HomeMy WebLinkAbout3.2 Minutes 10-19-21MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT VILLAGE BOARD/JOINT VILLAGE BOARD AND
FINANCE COMMISSION WORKSHOP
Tuesday, October 19, 2021 — 7:00 p.m.
Village Hall
50 S. Emerson St.
Mount Prospect, IL 60056
1. CALL TO ORDER
The meeting was called to order by Mayor Paul Hoefert at 7:12 p.m. on October 19,
2021 in the boardroom at Village Hall, 50 S. Emerson St.
2. ROLL CALL
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino
Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee
Richard Rogers and Trustee Colleen Saccotelli
Absent: None
a. Pledge of Allegiance - Trustee Pissarreck
b. Invocation - Trustee Rogers
3. APPROVAL OF MINUTES
3.1 a. Committee of the Whole Meeting - September 28, 2021
b. Village Board Meeting - October 5, 2021
Motion by Agostino Filippone, second by Richard Rogers to approve the minutes of the
Committee of the Whole meeting of September 28, 2021 and the Village Board meeting
of October 5, 2021.
Yea: Agostino Filippone, Terri Gens, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers and John Matuszak
Nay: None
Final Resolution: Motion Passed
4. MAYORS REPORT
No report.
5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Judith Kirman
1042 W. Central
• Addressed the Board regarding ongoing maintenance issues with 1
N. Lancaster
Mayor Hoefert responded.
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Paul
Resident, Lofts at Village Center
• Expressed concern with the growing number of children riding bikes on
sidewalks and in parking lots in downtown Mount Prospect: creates dangerous
situations for motorists, pedestrians and cyclists
Mayor Hoefert and Police Chief Koziol responded.
Bobbie Pallasch
100 S. Emerson St.
• Expressed concern that young bicyclists in downtown will cause accidents or
injuries; safety concern for all
Linda Waycie
Mount Prospect Resident
• Believes new developments should provide workforce housing
Mayor Hoefert responded.
6. CONSENT AGENDA
6.1 List of Bills - September 29, 2021 to October 12, 2021 - $2,318,696.40
6.2 Motion to reject all bids for the Emerson Bridge Repairs received at the August 23,
2021 bid opening and accept the lowest responsible bid submitted by Path Construction
Company of Arlington Heights, received at the October 4, 2021 bid opening in an amount
not to exceed $62,385.
6.3 Request Village Board approval to accept public improvements for 200-204 West
Rand Road.
6.4 A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO SIGN CONVEYANCE
DOCUMENTS REGARDING THE STATE RIGHT-OF-WAY ASSOCIATED WITH THE CHASE
BANK PROJECT LOCATED AT 108 S. MAIN STREET, MOUNT PROSPECT, ILLINOIS
Resolution No. 38-21
Motion by Colleen Saccotelli, second by Agostino Filippone to approve the consent
agenda as presented.
Yea: Agostino Filippone, Terri Gens, Peggy Pissarreck, Colleen Saccotelli,
Richard Rogers and John Matuszak
Nay: None
Final Resolution: Motion Passed
7. OLD BUSINESS
None
S. NEW BUSINESS
None
9. VILLAGE MANAGER'S REPORT
a. No report
10. ANY OTHER BUSINESS
None
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11. ADJOURNMENT of the VILLAGE BOARD MEETING
There being no further business to discuss, Mayor Hoefert asked for a motion to adjourn.
Trustee Matuszak, seconded by Trustee Saccotelli motioned to ajourn the regular meeting
of the Village Board. By unanimous roll call vote of the Village Board, the Village Board
meeting of October 19, 2021 adjourned at 7:37 p.m.
12. CALL TO ORDER
Mayor Hoefert called the Joint Village Board and Finance Commission Workshop to order
at 7:38 p.m.
a. Village Board members present upon roll call by the Village Clerk: Mayor Hoefert,
Trustee Filippone, Trustee Gens, Trustee Matuszak, Trustee Pissarreck, Trustee Rogers
and Trustee Saccotelli
Absent: None
b. Finance Commission members present upon roll call by Chairperson Trisha Chokshi:
Commissioner Ken Arndt, Commissioner Pam Bazan, Commissioner Yulia Bjekic,
Commissioner Vince Grochocinski, Commissioner Don Ocwieja, and Commissioner Tom
Pekras.
