HomeMy WebLinkAbout2. DRAFT MINUTES 08/07/2007
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
August 7,2007
CALL TO ORDER Mayor Wilks called the meeting to order at meeting to order at 7: 1 0 p.m.
ROLL CALL
Present:
Mayor Irvana Wilks
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee John Korn
Trustee Arlene Juracek
Trustee Richard Lohrstorfer
Trustee Michael ladel
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Korn led the Pledge of Allegiance.
I NVOCA TION
INVOCATION
Mayor Wilks gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the
regular meeting held July 17, 2007.
Upon roll call: Ayes:
Nays:
Motion carried.
Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
None
Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the minutes of
the special meeting held July 24,2007.
Upon roll call: Ayes: Corcoran, Juracek, Korn, Lohrstorfer, ladel
Abstain: Hoefert
Nays: None
Motion carried.
APPROVE BI LLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and all items further listed in that manner would be considered with
one (1) vote, as business item "IX. CONSENT AGENDA."
MAYOR'S MAYOR'S REPORT
REPORT Mayor Wilks recognized members of local Boy Scout troops who were attending
the meeting as part of their merit badge requirements.
Bov Scout Troop #23
Patrick Mulheron
Bov Scout Troop #155
John Di Cristofano
Nick Di Cristofano
Daniel Hindman
APPOINTMENTS
APPOINTMENTS
Mayor Wilks presented the following appointments and reappointments for Village
Board approval:
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Sister Cities Commission
Appointments
Lorrie Huber
Term expires May 2008
Denise Rano
Term expires August 2011
COMMUNITY RELATIOS
Appointment
Maria Ortiz
Term expires May 2008
Reappointment
Barbara Muench
Term expires August 2010
YOUTH COMMISSION
Appointment
Nandini Roy
Term expires June 2008
Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the
appointments and reappointments as listed above.
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD None.
CONSENT CONSENT AGENDA
AGENDA Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the following
business items:
BILLS 1. Bills dated July 12-31, 2007
2. A RESOLUTION AUTHORIZING NORTHWEST CENTRAL
RES 35-07 9-1-1 SYSTEM TO APPLY FOR A GRANT UNDER THE
INFRASTRUCTURE MAINTENANCE FEE LITIGATION
CY PRES COMMITTEE'S GENERAL AUTHORITY TO MAKE
SUCH GRANTS
RES 36-07 3. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT
PROSPECT TO ENTER INTO AN AUTOMATIC FIRE MUTUAL
AID AGREEMENT WITH THE PROSPECT HEIGHTS FIRE
PROTECTION DISTRICT
2008-2012 CIP 4. Request Village Board approval of the 2008-2012 Capital Improvements
Plan (CIP)
POWER SUPPLY 5. Request Village Board approval to accept bid for replacements of UPS
SYSTEM (un interruptible power supply system) at Police and Fire HQ in an amount
not to exceed $44,470.
TREE STUMP 6. Request Village Board approval to accept bid for additional parkway tree
REMOVAL stump removals in an amount not to exceed $55,000.
7. Request Village Board approval for final balancing change order/final
WATERMAIN invoice for Prospect Meadows watermain replacement project phase
REPLACEMENT II ($46,138).
8. Request Village Board approval to waive bid and purchase backbone
HARDWARE & hardware and services from RMS Technology in an amount not to
SERVICES exceed $11,105.
10. Request Village Board approval to waive bid process and purchase
REPLACEMENT replacement servers in an amount not to exceed $18,488.
SERVERS
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
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OLD BUSINESS OLD BUSINESS
Mayor Wilks presented for second (2nd) readings; (1) an ordinance to amend the
PZ-15-07, 701 official zoning map of the Village of Mount Prospect and (2) an ordinance granting
EAST PROSPECT a conditional use permit and variation for a Planned Unit Development at 701 East
Prospect Avenue.
Community Development Director William Cooney stated that in response to the
comments from the Village Board and residents regarding the proposed
development at the July 17, 2007 Village Board meeting the petitioner submitted a
revised site plan that maintains the same number of units (12) with one (1) five (5)
unit building, one (1) four (4) unit building and one (1) three (3) unit. The revisions
include an increase of the setback along Edward Street to 20-feet and the
relocation of one unit from the rear to the Prospect Avenue frontage. These
revisions also increased the overall lot coverage to 51.6% which requires a
variation as it exceeds the Village Code of 50% lot coverage.
Mr. Cooney reviewed the revisions to the conditions granting a conditional use and
variation related to the revised site plan:
A. Development of the site in general conformance with the site plan
prepared by HKM Architects and Planners, revision dated June g, 2007
July 19, 2007.
