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HomeMy WebLinkAboutCOW Agenda Packet 11/13/2007 MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Kom Richard M. Lohrstorfer Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountpros,pect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 o R D E R OF BUS I N E S S SPECIAL MEETING Meeting Location: Mount Prospect Village Hall 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Tuesday November 13, 2007 6:00 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee A. John Korn Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Arlene Juracek Trustee Michael Zadel III. CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. IV. ADJOURNMENT ***** ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO A TTEND THIS MEETING SHOULD CONTACTTHE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. COMMITTEE OF THE WHOLE AGENDA Meeting Location: Village Board Room, Mount Prospect Village Hall 50 South Emerson Street Meeting Date and Time: Tuesday,November13,2007 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Irvana K. Wilks Trustee Timothy Corcoran Trustee John Korn Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Arlene Juracek Trustee Michael Zadel Trustee II. ACCEPTANCE OF MINUTES OF SEPTEMBER 25, 2007 ACCEPTANCE OF MINUTES OF OCTOBER 23,2007 III. CITIZENS TO BE HEARD IV. 2008 BUDGET DISCUSSION Opening Remarks -Irvana K. Wilks, Mayor Administration - David Strahl, Assistant Village Manager Finance Department - David Erb, Director Non-Departmental Budgets - David Erb, Finance Director Fire Department - Mike Figolah, Fire Chief Public Works Department - Glen Andler. Director Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 1/847/870-5689.*** NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTICIPA TE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. COMMITTEE OF THE WHOLE MINUTES September 25, 2007 I. CALL TO ORDER The meeting was called to order at 7:06 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, Arlene Juracek, and Michael Zadel. Staff present was Assistant Manager David Strahl, Police Chief John Dahlberg, Fire Chief Michael Figolah, Emergency Management Coordinator Thomas Janetske, and Community Development Director William Cooney. II. MINUTES Approval of Minutes of August 14, 2007. Two minor modifications to the minutes were made. Motion made by Trustee Zadel and seconded by Trustee Juracek to approve minutes with modifications. III. CITIZENS TO BE HEARD Mayor Wilks read an Emergency Preparedness Month Proclamation and presented it to the Fire Chief. Fire Chief Figolah spoke. He stated the natural disaster of August 23 was a prime example of why it is necessary for emergency preparedness. He also stressed the importance of residents creating a back up plan for their own safety and the ability to function without assistance for at least 48 hours. Tom Janetske, Emergency Management Coordinator spoke. He wanted to recognize the CERT (Community Emergency Response Team) members for their assistance during the storm of August 23. Joe Mojica-622 E. Sha Bonee spoke. He stated he is coming to the Board to voice concerns about overnight street parking enforcement that is about to take place on Sha Bonee. He had previously been instructed to contact the landlord of his property to address his need to park multiple vehicles. He was questioning why it is necessary to enforce this Ordinance now, what has changed, and where would he be able to park his second car. He stated the Village Board is taking away parking without providing any options to him and other residents in the area. Police Chief Dahlberg spoke. He provided a history of the parking enforcement on the street and the additional signage which has been addressed near the intersection of the alley with William Street due to turning radius issues. He stated that previously residents and the owners in this area had told the Village they are working on a possible solution to their parking situation. In return, the Village relaxed enforcement of the overnight parking ban until a solution was in place. However, no action has been completed so there is a need to enforce the Ordinance. He stated he has walked the area and there are a number of garages that are available for use in many instances. He also stated there will be a need to have an accurate account of the number of vehicles that need parking, based on his review he estimates anywhere from 12 to 20 vehicles. He noted the area which has vehicles parked on the street has expanded over time apparently because there are more vehicles now than there have been in the past. He stated part of the problem might be the fact there are at least four homeowners associations in this area. General comments from the Village Board members included the following items: 1. There was a question whether any of the landlords completed the Crime Free Housing Training and whether that training would assist in addressing this issue. 2. There were also comments reiterating the equitable enforcement of the Ordinance and the fact the Ordinance has been around for several decades. 3. It was suggested some additional signage be added in the mid-block area. 4. It was also suggested residents be given some additional time to discuss a possible solution to the parking situation, possibly to November 1. 