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HomeMy WebLinkAbout3.1 Minutes 09/07/21r�vl� Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information ATTACHMENTS: VB Sept 7.pdf RegularMinutes of the ..- Board September 7, 2021 1 September 21, 2021 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - I_1» Z�1V_1 ��7 � u 11► 11� � �. Minutes 1 MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Tuesday, September 7, 2021 — 7:00 p.m. Village Hall 50 S. Emerson St. Mount Prospect, IL 60056 1. CALL TO ORDER Mayor Paul Hoefert called the meeting to order at 7:14 p.m. in the Boardroom at Village Hall, 50 S. Emerson Street. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee Colleen Saccotelli, and Trustee Richard Rogers Absent: None 2a. Pledge of Allegiance - Mayor Hoefert led the Pledge of Allegiance 2b. Invocation - Trustee Gens provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - August 17, 2021 Motion by Colleen Saccotelli, second by Terri Gens to approve the meeting minutes of the August 17, 2021 Village Board meeting. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Childhood Cancer Awareness Month, September 2021 Mayor Hoefert read the proclamation into record. Kristin and Charlotte Wind accepted the proclamation. 4.2 PROCLAMATION: National Preparedness Month - September, 2021 2 Mayor Hoefert read the proclamation into record. Village Emergency Management Coordinator Jim Miller accepted the proclamation. Mr. Miller recognized the Citizen Emergency Response Team (CERT) for their volunteer service to the community. 4.3 PROCLAMATION: September 11 - National Day of Service and Remembrance Jim Miller, along with Fire Chief John Dolan, Police Chief Koziol and Assistant Chief of Administration Bryan Loomis accepted the proclamation on behalf of the men and women of the Police and Fire Departments and all those who serve in our military. Mr. Miller invited all to attend the 9/11 Remembrance ceremony at Lions Park beginning at 9:00 a.m. this upcoming Saturday. 4.4 Accolades: Veterans of Foreign Wars (VFW) Public Servant Award Citation presented to Mount Prospect Police Officer Stevan Sparr. Les Durov of the VFW 1337 presented the VFW National Law Enforcement Public Servant Award to Mount Prospect Police Officer Stevan Sparr. (The award recognizes Officer Sparr's commitment to the Village Lost and Found Pets Program he created and the department's Facebook page dedicated to animal rescue he facilitates.) S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Anthony Addante Commander, Mount Prospect Police Department • Addressed comments made by Trustee Pissarreck during the August 10, 2021 Committee of the Whole meeting Liz Fischer Resident • Responded to Commander Addante's comments Richard Tracy Vice -President of MAP (Metropolitan Alliance of Police) and retired officer of the Mount Prospect Police Department • Supports the Mount Prospect Police Department; the patch depicting the thin blue line had nothing to do with hate or racism; expressed disdain regarding Trustee Pissarreck's comments at the August 10, 2021 meeting Judith Kirman 1042 W. Central Rd. • Brought on-going concerns relating to a property on North Lancaster Street to the attention of the Mayor and Board Falah Falih 919 S. Elmhurst Rd. • Raised concerns regarding speed limit violations and excessive road noise along Rt. 83 in the Village Jerry Boldt N. School Street • Current Board's set of principles do not represent the majority of Mount Prospect residents • Requested information regarding recall elections 3 Steve Polit 601 N. Wilshire • Urged those speaking before the Board under Citizens to be Heard to follow the Village Code which stipulates citizens state their name and address for the record. Village attorney Lance Malina responded, stating State Statutes limit requirements a municipality can impose John Dolan Fire Chief, Mount Prospect Fire Department • Thanked the community for their overwhelming response and assistence that helped locate a missing child 6. CONSENT AGENDA Motion by Richard Rogers, second by Colleen Saccotelli to approve the consent agenda as presented. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 6.1 List of Bills - August 11, 2021 to August 31, 2021 - $3,947,919.11 6.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-2" Liquor Licenses by one (1) Celaya Inc. d/b/a/ Frankie's Fast Food located at 720 E. Rand Road, Mount Prospect, IL. Ordinance No. 6576 6.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F -3-V" Liquor Licenses by one (1) Randhurst Sports Bar Inc. d/b/a/ Bar Louie located at 200 E. Rand Road, Mount Prospect, IL. Ordinance No. 6577 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, "TRAFFIC" IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will limit parking on Henry Street between Owen Street and Louis Street. Ordinance No. 6578 6.5 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AMENDING CHAPTER 18, "TRAFFIC" IN THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance will lower the speed limit from 30 MPH to 25 MPH on Prospect Avenue between Maple Street and School Street. Ordinance No. 6579 6.6 Request Village Board approval to accept public improvements for the Mount Prospect Pointe Development at 801 East Rand Road. 4 6.7 Motion to approve change order to the Gewalt Hamilton Associates contract award for Central Road & Emerson Street Pedestrian Crossing Improvements Phase 3 (construction engineering) Services in an amount not to exceed $3,634.06. 