HomeMy WebLinkAbout6.3 Motion to accept Municipal Partnering Initiative Bid Result for 2022-2023 Generator Maintenance Program in an amount not to exceed $32,587.50.Mr�GauC �'d'+rt;�iect
Subject Motion to accept Municipal Partnering Initiative
Bid Result for 2022-2023 Generator Maintenance
Program in an amount not to exceed $32,587.50.
Meeting
Fiscal Impact
Dollar Amount
Budget Source
Category
Type
Information
January 4, 2022 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
true
$32,587.50
Water and Sewer Fund and General Fund
Consent
The Village owns and maintains twenty (20) stationary generators that provide
emergency, standby electrical power in case of utility interruption. These
generators are placed at key public buildings, all wastewater pumping stations,
and at four (4) of the potable water booster pumping stations. These units range
in size from 25kW to 750kW.
Maintenance of these units requires unique training and skills as well as
specialized equipment such as a resistive load bank tester. In addition, some of
the units have exhaust emissions with sophisticated controls and monitoring
hardware that require specialized training and diagnostic equipment to maintain.
As an alternative to the Village letting a bid for generator maintenance, staff
looked to leverage economies of scale by participating joint purchasing contract.
The Village has found great success and savings by utilizing existing contracts
with other municipalities and government agencies. In this instance, staff elected
to participate in the Municipal Partnering Initiative (MPI) joint purchasing contract
for generator maintenance. The village has participated in this contract since
2017.
MPI is a collective of Cook County, Lake County, and DuPage County
1
municipalities that have successfully leveraged bulk purchasing and workload
sharing to reduce the cost of many municipal services. Municipalities currently
participating in the MPI generator maintenance contract include the villages of
Glenview, Buffalo Grove, Northbrook, Palatine, and Kenilworth as well as the City
of Highland Park.
The bid award is for a two (2) year term with the option of two (2) additional one
(1) year extensions beyond the initial termination date by mutual, written
agreement.
The bid pricing is favorable with cost to provide generator maintenance on a per
generator basis equivalent to the cost of generator maintenance in the previous
two (2) year contract (2019). The total, two (2) year cost to service all 20
generators (twice per year) is $29,625.
It is relevant to note that although the cost per unit will remain unchanged, the
overall cost of generator maintenance for the Village is higher than previous
contracts because of the addition of three (3) new generators including new
powerplants at the Police HQ, Fire Station 13, and the Maple Street Parking Deck.
Since the maintenance of these generators identify unforeseen repairs, staff is
requesting a 10% contingency ($2,962.50) to address any of these unforeseen
issues should they arise. A 10% contingency would bring the project award total
to $32,587.50 (the $29,625.00 base bid plus the 10% contingency of $2,962.50).
The contractor holding the MPI generator maintenance bid is Midwest Power
Industry of Ringwood, IL. Midwest Power has previously provided generator
maintenance services to the Village. All work performed was satisfactory.
This MPI contract is publicly bid and satisfies the public bidding requirements of
the Village of Mount Prospect Purchasing Policy.
Alternatives
1. Accept Municipal Partnering Initiative Joint Bid Results for Generator
Maintenance.
2. Action at discretion of Village Board.
Staff recommends the Village Board accept the results of the Municipal Partnering
2
Initiative joint bid for Generator Maintenance and award a two (2) year contract to
Midwest Power Industry of Ringwood, IL, in an amount not to exceed $32,587.50.
In addition, staff requests approval to extend the contract for up to two (2)
additional one (1) year periods beyond the initial termination date provided the
contractor agrees not to raise rates.
ATTACHMENTS:
2021 GENERATOR MAINT. AND AS NEEDED REPAIR RFB .pdf
Midwest Power Bid response.pdf
RFB 220050 Addendum #1.pdf
RFB 220050 Addendum #2.pdf
2021_GEN._MAINT._Specifications-Mount Prospect.pdf
KI
REQUEST FOR BIDS
RFB # 220050
BID DOCUMENTS AND SPECIFICATIONS
GENERATOR MAINTENANCE AND AS
NEEDED REPAIRS
VILLAGE OF GLENVIEW
2500 EAST LAKE AVENUE
GLENVIEW, IL 60026
(847) 724-1700
Mount 1'aa ct
PALATI E'
4
LEGAL NOTICE
Official notice is hereby given that the Village will receive bids electronically via DemandStar until 2:00 p.m. local
time on October 26, 2021. The bid opening will be held virtually via Zoom. Please use the following information
to join the bid opening via Zoom on November 11, 2021 at 2:00 p.m. local time:
Website/URL: https:// I�gotomeetinq com/join/844042677
Telephone: +1 (571) 317-3122; Meeting ID: 869-3456-3454; Passcode: 620439
RFB NO: 220050
RFB ON: GENERATOR MAINTEANCE AND AS NEEDED REPAIRS
Scope of work will include inspection, maintenance and as needed repairs of Municipal owned emergency
electrical generation systems, which include both natural gas drive and diesel driven engines.
Plans, specifications, and bid forms may be obtained through DemandStar, the Village's purchasing website
(htti3s://www.glenview.il.us/government/Pages/Purchasing.asI)x), or by calling (847) 904-4336. Plans,
specifications, and bid forms will be provided electronically.
All bids shall be accompanied by a Bid Bond for not less than five percent (5%) of the bid amount. The successful
bidder must furnish a satisfactory performance and payment bond in the full amount of the bid. A scanned copy
of the bid bond must be included in the pdf file submission. The original bid bond must be mailed to the
Village Hall, 2500 East Lake Avenue, Glenview, IL 60025 attention Purchasing Manager. The Village
recommends using certified or priority mail options in order to have a tracking number.
All work under this contract shall comply with the Prevailing Wage Act of the State of Illinois, 820 ILCS
130/0.01 et seq. & the Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et. seq).
Offers may not be withdrawn for ninety (90) days after closing date without the consent of the Board of Trustees.
Any Bid submitted unsigned, via mail, via in person delivery, via fax, via email or received subsequent to the
aforementioned date and time, may be disqualified and returned to the bidder.
The Village of Glenview reserves the right to reject any and all bids or parts thereof, to waive any irregularities
or informalities in bid procedures and to award the contract in a manner best serving the interest of the Village.
Dated: October 26, 2021
Erika Smith
Director of Finance
5
RFB Number 220050 2 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Village of Glenview
2500 East Lake Ave
Glenview, IL 60026
REQUEST FOR BID INFORMATION
Company Name:
Address:
City, State, Zip Code:
BID PRICING TABLE
SUBMISSION INFORMATION
INVITATION:
BID OPENING DATE:
TIME:
LOCATION:
#220050
NOVEMBER 11, 2021
2:00 P.M. Local Time
Zoom
COPIES: One (1) original electronic PDF
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM A- VILLAGE OF BUFFALO GROVE (JANUARY
2022 -2024)
1
G02- VILLAGE HALL
2
G04- PUBLIC WORKS
3
G15- POLICE DEPARTMENT
4
G20- WELL #1
5
G19- WELL #2
6
G21- WELL #6
7
G03- WELL #7
8
G05- RAUPP LIFT STATION
9
G06- GOLFVIEW LIFT STATION
10
G11- CAMBRIDGE CT LIFT STATION
11
G07- CHATHAM LIFT STATION
12
G18- CAMELOT LIFT STATION
13
G10- PORT CLINTON LIFT STATION
14
G23- RIVER OAKS LIFT STATION
15
G22- RT. 22 LIFT STATION
16
G14- JOHNSON DR. LIFT STATION
17
G16- LINDEN LIFT STATION
18
G12- FIRE STATION #25
19
G13- FIRE STATION #26
20
G17- LIFT STATION #27
21
G24-ABRORETUM GOLF
22
G25- OLD TREATMENT PLANT LS
23
G26- CAMBRIDGE ON THE LAKE LS
ITEM A—SUB TOTAL
RFB Number 220050 3
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November 11, 2021, 2:00 PM
6
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUALLOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM B - VILLAGE OF GLENVIEW (JANUARY 2022 -
2024)
$
$
1
PUBLIC WORKS PHASE III
2
PHASE WORKS PHASE 1
3
WILLOW ROAD PUMP STATION
4
PATRIOT PUMP STATION
5
RUGEN SR. PUMP STATION
6
RUGEN JR. PUMP STATION
7
WEST LAKE RESERVOIR
8
LARAMIE PUMP STATION
9
EAST LAKE LIST STATION
10
HEATHERFIELD LIFT STATION
11
FIRE STATION #6
12
FIRE STATION #7
13
FIRE STATION #8
REGULAR
OVERTIME
14
FIRE STATION #13
15
FIRE STATION #14
16
GLENVIEW MUNCIPAL CENTER POLICE AND VILLAGE HALL
17
CARIANN NORTH LIFT STATION
18
GLENVIEW ROAD SOUTH LIFT STATION
19
HARMS ROAD LIFT STATION
20
CUNLIFF PARK LIFT STATION
21
ILLINOIS AMERICAN BOOSTER STATION
ITEM B -SUB TOTAL
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM C - VILLAGE OF HIGHLAND PARK (JANUARY
2022 -2024)
$
$
1
PUBLIC WORKS - 1150 HALF DAY ROAD
2
POLICE DEPARTMENT- 1677 OLD DEERFIELD ROAD
3
CITY HALL - 1707 ST. JOHN'S AVENUE
4
FIRE STATION 32 -692 BURTON AVENUE
5
FIRE STATION 33 - 1130 CENTRAL AVENUE
6
FIRE STATION 34 - 1100 HALF DAY ROAD
7
FORT SHERIDAN - 50 LOGAN LOOP
8
WATER TOWER - 1850 GREEN BAY ROAD
9
NORTH RESERVOIR- 1120 HALF DAY ROAD
10
WATER TREATMENT PLANT 1 - 10 PARK AVENUE
11
WATER TREATMENT PLANT 2 - 10 PARK AVENUE
REGULAR
OVERTIME
SERVICE RATES (TO INCLUDE TRUCK/TRIP FEES)
ITEM C —SUB TOTAL
RFB Number 220050 4 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Item
No.
Items
SEMIANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
ITEM E - VILLAGE OF MOUNT PROSPECT
(JULY 2022 TO JULY 2024)
ANNUAL
BANK TEST AND
Item
G2 - 2000 E. KENSINGTON RD - STATION 14
GENERATOR
TRANSFER
No.
Items
PREVENTATIVE
SWITCH
3
G4 - 50 S. EMERSON ST
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
PRICE
PRICE
5
ITEM D - VILLAGE OF KENILWORTH (JANUARY 2022 -
6
2024)
$
$
1
VILLAGE HALL -419 RICHMOND ROAD
2
PUBLIC WORKS - 347 IVY COURT
3
BOOSTER STATION - KENILWORTH AVENUE AND ASHLAND DRIVE
4
WATER PLANT - 1 KENILWORTH AVENUE
11
ITEM D -SUB TOTAL
Item
No.
Items
SEMIANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
WITH 2 HR LOAD
BANK PRICE
ITEM E - VILLAGE OF MOUNT PROSPECT
(JULY 2022 TO JULY 2024)
$
$
1
G2 - 2000 E. KENSINGTON RD - STATION 14
GENERATOR
TRANSFER
2
G3-1601 W. GOLF RD (NATURAL GAS)
PREVENTATIVE
SWITCH
3
G4 - 50 S. EMERSON ST
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
PRICE
PRICE
5
G6 - 112 E. HIGHLAND AVE
6
G7- 1629 W. ALGONQUIN RD
$
$
7
G8 - 601 W. GOLF RD
8
G9- LINCOLN ST RELIEF
9
G10 - LINCOLN -WE GO RELIEF
10
G11 - COTTONWOOD RELIEF
11
G12 - MAPLE - BERKSHIRE RELIEF
12
G13 -WILLIAM RELIEF
13
G14 - LOUIS RELIEF
14
G15 - FAIRVIEW RELIEF
15
G16 - GEORGE ST NORTH
16
G17 -1480 N ELMHURST RD - WELL #17
17
G18 - 600 SEE GWUN- WELL #11
18
G19 - 911 E KENSINGTON ROAD
19
G20 - 111 E RAND ROAD
20
G21 - 301 S MAPLE - GARAGE
ITEM E - SUB TOTAL
RFB Number 220050 5 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
ANNUAL LOAD
ANNUAL
BANK TEST AND
Item
Items
GENERATOR
TRANSFER
No.
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
ITEM F - VILLAGE OF NORTHBROOK (JANUARY 2022 -
2024)
$
$
1
CRESTWOOD PLACE - 1000 WAUKEGAN ROAD
2
FIRE STATION #10 - 650 HUEHL ROAD
RFB Number 220050 5 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
3
FIRE STATION #11 -740 DUNDEE ROAD
4
FIRE STATION #12 -1840 SHERMER ROAD
5
RED CENTER- 1842 SHERMER ROAD
6
POLICE STATION - 1401 LANDWEHR ROAD
7
FLEET MAINTENANCE GARAGE - 1227 CEDAR LANE
8
PUBLIC WORKS CENTER - 655 HUEHL ROAD
9
VILLAGE HALL - 1225 CEDAR LANE
10
WATER FILTRATION PLANT - 750 DUNDEE ROAD
11
WEST SIDE RESERVOIR - 3339 WALTERS AVENUE
12
RAW WATER PUMP STATION - 1195 SHERIDAN ROAD IN GLENCOE
13
CHERRY LANE LIFT STATION - 2025 CHERRY LANE
14
COM ED LIFT STATION - 1200 FRONTAGE ROAD
15
COTSWOLD LIFT STATION - 2500 DUNDEE ROAD
16
EDGEWOOD LIFT STATION - 1328 EDGEWOOD LANE
17
FOLEY LIFT STATION - 135 SKOKIE BOULEVARD
18
FOREST VIEW LIFT STATION - 4500 FOREST VIEW DRIVE
19
GREENWOOD LIFT STATION - 615 GREENWOOD ROAD
20
HOLSTE LIFT STATION - 1801 HOLSTE
21
KILARNEY LIFT STATION - 1740 KILARNEY LANE
22
MACARTHUR LIFT STATION - 2905 MACARTHUR BOULEVARD
23
REVERE LIFT STATION - 150 REVERE DRIVE
24
ROYAL RIDGE LIFT STATION - 1370 TECHNY ROAD
25
STONEGATE LIFT STATION - 2568 STEVEN LANE
26
WILLOW FESTIVAL LIFT STATION - 1106 FOUNDERS ROAD
27*
COM ED LIFT STATION - 1200 FRONTAGE ROAD (SEE NORTHBROOK SPECIFICATIONS
IN ATTACHMENT A)
ITEM F -SUB TOTAL
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRIQF
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM G - VILLAGE OF PALATINE (JANUARY 2022 -
2024
1
G-001 - FIRE STATION 84
2
G-002 - SQUARE D LIFT STATION
3
G-004 - DEER GROVE LIFT STATION
4
G-005 - KASUBA LIFT STATION
5
G-006 - NORTH SUPPLY PUMP STATION
6
G-007 - FIRE STATION 85
7
G-008 - VILLAGE HALL
8
G-009 - SOUTH SUPPLY PUMP STATION
9
G-010 - PUBLIC WORKS
10
G-011 - FIRE STATION 82
11
G-013 - DEER PARK BOOSTER STATION
12
G-014 - FIRE STATION 81
13
G-015 - FIRE STATION 83
14
G-016 - DUNHAVEN WOODS LIFT STATION
15
G-017 - PARKING DECK
16
G-018 - RANDVILLE LIFT STATION
17
G-019 - COUNTRYSIDE PUMP STATION
18
G-021 - PEPPERTREE LIFT STATION
RFB Number 220050 6 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
19
G-022 - ROSE & LILLY LIFT STATION
20
G-023 - SHIRES LIFT STATION
21
G-024 - ARLINGTON CREST LIFT STATION
22
G-026 - POLICE HEADQUARTERS
23
G-027 - HERON DRIVE PUMP STATION
ITEM G —SUB TOTAL
Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet. Attach
additional pages if necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these specifications
may cause your bid to be disqualified. Submit bids electronically through DemandStar ONLY. Any bid not
submitted electronically via DemandStar may be rejected as non-responsive.
