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HomeMy WebLinkAbout03/16/1993 VB minutes MINUTES OF THE REGUL~R~EETING OF THE I~YOR ~ BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT M~RCH ~6~ L993 CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee Mark Busse Trustee George Clowes Trustee Timothy Corcoran - arrive late Trustee Leo Floros Trustee Paul Hoefert Trustee Irvana Wilks INVOCATION ~The invocation was given by Trustee Busse. INVOCATION APPROVAL OF MINUTES Trustee Busse, seconded by Trustee Wilks, APPROVE moved to approve the minutes of the regular MINUTES meeting of the Mayor and Board of Trustees held March 2, 1993. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Floros, seconded by Trustee Busse, APPROVE moved to approve the following list of bills: BILLS General Fund $ 922,310 Refusal Disposal Fund 2,717 Motor Fuel Tax Fund 18,605 Community Development Block Grant Fund 5,242 Illinois Municipal Retirement Fund 118,688 Water & Sewer Fund 577,660 Parking SYstem Revenue Fund 7,052 Risk Management Fund 55,604 Vehicle Replacement Fund 16,173 Motor Equipment Pool Fund - Capital Improvement, Repl. or Rep. 10,702 Downtown Redev. Const. Fund 2;304 Police & Fire Building Const. 402,230 Flood Control Revenue Fund 4,747 Corporate Purpose Improvement 1990 - Debt Service Funds 22,500 Flexcomp Trust Fund 8,747 Escrow Deposit Fund 18,632 Police Pension Fund - Firemen's Pension Fund 912 Benefit Trust Fund 2.385 $2,197,210 Trustee Wilks, seconded by Trustee Busse, moved to amend the motion in order to remove $2,090.92 from invoice from Pedersen & Houpt in order to allow a separate vote on that amount. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. TrusteeWilks explained that this particular amount was for a legal opinion requested by the Mayor, relative to whether members of the Board should be required to vote on.an issue if, in the mind of that Board member, there was a conflict of interest. Trustee Wilks stated that, in her opinion, this legal opinion was not authorized by the Board and therefore an unnecessary expense. Members of the Board explained that they had discussed this subject in an informal manner at the end of a meeting and that a majority of the Board agreed that a legal opinion should be requested. Trustee Wilks was absent at the meeting went it was discussed. Trustee Floros, seconded by Trustee Wilks, moved to approve paying $2,090.92 to Pedersen & Houpt, incurred as a result of rendering a legal opinion. Upon roll call: Ayes: Clowes, Floros, Hoefert, Farley Nays: Busse, Wilks Motion carried. Mayor Farley called the main motion to approve the list of bills as presented. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. FINANCIAL REPORT Trustee Floros, seconded by Trustee Busse, moved to accept the financial report dated February 28, 1993, subject to audit. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. COMMUNIC&TIONS AND PETITIONS, CITI2EN8 TO BE HEARD RECREATIONAL Katie Mc Cart, 1713 Burning Bush Lane, asked the VEHICLES: Board to review the regulation governing PARKING IN recreational vehicles being parked in single family RESIDENTIAL AREAS districts. Mrs. Mc Cart stated that the family RV is parked along side the garage, out of sight of the neighbors, however it is the policy of the Village to enforce the prohibition on parking RV's on a complaint basis only. Someone complained about the parked RV and a citation was issued, which means the RV will have to be moved and parked on the driveway. It was noted that the neighbors are happy to have the camper parked out of sight. Mrs. Mc Cart asked the Board to consider the ramifications of the by complaint basis only, since anyone, even someone who doesn't even live in the neighborhood, could file a complaint. Mrs. Mc Cart also stated that she and her husband have 8 children and with a family of 10, and although they participate in the recycling program, she feels the 2 can limit for garbage isn't fair to larger families. Page 2 - March 16, 1993 NAYOR' S REPORT None. OLD BUSINESS An Ordinance was presented for second reading that VACATE would vacate those alleys abutting School ALLEYS and Owen Streets between Northwest Highway and Evergreen Avenue and the alley