HomeMy WebLinkAboutCOW Agenda Packet 09/25/2007
COMMITTEE OF THE WHOLE
AGENDA
Meeting Location:
Mount Prospect Village Hall
50 South Emerson Street
Meeting Date and Time:
Tuesday, September 25,2007
7:00 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Irvana K. Wilks
Trustee Timothy Corcoran Trustee John Korn
Trustee Paul Hoefert Trustee Richard Lohrstorfer
Trustee Arlene Juracek Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF AUGUST
14,2007
III. CITIZENS TO BE HEARD
PROCLAMATION: NATIONAL PREPAREDNESS MONTH, SEPTEMBER, 2007
IV. PROPOSED CHANGES TO FACADE IMPROVEMENT AND INTERIOR BUILDOUT
PROGRAMS
The Fayade Improvement and Interior Buildout Programs have been effective tools for
downtown redevelopment for the past few decades. These programs assist businesses in
retrofitting buildings to accommodate for a more updated and functional property. In return,
the Village benefits from sales taxes and a more attractive downtown. Communities across
the region are increasingly turning to these business incentives to help recruit retailers to
their downtown. Arlington Heights, Blue Island, Des Plaines, Elmhurst, and Lombard are a
few communities that currently implement similar programs. Staff will present recommended
changes to these programs that are intended to enable better use of the funds as a
recruitment tool for new businesses.
V. EMPLOYER ASSISTED HOUSING PROGRAM
This spring, the Village worked with the Metropolitan Planning Council (MPC) and four other
communities to promote Employer Assisted Housing initiatives and partnerships between
municipalities and large employers. In May, the Mayors of Arlington Heights, Buffalo Grove,
Rolling Meadows, Palatine, and Mount Prospect hosted an information meeting for large
employers in the area to explain available incentives to employers offering housing
assistance, including State Tax Credits, and discuss other strategies for providing
"workforce" housing. Some of the benefits of the program are: helping employees purchase
homes close to work reduces traffic congestion, increases employee tenure and productivity,
lessens time-off due for doctor's appointments and family needs, decreases training costs
for the employer (due to less turn-over), and creates more affordable housing in the
northwest suburbs. Other businesses have been successful with the program and have
benefited from the program.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE
VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056,
847/392-600 EXTENSION 5327, TDD #847/392-6064
The Village of Mount Prospect is eligible to create an "Employer Assisted Housing Program"
for its own employees. Terms of the program are set by each participating employer and
include tenure of employment, geographical area within which the home must be purchased,
any terms of repayment. All participants must participate in pre- and post-purchase financial
counseling. The Village will work in conjunction with any local lending institution, which will
be responsible for processing the loans. As a non-profit government entity the Village does
not pay State Taxes, but the tax credits earned for the program are bundled and sold on the
open market. Therefore, the Village would recover a portion (approximately 40%) of the
funds spent on the program (see Attachment C: Cost-Benefit Model). The Village must,
however, spend at least $10,000 per year to recapture the state and federal incentives. As a
small business, the Village is eligible to offer these benefits under a "Small Business
Consortium", whereas the typical costs of outsourced counseling associated with a program
will be underwritten by Charter One Bank (another partner in this initiative) for the first year
of operation.
VI. DOWNTOWN PARKING RECOMMENDATIONS
As the redevelopment of the downtown district progresses, the need to review the district's
parking inventory has become evident to ensure that there is adequate parking for
downtown business employees and customers. This summer representatives from the
Police, Public Works, and Community Development Departments and the Village Manager's
Office formed a downtown parking committee to discuss problematic parking locations
throughout downtown.
In an effort to better understand the existing parking conditions parking in the downtown,
Staff completed a survey documenting the existing utilization of downtown parking spaces.
A summary of this survey is attached. Downtown parking spaces in the core and peripheral
areas of downtown were surveyed at three different time periods, Tuesday through
Thursday, during the month of July. Key parking areas throughout the downtown were
further analyzed, in order to identify locations that are currently underused or near capacity.
Staff has compiled several suggested modifications to the Village's current parking policies
and will present these for initial public discussion.
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
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COMMITTEE OF THE WHOLE MINUTES
August 14, 2007
I. CALL TO ORDER
The meeting was called to order at 7:08 p.m. in the Village Board Room of Village Hall,
50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees
Paul Hoefert, Arlene Juracek, John Korn and Michael Zadel. Staff present was Village
Manager Michael Janonis, Assistant Manager David Strahl, Police Chief John Dahlberg,
Deputy Chief Michael Semkiu, Fire Chief Michael Figolah, Finance Director Dave Erb,
Community Development Director William Cooney, Human Services Director Nancy
Morgan, Public Works Director Glen Andler and Public Information Officer Maura EI
Metennani.
II. MINUTES
Approval of Minutes of July 24, 2007. Motion made by Trustee Korn and seconded by
Trustee Zadel. Minutes were approved. Trustee Hoefert abstained.
III. CITIZENS TO BE HEARD
Mr. Frank Cory, Treasurer of Mount Prospect Historical Society and resident of
705 South Louis spoke. He requested financial assistance for relocation of the Central
School from its existing location to a site adjacent to the Historical Society. The Historical
Society requested assistance in the amount of $40,000 to assist in this endeavor. He
stated the Historical Society has raised $111,000.00 of the $190,000.00 necessary for
the Phase I work of the school.
Gavin Kleespies, Executive Director of the Mount Prospect Historical Society
spoke. He described the extensive fund raising efforts undertaken by the Historical
Society members and the pending February 28 deadline to move the school.
Deb Rittlen, 100 S. Elm spoke. She has developed a curriculum based on old time,
one room school house education. She will use her professional teaching experience at
the school once it has been moved and available for use to simulate what it was like to
be in a one room school house. She stated there are very few one room school houses
still available in the state of Illinois.
Leo Flores, of 111 N. Emerson spoke. He stated he supports the Mount Prospect
Historical Society funding effort. He also stated this is a very special request to preserve
the history of Mount Prospect and the Village did set a precedent when it assisted in
moving and redeveloping of the General Store.
Gerald Farley, 116 N. Emerson spoke. He stated he is supportive of the funding
request even though he has not been supportive of previous funding requests by the
Mount Prospect Historical Society.
Julie Vowinkel, 1711 Pheasant spoke. Ms. Vowinkel is a teacher in the area and her
students have been heavily involved in the fundraising efforts to relocate the school; it
would be very disappointing to them for the building not to be moved after all the work
the students have put in.
David Toeppen, 409 S. Hi Lusi spoke. He stated the building has served nine different
purposes in its lifetime for the Village of Mount Prospect and its citizens. He also stated
the building has been part of the community since the beginning and should be
preserved.
Manager Janonis stated that while there is an existing deadline, would the likelihood of
funds being secured impact the timing or deadline of the move. For example, he stated
that discussions at this point are for the 2008 Budget and based on the timing of the
move it may be necessary to utilize surplus monies or 2007 unexpended funds to get the
project moving compared to waiting until next year. This could be accomplished through
a budget amendment.
