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HomeMy WebLinkAbout04/06/1993 VB minutes MINUTES OF THE REGULAR HEETING OF THE I,~YOR~ND BO~d~.D OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 6, 1993 CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee Mark Busse Trustee George Clowes Trustee Leo Floros - arrived late Trustee Paul Hoefert Trustee Irvana Wilks Absent: Trustee Timothy Corcoran INVOCATION The invocation was given by Mayor Farley. INVOCATION APPROVAL OF MINUTES Trustee Busse, seconded by Trustee Wilks, APPROVE moved to approve the minutes of the regular MINUTES meeting of the Mayor and Board of Trustees held March 16, 1993. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Busse, seconded by Trustee Clowes, APPROVE moved to approve the following list of billS: BILLS General Fund $ 561,223 Refusal Disposal Fund 197,566 Motor Fuel Tax Fund 14,597 Community Development Block Grant Fund 20,210 Illinois Municipal Retirement Fund 8,857 Water & Sewer Fund 104,721 Parking System Revenue Fund 1,289 Risk Management Fund 119,640 Vehicle Replacement Fund 3,129 Motor Equipment Pool Fund Capital Improvement, Repl. or Rep. 13,021 Downtown Redev. Const. Fund 15 Police & Fire Building Const. 3,974 Flood Control Revenue Fund 31,164 Corporate Purpose Improvement 1990 - Debt Service Funds - Flexcomp Trust Fund Escrow Deposit Fund 14,243 Police Pension Fund 45,135 Firemen's Pension Fund 48,920 Benefit Trust Fund - $1,187,704 Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONSw CITIZENS TO BE HEARD George Van Geem, 1306 Quail Walk, announced that FIRST the 1st Annual Mount Prospect Spring Benefit Dinner ANNUAL will be held on Wednesday, April 21st at the Bristol M.P. Court Banquet Hall. This event will benefit Shelter, BENEFIT Inc. DINNER WAIVE FEES: Linda Malik, representing the Mount Prospect JAYCEES CAi~NIVAL Jaycees, requested the Village waive all fees and out of pocket expenses which would have been required for their annual Memorial Day Carnival - May 26 - May 31, which will be held at the Mount Prospect Plaza Shopping Center. Trustee Busse, seconded by Trustee Hoefert, moved to waive all fees and out of pockets expenses normally required to operate a carnival for the Jaycees Carnival to be held May 26 through May 31, 1993. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. FARMERS MAR/lET Joyce Pedersen, local resident, requested information regarding the Farmers Market. It was noted that the Mount Prospect Jaycees had sponsored this event, however, due to the decline in membership, the Jaycees have informed the Village that they will be unable to sponsor future Farmers Markets. Mayor Farley stated that Mrs. Pedersen could submit a proposal for possibly assuming the sponsorship of the annual Farmers Market. STORM WATER Clarence Bobikewiez, 1114 Meadow Lane, asked the Village to look into water run-off in his rear yard which may be caused by homes being constructed in the Thomas More Subdivision. Mr. Bobikewiez also asked who was responsible for cleaning out the culverts in the front of the properties in the Meadows Subdivison. Mr. Janonis stated that the would look into the questions asked and would get back to Mr. Bobikiwiez with those answers. MAYOR,S REPORT PROCLAMATION: Mayor Farley proclaimed April 22, 1993 as Girl GIRL SCOUT Scout Leaders Day in Mount Prospect. LEADERS DAY Mayor Farley also congratulated the Mount Prospect MOUNT PROSPECT Extensioneers on their 25th Anniversary through a EXTENSIONEERS 25TH Proclamation. ANNIVERSARY An Ordinance was presented for first reading that AMEND CH. 13 would delete one Class "W" liquor license, issued to DELETE CLASS "W": Anna's Polish Restaurant, 2 West Busse Avenue, which ANNA'S POLISH is going out of business and created one Class "R" CREATE CLASS "R": liquor license for La Tejanita Restaurant, the new LA TEJANITA occupants of that establishment. Trustee Busse, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. Page 2 - April 6, 1993 Trustee Busse, seconded by Trustee Clowes, moved ORD.NO. 4530 for passage of Ordinance No. 4530 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. OLD BUSINESS ZBA 7-V-93, 2001 East Euclid Avenue ZBA 7-V-93 An Ordinance was presented for first reading that 2001 EUCLID would