HomeMy WebLinkAbout2. DRAFT MINUTES 11/20/07
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 20, 2007
CALL TO ORDER Mayor Pro Tem Lohrstorfer called the meeting to order at 7:08 p.m.
ROLL CALL
Present:
Mayor Pro Tem Richard Lohrstorfer
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Michael ladel
Absent:
Mayor Irvana Wilks
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Juracek led the Pledge of Allegiance.
I NVOCA TION
INVOCATION
Trustee Korn gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the
regular meeting held November 4,2007.
Upon roll call: Ayes:
Nays:
Abstain:
Motion carried.
Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
Corcoran
Mayor Pro Tem Lohrstorfer welcomed Youth Commission member Adam Kiel to
the meeting.
APPROVE BILLS
& FINANCIALS APPROVE BILLS AND FINANCIALS
Mayor Pro Tem Lohrstorfer stated the next item on the agenda, "APPROVE BILLS
and FINANCIALS" was noted by an asterisk, and all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT
MAYOR'S AGENDA."
REPORT
MAYOR'S REPORT
PROCLAMATIONS Mayor Pro Tem Lohrstorfer presented a proclamation acknowledging "Teddy Bear
Walk Week," November 25 - December 1, 2007. Ms. Keary Dennison, Mount
Prospect Library Youth Services accepted the proclamation. An open invitation
was extended to the community to participate in the December 1st Teddy Bear
Walk, a popular holiday event now in its 2ih year.
Mayor Pro Tem Lohrstorfer presented a proclamation to Sunrise Rotary Club
representatives Mr. Michael Putz, President and Mr. Richard Bragaw in recognition
of "Mount Prospect Sunrise Rotary Day," November 28, 2007. Mr. Putz thanked
the Village Board for the recognition and their support for both of the local Rotary
Clubs. .
AMEND
CHAPTER 13
(ALCOHOLIC
LIQUORS)
Mayor Pro Tem Lohrstorfer presented for a second (2nd) reading an ordinance to
grant a Class "s" (Restaurant with a lounge) liquor license to Cafe Boulevard, 143
West Prospect Avenue. Granting the license would amend Chapter 13 (Alcoholic
Liquors) of the Village Code by increasing the number of Class "s" liquor licenses
issued by one (1).
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ORD 5655
APPOINTMENTS
CITIZENS TO BE
HEARD
In opening the second (2nd) reading of the ordinance for discussion, Mayor Pro
Tem Lohrstorfer stated the owner of Cafe Boulevard, Mr. Miscierewicz was in
attendance.
Ms. Kathleen Jensen
118 South Pine
Ms. Jensen asked if the closing time of 10:00 p.m. remained a condition of the
liquor license and parking agreement. Village Manager Janonis reaffirmed the
10:00 p.m. closing time for Cafe Boulevard remained a condition for approval of the
liquor license and parking agreement.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of
Ordinance No. 5655:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS)
OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Mr. Joseph Mojica, Sha Bonee Trail Townhome Owners Association representative
addressed the Village Board regarding parking options for the residents of the
town homes.
Village Manager Michael Janonis provided background information regarding the
long-standing issue of limited off-street parking for the townhome residents. The
residents have been working with the Police Department in their attempt to resolve
the lack of off-street parking. [Village Code prohibits overnight parking on Village
streets between the hours of 2:00 a.m. and 6:00 a.m. and anytime after a 2" inch or
greater snowfall.]
Mr. Mojica stated the townhome association's solution to their parking needs would
be for the Village to authorize "permitted" on-street overnight parking for fifteen (15)
vehicles. Parking permits would be administered by the townhome association.
In response to Mr. Mojica's request for feedback on the request for permitted on-
street parking, the Village Board provided the following comments:
· Sha Bonee Trail Townhomes are not unique to other residential properties
seeking options to alleviate parking problems
· Village's offer to lease spots at Maple Street lot - most viable option
· Possible consideration of leasing spots, Prospect Avenue commuter
parking
· No support for overnight on-street parking
Residents from the area and a list of their collective comments follow:
Mr. James Hoyer
302 North School Street
Mr. Mike Prechtold
517 South Louis Street
Ms. Lynn Arntson
614 E. Sha Bonee Trail
2
CONSENT
AGENDA
BILLS &
FINANCIALS
Mr. Tom Manion
501 South Edward Street
Comments:
· overnight parking on Sha Bonee Trail problem - especially problematic
during snow season
· townhome residents do not utilize available off-street parking on property
· single family homes with similar problems - park cars over sidewalk
· Maple Street parking lot not a year round option.