5. It was requested Village Board members be provided updates and status reports of the discussions prior to November 1. David Brents-620 E. Sha Bonee spoke. He stated he has observed Katco workers parking on the street as early as 5:00 a.m. and the fact the fence screening the yard for Katco makes it impossible for him to maneuver his vehicle into his garage. He also stated there are four units with one parking spot each and very few people only have one vehicle. He noted that he has not seen tickets being written along William for long time or overnight parking as he has on Sha Bonee. Lynne Arntson-614 E. Sha Bonne spoke. She stated she is the owner of the property which originally had one parking space but now she has two cars. She stated she had called the police at the time she was considering purchasing another vehicle and was told there was no enforcement on Sha Bonee at that time. Chief Dahlberg spoke. He wanted to clarify the fact that the lack of enforcement along Sha Bonee was only a temporary situation until a parking solution was worked out. Robert Punazak-721 S. Williams spoke. He stated he is concerned the owners will not be motivated to work directly with residents to offer a solution. Angela Infante- 716 E. Sha Bonee spoke. She stated when she moved into her rental unit the owner never told her parking was not allowed on Sha Bonee. Greg White of 423 S. Williams spoke. He stated due to economic circumstances renters must have multiple cars since multiple residents live in each unit due to the high rents. 2 General comments from the Village Board members reinforced the fact that the Village will not solve the problem for the residents but will work with the residents and owners for a possible solution. IV. PROPOSED CHANGES TO FACADE IMPROVEMENT AND INTERIOR BUILDOUT PROGRAMS Community Development Director William Cooney provided an overview of the current program as it stands to date. He is requesting the two programs be merged into one in order to improve the recruiting and marketing effort to entice retail establishments to move into Mount Prospect. He is also requesting the removal of the five year minimum of time the business was previously required to be present in Mount Prospect before they could apply for such a grant. He stated that these improvements will help target sales tax generating businesses. General comments from the Village Board members included the following items: 1. It was clarified that the funds for these improvements in this program are only through TIF funds and are available to existing businesses. 2. It was suggested that there be additional clarifications as to the type of businesses that are eligible including some examples. 3. There was also a comment regarding the communication outreach and how it can be improved. 4. There was also a discussion regarding who would actually obtain the grant whether it would be the business owner or the building owner if they were different. 5. There was a discussion regarding the assistance for sprinkler improvement build-out that may not be part of the new construction. Consensus of the Village Board was supportive of the changes as recommended by staff. V. EMPLOYER ASSISTED HOUSING PROGRAM Community Development Director Bill Cooney stated there has been a movement across Northwest suburbs to assist employees in obtaining affordable housing within the community for which they work. He stated this assistance would be available to employees that met the income criteria and stay with the employer for a minimum period of time. He also stated there is a limited amount of funds available for this program and would be on a first come first serve basis. Claire O'Shea Long Range Planner spoke. She stated this program would be a valuable recruitment tool. General comments from the Village Board members included the following: Several Board members wanted to clarify any program that would be established under these parameters would not be required under any collective bargaining agreement with the employees and extra effort would need to be undertaken to avoid any possible appearances of favoritism. 3 VI. DOWNTOWN PARKING RECOMMENDATIONS Community Development Director William Cooney provided an overview of the Downtown parking surveys that had been completed during the summer. He stated there is plenty of parking in the downtown area and many spaces are under utilized. He also highlighted the fact that there is substantial evening parking available for any activity which is occurring in the downtown area. The parking review is broken down into several areas for discussion purposes. Each area will be discussed independently and recommendations or modifications will be considered for each area. Prospect Avenue (west of Pine)-there is insufficient on site employee parking. Recommendation from staff is to consider issuing parking passes for parking beyond the four hour zone for thirty nine available spaces. Village Board suggestions included: 1) designating parking further away from Prospect Avenue; 2) a daily pay basis so that it would not be convenient for commuters. Consensus of the Village Board was to consider a hang tag system. Elmhurst Avenue/Northwest Highway-there is insufficient employee parking. Options