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HomeMy WebLinkAbout08/07/2007 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 7, 2007 .. CALL TO ORDER Mayor Wilks called the meeting to order at meeting to order at 7:10 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee John Korn Trustee Arlene Juracek Trustee Richard Lohrstorfer Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Wilks gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular meeting held July 17, 2007. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, LOhrstorfer, Zadel Nays: None Motion carried. .... Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the minutes of the special meeting held July 24,2007. Upon roll call: Ayes: Corcoran, Juracek, Korn, Lohrstorfer, Zadel Abstain: Hoefert Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS. was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT Mayor Wilks recognized members of local Boy Scout troops who were attending the meeting as part of their merit badge requirements. Boy Scout TrooD #23 Patrick Mulheron Boy Scout TrooD #155 John Di Cristofano Nick Di Cristofano Daniel Hindman APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments and reappointments for Village Board approval: .. 1 Sister Cities Commission Appointments Lorrie Huber Term expires May 2008 Denise Rano Term expires August 2011 COMMUNITY RELATIOS Appointment Maria Ortiz Term expires May 2008 Reappointment Barbara Muench Term expires August 2010 YOUTH COMMISSION Appointment Nandini Roy Term expires June 2008 Trustee Hoefert, seconded by Trustee LOhrstorfer, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer. Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD None. CONSENT CONSENT AGENDA AGENDA Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the following business items: BILLS 1. Bills dated July 12-31, 2007 2. A RESOLUTION AUTHORIZING NORTHWEST CENTRAL RES 35-07 9-1-1 SYSTEM TO APPLY FOR A GRANT UNDER THE INFRASTRUCTURE MAINTENANCE FEE LITIGATION CY PRES COMMITTEE'S GENERAL AUTHORITY TO MAKE SUCH GRANTS RES 36-07 3. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN AUTOMATIC FIRE MUTUAL AID AGREEMENT WITH THE PROSPECT HEIGHTS FIRE PROTECTION DISTRICT 2008-2012 CIP 4. Request Village Board approval of the 2008-2012 Capital Improvements Plan (CIP) POWER SUPPLY 5. Request Village Board approval to accept bid for replacements of UPS SYSTEM (uninterruptible power supply system) at Police and Fire HQ in an amount not to exceed $44,470. TREE STUMP 6. Request Village Board approval to accept bid for additional parkway tree REMOVAL stump removals in an amount not to exceed $55,000. 7. Request Village Board approval for final balancing change order/final WATERMAIN invoice for Prospect Meadows watermain replacement project phase REPLACEMENT " ($46,138). 8. Request Village Board approval to waive bid and purchase backbone HARDWARE & hardware and services from RMS Technology in an amount not to SERVICES exceed $11,105. 10. Request Village Board approval to waive bid process and purchase REPLACEMENT replacement servers in an amount not to exceed $18,488. SERVERS Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. 2 OLD BUSINESS PZ-15-07,701 EAST PROSPECT OLD BUSINESS Mayor Wilks presented for second (2nd) readings; (1) an ordinance to amend the official zoning map of the Village of Mount Prospect and (2) an ordinance granting a conditional use permit and variation for a Planned Unit Development at 701 East Prospect Avenue. Community Development Director William Cooney stated that in response to the comments from the Village Board and residents regarding the proposed development at the July 17, 2007 Village Board meeting the petitioner submitted a revised site plan that maintains the same number of units (12) with one (1) five (5) unit building, one (1) four (4) unit building and one (1) three (3) unit. The revisions include an increase of the setback along Edward Street to 20-feet and the relocation of one unit from the rear to the Prospect Avenue frontage. These revisions also increased the overall lot coverage to 51.6% which requires a variation as it exceeds the Village Code of 50% lot coverage. Mr. Cooney reviewed the revisions to the conditions granting a conditional use and variation related to the revised site plan: A. Development of the site in general conformance with the site plan prepared by HKM Architects and Planners, revision dated Jl:lR8 8, 2007 July 19, 2007. 1. 4X 20' front yard setback 20' 2. 8' interior side yard 3. .w 12' exterior yard setback 4. 9!-15' rear yard setback 5. 22' drive aisle width 6. 36'4" building height 7. 