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HomeMy WebLinkAbout6.4 Motion to accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2022 Ford Explorer All-Wheel Drive pursuit-rated vehicle from Currie Motors in an amount not to exceed $51,000.Mr�GauC �'d'+rt;�iect Subject Motion to accept the Suburban Purchasing Cooperative • • •.resultsfor purchase of one (1) 2022 Ford Explorer All -Wheel Drive • dvehicle fromMotors in an amount not toexceed Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information December 7, 2021 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - true $51,000 Vehicle Replacement Fund/Community Investment Program Consent The Police Department's squad number P-4 is budgeted for replacement in 2021. This vehicle is a 2017 Ford Explorer all -wheel drive (AWD) with approximately 100,821 miles. P-4 currently serves as a marked front line emergency vehicle and is utilized by the Patrol Section. Replacement Policy Squad P-4 has been evaluated utilizing Public Work's detailed comprehensive replacement policy. The policy uses a point -based criterion that rates the following four (4) major factors: age, mileage, repair and maintenance (R&M) costs, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced. A copy of the Public Works Vehicle Examination Forms (Appendix A and B) are attached. Squad P-4 scored a total of 13 points, which indicates the vehicle is recommended for replacement. 1 Staff would like to replace this vehicle with a 2022 Ford Explorer all -wheel drive hybrid pursuit -rated vehicle. The Police Department has utilized Ford Explorers for the past 12 years, primarily as front line patrol vehicles. During this time, staff has found them to be reliable. If approved, this would be the 4th hybrid vehicle in the Police Department's fleet. The Village is a member of the Northwest Municipal Conference (NWMC), which has pricing available through the Suburban Purchasing Cooperative (SPC). The 2022 Ford Explorer all -wheel drive hybrid pursuit -rated vehicle is included in the Joint Purchasing Contract #204. This is a publicly bid contract that satisfies the procurement requirements of the Village of Mount Prospect's Purchasing Policy. Funding for the replacement of squad P-4 is provided in the 2021 Annual Budget on page 522 of the Community Investment Program section and listed under account number 061.60.90.00.1.708.660.003. The total budgeted amount for this purchase is $51,000. The vehicle being replaced will be evaluated by Public Works to determine whether or not it should be sold through GovDeals.com Internet auction or repurposed within the Village as a pool car. Alternatives 1. Accept the Suburban Purchasing Cooperative bid for the purchase of one (1) 2022 Ford Explorer all -wheel drive hybrid pursuit rated vehicle from Currie Motors in an amount not to exceed $51,000. 2. Action at the discretion of the Village Board. Staff Recommendation Accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2022 Ford Explorer All -Wheel Drive pursuit -rated vehicle from Currie Motors and the purchase and installation of any associated emergency lighting and communication equipment in an amount not to exceed $51,000. ATTACHMENTS: Appendix A and B_001.pdf Order Form_001.pdf 2 Viiiage of Mount Prospect Vebide/E ui ment Condition Evaluation Form Unit # Assigned De t./Div . ..._ p Police .m............. .......... ..................... Year 7 Make: Ford Model: Explores Mileage: 100,821 15,749 DeLuca/Nichols Hours: Date of Evaluation: 4 202 Performed By: _ .... ................. w............... s.....