The URL can be used to link to this page

Home My WebLink About5. MANAGER'S REPORT 10/02/2007 Village of Mount Prospect Community Development Department Mount Prospect MEMORANDUM ~ FROM: MICHAEL E. JANONIS, VILLAGE MANAGER COMMUNITY DEVELOPMENT DIRECTOR TO: DATE: SEPTEMBER 21, 2007 CONTRACT DECISION - CHICAGO COMMUNITY TRUST GRANT SUBJECT: In May, the Village of Mount Prospect was notified that the Chicago Community Trust awarded $50,000 to conduct a feasibility study of a community center in South Mount Prospect. The Village has discussed the concept of a community center since the Vision's Committee was first convened in the early 1990s. The study will determine community needs, review potential locations and services, analyze the center's feasibility and ultimately recommend structure of such a center for long term sustainability. The Village of Mount Prospect released a Request for Proposals in June and received three responses to the request. The Advisory Committee reviewed the proposals and scheduled interviews with two of the consultants. The interview team determined that Millennia Consulting best met the criteria established for selection and therefore recommend that the Village Board enter into a contract with Millennia Consulting for an amount not to exceed $50,000. The Chicago Community Trust will reimburse the Village for all costs associated with this study in an amount not to exceed $50,000. Attached is a contract between the Village of Mount Prospect and Millennia Consulting to complete a feasibility study under the Chicago Community Trust's grant. Please forward this information to the Village Board on October 2,2007. Staff recommends approval and will be present to answer any questions. PROPOSAL TO THE VILLAGE OF MOUNT PROSPECT FOR A NEIGHBORHOOD RESOURCE FEASIBILITY STUDY Submitted July 31, 2007 Key contact: Wendy Siegel, President 312-922-0922 ext. 15 Siegel@Consultmillennia.com MILLENNIA CONSULTINGfI 28 E. Jackson Boulevard Suite 1700 Chicago, Illinois 60604 Pholle: (312) 922-9920 Fax: (312 )922-0955 \\Ww.collsultmillelUlia.com MILLENNIA CONSULTING" 1. Back :rround of Millennia's Ex erience and Credentials Millennia Consulting, L.L.c. is a Chicago-based firm dedicated to serving the nonprofit, government, an~ foundation communities. Formed in 1996, Millennia is an lllinois Limited Liability Company (LLC) comprised of six partners and several senior consultants who provide highly customized research, planning, training, organizational development, and evaluation services. Millennia is a recognized expert in the development of participatory techniques that foster collaborative program delivery. Partners are expert in research and policy analysis, employee involvement, quality management, citizen participation, organizational learning, curriculum design, change management, and strategic-planning. During their careers, Millennia's partners have conducted hundreds of engagements in 30 states and 20 countries. Millennia has consultants who are fluent in Spanish. Two consultants serve as adjunct faculty for DePaul University's School for New Learning and another teaches in the Spertus College non-profit management program. We partner with DePaul to offer a certificate in the art of facilitation, with curriculum designed and delivered by Millennia. Our consultants hold advanced degrees in business, urban planning and policy, international relations, organizational development, and theology. Millennia's partners are members of the American Evaluation Association, the International Personnel Management Association, the American Planning Association, the Organizational Development Network, the Association of Quality and Participation and the Association of Consultants to Nonprofits. Two Millennia partners were among the founders of the International Association of Facilitators and continue leadership roles in that organization. Furthermore, Millennia has a long history of work in immigrant and refugee communities in Illinois. Our work in this arena has included preparing policy papers for the lllinois Immigrant Policy Project, serving as advisor on the development of programs related to cultural competency and language access, and providing consulting services to numerous organizations that serve immigrants throughout lllinois. A few specific examples of our work on immigrant issues are presented in Section 2 on staff qualifications. In addition, Millennia has extensive experience conducting assignments similar in scope to the proposed feasibility study. The skills and experience we bring to the assignment combine research and analysis with specialized expertise in facilitating community consultation and building partnerships. Some related projects completed by our firm include but are not limited to the following: * Feasibility/community asset study for the Grand Victoria Foundation in preparation for the launch of a three-year, multi-million dollar workforce development initiative. * Market research to determine the feasibility of two new degree programs at Loyola University Chicago: a pre-med program and an urban policy program. 28E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMillennia.com 1 MILLENNIA CONSULTING~ * Feasibility study for the establishment of a new investment corporation in Mexico intended to direct public sector funding through a privately incorporated company. * Facilities planning for the Bourbonnais Elementary School District. * School based health clinic program development, facilities planning and start-up. 2. Sumn1ar of Staff Qualifications While Millennia can draw upon the skills of any of its consultants as needed for the assignment, the two consultants designated for this project are Wendy Siegel and Christina Kappaz. Wendy Siegel, a principal in the firm and project manager for this assignment, began working with immigrants and refugees in 1991 as the policy director for Heartland Alliance. In that capacity, she founded the Immigrant and Refugee Health Task Force and a health care interpreting service. Ms. Siegel currently sits on the Governor's New Americans Policy Council and has a wide network of relationships in the field of immigrant policy and practice. Since joining Millennia in 1997, she has completed many consulting projects related to immigrant integration including but not limited to: * Consultation, program planning, data base design, site planning, and development for the Illinois Department of Human Service's (DHS) Immigrant Welcoming Center which opened July 26, 2007. This assignment is very similar to the proposed development of the Neighborhood Resource Center being proposed in this document. * Completion of a comprehensive assessment of language access for the Illinois Department of Human Services followed by the development of