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Home My WebLink About7. MEETING NOTICES 11/06/2007 MA YOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zade! Mount Prospect VILLAGE MANAGER Michael E. Janonis ~ VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.orf Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA NOVEMBER 07, 2007 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY 7:00 P.M. I. Call To Order II. Roll Call III. Approval of October 03, 2007 Minutes IV. Approval of October 20, 2007 Minutes V. Public Relations Committee VI. Recruitment Committee VII. Bicycle Helmet Committee VIII. Computer Distribution Committee IV. Old Business V. New Business VI. Other Business VII. Adjournment It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend a meeting, please contact Chairwoman Nicole Logisz - 847-577-7626 or Secretary Cindy Rumore - 847-818- 5237, by phone or bye-mail, 24 hours prior to the meeting. In an emergency, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 847-818-5337 at the time of the meeting. Upcoming meetings are scheduled for: - December 05, 2007 - January 02, 2008 - February 06, 2008 Any individual with a disability who would like to attend this meeting and needs some accommodation to participate should contact: The Mount Prospect Police Department 112 East Northwest Highway Mount Prospect, IL. 60056 847-870-5656 847-392-1269 TDD MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zadel ~ VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION MINUTES MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 112 EAST NORTHWEST HIGHWAY WEDNESDA Y, OCTOBER 03, 2007 7:00 P.M. PRESENT: NICOLE LOGISZ, CHAIRWOMAN MICHAEL HIGGINSON ADAM KIEL STEVEN LONG DANIEL MILEWSKI NANDINI ROY DEREK STEINWEG AI A GEORGE CLOWES AlA KIMBERLEY NAGEL AI A DA VID SCHEIN AlA PATTI WALPOLE ABSENT: MICHAEL ARTWOHL, ANGELO CAMPOS, ALYSSA HILLMAN, AlA BRIAN GILLIGAN, AlA RICHARD LOHRSTORFER, SECRETARY CINDY RUMORE CALL TO ORDER Chairwoman Nicole Logisz called the October 03, 2007 Youth Commission meeting to order at 7: 16 p.m. in the first floor training room of the Police and Fire Headquarters, Mount Prospect, Illinois. ROLL CALL Secretary Pro Temp Kimberley Nagel called the roll. APPROVAL OF MINUTES Steve Long, seconded by Derek Steinweg, moved to approve the minutes of the September 05, 2007 Youth Commission meeting. Motion carried by unanimous approval. frj MOUNT PROSPECT YOUTH COMMISSION MINUTES OCTOBER 03, 2007 PAGE TWO PUBLIC RELATIONS COMMITTEE Angelo Campos, Michael Higginson, Alyssa Hillman, Steve Long YOUTH RESOURCE CATALOG Steve Long completed the Youth Resource catalog and the draft was passed around for inspection. Steve and Chairwoman Nicole Logisz will research printing of the catalog for the next meeting. VILLAGE COMMISSION / ORGANIZATION MEETINGS Chairwoman Nicole Logisz created a sign up sheet for members to choose a Village commission / organization meeting to attend and report on youth related issues. Members did not attend any meetings in September. Sign up sheet passed around to attending members. RECRUITMENT COMMITTEE Michael Artwohl, Adam Kiel, Nicole Logisz, Derek Steinweg Chairwoman Nicole Logisz, Angelo Campos, Steve Long, and Derek Steinweg made four recruitment video announcements ( 30 seconds each) at the last Youth View taping. Members to contact their respective high schools to arrange for the video to play in school announcements. A/A David Schein will attend the next School District 57 Board meeting to address Youth Commission recruitment. Chairwoman Nicole Logisz discussed recruiting members from the local junior high schools. A/A George Clowes advised the Mount Prospect Public Library will play the Youth View program at the library and on their website. A/A Patti Walpole brought up the previous letter sent to area school principals from Mayor Wilks asking for recommendations of 1-4 students from their school who may be interested in joining the Youth Commission. Chairwoman Nicole Logisz to contact Mayor Wilks about reissuing the Youth Commission recruitment letter. BICYCLE HELMET COMMITTEE Derek Steinweg Members discussed the family bike ride and coupon program. Derek Steinweg will follow up with Officer Roscop and Mrs. Dix for the results of the coupon distribution and members to determine continuation of the program in the spring at the November meeting. Chairwoman Nicole Logisz will send thank you note to Mrs. Dix for her participation in the program and Mrs. Weiss, formerly of Indian Grove Elementary School, on the completion of the program. VSJ MOUNT PROSPECT YOUTH COMMISSION MINUTES OCTOBER 03, 2007 PAGE THREE COMPUTER DISTRIBUTION PROGRAM Steve Long, Michael Higginson, Daniel Milewski Steve Long is waiting to hear from Nancy Morgan, Human Services, regarding senior interest in a computer program. He also advised of Mr. George Bush from Fed Ex Kinko's interest in participating in the Computer Distribution Program. AI A David Schein suggested contacting Marilyn Guenther at the library and talk with the "library techies" who help the seniors. NEW BUSINESS YOUTH COMMISSION ANNUAL REPORT Members discussed the