· townhome residents never told on-street parking was a temporary solution;
request Village Board consider on-street parking as permanent solution
As there appeared to be no support for overnight on-street parking the Village
Board concentrated their discussion on the option of leasing Maple Street parking
lot spaces to the residents of the Sha Bonee Trails Townhome Association.
Noting the Village currently leases parking spots on a limited basis to residents of
the Maple Street Townhomes, additional factors relative to the use of the Maple
Street parking lot by townhome residents were identified. Staff were directed to
provide additional information at the December 4th Village Board meeting:
· number of Maple Street parking spaces that are available on a year-round
basis.
· total number of spots the two (2) townhomes would need to meet parking
demands
· feasibility of "permitted" cars remaining in lot after 2" snow fall
· terms of parking agreement with Maple Street Townhomes
· parking fees
· viability of Prospect Avenue commuter parking spots
Mr. Jerry Boldt
300 North School Street
Mr. Boldt complimented and thanked the Public Works Department for the
outstanding leaf collection program but requested the Village permanently extend
the curbside leaf collection program by one (1) to two (2) weeks. He stated many
trees have not lost their leaves by the time the Village changes to the bagged leaf
program.
Village Manager Janonis responded the leaf collection schedule was established to
ensure Village vehicles were prepared for snow operations. The same trucks are
used for leaf collection and snow removal; conversion of the trucks to perform one
operation to the next is necessary. There have been many years where snow fell
before the end of the loose leaf pickup and staff pushing leaves back on the
parkway as part of snow removal operations. To ensure Public Works staff are
able to provide snow/ice removal services at critical times and accommodate
residents with late falling leaves, the Village provides unlimited pickup of bagged
leaves at no additional cost.
Village Manager Janonis stated a number of communication methods were utilized
to inform the community of the extended loose leaf collection; newspapers, civic
event sign, flyers at public facilities and Village website. Noting the Village's
website provides the most up to date information about Village programs/services
residents were encouraged to refer to this resource.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following
business items:
1. Bills dated November 1-14, 2007
2. Financial Report dated October 1-31, 2007
3
ORD 5657
ORD 5658
ORD 5659
ORD 5660
RES 42-07
RES 43-07
WATERMAIN
RELOCATION
REIMBURSEMENT
DIGITAL LEAK
NOISE
CORRELATOR
OLD BUSINESS
AMEND
CHAPTER 18
(TRAFFIC) OF
THE VILLAGE
CODE
3. AN ORDINANCE AMENDING CHAPTER 6, TELECOMMUNICATIONS
AND CHAPTER 9, PUBLIC UTILITIES, PAVEMENT & TREE
REGULATIONS, OF THE VILLAGE CODE OF MOUNT PROSPECT.
4. AN ORDINANCE AMENDING CHAPTER 6 AND APPENDIX A, DIVISION
III, TELECOMMUNICATIONS CODE OF THE VILLAGE CODE OF
MOUNT PROSPECT.
5. AN ORDINANCE AMENDING CHAPTER 6 AND APPENDIX A, DVISION
III, TELECOMMUNICATIONS CODE OF THE VILLAGE CODE OF MOUNT
PROSPECT.
6. AN ORDINANCE AMENDING CHAPTER 8, VILLAGE GOVERNMENT
MISCELLANEOUS PROVISIONS OF THE VILLAGE CODE OF MOUNT
PROSPECT.
7. A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT
PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE
AGREEMENT.
8. A RESOLUTION AUTHORIZING CONTINUATION OF THE HIGH-LEVEL
EXCESS LIABILITY POOL (HELP)
9. Request Village Board approval for watermain relocation/replacement
reimbursement to Hamilton Partners (Alexian Medical Building) in an
amount not to exceed $33,477.60.
10. Request Village Board approval to accept bid for digital leak noise correlator
in an amount not to exceed $46,310.