General comments from the Village Board members included the following items:
(1) The Historical Society and its members have undertaken aggressive fundraising and
have only considered coming to the Village Board after a significant effort on their part.
(2) Consensus of the Village Board was to consider the funding request at the August 21
Village Board meeting.
Trustee Hoefert stated he and Trustee Juracek have been advised not to comment or
vote on the funding request since they are members of the Historical Society Board of
Directors.
IV. 2007 MID-YEAR REVIEW AND UPDATE OF THE 2008 BUDGE FORECAST
Finance Director, David Erb provided an overview of the current fiscal position of the
Village. He stated the Village is in a good financial position at this time. He noted that the
sales tax estimate for 2007 is expected to be approximately $330,000 above original
estimates; however, the Real Estate Transfer Tax which has generated $1.5 million in
2005 is estimated to only bring in $700,000 for 2007, which is reflective of the current
real estate market. He also stated the Utility Taxes have decreased through the shift to
satellite service and over internet phone service. He noted ambulance transportation
fees are above estimates primarily due to the timing of reimbursement compared to the
point when the fees were imposed. He stated intergovernmental revenue continues to be
a strong performer as is the interest income the Village is realizing through better market
returns and a higher fund balance. He provided an overview of the various funds and
fund balances which make up the Village Budget.
The 2008 Forecast
He stated the Village is in pretty good shape heading into 2008; however, there are
several significant items which will have a budgetary impact. The Capital Improvement
Fund (CIP) funding source is at a critical discussion point and needs to be addressed if
the Village is to continue with a CIP fund for the mid sized capital projects. He also
stated the eventual construction of Fire Station 14, the expansion of the Public Works
facility and the construction of an Emergency Operations Center will also need to be
addressed during the upcoming year.
2
V. FUND BALANCE POLICY
Finance Director, David Erb provided an overview of the proposed policy.
. General Fund recommend a 25% fund balance level.
. Capital Improvement Plan recommend a fund balance of 50% of the five year
average for capital expenditures up to a maximum of $1 million.
. Debt Service Fund recommend the balance be maintained by the level equal to
the amount of the next interest payment. Any alternative revenues which are
utilized to support debt service should be maintained at a level equal to 50% of
next year's principal and interest payment or the debt.
. Water and Sewer Fund recommend a fund balance of equal to 33% of the
subsequent fiscal years expenditures.
. Risk Management Fund balance recommendation set at a level equal to
unpaid claims and liabilities plus 50% of the self insured retention level for auto
and general liability claims plus 50% of the subsequent fiscal years expenditures
for workers comp claims.
. Internal Service Funds excluding Risk Management but including Vehicle
Maintenance, Vehicle Replacement and Computer Replacement fund balance
will be maintained at a level sufficient for ongoing maintenance of computer and
motor vehicle machinery and equipment.
. Refuse Disposal Fund balance maintain at a level equal to 25% of the
subsequent fiscal years expenditure.
. Parking Fund balance recommend to be maintain at a level equal to 25% of the
subsequent fiscal years operating expenditures plus adequate funds to complete
all projects in the most recent Capital Improvement Plan for the year in which
they are budgeted.
. Motor Fuel Tanks Fund balance maintained at a level equal to 25% of the
subsequent year's fiscal expenditures.
. Pension Fund balance maintain a level adequate to fully fund the Police and
Firefighter pension funds by the date required by State Statutes and as
monitored by annual actuarial studies.
Within each fund there are procedures established for deviating from the fund balance
with reporting responsibilities of the Finance Director to the Village Board for approval of
fluctuations depending on the economic circumstances.
General comments from the Board members included the following items:
(1) It is recommended that there be some consideration undertaken to review fund
balances if such balances reach a specific upper level that the balance is
significantly above the established minimum level, therefore some benefit to the
taxpayers could be considered.
(2) Consensus of the Village Board was to bring the policy forward for Village Board
approval.
VI. PERMANENT FUNDING SOURCE FOR CAPITAL PROJECTS
Finance Director, David Erb presented a proposal to establish permanent funding
source for the CIP. He recommended a one-quarter cent sales tax increase instead of
increasing the property tax levy. He stated the sales tax increase would be at a level
equal to surrounding towns, and allow the funding burden to be shared by residents and
non-residents compared to the property tax which would be absorbed by residents only.
He added the Finance Commission also recommended this funding option in addition to
utilizing some fund balance money. The first $1 million that would be generated from
such a sales tax increase would be for Capital Projects.
3
If the Village Board supports the sales tax increase it would need to be approved and the
Ordinance forwarded to the State of Illinois before October 1, 2007 in order to be
effective by January 1, 2008.
Chuck Bennett, Chairman of the Finance Commission spoke. He stated the Finance
Commission has discussed many alternatives and believe the sales tax option the best
solution. He stated the Commission is supportive of the Fire Department's proposal for
the new station and the expansion of the Public Works facility, and urged Village Board
action on moving forward with that project.
General comments from the Village Board members included the following items:
(1) It was suggested that staff look at other funding options available for the CIP funding
including utilization of fund balances on a periodic basis and what impacts such fund
balance utilization would have on the overall budget.
(2) It was recommended that further discussion take place with staff and Trustees who
have alternative suggestions prior to discussion of the possible sales tax increase
before the Village Board.
(3) Consensus of the Village Board was to consider the Sales Tax Increase Ordinance
once it is presented to the Village Board prior to October 1, 2007.
Manager Janonis stated there are approximately three meetings before the Village
Board needs to consider the sales tax increase before the October 1 deadline.
VII. MARKETING PLAN PROPOSAL
Manager Janonis presented a marketing plan proposal that would coordinate with the
Randhurst redevelopment and the use of branding opportunities for multi-year project
required funding in 2007 and 2008. He stated this project would be primarily coordinated
by the Public Information Officer with assistance from the Community Development
department and funding for 2007 would be available through the use of fund surplus.
General consensus of the Village Board is to support the marketing plan as presented
and there is support to illustrate what the community has to offer and promote its
strengths. It was also noted that the coordination and involvement of various entities in
addition to the Village would make for a robust marketing effort.
VIII. ANY OTHER BUSINESS
Mayor Wilks commented on the recent Boxwood bash and the Cancer Walk that went
through the community this past weekend.
IX. ADJOURNMENT
Meeting was adjourned at 9:30 p.m.