�. ystem _ ........ Diagnosis .............................. Estimated Repair Cost Engine . ..._...,.. .... .......... ................. _........ _ _....... ............. . Fair / Motor Mounts ..... $1,000 T.. Transmission Fa Fair/ cooler lines trans service _...... e.. $500 Differential.... .... .. ........... ..... Good Exhaust System ..... _.._ ._............... Good ._..._......'......... .... Cooling System _ ................. ....w. ....._...... Fair/ W/P rad/ fans _... $1,500 Brakes..........m. _.. Poor/ Front brakes ..._............. �... $800 Tires .. ....._Fair.._....._ ......... ............ .. ........ ........ . $800 Steering........... �...... ......... _v.__......0 ............... ..... ..... 9...._..... ................ Poor Tie rods align $85.... ............... 0 ......... Suspension ..H. .�.......... -..... .......... .....__ Poor Bali joints .................._ $1,000 VAC_ Good ......... ... ............................ Electrical..._. ............. ....u.. ..._._ Good .......... __ ... Body/Frame . Fal _...... .._vr__...... it Paint peeling/Dings Wrap faded .. .......... _ ............... $2,000 Interior .. w......... �.......... _.......... , $1,000 Other- descri..�........__.......�� be ""E ,.� ....... Total Estimated Repair Cost $9,450 Appendix - A Appendix - B Village of Mount Prospect Vehicle/E ui ment Evaluation Summary Report Unit # P-4 Assigned Dept./Div, Police ....... Year: 2017 Make: Ford ................ _Model: Explorer ._..........Mira em100, „ 821 Mileage: ....... Date of Evaluation: w '-1 � PerformDeLuca/ ed By: a/ Nichols .. Ratin : s: Unit age: 4 Base Policy Age: 5 Points: 1 g 00,821W 15 1.7.49Hr u, _. µµµm.. ... , 4 Milea a/Hrs:mBase Policy Mileage/Hrs: _.r 0/7,000 Points: Maintenance Cost: Repair and Maintenance Cost: $ 16,944 - .............� Purchase Price: $ 37,000 „ _µµ ...... Repair and Maintenance Percentage of Purchase Price: 45 0!o Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 9,450 - Current Book Value: $ 9,000 Repair Cost Percentage of Current Book Value: 105 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 75,675 Less Salvage Value $ 9:°.00 Net Lifetime Costs $ 86,675 ........................................... Divided by Mileage/Hours 100,821Mu15µ749HR Operating Cost Per Mile/Hour $ .66M1/4.23HR Comments and other considerations: Superintendent's recommendation: Points: 4 Total Points: 13 w . , Total Point: Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. 4 COOPERAT' I'VE 2022 Ford Utility Police interceptor AWD Hybrid Contract #204 Currie Motors Commercial Center Your Full Line Municipal Dealer "Nice People to do Business With" HYBRID MOTOR STANDARD MARK OPTION 99B FOR GASOLINE MOTOR Order Cut Off TBD Production Delayed Due to Current Supply Chain Shortages 5 coo 0 11 PERRIVE7 2022 Ford Utility Police Interceptor AWD Hybrid Contract #202 $35,092 , MECHANICAL 3.3L Police -Calibrated V6 Direct -Injection Hybrid Engine System – Standard (Hybrid technology is optimal for performance and long days spent idling on the job) • AWD Drivetrain – Standard for enhanced handling precision and unsurpassed traction on wet or dry surfaces Transmission – 10 -speed automatic, police calibrated for maximum acceleration and faster closing speeds Lithium -Ion Battery Pack Brakes – Police calibrated high-performance regenerative braking system • 4 -Wheel heavy-duty disc w/heavy-duty front and rear calipers • Brake Rotors – large mass for high thermal capacity and calipers with