annual Youth Commission report to the Village Board for July 2006 - October 2007. Members were assigned specific tasks and will meet on Saturday, October 20, 2007 to create a draft of the report. Members will present the draft at the November Youth Commission meeting. YOUTH VIEW Members to tape the next Youth View Program on Tuesday, October 23,2007 on teen driving to include a State Farm representative. Members discussed other Youth View topics for an additional show: home schooling, New Year's safety, Halloween safety. SHERIFF'S YOUTH SERVICE AWARD AlA Kimberley Nagel advised she received applications for the Annual Sheriffs Youth Service Award. It was determined no Youth Commission member was eligible to apply. OTHER BUSINESS WINTER FESTIVAL PARADE Youth Commission members decided not to participate in the Winter Festival Parade on Saturday, December 0 I, 2007. LIBRARY DISPLAY CASE LOTTERY Members discussed participating in the library display case lottery. Chairwoman Nicole Logisz to send application on behalf of the Youth Commission to the library for library display case lottery. MOTION TO ADJOURN Steve Long, seconded by Nandini Motion carried by unanimous approval. Roy, moved to adjourn the meeting. MEETING ADJOURNED Chairwoman Nicole Logisz adjourned the meeting at 8:34 p.m. Icjr MAYOR Irvana K. Wilks Mount Prospect VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Korn Richard M. Lohrstorfer Michael A. Zadel ~ VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION MINUTES OBERWEIS DAIRY 80 EAST NORTHWEST HIGHWAY SATURDAY, OCTOBER 20,2007 7:00 P.M. PRESENT: NICOLE LOGISZ, CHAIRWOMAN MICHAEL HIGGINSON STEVEN LONG DANIEL MILEWSKI DEREK STEINWEG ABSENT: MICHAEL ARTWOHL, ANGELO CAMPOS, ALYSSA HILLMAN, ADAM KIEL, NANDINI ROY GUEST: DELANIE STEINWEG CALL TO ORDER Chairwoman Nicole Logisz called the October 20, 2007 Youth Commission meeting to order at 7:22 p.m. at Oberweis Dairy, 80 East Northwest Highway, Mount Prospect, Illinois. ROLL CALL Chairwoman Nicole Logisz called the roll. ANNUAL REPORT Members discussed the organization of the annual report. Information from each month was further organized into categories. Started rough draft of annual report. MOTION TO ADJOURN Steve Long, seconded by Derek Motion carried by unanimous approval. Steinweg, moved to adjourn the meeting. MEETING ADJOURNED Chairwoman Nicole Logisz adjourned the meeting at 8:42 p.m. /cjr Village of Mount Prospect 1 1 2 E. Northwest Highway Mount Prospect. Illinois 60056 BOARD OF FIRE AND POLICE COMMISSIONERS Phone 847/870-5656 MEETING NOTICE DATE: lOCATION: November 6, 2007, Tuesday Police & Fire Headquarters 112 E. Northwest Highway Fire Department Conference Room, 2nd Floor 6:00 p.m. TIME: AGENDA I. Approval of Minutes · October 9, 2007, Open Meeting II. Fire Department Update III. Police Department Update · Sergeants Test IV. Closed Session · Minutes, October 9, 2007 · Personnel 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. V. Proposed BOFPC Rules & Regulations Revision Update VI. Other Business MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS r;:<~~tm~ Robert McKillop, Chairman /'o/.3i/o1 Date . VILLAGE CLERK NOTIFIED BY: ~/tf!!.Ml.J7 Date: POSTED BY: '1'..fffiJ;:/~r QQ Date ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABiliTY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847870-5656. TOO 847 392-1269 MAYOR Irvana K. Wilks TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Arlene A. Juracek A. John Kom Richard M. Lohrstorfer Michael A. Zadel Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 NOTICE VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 www.mountprospect.org THE THURSDAY, NOVEMBER 8, 2007 MEETING OF THE PLANNING & ZONING COMMISSION HAS BEEN CANCELLED. THE NEXT REGULARLY SCHEDULED MEETING IS THURSDAY, DECEMBER 13, 2007. ('\DoenmCIllS ~lI1d Scu.ings\kdcwis\l.ocal Scttings\Tcmporarv Internet Files\( )1.1<6B\ II-OX-07 ex I..doc Mount Prospect Director Glen R. Andler ~ Deputy Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 NOTICE THE NOVEMBER 12, 2007 MEETING OF THE SAFETY COMMISSION HAS BEEN CANCELLED. THE NEXT REGULAR MEETING IS SCHEDULED FOR MONDAY, DECEMBER 10TH AT 7:00 P.M. AN AGENDA OR CANCELLATION NOTICE WILL BE SENT PRIOR TO THIS MEETING. DATED THIS 25TH DAY OF OCTOBER, 2007. Phone 847/870-5640 Fax 847/25:3-9377 www.mountprospect.org VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, November 8,2007 ***6:00 p.m. *** Public Works Facility 1700 Central Road I Call to Order II Approval of Minutes - October 18, 2007 October 25,2007 III 2008 Budget Discussion IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: November 29,2007 (tentative) NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION DRAFT MINUTES OF THE MEETING OCTOBER 18,2007 COMMUNITY CENTER - VILLAGE HALL DRAFT I. CALL TO ORDER The meeting was called to order at 6:25 p.m. Those present included Chairman Charles Bennett and Commissioners Vince Grochocinski, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Wayne Gardner was absent. II. ApPRO V AL OF MINUTES There was a discussion regarding the minutes of September 27, 2007. Commissioner Tom Pekras