~ sLU
DAVID STRAHL
Assistant Village Manager
4
PROCLAMA TION
uNA TIONAL PREPAREDNESS MONTH"
WHEREAS, the Department of Homeland Security has designated September as National
Preparedness Month; and
WHEREAS, the goal of National Preparedness Month is to increase public awareness about
the importance of preparing for emergencies because no community is truly prepared for a
disaster until every individual, family and business takes personal responsibility for
preparedness; and
WHEREAS, National Preparedness Month focuses on family emergency preparedness and
encourages Americans to take simple steps to prepare for emergencies in their homes,
businesses and schools; and
WHEREAS, in the event of any natural disaster, large-scale emergency or terrorist attack,
America's first line of defense is provided by the first responders, local police, firefighters and
emergency medical professionals, who have the greatest potential to save lives and limit
casualties after a disaster or terrorist attack; and
WHEREAS, the citizens of Mount Prospect should join with citizens across the nation to
ensure we have taken the necessary actions, including accessing all available disaster
preparedness information.
NOW, THEREFORE, I, Irvana K. Wilks, Mayor of the Village of Mount Prospect, do hereby
proclaim September 2007 as
"NA TIONAL PREPAREDNESS MONTH"
in the Village of Mount Prospect and encourage all citizens and organizations to take action
to become prepared for any disaster or emergency.
Irvana K. Wilks
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Dated this 25th day of September 2007.
Village of Mount Prospect
Community Development Department
Mount Prospect
MEMORANDUM
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
COMMUNITY DEVELOPMENT DIRECTOR
DATE:
SEPTEMBER 7, 2007
SUBJECT:
PROPOSED CHANGES TO FA<;ADE IMPROVEMENT AND INTERIOR
BUILD OUT PROGRAMS
The Village of Mount Prospect's Fa<;ade Improvement and Interior Buildout Programs have been
effective tools for downtown redevelopment for the past few decades. These programs assist
businesses in retrofitting buildings to accommodate for a more updated and functional property. In
return, the Village benefits from sales taxes and a more attractive downtown.
Communities across the region are increasingly turning to these business incentives to help recruit
retailers to their downtown. Arlington Heights, Blue Island, Des Plaines, Elmhurst, and Lombard are a
few communities that currently implement similar programs. Proposed in this memorandum are
changes intended to enable better use of the Fa<;ade Improvement and Interior Buildout Program funds
as a recruitment tool for new businesses (which will complement existing businesses):
· Merge the Programs and make the maximum grant amount $10,000 to be used for either interior or
exterior improvements (not $5,000 for each as has been past history). The programs will no longer
be separated between the two types of assistance. This should allow for more flexibility in
spending the funds.
· Buildings of any age would now be eligible. The program has previously restricted assistance to
buildings 5 years or older.
· Targeted businesses: the Village may identify which types of businesses are targeted and provide
funding as an incentive to locate in Mt. Prospect's downtown. Using these funds to improve the
facades of retail businesses only is intended to increase demand by retailers for first floor rental
spaces. These types of retail uses are presented for Village Board recommendation; retail types
chosen are based on community survey results:
1. Entertainment Establishments. (bars, restaurants, family entertainment such as slot car
racing or bowling, or small theater) (Lombard limits this to non-franchise
establishments)
2. Full line Grocery or specialty food stores specializing in produce, meats, fish, etc.
3. Apparel and Shoe stores
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Proposed Changes to Village Fac;:ade Program
February 23, 2007
Page 2
4. Craft stores including knitting, stamping, sewing, paint yourself - pottery and other
venues that offer classes as well as supplies
5. Toys and Hobbies and other Children's Product
6. Kitchen/Home Accessories
7. Specialty Retail such as purses, accessories
.
ELIGIBLE COSTS: Structural and permanent improvements are given priority. Some examples of
eligible costs are:
1. Fac;ade Renovations
2. Lighting
3. Windows / Doors
4. Upgrading / retrofitting mechanical systems
5. Parking Improvements
6. Signs or awnings
7. Life Safety / Sprinkler Installation and Upgrades (new)
8. Reconfiguring of space, furnishing work (i.e. painting, coverings for walls and floors)
9. Create a threshold for architectural, engineering, or other soft costs
· Example: "The Program will fund up to 25% or one thousand five hundred
dollars ($1500), whichever is less, of architectural rendering fees prior to Project
approval of the improvements." (Lombard's program)
· INELIGIBLE COSTS: The following are unacceptable expenditures:
1. Pay roll
2. Day-to-day operational costs (i.e. utilities, taxes)
3. Refuse management
4. Production Equipment
5. Rent
· Business Plan: To reduce the risk of the grants, applicants must submit a detailed business plan to
ensure that the applicant and the Village have carefully selected a business that is likely to success
in the downtown.
· Qualifying Businesses must maintain an active membership in local business association.
· Qualifying Businesses will report their annual sales taxes to the Village Community Development
Department. This information will be held in confidence by the Director of the Department. An
aggregate number quantifying the "sales per square foot" will be used in business recruitment as
this is an important factor in business selection. Data on individual businesses will not be released.
Please forward this memorandum and attachments to the Village Board for their consideration at the
September 25th Committee of the Whole meeting. Staff will provide a brief presentation and will be
available to answer questions at that meeting.
NJl.
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FA<;ADE PROGRAM COMPARISON
Amount of Assistance
Other Reauirements
Arlington Heights Fac;ade Grant of up to $5,000 and a . fac;ade renovation, Businesses contributing sales tax
Improvement and loan of up to $15,000 . lights, revenues through the sale of product as
Interior Build Out provided that the applicant . signs, their primary operation. Such
Program contributes a minimum of . graphics, businesses include retail, apparel,
25% equity to the . windows, furniture, restaurants, etc. Those
improvement project . doors, businesses, which demonstrate the
. awnings, ability to draw consumers to the
. landscaping, downtown area also eligible, such as
. parking area improvement, theaters and movie houses.
. security features
. energy conservation
improvements
. Professional fees
Blue Island Fac;ade $10,000 for 50% oHotal . Cleaning and renovating Applicant must remain in ownership or
Improvement project costs facades in business for a period of at least 5
Program . Fac;ade Replacement years
. Awnings
Des Plaines Fac;ade Matching grant max $5,000 . First floor improvements At least $1,500 in improvements or
Rehabilitation 1/3 of project cost if . Brick cleaning and tuck general maintenance are eligible.
Program improvements are over pointing Application must be approved before
$10,000 . Painting starting a project.
. Other improvements that
are visible from the street
Elmhurst Fac;ade Assistance $10,000 for 50% of total . Build out of Space RETAIL CATEGORIES
Program project costs . First Three Months of Rent Clothing Stores (all ages)
(existing business must Produce Market
move into a new CD /Music Store
space in the TIF area or Design/Decoration/Furniture
expand their existing Electronics
space). Home Improvement
. Signage Specialty Food
. Moving Expenses Crafts/Toys/Hobbies
. Visual Merchandising Custom Jewelry
. Retail Consulting (Silversmith/ Goldsmith)
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FA<;ADE PROGRAM COMPARISON
. Licensed Space Designer Kitchen/Home Accessories
(ASID) Children's Product
Entertainment venues which
complement numerous restaurants
Specialty Retail
Computer Store
Upscale Shoe Store
Lombard Downtown $100,000 maximum loan . Repair walls, floors Businesses must be sit-down food
Restaurant amount forgiven after 10 . Code requirements service and earn at least 65% of its
Forgivable Loan years; 1/3 of total costs for . Life safety improvements gross income from food and beverage
Program the conversion of a store . Demolition work sales.
front or office space to a . Finishing work Membership to Business Association
restaurant required.