6&.4.!Vo lot coverage 51.6% lot coverage (corrected 8/21/07) B. Development of the units in general conformance with the floor plans prepared by HKM Architects and Planners, revision dated June 3 25, 2007. C. Development of the site in general conformance with the landscape plan prepared by HKM Architects and Planners, revision dated June 3 25, 2007. Mr. Cooney stated staff recommended Village Board approval of the revised site plan. He indicated the revised site plan had not been reviewed by the Planning and Zoning Commission. There was a brief discussion regarding the variation for lot coverage, Trustee Korn stated he did not support the revision to exceed 50% lot coverage. Mr. Constantine Flouras, Petitioner, stated the revisions were done in accordance with the comments and concerns from the Village Board and residents. He thanked the Village Board, staff and residents for working to make the development a positive addition to the area. Discussion was then opened for resident comments. Mr. Mike Pretschold 517 South Louis Street Mr. Pretschold stated he was in support of the rowhome development but felt the homes would be too close to the sidewalk. He expressed concern with traffic safety indicating the rowhomes will exacerbate the already existing problem with overnight parking. He noted the conditions are most problematic with snow removal and wondered where the additional snow from the rowhomes will be placed. 3 Village Manager Janonis acknowledged the parking concerns that exist in the area including overnight parking on Shabonee Trail. He stated the Village is seeking a solution that creates the least undue harm to residents in the area. And, while the Village continues to assess the factors contributing to the parking problem, the Police Department is taking a less punitive approach at this time. Village Manager Janonis stated the Village will continue to work on an effective solution to the parking issues in the area including overnight parking on Shabonee Trail. Mr. Roger Kruse 515 South Louis Street Mr. Kruse also expressed concern with the setback; twelve foot (12') setback is not adequate. Questioned the builders need to seek relief in 6 areas and width of the drive-way. Mr. Flouras, Petitioner, stated. the site plan had been revised in consideration of concerns, including setbacks, brought forth by residents, staff and the Village Board. He added that the development has adequate green space to handle snow removal and storage; will not be placed in public right-of-way. Citing Chapter 8, "Village Government Miscellaneous Provisions, n Section 115, "Conflict of Interest, n of the Village Code, Trustee Hoefert stated he would abstain from voting on the ordinances for Pl-15-07. Trustee Hoefert stated that while a conflict of interest did not exist, the abstention assured separation of his professional and public responsibilities, preserving the integrity and ethical standards of public office. Trustee ladel, seconded by Trustee Juracek, moved for approval of Ordinance 5641: AN ORDINANCE AMENDING THE OFFICIAL lONING MAP OF THE VILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED AT 701 EAST PROSPECT AVENUE ORD 5641 Upon roll call: Ayes: Corcoran, Juracek, Lohrstorfer, ladel Abstain: Hoefert Nays: Korn Motion carried. Trustee Juracek, seconded by Trustee ladel, moved to amend the ordinance for granting a conditional use permit and variations the rowhome development at 701 East Prospect Avenue as revised in the site plan dated July 19, 2007. Upon roll call: Ayes: Corcoran, Kom, Juracek, LOhrstorfer, ladel Abstain: Hoefert Nays: None Motion carried. Trustee ladel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance 5642 as amended: ORD 5642 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIATIONS IN THE NATURE OF A PLANNED UNIT DEVELOPMENT ROWHOME DEVELOPMENT FOR PROPERTY LOCATED AT 701 EAST PROSPECT AVENUE 4 NEW BUSINESS ORD 5643 AMEND CHAPTER 18 (TRAFFIC) Upon roll call: Ayes: Corcoran, Korn, Juracek, Lohrstorfer, Zadel Abstain: Hoefert Nays: None Motion carried. Mayor Wilks noted that as listed on the Agenda, Item B. PZ-16-07 under Old Business was deferred until the August 21, 2007 Village Board meeting. NEW BUSINESS Mayor Wilks presented for a first (1 st) reading an ordinance granting a Conditional Use permit for property located at 625 Slawin Court. This ordinance grants a Conditional Use permit to operate a vocational school. Community Development Director William Cooney provided an overview of the project stating the Petitioner, Search Development Center is requesting approval to operate a Vocational School that provides developmental training and support employment services to adults with developmental disabilities. Mr. Cooney stated the Planning and Zoning Commission recommended approval of the. request subject to complying with all conditions including Village and State regulations by a vote of 4-0. Mr. John Lipscomb, Search Development Executive Director provided additional information regarding the organization including goals and objections for the vocational school at 625 Slawin Court. Mr. Lipscomb also responded to questions regarding the potential needs of the facility; if and when Search Development will provide additional parking. Mr. Kruse 515 South Louis Street In response to Mr. Kruse's inquiry regarding the status of the property tax, Mr. Cooney stated the property would not be subject to property taxes. The Village Board acknowledged Mr. Kruse's concern but also commented on the potential benefits to the community by filling vacant properties. Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Lohrstorfer, Zadel Absent: Corcoran Nays: None Motion carried. Trustee Juracek, seconded by Trustee Zadel, moved for approval of Ordinance 5643: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 625 SLAWIN COURT Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Kom, Lohrstorfer, Zadel Nays: None Motion carried. Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance makes various traffic regulation changes around St. Paul Lutheran School, 18 South School Street. 5 Public Works Project Engineer Matt Lawrie provided an overview of staffs evaluation of the current traffic patterns during the school day and their cooperative efforts with St. Paul Lutheran School and residents to enhance safety for the students and neighborhood. Mr. Lawrie stated the traffic issues around the school were discussed at the July 9, 2007 Safety Commission meeting, and the Safety Commission recommended approval of various traffic regulations around the school including; removal of the one-way westbound designation along Busse Avenue between Elm Street and School Street during school days and adding parking restrictions on the west side of Elm Street north of Busse Avenue. . Ms. Jennifer Heinz, St. Paul Lutheran School Principal expressed her support of the proposed traffic changes and thanked the Village for its efforts to enhance student and neighborhood safety. Ms. Heinz responded to questions regarding parent education and thanked. the Village Board for their suggestions to effectively communicate the new traffic regulations to parents. In consideration of school starting Ms. Heinz requested that the Village Board waive the rule requiring two (2) readings of an ordinance. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Mr. Landgraf 21 South School Mr. Landgraf stated the proposed changes were a great solution to the existing traffic issues and requested Village Board approval of the changes. Ms. Teri Gems 101 South Elm Street Ms. Gems expressed her support of the recommended safety regulations except for the recommendation to enact a no parking restriction on the west side of Elm Street between 8:00 a.m. - 4:00 p.m. Ms. Gems stated the elimination of parking limit in front of her home imposes a hardship for her family. She asked for relief by allowing for 2-hour parking limit during school hours; similar to the parking regulations along Milburn Avenue next to St. Raymond School. Mr. Lawrie stated the elimination of parking during school hours at this location is recommended to assure two-way traffic during the school day especially during drop-off and pick-up. In response to additional comments from the Village Board regarding other schools Mr. Lawrie described traffic patterns including last year's changes at Forest View school to enhance student/neighborhood safety. Ms. Elizabeth Knipple 121 South Elmhurst Avenue Ms. Knipple expressed her concern for the apparent lack of enforcement of the Village's parking regulations. She questioned the Village's response to the number of parking concerns that have been brought forth. The Village Board acknowledged Ms. Knipple's concern, stating the Village does recognize the parking issues and is taking proactive measures to remedy the parking situation with a long-term solution. 6 ORD 5644 MANAGER'S REPORT OTHER BUSINESS CLOSED SESSION ADJOURN It was noted that the addition of the Police Department's Traffic Unit has increased enforcement of traffic regulations in the community. Trustee ladel, seconded by Trustee Juracek, moved for approval of Ordinance 5644: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Kom, Lohrstorfer, ladel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis noted the following business item: . Coffee with Council- Saturday, August 11, 2007 9:00 a.m. to 11 :00 a.m. Village Hall OTHER BUSINESS None. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss the following items: LAND ACQUISTION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony' on a complaint lodged against an employee to determine its validity. Trustee Juracek, seconded by Trustee ladel, moved to meet in Closed Session to discuss Land Acquisition ILCS 120/2 (c) (5) and Personnel 5 ILCS 120/2 (c) (1). Upon roll call: Ayes: Corcoran, Juracek, Korn, Hoefert, Lohrstorfer, ladel Nays: None Motion carried. The Village Board entered Closed Session at 8:40 p.m. ADJOURN The Village Board reconvened in Open Session at 9:01 p.m. There being no further business the Village Board meeting of August 7,2007 adjourned at 9:02 p.m. '7 <h~7" '. '. /-4""c. . .r(i:/~ Cf . M. Lisa Angell Village Clerk 7