advised that there was a typographical error in the section - approval of minutes. Commissioner Tom Pekras motioned to approve the minutes of September 27, 2007 as amended. Commissioner John Kellerhals seconded the motion and the minutes were approved as amended. III. REVIEW OF THE PROPOSED 2008 VILLAGE BUDGET Finance Department Finance Director David Erb announced that Deputy Director Carol Widmer will be retiring at the end of January, 2008. Mr. Erb thanked and recognized Ms. Widmer for all her hard work and dedication over the years she has been with the Village. Finance Director David Erb discussed objectives and accomplishments as outlined in the proposed budget. One item of note is the implementation of the e-pay program. Currently residents are able to pay water/refuse bills on line through the e-pay program. Commissioner Kellerhals asked ifthere was a fee to use the e-pay program. Mr. Erb stated that the fee is $2.95. Mr. Erb presented the Finance Department's Proposed 2008 Budget totaling $1,653,000; this represents a decrease of 4.3% or $74,000. Mr. Erb added that contractual services increased because of increases in ambulance billing and fees for the flexible compensation program. Non-Departmental Director of Finance David Erb stated that the Community and Civic Services portion of the 2008 Proposed Budget totals $361,926, which is an increase of2.6%. Debt Service Proposed 2008 Budget totals $4,664,639. This is an increase of $500,711 or 12.06%. Total Village and Library debt as of 12/31/07 will be $39,255,414, whereas the Library debt is $18,195,000 of this total. Mr. Erb added that debt as a percentage of the equalized assessed value is under 2.5% and all current debt will be paid off by 2022. Mr. Erb stated that Pensions total $5,409,150 which represents a 5.3% increase from 2007. Insurance- Property, Liability and Workman's Compensation total budget is $1,182,700, this represents a decrease of 13.1%. Commissioner Ann Smilanic lead a discussion related to the proposed fitness center at Village Hall. There was a brief discussion related to the layout of the center and how the development of the center is being funded. Mr. Erb provided a brief presentation on the e-pay program, including a live demonstration of how to make a payment using the newly implemented e-pay program. IV. CHAIRMAN'S REpORT Chairman Charles Bennett asked if there could be a discussion regarding the measures taken department by department to cut costs in order to balance the budget. Director of Finance David Erb advised how the departments were asked to cut their budgets based on what their percentage of the budget is. Chairman Bennett reminded the members to review the space needs study and email or send any questions or concerns to Mr. Erb ahead of time to help in preparing for the next meeting. V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: OCTOBER 25,2007 Commissioner Ann Smilanic motioned to adjourn which Commissioner Tom Pekras seconded. The meeting was adjourned at 8:54 p.m. The next meeting will be October 25,2007. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 2 FINANCE COMMISSION DRAFT MINUTES OF THE MEETING OCTOBER 25, 2007 COMMUNITY CENTER - VILLAGE HALL DRAFT I. CALL TO ORDER The meeting was called to order at 6:09 p.m. Those present included Acting Chairman Vince Grochocinski and Commissioners Wayne Gardner, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were IT Director Joan Middleton, Village Manager Mike Janonis, Assistant Village Manager Dave Strahl, Fire Chief Mike Figolah, Deputy Chief of Fire John Malcom, Fire Marshall Paul Valentine, Fire Training Battalion Chief Chris Trudy, Fire Administrative Analyst Christina Park, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. II. ApPROVAL OF MINUTES The minutes of October 11, 2007 were deferred due to lack of review time. The minutes will be on the agenda for approval at the November 8, 2007 meeting. III. REVIEW OF THE PROPOSED 2007 VILLAGE BUDGET A change of the order of the meeting was made so that Administration could present their budget first Administration Assistant Village Manager Dave Strahl began the discussion on Information Technology (IT) with an overview of the IT Division. Mr. Strahl stated that the division was formed 10 years ago and Joan Middleton was the division's only employee for the first few years. Director oflT Joan Middleton provided an overview of what IT does and how all the departments work together through the various software programs. Mr. Middleton outlined how various databases link data between the various departments. One example ofthis is the Master Address Program that provides data and populates many programs village wide. Commissioner Ann Smilanic asked if the IT open items list that was presented previously has been completed. Ms. Middleton advised that the list is on going and some things have been completed but more items have been added. Commissioner John Kellerhals asked why the costs for new computer replacement purchases are charged to IT and not to the department budgets. Mr. Kellerhals added that because the replacement costs are not being reflected in