include: 1) increasing the zone from two hour to four hour; 2) establish employee parking on Prospect as a fee based; 3) consider parking in the Village Hall deck on a per fee basis. Staff recommended either option 2 or 3. Consensus of the Village Board was option 3 however, employees would not be charged for parking in the Village Hall parking deck due to bond sale and electrical service restrictions. Village Hall Parking Deck-consider instituting short term overnight parking for guests of the condominiums and surrounding area. Suggestion by staff was to set up a three day parking pass for a set number of spaces on a first come, first serve basis. This would be on a trial basis with no fee using different color hang tags. Village Board discussion included the fact that if this were available to the condominium owners then other residents in the community should also be considered for this program. Consensus from the Village Board was to continue discussions and formulate how this program might work on an administrative basis. Chase Bank Parking Lot-the parking lot in the evening is significantly under utilized. It could meet much of the parking needs related to businesses at Busse and Emerson. Currently there are signs restricting parking in the lot but many times it is not enforced. Staff recommendation is to pursue a parking lease agreement with the property owner to allow parking between 5:00 p.m. and 2:00 a.m. 4 Consensus of the Village Board was to empower staff to approach the Bank property owner to consider leasing options. Maple Street Parking Lot- currently it is limited to residential parking only and there is an average of 82 spaces left unused after 10:30 a.m. on weekdays. The option is to consider issuing residential overnight parking passes for a fee to utilize some of the under utilized spaces; however, there is still snow removal and staging issues that need to be worked out prior to this option being considered. There was also some need to address the business need of reverse commuters, again it would be fee based. Consensus of the Village Board was to direct staff to explore further the parking options and make sure the cars move and they do not impede necessary Village operations of the lot and do not create additional staff administration. Downtown Parkina Sianaae staff option is to consider hiring a consultant to assess the current directional signage with the goal to redesign and relocate signage for better communication with the vehicle drivers. This would also be coordinated with banner programs highlighting downtown and community events along with directional signage on light poles which highlight different areas of the community and downtown. Part of the interest is to better identify the Village parking deck and encourage additional usage. General comments from the Village Board members included the following items: 1. It was suggested that some additional signage be placed on the outside of the parking garage, but be limited as to not damage the brick that is currently attached to the building. 2. There was also a suggestion to consider the option of physical barriers to direct cars more efficiently into and out of the deck. Consensus of the Village Board was to pursue the option of hiring a consultant to review the parking signage issues. Trustee Hoefert also suggested staff look at the opportunities and possible locations for a low rise parking garage which would allow doubling up of any surface parking space in the downtown. VII. ANY OTHER BUSINESS None VIII. ADJOURNMENT Meeting adjourned at 9:37 p.m. ~w5'Cfj DAVID STRAHL Assistant Village Manager 5 COMMITTEE OF THE WHOLE MINUTES October 23, 2007 I. CALL TO ORDER The meeting was called to order at 7:07 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Timothy Corcoran, Arlene Juracek, John Korn and Richard Lohrstorfer. Staff present was Village Manager Michael Janonis, Assistant Manager David Strahl, Human Services Director Nancy Morgan, Deputy Director Jan Abernethy, Finance Director David Erb, Deputy Director Carol Widmer, Community Development Deputy Director Ellen Divita, Environmental Health Coordinator Bob Roels, Police Chief John Dahlberg, Deputy Chief Semkiu, Deputy Chief Rzepecki, Crime Free Housing Coordinator Pat Lyons and Commander Tim Janowick. II. MINUTES Approval of Minutes of Special Meeting of August 28, 2007. Motion made by Trustee Korn and seconded by Trustee Juracek to approve minutes. Minutes were approved. Approval of Minutes of September 25,2007. Minutes were deferred since there were not enough Trustees present at this meeting that were not absent on September 25. III. CITIZENS TO BE HEARD None IV. 2008 BUDGET DISCUSSION Finance Director David Erb provided an overview of the budget. He stated the total Budget is approximately $87 million with a $56 million operating budget. He said the overall budget is up 6.4% with the operating budget up 2.5%. The General Fund is balanced as proposed. He also stated the Village Board has previously established a permanent funding source for Capital Improvement Projects with a 0.25% sales tax effective January 1, 2008. The Capital Improvement Budget is up 32.6% due to property acquisition in the TIF area downtown. He stated investment income has increased by 25.3% due to favorable