PROMPT PAYMENT DISCOUNT: % DAYS
The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above,
subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting
contract or to accept any request for additional compensation. By signing this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as
a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended.
Authorized Sign
Typed/Printed N
Title:
E-mail
Company Name:_
Date:
Telephone Number:
Fax Number:
RFB Number 220050 7 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
10
PROJECT SPECIFICATIONS
INTENT
The Village of Glenview ("Glenview"), the Village of Buffalo Grove ("Buffalo Grove"), the Village of Highland
Park ("Highland Park"), Village of Kenilworth ("Kenilworth"), Village of Mount Prospect ("Mount Prospect'),
Village of Northbrook ("Northbrook"), Village of Palatine (Palatine), (collectively the "Municipalities") are seeking
a reputable contractor ("Contractor") to perform general maintenance, inspections, and as needed repairs on
municipal generators (the "Services").
All work performed under this RFB shall be in accordance with the provisions of the Illinois Prevailing
Wage Act 820 ILCS 130/0.01 et seq. and Employment of Illinois Workers on Public Works Act (30 ILCS
570/0.01).
2. PRE-BID MEETING
A NON -MANDATORY PRE-BID MEETING WILL BE HELD ON NOVEMBER 2, 2021 AT 10:00 AM
VIRTUALLY VIA GOTOMEETING. PLEASE CLICK THIS LINK ON JUNE 18 AT 10:00 AM TO ATTEND
THE VIRTUAL MEETING: https://global.gotomeeting.com/moin/652430301 YOU CAN ALSO DIAL IN
USING YOUR PHONE: +1 (646) 749-3122; ACCESS CODE: 652-430-301
BID PRICE
Please provide pricing for the Services listed. All pricing is not -to -exceed pricing and includes all labor,
transportation costs and equipment necessary to perform the Services. No allowances shall be made for
transportation or mobilization costs and routine/standard equipment.
4. AWARD
Award shall be made to the lowest responsive and responsible bidder who best meets the specifications
including financial capacity to perform, experience and qualifications performing similar work, and scheduling
based upon the evaluation criteria specified herein.
The Municipalities reserves the right to award the Bid in part or in whole or not award any portion of the bid,
whatever is deemed to be in the best interest of the Municipalities. The Municipalities further reserve the right
to award to multiple contractors and to reject any or all bids.
5. TERM
The initial term of the contract shall be for two (2) years from the date of the award. The Municipalities reserve
the right to renew this contract for two (2) additional one (1) year periods subject to acceptable performance by
the Contractor. At the end of any contract term, the Municipalities reserve the right to extend this contract for
a period of up to sixty (60) days for the purpose of getting a new contract in place.
For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds by the
Municipalities; no charges shall be assessed for failure of the Municipalities to appropriate funds in future
contract years. Written requests for price revisions after the first year period shall be submitted at least ninety
(90) days in advance of the annual contract period. Requests must be based upon and include documentation
of the actual change in the cost of the components involved in the contract and shall not include overhead, or
profit.
7. ESCALATION
Written requests for price revisions after the initial term shall be submitted at least sixty (60) days in advance of
the annual contract period. Requests must be based upon and include documentation of the actual change in
the cost of the components involved in the contract and shall not include overhead, or profit and pursuant to
the CPI -All Urban Consumers, Chicago or 2% whichever is less. CPI will be based upon the average of the
previous twelve months, non -seasonal adjusted.
The Municipalities reserve the right to reject a proposed price increase and terminate the agreement.
RFB Number 220050 8 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
11
8. SCOPE OF WORK
The services obtained shall be of a qualified and capable firm that provides generator/transfer tests and inspection
services in accordance with the frequencies listed for each municipality in Attachment A. At each inspection,
provide properly qualified and experienced staff to complete a full load test or load bank test. If a full load is not
available, the Bid Proposal shall accommodate for a temporary load bank of sufficient size. Qualified providers must
be able to provide 24-hour service to the listed generators/transfer switches. Any exception(s) must be clearly noted
and explained in the Bid Proposal. Contractor should be on-site within 4 hours in emergency situations, including
after hours, weekends and holidays. Any exception(s) must be clearly noted and explained in the bid proposal.
1. Scheduling of Work: In an effort to minimize the disruption of Village employees, inspections, maintenance
and repairs shall be coordinated and completed with the Public Works Department and shall be cognizant
that some municipal facilities are partially open to the public. Staff, including public safety personnel will
remain on site during contracted work. Additionally, written prior approval is required to work during any
holiday.
2. Safety: The contractor is advised that they will be expected to comply with all OSHA standards as well as
the Illinois Department of Labor to protect both the Contractors' staff and building occupants not employed
by the Contractor. Exception to the OSHA Noise Hazard Requirement of 90 dBA, all contractors shall
provide hearing protection for their employees exposed to noise levels of 85 dBA and above. The contractor
shall report all serious injuries, occupational exposures, or substantial property loss to the Municipalities.
The contractor shall provide the Municipalities with a copy of all Material Safety Data Sheets (MSDS) for
hazardous materials (as defined by OSHA) used to complete the work of this project.
3. Disposal: The Contractor shall remove all debris from associated municipal facilities to an approved dump
location without additional cost or encumbrance to the Municipalities. The Contractor shall remove all tools,
general supplies and all materials brought to the site by the Contractor or any of its vendors or employees.
4. Utilities: The Contractor may utilize the water and electricity at the facility being worked on.
5. Completion of Job: The job is not considered complete until all work listed in the Scope has been inspected
and accepted by the Facilities Manager or his/her designee. Completion includes, but is not limited to,
satisfaction of the Facilities Manager or his designated representative that the project scope has been
completed as designated within this document, all deliverables have been received, any damage to Village
property has been repaired, and all cleanup of refuse has taken place.
RFB Number 220050 9 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
12
9. INVOICES AND PAYMENTS
The Contractor shall submit invoices to the Municipalities detailing the services provided monthly. All services
shall be invoiced based on unit pricing and quantities used. The Municipalities shall only pay for quantities
used or ordered. Quantities may be adjusted up or down based on the needs of the Municipalities. Payment
shall be made in accordance with the Local Government Prompt Payment Act.
10.
Invoices to the Municipalities shall include the following information: work completed, time of completion, name
of employee completing the work, anticipated future work.
Invoices shall be delivered to:
Village of Buffalo Grove
City Hall
50 Raupp Blvd.
Buffalo Grove, IL 60089
Village of Highland Park
City Hall
1707 St. Johns Ave.
Highland Park, IL 60035
Village of Mount Prospect
Public Works Department
Attn: Casey Botterman
1700 W. Central Rd.
Mt. Prospect, IL 60056
Village of Palatine
Public Works Department
148 W. Illinois Avenue
Palatine, IL 60067
Village of Glenview
Public Works Department
2498 East Lake Avenue
Glenview, IL 60026
Village of Kenilworth
Village Hall
419 Richmond Ave.
Kenilworth, IL 60043
Village of Northbrook
Village Hall
1225 Cedar Ln.
Northbrook, IL 60062
CALENDAR OF EVENTS TENTATIVE AND SUBJECT TWO
111111MMEEM
IIII II IIIIIIII III III II 1 II II
Bid sent to potential bidders and advertised on the Village's
October 26, 2021 website and DemandStar. Please confirm that you have
received via email to purchasin gIenview.il.us.
Non -Mandatory Pre -Bid Meeting
November 2, 2021 Zoom at 10:00 AM
https://zoom.com/l.oin/652430301
November 4, 2021 Last day to submit questions and requests for clarification.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
November 5, 2021Addendum issued if necessary
RFB Number 220050
10
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November 11, 2021, 2:00 PM
i K]
Deadline for Bid Submission. Bids received after the date
and time identified will be returned unopened
One (1) electronic PDF of the completed/signed bid by
November 11, 2021 November 11, 2021 before 2:00 P.M. CST, to DemandStar.
Please see the attached instructions on How to Register in
DemandStar, How to Respond to an Electronic Bid in
DemandStar, and How to Search for Bids in DemandStar.
TBD I Recommendation to the Village Board of Trustees
TBD Implementation Date
11. ADDITIONAL INFORMATION
1. What fluids (oil, coolant etc.) and parts are to be replenished/replaced and at what frequency.
a. Buffalo Grove — Oil and specific coolant changes are described in the Specifications for Buffalo
Grove. Any other fluid changes will be based on the fluid test report results. Further, at each site
visit, following an inspection, the Contractor shall contact the Municipal Site Representative and
make a recommendation as to which parts (if any) and/or fluids to replace or replenish.
b. Glenview — Engine oil and oil filters will be replaced annually at a minimum and whenever run
time between oil and oil filter changes meets or exceeds 100 hours. Coolant and coolant filter
changes will be based on run time between these changes and compared to the manufacturers'
recommendations or if fluid test analyses necessitate an earlier replacement. Further, at each
site visit, following an inspection, the Contractor shall contact the Municipal Site Representative
and make a recommendation as to which parts (if any) and/or fluids to replace or replenish.
As a part of the post -inspection communication, the Contractor shall supply the Municipal Site
Representative with a comprehensive report detailing recommendations pertaining to coolant
and oil maintenance. Reports from load bank testing shall be provided by the Contractor to the
Municipal Site Representative.
C. Kenilworth — At each site visit, following an inspection, the Contractor shall contact the Municipal
Site Representative and make a recommendation as to which parts (if any) and/or fluids to
replace or replenish.
d. Mount Prospect — Oil and specific coolant changes are described in the Specifications for Mount
Prospect (Attachment A). Any other fluid changes will be based on the fluid test report results.
e. Northbrook — See attachment A.
f. Palatine — Oil and specific coolant or other fluid changes will be based on the fluid test report
results. Further, at each site visit following an inspection, the Contractor shall contact the
Municipal Site Representative and make a recommendation as to which parts (if any) and/or
fluids to replace or replenish.
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2. The municipalities do not have any generators located within 50 feet of a railroad.
Should the bidder require additional information about this bid, please submit questions via email to:
PurchasingCcDglenview.il.us. Questions are required no later than 5:00 P.M. on November 4, 2021.
ANY and ALL changes to these specifications are valid only if they are included by written Addendum from the
Municipalities to All Bidders. No interpretation of the meaning of the plans, specifications or other contract
documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not
relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the
bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or
misunderstandings caused a bidder to improperly submit a bid.
The Municipalities recognize that in some cases the information conveyed in this RFB may provide an
insufficient basis for performing a complete analysis of the RFB requirements. Prospective bidders are,
therefore, requested to make the best possible use of the information provided, without the expectation
that the Municipalities will be able to answer every request for further information or that the schedule
for receipt and evaluation of bids will be modified to accommodate such request.
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GENERAL TERMS AND CONDITIONS
1. SUBMISSION OF BID
All bids must be submitted electronically through DemandStar.com by the specified opening date and time of
the bid. Bids submitted after the specified date and time will not be accepted. Mailed and in person delivery of
bids will not be accepted by the Municipalities. Any bid not submitted electronically via DemandStar.com may
be rejected as non-responsive.
It is the sole responsibility of the Bidder to submit the pdf copy of the bid on DemandStar.com. Instructions for
submitting bids are attached to this document and may be found at
https://www.qlenview.il.us/government/Pages/Purchasin.g.aspx.
The Village of Glenview is utilizing DemandStar.com to take the place of the paper bid that would normally be
sent to Glenview Village Hall. Respondents are still required to complete all of the bid documents and provide
all of the requested information in a pdf file(s) as if they were submitting a paper bid. A scanned copy of the bid
bond must be included in the pdf file submission on DemandStar.com. The original bid bond must be mailed to
Glenview Village Hall, 2500 East Lake Avenue, Glenview, IL 60025 attention Purchasing Manager on or before
the bid due date. The Village recommends using certified or priority mail options to have a tracking number.
2. DEFINITIONS
A. Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the
Bidding Documents as the base, to which Work may be added or from which Work may be deleted for
sums stated in Option Bids/Alternate Bids or Unit Prices.
B. Option or Alternate Bid is an amount stated in the Bid for each item to be added to or deducted from
the amount of the Base Bid if the corresponding changes in the Work, as described in the Bidding
Documents, if accepted.
C. Unit Price is an amount stated in the bid as a price per unit of measurement for materials, equipment, or
services, including all overhead and profit for a portion of the Work as described in the Bidding Documents.
The Owner may reject or negotiate any unit price which is considered excessive or unreasonable.
In the event of a conflict or calculation error between the total base bid pricing, and/or extension
pricing, the Unit Price shall prevail.
D. Option Price is a base bid price that may be accepted in lieu of the base bid.
3. RESPONSIVE BID
A. A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirements set
forth in the invitation for bids." Bidders are hereby notified that any exceptions to the requirements of this
bid may be cause for rejection of the bid.
B. Bidders shall promptly notify the Municipalities of any ambiguity, inconsistency, or error which they may
discover upon examination of the bidding documents. Interpretations, corrections, and changes will be
made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have
been received and acknowledged in the bid.
4. UNBALANCED BIDDING
Bidders shall not submit a bid, which contains irregularities of any kind, including unbalanced bids. By an
unbalanced bid, it is meant that one or more separate items or subsections are substantially out of line with the
current market price for the materials and/or work covered herein.
The Municipalities further reserve the right not to award or to negotiate any items whose unit prices or
subsection appears excessive or unbalanced. Furthermore, the Municipalities reserve the right to reject the
unbalance item(s) and to contract with another provider for the services without considering the bidder.
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5. WITHDRAWAL OF BID
Bids may be withdrawn at any time prior to the advertised bid opening through DemandStar.com or by
submitting a request in writing to the Purchasing Manager at purchasing(aDglenview.il.us. Bidders withdrawing
their bid prior to the date and time set for the bid opening may still submit another bid if done so in accordance
with these instructions. After the bid opening time, no bid shall be withdrawn or canceled for a period of ninety
(90) calendar days thereafter. The successful Bidder shall not withdraw or cancel its bid after having been
notified that the respective Village's board of trustees have accepted said bid.
6. DOCUMENTS OBTAINED FROM OTHER SOURCES
The Village of Glenview and DemandStar are the only official sources for bid packages and supporting
materials. To ensure receipt of addenda and any other notices concerning this project, bidders must either
email purchasing(a_glenview.il.us confirming receipt of the bid documents (i.e. request to be added to the plan -
holders list) or download a copy of the bid documents directly from DemandStar. The Village cannot ensure
that bidders who do not email purchasing(a�glenview.il.us or have not downloaded the bid documents from
DemandStar will receive addenda and other notices. All bidders are advised that bids that do not conform to
the requirements of this bid package, including compliance with and attachment of all addenda and other
notices, may, at the Village's discretion, be rejected as nonresponsive and/or the bidder disqualified. In such
cases, the Village will NOT rebid the project absent extraordinary circumstances.
CONTACT WITH VILLAGE PERSONNEL
All bidders are prohibited from making any contact with any of the Municipalities' Village Presidents, Village
Trustees, or any other official or employee of the Municipalities (collectively, "Municipality Personnel") with
regard to the Project, other than in the manner and to the person(s) designated herein. The Village Managers
reserve the right to disqualify any bidder found to have contacted any Municipality Personnel in any manner
with' regard to the Project. Additionally, if the Village Managers determine that the contact with Municipality
Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter will be turned over to the Cook
County State's Attorney for review and prosecution.
8. DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST (30 ILCS 500/50-35)
Glenview's Code of Ethics prohibits public officials or employees from performing or participating in an official
act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for
profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children
and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their
spouses.
To ensure full and fair consideration of all bids, the Municipalities require all Bidders, including owners or
employees, to investigate whether a potential or actual conflict of interest exists between the Bidder and the
Municipalities, their officials, and/or employees. If the Bidder discovers a potential or actual conflict of interest,
the Bidder must disclose the conflict of interest in its bid, identifying the name of the municipal official or
employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant
information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the
disclosing Bidder from consideration. Information provided by Bidders in this regard will allow the Municipalities
to take appropriate measures to ensure the fairness of the bidding process.