Absent: None
13. 2022 BUDGET AND COMMUNITY INVESTMENT PLAN - JOINT VILLAGE
BOARD AND FINANCE COMMISSION SECOND WORKSHOP
Director of Finance Amit Thakkar introduced department directors from
Community Development/Building and Inspections, Police and Fire Departments
to present their respective operating budget for 2022.
Each presentation included department organizational charts, current and proposed 2022
staffing levels, 2021 key initiatives and accomplishments and 2022 budget overview.
Community Development
2022 Proposed Budget: $3,572,867 representing a 9.7% increase from 2021.
Director of Community Development Bill Cooney stated the increase is in part due to the
$150,000 in COVID relief grant funds to be utilized for economic development initiatives.
Mr. Cooney stated other increases are related to employee insurance benefits.
Mr. Cooney reviewed 2021 accomplishments that include the completion of key
development projects, developments under construction and projects planned for 2022.
Mr. Cooney stated demand for rental units in downtown is strong; 20 West is fully leased,
10 N. Main in 70% leased and Maple Street Lofts is 50% leased. Mr. Cooney expects this
positive trend to continue into 2022.
Mr. Cooney highlighted the department's response to the pandemic, including the
restaurant grant program which provided $590,000 in assistance to qualifying restaurants.
The CDBG Business Grant Program provided $240,000 in assistance to businesses in the
Village and an additional $50,000 was utilized to provided rental assistance for residents
in need.
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The 2020 Census reported a 5% increase in Mount Prospect's population from the 2010
census. He stated the increase is significant and will provide an increase in revenues
from the State that are disbursed based on per capita.
Mr. Cooney provided additional details regarding the operating budget for the Community
Department. Mr. Cooney answered questions from the Board and Finance Commission.
Building and Inspection Services
2022 Proposed Budget: $2,128,581 representing an increase of 4.2% due mostly to
an increase in employee costs.
Director of Building and Inspections Bill Schroeder presented process improvements that
were implemented in 2021 within the Building department including online permitting,
online inspection results and contact -less permit processing and payments.
Mr. Schroeder provided an overview of the department's key activities, initiatives and
processes. He stated the department works closely with the Human Services and Police
departments on deteriorated structures, hoarding situations and other resident property
complaints.
Mr. Schroeder reviewed projections for 2021 relating to the number of permits issued,
completed building inspections, rental licenses, code enforcement cases and restaurant
inspections.
Mr. Schroeder answered questions from the Board and Finance Commission.
Police Department
2022 proposed budget: $20,141,162 representing a decrease of 1.2% from 2021 due to
a decrease in pension costs, prepayment of vehicle leases and savings from a new cellular
phone contract.
Chief John Koziol presented the Police Department's 2022 Operating Budget.
He stated the Police Department includes 63 patrol officers and 14 investigators; there
is a total of 103 full-time personnel and 3 (three) part-time personnel.
Chief Koziol reviewed key initiatives and accomplishments. Chief Koziol stated 82
candidates recently sat for the recruit eligibility written exam. Department recruitment
efforts produced a diverse pool of candidates, with 37% identifying as a member of the
minority community.
Chief Koziol stated a key accomplishment in 2021 was the implementation of new body
worn cameras which record police/citizen interactions and enhance the department's level
of transparency to the community. He stated staff's commitment to maintain accreditation
status in 2021 with the Illinois Law Enforcement Accreditation Program through policy
updates and review was another important accomplishment.
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Chief Koziol provided additional budget details for each division of the Police Department
including Administration, Patrol & Traffic, Investigation, Records, Crime Prevention and
Equipment Maintenance.
Chief Koziol answered questions from the Board and Finance Commission.
Fire Department
2022 Proposed Budget: $18,536,599 representing an increase of 6.9% over 2021 due to
the hiring of the proposed six (6) new firefighters.
Chief John Dolan presented key initiatives for 2021 that include improvements to Fire and
EMS services to South Mount Prospect, implementation of the Fire Cadet Program,
replacement of firefighter foam over the next 3 years.
Chief Dolan discussed key department accomplishments in 2021 that include finalizing
a new hire eligibility list with approximately 100 new candidates, bringing public
education back into the schools and the community, replaced the six warning sirens in
town and negotiated and ratified a new 3 -year collective bargaining agreement with
Local 4119.
Chief Dolan stated there are currently 80 full-time, one (1) part-time and fourteen (14)
paid -on-call positions. The proposed budget for 2022 includes six (6) additional
Firefighters/EMS to improve response time in the southern part of Mount Prospect. He
stated there are plans to increase the paid -on-call positions from fourteen (14) to twenty
(20) in 2022. He stated the paid -on-call program is an opportunity to address diversity in
recruitment.
