HomeMy WebLinkAbout08/28/2007 COW minutes (special)
SPECIAL MEETING
August 28, 2007
I. CALL TO ORDER
The meeting was called to order at 7:04 p.m. in the Police/Fire Training Room at
the Mount Prospect Public Safety Building, 112 East Northwest Highway, by
Mayor Wilks. Present at the meeting were: Trustees Arlene Juracek, John Korn
and Richard Lohrstorfer. Trustee Corcoran arrived at 8:29 p.m. Staff present was
Village Manager Michael Janonis, Assistant Manager David Strahl, Emergency
Management Coordinator Tom Janetske, Deputy Police Chief Michael Semkiu,
Fire Chief Michael Figolah, Finance Director Dave Erb, Community Development
Director William Cooney, Human Services Director Nancy Morgan, Public Works
Director Glen Andler, Forestry Superintendent Sandy Clark, Information
Technology Director Joan Middleton, and Production Coordinator Howard
Kleinstein.
II. STORM RECOVERY STATUS
Village Manager Michael Janonis spoke. He stated the purpose of this Special
Meeting was to give a status report on the storm and flood recovery. He
reminded everyone the events are still ongoing, so a full after action report will be
issued when recovery is complete and we can assess the entire incident. Mr.
Janonis also commented that he is extremely proud of the overall response of
the whole organization.
Production Coordinator Howard Kleinstein showed a video documenting
some of the damage caused by the storm and flooding.
Mr. Janonis commented on the importance in educating the entire community
about the extent of the damage. Many residents living in areas not heavily
damaged did not understand the severity of impairment in other geographic
areas. He also reminded everyone that the Village was dealing with two
separate incidents at once; the storm with high winds and the flooding of the Des
Plaines River.
Fire Chief Michael Figolah spoke. He gave a sequence of events regarding the
storm of August 23. He indicated the National Weather Service did not send out
any alerts for our area (see attached map). Northwest Central Dispatch activated
the warning sirens at 3:17 and 3:34 p.m. because of the close proximity of the
storm and a possible rotation. The Fire Department activated the Emergency
Operations Center at 4:00 p.m. and took over dispatching responsibilities for non-
emergency calls from Northwest Central Dispatch. Ultimately, the National
Weather Service determined Mount Prospect experienced straight line winds of
80 to 90 miles per hour.
Emergency Management Coordinator Tom Janetske spoke. He gave an
overview of what happened in the Emergency Operations Center (EOC) and
Emergency Communications Center (ECC). The EOC was fully operational
beginning at 4:45 p.m. with representation from all Village departments operating
on 12 hour shifts. He mentioned that the first Incident Action Plan (lAP) was
completed at 2:00 a.m. on Friday, August 24th. Damage assessment teams were
mobilized from the EOC and worked on August 24th from 8:00 a.m. until 3:30
p.m. assessing the entire community. The Mayor also issued two disaster
declarations: (1) For the storm (2) For the flooding along River Road. The EOC
was operational 24 hours a day from Thursday at 4:00 p.m. (August 23rd) until
Sunday afternoon (August 26th).
DEPARTMENTAL REPORTS
Public Works Department
Public Works Director Glen Andler spoke. He gave an operations overview.
He spoke about the flooding at River Road before the storm, the need for
pumping, and the construction of a jersey wall (temporary levee). Mr. Andler also
spoke about the problems associated with the storm including tree debris and
hazards, the loss power to of four out of five wells, and the loss of two out of
three lifting stations. He stated the first priority for the Public Works Department
was clearing the streets for emergency vehicle access. The Department did
receive mutual aid assistance through the Northwest Municipal Conference.
Forestry Superintendent Sandy Clark spoke. She discussed the tree
assessment process and estimated that over 2,000 trees were damaged and at
least 300 will need to be removed entirely (see attachments). Clearing tree
hazards and cleaning up branches and brush will be an on ongoing process.
Public Works Director Glen Andler spoke. He noted that the Village will take
trees from private property if they are brought to the curb. He stated garbage
pick-up is still on a regular schedule. Public Works will also begin taking the
jersey wall down on Wednesday, August 29,2007, at which time River Road will
be re-opened.
Police Department
Deputy Chief Michael Semkiu spoke. He gave an overview of Police
Department operations. He stated the major functions of the Department were
ensuring citizen safety, securing property, manning downed power lines, handing
out information to residents, and controlling traffic. He noted the Police
Department called in personnel early and kept them late in order to handle the
increased demand for service. The Police Department is continuing to assist the
Village by answering phone calls after hours. (See attached sheet for call
statistics) .
