance 0 15 Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget Amended Il::unds 001. Generall Fund Amendments 001.50.01.00.0.000.530.006 - Professional Services Other Prof. Serv. 6,000 (1,500) 4,500 001.60.01.00.0.000.655.004 - Computer Equipment Computer Eqpt - Depts 20,000 (8,000) 12,000 001.60.01.00.0.252.532.002 - Equipment Maintenance & Repair Equipment Maint. 35,000 (17,000) 18,000 001.60.61.65.0.000.621.005 - Police Commodities Ammunition & Targets 53,000 (27,000) 26,000 001.70.71.00.0.000.665.017 - Other Equipment Fire Hose & Appliances 14,500 (1,640) 12,860 001.70.71.00.0.000.665.018 - Other Equipment Firefighting Equipment 8,200 (1,440) 6,760 001.70.71.00.0.000.665.045 - Other Equipment Turn Out Clothing 35,518 (2,290) 33,228 001.70.71.00.0.300.668.001- Radio Equipment Radio Equip -Fire 19,500 (3,350) 16,150 001.70.71.00.0.302.665.045 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. - Other Equipment Turn Out Clothing 5,898 (2,599) 3,299 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fire Station #12 Facility Improvements 197,616 (64,819) 132,797 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 61,567,079 - 61,567,079 001. Gennelrall Fund Totall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 61,764,695 (64,819) 61,699,876 02.0 Capital improvement Fund Amendments 020.70.90.00.1.709.665.048 - Other Equipment Village Warning Sirens 120,000 (138,000) (18,000) 020.80.90.00.0.706.645.020 - Village Hall Facility Improvements 93,000 (93,000) - 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 571,061 (235,000) 336,061 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension 900,000 (900,000) - 020.80.90.00.1.705.676.008 - Streetlights & Traffic Signals Res Streetlight Improv 225,000 (91,701) 133,299 020.80.90.00.1.705.679.002 - Other Infrastructure Ped Bridge - Melas/Mead 408,478 (37,977) 370,501 020.80.90.00.1.706.649.020 - Public Works Facility Facility Imp 375,000 (221,253) 153,747 020.80.90.00.1.706.651.010 - Other Public Facilities Repl HVAC -Pub Bldgs 140,000 (25,000) 115,000 020.70.90.00.1.706.646.001 - Fire Station #12 Fire Station Imp 80,000 (71,028) 8,972 020.80.90.00.0.706.646.020 - .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fire Station #12 Facility Improvements 50,000 (50,000) - Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,962,539 (1,862,959) 1,099,580 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 1,335,886 1,335,886 02.0 Capital Improvement (Fund TotaI 4,2.98,425 (1,862.,959) 2.,435,466 02.3 Street Improvement Construc Fund Amendments 023.80.90.00.0.710.636.031- Other Expenditures Bike Route Sign Project 80,000 (47,073) 32,927 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 80,000 (47,073) 32,927 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 4,384,958 4,384,958 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 02.3 Street Improvement Construc Fund Total 4,464,958 (47,073) 4,417,885 W Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Fund/Account Number Amount 02.4 Flood Coin -troll Construction Fund Amendments Increase/ Amended (Decrease) Budget 024.80.90.00.1.702.666.003 - Emergency Generators Emergency Generator Levee 3i 257,792 (244,590) 13,202 024.80.90.00.1.702.677.003 - Flood Control Levee 37 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 9,300,000 (35,976) 9,264,024 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 9,557,792 (280,566) 9,277,226 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 458,570 890,734 458,570 02.4 Flood Coirntiroll Construction Fund "Fotall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 10,016,362. (2.80,566) 9,735,796 041. Iotoir Fuel'Tax (Fund Amendments 041.80.90.00.0.705.678.002 - Streets Resurfacing - MFT Fund 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 2,049,000 (318,227) 1,730,773 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 1,051,376 1,051,376 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 041. Motoir Fuel 'Fax Fund Total 3,100,376 (318,227) 2,/82,149 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 ICDA Fine (Fund Amendments 045.60.90.00.0.708.660.003 - Motor Equipment Police Vehicles 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amendments Total 45,000 (45,000) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Budgeted Accounts for the Fund 3,000 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 045 IDUII Fine IFuund'Totall 48,000 (45,000) 3,000 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv 385,000 (149,221) 235,779 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl 3,329,478 (1,270,173) 2,059,305 050.80.90.00.1.700.671.005 - Water Distribution Deep Well Rehab 1,060,000 (169,266) 890,734 050.80.90.00.1.701.672.002 - Sewer System Lift Station Rehab 1,037,682 (398,951) 638,731 050.80.90.00.1.700.671.008 - .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Water Distribution Elevated Tank 300,000 (289,200) 10,800 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 6,112,160 (2,276,811) 3,835,349 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 16,923,705 - 16,923,705 050 Water and Sewer Fund Total 23,035,865 (2,276,81.1.) 20,759,054 17 Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2021 to December 31, 2021 Expenditures Current Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 061. VehWe IRepllaceirnent (Fund Amendments 061.60.90.00.1.708.660.003 - Motor Equipment Police Vehicles 234,893 (115,222) 119,671 061.70.90.00.1.708.660.005 - Motor Equipment Fire Vehicles 1,005,000 (21,244) 983,756 061.80.90.00.1.708.660.006 - Motor Equipment PW Vehicles .