(This progra11l; Downtown Retail 50% of eligible . build-out of space . Membership with business
almost identical to Business Grant improvements with at . first three months of rent association
Elmhurst) Program max. grant of $20,000 (new or expanded . Three year lease
locations) . First Floor tenant
. Similar retail targets as Elmhurst
. signage
. moving expenses
. visual merchandising
. retail consulting
. licensed space designer
(ASID)
. Professional,
architectural,
engineering, and Village
permit fees.
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Building permits are required for all
improvements. For information concerning
permits, please call the Community
Development Department at the following
numbers:
Community Development Department
(847) 818-5328
Building Division
(847) 870-5675
Mount Prospect
Village of Mount Prospect
50 South Emerson Street
Mount Prospect, IL 60056
(847) 392-6000
TDD: (847) 392-6064
The image of the downtown is important to
attract shoppers and businesses to the
Village. The appearance of storefronts affects
the streetscape of downtown Mount Prospect.
The purpose of the grant is to encourage
businesses to invest in their building and
promote revitalization within the TIF district.
ASSISTANCE
The financial assistance is a matching grant
(50% of total project cost will be paid by the
Village of Mount Prospect) up to $10,000.
Property owners / lessees must install at least
$1,000 of improvements to qualify for the
program. The amounts may vary by project
and e,:!-ch application is revi~wed on a case-by-
case basis. The amount may increase
depending on the scope of the work and the
need for improvement.
Building owners / lessees in the TIF District
are eligible as well as tenants who produce
written consent from the building owner for all
proposed improvements. All improvements
must conform to the Village's regulations
including, but not limited to, the Zoning and
Building Codes. The municipal code is
available online www.mountprospect.org.
ELIGIBLE COSTS ARE:
1. Fa~aderenovations
2. Windows / Doors
3. Signs or Awnings
4. Permanent fixtures
5. Security Improvements
6. Portion of professional fees
7. Life safety equipment (Sprinkler System)
8. Plumbing
9. Lighting
10. Repair to floors, walls, or ceiling
TIF MAP:
Exhiblt4:
TaxlnaemenlFinanceDistridlH
"''''''"''''
ReQevelopmenlTargelAreas
.,._--,. ~
L 1 'Foe!
-,
\,
~ Governmental/Office
.. Central Commercial
_ Milled Use
~ low Density Residential
~ Moderate Density Residential
<I'.
=
GRANTS ARE AVAILABLE TO:
Mount Prospect business located in the TIF
district. The following is the process of grant
application and review:
1. Pre-application meeting with the
Director of Community Development
2. Submit a complete application
3. Staff review of application
4. Village Board approval or denial
5. Submit an Annual Sales Report
For additional information concerning the
Village of Mount Prospect's Fa~ade
Improvement and Interior Build-Out Program
or for an application, please contact:
William J. Cooney, AICP
Director of Community Development
Phone: (847) 818-5328
FAX: (847) 818-5329
Village of Mount Prospect
Community Development Department
Mount Prospect
MEMORANDUM
~
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
FROM:
COMMUNITY DEVELOPMENT DIRECTOR
DATE:
SEPTEMBER 18, 2007
SUBJECT:
EMPLOYER ASSISTED HOUSING PROGRAM
This spring, the Village worked with the Metropolitan Planning Council (MPC) and four other
communities to promote Employer Assisted Housing initiatives and partnerships between
municipalities and large employers. In May, the Mayors of Arlington Heights, Buffalo Grove, Rolling
Meadows, Palatine, and Mount Prospect hosted an information meeting for large employers in the area
to explain available incentives to employers offering housing assistance, including State Tax Credits,
and discuss other strategies for providing "workforce" housing. Some of the benefits of the program
are: helping employees purchase homes close to work reduces traffic congestion, increases employee
tenure and productivity, lessens time-off due for doctor's appointments and family needs, decreases
training costs for the employer (due to less turn-over), and creates more affordable housing in the
northwest suburbs. Other businesses have been successful with the program and have benefited from
the program.
The Village of Mount Prospect is eligible to create an "Employer Assisted Housing Program" for its
own employees. Terms of the program (Exhibit A) are set by each participating employer and include
tenure of employment, geographical area within which the home must be purchased, any terms of
repayment. All participants must participate in pre- and post-purchase financial counseling (See
Exhibit B for applicant eligibility). The Village will work in conjunction with any local lending
institution, which will be responsible for processing the loans. The Village is budgeting $20,000 for the
program from the General Fund. As a non-profit government entity the Village does not pay State
Taxes, but the tax credits earned for the program are bundled and sold on the open market. Therefore,
the Village would recover a portion (approximately 40%) of the funds spent on the program (see
Attachment C: Cost-Benefit Model). The Village must, however, spend at least $10,000 per year to
recapture the state and federal incentives. As a small business, the Village is eligible to offer these
benefits under a "Small Business Consortium", whereas the typical costs of outsourced counseling
associated with a program will be underwritten by Charter One Bank (another partner in this initiative)
for the first year of operation.
Attached please find the following documents:
1. Potential Budget and Program Background (Exhibit A)
2. Proposed Program Guidelines (Exhibit B)
a. Employer and Employee incentives
b. Income limits
3. Cost-Benefit Model (Exhibit C from www.reachillinois.org website)
4. Information about the REACH program (Exhibit D from www.reachillinois.org)
Please forward this memo the Village Board at the September 25, 2007 Committee of the Whole
meeting. Staff and representatives from the Metropolitan Planning Council will be available to discuss
the program.
~J~~Lp
Exhibit A
Proposed Employer-Assisted Housing Program
Village of Mount Prospect Illinois
For Illustration purposes only
Back2round:
The Village of Mount Prospect seeks to encourage homeownership amongst its employees to support regional
"live near work" goals. Mount Prospect has already become known as a leader in the region for calling attention
to the miss-match between area incomes and area housing options, and for partnering with employers to address
housing needs.
Following are potential budget scenarios for an EAR program, as well as potential program guidelines and
eligibility requirements of City staff.
Potential Bud2et:
Typically, an Employer-Assisted Housing Program is designed with the assumption that 10% of the eligible
work force would enter homebuyer counseling* and that approximately 1-2% would purchase in anyone year.