abutting Owen and William Streets, between Milburn and Evergreen Avenues, which alleys are no longer useful or necessary to the Village. This matter was continued for the previous meeting in 'order to verify information. Some residents of the area expressed their opinion that they did not want to pay the additional taxes on this property. Trustee Floros, seconded by Trustee Hoefert, moved C~D.NO. 4529 for passage of Ordinance No. 4529 AN ORDINANCE VACATING CERTAIN ALLEYS LOCATED WITHIN THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Clowes, seconded by Trustee Wilks, moved to PLAT OF authorize the Mayor to sign and Clerk to attest his VACATION signature on the Plat of Vacation, vacating the property being the subject of Ordinance No. 4529. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. NEW BUSINESS ZBA 7-V-93, 2001 East Euclid Avenue ZBA 7-V-93 The Petitioner is requesting a variation to allow 2001EUCLID a 324 square foot accessory structure, instead of the 120 square foot maximum allowed. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. Trustee Busse, seconded by Trustee Clowes, moved to concur with the recommendation of the Zoning Board of Appeals, provided a condition to placed in the Ordinance that the this shed will not be used in conjunction with a home occupation. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented for first reading ' at the next regular meeting of the Village Board on April 6th. Trustee Corcoran arrived at this point in the meeting. Page 3 - March 16, 1993 ZBA 8-SU-83 & ZBA $-SU-93 and ZBA 9-V-93, 1216 Crabtree Lane ZBA 9-V-93 The Petitioner is requesting a Special Use to 1216 CRABTREE allow a garage to house a commercial vehicle with a licensed weight of more than 8,000 lbs and a variation to allow an accessory structure with a height of 12' 6", instead of the maximum 12 feet. The Zoning Board of Appeals recommended granting these requests by a vote of 5-1. There was discussion by member of the Board as to whether the Special Use should be conditioned on the Petitioner, Mr. Schwartz, owning the property. Staff pointed out that the enlarged garage would be a permanent structure and that such a condition may not be enforceable. Trustee Floros, seconded by Trustee Busse, moved to concur with the recommendation of the Zoning Board of Appeals and grant the requests being the subject of ZBA 8-SU-93 and ZBA 9-V-93. Upon roll call: Ayes: Busse, Clowes, Floros, Hoefert, Wilks Nays: Corcoran Motion carried. An Ordinance will be presented for reading at the April 6th meeting of the Village Board. ZBA 10-Z-93 ZBA 10-Z-93 and ZBA 11-SU-93, 412 - 414 E. Rand Road & ZBA 11-SU-93 At the request of the Petitioner the requests, to 412-414 E. RAND RD rezone the subject property from B-2 to R-3 and a Special Use in the nature of a Planned Unit Development consisting of 11 townhomes on this 1.21 acre site at Hill Street and Rand Road, was continued to the April 6th meeting of the Village Board. ZBA 12-V-93 ZBA 12-V-93, 805 Newberry Lane 805 NEWBERRY LN The Petitioner is requesting a variation to allow an existing accessory 2.25 feet from the side yard, instead of the required 5 feet, and 1.63 feet from the principal structure, instead of the required 10 feet. The Zoning Board of Appeals recommended grant these requests by a vote of 6-0. Trustee Busse, seconded by Trustee Clowes, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variations requested in ZBA 12-V-93. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ZBA 14-V-93 ZBA 14-V-93, 800 Ironwood Drive 800 IRONWOOD DR The Petitioner is requesting a variation to allow an existing concrete pad located within 6 feet of the required rear property line, instead the required 15 feet. The Zoning Board of Appeals recommended denying this request. Mrs. Gear, 709 Hackberry, expressed concern relative to standing water and possible flooding due to the concrete pad installed. Mrs. Gear also expressed her opposition to allowing this pad to remain. Page 4 - March 16, 1993 Trustee Floros, seconded by Trustee Hoefert, moved to concur with the recommendation of the Zoning Board of Appeals and deny the variation requested in ZBA 14-V-93. Upon roll call: Ayes: Clowes, Floros, Hoefert, Wilks