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 834,119 (235,000) 599,119 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,074,012 (371,466) 1,702,546 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 061. Velhidle (Replacement (Fund Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 2,074,01.2 (37.1,466) 1,702.,546 Amended Funds Total AH Other Village IlBcudgeted Accounts 108,869,643 (5,295,633) 103,574,010 Total All Funds 137,513,283 5,295,633) 132,217,650 18 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2022 to December 31, 2022 Expenditures 02.0 Capital improvement Fund Amendments 020.70.90.00.1.709.665.048 - Other Equipment Village Warning Sirens Current 138,000 138,000 020.80.90.00.0.706.645.020 - Village Hall Facility Improvements Budget Increase/ Amended Fund/Account Number Other Expenditures Central Road Ped Crossing Amount (Decrease) Budget Amended) Il::uirids Streets Train Station Platform Extension - 900,000 900,000 001. Generall Fund Streetlights & Traffic Signals Res Streetlight Improv 225,000 91,701 316,701 Amendments Other Infrastructure Ped Bridge - Melas/Mead - 37,977 37,977 001.50.01.00.0.000.530.006 - Professional Services Other Prof. Serv. 6,120 1,500 7,620 001.60.01.00.0.000.655.004 - Computer Equipment Computer Eqpt - Depts 20,000 8,000 28,000 001.60.01.00.0.252.532.002 - Equipment Maintenance & Repair Equipment Maint. 35,000 17,000 52,000 001.60.61.65.0.000.621.005 - Police Commodities Ammunition & Targets 40,000 27,000 67,000 001.70.71.00.0.000.665.017 - Other Equipment Fire Hose & Appliances 12,900 1,640 14,540 001.70.71.00.0.000.665.018 - Other Equipment Firefighting Equipment 8,200 1,440 9,640 001.70.71.00.0.000.665.045 - Other Equipment Turn Out Clothing 53,997 2,290 56,287 001.70.71.00.0.300.668.001- Radio Equipment Radio Equip -Fire 13,500 3,350 16,850 001.70.71.00.0.302.665.045 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. - Other Equipment Turn Out Clothing 3,600 2,599 6,199 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 193,317 64,819 258,136 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 69,018,522 - 69,018,522 001. Genelrall (Fund Totall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 69,2.11,839 64,819 69,276,658 02.0 Capital improvement Fund Amendments 020.70.90.00.1.709.665.048 - Other Equipment Village Warning Sirens - 138,000 138,000 020.80.90.00.0.706.645.020 - Village Hall Facility Improvements 340,000 93,000 433,000 020.80.90.00.1.704.636.033 - Other Expenditures Central Road Ped Crossing 510,000 235,000 745,000 020.80.90.00.1.704.678.022 - Streets Train Station Platform Extension - 900,000 900,000 020.80.90.00.1.705.676.008 - Streetlights & Traffic Signals Res Streetlight Improv 225,000 91,701 316,701 020.80.90.00.1.705.679.002 - Other Infrastructure Ped Bridge - Melas/Mead - 37,977 37,977 020.80.90.00.1.706.649.020 - Public Works Facility Facility Imp 5,250,000 221,253 5,471,253 020.80.90.00.1.706.651.010 - Other Public Facilities Repl HVAC -Pub Bldgs 1,650,000 25,000 1,675,000 020.70.90.00.1.706.646.001 - Fire Station #12 Fire Station Imp - 71,028 71,028 020.80.90.00.0.706.646.020 - .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fire Station #12 Facility Improvements 100,000 50,000 150,000 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 8,075,000 1,862,959 9,937,959 Other Budgeted Accounts for the Fund .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 1,138,560 1,138,560 02.0 Capital Improvement (Fund TotaI 9,213,560 1,862.,959 11,076,51.9 19 Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2022 to December 31, 2022 Expenditures Current Budget Increase/ Amended Fund/Account Number Amount (Decrease) Budget 050 Water and Sewer Fund Amendments 050.80.90.00.1.700.651.012 - Other Public Facilities Pump Station Facility Improv 5,500,000 149,221 5,649,221 050.80.90.00.1.700.671.003 - Water Distribution Water Main Repl 3,300,000 1,270,173 4,570,173 050.80.90.00.1.700.671.005 - Water Distribution Deep Well Rehab 1,070,000 169,266 1,239,266 050.80.90.00.1.701.672.002 - Sewer System Lift Station Rehab 620,000 398,951 1,018,951 050.80.90.00.1.700.671.008 - ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Water Distribution Elevated Tank 2,500,000 289,200 2,789,200 Amendments Total ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 12,990,000 2,276,811 15,266,811 Other Budgeted Accounts for the Fund ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 18,073,252 - 18,073,252 050 Water and Sewer Fund Total 31,063,252 2,276,811 33,340,063 9C Village of Mount Prospect Budget Amendment No. 1 Fiscal Year January 1, 2022 to December 31, 2022 Expenditures Current Budget Fund/Account Number Amount 061. Velh iclle Replacement (Fund Amendments Increase/ Amended (Decrease) Budget 061.60.90.00.1.708.660.003 - Motor Equipment Police Vehicles 399,000 115,222 514,222 061.70.90.00.1.708.660.005 - Motor Equipment Fire Vehicles 1,036,000 21,244 1,057,244 061.80.90.00.1.708.660.006 - Motor Equipment PW Vehicles .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 1,788,000 235,000 2,023,000 Amendments Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 3,223,000 371,466 3,594,466 061. Velh idle Replacement (Fund To -tall .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 3,2.2.3,000 371.,466 3,594,466 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Amended Funds Total .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 127,417,964 5,295,633 132,713,597 All 11 Other Vullllage (Budgeted Accounts Total All Funds 155,196,933 5,295,633 160,492,566 21