investments in the market and available funds to invest. He stated the Village is benefiting from diverse revenue sources. He said the Property Tax is slated to increase to 3.8% for 2008 with the majority of increase capturing the rising accessed value. A projected budget surplus at the end of 2007 was projected at 29% of the General Fund with a projected surplus at the end of 2008 at 26%. However, the storm expenses from the event on August 23, 2007 is currently at $933,000 which would significantly impact the surplus at the end of 2007 assuming there is no reimbursement from the Federal Government for the storm expenses. If reimbursement were to take place the Village has the potential to recapture approximately 75% of its expenses. Human Services Department Budaet Overview Nancy Morgan provided a summary of the budget for Human Services and the services provided by the department. She stated the overall budget is up 4.16% with grant funds increasing from $2,000 to $21,000 and the department assuming $65,000 in reimbursement funds. Community Development Budaet Overview Bill Cooney stated the budget is projected to increase 8.5% with the majority of the cost associated with grant programs. He stated the overall budget increase of 3.25% is exclusive of new programs. He also stated there is $60,000 in the budget for a process improvement review consultant for 2008. He highlighted the Crime Free Housing Program and the Sidewalk Inspection Program along with the increased number of Administrative Adjudication cases. He stated to date his staff has performed windshield surveys on approximately 80% of the properties in town and reviewed approximately 1047 deficiencies for 369 addresses leading to a total of 19 tickets issued. He stated staff primarily focuses on compliance prior to any citations thereby the number of tickets is quiet low because of this. He said the department has obtained grants equaling to $200,000 for 2007 including First Time Home Buyers Grant, Community Trusts Immigrant Integration Grant, RTA and STAR Line monies for development of new routes and potential regional bike routes. He stated the staff completed a Comprehensive Land Use Plan during the year and a Business Retention Program which included visits to twenty-nine businesses plus thirteen businesses on the south side of the community. He also provided an overview of the current development projects that are slated for 2008. Police Department Budaet Overview Crime Free Housing Coordinator Pat Lyons spoke. He provided an overview of the program in addition to the communication efforts in the outreach included within the program. Commander Tim Janowick spoke. He provided an overview of the traffic unit and its activities since its inception in June of 2007. He also provided a summary of the education efforts undertaken by the traffic unit officers. Chief John Dahlberg provided an overview of the 2008 Police Budget along with a summary of the 2007 activities and projected 2008 activities. He stated the budget includes an increase of 4.4% which is primarily personnel cost which account of 87% of its total budget. V. ANY OTHER BUSINESS None VIII. ADJOURNMENT Meeting adjourned at 9:16 p.m. Board members adjourned into Closed Session to discuss Personnel instead of Land Acquisition. ::Gth)S' !:if DAVID STRAHL Assistant Village Manager 2 Chair: Dorothy Kucera Vice Chair: Judy Thome Members: Skip Farley Janice Farley Lorrie Huber Mike Karsen Cindy Kiel John Korn Gary Randant Denise Rano Maura Reschke Paul Seils John Sibrava Mary Ann Sibrava Felicien Sirois Rachel Toeppen lrvana Wilks Mount Prospect Sister Cities Commission 50 South Emerson Street Mount Prospect, Illinois 60056 847.392.6000 AGENDA SISTER CITIES COMMISSION November 15, 2007 Village Hall Community Center 50 S. Emerson Street 5:30 p.m. I. Call to Order II. Approval of Minutes III. Reports: A. Financial B. Sevres Trip - Dorothy Kucera C. Vino 100 function - Maura Reschke IV. Old Business A. Library lecture/French Consulate - Felicien Sirois B. Pot Luck Dinner - Judy Thorne & Lorrie Huber V. New Business A. Bastille Day - Monday, July 14, 2008 Coordinate with Mount Prospect Community Band concert? - Judy Thorne B. Donation - Wheelchairs for Peace C. Funding for Sevres visit to Mount Prospect in 2009 VI. Adjournment NEXT MEETING: JANUARY 17, 2008 www.mountpros/Ject.orf!/sistercities sistercities@mountprospect.org l\lollnt Prospect ~ Chair: Dorothy Kucera Vice Chair: Judy Thome Members: Skip Farley Janice Farley Lorrie Huber Mike Karsen Cindy Kiel John Kom Gary Randant Denise Rano Maura Reschke Paul Seils John Sibrava Mary Ann Sibrava Felicien Sirois Rachel Toeppen Irvana Wilks Mount Prospect Sister Cities Commission 50 South Emerson Street Mount Prospect, Illinois 60056 847.392.6000 2008 Meeting Schedule (Tentative) January 17, 2008 March 20, 2008 May 15, 2008 July 17, 2008 September 18, 2008 November 20,2008 Sister Cities Commission Meetings are typically held quarterly, on the third Thursday of the month at 5:30 p.m. in the Village Hall Community Center. www.mountprospect.onllsistercities sistercities(jiJfl1o untp rospect. 