The Municipalities require all bidders to submit a certification, enclosed with this bid packet, that the bidder has
conducted the appropriate investigation and disclosed all potential or actual conflicts of interest.
By submitting a bid, all Bidders acknowledge and accept that if the Municipalities discover an undisclosed
potential or actual conflict of interest, they may disqualify the Bidder and/or refer the matter to the appropriate
authorities for investigation and prosecution.
9. RESPONSIVENESS OF BIDS
Bids shall be evaluated as follows (not listed in order of priority) to determine responsiveness:
• Bid pricing
• Compliance with specifications
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Submittal of required documentation
9. JOINT PURCHASING/PURCHASING EXTENSION
The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases
to be made by other governmental units, as authorized by the Governmental Joint Purchasing Act, 30 ILCS
525/0.01, et seq. (the "Act"). All purchases and payments made under the Act shall be made directly by and
between each governmental unit and the successful bidder. The bidder agrees that the Village of Glenview
shall not be responsible in any way for purchase orders or payments made by other governmental units. The
bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to
the other governmental unit during the extended term of this Agreement.
Bidder and the other governmental unit may negotiate such other and further terms and conditions to this
Agreement ("Other Terms") as individual projects may require. In order to be effective, Other Terms shall be
reduced to writing and signed by a duly authorized representative of both the successful bidder and the other
governmental unit.
The bidder shall provide the other governmental unit with all documentation as required in the RFB, and as
otherwise required by the Village of Glenview, including, but not limited to:
100% performance and payment bonds in the amount awarded by the respective governmental unit
Certificate of insurance naming each additional governmental unit as an additional insured
Certified payrolls to each governmental unit for work performed
10. MODIFICATIONS
Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been received and
opened, bids cannot be withdrawn or modified without the approval of the respective municipalities' Board of
Trustees.
11. PREVAILING WAGE
If this contract calls for the construction of a "public work", within the meaning of the Illinois Prevailing Wage Act,
820 ILCS 130/.01 et seq. ("the Act"), the Act requires contractors and subcontractors to pay laborers, workers, and
mechanics performing services on public works projects no less than the "prevailing rate of wage" (hourly cash
wages plus fringe benefits) in the county where the work is performed.
For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website
at http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx. All contractors and
subcontractors rendering services under this contract must comply with all requirement of the Act, including but
not limited to, all wage, notice and record keeping duties.
12. CERTIFIED PAYROLL REQUIREMENTS
Pursuant to PA 100-1177 and in accordance with 820 ILCS 130/5.1, contractors shall submit to the Illinois
Department of Labor (IDOL) all certified payroll records for prevailing wage work performed by contractor
employees or subcontractors. IDOL is charged with developing and maintaining an online portal for prevailing
wage construction contractors to file their certified payrolls. The portal may be accessed by visiting
https://www2. illinois.gov/idol/LawsRules/CONMED/Pages/cortifiedtranscriptofpayroll.aspx.
13. CHANGE ORDERS
The Village believes that the project is fully defined in the Contract Documents and that Change orders will not
be necessary. However, in the event that a Change Order is required, the Contractor shall review the
scope of work to be performed under the contract to suggest alternatives that can be implemented to
offset the cost increase of any necessary changes without sacrificing the quality and/or scope of the
contract specifications. All Change Orders and alternative suggestions must be approved by the Village prior
to execution.
A. In case of an increase in the Contract Sum, there will be an allowance for overhead and profit.
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B. The allowance for the combined overhead and profit, including premiums for all bonds and insurance, shall
be based on the percentage as bid. This same percentage shall apply to both extras and credits and for
work performed by the Contractor, a Subcontractor, or Sub -subcontractor.
C. Detailed written Requests for Change Orders must be submitted to the Purchasing Agent. In order to
facilitate checking of quotations for extras or credits, all requests for change orders shall be accompanied
by a complete itemization of costs including labor, materials and Subcontracts. Where major cost items
are Subcontracts, they shall also be itemized. Requests will be reviewed by the Purchasing Agent.
D. Each written Request for a Change Order must be accompanied by written suggestions where costs can
be reduced to offset the Change Order increase requested or a written certification stating that the
Contractor has reviewed the work to be performed and cannot identify areas where costs can be reduced.
E. A written Change Order must be issued by the Purchasing Agent prior to commencing any additional work
covered by such order. Work performed without proper authorization shall be the Contractor's sole risk and
expense.
14. RESPONSIBILITY OF BIDDER
Bidders shall be evaluated as follows (not listed in order of priority) to determine responsibility:
References (Complete the Reference Sheet included herein)
Firm/Staff Experience
Identify references for similar projects as outlined above. Please include the organization, contact name, title,
address, telephone number and cost of the project on the reference sheet provided herein. Failure to provide
references as identified may result in the bidder being considered not responsible with no further consideration
for award.
No agreement will be awarded to any person, firm or corporation that is in whole or in part, in an unsatisfactory
manner, in any agreement with the Village, or who is a defaulter as to surety or otherwise upon any obligation
to the Village.
15. ADDITIONS/DELETIONS
The quantities indicated are estimated quantities. The Village does not guarantee any specific amount and shall
not be held responsible for any deviation. This contract shall cover the Village's requirements whether more or
less than the estimated amount.
The Village reserves the right to increase and/or decrease quantities or add or delete locations during the term
of the Agreement, whatever is deemed to be in the best interest of the Village.
16. SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail or apparent omission from it as detailed description
concerning any portion shall be interpreted as meaning that only the best commercial material or practice shall
prevail and that only items of the best material or workmanship to used.
17. HOLD HARMLESS
The Contractor agrees to indemnify, save harmless and defend the Village and its respective elected and
appointed officials, employees, agents, consultants, attorneys and representatives and each of them against
and hold it and them harmless from any and all lawsuits, claims, injuries, demands, liabilities, losses, and
expenses; including court costs and attorneys' fees for or on account of any injury to any person, or any death
at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to
have arisen out of, or in connection with the work covered by this project. The foregoing indemnity shall apply
except if such injury is caused directly by the willful and wanton conduct of the Villages, its agents, servants, or
employees or any other person indemnified hereafter. The obligations of the Contractor under this provision
shall not be limited by the limits of any applicable insurance required by the Contractor.
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18. CHANGE IN STATUS
The Contractor shall notify the Village immediately of any change in its status resulting from any of the following:
(a) vendor is acquired by another party; (b) vendor becomes insolvent; (c) vendor, voluntary or by operation
law, becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) vendor ceases to conduct its
operations in normal course of business. The Village shall have the option to terminate its contract with the
vendor immediately on written notice based on any such change in status.
19. TERMINATION
The Municipalities reserve the right to terminate this Agreement, or any part thereof, upon thirty (30) days written
notice. In case of such termination, the Contractor(s) shall be entitled to receive payment from the Municipalities
for work completed to date in accordance with the terms and conditions of this agreement. In the event that
this Contract is terminated due to Contractor's default, the Municipalities shall be entitled to purchase substitute
items and/or services elsewhere and charge the Contractor with any or all losses incurred, including attorney's
fees and expenses.
20. TERMINATION FOR DEFAULT
The Municipalities reserve the right to immediately terminate this Agreement with written notification for default.
Contractor's default shall include but not be limited to: failure to perform or complete tasks outlined in the
specifications within the stipulated time frame, failure of requests to provide additional labor, any criminal activity
by any staff member within the Municipalities, failure to promptly comply with the contract specifications and
repeat non-compliance with the contract specifications after written notice, etc.
21. REFERENCES
The Contractor shall provide customer references using the form identified herein. Each bidder must
demonstrate at least five (5) years' prior experience, as a full-time firm, primarily, continuously, and actively
engaged in the work as identified in the Scope of Work.
The Village reserves the right to contact references, review financial statements and any other resources to
determine the capability of the bidder.
22. SUBCONTRACTORS
If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and
the name of the proposed subcontracting firm(s) must be clearly disclosed in the bid on the form
provided herein (use additional sheets if necessary).
In the event the Contractor requires a change of the subcontractor (s) identified, a written request from the
Contractor and a written approval from the Village is required.
Failure to identify subcontractors could result in disqualification.
23. PROTEST PROCEDURE
The full context of Protest Procedures can be found in Glenview's Procurement Policy at
https://glenview.il.us/government/Pages/Purchasing.aspx. An overview of the procedures is included below.
Any bidder wishing to file a protest regarding the bid process may do so by giving written notice to the Village's
Purchasing Division within three (3) business days of award. This notice must include a protest bond, the title
of the requirement, the request for bid number, the closing date and the nature of the protest.
In the event that the protest cannot be resolved by mutual agreement, the Purchasing Division shall refer the
protest to the Village Manager or his/her duly authorized representative within five (5) business days after the
protest meeting with a recommendation, in writing, for resolution of the protest. The Village Manager may
conduct an evidentiary hearing at his or her sole option and may designate a representative to preside at such
hearing. The Village Manager will conduct a review and make an attempt to resolve the issue in a manner
amicable to all parties within ten (10) business days after receipt of the recommendation, date of the hearing or
the review, whichever is later.
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24. PRECEDENCE
Where there appears to be variances or conflicts, the following order of precedence shall prevail: The
Agreement between the Village and Contractor, the Village's Project Specifications, the Village's General Terms
& Conditions and Special Terms & Conditions and the Contractor's Bid Response.
25. JURISDICTION, VENUE, CHOICE OF LAW
This agreement shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction
and venue shall be exclusively found in the Circuit Court of Cook County, State of Illinois.
26. PROPERTY OF THE MUNICIPALITIES
All documents, findings and work products shall become the property of the Municipalities upon payment for
services rendered.
27. ON -ENFORCEMENT BY THE VILLAGE
The Contractor shall not be excused from complying with any of the requirements of the agreement because of
any failure on the part of the Village, on any one or more occasions, to insist on the Contractor's performance
or to seek the Contractor's compliance with any one or more of said terms or conditions.
28. RESERVATION OF RIGHTS
The Village reserves the right to accept the Bid that is, in its judgment, the best and most favorable to the
interests of the Village and the public; to reject the low price Bid; to reject any and all Bids; to accept and
incorporate corrections, clarifications or modifications following the opening of the Bid when to do so would not,
in the Village's opinion, prejudice the bidding process or create any improper advantage to any Bidder; and to
waive irregularities and informalities in the bidding process or in any Bid submitted; provided, however, that the
waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or
informalities, and Bidders should not rely upon, or anticipate, such waivers in submitting the Bid. The
enforcement of this Reservation of Rights by the Village shall not be considered an alteration of the bids.
29. NON -APPROPRIATIONS
The Village reserves the right to terminate their respective part of this contract or to reject bids, in the event that
sufficient funds to complete the contract are not appropriated by the Village Board of Trustees of the Village.
30. COMPETENCY OF BIDDER
If requested in writing by the Village, the Bidder must present within three (3) working days, satisfactory
evidence of its ability and possession of the necessary facilities, experience, financial resources and adequate
insurance to comply with the terms of the Contract Documents.
31. CONTRACTOR'S LICENSES
The bidder to which the contract is awarded (including subcontractors), prior to commencing any work, must
have a valid Contractor's License or other required license on -file with the Village.
32. PERMITS AND LICENSES
A. Contractor shall obtain, at its own expense, all permits and licenses which may be required to complete the
Work, and/or required by municipal, state, and federal regulations and laws. Prior to performing any Work,
Contractor and all subcontractors must obtain a business license in the Village. Contractor is directed to the
permitting requirements (including but not limited fence, construction, demolition, dumpster, electrical, grading,
plumbing, right-of-way and roofing permits) contained in the Village's code.
B. Contractor represents that it, its employees, agents and subcontractors shall hold all required licenses,
permits, qualifications and certificates, and have duly registered and otherwise complied in all respects with all
applicable federal, state and local laws, regulations and ordinances applicable to the performance of this
contract.
33. SAFETY
The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and
programs in connection with the work on this project. The Contractor shall take all necessary precautions for
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the safety of, and shall provide the necessary protection to prevent damage, or injury to all persons and
property. The Contractor shall comply with all applicable federal, state, and local safety laws, regulations and
codes. The Contractor shall be in charge of, and responsible for, maintaining the site and performing the Work,
so as to prevent accidents or injury to persons on, about, or adjacent to the site where the Work is being
performed. The Contractor shall maintain and implement, and ensure that all Subcontractors maintain and
implement, an appropriate safety/loss prevention program for the protection of the life and health of employees
and persons nearby. The Contractor is fully responsible and assumes liability for the failure of Subcontractors
to comply with the requirements herein.
34. ADDITIONAL SAFETY STANDARDS
Contractor shall perform all Work in compliance with all applicable Federal, State, and local laws and
regulations, including but not limited to, the following:
All equipment used under this contract shall be maintained in good operating condition and be appropriately
licensed and inspected by the State of Illinois or authority having jurisdiction.
Any hazardous work practice(s) being conducted as determined by Facilities Manager or his/her designee shall
be immediately discontinued by the Contractor upon receipt of either written or verbal notice by the Director of
Public Works or his/her designee to discontinue such practice(s). The Contractor shall not continue any work
which it considers dangerous and shall immediately notify the Director of Public Works or his/her designee if
such is the case.
35. INDEPENDENT CONTRACTOR
The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for
any reason to be an employee or agent of the Village.
36. AUDIT/ACCESS TO RECORDS
A. The contractor shall maintain books, records, documents and other evidence directly pertinent to
performance on the work under this agreement consistent with generally accepted accounting standards
in accordance with the American Institute of Certified Public Accountants Professional Standards. The
contractor shall also maintain the financial information and data used by the contractor in the preparation
or support of any cost submissions required under this subsection, (Negotiation of Contract Amendments,
Change Orders) and a copy of the cost summary submitted to the owner. The Auditor General, the owner,
the Agency, or any of their duly authorized representatives shall have access to the books, records,
documents, and other evidence for purposes of inspection, audit, and copying. The contractor will provide
facilities for such access and inspection.
B. If this contract is a formally advertised, competitively awarded, fixed price contract, the contractor agrees
to include access to records as specified in above. This requirement is applicable to all negotiated change
orders and contract amendments in excess of $25,000, which affect the contract price. In the case of all
other prime contracts, the contractor also agrees to include access to records as specified above in all
his contracts and all tier subcontracts or change orders thereto directly related to project performance,
which are in excess of $25,000.
C. Audits conducted pursuant to this provision shall be consistent with generally accepted auditing standards
in accordance with the American Institute of Public Accountants Professional Standards.
D. The contractor agrees to the disclosure of all information and reports resulting from access to records
pursuant to the subsection above. Where the audit concerns the contractor, the auditing agency will afford
the contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent
portions of the draft audit report. The final audit report will include the written comments, if any, of the
audited parties.
E. Records under the subsections above shall be maintained and made available during performance of the
work under this loan agreement and until three years from the date of final audit for the project. In addition,
those records which relate to any dispute or litigation or the settlement of claims arising out of such
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performance, costs or items to which an audit exception has been taken, shall be maintained and made
available for three years after the date of resolution of such dispute, appeal, litigation, claim or exception.
F. The right of access conferred by this clause will generally be exercised (with respect to financial records)
under:
i. negotiated prime contractors;
ii. negotiated change orders or contract amendments in excess of $25,000 affecting the price of any
formally advertised, competitively awarded, fixed price contract; and
iii. subcontracts or purchase orders under any contract other than a formally advertised, competitively
awarded, fixed price contract.
G. This right of access will generally not be exercised with respect to a prime contract, subcontract, or
purchase order awarded after effective price competition. In any event, the right of access shall be
exercised under any type of contract or subcontract:
i. with respect to records pertaining directly to contract performance, excluding any financial records of
the contractor; and
ii. if there is any indication that fraud, gross abuse, or corrupt practices may be involved.