a language access plan (2006). This project involved a review of DHS' six divisions and was completed in collaboration with the Sargent Shriver Center on Poverty Law. * Authored Strengthening Illinois' Immigrant Policy: Improving Health and Human Services for Immigrants and Refugees, a document developed from a highly participatory consultation process with many stakeholders (2003). * Conducted a survey of Illinois Division of Mental Health state operated services and community mental health center on linguistic and cultural competence (2002). * Developed a mental health guidebook.for the same group of mental health providers (2002). * Writing a guidance report to the Fund for Immigrants and Refugees on best practices and recommendation for future grantmaking around immigrant and refugee issues and programs (2000). * Regularly provides strategic planning and organizational capacity building services to immigrant and refugee community based organizations including peer mentoring circles for executive directors of these organizations (ongoing). In addition to her work with immigrant communities, Ms. Siegel has completed a wide range of planning, research, evaluation, and organizational development assignments. She regularly works with government agencies and entities, non-profit, and philanthropic institutions. She is 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMilIennia.com 2 . MILLENNIA CONSULTING. familiar with local and national foundations as well as with government funding streams that might be relevant to sustainability of an immigrant service center. She holds a B.A. from the University of Michigan and a Masters in Urban Planning and Policy from the University of Illinois at Chicago. She sits on the board of the Chicago Cultural Alliance, a new association of smaller ethnic museums. Christina Kappaz, another principal in the firm, is bilingual in Spanish and English, and is multicultural, coming from a Latina and Middle Eastern family. Ms. Kappaz regularly provides consultation to organizations throughout Latin America including but not limited to large scale evaluation and feasibility studies for several international development banks on community economic development projects. She also works locally and has worked on some of the above immigrant projects, including co-authoring policy papers on health and human services and education policies for immigrants in Illinois. Ms. Kappaz also has relevant experience in the development and funding of new organizations. She served as the founding Executive Director of the Latin American Venture Capital Association, and played a key role in building that organization's network of partners, advisory board, and membership, as well as securing substantial funding. She was also a member of the board of the Girl's Best Friend Foundation and currently serves on the Board of the Illinois Caucus for Adolescent Health. She holds a B.A. from Dartmouth College and a Masters of Business Administration and a Masters in International Affairs from Columbia University. Full resumes and background material on Millennia Consulting are attached. 3. References Grace Rou Assistant Secretary for Programs Illinois Department of Human Services 401 S. Clinton 7th floor Chicago,IL 60607 (312) 793-2347 Grace.Hou@illinois.gov We have worked with Ms. Hou on numerous projects: * Guiding strategic planning for the Chinese Mutual Aid Association of which Ms Hou was formerly executive director. 9 months; $15,000. * Facilitating a community dialogue and policy development process as consultant to the Illinois Immigrant Policy Project for which she was the co-chair for health and human services. 10 months; $25,000. * Working with her in her current capacity at IDHS in evaluating language access across the agency, assessing the feasibility of changes and developing a strategic plan and; providing 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMiIIennia.com 3 MILLENNIA CONSULTING4lI program design and implementation consultation for the state's Immigrant Welcoming Center. 2 years; 2 contracts; total roughly $65,000. Edwin Silverman Chief, Bureau of Refugee & Immigrant Services Illinois Department of Human Services 401 S. Clinton 2nd floor Chicago,IL 60607 (312) 793-7120 Edwin.5ilverman@illinois.gov We have worked with Mr. Silverman on a wide range of special projects. These include capacity building for emerging immigrant organizations, policy assessment and development projects, research on immigrant access to mental health services and toolkit development. 10 years; multiple contracts; ranging is size from $10,000-$25,000 each. Federico Patino Managing Director Nacional Financiera, SNC A v Insurgentes sur NO 1971 Col. Guadalupe Inn, Alvaro Obreg6n Mexico, DF 01020 Mexico 011-5255-5325-6070 fpatino@nafin.gob.mx Millennia has conducted two projects for Mr. Patino at the Mexican national development bank, Nacional Financiera. The first was a comprehensive review of the current status of the venture capital industry in Mexico with recommendations for building the industry. The project involved a consultation process with private and public sector officials, and the final result was a concrete action plan that had been debated and gained widespread support. The project budget was $221,000 and it was conducted over 18 months in 2003 and 2004. The second was a feasibility study for a newly formed investment corporation. The total project budget was $277,300 of which Millennia's portion was $84,000. It was conducted in 2006 over a period of nine months. The feasibility study included the development of a detailed business plan, operational procedures, estimated budgets and financial projections. Millennia was the project coordinator and involved in all aspects of project analysis, in collaboration with partners who conducted a comprehensive survey of international best practices and prepared a financial model. 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMiIlennia.com 4 MILLENNIA CONSULTING. Mireya Vera Director of Community Services Westlake Hospital Melrose Park (708) 938-7212 mvera@reshealthcare.org Ms. Vera was an early member of the Immigrant and Refugee Health Task Force, convened by Ms. Siegel in the early 1990's. They have worked closely on numerous projects over a fifteen year period. Ms. Vera is a well-respected Latina leader and sits on a number of Latino community boards. She has also worked as a co-consultant with Ms. Siegel on language access projects. While not a client of Millennia's, she can speak to our long-standing relationships and respect in immigrant communities. 