6.8 Motion to accept proposal from DLZ Illinois for specified engineering services necessary to develop a self-evaluation and transition plan required by the Americans with Disabilities Act (ADA). 7. OLD BUSINESS None 8. NEW BUSINESS 8.1 1st reading of an ORDINANCE AMENDING CHAPTER 14 "ZONING" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS. Director of Community Development Bill Cooney presented amendments to the zoning code of the Village of Mount Prospect specifically regarding municipal properties. Mr. Cooney stated the proposed changes would allow municipal buildings in the B-1 and B-2 zoning and I-3 districts. Mr. Cooney added that municipal buildings would be permitted in all commercial and industrial zoning districts. The proposed changes also would allow municipal buildings in all recreational and residential zoning districts. Mr. Cooney stated staff presented the subject text amendments to the Planning and Zoning Commission on August 12, 2021 and voted 5-0 to recommend approval of the amendments. There were no questions from the Board and no additional discussion. Motion by Richard Rogers, second by Terri Gens to waive the rule requiring two readings of an ordinance. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Motion by Colleen Saccotelli, second by Richard Rogers to approve the subject ordinance. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Ordinance No. 6580 8.2 A resolution authorizing the execution of an intergovernmental agreement with the Illinois Department of Transportation regarding proposed improvements to the intersection of Northwest Highway (U.S. Route 14), the Union Pacific Railroad right-of- way, Mount Prospect Road, and Prospect Avenue. This agreement will commit $127,984 in Village funds to the proposed improvements. Director of Public Works Sean Dorsey presented details on an intergovernmental agreement with the Illinois Department of Transportation (IDOT) that secures federal funds for improvements to the intersection of Northwest Highway, the Union Pacific 5 Railroad right-of-way, Mount Prospect Road and Prospect Avenue. Mr. Dorsey described the nature and scope of the project that is estimated to cost $3.2 million. Mr. Dorsey stated IDOT received $2.5 million in federal grants for this project. The balance of the total cost will be split between IDOT, Des Plaines and Mount Prospect. The Village's share of the cost is $127,984.00. Mr. Dorsey stated preliminary work will begin later this fall and the project is estimated to be completed in 2022. Board Comments • Improvements will address this accident-prone intersection • Project worthy of the cost • Suggested a right-hand turn restriction onto Mount Prospect Road from Northwest Highway Mr. Dorsey answered questions from the Board. Mr. Dorsey displayed a map depicting the proposed improvements for further clarification. Public Comment Steve Polit 601 N. Wilshire • Questioned if the plan includes crossing gates on both sides at Northwest Highway. Mr. Dorsey stated there will be gates in both directions Joanne Smith Resident • Design is confusing for this difficult intersection Mr. Dorsey responded, stating IDOT designed the plans for this project. There was no further discussion. Motion by John Matuszak, second by Colleen Saccotelli to approve the subject resolution. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Resolution No. 34-21 8.3 Motion to accept proposal from Fulton Sirens for the replacement of six weather sirens in an amount not to exceed $138,000. Emergency Management Coordinator Jim Miller presented plans to replace all six weather sirens within the Village. Mr. Miller stated the existing weather sirens are 25 years old and consist of five (5) electric sirens and one (1) mechanical siren. The existing siren sites will remain. Mr. Miller stated staff from the Fire Department and Emergency Management reviewed proposals submitted by four vendor and were evaluated using a scoring system based on key factors. The proposal submitted by Fulton Sirens was the most complete with the lowest cost. Mr. Miller stated the total cost to replace all six sirens totals $138.000. Public Comment Steve Polit 6 601 N. Wilshire Dr. • Concerned with the sound levels of mechanical sirens Mr. Miller responded, stating staff will work with the manufacture to ensure decimal ratings are not exceeded There was no further discussion Motion by Richard Rogers, second by Trustee Pissarreck to approve the subject motion. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9. VILLAGE MANAGER'S REPORT 9.1 Motion to waive the rule requiring public bidding and award a contract to Badger Meter Company of Brown Deer, Wisconsin for the procurement of 13 Automated Water Meter Reading System data communications gateway devices in an amount not to exceed $52,890.50. Director of Public Works Sean Dorsey presented a proposal from Badger Meter Company for the procurement of 13 Automated Water Meter Reading System data communications gateway devices. Mr. Dorsey provided details regarding the Village's use of a wireless system to collect water meter reads. This fixed -base system does not require staff to drive a route to collect meter reads. The meter reads are collected by a wireless system that has fixed data collection points located throughout the Village. This system has proven to operate with a high degree of accuracy. The data collection system, gateways, communicate with a server using a 2G cellular network that will be obsolete at the end of the year. Mr. Dorsey stated the Village owns 13 gateways that are at the end of their life cycle. The proposed Badger gateways are the only units that work with the Village's fixed base system. Mr. Dorsey stated staff recommends the proposal submitted by Badger to provide gateways for the Village -owned Automated Water Meter Reading System for a cost not to exceed $52,890.50. In response to a question from the Board, Mr. Dorsey state the gateways will be supported by the 4G network; 5G was not an option for this product. There was no further discussion. Motion by Richard Rogers, second by John Matuszak to approve the subject motion as presented. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.2 Motion to accept the proposal from Matrix Systems Group, Inc. for the purchase and installation of a Pure Storage FlashArray for an amount not to exceed $49,313.00. Chief Technology and Innovations Officer Andy Schaeffer presented a proposal from Matrix Systems Group for the purchase and installation of a new production storage ri device in the Village's primary data center. Mr. Schaeffer stated the proposed storage device is made by Pure Storage and is an all flash array with redundant controller and power supplies. Mr. Schaeffer stated the Village received three proposals for the Pure Storage device. Matrix Systems Group submitted the lowest cost proposal in the amount of $49,313. Mr. Schaeffer indicated ongoing yearly costs for hardware and software support are estimated to be $14,688. There were no questions from the Board. Motion by Richard Rogers, second by Terri Gens to approve the subject motion as presented. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.3 Motion to accept the Southwest Conference of Mayors Cooperative Bid Agreement for the purchase of one (1) 2021 Dodge Durango All -Wheel Drive Pursuit Vehicle from Thomas Dodge in amount not to exceed $43,000. Police Chief Koziol presented a proposal to replace squad number P-2 which is a 2016 Dodge Charger pursuit -rated vehicle serving as a front-line vehicle with over 100,000 miles. The vehicle was evaluated using Public Work's replacement policy. Chief Koziol stated the results of the evaluation deemed the 2016 Dodge Charger eligible for replacement. Chief Koziol stated the proposed vehicle will be purchased from Thomas Dodge under the Southwest Conference of Mayor Cooperative Bid Agreement that satisfies the requirements of the Village of Mount Prospect's Purchasing Policy. The cost of the new vehicle is $43,000 which includes the installation of emergency equipment, radios and computers. Public Comment Carole Martz Berkshire Dr. • Questioned if a Blue Live Matter flag emblem will appear on the proposed new vehicle. Chief Koziol responded, stating the thin blue line flag has never appeared on any Mount Prospect Police vehicle. Chief Koziol stated a singular blue line appears on the hood of the Crime Prevention vehicle along with the words, "Honor and Integrity. " Ronak McFadden Albert Street • Questioned if the thin blue line image appears on the inside of any police vehicle. For clarification, Ms. McFadden and Chief Koziol agreed to discuss this at a later time. There was no further discussion. Motion by Richard Rogers, second by Colleen Saccotelli to approve the subject motion. 8 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 10. ANY OTHER BUSINESS Trustee Gens encouraged everyone to attend the family -friendly Randhurst Streetfest this Saturday, September 10th, from fpm to 5pm. Trustee Filippone thanked all those who participated and volunteered at the Downtown Block Party and Celebrations of Culture events. Trustee Saccotelli reminded everyone that Coffee with Council is cancelled this Saturday so all can attend the 9/11 Remembrance Ceremony. Mayor Hoefert added the ceremony will begin at 9:00 p.m. at the bandshell (Lions Park). Mayor Hoefert stated the importance and necessity of closed session meetings; Board members have a fiduciary responsibility to maintain the integrity of these meetings by not sharing information with the public. Premature disclosure of sensitive information may put the Village a disadvantage in certain situations. 11. ADJOURNMENT With no further business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Filippone, motioned to adjourn the meeting. By unanimous voice vote of the Village Board, the September 7, 2021 regular meeting of the Village Board adjourned at 8:53 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 9