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HomeMy WebLinkAbout2. DRAFT MINUTES 10/2/2007 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 2, 2007 CALL TO ORDER Mayor Pro Tem Lohrstorfer called the meeting to order at order at 7:12 p.m. ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS MAYOR'S REPORT EMPLOYEE RECOGNITION Present: Mayor Pro Tem Richard Lohrstorfer Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Michael Zadel Absent: Mayor I rvana Wilks PLEDGE OF ALLEGIANCE Trustee Zadelled the Pledge of Allegiance. INVOCATION Trustee Juracek gave the Invocation. APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Juracek, moved to approve the minutes of the regular meeting held September 18, 2007. Upon roll call: Ayes: Nays: Abstain: Motion carried. Corcoran, Hoefert, Juracek, Zadel None Korn APPROVE BILLS Mayor Pro Tem Lohrstorfer stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Pro Tem Lohrstorfer presented proclamations acknowledging "Fire Prevention Week," October 7-13, "National Planning Month," October 2007 and "National Breast Cancer Month," October 2007. In accepting the "Fire Prevention Week" proclamation Fire Prevention Specialist Jim Miller stressed the importance of fire safety awareness with an emphasis on having and practicing an escape plan. He stated the Fire Department will be working with the schools in conducting fire drills, and has teamed up with Tuccio's Restaurant in a campaign encouraging residents to replace their smoke detector batteries. Community Development Director William Cooney accepted the proclamation for National Planning Month. Mr. Cooney thanked the Village Board for the recognition and support. He also thanked the members of the Planning and Zoning Commission for their work and commitment to the community. Police Department personnel celebrating their quinquennial anniversaries were recognized. Mayor Pro Tem Lohrstorfer and Police Chief John Dahlberg presented each with a certificate or plaque denoting their years of service. Chief Dahlberg and Mayor Pro Tem Lohrstorfer thanked the employees for their outstanding service and commitment to serving the community. 1 APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS RES 40-07 PUBLIC IMPROVEMENTS BRIARWOOD BUSINESS CTR CELTIC GLEN SUBDIVISION PHILLIPS 66 GAS STATION DATA STORAGE Police Department Thomas Nowak Cathy Schmidt Edward Smergalski Michael Eterno Brenda Desmore Bryan Furr Years of Service 30 20 15 10 5 5 Police Chief Dahlberg also acknowledged and thanked the Police Department personnel who were unable to attend: Mark Bechtold 10 Ronald Kadzielawski 10 Michael Landeweer 10 Jose Melendez 10 Rafael Ayala 5 Cathy Bratu 5 Christopher Rondeau 5 Bart Tweedie 5 APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Zadel, moved to approve the following business items: 1. Bills dated September 13-26, 2007 2. A RESOLUTION APPROVING THE 2008 ACTION PLAN INCLUDING THE FISCAL YEAR 2008 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM 3. Request Village Board approval to accept Public Improvements for Briarwood Business Center, Algonquin and Linneman Roads. 4. Request Village Board approval to accept Public Improvements for Celtic Glen Subdivision, River Road and Celtic Glen Drive. 5. Request Village Board approval to accept Public Improvements for Phillips 66 Gas Station, 2 East Rand Road. 6. Request Village Board approval to purchase data storage array in an amount not to exceed $25,389. 7. Request Village Board approval to accept proposal for three (3) year Contract with ProcessWorks for administration of Village's Section 125 Flexible Spending program in an amount not to exceed $22,042. FLEX SPENDING PROGRAM Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Zadel Nays: None OLD BUSINESS NEW BUSINESS MANAGER'S REPORT Motion carried. OLD BUSINESS None. NEW BUSINESS None. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Community Development Department requests Village Board approval to accept bid to perform feasibility study for neighborhood center in south Mount Prospect. 2 CHICAGO COMMUNITY TRUST GRANT TREE-RELATED STORM RECOVERY FUNDING Long Term Planner Clare O'Shea provided background information stating the Village was awarded a $50,000 grant from the Chicago Community Trust to conduct a feasibility study of a community center in South Mount Prospect. The study will determine community needs, review potential locations and services, analyze the center's feasibility and ultimately recommend structure of such a center for long term sustainability. Ms. O'Shea stated the funding from the Trust's Immigration Integration Initiative allows the Village to hire a consultant to evaluate the feasibility of a Neighborhood Resource Center (NRC) to serve the densely populated immigrant area in the Village. Goals of the NRC would include increased coordination and delivery of services and the integration of the immigrant community into Mount Prospect. Ms. O'Shea stated the research process for a consultant included an RFP and interviews conducted by an Advisory Committee of staff and appointed residents. The Advisory Committee determined Millennia Consulting best met the selection criteria, and therefore staff requests Village Board approval to award the feasibility study contract to Millennia Consulting in an amount not to exceed $47,240 with an anticipated completion date of May 2008. Trustee Hoefert, seconded by Trustee Corcoran, moved to approve the request to accept bid to perform feasibility study for neighborhood center in south Mount Prospect in an amount not to exceed $47,240. Trustee Juracek stated she fully supported the study and with the approval of the Village Board would like to be involved with the project. She encouraged further research and interaction regarding bench marks and best practice methods with agencies/organizations already serving the immigrant population. Upon roll call: Ayes: Nays: Motion Carried. Corcoran, Hoefert, Juracek, Korn, Zadel None Village Manager Janonis stated the Public Works Department requests Village Board approval for additional funding for tree-related storm recovery. Public Works Forestry/Grounds Maintenance Superintendent Sandy Clark provided background information regarding the extensive damage to Village parkway trees as a result of the August 23, 2007 storm. Ms. Clark stated that while a significant amount of storm recovery work has been accomplished a great deal of work remains. And, although Village crews continue to work on storm damaged trees, the volume of remaining work and the dedication Village crews to other tree related programs necessitates the additional contract work. Ms. Clark identified the remaining storm recovery work in the request for additional contractual funding. · Tree removal - 150 trees still need removal Request an additional $35,000 in funding for removal of 112 of the trees by current contractor, Powell Tree Care, Inc. · Stump removal- all storm related stumps Request an additional $62,000 in funding for removal of stumps by current Contractor Steve Piper & Sons. . Wound and Stub repair - approximately 1,000 trees are in need of repair Request to award contract to low bidder, Kramer Tree Specialists in an amount not to exceed $49,600. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the request for additional funding for tree related storm recovery efforts; tree removal not to exceed $35,000, stump removal not to exceed $62,000 and wound/stub repair $49,600. 3 OTHER BUSINESS PARKING CLOSED SESSION In response to questions/comments from the Village Board including replacement trees and how the Village may be able to assist residents seeking to replace lost trees, Ms. Clark provided the following: · The stump removal contract includes back filling with black dirt; Village may be able to stock pile additional black dirt for topsoil. · Replacement trees planted in same spot or close to it. · Cabling of trees used less frequently. · At the Board's direction the Forestry Division could arrange for the availability of 1.5 inch replacement trees; 1.5 inch trees are planted at no cost to residents as part of the Village's reforestation program. · No complete data of the number of private property trees lost · Will research option of residents being able to purchase private property replacement trees at Village cost in the next tree planting contract. Village Manager Janonis stated the 2008 Budget discussions would be an appropriate time to review the availability of Village funds for tree replacement. Upon roll call: Ayes: Nays: Motion Carried. Corcoran, Hoefert, Juracek, Korn, Zadel None OTHER BUSINESS Village Manager Janonis stated departmental presentations and discussion are scheduled to begin with the October 23rd Committee of the Whole meeting. He further stated the finalized 2008 Budget would be brought before the Village Board for approval at the December Village Board meetings. Trustee Korn stated he was unable to attend the September 25th Committee of the Whole meeting but after watching the recorded session he had the following comments/questions specific to parking issues in the downtown area and Sha Bonee Trail. · Real estate sales/rental agreements should include language regarding parking regulations. · New developments should have a minimum of two parking spots per unit. · Maple Street parking lot - use/regulations · Unit occupancy/number of vehicles Village Manager Janonis stated the Police Department continues to meet with residents on Sha Bonee Trail affected by the enforcement of the Village's on-street parking restrictions. Factors including occupancy, utilization of garages and other parking options are items are part of the discussion. He stated the Village's Crime Free Housing Training program is also addressing parking issues; parking regulations becoming part of the lease agreement or as a rider to the lease. Village Manager Janonis stated the parking issue would be brought back for further discussion. Due to on-going problems with the sound system in the Village Board room, the vendor will be brought in to evaluate the microphones. CLOSED SESSION Mayor Pro Tem Lohrstorfer asked for a motion to enter Closed Session to discuss: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss Land Acquisition 5 ILCS 120/2 (c) (5). 4 Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 8:05 p.m. ADJOURN ADJOURN The Village Board reconvened in Open Session at 9:45 p.m. There being no further business the Village Board meeting of October 2, 2007 adjourned at 9:46 p.m. M. Lisa Angell Village Clerk 5 CALL TO ORDER ROLL CALL PLEDGE INVOCATION MAYOR'S REPORT EMPLOYEE RECOGNITION FIRE PREVENTION POSTER AND ESSAY WINNERS MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 16, 2007 Mayor Wilks called the meeting to order at 7:02 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Absent: Trustee Timothy Corcoran Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael Zadel Mayor Wilks explained that due to a lack of a quorum there would be no official business conducted at this meeting. There were however several presentations that would take place. PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION Mayor Wilks gave the Invocation. MAYOR'S REPORT Mayor Wilks presented proclamations acknowledging "Make A Difference Day," October 27'h, "National French Week," November 5th_11th and "Marine Week," November 4th _10th. Staff Sergeant Avila, U.S.M.C. accompanied by Mr. Chuck Shields, U.S. Marine Corp League accepted the proclamation and thanked the Village for recognizing Marine Week. The following employees are celebrating quinquennial anniversaries with the Village this year. Mayor Wilks and Fire Chief Mike Figolah recognized those in attendance and presented each with a plaque or certificate. FIRE DEPARTMENT Randy J. Uidl Phillip Buffalo Jeffrey Ricker Scott Skindingsrude Steven Edwards James Ingebrigtsen Eric Mertes YEARS OF SERVICE 20 15 15 10 10 10 10 Fire Chief Mike Figolah, assisted by Mayor Wilks, presented the 2007 Fire Prevention Poster and Essay Contest winners from area schools. Over 900 students representing 13 schools submitted a poster or essay depicting this year's theme of "Practice Your Escape Plan." This year the second annual "Traveling Trophy" was awarded to Forest View School for having the most entrants in the contest. Forest View School Fine Arts Teacher, Ms. Burdi accepted the trophy. CITIZENS TO BE HEARD ADJOURN COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD A resident asked when the discussion on Traffic Zone 15 would take place. Village Manager Michael Janonis stated the first reading of the ordinance regarding Zone 15 would take place at the November 6, 2007 Village Board Meeting. Mayor Wilks announced that a styrofoam sculpture of the Lincoln Memorial would be on display at the Village Hall for two weeks beginning on October 17th. The artist is Fran Volz who played a part in the snow sculpture event early this year. Mayor Wilks adjourned the meeting at 7:42 p.m.