0 rg MOUNT PROSPECT SISTER CITIES COMMISSION Minutes September 20, 2007 Members present: Janice Farley Skip Farley Lorrie Huber Mike Karsen Cindy Kiel Dorothy Kucera Denise Rano Paul Seils John Sibrava Mary Ann Sibrava Felicien Sirois Judy Thorne Rachel Toeppen Irvana Wilks Members Absent: John Korn Maura Reschke Gary Randant Staff Liaison: Absent The meeting was called to order at 5:30 p.m. by Chairperson Dorothy Kucera. Dorothy welcomed Lorrie Huber and Denise Rano as official members of the commission. Introductions were made between them and those who had not met them at the last meeting. Minutes The minutes were approved on a motion from Skip Farley, seconded by Felicien Sirois. Financial Report Judy questioned the amount for the gift jackets and will verify with Maura if that figure includes those ordered for commission members. OLD BUSINESS Reports · Downtown Block party Felicien reported that the Sister Cities presentation went very well and that many interesting and interested people stopped by. Cindy Kiel and Dorothy Kucera also helped out. The posters were used laid flat on the table because of the wind, and about 10 pins were given to those who were very interested. Dorothy suggested that the commission should participate every year. · Brochure Judy Thorne and Rachel Toeppen gave suggestions to Maura EI Metennani for revising the brochure. Some changes did not show up on the proof copy so Judy will check with Maura EI Metennani. Mary Ann Sibrava made the additional comment that "Bastille Day event" should be changed to "French Festival." · Wheelchairs for Peace Rachel Toeppen reported that she had talked to Margarita Malkina, Wheelchairs for Peace Coordinator at Sister Cities International, who informed her that wheelchairs can be donated individually for $75 (with an equal amount matched by SCl) plus shipping for a total of $87.50 per chair. There was much discussion concerning the scope of this project, how to raise funds, and the amount of time and effort to pursue this goal. Dorothy confirmed that Wheelchairs for Peace is a major humanitarian outreach program of Sister Cities and that most chapters are involved. · Wine Tasting at VinlOO Judy Thorne reported that Maura Reschke had talked to the owner today to get details about sponsoring a wine tasting now that the store has opened. The owner's first plan is to have the commission purchase the bottles of wine (approximately 6-8 at $20 each) and appetizers, and charge the 30-45 pre-registered attendees an amount ( $20-25) to cover costs and any profit expected. The owner would then give the commission 5% of sales at the event. The other plan offered is to sponsor an event that is already planned for November 15 when the new beaujolais wines are presented allover the world, and the commission would receive a percentage of the sales. After discussion about cost of publicity and the purpose of the event, the members seemed to favor the second plan. Dorothy asked that Maura Reschke follow up with details concerning what type of publicity is expected by the owner and go ahead with the project. The mailing list from the potluck can be used. Official Visit to S~vres - Mayor Wilks presented the newly revised schedule for the visit. She said that a piece of Hopi pottery has been chosen as the gift to Sevres which will be taken by Janice Farley along with a book and biographical information about the artist. The jackets have already been shipped to the mayor's home. The mayor win also take lapel pins of the seal of Mount Prospect, the new pens, and MP mouse pads as gifts to the council members and others. Mary Ann showed gifts which will be presented by the MPPL to the library in Sevres; framed art prints of the library and the book, Lost Mount Prospect, by Gavin Kleespies of the MP Historical Society. It was also decided that Mary Ann will take the "Bonjour Sevres" poster of hand prints created at the French Festival to the school we will be visiting. Irvana will buy a gift of Chicago Symphony Orchestra CDs for Christopher Beckett, the piano professor who is our host for dinner on his barge. Rachel reported that she is taking nine new challenge quilts with the theme of trees and forests plus a few others from the Sew-Bee-It quilt group to display in the quilt exhibition organized by the Sevres Patchwork group. Cindy Kiel is also taking a quilt that she made. Dorothy suggested that the commission place a wreath at the American cemetery in Normandy. Irvana will email Mayor Kosciusko-Morizet about arrangements for that. NEW BUSINESS 2008 Sister Cities Activities · Library Lectures Felicien Sirois is working on plans for quarterly lectures using speakers from academia and, perhaps, Alliance Francais and the French Consul. Besides topics of French art, music, etc., Denise Rano offered that this year is the 250th anniversary of LafayetW's birth and that Le Titi de Paris restaurant is very cooperative. Mary Ann Sibrava reminded everyone that the library programming staff schedulelil events well ahead of time. · Potluck Dinner Judy Thome volunteered to co-chair a potluck again, but Rachel Toeppen has given up her co-chairmanship for a lesser role. Judy would like to have it during the week that the French students are here so that they can headline the program for the evening. Dorothy will determine when that week is from Scott Russell. A new co-chair is needed. Meeting adjourned at 6:55 p.m. Respectfully submitted, Judy Thome, Secretary pro tem