The Village could consider setting up a program for its workforce to counsel around 10 employees with
approximately 2 of them purchasing a home within the first year of operation. Based on these numbers, a typical
budget would follow this format:
Budget Scenario: Pilot program
Counseling! Administration: 10 counseled, 2 closed (1)
Down Payment Assistance: 2 employees at $9,500 each (2)
Program Design, T.A., Evaluation: (MPC) (3)
Gross Cost of Program
State Tax Credit for Illinois: (4)
Net Cost of Program
$ 0
$ 19,000
$ 1000
$ 20,000
- $ 8.000
$ 12,000
(1) The counseling fee above is based on a structure of$500 paid to the counseling agency for
every employee referred for counseling, and an additional $500 for any employee who closes
on a home. *Please note: The 10% assumption is based on the volume some EAR programs
have experienced, although in some cases the number of eligible employees referred to
counseling is lower. With the counseling costs structured on a per-referral basis, the Village
pays only for those referred and those closed, which would decrease the budget if fewer than 10
employees are interested. There could also be a cap placed on number of employees referred
per calendar year (at 10 employees if the budget above is finalized). The c.ounseling costs
paid to HOnC will be underwritten by Charter One, as part of the Small Business
Consortium initiative for the first year of program operation.
(2) Down payment assistance could be tiered depending on distance to Village Hall or such other
criteria as the Village decides. A rent subsidy program could also be established that would
assist employees to find sensible rental housing.
(3) MPC's fee is for initial design and customization of the EAR program; as well as ongoing
technical assistance to the counseling partner and the Village, program evaluation and re-design
as necessary, assistance in application and sale of Illinois Affordable Housing Tax Credits, and
assistance in positive public relations and press coverage.
(4) There is an Illinois state tax credit of50% of total expended when a company expends a
minimum of$lO,OOO. For a not-for-profit entity, the tax credit is transferable, and is currently
selling for approximately $0.80 - $0.85 for every dollar. (Therefore, the amount listed in the
above budget scenario is figured at a return of 40%).
Keep in Mind: In addition to recouping initial investment, most employers find they experience
further bottom-line savings due to workforce stability.
MAYOR
Irvana K. Wilks
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy J. Corcoran
Paul Wm. Hoefert
Arlene A. Juracek
A. John Kom
Richard M. Lohrstorfer
Michael A. Zadel
Village of Mount Prospect
Community Development Department
50 South Emerson Street Mount Prospect, Illinois 60056
VILLAGE CLERK
M. Lisa Angell
Phone: 847/818-5328
Fax: 847/818-5329
TDD: 847/392-6064
www.mountprospect.org
Exhibit B
EMPLOYER ASSISTED HOUSING PROGRAM
The Village of Mount Prospect is proposing an Employer Assisted Housing Program to its employees.
Based on information from the Metropolitan Planning Council, similar programs have reduced staff
turn-over, lessened time off due to doctor's appointments, and saved money in training. The Village
will work in conjunction with any local lending institution, which will be responsible for processing the
loans. The Village is budgeting $20,000 for the program from the General Fund. The program will
assist in "workforce housing" for those who wish to live near work. The Village of Mount Prospect
expects to recover a portion of the funds (see attached sample budget). The Village must spend at least
$10,000 per year to recapture the state and federal incentives.
Applicant Eligibility
· Applicants must be first time homebuyers (not having owned a home in the past three years) and
must qualify for a 30-year mortgage (through a bank or lending institution)
· Applicants' household income must not exceed the specific income limits (120% of area median
income (AMI) in order for the Village to receive tax credits).
· Applicants must attend homebuyer counseling (cost written down by Charter One Bank)
· The employee must have worked for the Village for at least one year and will continue to work for
the Village for five years (see Terms of Assistance for forgivable loan details)
Property Eligibility
· The property to be purchased must be within the corporate limits of the Village of Mount Prospect.
· Eligible properties are- limited to single-family residences, which include detached homes,
condominiums, townhouses, coach houses and duplexes (with split ownership).
· The property to be purchased must have a clear and free title.
· Refinance transactions do not qualify for this program.
· The property to be purchased must pass a home inspection.
· The property to be purchased must undergo a visual lead-based paint inspection if the house was built
prior to 1978. The Village of Mount Prospect may not assist in purchasing a home where lead is present.
Terms of Assistance
· Maximum assistance is $10,000 per participant.
· Applicants must provide a minimum of $1,000 for down payment costs.
· Assistance is in the form of a 0% interest loan from the Village (in the form of a second mortgage).
The loan is forgiven in full after five years. The loan will be forgiven at a rate of 1/60th of the
original principal balance at the end of each full month of occupancy of the residence by the
homebuyer. If home is sold or employment ends before the fu1160 months, recipients will pay the
remaining balance of grant not yet forgiven.
\ \110\ vhlhcd$\PLAN\CDBG\EAH 2007\ Program Overview.doc
Incentives
Employer Assisted Housing is eligible for several different incentives depending on the income range
of the participants. The Village of Mount Prospect plans to assist those at 120% AMI, which is eligible
for state tax credits and federal tax deductions.
Incentives
Benefits to Employee Benefits to Village
Village Employer Illinois Affordable Housing Tax Federal Tax
Assisted Housing IHDA downpayment Credits (50% of credit obtained Deduction
via market sale)
50% $10,000 Additional $5,000 x x
available
~ Additional $3,000
<( 80% $10,000 x x
available
120% $10,000 None x x
Income Limits
PERSON(S) IN HOUSEHOLD
1 2 3 4 5 6 7 8
$0 $0 $0 $0 $0 $0 $0 $0
30% to to to to to to to to
$15,850 $18,100 $20,350 $22,600 $24,450 $26,250 $28,050 $29,850
V'l $15,851 $18,101 $20,351 $22,601 $24,451 $26,251 $28,051 $29,851
w
ii:
0 50% to to to to to to to to
l..:>
w $26,400 $30,150 $33,950 $37,700 $40,700 $43,750 $46,750 $49,750
I-
<l: $26,401 $30,151 $33,951 $37,701 $40,701 $43,751 $46,751 $49,751
u
I- 80% to to to to to to to to
~
::::i $41,700 $47,700 $53,650 $59,600 $64,350 $69,150 $73,900 $78,650
w
~ $41,701 $47,701 $53,651 $59,601 $64,351 $69,151 $73,901 $78,651
0
u 100% to to to to to to to to
z
-
$52,125 $59,625 $67,063 $74,500 $80,438 $86,438 $92,375 $98,313
$52,126 $59,626 $67,064 $74,501 $80,439 $86,439 $92,376 $98,314
120% to to to to to to to to
$63,360 $72,360 $81,480 $90,480 $97,680 $105,000 $112,200 $119,400
Village of Mount Prospect
Community Development Department
Mount Prospect
MEMORANDUM
~
TO:
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF COMMUNITY DEVELOPMENT
DATE:
SEPTEMBER 20, 2007
DOWNTOWN PARKING RECOMMENDATIONS
SUBJECT:
As the redevelopment of the downtown district progresses, the need to review the district's parking
inventory has become evident to ensure that there is adequate parking for downtown business
employees and customers. This summer representatives from the Police, Public Works, and
Community Development Departments and the Village Manager's Office formed a downtown parking
committee to discuss problematic parking locations throughout downtown.