Fire Department
Chief Michael Figolah spoke. He gave an overview of Fire Department
operations. He estimated the Department answered about 400 to 500 calls over
the course of 4 days (see attached statistics). The day of the storm, the
Department had between 65 and 75 calls stacked-up at once. No deaths or
significant injuries occurred as a direct result of the storm (1 indirect death did
occur the following day). The Department did hireback ten employees each day
and utilized the Community Emergency Response Team (CERT). Chief Figolah
also mentioned the Fire Department worked closely with Human Services to
establish cooling and shelter sites.
Community Development
Community Development Director William Cooney spoke. He stated
Community Development focused primarily on assessing structural damage and
restaurants. It was determined at least 100 structures were damaged, estimated
at about $500,000. Emergency permit procedures were also put in place.
Human Services Department
Director of Human Services Nancy Morgan spoke. She explained the main
role of her department was establishing cooling centers and sheltering sites,
although they were not really used. She also stated her staff drove the home
delivered meals routes and completed wellness checks.
Information TechnoloQV Department
Information Technology Director Joan Middleton spoke. She gave an
overview of the challenges her department faced with little power, generator
failures, and phone system problems. Her staff also assisted in supporting the
EOC with technology.
Finance Department
Finance Director David Erb spoke. He explained how the Finance Department
acted mainly in a support role at the EOC. He stated his staff helped set-up the
EOC the first night of operations and assisted in answering phones throughout
the weekend. The Finance Department was able to operate normally on Friday
(August 24th) and worked to assist the other departments with emergency
purchasing. He commented at this point the Village does not know if any
reimbursement possibilities exist, but the Finance Department has been tracking
all expenses for both incidents.
Villaae Manaaer's Office
Village Manager Michael Janonis spoke. He stated his staff also acted in a
support role to the primary EOC operations. He said this storm presents the
Village with many "lessons learned" that will affect decision making in the future
(i.e. emergency generators, new EOC at Public Works, etc.).
III. QUESTIONS/DISCUSSION
Jill Friedrichs, 615 S. School Street expressed some of her concerns regarding
communication during the storm incident.
General comments from the Village Board included the following items:
Trustee Juracek expressed her pride in Village Staff for a job well done.
Trustee Lohrstorfer stated that he has seen many emergency operation efforts
which did not work, but that this one did work.
Trustee Corcoran thanked all Village staff for their hard work. He stated his
belief that we need to be more self-sufficient and continue to prepare for the next
incident.
Mayor Wilks informed everyone that she will be holding a press conference on
Wednesday, August 29, 2007 at 11 :00 a.m. It will be in regards to Levee 37 at
the intersection of Seminole Lane and River Road.
IV. ADJOURNMENT
The meeting was adjourned at 9:36 p.m.
~ pcuJu
CHRISTINA PARK
ADMINISTRATIVE ANALYST
4
Hook Echo noted at 8/24/07 at 15: 14 hrs east of Winfield
PUBLIC WORKS PROPOSED STORM CLeAN-UP SCHEDULE
As of August 26, 2007, 12:00 PM
. Des Plaines River
(; Continue to monitor river level.
a Continue pumping to dewater subdivision storm sewer.
D Demobilize I clean-up excess equipment.
o Current plans are to remove temporary levee and re-open River
Road on Thursday (8.30) and/or Friday (8.31).
o River continues to recede. The National Weather Service
forecasts that the river will follow below flood stage at the Des
Plaines gauge by Wednesday (8.29) evening. However, the
actual river level trending appears to be failing faster than the
forecast.
. Tree Clean-up
o Village crews, along with 5 crews from Village tree contractors.
are working until 5 pm today (8.26) to clean-up tree damage
based on the followIng priority:
. Trees on houses.
. Trees blocking driveways, sidewalks, and fire hydrants.
. Trees with large splits.
. Tree damage assessments have been completed in
approximately 75% of the Village. So far. staff has
determined that 1,324 trees sustained damage from the
storm.
(This work will continue until completed However, on
Monday, 8.27, assistance from Village contractors will be
reduced to 3 crews)
a On Monday (8.27) Viilage crews will begin house to house
curbside pickup of storm damage from publlc and private trees.
All tree debris must be in the parkway. Work will begin in the
northeast section of the Village.
o On Tuesday (8.28), we hope to add 5+ chipper trucks
comprIsed of crews from neighboring communities.
o Staff continues to work on a plan to remove debri! from Village
streets in bulk form (uncut) utilizing a contractor that specializes
in tree damage clean~up. Trees will be picked up utilizing trucks
with hydraulic grappler attachments. The bulk debris will be
transported to Melas Park where it will be stockpiled and
ultimately chipped utilizing a tub grinder-
. Water; Sewer
o Electrical has been restored to all potable water pumping
station$.
o Electr cai power has been restored to all sewer pumping
slat/?IIS except Loui~ Street Relief Station, Willi8m Stl"eet Relief
StatIo" and Maple/Berkshire Relief Stetion. All of these slte$
ar,e. CI. rrently powered by portable generators.
o Il'1lttall~' after the storm, electrical power WCl$lost ilt all water ano
sewer pumpj~g stations except for Booster Pumping StatIon 17.