4. Description of Millennia's Approach and Proposed Process Our Understanding of the Assignment The Village of Mount Prospect (Village) would like to evaluate the feasibility of a Neighborhood Resource Center (NRC) in a densely populated immigrant neighborhood. The goals of the NRC are to remove cultural and language barriers, increase coordination and delivery of services, and to integrate the immigrant community into Mount Prospect. Millennia's Approach Millennia's approach to all assignments is highly interactive and collaborative with our client and their constituents. While we will design a process for gathering and analyzing information that culminates in a feasibility study that includes a suggested program design, plan, and budget, we will seek advice and consultation from the Village Advisory Council at regular intervals during the development process and will be guided by mutual decisions made at these meetings. Programmatically, we assume that the NRC will, in broad strokes, be aimed at achieving the immigrant integration goals established by the Chicago Community Trust's Immigrant Integration Initiative. This includes supporting local public service systems to develop exemplary practices that meet the needs of diverse constituents such as addressing language and cultural barriers that immigrants experience when trying to access health, human services, public safety, job training, education, local park and library systems, etc. We expect that the NRC will seek to welcome Mount Prospect's immigrant community, offer access, information, and referrals on a range of services and resources that will assist immigrants to learn English, gain economic self-sufficiency, and actively participate in the civic life of the Village. Our job 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMilIennia.com 5 MILLENNIA CONSULTING... will be to work with you to identify specific outcomes and build a program that will result in these outcomes. We believe Millennia is uniquely qualified for this assignment because we bring an understanding of immigrant communities as well as deep knowledge about immigration policy and immigrant eligibility for public benefits. This understanding is critical to service planning as an immigrant's immigration status determines his/her eligibility for critical public benefits such as Medicaid, food stamps, and emergency medical services. Process and Work Plan The Work Plan on pages 9-10 details our expected activities, timeline and aggregate time we would expect to spend on each step of the feasibility process. We have re-ordered activities a bit from what is detailed in the RFP because we believe that NRC program design must be based on input from community stakeholders. This is critical to building the community support and buy-in that is necessary to create a successful center. We propose a work plan that can be categorized in three phases: Needs Assessment, Program Design, and Short and Long Term Operational Plans. Needs Assessment Millennia will conduct broad consultation with stakeholders and work with community partners to identify desired services, location preferences, and potential partners. We propose three focus groups with different stakeholder groupings, and individual interviews with about ten selected individuals from the community. In addition, we could facilitate one public meeting (if the Advisory Committee feels this would be useful and productive) that would ensure the community at large has the opportunity to be engaged in the process and provide input in a structured forum. We will work with the Village Advisory Council to identify the groupings for the focus groups, aiming for representation of diverse perspectives and full representation of each of the immigrant communities in Mount Prospect. Recruitment of the focus group participants, as well as logistics for the meetings, would be handled by the Village. In order to quantify an estimated demand for services of the NRC, Millennia will develop a brief written survey that would be distributed by local organizations currently serving immigrant communities in Mount Prospect. To maximize the response rate, we will work with the collaborating organizations to identify people within their network (either volunteers, staff, or community members) who are trusted by those they serve, to conduct the surveys verbally with community members - through short confidential one-on-one interviews with people served at an organization on a given day as well as direct outreach to people within the communities. 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMillennia.com 6 MILLENNIA CONSULTING. Information obtained from the local community will be complemented by a review of experiences and best practices with similar centers across the country. Program Design Based on information gathered from the immigrant community, service providers, businesses, and policy makers, we will seek to identify a site location that is accessible to the target populations and to develop a program design that will result in desired outcomes for those served. The first step in the program design phase will be facilitating a half day retreat of the Advisory Council. Millennia will present the results of the needs assessment and best practices research. This will provide the framework for a facilitated session of the Advisors in which the feasibility of various NRC alternatives is explored. Together, we will discuss the implications of the findings and brainstorming a preliminary vision and desired core outcomes for the NRC. Using this guidance, we will then propose an initial program design that takes into account the vision as well as the expected demand for services and usage levels of the NRC derived from the needs assessment. Based on the program design, corresponding staffing levels, administrative structure, and anticipated service volume, Millennia will define a set of space requirements and then seek potential spaces that meet those requirements. Several sites will be recommended based on the defined criteria. The program design phase will also involve identifying appropriate community partners and securing partnership commitments on the type and extent of services from community partners. Short and Long Term Operational Plans Once the program vision and design is complete and approved by the Advisory Council, and space options have been identified, we will develop an associated budget and space plan that will optimize the program design. We anticipate that the space search will provide us with sufficient information to estimate budget expenses related to space without the Village making a definitive selection of space. If different options for space entail substantially different costs, Millennia will prepare two or more cost scenarios within the proposed budget worksheet. The budget will include start-up and operating costs including salaries, staffing levels, service delivery and other operating expenses for the NRC. Along with the budget, Millennia will prepare an implementation plan that includes a short- term action plan designed to get the NRC up and running and a longer-term strategic operational and sustainability plan. The sustainability plan will include goals for annual capital needs and will identify possible sources of funding. 