37. OMISSIONS/HIDDEN CONDITIONS
The drawings and/or specifications are intended to include all work and materials necessary for completion of
the work. Any incidental item of material, labor, or detail required for the proper execution and completion of
the work and omitted from either the drawings or specifications or both, but obviously required by governing
codes, federal or state laws, local regulations, trade practices, operational functions, and good workmanship,
shall be provided as a part of the contract work at no additional cost to the owner, even though not specifically
detailed or mentioned.
38. NEW PARTS AND MATERIALS: TITLE
Equipment and materials must be of current date (latest model or supply) and meet specifications. This provision
excludes the use of surplus, re -manufactured or used products, whether in part or in whole, except where
specifications explicitly provide therefore. Further, the bidder warrants that it has lien free title to all equipment,
supplies, or materials purchased under the terms of this contract.
39. EXCEPTIONS TO SPECIFICATIONS
Any exceptions to these specifications shall be listed and fully explained on a separate page entitled "Exceptions
to Specifications", prepared by the Bidder on its firm's letterhead, to be attached to and submitted with these
documents at the time of submission of the bid. Each exception must refer to the page number and paragraph
to which it pertains. The nature of each exception shall be fully explained. Bidders are cautioned that any
exceptions to these specifications may be cause for rejection of the bid.
Should a Bidder submit a bid where any exception is not clearly marked, described and explained, the Village will
consider the bid to be in strict compliance with these specifications. If then awarded an agreement, the successful
Bidder shall comply with all requirements in accordance with these specifications.
40. FIELD MODIFICATIONS
A field modification is written by the Village to the contractor for purposes of clarification of the specifications or
plans. A field modification is limited to items that do not change the scope of the project. Field modifications do
not affect either the project cost or completion date.
Field modifications become part of the Contract Documents and become binding upon the contractor if he fails
to object within three (3) working days after receiving the modification. A field modification may be used as the
basis of a project cost change or contract extension if all parties agree on the field modification form to a
potential future claim of either party, or that the field modification will be compiled with, but under protest.
41. NOTICE TO PROCEED
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No work shall be undertaken prior to contract approval by the Contractor and the Village and the issuance of a
Notice to Proceed and purchase order.
42. GUARANTIES AND WARRANTIES
All guaranties and warranties required shall be furnished by the bidder and shall be delivered to the Village
before the final voucher on the contract is issued.
43. SECURITY GUARANTEE
Each bidder shall submit a Bid Bond to serve as a guarantee that the bidders shall enter into a contract with
the Village to perform the work identified herein, at the price bid. As soon as the bid prices have been compared,
the Village will return the bonds of all except the three lowest responsible bidders. When the Agreement is
executed the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful
bidder will be retained until the payment bond and performance bond have been executed and approved, after
which it will be returned.
Any bid not complying with the Security requirement may be rejected as non-responsive.
A scanned copy of the bid bond must be included in the pdf file submission on DemandStar.com. The
original bid bond must be mailed to the Village Hall, 2500 East Lake Avenue, Glenview, IL 60025
attention Purchasing Manager on or before the bid due date. The Village recommends using certified
or priority mail options in order to have a tracking number.
44. CONTRACT BONDS
The successful Contractor shall furnish within ten (10) calendar days after being notified of the acceptance of
bid:
6.1 A performance bond satisfactory to the Village, executed by a surety company authorized to do
business in the State of Illinois, in an amount equal to 100 percent (100%) of the purchase order issued
by the Village as security for the faithful performance of the Village's contract; and
6.2 A payment bond satisfactory to the Village, executed by a surety company authorized to do business
in the State of Illinois, for the protection of all persons supplying labor and materials to the Contractor
or Subcontractors for the performance of work provided for in the contract, in an amount equal to 100
percent (100%) of the purchase order issued by the Village.
6.3 Documents required by this section must be received and approved by the Owner before a written
contract will be issued.
All bonds must be from companies having a rating of at least A -minus and of a class size of at least X as
determined by A.M. Best Ratings.
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SPECIAL TERMS & CONDITIONS
1. INSURANCE
The Contractor shall be required to purchase and maintain during the life of the Agreement, the following
required insurance with limits of not less than set forth below:
A. COMMERCIAL GENERAL LIABILITY INSURANCE
Coverage on an occurrence basis that insures against claims for bodily injury (including death), property
damage and personal and advertising injury arising out of or in connection with any Services under the
Agreement, whether such operations or services are by the Contractor or a subcontractor. The minimum
limits of liability for this insurance is as follows:
a. $1,000,000 combined single limit- each occurrence
b. $1,000,000 personal and advertising injury;
c. $2,000,000 combined single limit - general aggregate; and
d. $1,000,000 combined single limit- products/completed operations aggregate.
This insurance shall include coverage for all of the following:
e. When the following box is checked - ❑ any general aggregate limit shall apply per project;
f. Liability arising from premises and operations;
g. Liability arising from the actions of independent contractors;
h. When the following box is checked - ❑ liability arising from the explosion, collapse and underground
hazards;
i. Liability arising from products and completed operations with such coverage to be maintained for two
(2) years after termination of the Agreement;
j. Contractual liability including protection for the Contractor from bodily injury (including death) and
property damage claims arising out of liability assumed under any resulting Agreement; and
On all Commercial General Liability Insurance policies, the Village, its elected and appointed officials and
its employees shall be named as additional insureds, on a primary and non-contributory basis. The
endorsements evidencing the additional insured status required herein shall accompany the certificates
of insurance furnished to the Village under this Section.
B. BUSINESS AUTO LIABILITY INSURANCE
At least $1,000,000 combined single limit each accident, covering bodily injury (including death) and
property damage claims arising out of the ownership, maintenance or use of owned, non -owned, and
hired autos.
C. WORKERS' COMPENSATION INSURANCE
Statutory benefits as required by Illinois law, including standard Other States Insurance and Employers'
Liability Insurance with limits of at least $1,000,000 each accident/$ 1,000,000 each employee
disease/$1,000,000 disease policy limit. The minimum employers' liability limits may be satisfied with a
combination of employers' liability and umbrella excess liability insurance.
D. UMBRELLA EXCESS LIABILITY or EXCESS LIABILITY INSURANCE
Umbrella Excess Liability or Excess Liability insurance with minimum limits of:
a. $5,000,000 combined single limit- each occurrence;
b. $5,000,000 combined single limit — aggregate other than products/completed operations and auto
liability; and
c. $5,000,000 combined single - products/completed operations aggregate.
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This insurance shall include all of the following coverages on the applicable schedule of underlying
insurance:
d. Commercial general liability;
e. Business auto liability; and
f. Employers' liability,
and shall follow form with the coverage provisions required for underlying insurance.
E. PROFESSIONAL LIABILITY INSURANCE
Professional Liability Insurance with limits of at least $1,000,000 each occurrence and $2,000,000
aggregate, for claims alleging acts, errors or omissions by the Contractor or its subcontractors, arising
from the rendering or failure to render Contractor's professional services under the Agreement.
The Contractor shall not commence services under the Agreement until it has obtained, at its own expense, all
required insurance and such insurance has been approved by the Village; nor shall the Contractor allow any
subcontractor to commence operations or services on any subcontract until all insurance required of the
subcontractor has been so obtained and approved by the Contractor. Approval of the Contractor's required
insurance will be granted only after submission to the Village of original certificates of insurance and any
required endorsements evidencing the required insurance, signed by authorized representatives of the insurers,
to the Village via e-mail to purchasing@glenview.il.us.
1. The Contractor shall require all subcontractors to maintain during the term of the Agreement, commercial
general liability insurance, business auto liability insurance and workers' compensation and employers'
liability insurance to the same extent required of the Contractor in 1.A., 1.B., 1.C. and 1.E. (when required)
herein. The Contractor shall furnish subcontractor's certificates of insurance to the Village immediately
upon the Village's request.
2. Providing any insurance required herein does not relieve the Contractor of any of the responsibilities or
obligations assumed by the Contractor in the Agreement or for which the Contractor may be liable by law
or otherwise.
3. Failure to provide and continue in force insurance as required herein may be deemed a material breach
of the Agreement and shall be grounds for immediate termination of the Agreement by the Village, in the
Village's sole discretion.
4. Failure of the Village to receive from Contractor certificates or other evidence of full compliance with
these insurance requirements or failure of the Village to identify a deficiency in these requirements from
such certificates or other evidence provided shall not be construed as a waiver of Contractor's obligation to
maintain required insurance.
5. By requiring insurance and insurance limits herein, the Village does not represent that coverage and
limits will necessarily be adequate to protect Contractor.
6. The Contractor shall advise the Village via email to purchasinQC@glenview.il.us and by certified mail,
return receipt requested, within two (2) business days after Contractor's receipt of any notice of cancellation,
non -renewal, or other termination of, or any substantive change to any insurance policy providing or
represented as providing the coverages mandated herein. Failure to do so may be construed as a material
breach of the Agreement.
7. The Contractor's and all subcontractor's insurers must be lawfully authorized to do business in the State
of Illinois and must be acceptable to the Village, in their sole discretion. All such insurers must have a Best's
Financial Strength Rating of "A" or better, and a Financial Size Category of "Class VII" or better in the latest
evaluation by the A. M. Best Company, unless the Village grants specific prior written approval for an
exception.
8. Any deductibles or retentions of $5,000 or greater ($10,000 for umbrella excess liability) for any policies
required hereunder shall be disclosed by the Contractor and are subject to the Village's prior written
approval. Any deductible or retention amounts elected by the Contractor or its subcontractor or imposed by
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Contractor's or its subcontractor's insurer(s) shall be the sole responsibility of Contractor or its
subcontractors and are not chargeable to the Village as expenses.
9. If any required insurance purchased by the Contractor or its subcontractors has been issued on a "claims
made" basis, the Contractor must comply with the following additional conditions. The limits of liability and
the extensions to be included remain the same. Contractor or its subcontractor must either:
a. Agree to provide certificates of insurance to the Village evidencing the above coverages for a period
of two (2) years after termination. Such certificates shall evidence a retroactive date no later than
the beginning of the Services under the Agreement, or;
b. Purchase an extended (minimum two (2) years) reporting period endorsement for each such "claims
made" policy in force as of the date of termination and evidence the purchase of this extended
reporting period endorsement by means of a certificate of insurance and a copy of the endorsement
itself. Such certificates and copy of the endorsement shall evidence a retroactive date no later than
the beginning of the Services under the Agreement.
10. Certificate of Insurance that states the Village of Glenview has been endorsed as an "additional
insured" by the Contractor's insurance carrier. Specifically, this Certificate must include the following
language: "The Village of Glenview and their respective elected and appointed officials, employees,
agents, consultants, attorneys and representatives, are, and have been endorsed, as an additional
insured under the above referenced policy number(s) on a primary and non-contributory
basis for general liability and automobile liability coverage for the duration of the contract term."
WARRANTY
A. Contractor warrants to the Village that all materials furnished under this Contract shall be new and of
the most suitable grade for the purpose intended and that all Work shall be of good quality, free from
faults and defects and in conformance with the Contract Documents. Prior to Final Completion,
Contractor shall deliver to the Village all warranties required under the Contract Documents, or to which
Contractor is entitled from manufacturers, suppliers, and Subcontractors. Unless otherwise provided, all
warranties for products and materials incorporated into the Work shall begin on the date of Substantial
Completion and remain in effect for a period of one (1) year.
B. Neither the final payment, any provision in the Contract Documents nor partial or entire use or occupancy
of the premises by the Owner shall constitute an acceptance of Work not done in accordance with
Contract Documents or relieve the Contractor or its sureties of liability with respect to any warranties or
responsibilities for faulty or defective materials and workmanship. Contractor or its sureties shall remedy
any defects in Work and any resulting damage to Work at its own expense. Contractor shall be liable for
correction of all damage resulting from defective Work. If Contractor fails to remedy any defects or
damage, the Village may correct the defective Work or repair damages and the cost and expense incurred
shall be paid by or be recoverable from the Contractor or its surety.
C. Contractor warrants that the Work shall be done in a workmanlike manner in strict accordance with the
Contract Documents and guarantees that the labor and material will be free of defects for the period
stated in the Contract Documents, but in no event less than one (1) year from the date of Substantial
Completion.
3. EMPLOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT (30 ILCS 570/)
Pursuant to 30 ILCS 570/0.01 et seq., any month immediately following 2 consecutive calendar months during
which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States
Department of Labor, the Contractor shall employ only Illinois laborers on this project unless Illinois laborers
are not available, or are incapable of performing the particular type of work involved, which the contractor must
certify with the Village's Purchasing Division.
4. EQUAL EMPLOYMENT OPPORTUNITY
The successful Proposer shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as
amended, and any rules and regulations promulgated in accordance therewith, including, but not limited to the
Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), which is
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incorporated herein by reference. Additionally, the consultant shall comply with any Fair Employment Ordinance
that has been adopted by the Village.
5. ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/)
In the event the Contractor's non-compliance with the provision of the Equal Employment Opportunity Clause,
the Illinois Human Rights Act or the Applicable Rules and Regulations of the Illinois Department of Human
Rights ("Department"), the contractor may be declared ineligible for future contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled
or voided in whole or part, and such other sanctions or penalties may be imposed or remedies invoked as
provided by statute or regulation.
6. SUBSTANCE ABUSE PREVENTION ON PUBLIC WORKS PROJECTS ACT (820 ILCS 265/1, et seg.)
Contractor shall comply with all provisions of 820 ILCS 265/1, et seq. including having in place, and providing
to the Village, a written substance abuse program for the prevention of substance abuse among employees
PRIOR to commencement of work on a Village project. Contractor shall be responsible for ensuring its
substance abuse program meets or exceeds the standards set forth in the Substance Abuse Prevention on
Public Works Projects Act. If a collective bargaining agreement is in effect that fulfills the aforementioned
requirements, Contractor shall provide the Village with a copy of the relevant sections of said agreement in lieu
of the written substance abuse program.
7. WAIVER OF WORKERS COMPENSATION/OCCUPATIONAL DISEASE EXPENSE REIMBURSEMENT
The Contractor agrees to waive any and all rights to reimbursement of workers' compensation expenses under
Section 1(a)(4) of the Illinois Workers' Compensation Act (820 ILCS 305), and as amended; and the Contractor
agrees to waive any and all rights to reimbursement of occupational disease expenses under Section 1(a)(3)
of the Illinois Occupational Diseases Act (820 ILCS 310), and as amended.
8. TOXIC SUBSTANCES DISCLOSURES
All bidders must comply with the requirements of the Toxic Substance Disclosure to Employees Act, for any
materials, supplies, and covered by said Act.
9. ALTERNATE AND MULTIPLE BIDS
Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as part of
this package. The submission of more than one bid within a single package may be cause for rejection of any
or all of the bids of that bidder.
10. EQUALITY/BRAND NAME
Whenever this RFB mentions an item by name and uses specific descriptions, it is intended to convey to the
Contractor an understanding of the standard of excellence required by the village. Items of equal type, quality,
and size, which will conform substantially to the standard of excellence established to provide equivalent merit,
strength, durability, and to perform the required functions in accordance with this RFB may be offered.
Manufacturer/model names provided in the bid specifications herein convey the standard and uniformity the
Village demands.
It shall be understood that prior to bidding a substitute, the bidder must receive prior written approval. Therefore,
it shall be understood that, by submitting a bid, the bidder is stating to the Village that no substitutions were made
and that the bidder's pricing is based upon pre -approved brands.
The Village shall be the sole determiner about whether a substitute item is equal to the item specified.
11. SUBSTITUTIONS
No substitutions shall be allowed during the term of this agreement without written consent from the Village's
Purchasing Division. The contractor shall request permission to substitute an item of equal or higher quality when
an item ordered is unavailable for delivery within the time required by the Department of Facilities.
12. AFFIDAVITS
The following affidavits included in these contract documents must be executed and submitted with the bid:
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a) References
b) Disqualification of Certain Bidders (affirmation by signing bid form)
c) Affidavit/Anti-collusion
d) Conflict of Interest Form
e) Tax Compliance
f) Identification of Subcontractors
g) Participation Affidavit
13. COORDINATION
The Contractor shall appoint a single point of contact for communications and coordination with the Public
Works Director or his/her designee. This individual shall be responsible for arranging work assignments, follow-
up monitoring and supervision of work.