The pI lwer was off to these fa-::ilities for approximately 48 - 60
hours
S'c
Windstorm of 8/23/2007
Parkway Tree Damage .
(Totals as of 5pm on 8/27 - scouting complete)
Date: 8/27/2007
HANGERS TREE REMOVALS WOUND REPAIRS # TREES
SECTION Done Scheduled Total Done Scheduled Total Done Scheduled Total DAMAGED
1 13 1 1 20 35
2 1 5 1 8 15
3 0 9 0 10 19
4 16 5 0 10 31
5 0 39 6 51 96
6 1 21 0 42 64
7 0 37 8 83 128
8 8 57 5 19 18 107
9 15 102 45 40 202
10 0 117 15 19 151
11 8 176 1 98 66 349
I
12 4 114 I 31 56 205
13 0 9 0 2 11
14 3 72 25 66 166
15 0 38 6 20 64
16 5 89 1 12 44 151
17 0 4 2 7 13
TOTAL 74 895 0 7 269 0 .. O. -562 0 1807
H:\Forestry\WORD\2007\STORM AUG 23\Storm totals -prelim Aug 26.xls
1
August 23, 2007 Storm Statistics
!]jI~~T~IIIa';'dil~).iII,r~~ -- 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL
28 30 19 19 8 13 9 1 4 131
4 2 5 5 1 1 0 2 1 21
11 18 3 8 6 3 2 0 2 53
8 10 8 5 2 6 1 0 0 40
34 47 24 14 18 13 7 2 3 162
8 4 27 13 12 8 9 8 4 93
2 2 1 2 0 1 1 1 1 11
20 12 5 8 4 7 3 1 2 62
6 3 6 5 3 1 1 2 0 27
0 1 1 0 0 0 0 0 0 2
0 0 0 2 0 0 0 0 0 2
121 129 99 81 54 53 33 17 17 604
gOIiI(:E'~I;N;rf;"'UMal:a~;~ 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL
Arlinaton Heiahts PO 54 58 44 73 27 37 17 7 10 327
Buffalo Grove PO 7 9 31 17 11 8 3 5 3 94
Elk Grove Villaae PO 24 30 15 44 26 13 8 8 9 177
Hoffman Estates PO 18 18 26 36 12 14 7 5 12 148
Mount ProsDect PO 62 87 48 53 43 31 25 16 19 384
Palatine PO 25 13 82 72 44 30 27 24 16 333
ProsDect Heiahts PO 3 2 9 4 8 2 5 4 3 40
Schaumbura PO 51 31 39 36 28 25 23 10 9 252
Streamwood PO 13 12 9 21 6 6 3 10 7 87
OOJ (out oflurisdiction) 20 24 17 20 12 1 6 5 5 110
TOTAL POLICE EVENTS 277 284 320 376 217 167 124 94 93 1952
tTOTAL ALL EVENTS I 398 I 413 I 419 I 457 I 271 I 220 I 157 I 111 I 110 I 2556 I
Page 1 of 2
Printed: 8/28/2007 3:02 PM
August 23, 2007 Storm Statistics
r~'f_'t.,.eo-1'_'f_.1_""2
46 10 6 6
2 15 8 2
3 6 17 5
o 340
26 14 11 4
o 7 17 11
o 3 1 2
3 1 3 0
9 11 7 5
o 0 1 0
89 70 75 35
Page 1 of 2
21~ 2208.2:
3 3
o 4
2 1
1 2
4 3
2 70
1 1
1 0
5 0
o 0
19 84
TOTAL
134
37
45
15
140
150
10
13
63
2"
609
Printed: 8/28/2007 1: 13 PM
August 23, 2007 Storm Statistics
.18QO-1$ClO.1,...ozo:o:o.;al0:0:J.:.l1'
25 13 20
453
13 5 4
615
16 11 14
35 16 7
000
430
788
520
115 64 61
!!!!:,2300
2
1
3
4
7
7
o
o
o
2
26
15CJO;.1&o:o:1601J.;.1700 17CJC1..1.8OQ c1_1iOii19lJO..20002GOO"'2fOO2100:.2200 2200-2300
123 128 140 134 74 69 33 30 25
44 123 110 95 112 76 59 37 34
o 0 0 0 0 0 0 0 0
8 8 7 7 10 7 1 1 0
iTOTAL OVERALL 9-1-1 T 175 259 257 236 196 152 93 68 59
* Abandoned 9-1-1 calIS ate included in the Landline 9-1-1 and Wil8less 9-1-1 totals. They ate considel8d incomina calls.