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
OLD BUSINESS
Mayor Pro Tem Lohrstorfer presented for a second (2nd) reading an ordinance to
amend Chapter 18 (Traffic) of the Village Code. This ordinance implements
components of the Village's new "Residential Intersection Traffic Control" program
and the "Residential Speed Limit" program for Zones 9 and 15. Mayor Pro Tem
Lohrstorfer stated the ordinance presented for their consideration and approval had
been modified since the first (1st) reading of the ordinance at the November 6, 2007
Village Board meeting.
Project Engineer Matt Lawrie stated that in response to resident concerns
expressed at the November 6th Village Board meeting, staff reviewed the original
traffic study data from Zone 9. While a review of the data reaffirmed staff's original
recommendations, to address resident concerns staff recommended revisions at
two (2), Zone 9 intersections. The modified plan provides the same traffic control
along North Emerson Street as currently exists.
· Emerson Street and Thayer Street
original recommendation - stop signs on Emerson Street
revised recommendation - stop signs on Thayer Street
· Emerson Street and Isabella Street
original recommendation - stop signs on Isabella
revised recommendation - stop signs on Emerson Street
Residents from Zone 9 who addressed the Village Board and a collective list of
their primary concerns and comments follow:
Mr. Louis Goodman
310 North School Street
Mr. Richard Podgorny
310 North Emerson Street
4
ORD 5656
NEW BUSINESS
PZ-34-07, 1407
SMALL LAN E
Kate Demeas
310 North Emerson
Comments:
· stop sign at Thayer and Emerson Streets (staff recommendation includes
installation of stop on Emerson at this intersection)
· appreciate open dialogue with Village Board and staff
· support for change in signage at Isabella and Emerson
· intersections around park should be four (4) way stops
The Village Board thanked the residents for their input on Zone 9, and stated the
area will be monitored and post-studies will be conducted. Safety concerns that
occur during this period will be reviewed and appropriate action taken if warranted.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5656 as amended:
AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF
THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
None
NEW BUSINESS
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance to grant
a variation for property located at 1407 Small Lane. This ordinance grants a
variation to allow a parking pad with a five foot (5') rear setback and a 1.67-foot
side setback to allow 47.4% lot coverage. The Planning and Zoning (P&Z)
Commission has recommended approval by a vote of 5-0.
Community Development Director William Cooney provided background
information regarding the applicant's request for variation, noting the work had
been done prior to Village approval. Initially requesting variations for the setbacks
and lot coverage, the applicant has since complied with lot coverage requirements,
and the modified request for variation. The applicant's request to allow a parking
pad to encroach into the rear and side yard set-backs was recommended for
approval at the October 27, 2007 P&Z hearing, subject to the applicant submitting
a new plat of survey and removing impervious surface to comply with the lot
coverage requirements. Mr. Cooney stated the applicant had complied with the
conditions for approval and was in attendance to respond to questions.
Ms. Jean Wendell, 1407 Small Lane, stated the parking pad was installed to
provide additional parking for family vehicles and did not negatively impact the
neig h borhood.
In response to a question from the Village Board Mr. Cooney stated the applicant's
permit fee was double in cost since the work was initially done without Village
authorization.
Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule
requiring two (2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
None
5
ORD 5661
AMEND
APPENDIX A,
DIVISION II
(FEES, RATES
AND TAXES) OF
THE VILLAGE
CODE
WATER AND
SEWER RATES
2007 BUDGET
AMENDMENT
Trustee Zadel, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5661:
AN ORDINANCE TO GRANT A VARIATION FOR PROPERTY
COMMONLY KNOWN AS 1407 SMALL LANE
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lorhstorfer, Zadel
None
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance
amending Appendix A, Division II, "Fees, Rates and Taxes of the Village Code of
Mount Prospect. This ordinance establishes 5% increase in water and sewer
rates effective January 1, 2008.
Finance Director Dave Erb provided background information stating the Village's
practice has been to approve moderate annual increases in water and sewer rates
as opposed to implementing large increases periodically. The 5% annual increase
is based on the Village's 2005 water study that established the combined water
and sewer rate each January 1, until 2009. A follow-up rate study will be conducted
at that time. Mr. Erb stated there is no proposed increase for the $5.00 per month
sewer construction fee, nor in the monthly availability charged to residents outside
of Special Service Area NO.5. He stated if approved residents will be notified via
the bimonthly water bill and other Village public information resources.
