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HomeMy WebLinkAbout03/02/1993 VB minutes MINUTES OF THE REGULARMEETIN~ OF THE I~YOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROBPECT MARCH 2, 1993 CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee Mark Busse Trustee George Clowes Trustee Timothy Corcoran Trustee Leo Floros Trustee Paul Moefert Trustee Irvana Wilks INVOCATION The invocation was given by Trustee Wilks. INVOCATION APPROVAL OF MINUTES Trustee Busse, seconded by Trustee Hoefert, APPROVE moved to approve the minutes of the regular MINUTES meeting Of the Mayor and Board of Trustees held February 16, 1993. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Floros, seconded by Trustee Busse, APPROVE moved to approve the following list of bills: BILLS General Fund $ 532,058 Refusal Disposal Fund 1,828 Motor Fuel Tax Fund 4,480 community Development Block Grant Fund 8,167 Illinois Municipal Retirement Fund 9,923 Water & Sewer Fund 59,292 Parking System Revenue Fund 1,489 Risk Management Fund 97,748 Vehicle Replacement Fund 60,098 Motor Equipment Pool Fund - capital Improvement, Repl. or Rep. 68,561 Downtown Redev. Const. Fund - Police & Fire Building Const. 3,260 Flood Control Revenue Fund 88 Corporate Purpose Improvement 1990 - Debt Service Funds - Flexcomp Trust Fund - Escrow Deposit Fund 24,442 Police Pension Fund 45,247 Firemen's Pension Fund 50,203 Benefit Trust Fund - $966,884 Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS, CITIZENS TO BE HEARD Jim Carver, representing the Mount Prospect Lions Club, WAIVE FEES: requested the Village Board to waive all fees and out LIONS CLUB of pocket expenses involved with conducting the annual CARNIVAL village Fair, June 30 - July 5, 1993, which will be held at Melas Park. Trustee Busse, seconded by Trustee Hoefert, moved to waive all fees and out of pocket expenses that would be involved in conducting the Mount Prospect Lions Club annual July 4th Village Fair. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, wilks Nays: None Motion carried. ~AYOR'S REPOR~ PRESENTATION: Mayor Farley introduced Bill Stafford, representing GFOA AWARD the Government Finance officers Association. Mr. Stafford announced that Mount Prospect was the recipient of the Distinguished Budget Presentation Award, which is the highest honor awarded. It was also noted that Mount Prospect has received other awards relative to finance, making Mount Prospect one of the few municipalities having achieved such high recognition. Mayor Farley expressed appreciation to staff, specifically Finance Director David Jepson. PROCLAMATION: Mayor Farley proclaimed the week of March 6 - 12, GIRL SCOUT WEEK 1993 as Girl Scout Week. PROCLAMATION: Mayor Farley proclaimed the week of March 8 - 12, TORNADO 1993 as Tornado Preparedness Week. PREPAREDNESS OLD BUSINESS VACATE ALLEYS An Ordinance was presented for second reading that would vacate those alleys abutting School and Owen Streets between Northwest Highway and Evergreen Avenue and the alley abutting Owen and William Streets, between Milburn and Evergreen Avenues, which alleys are no longer useful or necessary to the Village. Mayor Farley noted that a Public Hearing was held on February 16, 1993, relative'to vacating these alleys. It was noted that the additional real estate taxes to the residents being the receipents of the vacated alley would be approximately $19.00 per year. Mr. Hanes, owner of Bruce Automotive, stated that a portion of the alley proposed to be vacated is actually a driveway for the business next door. It was the decision of the Board that action on this subject should be deferred to the next meeting, March 16th, in order to confirm what properties are involved. ZBA 1-V-93 ZBA 1-V-93, 1129 Thomas More Terrace 1129 THOMAS An Ordinanqe was presented for first reading that MORE TERRACE would grant a variation to allow a circular driveway for a newly constructed single family home. The Zoning Board of Appeals recommended~-~ granting this request by a vote of 6-0. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an Ordinance. UPon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 2 - March 2, 1993 Trustee Corcoran, seconded b~e ~fert, ORD.NO.4524 moved for passage of Ordinance No. 4524 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 1129 THOMAS MORE TERRACE Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ZBA 2-V-93, 1810 Pheasant Trail ZBA 2-V-93 An Ordinance was presented for first reading that 1810 would allow a floor area ratio of .35, instead of PHEASANT TR the permitted .30, in order to allow an addition to an existing.single family home. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. Trustee Floros, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Clowes, seconded by Trustee Corcoran, moved ~RD.NO. 4525 for Passage of Ordinance No. 4525 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 1810 PHEASANT TRAIL Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ZBA 5-Z-93 and ZBA 6-SU-93, 630 West Rand Road ZBA5-Z-93 Ordinances were presented for first readings that ZBA6-SU-93 would rezone the subject property from R-X to B-3 630 W.RAND and grant a Special Use in order to allow the existing automotive service station. The Zoning Board of Appeals recommended granting these requests by votes of 6-0. Trustee Busse, seconded by Trustee Clowes, moved 'to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Busse, seconded by Trustee Clowes, moved ORD.NO.4526 for passage of Ordinance No. 4526 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 3 - March 2, 1993 Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ORD.NO. 4527 Trustee Wilks, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4527 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR PROPERTY LOCATED AT 630 WEST RAND ROAD Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. NEW BUSINESS OAKTON SEWER An Ordinance was presented for first reading that EXTENSION would grant an easement to the Metropolitan Water Reclamation District for an extension to the Oakton Street sewer. This project will be undertaken by and paid for completely by the MWRD. Trustee Corcoran, seconded by Trustee Busse, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ORD.NO. 4528 Trustee Corcoran, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4528 AN ORDINANCE FOR CONSTRUCTION oF UPPER DES PLAINES 20 C EXTENSION SEWER, PUMPING STATION AND FORCE MAIN Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. VILLagE MAN~ER~S REPORT BID: WARNING SIREN Village Manager Michael E. Janonis presented the following bid result for a weather warning siren to replace the existing siren at Algonquin and Linnemann Roads. It was noted that 3 invitations to bid were sent out for this specialized equipment however, only one bid was submitted, as follows: Bu Com, Inc. $16,880.00 BU COM,INC. Trustee Corcoran, seconded by Trustee Clowes, moved to concur with the recommendation of the administration and accept the bid submitted by BU Com, Inc. in the amount of $16,880.00 for the purchase and installation of a weather warning siren. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 4 - March 2, 1993 A request was presented to purchase a Minolta copy COPY machine for the Fire Department from Minolta Business MACHINE: Systems in the amount of $8,942.00. It was noted MINOLTA that investigations were conducted relative to the various features needed and what equipment offered those features. The proposed Minolta offers the desired features and was competitive in price. Members of the Board expressed their desire to go out for bid on this item, noting that if another Department plans to acquire a copy machine in the ~'~ near future, it may reduce the unit price if two machines were purchased instead of one. Bid spe~ications will be prepared and advertised on this copy machine. A request was presented to participate in an Urban URBAN Forestry Management Plan to develop a comprehensive FOREST plan for the Village which would assist in achieving accreditation as a Municipal Arborist. Approximately 50% of the total cost would be reimbursed to the Village from a grant. The following proposals were received for this project: ACRT, Inc. $5,500 Natural Path, Inc. 2,950 It was noted that Natural Path, Inc. is a small company and, in the opinion of the Village's Forester, would be unable to handle this project, therefore it is recommended that the proposal from ACRT be accepted. ~'~ Trustee Hoefert, seconded by Trustee Busse, moved ACRT, INC. accept the proposal submitted by ACRT, Inc. in the amount of $5,500 to prepare an Urban Forestry Management Plan. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The Village Manager presented requests for change CHANGE WORK work orders for the 3 major storm water/sewer ORDERS: improvement projects in 1993. STORM WATER IMPROVEMENTS Mr. Janonis stated that all 3 projects were approved subject to IEPA approval, however, the plans prepared by RJN Environmental were not approved as presented. The required changes resulted in additional costs as follows: Changes to the Fairview Gardens project requires an additional $668.15; Changes. to the Prospect Main/North Main project requires an additional $29, 31.0.00; and Changes to the Hatlen Heights project requires an additional $7,065.00. Members of the Board stated that it would be appropriate for RJN to absorb some of these costs, due to the fact that their design work did not meet requirements. Mr. Janonis stated that he would approach RJN on the subject. Trustee Floros, seconded by Trustee Clowes, moved Page 5 - March 2, 1993 to approve Change Order No. 1 for the Fairview Gardens project to increase the contract amount by an additional $668.15. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Floros, seconded by Trustee Hoefert, moved to approve Change Work Orders No. 1 and No. 2 for the Prospect Manor/North Main project and increase the contract amount by $29,310.00. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Floros, seconded by Trustee Hoefert, moved to approve Change WOrk Orders No. 1 and No. 2 f~r the- Hatlen Heights project and increase ~ the contract amount by $7,065.00. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. 93/94 BUDGET Mr. Janonis announced that the proposed budget for 93/94 was distributed and budget workshops will be held March 13th and March 20th from 9 AM to noon. AMEND ZONING: Mr. Janonis also reminded the Board that a joint CHAPTER 14 workshop with the Zoning Board of Appeals and the WORKSHOP Village Board will be held on March llth in the Trustees Room of the Village Hall. The purpose of the workshop is to review the proposed amendments to the Zoning Ordinance. ~ OTHER BUSINESS REQUEST TO WAIVE Richard Hendricks, 1537 East Emmerson Lane, stated ZBA FILING FEES that the Village Board had agreed to consider his request to waive the fee required to file an application for hearing before the Zoning Board of Appeals, which request was scheduled to be heard at the March 9th Committee of the Whole meeting. Mr. Hendricks stated that he would be out of town that day and asked if his request could be heard at this meeting. It was noted that Mr. Hendricks is appealing the interpretation of the Zoning Administrator relative to parking a boat in the side yard. Information relative to this request had been distributed to the Village Board on previous occasions. Mr. Hendricks stated that, in his opinion, precedence had been set relative to waiving the filing fees inasmuch as the Village does not pay a fee when filing for an amendment to the Zoning Ordinance. Following discussion, it was the unanimous opinion of the Village Board that Mr. Hendrick's request to waive the filing fee for a ZBA case be denied. Page 6 - March 2, 1993 XECUTIVE SESSION Trustee Hoefert, seconded by Trustee Busse, moved EXECUTIVE to go into Executive Session for the purposes of SESSION discussing Personnel and Litigation. Upon roll call: Ayes: BUsse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The Board went into Executive Session at 9:26 P.M. Mayor Farley r~convened the meeting at 9:B6 P.M. Present upon roll call: Mayor Farley Trustee Busse Trustee Clowes Trustee Corcoran Trustee Floros Trustee Hoefert Trustee Wilks MaYor Farley stated that no a~tion was taken during the Executive Session ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 10:03 P.M. Carol A. Fields Village Clerk Page 7 - March 2, 1993