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMiIlennia.com 7 MILLENNIA CONSULTING. Our final report will present the deliverables described above, together with our recommendations regarding the feasibility of the NRC as a viable response to Village needs. 5. Consultant Billin Rates Millennia's rate for this assignment is $145 per hour for each senior consultant and $50 for research assistant level staffing. Our total fee for this project will be $47,240, based on an estimate of 361 hours of consulting time at a total of $44,175 plus $3,065 for project related expenses such as mileage, meeting refreshments, copying and printing, etc. A detailed budget can be found on page 11 and the Cost Summary sheet is attached. Payment Schedule: Upon contract origination: Upon completion of Needs Assessment: Upon completion of Strategic Vision/ design: Upon completion of Operating plan/budget: $ 11,810 $ 11,810 $ 11,810 $ 11,810 Total $47,240 6. Other Provisions It is understood that the Village of Mount Prospect will act in good faith to facilitate the feasibility study process and make the timeline feasible, e.g. ensuring the timely cooperation of principals, make documents available, schedule meeting promptly, identify key informants and supply contact information, etc. It is understood that Millennia will supply 10 bound copies of the final feasibility study as well as an electronic version. Additional copies will be the responsibility of the Village. We are eager to assist you in this important project and welcome the opportunity to discuss and if necessary, revise our proposal to meet your needs. We can be reached at 312-922- 9920 or bye-mail atSiegel@ConsultMillennia.com. Thank you. Accepted for Millennia Consulting, L.L.c. Name Signature and Title Date Accepted for the Village of Mount Prospect Name Signature and Title Date 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMillelmia.com 8 g ~o 1-4Z z- z~ ~:::; ~r.IJ ~z 1-40 ~o '" !:l o ..c: o ~ ~ ~ ~-5 ~ .,....""0 p.. ~ I:: I:: p.. lU .,8 :r ~ Ui:::.c lU.lSiEJ2 ~ ",,.Q ... t:U.lSlU ~P::S] i::Zou ..8...tj~ (/)..elU,.Q .... o 6..-- I;;; I:: ... lU .E Q..~ ~] lU U p..... (/) lU ..... o .~ "0 U ~~ p:: -5 ~ Z 1::=... ... ~80..e.... .... I:: .~ ~ ~ .@ .,8 ';.0 S ll.. lU lU ~ p.. ~ S ~ .~ ~ ~ t) "0 Q.. ~ o ':l I:: I:: <11 ll.. .!:l lU.!:l "0 "0 ~ I:: o :!1l :> u 'So . ~ So lU .... .!:i ~ (/)"0 "Oui U til bO <11.... I::~ p:: bO I:: :><11 lU <11'" Z t: .S i:E :.c '" "0 til~ tili ~ ..e "0 <11 1::0 "0 I !~ ~ ~ ~ :; ~ .1:: .~ ~.~ ~ -ti :.E <11 .~ ..9 S 'E ~ !J :>, $ ~ ~ s ~ ~ ..9 oJ ~ ~ .~ j ~ lX .c. 1il ~ 0 .... S S 'E al ~ "g '" 'E "8..., <11 "O_~~]s ~... S <11 bO ._~ lU 0 lU<1I p:: ~I::<1I",.Q "'..... 0 '" !:l "0""1'< 0::::: tilS '", S N .~ ::l g.... ,.Q U ;;; 'W ~ ~ ~ ~ -; lU al .E $i <11 S,e, p.. II li s.. $ .....u ~ U ~ .~ <11:> "'0 I:: :> 0 :!1l "0 lU '" ""Z ~ ~ 0 ~ '" - ;:< cd.....<1I:>:> ..c 0 11 ~ 0:::-' lil ~ "0 .... ..... = "0 ;:= .~ p.. il u <t: .:=..c: aj S .S ~ ~ ~ ~ 8 :.E ~ ~ ..9 o~ .~ '"8 ~ ~ l!! ~ ~.~ .c. ~ ~ .~ 0~..g.lS ~ ~ lU '" C1l ::E.. lU :E ~ ~ ~ -g p..'S ~ ~ g. S ZlU ~ ~'E :E S ~ I lX .~ .$ o ';:l ~;:: ~ 8 ::l"O p.. ~ I:: = I'< ~ 0, d U -:;;... .... = 0 lU .... p.. S ..c: ~ p.. .= . lU [ll lX .... ~ So bO p:: u .~ IS..S [ll.g ~ ~ S ~ ~ lU .S ~ ~ lX ~ gJ 5'U; .u; Z '::E tl ::l..... C1l os: ~ '" 0.lS lU '"8 ~ "g '", .::: .... .!:i "0 C1l ~ "0 ~ I:: I:: ~ 0 .S .... .... lU U '" u lU u S -E ~ ~ I:: "0 ~ C1l ~ 0 til gJ] S Ui' Cl ~ ;E <11 ~ 0-8 I:: ~ "0 . :>, lU S S as.... 13 gJ ~,.Q' S til ~.lS ~ :0 {jC1l ~ ~ al S ~.;g 8~. ~'O ~ ~ ~ u .... "0 ... ;...... "0 - .... ... lU p.. :;::I Z lU -;::: ~ ... eo bO o.p .... lU,.Q ..e ~ I:: ~ l!l'S: ~ '0 bO :;::I lU .... I:: "0 .. l-< ..... ~ :~ 0 8:; =.. P.- '" ~,.Qcd~C1l01il~ 2 =p..~il::a~l::lU:>~ p..N~~~ .... til.l!l....:sl ~.... "0 bO lU ..... ,.Q -..... lU p.. ~..g C1l ~ I:: I:: ~ ~ .S .u; ..... ~ <:: I:: ~ 0 <11 ~ I:: '1:i..c ..c.~" ~ ~ ::l ,u ii:i .!!! 0 O!:l ~ ~~-= ~-tl"<1I"..c:u"cdC1l':P oil ~<11 "Ol::lU.~::l"O "O"""~'" "t .~ I:: ~:E '"8 ~ or; '"8 I:: .!:l I:: U I:: ~ 'S: .~ ;;; C1l sa S:;::I S C1l ~ C1l ~ ~ ~ til C1l001::"'uO.lS~uo~~~P::Z~~2all1~~~~0"'~.!!!~.!:i.....l::t :::8 ~u 8 ~ '" '" ll.. "0 ~ ~ p.._ "0 <t: i:O :> .;:: ~ ..... i:O p..i:O '" 0 ~ '" I ~ t ,.Q,.Q S S ~ C1l p..U Jjo ..c: u ... lU :::8 ~ lU ::l I:: lU -. ..c: u I:: ::l .!!! o .... ::::: .lS '" ~ lU F.l ::> "0 I:: lU C1l ~ 's S o u ~ o .~ ~ lU -5 .~ ,...< ('oj c<i -o'll'i ..0 to-.: 00 "',...< .... I:: QJ e III III "g ~ QJ III z< .( ~ ..... III QJ Cl e lU 6b o ... ll.. ~ ('oj c<i -0' 0\ ,.., ,.., ;;:; U d c ~ Q; ~ ::l lfJ S Q >- ... ;:: ;:: "1< ~ o '-C p.. ;E '" ... C1l .s ... lU p..' "O.l!l I:: I:: lU <11 '" S ~ ~ {j lU a~ <11 ::l -:;; ~ .;:: tI') p.."O o I:: ... lU p...l!l ~I:: <11 €S I:: al C1l ... :sl lU <"'. co (CI .~ o ~ t:::: ,...; Q; "'"" .;:; r.n "V > en ~ ~ ~ '-.J m ~ co N ll'i ..0 QO M .... Q) co '1:l = .0 co 'E <ll .... Q) 0' ,.c:: U .... <ll ~ I .0 Q) .... .. co.l!l ~ ~ .IS U '" co Q)E '1:l <ll .E !il .s g. s s ~ <ll ,.c:: bb U 0 :.at.. ~.l!l . .i!l~.l:l Q) Q) Q) ~~ ~ =.00 .0 ';;;- '1:l '1:lQ):;:l Q) 'C = :;:l<ll,o .IS <a rli Q) '" Q) '1:l '1:l :-E g.~~ 'Q)..!!l..... ~ ~ i Cl~~ <0 ~Z Z....... Z~ ~ .~ ~OO ~IZ ~O ::210 ,.....i bl) = ",lj ~ c..QJ o c.. -0 QJ~ ~ QJ .... bl) tIl ....."l:l.... . ::l ~ Ul:Qu o ~ ...... o U ~ rli ~ 8 .~~ ~:g '-S ......, j.> en lo-l .p .El ~ m ~ <Ii ~ "'...... S 0 ~ S ....0.. '1:l....= <llcorli~=u<Ii Q) ~ Q) <ll 0 0 ~ >.~ s...... '" '1:l 0 ~ is 8 .~ ~ .~ :~ ~Q)""o..<ll"'U ~g.geg~~ ~ ~ J: U .... <ll ~ ltl t'l co .S o co <5 B co ~ i .~ ~ ;g .~ s:; S-d ......... ;:. 0 <ll "' z -5 '1:l U P...e .l!l c <(rli'1:lQ) ~ tl.;;;l .;; ~ ~ ~ ~ ~ ~ .:; bbo ~ ~ co ..!!l al ;> 0 ~ 0.. ~ <Ii til t....... :;:l .g co co'1:l :; ~ .~ ~ <ll .~.~ ~ 0 Q) :> ~ '1:l :tl:tl....,.c::....... ~ ~ ~...... c<') ~ 1!:l'1:l = Q)Q)ob.o....o~ g g. g. ~ E B :!1l ~ I!:l .~_ '1:l l::: al ~ a:: <ll .Q "" ~ ~ g c ~ ~ ~ ......,U......,....-IUl~b.O\J~ 0.. ~ ~ <d...... C1\ ...... ~ 0 o .....'!;: <ll --- '" <ll,.c:: Q)~"'0"..c"'~.i!lp... u~....<ll~CO ~ :; Jl m u .2l E.!:l Q) c:t ~....~~8.al.sE~ ~~~!:l~S....gl~ ,.c:: ~ 0...... i;;;l >. 0 ;e'~n l::: oQ) ";:l:;:l<ll:;: <ll ...... '1:l. '::l U <ll ~~~.E~8S~~ Q)oQ)UQ) o<ll.... p::; co Cl .s :g ~ u S ~ ,.....i C'i = <ll E: e1,~ QJ bl):::: "i'=,.Q ~ ',lj ~ o <ll .;;1 ,...;j....:g QJ tIl '"' c.. ::l .....Ot/) ,.....i = o ',lj .:g ~ - <ll ::l= tIl tIl '.. ... 6:> ~ U -='S .'