Chief Dolan provided details regarding division budgets for administration, operations,
emergency preparedness and fire prevention.
Chief Dolan answered questions from the Board and Finance Commission.
Public Comment
Ronak McFadden
Mount Prospect resident
• In response to Ms. McFadden's question and a previous comment regarding a lack
of female firefighters in the department, Chief Dolan confirmed there are females
on staff in several different roles in the Fire Department.
Steve Polit
Mount Prospect resident
• Asked how many women are currently on the eligibility list. Chief Dolan stated
there are two females on the current eligibility list.
No further discussion regarding the operating budgets for Community
Development/Building and Inspections Services, Police and Fire departments.
Mr. Thakkar summarized the 2022 Village Operating Budget:
• No change in service levels
• All existing Village programs are funded; any new programs are funded through
grants or other resources
• No change in staffing levels except in Fire and Human Services
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• Overall Supply and Service charges are adjusted to reflect inflationary adjustments
• Current inflation trending 5.3% over last 12 month; Cost of Living adjustment
budget is 4.0%
Mr. Thakkar stated the 2022 Operating Budget is $79,152,546.00, representing an
increase of 2.3% over 2021. Mr. Thakkar stated the General Fund Budget is divided into
three (3) categories: Operating, CIP (Community Investment Program) and Transfer Outs.
Mr. Thakkar provided additional details.
Mr. Thakkar discussed Debt Service payments, stating the Village's total debt service for
2021 totals $8.7 million. The Village will abate $3.2 million. The total Debt Service Levy
for the year is $4.4 million.
Mr. Thakkar provided the following details on non -departmental funds for the proposed
2022 budget:
Business District Fund
2022 budgeted revenues - 1, 285,500
2022 budgeted expenditures - 1, 285,000
Prospect & Main TIF Fund
2022 budgeted revenues - $4.5 million
2022 budgeted expenditures - $2.0 million
Risk Management Fund
Provides for all risk management activities including liability insurance, general liability
insurance, workman's compensation and employee health insurance.
2022 budgeted revenues - $10.2 million
2022 budgeted expenditures - $9.7 million
Fund Balance - General Fund
2022 budgeted revenues - $65,779,208
2022 budgeted expenditures - $69,211,839
Mr. Thakkar explained Fund Balance versus Cash Balance analysis.
Mr. Thakkar stated first readings of ordinances for the Levy, Budget and Abatements will
take place on November 2, 2021. The public hearing for the proposed 2022 Budget and
Property Tax Levy will be held on November 16, 2021 as well as second readings for the
ordinance for the Levy, Budget and Abatements will take place on November 2, 2021.
Mr. Thakkar answered questions from the Board and Finance Commission. A discussion
followed.
Public Comment
Steve Polit
601 N. Wilshire
Mount Prospect resident
• Provided clarification regarding how TIF districts produce positive outcomes
• Properties/developments that receive assistance from the TIF generate
increment that is used to fund the TIF over the life of the TIF; funding for the
TIF does not come from any other taxing body
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Tamara Brey
13 N. Pine
• Asked if funds from the American Rescue Plan are grants or if they are loans that
require repayment
Mr. Thakkar responded, stating they are grants; however, funds must be applied to
qualified items/programs.
Sharon Roberts
Mount Prospect resident/ former D59 School Board member
• TIFs have an immediate impact on school districts
Mayor Hoefert and Village Manager Cassady responded.
Louis Goodman
310 N. School Street
• Questioned why the Board did not put water and sewer fees
into the taxes
Mr. Thakkar responded.
There was no further public comment or discussion.
Mr. Thakkar thanked the Assistant to the Director of Finance Jenny Fitzgerald, the Finance
team, Village leadership and the Finance Commission for their support during the budget
process. Mr. Thakkar thanked the Village Board for the opportunity to present the
proposed 2022 budget.
14. ADJOURNMENT
With no further business to discuss, Mayor Hoefert asked for a motion to adjourn. Trustee
Rogers, seconded by Trustee Gens motioned to adjourn the Village Board and Finance
Commission Workshop. By unanimous voice vote of the Village Board, the October 19,
2021 meeting adjourned at 9:47 p.m.
Respectfully submitted,
Karen M. Agoranos, Village Clerk
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