Mr. Erb then referred to a letter dated November 13, 2007 from the City of Chicago
to their water customers which includes the Northwest Suburban Municipal Joint
Action Water Agency (JAWA). As a member of JAWA the Village's water rates
will be impacted by the City's significant rate increases:
January 1, 2008 15%
January 1, 2009 15%
January 1,2010 14%
Mr. Erb stated at this time it is not clear what increase JAWA will impose on its
members as a result of the City's increase. The 2008 budget will be balanced but
a 2009 water rate study will need to be conducted in order to set rates.
Anticipating the JAWA increase will significantly impact the Village's water rates
the Village Board discussed establishing a water rate schedule that would
incorporate the JAWA increase. It was suggested the Village incorporate annual
water rate studies as part of the budget process. Additionally, it was suggested
that rather than passing. increases onto residents a better approach may be to
educate residents on water usage/conservation to control their costs.
Village Manager Janonis stated JAWA is seeking additional information from the
City of Chicago regarding the rational for the increases.
Mayor Pro Tem Lohrstorfer stated the second (2nd) reading of the ordinance to
authorize the 5% water and sewer rate would be held at the December 4, 2007
Village Board meeting.
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance making
certain amendments to the annual budget adopted for the fiscal year commencing
January 1, 2007 and ending December 31, 2007.
Finance Director Dave Erb provided background information stating the second
(2nd) amendment to the 2007 budget amends the budget to account for material
variations in revenues and expenditures. The budget has been amended to reflect
an increase in revenue projections by $4,013,529 and a $2,174,759 increase in
expenditures. Mr. Erb stated the August 23, 2007 storm event significantly
impacted expenditures; the General Fund was increased $873,500 for anticipated
expenditures for flood control and storm clean-up.
6
ORD 5662
AMEND
CHAPTERS 9, 19
AND APPENDIX A
ORD 5663
In response to a question from the Village Board, Mr. Erb stated the Village should
know by late December what amount the Village will be reimbursed by FEMA for
storm related expenditures.
Trustee Korn, seconded by Trustee ladel, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
Trustee ladel, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5662:
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO
THE ANNUAL BUDGET ADOPTED FOR THE FISCAL
YEAR COMMENCING JANUARY 1, 2007 AND ENDING
DECEMBER 31, 2007
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance
amending Chapters 9 (Public Utilities, Pavement, and Tree Regulations), 19
(Health Regulations) and Appendix A.
Finance Director Dave Erb presented background information on the request to
amend the code to reflect changes in water and solid waste service fees. Mr. Erb
stated that since the Village Code was amended to incorporate changes in the
Village's solid waste program inconsistencies in the billing for water and sewer
service and solid waste collection have been identified. The recommended
changes to Chapters 9, 19 and Appendix provide consistency between these
sections of the Code. In addition, the language regarding direction for water
service shutoff of delinquent accounts would be updated to provide added clarity.
There was no discussion.
Trustee Korn, seconded by Trustee Juracek, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Absent:
Motion carried.
Corcoran, Juracek, Korn, Lohrstorfer, ladel
None
Hoefert
Trustee ladel, seconded by Trustee Juracek, moved for approval of
Ordinance No. 5663:
AN ORDINANCE AMENDING CHAPTERS 9 (PUBLIC UTILITIES,
PAVEMENT AND TREE REGULATIONS) 19 (HEALTH
REGULATIONS) AND APPENDIX A
Upon roll call: Ayes:
Nays:
Absent:
Motion carried.
Corcoran, Juracek, Korn, Lorhstorfer, ladel
None
Hoefert
7
AMEND
APPENDIX A,
DIVISION I
ORD 5664
MANAGER'S
REPORT
POLICE OFFICER
CONTRACT
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance
amending Appendix A, Division I, "Bonds, Salaries, Insurance and Miscellaneous."
This ordinance amends Section 11.1105 to comply with State of Illinois Certificate
of insurance coverage requirements for taxi cabs.
Village Manager Janonis stated that upon review of the Section 11.1105 regulating
taxicab insurance it was determined the insurance coverage for taxicabs needed
updating to be current with State regulations. This ordinance reflects current State
of Illinois Insurance coverage requirements for taxicabs.