~ "l:l ~ ~ <ll o ,...; .... \D t'l '"' ~ ~ rv '? C (J) ~ ..... :; If] ~ q ;: ;; ;;: ~ o '-C o '-C -l ". be ro u ';: o o o t--. ...... .Ed .;:; Cf) '"0 > ~ 5 !J'; -"" ,..) ra ~ L.J co N tIl ~ o :I: - .:g o E-< MILLENNIA CONSULTING. DETAILED BUDGET ESTIMATES Siegel Kappaz Assistant Total Cost $145 $145 $50 A. Needs Assessment Launch meeting 4 4 3 1,310 3 focus groups 15 15 4,350 10 interviews 8 8 2,320 1 public meeting 6 6 1,740 Survey design 2 2 580 Review best practices 8 7 2,175 Synthesize, draft power point 8 8 2,320 Misc. email, phone calls 2 2 2 680 Sub total 53 52 5 15,475 B. Program Design Retreat and planning meetings 20 20 5,800 Staffing plan 8 4 1,740 Space planning 4 8 980 Space finding 8 24 2,360 Space research (build out, systems) 24 1,200 Final space plan document 4 8 980 obtaining partnership agreements 16 2,320 Sub total 44 40 64 15,380 C. Create Operational Budget 8 16 4 3,680 Sub total 8 16 4 3,680 D. Long-term operational plan Plan development 16 2,320 Resource identification 16 8 2,720 Sub total 32 0 8 5,040 E. Project Planning and meeting time Monthly for 10 months 10 5 2,175 Phone and emails 10 5 5 2,425 Sub total 20 10 5 4,600 Total Consulting Time and Fee 157 118 86 44,175 Project Expenses Mileage $267 $155.75 $66.75 $490 Travel time at $50 per hour $900 $525.00 $300.00 $1 ,725 Refreshments $150 $150 Facilitation supplies $100 $100 Surveying team (5 people,1 Ohrs.$1 O/hr) $500 $500 Copying/printing $100 $100 Total Expenses $3,065 Total Project Cost $47,240 28 E. Jackson Blvd. Suite 1700 Chicago, IL 60604 www.ConsultMillennia.com11 RIDER TO PROPOSAL FOR A NEIGHBORHOOD RESOURCE FEASIBILITY STUDY This Rider modifies the terms of the July 31, 2007, Proposal to the Village of Mount Prospect for a Neighborhood Resource Feasibility Study (the "Agreement") between the Village of Mount Prospect, an Illinois municipal corporation (the "Village") and Millennia Consulting, LLC, an Illinois limited liability company, located at 28 E. Jackson Boulevard, Suite 1700, Chicago, Illinois 60604, (the "Consultant") to evaluate the feasibility of a Neighborhood Resource Center in a densely populated immigrant neighborhood within the Village of Mount Prospect. In the event of conflict between the Agreement and this Rider, this Rider shall control. This Rider shall become a part of and have the same force and effect as the unmodified provisions of the Agreement and, where modifications, deletions or additions to the Agreement are contained herein, they shall control. 1. CONSULTANT BILLING RATES: Section 5, Consultant Billing Rates, shall be amended by inserting the following provision: "The total fee for the entire project, including expenses, shall not exceed $47,240.00. Payment is due Consultant within thirty (30) calendar days of receipt of invoice by the Village in accordance with the Payment Schedule." 2. OTHER PROVISIONS: Section 6, Other Provisions, shall be amended by inserting the following provisions: A. INDEPENDENT CONTRACTOR: The Consultant is retained by the Village only for the purposes and to the extent set forth in this Agreement, and its relation to the Village shall, during the term of this Agreement and the period of its services hereunder, be that of an independent contractor. The Consultant shall be free to use such time, energy and skill as it is obligated to devote hereunder to the Village, in such manner as it sees fit. The Consultant shall not be considered as having an employee status, nor shall the Village withhold any sums for the payment of income taxes, or FICA taxes, nor shall the Consultant be entitled to participate in any plans, arrangements, or distributions by the Village pertaining to or in connection with any pension or retirement plans, or any other benefits for the regular employees of the Village. B. COMPLIANCE WITH LAWS: In the performance of its obligations pursuant to this Agreement, Consultant shall, to the extent applicable, comply with all federal, state, county and municipal laws and ordinances, including the following: 1. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace Act (30 ILCS 580/1, et seq.); 2. Comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); 3. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et ~), and the Rules and Regulations of the Illinois Department iManage:200340_3 of Human Rights, including establishment and maintenance of a sexual harassment policy as required by Section 2-105 of that Article and Act; 4. Comply with the Americans with Disabilities Act; 5. Comply with the Illinois Prevailing Wage Act (820 ILCS 13011 et seq.); and 6. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Department of Human Rights as a material term of all public contracts, see Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code, Equal Employment Opportunity Clause. c. WARRANTY: Consultant warrants that it will perform all work in a professional, workmanlike manner. D. CONFIDENTIALITY: Consultant will have access to certain documents in possession of the Village. The information contained within those documents, unless available to the public on the Village's website, is confidential and Consultant agrees not to disclose such information to any person or entity without the express written consent of the Village. The restrictions herein shall not extend to discussions or disclosures to Consultant's employees or contractors, as may be required to perform the services covered by this Agreement, in which case Consultant shall insure that any such employees or contractors are aware of the confidentiality requirements under the Agreement and are properly trained to protect such confidentiality. Breach of this section shall be treated as a material breach of this Agreement. Upon the termination of this Agreement, such confidential information shall be returned to the Village, unless otherwise agreed by the Village. E. RISK OF LOSS: Consultant assumes full responsibilities and agrees to hold harmless, defend and indemnify the Village, its officers, employees, and agents, from and against any and all loss, cost, liability and expense (including reasonable attorneys fees and court costs) paid or incurred by the Village arising from any claim or cause of action resulting from any act or omission of Consultant, its employees, agent, and sub- contractors, their agents, and employees, and all other persons performing any of the work under the Agreement. F. INSURANCE: The Consultant shall not commence work under this Agreement until it has obtained all insurance required hereunder. Certificates of such insurance shall be filed with the Village prior to commencing work. Additionally, Consultant will provide the Village with a letter from the insurance carrier that the Village will be notified within thirty (30) days of the pending cancellation of any policy relating to this Agreement. Each insurance company shall be subject to approval by the Village, and the respective policies shall name the Village as an additional named insured. Approval of the insurance by the Village shall not relieve or decrease the liability of the Consultant hereunder. Such insurance is primary and in no event will be considered contributory to iManage:200340_3 any insurance purchased by the Village. Such insurance will not be canceled, reduced, or materially changed without providing the Village thirty (30) days advance written notice, via certified maiL Contractor will provide certificates of insurance evidencing the following types and limits of insurance. 