14. REPORTING
A status report indicating the work completed the week prior and the work planned for the current week should
be provided to the Director of Public Works or his/her designee weekly. The weekly report should also indicate
any issues that the Contractors staff have experienced during the week as well as any work planned that was
not accomplished.
15. SUPERVISION
The Contractor is responsible for supervising all employees and their work. Any work which the
Public Works Director or his/her designee determines not to be satisfactory must be performed again at the
Contractor's own expense. The Contractors supervisor should conduct random or spot inspections of its
employee's work.
The Contractors supervisor is also responsible for training new personnel and any additional training of
experienced personnel as requested by the Village at the Contractor's expense. Training includes, but shall not
be limited to, geographic areas of the Village, field equipment, and safety. The Village reserves the right to
require a replacement of the Supervisor if they do not meet Village standards.
16. DAMAGES
The Contractor is responsible for any damage to public or private property caused because of their work. The
Contractor shall take all necessary steps to prevent damage to public right-of-ways, trees, businesses, houses,
sidewalks, and other real or personal property. If any claims are filed by residents, the Contractor should resolve
all claims and report the claim to the Public Works Director or his/her designee within 12 hours.
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LABOR STATUTES, RECORDS AND RATES CONSTRUCTION
CONTRACTS FOR VILLAGE OF GLENVIEW - STATE OF ILLINOIS
All Contractors shall familiarize themselves with all provisions of all Acts referred to herein and in addition shall
make an investigation of labor conditions and all negotiated labor agreements which may exist or are
contemplated at this time. Nothing in the Acts referred to herein shall be construed to prohibit the payment of
more than the prevailing wage scale.
In the employment and use of labor, the Contractor and any subcontractor of the Contractor shall conform to all
Illinois Constitutional and statutory requirements including, but not limited to, the following:
1.0 Equal Employment Opportunity:
1.1 Illinois Constitution, Article I, Section 17, which provides: "All persons shall have the right to be
free from discrimination on the basis of race, color, creed, national ancestry and sex in the hiring
and promotion practices of any employer or in the sale or rental of property."
1.2 Illinois Constitution, Article I, Section 18, which provides: "The equal protection of the laws shall
not be denied or abridged on account of sex by the state of its units of local government and
school districts."
1.3 The Public Works Employment Discrimination Act, 775 ILCS 10/1, provides in substance that no
person may be refused or denied employment by reason of unlawful discrimination, nor may any
person be subjected to unlawful discrimination in any manner in connection with contracting for
or performance of any work or service of "any kind by, for, on behalf of, or for the benefit of the
State, or of any department, bureau, commission, board or other political subdivision or agency
thereof."
1.4 Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as
amended and any rules and regulations promulgated in accordance therewith, including, but not
limited to the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part
750 (Appendix A), which is incorporated herein by reference. Furthermore, the Contractor shall
comply with the Public Works Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as
amended.
2.0 The Veterans Preference Act, 330 ILCS 55/1, provides: "In the employment and appointment to fill
positions in the construction, addition to, or alteration of all public works undertaken or contracted for by
the State, or any of its political subdivisions thereof, preference shall be given to persons who have been
members of the Armed Forces of the United States ... in times of hostilities with a foreign country..."
3.0 The Servicemen's Employment Tenure Act, as amended, 330 ILCS 60/2, "safeguarding the employment
and the rights and privileges inhering in the employment contract, of servicemen."
4.0 The Prevailing Wage Act, 820 ILCS 130/0.01 et seq., provides: "It is the policy of the State of Illinois that
a wage of no less than the general prevailing hourly rate as paid for work of a similar character in the
locality in which the work is performed, shall be paid to all laborers, workers and mechanics employed
by or on behalf of any and all public bodies engaged in public works." The current Schedule of Prevailing
Wages for Cook County and/or Lake County must be prominently posted at the project site by the
Contractor.
4.1 The Prevailing Wage Act, 820 ILCS 130/4, provides: "All bid specifications shall list the
specified rates to all laborers, workers and mechanics in the locality for each craft or type of
worker or mechanic needed to execute the contract. If the Department of Labor revises the
prevailing rate of hourly wages to be paid by the public body, the revised rate shall apply to such
contract, and the public body shall be responsible to notify the Contractor and each
subcontractor of the revised rate."
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4.1.1 The Village shall notify the Contractor of any revised rates as determined by the
Department of Labor and as received by the Village. It shall be the responsibility and
liability of the Contractor to promptly notify each and every subcontractor of said revised
rates.
4.1.2 Unless otherwise specified in the Contract Documents, the Contractor shall assume all
risks and responsibility for any changes to the prevailing hourly wage which may occur
during the Contract Time. A revision to the prevailing rate of hourly wages shall not be
cause for any adjustment in the Contract Sum.
4.2 Pursuant to PA 100-1177 and in accordance with 820 ILCS 130/5.1, the Contractor shall submit
to the Illinois Department of Labor all certified payroll records for prevailing wage work performed
by Contractor employees or subcontractors.
5.0 The Child Labor Law, as amended, 820 ILCS 205/1, which provides: "No minor under 16 years of age ... at
any time shall be employed, permitted or suffered to work in any gainful occupation... in any type of
construction work within this state."
The Contractor will include verbatim or by reference the provisions contained herein in every subcontract it awards
under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be
binding upon such subcontractor. The Contractor will be liable for compliance with these provisions by such
subcontractors.
The Contractor and each subcontractor shall keep or cause to be kept an accurate record of names, occupations
and actual wages paid to each laborer, workman and mechanic employed by him in connection with the contract.
This record shall be open at all reasonable hours for inspection by any representative of the Village or the Illinois
Department of Labor and must be preserved for four (4) years following completion of the contract.
The current Prevailing Wages Rates for Cook County can be found at:
https://www2. it li nois.gov/idol/Laws-Rules/CON M E D/Pages/Rates.aspx
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REFERENCES
Please list below five (5) references for which your firm has performed similar work for municipalities as identified
in Bidder Qualifications.
Municipality:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Municipality:
Address:
City, State, Zip Code:
Contact Person/Telephone
Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
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DISQUALIFICATION OF CERTAIN BIDDERS
PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION
No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date
of conviction or entry of a plea or admission of guilt, if the person or business entity,
(A) has been convicted of an act committed, within the State of Illinois or any state within the United States, of
bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in
that officer's or employee's official capacity;
(B) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid
rigging or attempting to rig bids as defined in the Sherman Anti -Trust Act and Clayton Act 15 U.S.C.;
(C) has been convicted of bid rigging or attempting to rotate bids under the laws of the State of Illinois, or any
state in the United States;
(D) has been convicted of bid rotating or attempting to rotate bids under the laws of the State of Illinois, or any
state in the United States;
(E) has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-
fixing or attempting to fix prices as defined by the Sherman Anti -Trust Act and Clayton Act 15 U.S.C. Sec. 1 et
Sig.;
(F) has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state
in the United States;
(G) has been convicted of defrauding or attempting to defraud any unit of state or local government or school
district within the State of Illinois or in any state in the United States;
(H) has made an admission of guilt of such conduct as set forth in subsection (A) through (G) above which
admission is a matter of record, whether or not such person or business entity was subject to prosecution for
the offense or offenses admitted to;
(1) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as
set forth in subparagraphs (A) through (G) above.
Business entity, as used herein, means a corporation, partnership, trust, association, unincorporated business or
individually owned business.
(Please sign bid form indicating compliance)
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ANTI -COLLUSION AFFIDAVIT AND CERTIFICATION
deposes and says that he is
of
(Partner, Officer, Owner, Etc.)
(Contractor)
being first duly sworn,
The party making the foregoing bid or bid, that such bid is genuine and not collusive, or sham; that said bidder
has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham
bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion,
or communication or conference with any person; to fix the bid price element of said bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the
violation of State laws prohibiting bid -rigging or bid -rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of 12021
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
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CONFLICT OF INTEREST
, hereby certifies that
it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder,
its owners and employees and any official or employee of the Village of Glenview.
Bidder further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if
bidder has not disclosed any actual or potential conflict of interest, the Village may disqualify the bid.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of 12021
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
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TAX COMPLIANCE AFFIDAVIT
deposes and says that he is
of
(Contractor)
,being first duly sworn,
(Partner, Officer, Owner, Etc.)
The individual or entity making the foregoing bid or bid certifies that he is not barred from contracting with the
Village of Glenview because of any delinquency in the payment of any tax administered by the Department of
Revenue unless the individual or entity is contesting, in accordance with the procedures established by the
appropriate revenue act, or entity making the bid or bid understands that making a false statement regarding
delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to
recover all amounts paid to the individual or entity under the contract in civil action
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this day of 12021
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
RFB Number 220050 33 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
SUB -CONTRACTOR INFORMATION
Name:
Address
Services provided by Sub -Contractor:
Name
Address
Services provided by Sub -Contractor:
Name:
Address
Services provided by Sub -Contractor:
RFB Number 220050
(ATTACH ADDITIONAL PAGES AS NEEDED)
34
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
# Years in Business:
# Years used by Contractor:
# Years in Business:
# Years used by Contractor:
# Years in Business:
# Years used by Contractor:
Due: November 11, 2021, 2:00 PM
37
PARTICIPATION AFFIDAVIT
, being first duly sworn,
deposes and says, under penalties as provided in Section -109 of the Illinois Code of Civil Procedures, 735 ILCS
5/1-
109, that he is
of
(Contractor)
(Partner, Officer, Owner, Etc.)
The individual or entity making the foregoing Bid or quotation certifies that the Contractor or SubContractor,
respectively, is not barred from being awarded a contract or subcontract pursuant to 30 ILCS 500/50-10.
Additionally, the Contractor or SubContractor, respectively, certifies he/she is not suspended from doing business
with any State, Federal or Local Agency.
(Name of Quoter if the Quoter is an Individual)
(Name of Partner if the Quoter is a Partnership)
(Name of Officer if the Quoter is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this day of 12021
Notary Public
Failure to complete and return this form will be considered sufficient reason for rejection of the bid.
RFB Number 220050 35 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
maim
REQUEST FOR BID INFORMATION
Company Na e:
Addre
City, State, Zip Code:._ 4�4 :�; Ll
011�� �#�' I
TIME:
LOCATION:
Item Items
No.
IT A — VILLAGE OF BUFFALO GROVE (JANUARY
1 G02- VILLAGE HALL
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUALLOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
2 G04- PUBLIC WORK' ;
51,
3 G15- POLICE DEPARTMENT
4 020- WELL #1
a
5 G19 - WELL #2
6 G21-WELL.46
7 G03- WEiA., #7
8 G05- RAUPP LIFT STATION
9 G06- GOLr--vlEW LIFT STATION
10 G11- CAMBRIDGE CT LIFT STATION
n I
11 G07- CHATHAM LIFT STATION
12 G1$- CAMELOT LIFT STATION
13 G10- PORT CLINTON LIFT STATION
14 G23- RIVER OAKS LIFT STATION
7 s-()
15 G22- RT. 22 LIF "T'sTA-nON0
— ------------- - ---------- --
16 G14- JOHNSON DR. LIFT STATION
17 G16- LINDEN LIFT STATION
18 G12- FIRE STATION #25
19 G13- FIRE STATION #26
20 G17- LIFT STATION #27
'no �S"
21 G24- ABRORETUM GOLF
22 G25- OLD TREATMENT PLANT LS
23 G26- CAMBRIDGE ON THF LAKE I -S
9T All "T
RFB Number 220050 3
39
RFI3 Number 220060 4 Due: Novemiter 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
4 <60
M
El V
. . . . . . . . . . .
ITEM B - VILLAGE OF GLENVIEW (JANUARY 2022 -
Atill''
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUALLOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
PUBLIC WORKS PHASE M
PHASE WORKS PHASE I
WILLOW ROAD PUMP STATIONII
PA-rRIOT PUMP STATION
RUGEN SR. PUMP STATION
FORT SHERIDAN - 50 LOGAN LOOP
L WEqT R §tR
_V21-
LARAMIE PUMP STATION
EAST LAKE LIST STATION
6
HEATHERFIELD LIFT STATION
FIRE STATION #6
ul
FIRE STATION #7
FIRE STATION #8
FIRE STATION #13
FIRE STATION.#14
CARIANN NOR -H -f LIF:71'S'TATION
GLENVIEW ROAD SOUTH LIFT STATION
HARMS,ROAD LIFT STATION
CUNLIFF PARK LIFT S"FKFION
RFI3 Number 220060 4 Due: Novemiter 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
4 <60
M
El V
VILLAGE 01"HIGHLAND PARK (JANUARY
!024)
PUBLIC WORKS - 1150 HALF DAY ROAD
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
POLICE DEPARTMEN'l- - 1677 OLD DEERFIELD ROAD
CITY HALL - 1707 ST, JOHN'S AVENUE
FIRE STATION 32 - 692 BURTON AVENUE
FIRE STATION 33 -- 1130 CENTRAL AVENUE
FIRE STATION 34 - 'I 100 HALF DAY ROAD
FORT SHERIDAN - 50 LOGAN LOOP
ER TOWER - 1850 GREEN BAY ROAD
NORTH RESERVOIR - 1120 HALF DAY ROAD
WATER TREATMENT PLANT 1 - 10 PARK AVENUE
WATE R TREATMENT PLANT2 -- 10 PARK AVENUE
6
SERVICE RATE INCLUDE TRUCK/TRIP FWSY
RFI3 Number 220060 4 Due: Novemiter 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
4 <60
M
El V
Item
No.
mItes
SEMIANNUAL
GENERATOR
[PREVV ENTATIVVE
MAIMAINTENANCE
PRICE
ANNUALLOAD
IT E -VILLAGE OF MOUNT PROSPECT
(JULY 2022 TO JULY 2024)
ANNUAL,
BANK TEST AND
Item
G2 - 2000 E. KENSINGTON RD - STATION 14
GENERATOR,
TRANSFER
NG.
ftems
PREVENTATIVE
SWITCH
3
G4 - 50 S. EMERSON 31'
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
PRICE
PRICE
5
ITEM D - VILLAGE OF KENILWORTH (JANUARY 2022_
".'o
6
7
2024
$
1
VILLAGE HALL - 419 RICHMOND ROAD
s
2
PUBLIC WORKS - 347 IVY COURT
3
BOOSTER STATION -- KENILWORTH AVENUE AND ASHLAND DRIVE
I
NN
e
4
WATER PLANT -1 KENILWORTH AVENUE
6.cl
12
IJEM D -SU0jjP_j&
�a,Q,,j r, eC
50c,
Item
No.
mItes
SEMIANNUAL
GENERATOR
[PREVV ENTATIVVE
MAIMAINTENANCE
PRICE
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
WITH 2 HR LOAD
BANK PRICE
IT E -VILLAGE OF MOUNT PROSPECT
(JULY 2022 TO JULY 2024)
$
$
I
G2 - 2000 E. KENSINGTON RD - STATION 14
i --lel 5; 0
-) � c
2
G3-1601 W. GOLF RD (NATURAL GAS)
S�' 5-ocl-
SWITCH
3
G4 - 50 S. EMERSON 31'
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
5-11
PRICE
5
G6 -112 E. HIGHLAND AVE
".'o
6
7
G7 -1629 W. ALGONQUIN RDi
G8 - 60 � W. GOCFRD
A1;5�'%") I
8
G9 - LINCOLN ST RELIEF
s
9
GIO-LINCOLN-WE GO RELIEF
10
G I I - COTTONWOOD RELIEF
11
0312 - MAPLE - BERKSHIRE RELIEF
6.cl
12
GI 3 -WILLIAM RELIEF
b L)
13
G14 -LOUIS RELIEF
-
--------- 4--
14
...
G15 -FAIRVIEW RELIEF
15
G16 - GEORGE ST NORTH
�>Q"
16
G17 -1480N ELMHURST RD - WELL #17
U
f.'k?Lo
17
G18-600SEE GWUN- WELL 411
i ) _50
q
. .......