the various department budgets and it is hard to determine the true costs to the departments for the equipment. Village Manager Mike Janonis stated that by having IT coordinate the purchase of replacements it is easier to keep track of equipment, ensure that all equipment bought is of the same standard and that all equipment is compatible village wide. Mr. Janonis suggested that either in January or February of2008 the Finance Commission hold a meeting to discuss IT in more detail. Assistant Village Manager Dave Strahl presented the budget for Village Administration. The 2008 Proposed Budget totals $2,989,232 and has increased 4.2%. Mr. Strahl advised that under the Human Resource section 'appears a line item for a Salary Adjustment Pool. There is a survey currently being done to determine if adjustments are needed through out the Village. The figure in the Proposed Budget is a placeholder and the actual dollar amount will be determined after the survey is done. The Public Information Proposed 2008 Budget totals $172,148, which is an increase of20% or $28,876. The increase is mostly due to the implementation of the Village's Marketing Plan and the hiring of a marketing consultant to accomplish this. Assistant Village Manager Dave Strahl lead a discussion on the Administrative Analyst position that has been requested. Mr. Strahl provided an overview of the memo that was previously distributed regarding the request to make a part time intern position a full time position. Fire Devartment Fire Chief Mike Figolah began his discussion on the Fire Department's 2008 Proposed Budget by mentioning several accomplishments from 2007. Chief Figolah stated that there were 5,544 calls for assistance made, 4,900 fire prevention inspections made along with 425 programs provided to businesses and schools and 22,397 hours of training performed. ChiefFigolah provided a copy ofthe newly hired part time Disaster Management Coordinator's goals and objectives. Chief Figolah spoke about a $250,000 grant that was received to work with schools in preparing for crisis. The money is being used to develop a standardized emergency crisis plan that all 30 schools and day care facilities will follow. Chief Figolah stated that the 2008 Proposed Budget for the department totals $10,409,062 which is a 4.5% or $470,961 increase over the 2007 budget. Chief Figolah mentioned the Foreign Fire Tax Insurance money that is a new budget program that has its own elected board. The board approves purchases under the direction and control of Illinois Statutes. ChiefFigolah also outlined several items that appear in the current Capital Improvements Plan. ChiefFigolah outlined the items that were related to the building of the proposed fire station 14. The items discussed included $7.9 million for the fire station, $2.2 million for the Public Works vehicle maintenance addition and $1.7 million for the Emergency Operations Center. Public Works Director of Public Works Glen Andler began the discussion by outlining several items that the department accomplished in 2007. Mr. Andler mentioned the PolicelFire Headquarters interior rehab project, the Linneman Road reconstruction project, the combine sewer system improvements and the traffic control program. Mr. Andler also discussed the August 23rd storm in detail. Mr. Andler stated that in total 2700 trees were affected by the storm and of that amount approximately 330 trees will need to be completely removed. There was also a 2,000 foot long flood wall that was constructed along River Road. Director of Public Works Glen Andler stated that the 2008 Proposed Public Works Budget totals $24,458,049, which is an increase of.2% over last year's budget. Also mentioned were the department's $4,479,500 million in capital projects. 2 Commissioner Ann Smilanic asked what would cover the costs of the proposed fitness center and is there a blueprint of the fitness center available for viewing. Mr. Erb advised that the money came from a contingent insurance settlement and there is a blueprint available. Space Needs Study Discussion There was a discussion regarding where the Village is in the process with respect to the new proposed Fire Station # 14. Several commission members voiced their concerns over the proposals as outlined in the space needs study. It was decided that the next Finance Commission meeting scheduled for November 8, 2007 would be held at the Public Works Facility so that the members would be able to tour the facility and see where the proposed sites are for the maintenance facility expansion and emergency operations center. Acting Chairman Vince Grochocinski advised that the members should try to formulate any questions related to the space needs study and submit them to Village staff prior to the November 8th meeting. IV. CHAIRMAN'S REPORT There was nothing to report. V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: NOVEMBER 8, 2007 Commissioner John Kellerhals motioned to adjourn which Commissioner Wayne Gardner seconded. The meeting was adjourned at 10:11 p.m. The next meeting will be November 8, 2007. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3