1. Comprehensive General Liability: $1,000,000 limit for bodily injury, personal injury, or death to each person; $1,000,000 limit for property damage per occurrence; and $1,000,000 for all other types ofliability. The aggregate shall be a minimum of $2,000,000. A copy of the policy may be required. 2. Insurance Rating: All insurance policies required by this contract shall be underwritten by insurance companies with a minimum A.M. Best rating of A: VII. The Consultant warrants that its members have elected not to provide and pay compensation for accidental injuries sustained by themselves arising out of and in the course of the employment, such that workers compensation and employer liability insurance are not required under this Agreement. However, the Consultant is required to provide workers compensation and employer liability insurance for any other workers or employees in the following amounts: 1. Workers' Compensation: is to be provided as required by Illinois' State statue, by an insurance company licensed to write worker's compensation coverage in the State of Illinois. 2. Employer Liability: limits of not less than $1,000,000. The Consultant warrants that it does not own or lease any vehicles, and agrees that, in the event that it purchase or leases any vehicle, it will, within thirty (30) days of said purchase or lease, provide the Village with evidence of insurance coverage in the following amount: 1. Automobile Liability: $1,000,000 limit per accident for each person and $1,000,000 for each occurrence. Said insurance is to be extended to cover owned, non-owned and hired vehicles. The Consultant shall maintain all insurance required under this Section during the entire term of this Agreement and any extensions. G. TERMINATION: The Village shall conduct performance reviews of Consultant's performance of the Consulting Services under the Agreement, and may, at its' sole option and at any time, terminate the Agreement immediately upon approval of the Village's Board of Trustees. iManage:200340_3 H. TERM: The term of this Agreement shall begin on September 1, 2007, and end on August 31, 2008. I. NOTICE: Any notices required to be given under this Agreement shall be by personal service or certified mail, receipt requested, effective on the date of personal service or the date of receipt, respectively, at the respective addresses shown below or to such other party or address as either party may from time to time furnish to the other in writing: If to Consultant, to: Ms. Wendy Siegel, Millennia Consulting, LLC, 28 E. Jackson Boulevard, Suite 1700 Chicago, Illinois 60604 If to Village, to: Village Manager, Village of Mount Prospect, 50 S. Emerson Street, Mount Prospect, Illinois 60056 1. AMENDMENT OR MODIFICATION: Any amendment or modification of this Agreement must be in writing and executed by both parties to this Agreement. K. ENFORCEABILITY: The Parties shall have all remedies, at law or in equity, in order to enforce the terms of this Agreement. If any provision of this Agreement, or any paragraph, sentence, clause, phrase or word or the application thereof is held invalid, the remainder of this Agreement shall be construed as if such invalid part were never included and this Agreement shall be and remain valid and enforceable to the fullest extent permitted by law provided that the Agreement, in its entirety as so reconstituted, does not represent a material change to the rights or obligations of the parties. L. JURISDICTION AND VENUE: This Agreement provides for services to be performed within the State of Illinois. Accordingly, this Agreement, and all questions of interpretation, construction and enforcement hereof, and all controversies hereunder, shall be governed by the applicable statutory and common law of the State of Illinois. The parties agree that for the purpose of any litigation relative to this Agreement and its enforcement, venue shall be in the Circuit Court of Cook County, Illinois and the parties consent to the in personam jurisdiction of said Court for any such action or proceeding. M. WAIVER: The waiver of one Party of any breach of this Agreement or the failure of one Party to enforce any provisions hereof, shall be limited to the particular instance and shall not operate to bar or be deemed a waiver of enforcing other or future breaches. N. CAPTIONS: The captions at the beginning of the several paragraphs, respectively, are for convenience in locating the context, but are not part of the context. iManage:200340_3 O. EFFECTIVE DATE: After this Rider has been signed by the Consultant, this Rider shall be deemed dated and become effective on the date that the Village Manager signs this Rider. IN WITNESS WHEREOF, the Village Manager, pursuant to authority given by the Board of Trustees of the Village Of Mount Prospect, and the Consultant have signed this Rider. CONSULTANT VILLAGE OF MOUNT PROSPECT Wendy Siegel Consultant Michael Janonis Village Manager Date Date iManage:200340_3 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM DATE: SEPTEMBER 26, 2007 TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY/GROUNDS SUPERINTENDENT SUBJECT: ADDITIONAL FUNDING FOR TREE-RELATED STORM RECOVER EFFORTS (Tree Removal $35,000.00, Stump Removal $62,000.00, Woun Repair $49,000.00) BACKGROUND As you know, the severe windstorm of August 23, 2007 resulted in extensive damage to the Village's parkway tree population. Approximately 10% of our public trees incurred some damage, with a total of 281 trees needing complete removal thus far. A great deal of work has been accomplished in the weeks since the storm. The street by street brush pickup of public and private storm debris was completed within two weeks of the storm. Many trees were entirely removed and all public trees known to be damaged were made reasonably safe in that time as well. Much work remains, however. Our own crews continue to remove newly reported broken limbs every day. Also we are trying to get back on track with our regular duties including, among other things, tree trimming requests and fall tree planting. Additionally, for the next two months, one- third of the maintenance workers