1. ~ 20' front yard setback 20'
2. 8' interior side yard
3. W 12' exterior yard setback
4. ~ 15' rear yard setback
5. 22' drive aisle width
6. 36'4" building height
7. 56.1 % lot coverage
B. Development of the units in general conformance with the floor plans
prepared by HKM Architects and Planners, revision dated June S 25,
2007.
C. Development of the site in general conformance with the landscape plan
prepared by HKM Architects and Planners, revision dated June S 25,
2007.
Mr. Cooney stated staff recommended Village Board approval of the revised site
plan. He indicated the revised site plan had not been reviewed by the Planning
and Zoning Commission.
There was a brief discussion regarding the variation for lot coverage, Trustee Korn
stated he did not support the revision to exceed 50% lot coverage.
Mr. Constantine Flouras, Petitioner, stated the revisions were done in accordance
with the comments and concerns from the Village Board and residents. He
thanked the Village Board, staff and residents for working to make the
development a positive addition to the area.
Discussion was then opened for resident comments.
Mr. Mike Pretschold
517 South Louis Street
Mr. Pretschold stated he was in support of the rowhome development but felt the
homes would be too close to the sidewalk. He expressed concern with traffic
safety indicating the rowhomes will exacerbate the already existing problem with
overnight parking. He noted the conditions are most problematic with snow
removal and wondered where the additional snow from the rowhomes will be
placed.
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Village Manager Janonis acknowledged the parking concerns that exist in the area
including overnight parking on Shabonee Trail. He stated the Village is seeking a
solution that creates the least undue harm to residents in the area. And, while the
Village continues to assess the factors contributing to the parking problem, the
Police Department is taking a less punitive approach at this time.
Village Manager Janonis stated the Village will continue to work on an effective
solution to the parking issues in the area including overnight parking on Shabonee
Trail.
Mr. Roger Kruse
515 South Louis Street
Mr. Kruse also expressed concern with the setback; twelve foot (12') setback is not
adequate. Questioned the builders need to seek relief in 6 areas and width of the
drive-way.
Mr. Flouras, Petitioner, stated the site plan had been revised in consideration of
concerns, including setbacks, brought forth by residents, staff and the Village
Board. He added that the development has adequate green space to handle snow
removal and storage; will not be placed in public right-of-way.
Citing Chapter 8, "Village Government Miscellaneous Provisions," Section 115,
"Conflict of Interest," of the Village Code, Trustee Hoefert stated he would abstain
from voting on the ordinances for PZ-15-07. Trustee Hoefert stated that while a
conflict of interest did not exist, the abstention assured separation of his
professional and public responsibilities, preserving the integrity and ethical
standards of public office.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance
5641:
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF
THE VILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED
AT 701 EAST PROSPECT AVENUE
ORD 5641
Upon roll call: Ayes: Corcoran, Juracek, Lohrstorfer, Zadel
Abstain: Hoefert
Nays: Korn
Motion carried.
Trustee Juracek, seconded by Trustee Zadel, moved to amend the ordinance for
granting a conditional use permit and variations the rowhome development at 701
East Prospect Avenue as revised in the site plan dated July 19, 2007.
Upon roll call: Ayes: Corcoran, Korn, Juracek, Lohrstorfer, Zadel
Abstain: Hoefert
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Ordinance
5642 as amended:
ORD 5642
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND
VARIATIONS IN THE NATURE OF A PLANNED UNIT DEVELOPMENT
ROWHOME DEVELOPMENT FOR PROPERTY LOCATED AT 701
EAST PROSPECT AVENUE
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NEW BUSINESS
ORD 5643
AMEND
CHAPTER 18
(TRAFFIC)
Upon roll call: Ayes: Corcoran, Korn, Juracek, Lohrstorfer, Zadel
Abstain: Hoefert
Nays: None
Motion carried.
Mayor Wilks noted that as listed on the Agenda, Item B. PZ-16-07 under Old
Business was deferred until the August 21, 2007 Village Board meeting.
NEW BUSINESS
Mayor Wilks presented for a first (1st) reading an ordinance granting a Conditional
Use permit for property located at 625 Slawin Court. This ordinance grants a
Conditional Use permit to operate a vocational school.
Community Development Director William Cooney provided an overview of the
project stating the Petitioner, Search Development Center is requesting approval to
operate a Vocational School that provides developmental training and support
employment services to adults with developmental disabilities. Mr. Cooney stated
the Planning and Zoning Commission recommended approval of the request
subject to complying with all conditions including Village and State regulations by a
vote of 4-0.
Mr. John Lipscomb, Search Development Executive Director provided additional
information regarding the organization including goals and objections for the
vocational school at 625 Slawin Court. Mr. Lipscomb also responded to
questions regarding the potential needs of the facility; if and when Search
Development will provide additional parking.