There was no discussion.
Trustee Hoefert, seconded by Trustee ladel, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
Trustee Korn, seconded by Trustee Corcoran, moved for approval of
Ordinance No. 5664:
AN ORDINANCE AMENDING APPENDIX A, DIVISION I,
ENTITLED BONDS, SALARIES, INSURANCE AND
MISCELLANEOUS
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
VILLAGE MANAGER'S REPORT
Village Manager Janonis presented a request for Village Board approval to
authorize the Mayor Pro Tem to sign contract with Metropolitan Alliance of Police
Chapter #84 on behalf of the Village of Mount Prospect.
Assistant Village Manager Dave Strahl provided background information regarding
the tentative agreement that covers 69 police officers. He stated the five (5) year
contract is retroactive to May 1, 2007 and expires April 30, 2012. He highlighted
the terms of the agreement which include annual pay increases and a substantial
increase in employee monthly insurance contributions.
While recognizing the outstanding performance of the police department and their
appreciation of the police officers, the Village Board discussed and raised concerns
regarding the financial burden of employer paid health benefits. The Village Board
acknowledged the positive efforts of staff during the negotiation process, however,
it was suggested that due to strong lobbying at the state level, state laws are
circumventing the ability of municipalities to negotiate labor contracts at the local
level. Local governments are losing control over benefits governed by unfunded
mandates imposed by the state.
Trustee Corcoran stated that while he respects and appreciates the Police
Department as well as the negotiation efforts of Village Administration, he would
not support approval of the contract.
Trustee ladel, seconded by Trustee Juracek, moved for approval to authorize the
Mayor to sign contract with Metropolitan Alliance of Police Chapter #84 on behalf
of the Village of Mount Prospect.
8
Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, ladel
Nays: Corcoran
Motion carried.
VILLAGE
INVESTMENT
POLICY
Village Manager Janonis stated Finance Director Dave Erb had a request for
Village Board approval of the updated list of financial institutions and
brokers/dealers the Finance Department is authorized to conduct business with in
accordance with the Village's investment policy.
Mr. Erb stated the investment of public funds and the annual review of the policy
which includes the authorized list of financial institutions the Finance Department is
authorized to conduct business with are requirements of the Village's investment
policy.
The annual review of authorized financial institutions/broker/dealers is conducted
to ensure the list reflects current and existing entities as well as allowing the Village
more flexibility in managing its investments by adding/removing institutions and
brokers/dealers. Since the last review, certain authorized institutions on the list
have changed ownership or no longer exist in that name. Staff requests Village
Board approval of the recommended revisions to the Village's Investment Policy.
It was noted that LaSalle Bank had been purchased by Bank America and the
name change would soon take effect.
Trustee Juracek, seconded by Trustee ladel, move for approval to accept the
updated list of authorize financial institutions and broker/dealers the Finance
Department is authorized to conduct business with in accordance with the Village's
Investment Policy.
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
Nays: None
Motion carried.
HOLIDAY EVENTS Village Manager Janonis announce the following business/community items:
· Thanksgiving Holiday - Village Office's Closed
Thursday, November 22"d and Friday, November 23rd
· Holiday Events
November 30th - House Walk
December 1st - Teddy Bear Walk, Mt. Prospect Park District Holiday
Event (Friendship Conservatory) and Winter Parade
OTHER OTHER BUSINESS
BUSINESS None.
CLOSED CLOSED SESSION
SESSION Mayor Pro Tem Lohrstorfer asked for a motion to enter Closed Session to discuss:
PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees
of the public body, including hearing testimony on a complaint lodged
against an employee to determine its validity.
LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real
property for the use of the public body, including meetings held for the purpose of
discussing whether a particular parcel should be acquired.
Trustee Hoefert, seconded by Trustee ladel, moved to meet in Closed Session to
discuss Personnel 5 ILCS 120/2 (c) (1) and Land Acquisition 51LCS 120/2 (c) (5).
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
Nays: None
Motion carried.
9
I
__J
The Village Board entered Closed Session at 8:54 p.m.
ADJOURN
ADJOURN
The Village Board reconvened in Open Session at 9:08 p.m. There being no
further business the Village Board meeting of November 20, 2007 adjourned at
9:09 p.m.
M. Lisa Angell
Village Clerk
10