In an effort to better understand the existing parking conditions parking in the downtown, Staff
completed a survey documenting the existing utilization of downtown parking spaces. A summary of
this survey is attached. Downtown parking spaces in the core and peripheral areas of downtown were
surveyed at three different time periods, Tuesday through Thursday, during the month of July. Key
parking areas throughout the downtown were further analyzed, in order to identify locations that are
currently underused or near capacity.
From the results of the survey and an understanding of ongoing issues, the committee discussed
potential modifications to our current policies. The following is a summary of the 1) potential solutions,
2) comments from the downtown parking committee, and 3) recommended solutions for the problematic
parking locations in the downtown:
A. Prospect Avenue (west of Pine Street)
Issue: There is a lack of sufficient on-site parking for employees. The maximum amount of
time employees may park in the area is limited to four hours. Several office tenants in this area
have requested that they be permitted to park on the north side of Prospect Avenue for the
entire day.
Potential Solution: (1) Issue employee parking passes that would allow employees to park
their vehicles on the north side of Prospect, more than the four hour time limit currently posted.
The four hour time restriction would not change for customers and the existing signage would
remain. The pass could be distributed annually or monthly for a fee.
Comments from Committee: The Committee agreed that this would be beneficial to
businesses in the area that need parking for their employees and that sufficient parking exists
on the north side of the street. The south side of Prospect would remain 2-hour customer
parking. The parking utilization survey completed over the summer confirms that between Pine
Street and Hi Lusi Avenue there is an average of 39 spaces available from 12:00 - 1 :30PM.
Recommendation: Solution (1)
Downtown Parking Recommendations
September 20, 2007
Page 2
B. Elmhurst Avenue (north of Northwest Hiahwav)
Issue: There is a lack of sufficient on-site parking for employees. The maximum amount of
time employees may park in the area is limited to two hours. The owner of Mail-A-Box has
requested that his employees be allowed to park on Elmhurst Avenue for the entire day. The
owners of the adjacent restaurants do not want employees taking up those spaces.
Potential Solutions: (1) Change the current 2 hour parking limit to 4 hours. (2) Issue
employee parking passes that would allow employees to park their vehicles on the north side of
Prospect, which is located approximately 2 blocks from the businesses on Elmhurst Avenue.
The pass would be distributed annually or monthly for a fee. (3) The Village can continue to
promote the Public Parking Garage for employee parking, which is located approximately 3
blocks from the businesses on Elmhurst Avenue.
Comments from Committee: Police continues to monitor illegal parking in the area and have
issued tickets for violations. Due to the nature of the businesses in this area, customer parking
is at a premium. Continuing to allow employees to park in the parking deck for free or on
Prospect Avenue with a pass will help make parking available for customers.
Recommendation: Solution (2) and Solution (3)
C. Villaae Parkina Deck
Issue: There is a lack of overnight parking spaces for guests of residents in the downtown
district.
Potential Solution: (1) Issue short-term (not to exceed three days) parking passes to guests of
residents in the core downtown area. Passes would be issued a limited amount of times per
year to each address. There would be a set amount of spaces reserved for this option, and
passes will be distributed for a fee on a first come - first serve basis.
Comments from Committee: This program can be instituted on a trial basis with the
understanding that this privilege may be eliminated if parking demand increases in the parking
deck.
Recommendation: Solution (1)
D. Chase Parkina Lot
Issue: Demand for parking in the area on north Emerson Street is very high and will likely
increase as the Emerson commercial space is fully occupied. The Chase Bank parking lot is
underutilized in the evenings and is located in the heart of this district.
Potential Solution: (1) Pursue a parking lease agreement with the owner of the property lot to
allow parking in their lot between 5:00PM and 2:00AM for customers in the downtown.
Comments from Committee: The Committee agreed that this would be beneficial to
businesses in proximity to this lot.
Recommendation: Solution (1)
E. Maple Street Lot
Issue: There is a lack of sufficient parking for residents in multi-family developments in close
vicinity of the Maple Street lot.
Potential Solution: (1) Issue a residential pass that would allow residents to park their vehicles
in the Maple Street lot. For a fee, the pass could be distributed annually or monthly and there
would be a set amount of spaces reserved for this option. An average of 82 spaces is available
after 10:30AM on weekdays.
Comments from Committee: Public Works voiced concerns that allowing long term parking in
the lot would conflict with snow removal and staging for the winter parade. However, this option
could address illegal overnight parking that has occurred in the area and would generate
Downtown Parking Recommendations
September 20, 2007
Page 3
revenue for the parking fund. Police continues to monitor illegal parking in the area and has
issued tickets for violations.
Recommendation: Solution (1)
F. Downtown Parkina Sianaae
Issue: Signage in the downtown needs to be enhanced and improved to better direct
customers to available parking locations.
Potential Solution: (1) Hire a consultant to assess the current directional signage in the
downtown. New signage needs to be designed and installed to better direct customers to
available parking locations in the downtown.
Comments from Committee: The Committee agreed that this is necessary. It was suggested
that there needs to be better identification of the parking deck.
Recommendation: Solution (1)
Please forward this memorandum to the Village Board for their consideration at the September 25th
Committee of the Whole meeting. Staff will be present at the meeting to further address this matter.
~~~1oo~
VILLAGE OF MOUNT PROSPECT PARKING UTILIZATION SUMMARY
Parkina Study Area Counts Summary
Total Parking Spaces Surveyed:
Parking Type:
Street Parking:
Public Lot/Garage:
Metra:
Private:
3,654
847
911
298
1,598
Total Parking Spaces (Core):
Total Parking Spaces (Peripheral):
1 ,7 63
1,891
Entire Parkina Study Area Statistics (Core + Perioherall
Total Parking Spaces:
Morning Utilization (Average):
3,654
1,608 (44.12%)
Core Parkina Study Area Statistics
Total Parking Spaces:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
1, 7 63
901 (51.11%)
1,015 (57.59%)
607 (34.40%)
Difference between Afternoon & Evening:
409 (23.19%) Decrease
Key Parkina Locations Statistics
A. Village and Library Parking Deck:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
Difference between Afternoon & Evening:
Total Available Spaces:
B. Chase Parking Lot:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
Difference between Afternoon & Evening:
Total Available Spaces:
C. Central Plaza Parking Lot:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
Difference between Afternoon & Evening:
Total Available Spaces (Evening):
D. Metra Parking Lot:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
Difference between Afternoon & Evening:
Total Available Spaces (Evening):
E. Prospect Place Shopping Center:
Morning Utilization (Average):
Afternoon Utilization (Average):
Evening Utilization (Average):
Difference between Afternoon & Evening:
Total Available Spaces (Evening):
F. Prospect Avenue Shopping Area (Northwest):
Morning Utilization (Average):
Afternoon Utilization (Average):
Total Available Spaces (Afternoon):
506 Spaces
200 (39.53%)
210 (41.50%)
104 (20.55%)
106 (20.95%) Decrease
402
120 Spaces
76 (63.33%)
84 (69.72%)
35 (29.17%)
49(40.56%) Decrease
85
102 Spaces
58 (56.54%)
47 (45.59%)
14 (13.73%)
33 (31.86%) Decrease
88 Spaces
298 Spaces
295 (98.99%)
293 (98.32%)
132 (44.30%)
161 (54.02%) Decrease
166
30 Spaces
15 (50.00%)
23 (77.78%)
17 (55.56%)
6 (22.20%) Decrease
13 Spaces
274 Spaces
62 (22.51 %)
80 (29.08%)
194 (70.92%)
VILLAGE OF MOUNT PROSPECT
FINANCE COMMISSION
AGENDA
Thursday, September 27,2007
7 :OOpm
Village Hall Building
50 South Emerson
151 Floor Community Center
I Call to Order
II Approval of Minutes - July 26, 2007
III Pre 2008 Budget Discussion
IV Chairman's Report
V Finance Director's Report
VI Other Business
VII Next Meeting: October 11, 2007
NOTE: Any individual who would like to attend this meeting but because of a disability needs some
accommodation to participate should contact the Finance Director's Office at 50 South Emerson
Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064.