large swept area. • Electric Power -Assist Steering (EPAS) – Heavy -Duty DC/DC converter – 220 -Amp (in lieu of alternator) H7 AGM Battery (Standard; 800 CCA/80-amp) • Cooling System – Heavy-duty, large high volume radiator, Engine oil cooler and transmission oil cooler • Engine Idle Hour Meter • Engine Hour Meter • Powertrain mounts – Heavy -Duty 50 -State Emissions System INTERIOR/COMFORT • Cargo Area – Spacious area for police equipment; Lithium - Ion Battery Pack does not intrude into the cargo area • Cargo Hooks • Climate Control – Dual -Zone Electronic Automatic Temperature Control (DEATC) . Door -Locks — Power— Rear -Door Handles and Locks Operable *Fixed Pedals (Driver Dead Pedal) • Floor– Flooring – Heavy -Duty Thermoplastic Elastomer • Glove Box– Lacking/non-illuminated • Grab Handles – (1 – Front -passenger side, 2 -Rear) • Liftgate Release Switch located in overhead console (45 second timeout feature) • Lighting — Overhead Console — Red/White Task Lighting in • Overhead Console — 3rd row overhead map light • Mirror– Day/night Rear View • Particulate Air Filter • Powerpoints – (1) First Row • Rear -window Defrost • Scuff Plates – Front & Rear • Speed (Cruise) Control • Speedometer– Calibrated (includes digital readout) • Steering Wheel – Manual / Tilt, Urethane wheel finish w/Silver Painted Bezels with Speed Controls and 4 -user configurable latching switches *Sun visors, color -keyed, non -illuminated INTERIOR/COMFORT (CONTINUED) .Seats — 1st Row Police Grade Cloth Trim, Dual Front Buckets with reduced bolsters —1 st Row – Driver 6 -way Power track (fore/aft. Up/down, tilt with manual recline, 2 - way manual lumbar) — 1st Row – Passenger 2 -way manual track (fore/aft. with manual recline) — Built-in steel intrusion plates in both driver/passenger seatbacks — 2nd Row Vinyl, 35/30/35 Split Bench Seat (manual fold -flat, no tumble) – fixed seat track . Universal Top Tray – Center of I/P for mounting aftermarket equipment .Windows, Power, 1 -touch Up/Down Front Driver/Passenger-Side with disable feature EXTERIOR .Antenna, Roof -mounted Cladding – Lower bodyside cladding MIC *Door Handles – Black (MIC) • Exhaust True Dual (down -turned) • Front -Door -Lock Cylinders (Front Driver/ Passenger/ Liftgate) *Glass – 2nd Row, Rear Quarter and Liftgate Privacy Glass • Grille – Black (MIC) • Headlamps – Automatic, LED Low -and -High -Beam Note: Includes Front Headlamp / Police Interceptor Housing (with LED wig -wag feature) — Pre -drilled hole for side marker police use, does not include LED strobe, but includes LED wig -wag functionality (eliminates need to drill housing assemblies and provides LED wig -wag feature) — Pre - molded side warning LED holes with standard sealed capability (does not include LED installed lights) • Liftgate – Manual 1 -Piece – Fixed Glass w/Door-Lock Cylinder *Mirrors – Black Caps (MIC), Power Electric Remote, Manual Folding with Integrated Spotter (integrated blind spot mirrors not included when equipped with BLIS®) • Spare – Full size 18" Tire w/TPMS • Spoiler – Painted Black Tailgate Handle – (MIC) • Tail lamps – LED *Tires – 255/60R18 A/S BSW • Wheel -Lip Molding – Black (MIC) • Wheels – 18" x 8.0 painted black steel with wheel hub cover . Windshield–Acoustic Laminated POLICE UPFIT FRIENDLY . Consistent 11 -inch space between driver and passenger seats for aftermarket consoles (9 -inch center console mounting plate) • Console mounting plate • Dash pass-thru opening for aftermarket wiring • Headliner – Easy to service . Two (2) 50 amp battery ground