allow a 324 square foot accessory structure, instead of the 120 square foot maximum allowed. The Zoning Board of Appeals recommended granting this request by a vote of 6-0, provided a condition be placed on the property that would prohibit the shed from being used in conjunction with a home occupation. Trustee Clowes, seconded by Trustee Busse, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. Trustee Clowes, seconded by Trustee Busse, moved ORD.NO. 4531 for passage of Ordinance No. 4531 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 2001 EAST EUCLID AVENUE Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. ZBA 8-SU-93 and ZBA 9-V-93, 1216 Crabtree Lane ZBA 8-SU-93 An Ordinance was presented for first reading that & ZBA 9-V-93 would grant a Special Use to allow a garage to 1216 CRABTREE house a commercial vehicle with a licensed weight of more than 8,000 lbs and a variation to allow an accessory structure with a height of 12' 6", instead of the maximum 12 feet. The Zoning Board of Appeals recommended granting these requests by a vote of 5-1. At the request of the Petitioner, consideration of this Ordinance was deferred until the April 21st meeting of the Village Board. ZBA 12-V-93, 805 Newberry Lane ZBA 12-V-93 An Ordinance was presented for first reading that 805 NEWBERRY would grant a variation to allow an existing accessory 2.25 feet from the side yard, instead of the required 5 feet, and 1.63 feet from the principal structure, instead of the required 10 feet. The Zoning Board of Appeals recommended granting these requests by a vote of 6-0. Trustee Busse, Seconded by Trustee Wilks, moved to waive the rule requiring two reading of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. Page 3 - April 6, 1993 ORD.NO. 4532 Trustee Busse, seconded by Trustee Wilks, moved for passage of Ordinance No. 4532 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 805 NEWBERRY LANE Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. NEW BUSINE88 ZBA 10-Z-93 ZBA 10-Z-93 and ZBA 11-SU-93, 412 - 414 E. Rand Road & ZBA 11-SU-93 At the request of the Petitioner these requests, to 412-414 E. RAND RD rezone the subject property from B-2 to R-3 and a Special Use in the nature of a Planned Unit Development consisting of 11 townhomes on this 1.21 acre site at Hill Street and Rand Road, was deferred to the April 21st meeting of the Village Board. ZBA 15-V-93 ZBA 15-V-93, 717 North Forest Avenue 717 N. FOREST The Petitioner is requesting variations to allow a one foot interior sideyard setback, instead of the 5 foot minimum allowed, and a variation to allow a driveway width of 22' 6", instead of the maximum 21 feet allowed. The Zoning Board of Appeals recommended granting these requests by a vote of 6-0, subject to a 3 foot sideyard being provided for the garage. Trustee Busse, seconded by Trustee Clowes, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variations requested in ZBA 15-V-93, subject to the condition as stated. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented April 21st for first reading. ZBA 16-Z-93 & ZBA 16-Z-93 and ZBA 17-V-93, 1026 Linneman Road ZBA 17-V-93 The Petitioner is requesting the subject property be 1026 LINNEMAN RD rezoned from R-X to R-1. The Petitioner would like to subdivide this parcel into 2 single family lots. The Zoning Board of Appeals recommended granting this request to rezone by a vote of 6-0. The Petitioner is requesting a variation to allow minimum lot widths of 63.23 feet, rather than the required 65 foot widths for these 2 lots. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. Also requested are modifications from the Development Code (Chapter 16) to waive the requirement to install sidewalks, curb and gutter, street lighting and street paving. The Plan Commission recommended granting these modifications by a vote of 7-0, subject to the Petitioner executing a Restrictive Covenant agreeing to install the improvements when required by the Village. Trustee Wilks, seconded by Trustee Hoefert, moved Page 4 - April 6, 1993 to concur with the recommendation of the Zoning Board of Appeals and grant the request to rezone the subject property from R-X to R-l, being the. subject of ZBA 16-Z-93. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented April 21st for first reading. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation being the subject of ZBA 17-V-931 Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented April 21st for first reading. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the Plan Commission and grant the modifications from the Development Code for property commonly known as 1026 Linneman Road. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented April 21st for first reading. ZBA 19-SU-93, 1733 Verde Drive ZBA 19-SU-93 The Petitioner is requesting a Special Use permit 1733 VERDE DR in order to allow a garage designed to house more than 2 vehicles. It was noted the Petitioner has an antique car and is proposing a tandem garage in order to house this vehicle. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. Trustee Hoefert, seconded by Trustee Wilks, moved to concur with the recommendation of the Zoning Board of Appeals and grant the Special Use permit being the subject of ZBA 19-SU-93. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented for first reading at the April 21st meeting of the Village Board. ZBA 20-Z-93 and ZBA 21-SU-93, 1000 Central Road ZBA 20-Z-93 & The Petitioner is requesting the subject property ZBA 21-SU-93 be rezoned from I-1 (Light Industrial) to R-3 1000 CENTRAL RD (Apartment) and a Special Use in the nature of a Planned Unit Development. It is the proposal - of the Petitioner to construct 9 single family homes and 54 townhomes on this 8.76 acre parcel. The Zoning Board of Appeals recommended granting these requests by a vote of 4-2. Page 5 - April 6, 1993 Also requested is an amendment to the Generalized Land Use Map (Comprehensive Plan) to reflect the Multi-Family Low Density and Single Family Residences, rather than the existing Light Industrial use as well as modifications from the Development Code (Chapter 16) relative to the width of the right-of-way within the development and setback of detention area from structures. The Plan Commission recommended granting this request by a vote of 7-0. Mayor Farley noted that Trustee Floros was recovering from recent surgery, however, he had received minutes of all meetings up to this point and was at home watching these proceedings on the TV and would come to the meeting at the appropriate time in order to cast his vote on the proposed development. Trustee Wilks explained that she has resigned from the position on a real estate Board which created what she perceived as a conflict of interest relative to discussion on this proposal from Kimball Hill. She stated that she would participate in the discussion on this matter and would cast her vote on Kimball Hill's proposal being the subject of ZBA 20-Z-93 and ZBA 21-SU-93. The Petitioner, Kimball Hill, had proposed development of this site with 74 townhomes a few months ago, however, residents in the neighborhood had expressed their desire for single family homes abutting their properties. The following concerns were expressed by residents of the area: Drainage Possible wetlands on the vacant property Compatibility of housing Increased traffic Traffic congestion due to the proposed street east of Lancaster Mr. Richmond, representing Kimball Hill, responded to the concerns expressed, stating that all Village Codes would have to be followed if the development was approved as presented. Mayor Farley called a brief recess at 11:05 PM. The meeting was reconvened at 11:15 PM Present upon roll call: Mayor Farley Trustee Busse Trustee Clowes Trustee Floros Trustee Hoefert Trustee Wilks Trustee Clowes, seconded by Trustee Floros, moved to concur with the recommendation of the Zoning Board of Appeals and grant the rezoning, being the subject of ZBA 20-Z-93. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Farley Nays: Wilks Motion carried. Page 6 - April 6, 1993 Trustee Floros, seconded by Trustee Clowes, moved to concur with the recommendation of the Zoning Board of Appeals andgrant the Special Use., in the nature of a Planned Unit Development, being the subject of ZBA 21-SU-93. Trustee Hoefert suggested the developer revise the plan in order to increase the ~number of single family homes from 9 to 11, so that the new single family homes will abut the existing single family homes. It was also suggested that, due to the fact that the residents expressed concern on the proposed street, Trustee Hoefert proposed a cul de sac or access for emergency vehicles only. In order to give the Petitioner and property owner an opportunity to negotiate these most recent suggestions, it was decided that it may be appropriate to continue action on this matter to a Special Meeting of the Village Board. Trustee Floros withdrew his motion and Trustee Clowes withdrew his second to the motion. Mayor Farley announced that a Special Meeting of the Village Board would be held on Tuesday, April 13 at 7:30. The only items on the agenda for the Special Meeting will be ZBA 21-SU-93 and relative items in conjunction with the Kimball Hill Development. Trustee Floros left the meeting at this point. Due to the late hour, Mayor Farley continued consideration of the following items to the next regular meeting of the Village Board on April 21st: A Resolution Determining Whether Minutes of Executive Sessions May be Released 1st reading of An Ordinance Amending Article II entitled "Rules of Order" of · Chapter 2 of the Village Code 1st reading of An Ordinance Amending Article I entitled "Village Manager" of Chapter 4 of the Village Code 1st reading of An Ordinance Amending Article V entitled "Other Regulations" of Chapter 8 of the Village Code VILLAGE MANAGER,S REPORT Village Manager, Michael E. Janonis, presented the BIDS: following bids: 'The following bids were received for the purchase COPY ~'~ of copy machines: MACHINES: i Bidder TYPe Amount Minolta Business Systems Minolta 5420 $9 674 Minolta Business Systems Minolta 5400 8 100 CSC Office Automation Minolta 5420 8 650 AOE Mita DC 4585 7 875 Coordinated Bus. Systems Mira DC 4585 7 722 Coordinated Bus. Systems Mita DC 4585F 7 892 Coordinated Bus. Systems Mita DC 3585 7 018 Page 7 - April 6, 1993 Monroe Systems Mita DC 4585 7,495 Monroe Systems RL 945 DX 8,695 Monroe Systems RL 935 DX 8,005 Imagetec Toshiba 4010 8,732 Distinctive Bus. Prod. Toshiba 4010 7,639 United Bus. Prod. PanasonicFP4080 8,530 United Bus. Prod. PanasonicFP3280 7,780 Ambassador Office Equip. Cannon NP4050 8,779 Ambassador Office Equip. Cannon NP 3050 8,931 Column office Equip. Did not meet specs Based on the features required by the Fire Department, it was the recommendation of the administration that the bid submitted by Minolta Business Systems, for a Minolta 5400, be accepted in the amount of $8,100.00, and that the second choice would be the Cannon NP 3050 from Ambassador Office Equipment Company in the amount of $8,931.00. Trustee Hoefert stated that he could not support the purchase of an item no longer in production, even though Minolta had promised availability of parts for the length of the contract. Fire Chief Cavello stated that he did not anticipate problems with the Minolta and that it did have the features that would meet the requirements of his Department. COPY MACHINE, Trustee Busse, seconded by Trustee Clowes, moved to FIRE DEPT. concur with the recommendation of the MINOLTA administration and accept the bid submitted by Minolta for a Model 5400 copy machine for the Fire Department for an amount not to exceed $8,100.00. Upon roll call: Ayes: Busse, Clowes Nays: Hoefert, Wilks Motion failed. CANON Trustee Wilks, seconded by Trustee Hoefert, moved to accept the bid submitted by Ambassador Office Equipment Company for a Cannon NP 3050 for the Fire Department in an amount not to exceed $8,931.00 Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. COPY MACHINE, Trustee Hoefert, seconded by Trustee Clowes, moved FIRST FLOOR to concur with the recommendation of the VILLAGE MALL administration and accept the bid submitted by TOSHIBA Distinctive Business Products Company for a Toshiba 4010 in an amount not to exceed $7,639.00 and enter into a 5 year comprehensive maintenance contract. Upon roll call: Ayes: Busse, Clowes, Hoefert, Farley Nays: Wilks Motion carried. Trustee Wilks stated that she could not support a product from Toshiba due to their business practices. Page 8 April 6, 1993 The following bids were received for turf mowing: TURF MOWING Bidder Amount Lundstru~'s $31,908.50 Mario Gambino 33,644.00 TLC 36,054.20 Auto,mn 43,602.00 D & J 47,464.56 Nature's Way 66,841.32 Trustee Wilks, seconded by Trustee Hoefert, moved LUNDSTRUM'S to concur with the recommendation Of the administration and accept the low qualified bid submitted by Lundstrums,s in the amount not to exceed $33,500.00 to provide the turf mowing services for Village owned properties. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. The following bids were received for automated AUTOMATED file systems for the Police Department: FILES SYSTEMS Lektriever or Kardveyer or Bidde~ Power File Power File Ellis Systems Corp. $ 14,627.00 $ 7,473.00 Advanced office Sys. 11,942.88 6,679.71 chicago Power Files 10,979.00 6,685.00 Widmer Office Prod. No bid No bid It was noted that the bid submitted by Chicago Power Files did not meet specificatiOns. Trustee Wilks, seconded by Trustee Hoefert, moved ADVANCED to accept the bids submitted by Advanced Office OFFICE Systems for a Kardex Lektriever in an amount not to exceed $11,942.88 and a Kardex Kardveyer, also from Advanced Office Systems, at a cost not to exceed $6,679.71. Upon roll call: Ayes: Busse, Clowes, Hoefert, Witks Nays: None Motion carried. A request was presented to waive the bidding WAIVE BIDS: procedure and authorize the purchase and RADIOS - POLICE installation of radio equipment in the new & FIRE DEPT. Police and Fire Headquarters Building. It was noted that the proposed radio equipment isspecialized equipment and compatible with existing radio equipment. Trustee Wilks, seconded by Trustee Hoefert, CHICAGO moved to waive the bidding procedure relative COMMUNICATIONS to the purchase and installation of radio equipment for both the Fire and Police Departments in the new facility. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. Page 9 - April 6, 1993 Trustee Wilks, seconded by Trustee Hoefert, moved to authorize the purchase and installation of the new equipment for the Fire and Police Departments in the new building from Chicago Communications at a cost not to exceed $20,892; to authorize the removal from the old site and installation at new location the radio equipment antennas and cabling on the rooftop mast/tower from Stan & Associates at a cost not to exceed $3,995.00; and, to authorize electrical work involving with the installation of this radio equipment by A. J. Maggio Construction at a cost not to exceed $1,100.00, for a total of $25,987.00. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. AbIEND 92/93 An Ordinance was presented for first reading that BUDGET would amend the annual budget adopted for fiscal year 1992/93. This Ordinance will be presented for second reading on April 21st. ADOPT BUDGET An Ordinance was presented for first reading that 1993/94 would adopt the annual budget for fiscal year 1993/94. This Ordinance will be presented for second reading on April 21st. BOND ISSUE An Ordinance was presented for first reading that~ 1993A & 1993B would authorize the issuance of $7,910,000 General Obligation Bonds, Series 1993A and $2,090,00 General Obligation Bonds, Series 1993B. This Ordinance will be presented for second reading on April 21st. FINANCIAL A request was presented to authorize retaining R. V. CONSULTANTS & Norene & Associates as financial consultants BOND COUNSEL for the proposed 1993 bond issue and to retain Katten, Muchin & Zavis as Bond Counsel for the same bond issue. NORENE & ASSOC. Trustee Clowes, seconded by Trustee Hoefert, moved & KATTEN, MUCHIN to authorize entering into a contract with R. V. ZAVIS Norene & Associates as financial consultants for the 1993 bond issue at a cost of $29,250 and to authorize entering into a contract with Katten, Muchin & Zavis as bond counsel for the 1993 bond issue at a cost of $12,500. Upon roll call: Ayes: Busse, Clowes, Hoefert, Wilks Nays: None Motion carried. AMEND CH. 22 ~ Ordinance was presented for 1st reading that WATER/SEWER RATES would amend Chapter 22 by increasing the water and sewer rates. This Ordinance will be presented for second reading on April 21st. Page 10 - April 6, 1993 rank Vlazny, 2103 Jody Court, spoke in reference to reducing taxes. Mayor Farley noted that the Executive Session will be held at a future meeting. Mayor Farley adjourned the meeting at l:10 A.M. Carol A. Fields Village Clerk Page 11 - April 6, 1993