FINANCE COMMISSION
DRAFT
MINUTES OF THE MEETING
JULY 26, 2007
COMMUNITY CENTER - VILLAGE HALL
DRAFT
I. CALL TO ORDER
The meeting was called to order at 7:07 p.m. Those present included Acting Chairman Vince Grochocinski and
Commissioners Wayne Gardner, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Village
Manager Michael Janonis, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and
Administrative Assistant Lisa Burkemper. Chairman Charles Bennett and Commissioner John Kellerhals were
absent.
II. ApPROV AL OF MINUTES
Commissioner Tom Pekras motioned to approve the minutes of June 27, 2007. Commissioner Wayne Gardner
seconded the motion. The minutes were accepted as presented.
III. Mm- YEAR BUDGET REVIEW
Finance Director David Erb distributed a memo that outlined the mid year budget. Mr. Erb stated that overall
most revenue categories continue to improve, however two revenue sources that are showing a significant
downward trend are the real estate transfer stamp and the telecommunications tax. Mr. Erb also stated that for
the first time in about five years there will be no general fund transfers for this year and a budget surplus is
projected for 2007.
Finance Director David Erb stated the importance of identifying a permanent funding source for the Capital
Improvements Fund. Mr. Erb also reviewed the Water and Sewer Fund and the two Parking System Funds.
The Water and Sewer Fund is healthy due to the recent rate changes made. Currently the Parking System
Funds need to be addressed since they are both operating at a deficit with fund balances nearly depleted.
IV. REVIEW ANNUAL AUDIT
Finance Director David Erb distributed the 2006 Audit to the Finance Commission Members. Mr. Erb stated
that the Introductory Section contains a general outline of what has happened during the year and details any
major initiatives. Mr. Erb also summarized several pages with in the document that were of importance and
advised that he would be happy to answer any questions the members might have after they have had a chance
to review the document.
Mr. Erb stated that the 2006 Annual Financial Report has been submitted to the Government Finance Officers
Association for the Certificate of Achievement award.
Finally, Mr. Erb mentioned that the Management Letter outlined a few items that could be improved. One
item was havingjoumal entries done earlier; another was adjusting some accounts more often than annually.
Mr. Erb briefed the Commission on the E-Pay program and how the process works and when it will likely be
in place.
V. CHAIRMAN'S REpORT
There was nothing to report.
VI. FINANCE DIRECTOR'S REpORT
There was nothing to report.
VII. OTHER BUSINESS
There was nothing to report.
VIII. NEXT MEETING: AUGUST 23,2007
Commissioner Tom Pekras motioned to adjourn which Commissioner Ann Smilanic seconded. The meeting
was adjourned at 8:23 p.m. The next meeting is scheduled for August 23,2007.
Respectfully submitted,
Lisa Burkemper
Administrative Assistant
Finance Department
2
MAYOR
Irvana K. Wilks
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy 1. Corcoran
Paul Wm. Hoefert
Arlene Juracek
A. John Kom
Richard M. Lohrstorfer
Michael A. Zadel
Village of Mount Prospect
Community Development Department
50 South Emerson Street Mount Prospect, Illinois 60056
VILLAGE CLERK
M. Lisa Angell
Phone: 847/818-5328
Fax: 847/818-5329
TOO: 847/392-6064
AGENDA
MOUNT PROSPECT PLANNING & ZONING COMMISSION
MEETING LOCATION:
Mount Prospect Village Hall
50 S. Emerson Street
Mount Prospect, IL 60056
MEETING DATE & TIME:
Thursday
September 27,2007
7:30 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. APPROV AL OF MINUTES OF JULY 26, 2007 P&Z MEETING
A. PZ-25-07 / 625 Slawin Ct / Search Development / Conditional Use (Vocational School).
B. PZ-26-07 !Busse & Dempster / Variation (size and location of signs) / Alpine Apartments.
C. PZ-27-07 / 307 Berkshire Lane / Conditional Use (Unenclosed Porch) / Cooper Residence.
D. PZ-28-07/ 1030 Linneman Road / Variation (Oversized garage) / Mu\crone Residence.
E. PZ-29-07/ 143 W. Prospect Ave. / Off-site Parking Agreement / Boulevard Cafe.
F. PZ-31-07/ 1661 Feehanville Dr. / Variation (Height of Wall Sign) / Mizkan Americas.
IV. OLD BUSINESS -Item was cantinuedfram the August 23, 2007 meeting due ta inclement weather.
A. PZ-29-07/ 143 W. Prospect Ave. / Off-site Parking Agreement / Boulevard Cafe.
V. NEW BUSINESS - Items were cantinuedfram the August 23,2007 meeting due ta inclement weather.
A. PZ-31-06 / 1303 Wolf Road / Gendell Partners Euclid & Wolf LLC / Map Amendment and
Conditional Use (new retail center with drive thru). This case is Village Board Final.
B. PZ-30-07 / Text Amendment (permit municipal buildings and facilities in the CR District). This case
is Village Board Final.
C. PZ-32-07/ 1300 W. Northwest HWY / CEDA / Sign Variation (allow 3 lines of changeable copy).
This case is Planning & Zoning Commission Final.
D. PZ-33-07 /418 W. Northwest Highway / A Central North Animal Hospital/Conditional Use (animal
hospital). This case is Village Board Final.
E. PZ-34-07 / 1406 Small Lane / Wendel Residence / Variation (parking pad and lot coverage). This
case is Village Board Final.
VI. QUESTIONS AND COMMENTS
VII. ADJOURNMENT
Any individual who would like to attend this meeting, but because of a disability needs some accommodation
to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect,
IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064.