18
Gig -911 E KENSINGTON ROAD
19
G20 - III E RAND ROAD
2-0
G21 -:301 S MAPLE - GARAGE
ITEM E - SUB TOTAL
Nl
RFB Number 220050 5 Due. November 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS I
41
ANNUALLOAD
ANNUAL
BANK TEST AN13
GENERATOR
TRANSFER
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
ITEM F - VILLAGE OF NORTHBROOK (JANUARY 20
20 24)
CRESTWOOD PLACE - 10,00 WAUKEGAN ROAD
N
RFB Number 220050 5 Due. November 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS I
41
3
FIRE STATION #11 -740 DUNDEE ROAD
ANNUAL LOAD
4
FIRE STA I -ION #12 -1840 SHERMER ROAD
a 5101cn
GENERATOR
5
RED CENTER -1842, SHFRMER ROAD
PREVENTATIVE
6", o o
6
POLICE STATION -1401 LANDWEHR ROAD
Z)
7
FLEET MAINTENANCE GARAGE - 1227 CEDAR LANE
IT G — VILLAGE OF PALATINE (JANUARY 2022 —
c
PUBLIC WORKS CENTER -655 HUEHL ROAD
$
$
9
VU -AGE HALL -1225 CEDAR LANE
a%o
2 G-002 - SQUARE D LIFT STATION
10
WATER FILTRATION PLANT - 750 DUNDEE ROAD
3 G-004 -DEER GROVE LIFT STATION
11
WEST SIDE RESERVOIR - 3339 WALT ERS AVENUE
12
RAW WATER PUMP STATION - 1195 SHERIDAN GLENCOE)
k2l'
6 G-007 - FIRE STATION 85"
13
CHERRY LANE LIFT STATION - 2025 CHERRY LANE
7 G-008 - VILLAGE HALL
z'
14
COM ED LIFT STATION - 1200 FRONTAGE ROAD
O'c'
15
COTSWOLD LIFT STATION - 2500 DUNDEE ROAD
CAo
16
EDGEWOOD LIFT STATION -1328 EDGEWOOD LANE
11 G-013 - DEER PARK BOOSTER STATION
6"?cx",
17
FOLEY LIFT STATION -135 SKOKIE BOULEVARD
13 6-015 - FIRE STATION 83
4,
q
18
FOREST VIEW LIFT STATION -4500 FOREST VIEW DRIVE
4 f.") 0
19
GREENWOOD LIFT STATION -615 GREENWOOD ROAD
6 o
20
HOLSTE LIFT STATION -1801 HOLSTE
17 (3-019 - COUNTRYSIDE PUMP STATION
21
KILARNEY LIFT STATION -1740 KILARNEY LANE
22
MACARTHUR LIFT STATION - 2905 MACARTHUR BOULEVARD
23
REVERE LIFT STATION - 150 REVERE DRIVE
24
ROYAL RIDGE LIFT STATION -1370 TECHNY ROAD
25
STONEGATE LIFT STATION -2568 STEVEN LANE
26
27*
WILLOW FESTIVAL LIFT STATION - 1106 FOUNDERS ROAD
COM ED LIFT STATION - 1200 FRONTAGE ROAD (SEE NORTHBROOK SPECIFICATIONS
IN ATTACHMENT A)
RFB Number 220050 6 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
42
ANNUAL LOAD
ANNUAL
BANK TEST AND
ItemItems
GENERATOR
TRANSFER
No.
PREVENTATIVE
SARTCH
MAINTENANCE
MAINTENANCE
PRICE
IT G — VILLAGE OF PALATINE (JANUARY 2022 —
2024)
$
$
1 6-001 -FIRE STATION 64
2 G-002 - SQUARE D LIFT STATION
:I
3 G-004 -DEER GROVE LIFT STATION
4 G-005 - KASUBA LIFTSTATK)N
5 G-006 - NORTH SUPPLY PUMP STATION
k2l'
6 G-007 - FIRE STATION 85"
a,
7 G-008 - VILLAGE HALL
z'
"s
8 G-009- SOUTH SUPPLY PUMP STATION
9 G-010 - PUBLIC WORKS
-7 C7 0
10 G-011 - FIRE ST ATION 82
co -
w 1<1 j
11 G-013 - DEER PARK BOOSTER STATION
12 G-014 - FIRE STATION 81
S
13 6-015 - FIRE STATION 83
4,
q
4'co
14 G--016 - DI INHAVEN WOODS LIFT STATION
4 f.") 0
15 G-017 - PARKING DECK
16 G-018 - RANDVILLE LIFT STATION
17 (3-019 - COUNTRYSIDE PUMP STATION
18 G-021 - PEPPER1 REE LIFF STATION
RFB Number 220050 6 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
42
19
G-022 - ROSE & LILLY LIFT STATION
tz!`
20
(3-02. 1 - SHIRES [AF I 'STATION
21
G-024 - ARLINGTON CREST LIFT STATION
22
G-026 - POLICE HEADQUARTERS
23
G-027 - HERON DRIVE PUMP STATION
/ I <"Lj, 5_1»
—
I
771-1E- SECTION L3[.'LOWMIJ,'TBt--'COMPI..-L,'Tl.-,--D IN FULL AND SIGNED
PROMPT PAYMENT DISCOUNT:----, - % DAYS
'rho undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above,
subject to all Instructions, conditions, specifications and attadiments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter Any resulting
contract or to accept any request for additional compensation. By signing this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as
a result of a violation of either Secop 3E-3 or 33E-Apl he "'minal Code of 1961, as amended.
Authorized Signature
ldlwl� - `(� Company Name:
Typed/Printed Name: iftlit i e��,J Date:
Title: Telephone Number:
E-mail e I I 4 ,moi,,V% Fax Number:
RFB Number 220050 7 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
CK
ADDEiI,DUMF#1 (11 Page)
RFB #220050
RFB On; GENERATOR
RFB Due Date: NOVEMBER 11, 2021, 2:00 p.m. CST
A. TliF'13 ('ft,ie date Vic,ls beer�� cl iarigiedtc� 114overnber 18, 20121, Z 30 p.rn. CS
Sincerely, Acknowledged and Accepted 220050-1.
Margaret Schwarz Signature:
Village of Glenview Company: . . . . . .
Purchasing Manager
END ADDENDUM #1
44
ADDENDUM #2 (3 Pages)
RFB #220050
RFB On. GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
RFB Due Date: NOVEMBER 18,2021, 2;30 p.m. CST
Please note Addendum #2 is being sent to all plan -holders in order to provide the list of questions
Village has received and the answers provided by the Village. (See Below Q&A)
The intent of this MPI bid is that all municipalities will jointly award to the lowest responsive and responsible
bidder.
Highlights included in Northbrook's specifications are for internal use only, apart from the cyan coloring,
which is noted with an asterisk.
The contractor shall ensure that correct and Municipality approved oil replacements are used depending on
natural gas or diesel generator specifications.
Requested additional information regarding the specifications for Buffalo Grove, Mount Prospect, and
Palatine in the questions below.
1, RICE Rules - Confirm if any village generators fall under these rules, including inspections and
reporting.
Not for Mount Prospect
Kenilworth — From current understanding, all standby generators must follow RICE rules but do not
have to report all their maintenance data and/or follow strict maintenance guidelines. With that said, all
generators are standby.
Palatine —Ido generators are covered under the RICE rules.
Highland Park — Not applicable.
Buffalo Grove — None of the Buffalo Grove generators fall under these rules.
> Glenview —Not applicable.
2. Are OEM Parts required for maintenance filters versus aftermarket that meets municipal
specifications?
Mount Prospect — Yes
Kenilworth — No, we will allow aftermarket products.
> Palatine — Aftermarket filters that meet OEM specifications will be acceptable.
Highland Park — OEM is not required.
> Buffalo Grove — Aftermarket parts and filters are fine if they meet or exceed OEM Specifications.
> Glenview — Aftermarket parts and filters are sufficient depending on Glenview Supervisor approval of
replacement parts.
3. Above 40016W should the contractor perform an oil analysis only? Meaning no oil or filters
replaced?
)iMount Prospect - We want oil analysis, filters and if necessary, oil replaced
Kenilworth — Northing over 400 KW
45
Palatine — Yes, for above 404OKW, perform an oil analysis only. Oil changes will be determined from
the results of the oil analysis. Yes, for only 40OKW and below, no oil analysis is necessary.
> Highland Park - Oil analysis, oil, and filter replacements should be performed on all generators.
Buffalo Grove -- Would like oil samples on all generators.
Glenview — Oil analysis, oil, and filter replacement should be performect on all generators.
3a. 400kw and below no oil analysis done just change oil & filter replaced?
Mount Prospect - We require analysis filters and necessary oil changes for all units
Oil analysis will help detect any internal engine problems before they fail.)
4. Sec. 3 (D) General section - Clean generatorlenginelradiator with compressed airldegreaser. - This is
usually listed as an optional service, as depending on the size of the generator it could take an
additional 2-4 hours of labor and materiel; can this be an optional bid item?
Mount Prospect — Sufficient for this being optional or at least giving a standard price for this work in
case we pick and choose the generators this needs to be done at.
Kenilworth — Optional bid please.
Palatine — Yes, cleaning the generatorlengine/radiator with compressed air/degreaser can be listed as
an optional service.
Highland Park - No, this service is not required and does not need to be added to the bid.
Buffalo Grove — List as an optional bid item.
Glenview — Please list as an optional bid item.
5. Buffalo Grove to verify generator model & serial number on sites G02, G04, G21, G03, G06,
G07, G23, G2Z G10, G14, G16, G1Z G13, G17, G24.
ID Location Make Model Ser # Year Hours
150TIMAILTA IF. ROME=
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i
reJITA "I
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Tel
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1111111111111111MA 0 x RVK��
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51104911020
reTWINFarl-R!
159RUMUMEN
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CAN WTY 4R*XCiMf;*5*1
V, - I AIF&TXARJA.
load. Load tests are done at generator breaker, which the generator breaker is thermal scann�d for
heat coming from the gen end because we want to isolate the gen end.
Mount Prospect - Confirmed —this is sufficient
Palatine — Load bank testing and thermal scans at the breaker are sufficient.
Northbrook — Thermal scan not requested as part of this service.
Buffalo Grove — Load bank testing will be sufficient.
Glenview — this is sufficient.
Sincerely, Acknowledged and Accepted 220050-2:
Margaret Schwarz Signature: W/C '1111L
Village of Glenview Company: 121
Purchasing Manager
END ADDENDUM #2
47
CON'mcrOR:
(Nalve, 16"galslalu" and adell-ess)
Midwest Power Industry, Inc
5834 Stonebridge Trail
McHenry, IL 60050
OWNER -
(Name, lqalaalits� and aeldroj)
Village of Glenview Purchasing
2500 East Lake Avenue
Glenview, IL 60026
SURETY:
(Naz,ve, legal slams emdpin(Pal placer of bu,ri.I
The Ohio Cataualty Insurance Company
175 Berkeley Street
Boston, MA 02116
PROJECT-
(,Nlame, location or eaidreu, and Prqjea lmm&cr,
Generator Maintenance and As Needed Repairs
Glenview, IL
is document has important legal
ISC°(JAJV"'Ces' 0)"SUltatioll With
attomey is encouraged -mritb
Pcct to its (1-ornpletion or
singular reference to
xactor, Surety, Owner or
r party shall be considered
It where applicJ-ile.
'I'lle Contractor and ;Muret ytare b0t.ind to the (' )wner in the arnount set forth above, for the payment of x -Ouch
the Contr"�l crorond Surer,� hind diernselves, the tr heirs, executors, adolinistrators, successorsand assigns,
jc)dafly and scventfly, di p%v%(jjej1 berkAm The conditions of this Bond are such that if'. the Owner accepts the
Laid (,)f the ContrII r uithin the dine spc6fictl in the bid or -,XitIji.fj ,so,,j:A n1j)c period as may be
agreed to by the Owner and Contractor,and the Contractor either (1) enters ittloa contract with the
I d or bonds as rmay be specified it, the bldduilg or
in accorda ice with the terms of such hid, and gives such tron
(-0111raLt D0CUDJCtM$, NVU], a *umry add-uttcd in the jurisdiction oftlic Project and orherwjsa acceptoble to the
Owner, for rlie faithful perfortriance of such Contract and for the proulpt payment of labor and material
Furnished in the prosecution thercof, or (2) pi
yF, to the Owner the difference, nor to exceed the amount of thio
Bond, between the, arnount q.)ccified in said bidand such larger amount for which the Owner mqv if, 900d
faull contract wtth another party to perform fliework covered by said bid, theca this obligation shall be null
and void, otherwise to remain in full force and effect.'ne Surety herchy wjjvesaov notice of an agreement
betw(�,en ttie Ownerand Cowr�jctoj to extemd the time in ,%,hi(,,,h the Owner may accept the, bid, \Waivcr of
aotice by the Surei ' y shAll not applycmcmiion exccedingsixty (60) days, the aggmgaic beyond the time
for acceptance of bids specified iothe bid docurnents, gild the Ownen—arid C"onlractorshall obtain the Surery's
coll,qent fi.ror no extension bcyondscty ((i()) days,
If this Bond is Issued in connection with a subcontractor's bid It) a (,,::onlractor, the to ContractOr it, tilts
Bond sjjsAtj J)e deerned to be Qubcomractnr and the terra Owner,4iill be decined to be (.:ontractor.
By arrangement with the Ame6can Institute of' Architects. the National Assodation of Surety Bond
Produccrs (NAS13P) (Lywwmasb ore) -n document available to its members, affiliates, and
p makes this Fon
associates in Microsoft Word format for use in the j,agular course of suety business, 3s AS13P vouches that
the original text of this document C011fort'ns exactly to the text. hi AJ A Document A310.2010, Bid Bond,
Subscquent modifications may be made to the original text of this docurnent by users, so careful review of its
wording and consultation vYilh an attorucy arc cncouraged before its completion, executiou or acceptance.
48
Wlien d-iis Bond has been furnished to comply widi a statutory or other legal requirement in the location of the
Project, "any provision in tl-iis Bond conflicting xi0i said stawtory or legal requircment sbafl be dvenied deleted
Iterefrom and provisions conforrnlng to such statvtory= or odier icgal requirement shafl. l)e deemed iticorporated
bercim When so furjrJ,,,I)ed, the: intent i,'+ thaa rhi* Boud shall be constriwd -azi it statutory bond and not as a
Collunon lqXV bond,
Signed and sealed dais 'l, day of Nove.mber, 2021.
XI
Midwest Power, Industrv, Inc
(Pmmipa!)
(Seal)
The Ohio CasualV lnsuranp�an
---- - -----
By arrangement with the American Institute of Architects, the National Association of Surety Bond 2
Producers (NASBP) makes this form document available to its members, affiliates, and
associates in Micrwoft Word format fOr USC in the regLdar course of surety business. NASBP vouches that
the original text of this document confornis exactly to the text in AIA Document A310-2010, Bid Bond.
Subsequent modifications maybe made to the original text of this document by Users, so careful review of its
wording and consultation Nvithan attorney are encouraged before its completion, execution or acceotance,
49
ACKNOWLEDGMENT OF PRINCIP
State of
County of
No=
personally comes
to me known aD,d known to fne
and acknowledges to n -ie ttiat'l
State
COUnty
Oil this
personally corne(s)
of
in the year before rne
the person Nvho i.s described in and executed the Foregoing instrUniew,
executed the same,
Notary Public
ACKNOWLEDGMENT OF PRINCIPAL (Pa
a member of the co -partnership of
z
in the ycar before me
to inc known and known to nlv- T( 'Jbe the per5on who is described in and executed the foregoing instrument,
and acknowledges to me
',,flf4t he/she eXeCLIted the same as the act and deed of t.he said co -partnership.
Notary Public
ACKNOWLEDGMENT OF PRINCIPAL (Corporation/LLC)
State of
"5
County of&—
On this day in the ,.,,_,_, before nie personally conie(s)
2
to me known
who being d sworn, deposes and says that
of the
he/she resides in the City of L - the.
that lie/she is
the cor oration described in Luld
P
wiiicli exeCLIted the foregoing instrLiment, and that he/she signed his/her name thereto,by like order.