Nays: Busse, Corcoran '" Motion carried. Mayor Farley stated that inasmuch as the request to allow the concrete pad to remain was denied, the Petitioner would be required to remove that portion exceeding the permitted size within the next thirty (30) days. A Resolution was presented that would approve the CDBG FUNDS the programs for the Community Development Block Grant Funds for 1993/94. The total amount involved in the various projects is $359,777.62. Trustee Wilks, seconded by Trustee Clowes, moved to amend the proposed Resolution to transfer $2,300 from one of the programs to Robert Frost Schoolfs neighborhood program. Upon roll call: Ayes: Wilks Nays: Busse, Clowes, Corcoran, Floros, Hoefert Motion failed Trustee Floros, seconded by Trustee Hoefert, moved RES.NO. 12-93 '" for passage of Resolution No. 12-93 A RESOLUTION APPROVING THE FISCAL YEAR 1993-94 COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert Nays: Wilks Motion carried. A Resolution was presented that expressed support RECYCLING: for the procurement of products with recycled PROCURE materials. RECYCLED PROD. Trustee Clowes expressed his concern for a portion of the Resolution relative to the shortage of landfill space, noting that, in his opinion, is not factual. Trustee Floros, seconded by Trustee Corcoran, RES.NO. 13-93 moved for passage of Resolution No. 13-93 ~.~ A RESOLUTION REGARDING PROCUREMENT OF i PRODUCTS CONTAINING RECYCLED MATERIALS Upon roll call: Ayes: Busse, Corcoran, Floros, Hoefert, Wilks Nays: Clowes Motion carried. A request was presented to accept the improvements IMPR0VEMENTS~ installed in conjunction with the construction of PARK NATIONAL Park National Bank, 2100 South Elmhurst Road. BANK 2100 ELMHURST Page 5 - March 16, 1993 Trustee Busse, seconded by Trustee Clowes, moved to accept the improvements installed in conjunction with the development and construction of the Park National Bank, 2100 South Elmhurst Road. Upon roll call: Ayes: Busse, Clowe~, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. VILLAGE MANAGER,S REPORT BIDS: Village Manager, Michael E. Janonis, presented the bids for various items. HOSE WASHER The following bid were received for a hose washer for the new Fire Station: Bidder Amount Mac's Fire & Safety, Inc. $6,899.00 GFE, Inc. 6,642.00 GFE, INC. Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the recommendation of the administration and accept the low qualified bid submitted by GFE, Inc. in the amount of $6,642.00 for a hose washer. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. HEAVY DUTY DRYER The following bids were received for a heavy duty dryer for Fire Department: Bidder Amount Haiges Machinery $2,061.00 Wink Davis Machinery 2,610.00 HAIGES MACHINERY Trustee Corcoran, seconded by Trustee Wilks, moved to concur with the recommendation of the administration and accept the low qualified bid submitted by Haiges Machinery in the amount of $2,061.00 for a heavy duty dryer. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. HEAVY DUTY WASHER The following bids were received for a heavy duty washer for the Fire Department: Bidder kmount Haiges Machinery $ 7,411.75 Wink Davis Equipment 6,305.00 MAtGES MACHINERY Trustee Clowes, seconded by Trustee Corcoran, moved to concur with the recommendation of the administration and accept the iow qualified bid Page 6 - March 16, 1993 submitted by Haiges Machinery in the amount of $7,411 for a heavy duty washer. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The following bids were received for the installation SIDEWALKS: of sidewalks on Camp Mc Donald Road, between Elmhurst CAMP MC Road and Schoenbeck Road. It was noted that Prospect DONALD RD Heights has agreed to have the sidewalks installed on their side (north side) of the roadway, due to the amount of vegetation that' would have to be removed on the south side of Camp Mc Donald Road. It was also noted that Prospect Heights will pay the $9,000 necessary to extend the sidewalks to complete the project in their area. Bidder Amount M & A Cement Work, Inc. $ 42,963.00 M & C Scarvelli 43,869.00 G & M Cement Construction 46,556.00 Triggi Construction Co. 46,780.00 Unison Construction Co. 47,166.95 DiCorp, Inc. 47,876.25 Illinois Concrete 51,855.00 GEM Construction 52,898.00 Trialta Construction 53,225.00 Alliance Contractors 54,678.00 Globe Construction 56,345.00 C & A Construction 56,856.00 Martam Construction 60,595.00 Schroeder & Schroeder 61,560.00 Jacobs & Son 61,750.35 Trustee Hoefert, seconded by Trustee Corcoran, M & A CEMENT moved to concur with the recommendation of the administration and accept the low qualified bid submitted by M & A Cement Work, Inc. in the amount of $42.963.00 for the installation of sidewalks along Camp Mc Donald Road. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The following bids were received for resurfacing RESURFACE the parking lot for Fire Station No. 2 (Golf & PARKING LOT: Busse Roads): STATION #2 Bidder Amount Arrow Road Construction $ 20,977.50 J.A. Johnson Paving 24,691.00 DiCorp. 25,251.25 Summit Construction 25,939.00 Duro Pave Construction 26,244.00 Jacobs & Sons, Inc. 26,385.00 Meyer Paving Inc. 26,576.55 Martam Construction 29,441.00 Northland Blacktop Paving 29,988.00 Dekaf Construction 31,012.40 Trustee Wilks, seconded by Trustee Floros, ARROW ROAD Page 7 - March 16, 1993 moved to concur with the recommendation of the administration and accept the low qualified bid submitted by Arrow Road Construction in the a~ount of $20,977.50 for resurfacing the parking lot at Fire Station #2. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. LEASE: A Resolution was presented that would authorize 17 S. WILLE the Village to enter into a lease for the single family home, owned by the Village, at 17 S. Wille. It was noted that this a one year lease. Trustee Hoefert asked if the Village could have shorter leases, due to the fact that the downtown redevelopment could begin at a future date and such a lease~may create a problem with vacating the property. RES.NO. 14-93 Trustee Wilks, seconded by Trustee corcoran, moved for passage of Resolution No. 14-93 A RESOLUTION AUTHORIZING EXECUTION OF A LEASE FOR RESIDENTIAL PROPERTY LOCATED AT 17 SOUTH WILLE STREET, MOUNT PROSPECT Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. CONSIDER ITEM: Mr. Janonis requested the Board to consider an item ENGINEERING not listed on the agenda, specifically to amend the MOUNT PROSPECT RD contract with Midwest Consulting Engineers to WATERMAIN include the 300 and 400 blocks of Mount Prospect in the watermain replacement project, the additional cost will be $9,290.00. Trustee Hoefert, seconded by Trustee Corcoran, moved to consider an item not listed on the agenda. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. MIDWEST Trustee Wilks, seconded by Trustee Corcoran, moved CONSULTING to concur with the recommendation of the ENGINEERS administration and authorize an amendment to the contract with Midwest Consulting Engineers (for engineering for the 100 and 200 blocks of Mount Prospect Road) by an additional $9,290.00 for the engineering, services necessary to replace the watermain in the 300 and 400 blocks of Mount Prospect Road. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 8 - March 16, 1993 ANY OTHER BUSINESS Richard Hendricks, 1537 East Emmerson Lane, requested information relative to the bill for legal services and the legal opinionas brought up by Trustee Wilks earlier in the meeting. It was explained that no formal vote was necessary in order for the Mayor to obtain and legal opinion on voting requirements, however, a majority of the Board agreed to the request for such an opinion. EXECUTIVE SESSION Trustee Hoefert, seconded by Trustee Corcoran, moved EXECUTIVE to go into Executive Session for the purposes SESSION of discussing Personnel and reviewing the minutes of previous Executive Sessions to determine if any of those minutes could be released from confidential status. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The Board went into Executive Session at 10:45 P.M. Mayor Farley reconvened the meeting at 11:07 P.M. Present upon roll call: Mayor Farley Trustee Busse Trustee Clowes Trustee Corcoran Trustee Floros Trustee Hoefert Trustee Wilks Mayor Farley stated that no action was taken during the Executive Session. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 11:03 P.M. Carol A. Fields Village Clerk Page 9 - March 16, 1993