normally assigned to the Forestry Division will be reassigned to the Street Division to work on the annual leaf program. ADDITIONAL WORK NEEDED The following is a breakdown of remaining storm recovery work and requests for additional contractual funding: Tree Removal A total of 131 trees have already been removed by Village crews plus the contractors who assisted us in the two weeks following the storm. One hundred fifty trees still need removal. We propose to contract out 112 of the remaining removals and remove the other 38 with Village crews. Our current tree removal contractor, Powell Tree Care, Inc., has agreed to accept the additional contractual removals at their current prices. The cost of Powell's work would amount to $66,000.00. We still have approximately $31,000.00 unspent on Powell's existing purchase order, so a total of $35,000.00 in new funds would be needed. C:\Documents and Settings\djarosz\Local Settings\Temporary Internet Files\OLKB 1 \Memo-Additional Funding.doc J TO: VILLAGE MANAGER SUBJECT: ADDITIONAL FUNDING FOR TREE-RELATED STORM RECOVERY EFFORTS SEPTEMBER 26, 2007 PAGE 2 Stump Removal After the tree removals are completed, the stumps will need to be ground out and the parkways restored. If funds are made available, our current stump removal contractor, Steve Piper & Sons, Inc., is willing to remove as many stumps as possible, at his current bid price, before the ground freezes this fall. The cost to remove all the storm related stumps would be $71,735.90. There is still approximately $10,000.00 available on Piper's current purchase order, so approximately $62,000.00 in new funds would be needed to complete the storm stumps this fall. Because the stump contractor must necessarily wait for the tree removal contractor, and because the end date for topsoil availability is variable due to weather, there is a chance some of the storm stumps would not be completed this fall. Since Piper is not willing to commit to this project for spring of 2008, in that event I would seek to carryover the unspent funds and add them to our regular 2008 Stump removal contract, which will go out for bid in December or January. Wound and Stub Repair Approximately 1000 trees are still in need of wound repair and/or stub removal. Roughly 200 of these are in neighborhoods still due for contractual pruning this year, so the necessary repairs will be completed as part of that contract. We recently prepared a "Request for Proposals" for contractual repair of the remaining 800 trees. Because the degree of damage and time needed for repair varies greatly from tree to tree, it was not realistic to seek a unit cost per tree for this work. Instead, our "Request for Quotes" sought an hourly rate for a two person crew with an aerial truck and chipper truck. We sent out seven RFQ's and received three quotes. Results were: Contractor Kramer Tree Specialists Powell Tree Care, Inc. Steve Piper & Sons, Inc. Hourly Rate (includes labor and equipment) $155.00 $175.00 $220.00 We propose to award this contract to Kramer Tree Specialists, the lowest qualified contractor. Kramer has held a number of contracts with us in the past, played a large part in our storm recovery efforts thus far, and has proven to work safely and efficiently. We estimate that repairs will take approximately 320 hours; thus the total cost to complete this work contractually would amount to $46,000.00. The crew would be required to punch in and out on our time clock, would be closely monitored, and would only be paid for actual hours worked. We are seeking new funding for this project. The work will be completed by December 2007 if possible, though we allowed for the possibility of a January completion date in order to encourage lower price quotes. H:\Forestry\WORD\2007\STORM AUG 23\Memo-Additional Funding.doc 1'0: VILLAGE MANAGER SUBJECT: ADDITIONAL FUNDING FOR TREE-RELATED STORM RECOVERY EFFORTS SEPTEMBER 26, 2007 PAGE 3 RECOMMENDA TIONS At the October 2, 2007 Village Board meeting I am seeking Board approval of the following recommendations: 1) I recommend authorization of an increase in Powell Tree Care's current tree removal contract in an amount not to exceed $35,000.00. 2) I recommend authorization of an increase in Steve Piper and Son's current stump removal contract in an amount not to exceed $62,000.00. 3) I recommend award of a new tree wound and stub repair contract to Kramer Tree Specialists in amount not to exceed $49,600.00. New funds would need to be appropriated for each recommendation. NOTE ABOUT TREE PLANTING If all 281 removed trees are replaced in 2008 with 2 Y2" diameter trees, the total planted cost would be approximately $91,704.35. The resident's share on our cost-share program would be $100.00 per tree; thus the cost to the Village would be approximately $63,604.35. I am requesting that the Village Board consider increasing the funds allocated towards the Cost/Share tree planting program when the Public Works 2008 Budget Request is reviewed on November 13,2007. I /' iJ .1 .~~~ - Sandy Clark ~4~ Glen R. Andler H:\Forestry\WORD\2007\STORM AUG 23\Memo-Additional Funding.doc INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois IT DIRECTOR ~~. M1'''> 101 &.101 TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL FROM: DATE: SEPTEMBER 24, 2007 SUBJECT: REQUEST FOR APPROVAL TO PURCHASE DATA STORAGE ARRAY Last year the Village purchased an Equallogic storage array to provide disk-to-disk backup capabilities for multiple servers at Village Hall. This has improved data backup and restoration procedures tremendously by reducing the time required to manage backups, by shortening backup/restore windows, and by reducing the number of backup tape devices in the environment. Staff has found the Equallogic storage array to be reliable and easy to manage. Phase 2 of this project, which is included in the 2007 Capital Improvement Plan (CIP), will provide a duplicate disk-to-disk backup system at Public Works that will replicate with the Village Hall system. Staff is requesting approval to purchase an Equallogic PS70E storage array for Phase 2 of the project. Discussion Currently someone from IT drives to Public Works daily to change tapes on the Public Works file server. Weekly backup tapes are exchanged between the Village Hall and Public Works locations for offsite storage. The second Equallogic storage array, provided in Phase 2, will be installed at Public Works. This will allow the Public Works file server to be backed up to disk instead of tape, permitting IT staff to manage the backups remotely. The new storage arrays will then replicate data with the Phase 1 storage array, providing a second level of protection for data in each location. Tapes can still be created as needed. There are future plans to use a data service