1500-1600 1600-1700 11'00-1800 1800-1900 1900-2000 2000-2100 2100.2200 2200-2300 2300-0000:
8 14 17 20 14 10 5 5 5
167 150 169 275 108 79 75 56 44
33 19 10 10 7 13 8 3 4
o 2 3 2 14 15 30 27 26
25 27 21 24 28 24 22 15 13
o 0 0 0 0 0 0 0 0
233 212 220 331 171 141 140 106 92
* Admin Inbound contains Admin (from ACD), Disp Pool, Hotlines, and NIPAS (from ACD).
Intemal calls from DOsition to DOsition ate not included.
Page 2 of 2
TOTAL
-
146
54
52
44
125
124
o
11
84
21
661
TOTAL
756
690
o
49
1495
TOTAL
98
1123
107
119
199
o
1646
Printed: 8/28/2007 1:13 PM
--
August 23, 2007 Storm Statistics
.. c . . .. -
~~I-il~ 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000 TOTAL
Arlinaton HeTCihts 28 32 17 25 13 20 7 2 2 146
Buffalo Grove 9 5 24 4 5 3 0 1 3 54
Elk Grove Villaae 7 9 8 13 5 4 2 3 1 52
Hoffman Estates 6 9 11 6 1 5 2 4 0 44
Mount ProsDect 18 38 8 16 11 14 9 7 4 125
Palatine 4 4 40 35 16 7 5 7 6 124
Palatine Rural 0 0 0 0 0 0 0 0 0 0
ProsDect Heiahts 1 0 1 4 3 0 2 0 0 11
Schaumbura 26 15 15 7 8 8 2 0 3 84
Streamwood 6 2 2 5 2 0 1 2 1 21
TOTAL 9-1-1 105 114 126 115 64 61 30 26 20 661
For monthly totals, also see the "OVERALL 9-1-1" section below.
It includes ALL 9-1-1 calls, not just those received on communitv-soecific landline ESNs.
ill 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000
rLandline 9-1-1 * 123 128 140 134 74 69 33 30 25
IWireless9-1-1* 44 123 110 95 112 76 59 37 34
VolP 0 0 0 0 0 0 0 0 0
Conner 8 8 7 7 10 7 1 1 0
TOTAL OVERALL 9-1-1 175 259 257 236 196 152 93 68 59
* Abandoned 9-1-1 calls are included in the Landline 9-1-1 and Wireless 9-1-1 totals. Thevare considered incomina calls.
1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300-0000
8 14 17 20 14 10 5 5 5
167 150 169 275 108 79 75 56 44
33 19 10 10 7 13 8 3 4
o 2 3 2 14 15 30 27 26
25 27 21 24 28 24 22 15 13
o 0 0 0 0 0 0 0 0
233 212 220 331 171 141 140 106 92
* Admin Inbound contains Admin (from ACO), Oisp Pool, Hotlines, and NIPAS (from ACO).
Internal calls from Dosition to Dosition are not included.
Page 2 of 2
TOTAL
-
756
690
o
49
1'495
TOTAL
'"98"
1123
107
119
199
o
1646
Printed: 8/27/2007 3:18 PM
'.
August 23,2007 Storm Statistics
,- - iil't'i.
'YI.T1CH;:;.T;"'<. ':01. j . 1500-1600 1600-1700 1700-1800 1800-1900 1900-2000 2000-2100 2100-2200 2200-2300 2300~000 TOTAL
Arlinaton Heiahts 52 46 10 6 6 6 3 3 2 134
Buffalo Grove 2 2 15 8 2 0 0 4 4 37
Elk Grove Villaae 6 3 6 17 5 2 2 1 3 45
Hoffman Estates 3 0 3 4 0 2 1 2 0 15
Mount ProsDect 74 26 14 11 4 2 4 3 2 140
Palatine 2 0 7 17 11 2 2 70 39 150
Palatine Rural 2 0 3 1 2 0 1 1 0 10
ProsDect Heiahts 5 3 1 3 0 0 1 0 0 13
Schaumbura 18 9 11 7 5 6 5 0 2 63
Streamwood 1 0 0 1 0 0 0 0 0 2
TOTAL 10-DIGIT 165 89 70 75 35 20 19 84 52 609
Page 1 of 2
Printed: 8/27/2007 3:18 PM