circuits – power distribution junction block (repositioned behind 2nd row seat floorboard). Heated Sanitation Solution SAFETY/SECURITY HIGHLIGHTS • 75 -mph Rear -impact Crash Tested Note: The full-size spare tire secured in the factory location is necessary to achieve police -rated 75 -mph rear impact crash - test performance attributes • AdvanceTrac@ w/RSC@ (Roll Stability Control TM) police tuned gyroscopic sensors work seamlessly with the ABS • Rear Video Camera with Washer (standard) . Airbags, dual -stage driver & front -passenger, side seat, passenger -side knee, Roll Curtain Airbags and Safety Canopy@ •Anti -Lock Brakes (ABS) with Traction Control Brakes – Police calibrated high-performance regenerative braking system *Belt -Minder@ (Front Driver/ Passenger) . Child -Safety Locks (capped) .Individual Tire Pressure Monitoring System (TPMS) . LATCH (Lower Anchors and Tethers for Children) system on rear outboard seat locations . Seat Belts, Pretensioner/Energy-Management System w/adjustable height in 1st Row . SOS Post -Crash Alert System TM WARRANTY • 3 Year / 36,000 Miles Bumper / Bumper • 8 Year / 100,000 Miles Hybrid Unique Components FUNCTIONAL . Audio — AM/FM / MP3 Capable / Clock / 4 -speakers — Bluetooth@ interface — 4.2" Color LCD Screen Center -Stack "Smart Display" Note: Standard radio does not include USB Port or Aux. Audio Input •Jack; Aux. Audio Input Jack requires SYNC 3@ .Easy Fuel@ Capless Fuel -Filler . Ford Telematics TM – Includes Ford Modem and complimentary 2- year trial subscription • Front door tether straps (driver/passenger) • Power pigtail harness • Recovery Hooks; two in front and trailer bar in rear • Simple Fleet Key (w/o microchip, easy to replace; 4 -keys) • Two-way radio pre -wire .Two (2) 50 amp battery ground circuits – power distribution junction block (behind 2nd row passenger seat floorboard) . Wipers – Front Speed -Sensitive Intermittent; Rear Dual Speed Wiper POWERTRAIN CARE EXTENDED SERVICE PLAN . 5-year/100,000-mile Powertrain CARE Extended Service Plan (zero deductible) – Standard POWERTRAIN OPTIONS ❑ 9913- 3.31- V-6 TIVCT Gasoline Motor -NA with 99C Motor -2,743.00 ❑ 99C- 3.OL V-6 Eco Boost Engine 766.00 ❑ 41H- Engine Block Heat 85.00 ❑ 19K -H8 AGM Battery (900 CCA/92 Amp) 103.00 ❑ 76D- Deflector Plate 315.00 !I 47A -Engine Idle Control 244.00 ❑ 3 Year/100,000 Miles P-remium Care 2,340.00 ❑ 5 Year/100,000 Miles Premium Care 2,430.00 ❑ 3 Year/100,000 Miles Extra Care 2,055.00 ❑ 5 Year/100,000 Miles Extra Care 2,130.00 ❑ 5 Year/125,000 Miles Powertrain Care 2,235.00 ❑ 6 Year/ 125,000 Miles Powertrain Care 2,305.00 Exterior Options ❑ 942 -Daytime Running Lights 42.00 19 51R -Drivers Side Spot Light -Unity 371.00 ❑ 51T -Drivers Side Spot Light-Whelen 394.00 ❑ 51S -Dual Spot Lights -Unity 582.00 ❑ 51V -Dual Spot Lights-Whelen 625.00 ❑ 51P -Spot Lamp Prep Kit 132.00 ❑ 51W -Dual Spot Lamp Prep Kit 264.00 19 21L- Front Auxiliary Light Red/Blue-Requires 60A 517.00 ❑ 636 -Side Marker LED Red/Blue-Requires 60A 273.00 ❑ 96T -Rear Spoiler Traffic Light -Requires 60A 1,405.00 549 -Heated Side View Mirrors 56.00 �D 43A -Rear Auxiliary Lights 371.00 ❑ 65L-5 Spoke Full Wheel Covers 56.00 ❑ 64E-18" Painted Aluminum Wheels 447.00 ❑ 16D -Badge Delete N/C ❑ 86T Tail Lamp Housing Only 56.00 Safety Options ® 43D -Dark Car Feature- Disables Courtesy Lights 24.00 19V -Rear Camera On Demand 217.00 76P -Pre -Collision Assist w/ Pedestrian Detection -NA w/96W 136.00 68B -Police Perimeter Alert -Requires 19V and 87R 635.00 ❑ 90D -Ballistic Door Panels -Level