"OFFICIAL SEAU
MARTHA STAWIARM,
Nulary Put)d C' State,, of IJjjrooj'%
MyComm,ssionExpire4,Octob(.)r23,;>024
Notary, Public
50
This Power of Attorney limits the acts of those named herein, and they have no authority to
bind the Company except In the manner and to the extent heriaJft stated.
Liberty. Liberty MUtUal Insurance Company
The Ohio Casualty Insurance Company Cortifle-its No205080-976369
Mutuil.
West American �nsurance Company
SURETY
POWER OF ATTORNEY
KNOWN ALL PER$000 BY THESE PRESENM That The Ohio Ca*uafty 4isurance Company * a mparabon duty organized under the, laws of the State of New Harnprihire, that
Liberty Mutual insurance Company is a mifloration dusy oigantzed under thei Miivs of the State, of Massachusetts, and West American Insurance ComDarly is a colWrribori dufy organized
under Me taws of the State of indiarta (hamin collectively called the "Conritianies"), pursuant to and by authority fterern sot forth, does herAby narne, cmslittite and appant, Jack
---------
......... ..... .
X attorney -fn -tart, t k
'A (if Me city lot Monievidee State of NL reach indmduMly if there be nyx's than one named, its true and lawful altorney c a make.
execure, seal, ar*n f-o-r-`a"-ndon"-irs to ialf ars 3t noly and as ifs act and deed, any and 0 utnderiaMi s bards, rerfognizana-3 and urn -or st rrety obfifiations , in pursua we
of Mass prPserils and shall 1;e as bnJing upon the compimies as if they have tx,(.D rlry w gned Dy the ptaqKiem and attested by the *Mretary G1 the Q'0Mcera ,* irK illev Own Prol)w
persons
IN WITNESS WHEREOF, this Pmycg of Attorney has bent subwaiIxed by an atlmoir7ed cifficev of official of the Companies and the caWate seals of the Cmripanies have been affixed
thereto this 23rd dayof .. M.........arch.. 20-11
1-lberty Mutuai Imiurance Company
taxS 44 -Ili fto, t"SUR ThG Ohio Casualty Insurance, Company
00 Wesr Amofic-an Insurancti Core ar£Pak,_ C- ...
to j, - /i
ZF 0 1919 1991
0
By*
M 15tito of P� NNSYLVAf,JfA David M. Carey, Assistant secretary
M
counly of Moo"c"'OMERY
021 Assistant 6%jumq ol Liberty Mimi trizurance
2 , 4,,onarly appeared t)a%ncj M. (.' arey adgf,,�d himself to be, the,
Onthrs 23rd dayot March �oiore me fir" Mjo acKrrovvIr
15 -2
m Company, The Ohio C�q�.wikv C iiiiTWiFTArnancan insurance Company and that he, as such, being Whonzed so to do, execure Chia: foierining instrarnent for the purposos
>
IN TNESS WHEREOF, f have heferintu subscnpet my retpre and affixed my nolarial seal at King of PfussPa. PennsyNania, on the day arid year fir rt abovewntten.
OMMMe.34h DP
r17�owzrvz Nllr, sr.
7vew PaoMa, No*,&,,jf PuWx
C
-6 R A 2025 By:
coirmamn %Me, "MA4
te,resa Pastella, Notary PuNt
Q) U)
This Power or Aftarmy is made and executed purswanr and by arithorily of the foflaNi% by-law.,j and Aullionratirma W 11ke ONG Caouoity413MOPCC Gurol)anT L"OY Murval
0,E lirmwanceCornpany, and West Amencan Insurance Companywrlict res(PIL100il5ft nOW Intuit %)TGO and 0410f;k ftid(ffog 63 follow*-,
F-� -
Z �a ARTICLE IV - OFFICERS., Section t 2. Power of Attorney.
,q cald
Any officer or other officiM of the Cotiforation Authoffzod lot that Pffp)W, Irl Willing by Me Chari can or the President, and suthect to such lirylitation as Me GbalfiraF1 Of t fte PIeSeflr
may prescribe, shall appant such as antsy be necw;qaty to am in w1all of the Corp(Narlon to rripke, execute, srekO, acKnow0dge and deliver as surety any arld all
to C underlafts, WWI, re cogfuzw)M acrd Mor surety abligalioris Such allolneys-M-race, subject to Ote irm0ftoris sect forth in their respective pow fess attorney, shag have full
> (11
%- power to bind Me Corporatfon by Irimir slgrigiule firta executfo3i of any
sucti itistrurm"Is and to artadi thereto the :weal Of Vie COYPUfation When rte executed, sich instruments shall
or agoiney-in fast under �he pmvistons of tris
z L) be as binding at Itsigma by the Present arij sigosled to by meSpaelafy Any power or iuthfxity granted to any
arlicte may be revoked ai any ti ms by the ficiaru, Ole Gliairfflan, Vie President or by Ifie officer or offims granfingsucli power or authority,
ARTICLE XU1 - Execution of Contractc SKfion 5, Surety Bonds and Undertakings.
Any officer of the Company raAhorized for that purpfxto lri valid rig by the chatrman of line presiclenr, and skjolpct to such Nuirlarions as the Ghaimiarr or, the, prejident may prescribe,
shall apr*inl Such allorneys-in-fact, as Irray be riec(=ary to art in trehalf of ttw Comparry to make, execute, Seal acknowledge and deliver e3 tutroly any and all unnertakings,
boitris recognizattrelt anal, other surety ob4gftrs, Such aftorneys-in-fact sutt eft to the fitnitations set forth In then respedivp powers of attoffacy,chalj nave full power to band the
Company by their sprlailge and execrilion of aay such Insstnrrnenfl and to attach 0,w�refo the seal of ft Carriparry, Whon SO MCMted such instrunlents shall be as binding as it
signed by the president and afleeted by the secretary.
Certificate of Designation - The Pfesudanl of the Company acing pklr%arlt to 0* Bylaws of me Company, autficrizes David M Carey, A.53katani %ecletary to app6ol auch ationneys-in-
uact as may be necessary to act on trehaft of Ow compirly to make, execifle, seal. acknowledge and diver as surety any and all undoaakings, b. nds, Pecognizances and othei Surety
orAigations
Authorization - By unanirnous corisOnt of the Corrif3any's Board of Directors, the Company consonts that faesiriiile or nrechanally reproduced aignahire of any assislant swellarry of too
Coryipaq, wheuilvel, appealing upori a txarfified copy of any power of attomey issued by U Company in connection will °i surety bonds, sl0 be valid and bindilig upon the Company wilt
the sarne force and offoot as fturfil rnarxWlYoffixo(t
1, Renee (,, Lieweityn, Ifitt aliderqnsia, Assistant Secretary, .rtie orim Casualty instirarice Corn parly, ILiber,,y Muluat Insurance Company, and West American Insurance Company (2)
hereby cortry that the Original pm^pr of atomey of whw1h the fes Ing rs a full, tRiP and correct copy of the Power of Affoniey executed by card Companies, is in ftA force and effect and
ftris, riot been revoked,
IN TESTIMONY WHEREOF, l have hemunto sot my hard and affixed the seats of mod Companies this 15th (tay of November 2021
pa�iq,
'S bac+
.01 1999 0 2 1991
0 Sy:
kA wa ds <
Rent.*;, C. Lrewedlyn, ksad ant S
I "S- 12873 [,M[C OCE, WAIC MoM C00201
51
KAFE OF MINNES071A
COUNTY O1,'CIIIPPEWA
On this 15 th day of November , 2021
, bef'ore me, a Notary Public witbin and for said
County, personally appeared Ronald Kaihol to ine personally known, who being by Ine duly
sworn be/she did say that lie/she is the attorney -iii -fact of The Ohio Casualty Insurance
Company , the corporation named in the foregoing instrument, and the seal affixed to said
instrument is the corporation seat of said corporation, and walcd on bclialf of,,iaid corporatioii by
authority of its Board of Dimctors and said Ronald Kaihoi aeknowledgcd said instrument to he
the f-ee act and deed c.)f said corporation.
ale
NO TA R Y PUBL IC
My Commission Expires
Ij "J'A",
6L-
52
DISQUALIFICATION OF CERTAIN BIDDERS
No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the data
of conviction or entry of a plea or admission of guilt, if the person or business entity,
(A) has been convicted of an act committed, within the State of Illinois or any state within the United States, of
bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in
that officer's or employee's official capacity, -
(B) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid
rigging or attempting to rig bids as defined in the Sherman Anti -Trust Act and Clayton Act 15 U.S.C,;
(C) has been convicted of bid rigging or attempting to rotate bids under the laws of the State of Illinois, or any
state in the United States;
(D) has been convicted of bid rotating or attempting to rotate bids under the laws of the State of 11linois, or any
state in the United States, -
(E) has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-
fixing or attempting to fix prices as defined by the Sherman Anti -Trust Act and Clayton Act 15 U.S.C. Sec. I et
Sig.;
(F) has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state
in the United States, -
(G) has been convicted of defrauding or attempting to defraud any unit of state or local government or school
district within the State of Illinois or in any state in the United States-,
(H) has made an admission of guilt of such conduct as set forth in subsection (A) through (G) above which
admission is a matter of record, whether or not such person or business entity was subject to prosecution for
the offense or offenses admitted to;
(1) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as
set forth in subparagraphs (A) through (G) above.
Business entity, as used herein, means a corporation, partnership, trust, association, unincorporated business or
individually owned business.
(Please sion bid form indicating compliance)
RFB Number 220050 30 Due: November 11, 2021, 200 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
53
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.108JIU00 paso-dojd @t4j uli palsajalui uosjed Aue jo jeppq J8qjo AUe ISUllebe ObeJU8Ape Aue ainoas ol joi 'japp!q
J'sqJ0 Aue 10 1eqj 10 jo 'P!q p!eg jo jualwala aoijd p!q aqj x!j ol 'uosied Aue qpm aouejapoo jo uolleollunwwoo jo
'umnilloo jo juawaoiBe Aq jq6nos 'Allowiput jo Alloamp 'jouuew Aue ui jou seq pue 'Buippliq wojj, umijej oi jo pq
Age mlAgoem u1joAlloag, J6 JO PIAIUUOO 'pajidsuoo 'papniloo jou seq
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NOUVOIAIN30 GNV 11AVG14AV Noism,103-11IN
--- - -------
54
I 4� jAej /< hereby certifies that
+
its owners and employees and any official or employee of the Village of Glenview.
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of &2C, �,e—,,6— 2021
"OFFICIAL SEAL"
M MARTHA STAWIARSKp
EN.,t",ary Public - stat(s, of Itlinds
My Go',
5 October 23 2024 1Y
My Gornmiss�on Expire.
Notary Public
RFS Number 220050 32 Due: November 11, 2021, 2:00
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS I
55
F* COMPLIANCE AFFIDAVIT
,being first duly sworn,
deposes and says that he is
(Partner, Officer, Owner, Etc.)
of
(Contractor)
The individual or entity making the foregoing bid or bid certifies that he is not barred from contracting with the
Village of Glenview because of any delinquency in the payment of any tax administered by the Department of
Revenue unless the individual or entity is contesting, in accordance with the procedures established by the
appropriate revenue act, or entity making the bid or bid understands that making a false statement regarding
delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to
recover all amounts paid to the individual or entity under the contra�in civil action
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
i'
Subscribed and Sworn to this day of r,) 20211,,�
"OFFICIAL
' "OFFICIAL SEAL" Notary Public
'C
MARTHA STAWIARSK;
�4 �
N.t�aljy, Public - State of Illinois
MVC.�"M's
My Commission Expires October 23, 2024
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
. . . . .... .. ....... . .... .. ..... ..
tYt
56
PARTICIPATION AFFIDAVIT
4 0117 IV( --- being first duly sworn,
deposes and says, under penalties as provided in Section -109 of the Illinois Code of Civil Procedures, 735 ILLS
5/1-
109, that he is
(Partner, Officer, Owner, Etc.)
of Aiw k
(Contractor)
The individual or entity making the foregoing Bid or quotation certifies that the Contractor or SubContractor,
respectively, is not barred from being awarded a contract or subcontract pursuant to 30 ILCS 500/50-10.
Addit�ionalIy, the Contractor or SubCon,tractor, respectively, certifies he/she is not suspended from doing business
with any State, Federal or Local Agency.
(Name of C u ter if the Quoter is an Individual)
(Name of Partner if the Quoter is a Partnership)
(Name of Officer if the Quoter is a Corporation)
Subscribed and Sworn too
this•20:1
f A ) 0
"O
FFICIAL SEAL"
C
MARTHA STAWIARS
Notary Publi�- - State of 111h�'i'- Notary Public
M My C.mrn'.�
y Commission Expires October 23, 2024
...........
-t7ftof the bid.
-arad— U 5
RFI3 Number 220050 35 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
57
1. Mill Creek Water Reclamation District —Jason Fowler— 630-514-4304
2019 - Install new Blue Star 30OKW Generator w/ATS — Ap,rox. $136K
RIMEN.M.
6. Village of Lake In The Hills —Tyler— Ph: 224-629-3747
2020- Removed Kohler 100kw generator & installed new Onan IOOKW W/ATS — Aprox. $75K
7. Village of Libertyville —Steve Zamaites (RHMG Engineers) —Ph:847-362-5959
2020 — Installed new Kohler 125Kw generator w/ATS — Aprox. $70K
58
H
Purchasing Division
Village of Glenview
2500 East Lake Ave
Glenview, IL 60026
November 5, 2021
ADDENDUM #1 (1 Page)
RFB #220050
RFB On: GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
RFB Due Date: NOVEMBER 11, 2021, 2:00 p.m. CST
Please note Addendum #1 is being sent to all plan -holders in order to provide the list of questions the
Village has received and the answers provided by the Village. (See Below Q&A)
B. An addendum will be released November 11, 2021.
Please include a copy of this document in your proposal submittal.
Sincerely,
+r r�
Margaret Schwarz Signature:
Village of Glenview Company:
Purchasing Manager
Acknowledged and Accepted 220050-1:
END ADDENDUM #1
59
H
Purchasing Division
Village of Glenview
2500 East Lake Ave
Glenview, IL 60026
November 10, 2021
ADDENDUM #2 (3 Pages)
RFB #220050
RFB On: GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
RFB Due Date: NOVEMBER 18, 2021, 2:30 p.m. CST
Please note Addendum #2 is being sent to all plan -holders in order to provide the list of questions the
Village has received and the answers provided by the Village. (See Below Q&A)
➢ The intent of this MPI bid is that all municipalities will jointly award to the lowest responsive and responsible
bidder.
➢ Highlights included in Northbrook's specifications are for internal use only, apart from the cyan coloring,
which is noted with an asterisk.
➢ The contractor shall ensure that correct and Municipality approved oil replacements are used depending on
natural gas or diesel generator specifications.
Requested additional information regarding the specifications for Buffalo Grove, Mount Prospect, and
Palatine in the questions below.
1. RICE Rules - Confirm if any village generators fall under these rules, including inspections and
reporting.
➢ Not for Mount Prospect
➢ Kenilworth — From current understanding, all standby generators must follow RICE rules but do not
have to report all their maintenance data and/or follow strict maintenance guidelines. With that said, all
generators are standby.
➢ Palatine — No generators are covered under the RICE rules.
➢ Highland Park — Not applicable.
➢ Buffalo Grove — None of the Buffalo Grove generators fall under these rules.
➢ Glenview — Not applicable.
2. Are OEM Parts required for maintenance filters versus aftermarket that meets municipal
specifications?
➢ Mount Prospect — Yes
➢ Kenilworth — No, we will allow aftermarket products.
➢ Palatine — Aftermarket filters that meet OEM specifications will be acceptable.
➢ Highland Park — OEM is not required.
➢ Buffalo Grove — Aftermarket parts and filters are fine if they meet or exceed OEM Specifications.
➢ Glenview — Aftermarket parts and filters are sufficient depending on Glenview Supervisor approval of
replacement parts.