Call to Meeting
The Mount Prospect Fire Department Foreign Fire Tax Board
Regular Meeting
Thursday, September 27, 2007
7:00 P.M. - Fire Station Library
112 E. Northwest Highway
Agenda
1. Call to Order
2. Roll Call
w. Foehring - Chairman
A. Grandgeorge - Vice Chairman
J. Flory - Treasurer
T. Huemann - Trustee
J. Miller - Secretary
3. Officers Reports
Chairman
Treasurer
Secretary reading of the minutes
4. Old Business
Submittals
5. New Business
Submittals
ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT
THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000, TDD
847/392-6064
MAYOR
Irvana K. Wilks
Mount Prospect
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy J. Corcoran
Paul Wm. Hoefert
Arlene A. Juracek
A. John Korn
Richard M. Lohrstorfer
Michael A. Zadel
~
VILLAGE CLERK
M. Lisa Angell
Phone: 847/392-6000
Fax: 847/392-6022
www.mountprospect.org
Village of Mount Prospect
50 South Emerson Street, Mount Prospect, Illinois 60056
NEIGHBORHOOD TRAFFIC STUDY
OPEN HOUSE
Meeting Location:
Village Hall, Community Center
50 South Emerson Street
Mount Prospect, Illinois 60056
Meeting Date and Time:
Thursday
September 27,2007
6:00 - 8:00 P.M.
Neighborhood Traffic Study: Zone 9
Open House
with
Mount Prospect Village Board and Staff
Traffic Zone 9
Bounded by Central Road/Rand Road/Main Street (Route 83)
Any individual with a disability who would like to attend this meeting should contact the Village Manager's
office at 50 South Emerson Street, 847/392-6000, TOO 847/392-6064.
MAYOR
Irvana K. Wilks
Mount Prospcx..'1:
VILLAGE MANAGER
Michael E. Janonis
TRUSTEES
Timothy J. Corcoran
Paul Wm. Hoefert
Arlene A. Juracek
A. John Kom
Richard M. Lohrstorfer
Michael A. Zadel
~
VILLAGE CLERK
M. Lisa Angell
Phone: 847/392-6000
Fax: 847/392-6022
TDD: 847/392-6064
www.mountprospect.org
Village of Mount Prospect
50 South Emerson Street, Mount Prospect, Illinois 60056
MINUTES
COFFEE WITH COUNCIL
Saturday, September 8,2007
Community Center, Village Hall
The meeting convened at 9:05 a.m. Village Board members present were Mayor Wilks
and Trustees Juracek and Corcoran. Staff was represented by Assistant Village
Manager David Strahl and Community Development Director Bill Cooney.
Residents in Attendance
Jim Chylik
Ken Koeppen
Louis Bower
Andy & Kimberly Skic
Carol Tortorello
Jean Skrzynski
David Schein
Bob Repplinger
Mike Junius
Locust Lane
Linneman Road
Boxwood Drive
North Owen Street
South Elmhurst Avenue
North Elmhurst Avenue
North Na-Wa-Ta Avenue
West Kensington Road
Greenacres Lane
Mayor Wilks opened the meeting with general remarks and introduced Trustees and
staff in attendance. Mayor Wilks then moved to the resident portion of the meeting.
Jim Chylik, Locust Lane - Mr. Chylik stated he was present to commend the Public
Works, Fire and Police Departments for their efforts during the storm of August 23. He
stated he had one concern with the way drivers were not being considerate of Public
Works' employees while they were cleaning up roadways. General discussion of traffic
controls used to redirect cars during disasters followed.
Ken Koeppen, Linneman Road - Mr. Koeppen also thanked the Public Works
department for their efforts during the past few weeks. Mr. Koeppen voiced his concern
about speeding on Linneman Road south of Golf Road during the evening rush hours.
Mr. Strahl stated he would discuss this with the Chief of Police and have a specialized
enforcement for that area during the stated period of time.
Louis Bower, Boxwood Drive - Mr. Bower questioned who was responsible for
maintaining the right of way along a small stretch of Boxwood Drive. The right of way in
question was approximately 50 feet wide and provides access to the shopping center
north of Boxwood Drive on Euclid Avenue. Mr. Cooney stated that the owner of the
shopping center was responsible and he would have staff contact the shopping center
owner to address Mr. Bower's concern. Mr. Bower also questioned whether Monica's
Restaurant was open for business. The general consensus was that the restaurant was
open; Mr. Cooney stated he would check to confirm.
David Schein, Na-Wa-Ta Avenue - Mr. Schein stated he had several minor issues to
discuss. The first was the stop sign that was recently installed at We Go and Lincoln.
Mr. Schein stated he had conversations with Mr. Lawrie and feels that the stop sign
should not be there. There was discussion about the general traffic program the Village
was implementing and spacing of stop signs. Mr. Strahl stated he would discuss the
matter with Engineering to determine the need for the sign at We Go and Lincoln.
Mr. Schein stated that he did not want a TIF (Tax Increment Financing) district utilized
for the Randhurst re-development. Mr. Schein stated he thought there should be
crosswalks on Kensington Road at the intersection with Route 83 and Rand Road.
General discussion took place regarding pedestrian safety crossing at that busy
intersection and that there may be more appropriate locations for crosswalks further
from that intersection.
Mr Schein also stated he felt the striping in front of Costco should be more clearly
delineated to indicate that there was a driveway for the center versus a pedestrian
walkway.
Mr. Schein questioned how the Village intended to fund long-term maintenance of
Levee 37, and stated that his professional experience showed that levees can be a
long-time burden for the jurisdiction responsible for them. Trustee Juracek echoed Mr.
Schein's concerns and asked staff to prepare information about long-term funding
sources for this maintenance issue.
Mr. Schein stated he felt the Village should do some public relations work regarding the
storm water in streets and their impact on neighborhood combined sewers. He felt
residents should be advised that they should not open up the storm water inlets during
rains in those combined sewer areas since it only results in flooding of basements.
Andy & Kimberly Skic, North Owen Street - The Skics had no specific issues.
Jean Skrzynski, North Elmhurst Avenue - Ms. Skrzynski had no specific issues.
Mike Junius, Greenacres Lane - Mr. Junius stated he owns an apartment complex on
the south side of town and recently witnessed a vehicle run over a person's foot. The
Police were called to the scene. The driver apparently had no license or insurance.
2
Mr. Junius was advised that the Police Department could not enforce those issues on
private property. He stated this event happened on July 3 around 7 p.m. at Victoria Hills
apartment complex. There was general discussion about laws governing traffic and
roadways. Mr. Strahl stated he would check with the Police Chief to determine whether
driver's license and insurance issues can be enforced on private property.
Mayor Wilks asked if there was any further business for the good of the Village.
Hearing none the meeting was adjourned at 11 :00 a.m.
Respectfully Submitted,
Bill Cooney
Director of Community Development
\/VITI I
3