III- Driver Front Only 1,490.00 ❑ 90E-Ballastic Door Panels -Level III-Driver/Pass Front 2,979.00 ❑ 90E-Ballastic Door Panels -Level IV -Driver Front Only 2,270.00 ❑ 90G Ballistic Door Panels -Level IV-Driver/Pass Front 4,541.00 N 55B-BLIS Blind Spot Monitoring 512.00 ❑ 593 -Perimeter Anti -Theft Alarm -Requires 55F 112.00 ❑ 55F -Keyless Entry -4 Fobs 320.00 ® 76R -Reverse Sensing 259.00 Interior Options 19 17T -Dome Lamp -Cargo Area Red/White 47.00 ❑ 63L -Rear Quarter Glass Side Marker Lights-Red/Blue 541.00 ® 87R -Rearview Camera -Replaces Std Camera in Center Stack N/C ❑ 68G -Rear Door Handles, Locks, and Windows Inoperable 71.00 ❑ 52P -Hidden Door Lock Plunger w/ Rear Handles Inoperable 150.00 ❑ 16C -Carpet Floor Covering -Includes Floor Mats 118.00 ❑ 18D -Global Lock/Unlock-Disables Auto Lock on Hatch 24.00 ❑ 87P -Power Passenger Seat 306.00 ❑ 85D -Front Console Plate Delete N/C ❑ 85R -Rear Console Plate 42.00 ❑ 96W -Front Interior Windshield Warning Lights N/A w/76P 1,405.00 ❑ 47E-12.1" Screen 2,580.00 ❑ 61B -OBD -II Split Connector 52.00 ❑ 68E -Noise Suppression Kit 183.00 10 Keyed Alike Code Specify Current Code 47.00 ❑ 17A-Auxliliary Air Conditioning 573.00 ❑ 63V -Cargo Storage Vault -Lockable for Small Items 230.00 60R -Noise Suppression -Ground Straps 94.00 ❑ 18X-100 Watt Siren/Speaker 296.00 ❑ 65U -Police Interior Up Grade Package 367.00 lig 60A -Pre- Wiring for Grill Lights, Siren, and Speaker 47.00 Option Groups ❑ 67V -Police Wire Harness Connector Kit 174.00 lig 66A -Front Headlamp Lighting Solution 841.00 ❑ 6613 -Tail Lamp Lighting Solution 405.00 ❑ 66C -Rear Lighting Solution 428.00 ❑ 67U -Ultimate Wiring Package 526.00 ❑ 4 -Corner LED Strobes -Requires 86T 1,195.00 9 ❑ 67H- Ready for the Road Package includes 66A, 66B, 66C plus— Whelen CenCom Light Controller 100Watt Siren Speaker Whelen CenCom Relay Center 9 l/O Serial Cable Light Controller Wiring Hidden Door Lock Plunger Grill LED Lights Rear Console Mounting Plate *Requires Final Programming Does Not Include Interior Police Equipment 3,379.00 Misc. Options ❑ Rustproofing 395.00 CD -Rom Service Manual 395.00 ❑ Delivery Greater than 50 miles of Dealership 185.00 License & Title Municipal Plates Municipal Police X 203.00 ❑ Passenger Plates 326.00 ❑ Certificate of Origin – Customer will complete license/title application N/C Exterior Colors ❑ BU -Medium Brown Metallic ❑ E3 -Arizona Beige Metallic ❑ E4 -Vermillion Red ❑ FT -Blue Metallic ❑ HG-Smokestone Metallic ❑ J1 -Kodiak Brown ❑ JL -Dark Toreador Red.Metallic ❑ JS -Iconic Silver Metallic ❑ M7 -Carbonized Gray ❑ LK -Dark Blue ❑ LM- Royal Blue ❑ LN -Light Blue Metallic ❑ TN -Silver Grey Metallic ❑ UJ -Sterling Grey Metallic UM -Agate Black ❑ YG-Medium Titanium Metallic ❑ YZ-Oxford White Interior Calors W Charcoal Black W/Vinyl Rear N/C ❑ Charcoal Black W/Cloth Rear 58.00 10 Em''J" UNA COOPERATIVE Please complete the following in its entirety. Title Information: Phone Number: Purchase Order Number: Ford FIN Code: Tax Exempt Number: Total Number of Units: Total Dollar Amount: Delivery Address: 1 $40,108 Mount Prospect Public Works 1700 W. Central Road Mount Prospect, IL 60056 Orders require an original signed purchase order & tax exempt letter. Scheduled Orders Cannot be canceled Currie Motors Commercial Center 10125 W. Laraway Road Frankfort, IL60423 (815) 464-9200 Kristen DeLaRiva kdelariva@curriemotors.com Tom Sullivan tsullivan@curriemotors.com *Please monitor vehicle status by registering at www,fleet.,ford.com, Complete Specs are at: Li�ALt( !AftyZ. 11