to store offsite tapes at a more distant remote site for a higher level of data protection in case of a natural disaster. There are future plans to build on the use of Equallogic storage arrays for disaster recovery purposes. Mission-critical servers which have data drive space allocated on the storage array can replicate the data between the Equallogic units, which will add redundancy and minimize disaster recovery time. The implementation of this technology also opens future opportunities for server virtualization and data mobility between sites for increased disaster management functionality. Request for Approval for to Purchase Data Storage Array September 24, 2007 Page 2 Hardware Quotes Three different vendors have provided quotes for the hardware needed for the project as shown in Table 1 below. Acclaim Corporation is the preferred vendor because they offer the lowest price and because we have been happy with their services in the past. Table 1: Com parison of Hardware Quotes Comparison of Hardware Quotes Acclaim CDW EqualloQic Equallogic PS70E Storage Array - 3.5 TB raw capacity with (14) 250 GB drives, single controller expandable to dual $22,631 $24,689 $25,500 controller, 72 hour battery backup Annual Maintenance $2,600 $2,545 $2,600 Shipping $158 $26 Not included Total $25,389 $27,260 $28,100 Recommendation I request approval to purchase an Equallogic PS70E storage array from Acclaim Corporation at a price not to exceed $25,389. Funds are available for this purchase. Please feel free to contact me with any questions or concerns. ~~ IT Director I:\VB Request Memos\2007 Storage DOC Mount Prospect INTEROFFICE MEMORANDUM Village of Mount Prospect Mount Prospect, Illinois TO: FINANCE DIRECTOR DAVID ERB FROM: DEPUTY FINANCE DIRECTOR DATE: SEPTEMBER 14,2007 SUBJECT: SECTION 125 FLEX COMP The Finance Department has been undergoing a review of its processes in order to determine how we can improve our services to residents, businesses and employees. As we reviewed our handling of the Section 125 flex comp medical and dependent care reimbursements to employees, it was determined that it would be beneficial to outsource that process to a company that specializes in that area. The Section 125 flex comp program allows employees to reduce their wages on a pre-tax basis up to limits set forth by Internal Revenue Service (IRS) regulations. Those monies are reimbursed to the employee to pay for medical/dental/vision expenses not covered under the employee's medical insurance plan. The program also allows for reimbursement for dependent care expenses. The IRS has set forth guidelines as to type of expenses that are eligible for reimbursement under the program. Currently our payroll coordinator spends between 11 and 15 hours per month processing flex comp claims for our employees. This does not take into consideration the time spent following up on requests for further information or documentation. In addition, our accounts payable clerk and our accounting supervisor together spend an average of 3 to 5 hours a month processing the checks and reconciling the accounts. A survey was sent out through the Northwest Municipal Conference asking for names of companies used by other municipalities for flex comp administration. Of those responses, a request for proposal was sent to five vendors. Three vendors responded. Those were ProcessWorks, Allied Benefit Systems, and American Administrative Group. Finance staff met with representatives of all three companies to learn more about the companies and the services they provide. We wanted to be able to offer our employees the ability to enroll on line, to file claims online and to be able to access information about their accounts both on line and over the telephone. We also wanted payments to be made on a more frequent basis than the once a month check we are able to provide through the Village process. Another plus is the ability to provide a debit card for employees to use to Section 125 Flex Comp September 14, 2007 Page 2 pay for services instead of having to submit paper forms for payment. All of the companies interviewed were able to provide those services. Another important service we sought on behalf of the Village was a periodic review our Flex Comp plan document to make certain we comply with IRS regulations. All of the companies provided that service as well. Below is a comparison of the three-year costs for each of the respondents based upon 113 participants: Participant Fee Administration Fee One-Time Set Up Fee Debit Card Fee Total First Year Cost Allied $6,780 500 2034 9314 Year 2 9314 Year 3 9653 Total for life of contract $28,281 American $5424 250 35 1695 7719 ProcessWorks $5424 595 800 1045 7914 7369 7369 $22,457 7064 7064 $22,042 Staff time to process the claims currently costs the Village between $5,925 and $7,915 per year. All of the Finance Department staff members involved in the process will be able to focus more time on their core responsibilities and absorb higher volumes of processing generated by the Police Department traffic enforcement program. After a careful review of the three proposals we received and meeting with representatives of the three companies, I am recommending that we select ProcessWorks, a United Healthcare Company, as our vendor. ProcessWorks is located in Brookfield, Wisconsin and has been providing administration for Section 125 flexible spending accounts since 1987. ProcessWorks offers our employees the convenience of debit cards, 24 hour access to their accounts either by telephone (toll free) or through the internet, educational materials, weekly reimbursements and even direct deposits into bank accounts. Representatives from ProcessWorks will be available to attend the Village's open enrollment meetings in October. There will be an additional fee for their attendance at the meetings. ProcessWorks has provided Section 125 services for the Village of Roselle for the past 4 years and for the City of Milwaukee since the year 2000. Both municipalities stated that they are very satisfied with ProcessWorks. Roselle said ProcessWorks provide good communication pieces for open enrollment and they have not experienced any complaints on the service from their employees. The City of Milwaukee said they have renewed their Section 125 Flex Comp September 14, 2007 Page 3 contract with ProcessWorks twice and that the number of enrollees has doubled since they have contracted with ProcessWorks. I recommend that we enter into a three-year contract with ProcessWorks at the amount set forth in the table. The contract will be effective from January 1, 2008 through December 31,2010. There are funds available in the 2008 proposed budget in line item 0011701- 540225. I' y , .~~Jurf d\. /JJ~1l,j Carol L. Widmer Deputy Finance Director