3. Above 400KW should the contractor perform an oil analysis only? Meaning no oil or filters
replaced?
➢ Mount Prospect - We want oil analysis, filters and if necessary, oil replaced
➢ Kenilworth — Northing over 400 KW
60
➢ Palatine — Yes, for above 4040KW, perform an oil analysis only. Oil changes will be determined from
the results of the oil analysis. Yes, for only 400KW and below, no oil analysis is necessary.
➢ Highland Park - Oil analysis, oil, and filter replacements should be performed on all generators.
➢ Buffalo Grove — Would like oil samples on all generators.
➢ Glenview — Oil analysis, oil, and filter replacement should be performed on all generators.
3a. 400kw and below no oil analysis done just change oil & filter replaced?
➢ Mount Prospect - We require analysis filters and necessary oil changes for all units
( Oil analysis will help detect any internal engine problems before they fail.)
4. Sec. 3 (D) General section - Clean generator/engine/radiator with compressed air/degreaser. - This is
usually listed as an optional service, as depending on the size of the generator it could take an
additional 2-4 hours of labor and materiel; can this be an optional bid item?
➢ Mount Prospect — Sufficient for this being optional or at least giving a standard price for this work in
case we pick and choose the generators this needs to be done at.
➢ Kenilworth — Optional bid please.
➢ Palatine — Yes, cleaning the generator/engine/radiator with compressed air/degreaser can be listed as
an optional service.
➢ Highland Park - No, this service is not required and does not need to be added to the bid.
➢ Buffalo Grove — List as an optional bid item.
➢ Glenview — Please list as an optional bid item.
5. Buffalo Grove to verify generator model & serial number on sites G02, G04, G21, G03, G06, G11,
G07,G23,G22,G10,G14,G16,G12,G13,G17,G24.
ID Location Make Model Ser # Year Hours
Thermal Scan A TS during load bank is not available during load test as we are not transferring the
load. Load tests are done at generator breaker, which the generator breaker is thermal scanned for
heat coming from the gen end because we want to isolate the gen end.
➢ Mount Prospect - Confirmed — this is sufficient
➢ Palatine — Load bank testing and thermal scans at the breaker are sufficient.
➢ Northbrook — Thermal scan not requested as part of this service.
➢ Buffalo Grove — Load bank testing will be sufficient.
➢ Glenview — this is sufficient.
61
Please include a copy of this document in your proposal submittal.
Sincerely,
+r r�
Margaret Schwarz Signature:
Village of Glenview Company:
Purchasing Manager
Acknowledged and Accepted 220050-2:
END ADDENDUM #2
62
SPECIFICATIONS — MOUNT PROSPECT
The Village of Mount Prospect desires to obtain the services of a qualified and capable firm to provide the
following service to Generators/transfer switches:
1. Assist the Village in compliance with all applicable RICE rules; including the proper creation and
maintenance of all logs for each generator.
2. Propose vent stack emissions testing for CO, if applicable to comply with RICE rules.
3. The contractor shall provide both the six-month (section 2) and the annual service (section 3) as listed
in the specifications.
4. Testing/Inspect generators in accordance with the frequencies listed in section #2 and specifications of
section #3.
5. The contractor shall use only OEM parts and recommended oils, coolants, greases or other lubricants.
Exceptions must be noted and approved by the Village of Mount Prospect, at its sole discretion.
Any additional parts, repairs or services that are required, but not included under this
agreement, will be brought to the attention of the customer in written form. Repairs will be made
only after authorization by the Village, at its sole discretion. Any additional repairs,
maintenance, parts or services will be performed at current rates for labor, parts and mileage.
Penalty for Non -OEM Parts
The Contractor shall provide OEM parts for the CATERPILLAR, CUMMINS and MQ generators. A
penalty of $100 per occurrence (one generator) shall be forfeited for the use on non -OEM parts plus
the Contractor shall replace any non -OEM with the proper OEM part within ten days of notice. The
penalty shall be deducted from any amounts due.
Any exceptions to the Contractor using non -OEM shall be clearly identified in the bid proposal using a
separate sheet or sheets, clearly marked as OEM parts Exception(s). The Village, at its sole discretion,
shall determine whether to accept or reject the bid proposal based on the number and type of OEM
exceptions noted, if any.
6. Complete the Generator Inspection Form or alternate form approved by Village. Create/Update/keep
log at generator of all inspections/tests.
7. Turn Generator Inspection Form to Mount Prospect Public Works. Any additional parts, repairs or
services that are required, but not included under this agreement, will be brought to the attention of the
customer in written form. Repairs will be made only after authorization by the Village, at its sole
discretion. Any additional repairs, maintenance, parts or services will be performed at current rates for
labor, parts and mileage.
8. In accordance with the frequencies listed in section #2 and #3, a properly qualified and experienced
mechanic who will provide annual preventive maintenance (see section #3) to generators/transfer
switches per industry standards.
9. In accordance with the frequencies listed in section #1 provide properly qualified and experienced staff
to perform a complete actual transfer of power from normal power to emergency power and back to
normal power or perform a load bank test of the appropriate size.
63
10. At each inspection; provide properly qualified and experienced staff to complete a full load test or load
bank test where full load test is not practical or available. If a full load is not available, the Bid Proposal
shall accommodate for a temporary load bank of sufficient size.
11. Must be able to provide 24-hour service to generators/transfer switch. Any exception(s) must be clearly
noted and explained in Bid Proposal.
12. Contractor should be on-site within 4 hours in emergency situations, including after hour, weekend and
holidays. Any exception(s) must be clearly noted and explained in Bid Proposal.
13. All preventative maintenance and testing shall be performed between the hours of 7:00 a.m. and 3:00
p.m., Monday through Friday.
64
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SECTION 2: REGULAR PREVENTIVE MAINTENANCE (SIX MONTH INTERVALS: OCCURS
ANNUALLY IN APRIL AND SEPTEMBER)
Regular Preventive Maintenance shall include as required, needed or applicable:
a) Replacement of Worn and Deteriorated Parts
If any parts are found to be worn or defective, the Contractor shall provide a written
replacement/repair quote, subject to Village acceptance.
b) Take oil sample, provide written test results from an authorized testing lab for all generators
greater than 400 kW. For all generators smaller than 400 kW; the Contractor shall change engine
oil and filter (OEM filter(s) only) in lieu of the oil sampling during this PM. Written results must be
returned to Village of Mount Prospect within 60 days of sample date
c) Take coolant samples, provide written test results from an authorized testing lab for all
generators. Written results must be returned to Village of Mount Prospect within 60 days of
sample date
d) Take fuel sample from both day and storage tanks and provide written test results from an
authorized testing lab for all generators. Written results must be returned to Village of Mount
Prospect within 60 days of sample date
e) Visual Inspection Checks or Tests, with maintenance or adjustment as needed
• Batteries
• Check Battery Electrolyte Level (If applicable)
o Check Battery Voltages
o Load test battery(ies) separately (isolate) with proper Battery Load test Tool
o Clean & Tighten Battery Terminals
• Cranking Voltage
• Running Voltage
• Battery Charger Operation
• Starting motor
• Starting system
• Alternator -test for proper output
• Crankcase Oil Level
• Crankcase Breather, Check and Clean
• Fan drive pulley and fan
• Radiator / Heat exchanger
• Coolant Level
• Coolant Condition levels -Strip test for proper SCA levels
• Water heater, Water pump
• Fuel tank, Fuel lines and connections
• Fuel filters — primary and secondary. Check, drain and clean water separator and
sediment trap, as needed
• Leaks — oil, water, fuel, coolant
• Belts, Check Condition and Tension
• All Hoses, Check Condition and Tighten Clamps
• Air Filter Condition and Duct Connections
• Air inlet system
• Turbocharger
• Exhaust manifold and exhaust system, including silencer, rain cap, and supports
• Vibration isolator
• Check Drip Drain on Exhaust
RFB Number 220050 28 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
19
• Inspect Exhaust Flex Connectors, Muffler, Hangers & Supports
• Check Engine Electrical Connections
• Engine Monitors and Safety Controls
• Safety controls — check for proper operation
• Remote annunciators and alarms — inspect and test all panels and alarms for proper
operation
• Ignition Wiring, General Wiring and Connections
• Inspect generator for foreign materials, loose or broken fittings, guards, and components.
Automatic Transfer Switch Service
Preventive Maintenance of Automatic Transfer Switch shall include (and includes all items in
section 1), and meets NFPA 110 Section 8.3.5, latest edition:
a) Transfer Switch
1) Inspect contacts and insulting materials; lubricate as needed
2) Check time delays, exercise cycles and switching of power source
3) Check operating current level versus rating
4) Record all settings.
5) Record and compare voltage drop across main contacts
6) Check and record cable connections and contacts with infrared thermometer.
7) Check and tighten all cables and control wire connections.
8) Inspect battery in controller.
b) General
1) Check system, lamps and alarms
2) General inspection of emergency Stand-by system
3) Note operating condition
4) Run each generator for a minimum of/2 hour per site under load, as applicable.
5) Inspect and maintain the seasonal block heater, battery warmer and oil pan heaters,
if applicable on each generator.
Note: This work in Section 2 shall be performed in accordance with the Pay Item for SEMI
ANNUAL GENERATOR PREVENTATIVE MAINTENANCE.
SECTION 3: ANNUAL PREVENTIVE MAINTENANCE (OCCURS ANNUALLY IN SEPTEMBER)
Annual Preventive Maintenance shall include all six (6) month inspections and maintenance listed in
Section 2, plus the tasks listed below EXCEPT Fluid Sampling and Oil Changes.
a) Cooling System
1) Change coolant treatment/anti-freeze if run time has exceeded 1000 hours unless sampling
indicates otherwise or as indicated in the table below:
a. In 2019, change coolants for the following units: G2, G5, G9, G13, G17
b. In 2020, change coolants for the following units: G10, G12, G15, G18
2) Change filters with OEM only.
3) Clean exterior of radiators/ heat exchanger
RFB Number 220050 29 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
70
4) Check coolant treatment (SCA) and levels, add OEM coolants/SCA additives as needed
5) Check water pumps, fan drive pulley, fan, fan belt, jacket water heater, thermostat & circulating
pumps
6) Lubricate fan pulley
7) Check tension of all belts, clamps
8) Examine all hoses, piping, fittings and tighten as needed
9) Dispose of waste per IEPA and EPA regulations
10) No tap water shall be used. Use only distilled water.
b) Fuel System
1) Maintain water separator, sediment trap
2) Change all filters with OEM only
3) Inspect all components, including fuel tank level, gauge, fuel line and connections, governor and
controls
4) Check fuel pressure
5) Check priming pump
c) Lubricating System
1) Check Oil Levels, add oil as needed.
2) Inspect gaskets and seals
3) Clean crankcase, crankcase breather
4) Check Magneto / Distributor
5) Dispose of waste per IEPA and EPA regulations
6) Grease generator bearings, if applicable
d) General
1) Clean generator/engine/radiator with compressed air/degreaser
2) Perform test under full load
3) Check spark plugs and replace, as applicable and needed
4) Check operating alarms
5) Check block heater, battery warmer and oil pan heater, as applicable.
6) Clean air filter(s)
7) Check air filter service indicators, air inlet system, turbocharger, exhaust manifolds, exhaust
system, valves and rotators (at valve adjustment only)
8) Clean/check motor operated louvers
9) Inspect generator for foreign materials, loose or broken fittings, guards, and components. Correct
or adjust as necessary.
e) Electrical System
1) Check battery, add distilled water as needed
2) Test each battery(ies) separately (isolate) using proper Battery Load Test tool.
3) Check specific gravity
4) Battery charger — check and adjust charging rate
5) Battery warmer — maintain as needed
6) Starting motor
7) Alternator
8) Check battery cap vents
RFB Number 220050 30 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
71
f) Switchgear
1) Operate circuit breaker manually
2) Bus bars, bracing and feeder connections
h) Generator
1) Measure/record generator winding resistance
2) Check bearings and grease as needed
3) Check slip rings, brushes, vibration isolators, wiring connections, and cable connections
4) Check and record amps, volts, oil pressure, water temperature, overspeed, over crank, etc. after
15 minutes of running time.
5) Check and record time for startup for signal delay, engine start, load pick up, automatic load
transfer, load re -transfer
6) Check vibration and vibration isolators
i) Control System
1) General inspection of all engine monitor, safety controls and control panels
2) Check all gauges for proper operation and accuracy, safety controls
3) Check remote annunciator and alarms
4) Voltmeter
5) Ammeter
6) Frequency Meter
7) Circuit Breaker
j) Automatic Transfer Switch Service (Annual)
Annual/Initial Preventive Maintenance of Automatic Transfer Switch shall include (and includes all
items in section 1), and meets NFPA 110 Section 8.3.5, latest edition:
a) Transfer Switch
1) Inspect contacts and insulting materials; lubricate as needed
2) Check time delays, exercise cycles and switching of power source. Set up exerciser
on ATS.
3) Check operating current level versus rating
4) Record all settings.
5) Record and compare voltage drop across main contacts
6) Check and record cable connections and contacts with infrared thermometer.
7) Check and tighten all cables and control wire connections.
8) Replace battery in controller.
b) General
1) Check system, lamps and alarms
2) General inspection of emergency Stand-by system
3) Install strip heater in ATS as needed. Maintain as needed for winter operations..
k) Load Bank Test (Annual Test Only)
1. Any coolant or oil change shall be performed prior to load bank testing.
RFB Number 220050 31 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
72
2. Run each generator for a minimum of 2 hours per site under 90% of Full Load, as applicable
3. Thermo -scan generator (both load and line sides), ATS (both line and load sides), all electrical
terminations and associated equipment during load test and provide detailed report. Minuimim of
4 scan must be recorded during 2 hour test. Scan equipment at 15 minutes, 45 minutes and 1
hour and 15 minutes and finial one at 1 hour and 45 minutes.
4. Complete a transient load test— go from 0% to 50%, 50% to 100%, 100% to 0% and 0% to
100%. Provide detailed report.
Any additional parts, repairs or services that are required, but not included under this agreement,
will be brought to the attention of the customer in written form. Repairs will be made only after
authorization by the Village, at its sole discretion. Any additional repairs, maintenance, parts or
services will be performed at current rates for labor, parts and mileage.
REPORTS AND DOCUMENTATION/DELIVERABLES
The Contractor shall complete and furnish reports for each maintenance or service call with the
invoice. A copy of each report shall be presented with time and materials maintained (if used outside
the parameters of the monthly/annual charge). Reports shall include, but are not limited to:
• Date and time notification was received from the Village
• Date and time of arrival at location
• Type and model of equipment with current hours on unit
• Repair time
• Description of the repair/maintenance
• Date and time equipment becomes operational
• Part (s) order (if applicable)
Each report must be signed by the designated Village Representative for each generator in each
building which certified the generator (s) is functional.
Additionally the Contractor shall provide the Village with copies of Load Bank Test Results and Fluid
Analyses.
Failure to provide reports and documentation identified could result in termination of the Agreement.
Note: The work in Section 3 shall be performed in accordance with the Pay Item for ANNUAL
GENERATOR PREVENTATIVE MAINTENANCE WITH 2 HR LOAD BANK.
QUESTIONS & ANSWERS SPECIFIC TO MOUNT PROSPECT
1. Please see the following questions and answers concerning the Specifications for the Village of
Mount Prospect:
RFB Number 220050 32 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
73
1.1. Question: On the load -test sheet, is it a building -load sheet or load -bank sheet?
Answer: Load Bank
1.2. Question: On the load -test sheet, is it necessary to check the freeze point of the coolant every
20 minutes?
Answer: No need to check freeze protection during load bank. It needs to be checked during the
fluid portion of the PM check
1.3. Question: Concerning the requirement for operational checks with the unit running. It says to log
every 20 minutes. Is that building or load bank?
Answer: Need to log the generator and load bank, if load banking
1.4. Question: Do the oil filters, fuel filters, and coolant filters need to be OEM supplied or can we use
aftermarket filters?
Answer: No substitutions, must be OEM.
RFB Number 220050 33 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS — ATTACHMENT A
74