Mr. Kruse
515 South Louis Street
In response to Mr. Kruse's inquiry regarding the status of the property tax, Mr.
Cooney stated the property would not be subject to property taxes.
The Village Board acknowledged Mr. Kruse's concern but also commented on the
potential benefits to the community by filling vacant properties.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, LOhrstorfer, Zadel
Absent: Corcoran
Nays: None
Motion carried.
Trustee Juracek, seconded by Trustee Zadel, moved for approval of Ordinance
5643:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR
PROPERTY LOCATED AT 625 SLAWIN COURT
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18
(Traffic) of the Village Code. This ordinance makes various traffic regulation
changes around St. Paul Lutheran School, 18 South School Street.
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Public Works Project Engineer Matt Lawrie provided an overview of staffs
evaluation of the current traffic patterns during the school day and their cooperative
efforts with St. Paul Lutheran School and residents to enhance safety for the
students and neighborhood.
Mr. Lawrie stated the traffic issues around the school were discussed at the July 9,
2007 Safety Commission meeting, and the Safety Commission recommended
approval of various traffic regulations around the school including; removal of the
one-way westbound designation along Busse Avenue between Elm Street and
School Street during school days and adding parking restrictions on the west side
of Elm Street north of Busse Avenue.
Ms. Jennifer Heinz, St. Paul Lutheran School Principal expressed her support of
the proposed traffic changes and thanked the Village for its efforts to enhance
student and neighborhood safety. Ms. Heinz responded to questions regarding
parent education and thanked the Village Board for their suggestions to effectively
communicate the new traffic regulations to parents. In consideration of school
starting Ms. Heinz requested that the Village Board waive the rule requiring two (2)
readings of an ordinance.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel
Nays: None
Motion carried.
Mr. Landgraf
21 South School
Mr. Landgraf stated the proposed changes were a great solution to the existing
traffic issues and requested Village Board approval of the changes.
Ms. T eri Gems
101 South Elm Street
Ms. Gems expressed her support of the recommended safety regulations except
for the recommendation to enact a no parking restriction on the west side of Elm
Street between 8:00 a.m. - 4:00 p.m. Ms. Gems stated the elimination of parking
limit in front of her home imposes a hardship for her family. She asked for relief by
allowing for 2-hour parking limit during school hours; similar to the parking
regulations along Milburn Avenue next to St. Raymond School.
Mr. Lawrie stated the elimination of parking during school hours at this location is
recommended to assure two-way traffic during the school day especially during
drop-off and pick-up.
In response to additional comments from the Village Board regarding other schools
Mr. Lawrie described traffic patterns including last year's changes at Forest View
school to enhance student/neighborhood safety.
Ms. Elizabeth Knipple
121 South Elmhurst Avenue
Ms. Knipple expressed her concern for the apparent lack of enforcement of the
Village's parking regulations. She questioned the Village's response to the
number of parking concerns that have been brought forth.
The Village Board acknowledged Ms. Knipple's concern, stating the Village does
recognize the parking issues and is taking proactive measures to remedy the
parking situation with a long-term solution.
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ORD 5644
MANAGER'S
REPORT
OTHER
BUSINESS
CLOSED
SESSION
ADJOURN
It was noted that the addition of the Police Department's Traffic Unit has increased
enforcement of traffic regulations in the community.
Trustee ladel, seconded by Trustee Juracek, moved for approval of Ordinance
5644:
AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE
VILLAGE CODE
Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, ladel
Nays: None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis noted the following business item:
· Coffee with Council - Saturday, August 11, 2007
9:00 a.m. to 11 :00 a.m.
Village Hall
OTHER BUSINESS
None.
CLOSED SESSION
Mayor Wilks asked for a motion to enter Closed Session to discuss the following
items:
LAND ACQUISTION 5 ILCS 120/2 (c) (5) - The purchase or lease of real
property for the use of the public body, including meetings held for the purpose of
discussing whether a particular parcel should be acquired.
PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the
public body, including hearing testimony on a complaint lodged against an
employee to determine its validity.
Trustee Juracek, seconded by Trustee ladel, moved to meet in Closed Session to
discuss Land Acquisition ILCS 120/2 (c) (5) and Personnel 5 ILCS 120/2 (c) (1).
Upon roll call: Ayes: Corcoran, Juracek, Korn, Hoefert, Lohrstorfer, ladel
Nays: None
Motion carried.
The Village Board entered Closed Session at 8:40 p.m.
ADJOURN
The Village Board reconvened in Open Session at 9:01 p.m. There being no
further business the Village Board meeting of August 7,2007 adjourned at 9:02
p.m.
M. Lisa Angell
Village Clerk
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