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HomeMy WebLinkAbout08/17/2021 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Tuesday, August 17, 2021 — 7:00 p.m. Village Hall 50 S. Emerson St. Mount Prospect, IL 60056 1. CALL TO ORDER Mayor Pro -tem Colleen Saccotelli called the meeting to order at 7:03 p.m. in the Boardroom at Village Hall, 50 S. Emerson Street. 2 ROLL CALL Members present upon roll call by the Village Clerk: Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Mayor Pro -tem Colleen Saccotelli, and Trustee Richard Rogers Absent: Mayor Paul Hoefert 2.1 Pledge of Allegiance Led by Trustee Rogers 2.2 Invocation Trustee Rogers provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - August 4, 2021 Motion by Peggy Pissarreck, second by John Matuszak to approve the meeting minutes of the August 4, 2021 Village Board meeting. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion 4. MAYORS REPORT 4.1 Life Safety Award Deputy Fire Chief Tom Wang presented Life Safety Awards to LA Fitness employee Matt Hulseberg and by-standers Bob Hull and Phil Bolander for their action on June 15, 2021 that helped save the life of a patron. 2 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jill Friedrichs Resident Member, Mount Prospect Special Events Commission • Expressed concern regarding remarks made by Trustees Pissarreck and Gens during the August 4, 2021 Village Board meeting; suggested both trustees be censured for their comments • Announced her resignation from the Special Events Commission when her term expires on September 1, 2021 after 28 years of service 6. CONSENT AGENDA 6.1 List of Bills - July 28, 2021 to August 10, 2021 - $2,843,026.55 6.2 Motion to accept the Joint Purchasing Contract for the purchase and installation of 90 Spacesaver lockers and associated components for an amount not to exceed $91,743.65. 6.3 Motion to accept the Suburban Purchasing Cooperative bid for the purchase of one (1) 2021 Chevrolet Tahoe 4 -wheel drive Special Service Vehicle from Currie Motors Chevrolet in an amount not to exceed $42,000. 6.4 A RESOLUTION TO ENTER INTO TWO (2) INTERGOVERNMENTAL AGREEMENTS WITH ILLINOIS DEPARTMENT OF TRANSPORTATION FOR TRAFFIC SIGNAL MAINTENANCE. Resolution No. 31-21 6.5 A RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE MOUNT PROSPECT FIRE UNION, LOCAL 4119, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, AFL-CIO (TERM OF JANUARY 1, 2022 THROUGH DECEMBER 31, 2024) Resolution No. 32-21 6.6 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL JOINT FUNDING AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR RIGHT-OF-WAY COSTS ASSOCIATED WITH THE RAND -CENTRAL -MOUNT PROSPECT ROAD INTERSECTION IMPROVEMENTS PROJECT Resolution No. 33-21 Motion by Peggy Pissarreck, second by Agostino Filippone to approve the consent agenda as presented. Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion passes 7. OLD BUSINESS None KJ S. NEW BUSINESS 8.1 Discussion - American Rescue Plan Allocation Director of Finance Amit Thakkar presented the American Rescue Plan. Mr. Thakkar provided background information and details regarding the Village's allocation. The U.S. Treasury awarded the Village of Mount Prospect $7.0 million which will be distributed in two equal amounts; $3.5 million was received in May 2021 and the remaining $3.5 million will be distributed in May 2022. The awarded funds must be spent by December 2024 on qualifying uses and programs. Mr. Thakkar stated the purpose of the American Rescue Plan is to aid local governments through funding efforts to decrease the spread of COVID-19, support vital public services, support economic stabilization for households and businesses and to address public health and economic challenges impacted by the pandemic. Mr. Thakkar detailed the uses and constraints of the Plan. Mr. Thakkar indicated the Village has approximately $3.2 million in qualified lost revenues from 2020. Mr. Thakkar stated the Finance Commission discussed the American Rescue Plan and suggested a bulk of the funds (almost 90%) be used for Human Service Programs. Mr. Thakkar presented proposed programs that qualify for American Rescue Plan. The proposed Human Service programs include the addition of a Police Social worker, Behavioral Health Subsidy programs, Emergency Assistance Programs, Dial -a - Bus Program, Job/Skills training and expansion of the Community Connections Center. Mr. Thakkar reiterated that these projects are still in the planning stages and are subject to change. The proposed allocations will be discussed further with the Finance Commission before presenting final plans to the Village Board. Mr. Thakkar indicated staff must provide an initial compliance report to the U.S. Treasury by August 31, 2021. While no formal plan is required to be submitted at this time, the Village is required to submit quarterly and annual spending reports. The allocation of funds will be presented to the Village Board for formal adoption in the form of a budget amendment ordinance for the fiscal year 2021. Board Comments • Would like to see some of the funds used for infrastructure projects (sewer and water projects, broadband) • Supports opportunities to improve infrastructure through environmentally safe (green) means • Earmarking funds to support mental health programs is important • Seek other sources for job training and skills training (Harper, etc.); not a viable use of these funds • Supports recognition for Police/Fire personnel who took risks during the pandemic • Cautioned against creating programs that are not financially sustainable after 2024 when the funds run out • Should seek partnerships/collaborations with other entities/agencies to support common initiatives • Finance Commission input is important Public Comment Steve Pol it 601 N. Wilshire 4 • Expressed concern with the proposed allotment of funds that target social programs • Village should not duplicate services offered by townships • Concerned how the Village will sustain programs after 2024 • Questioned why the proposed $5 million allocation for the expansion of the Community Connections Center was not questioned by the Board There was no further discussion. 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for Lonnquist Boulevard street lighting improvements in an amount not to exceed $145,212. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation. Mr. Dorsey stated improvements to the Village's residential street light system is an important goal in the Strategic Plan. The 2021 street light improvements are scheduled for Lonnquist Boulevard between Meier Road and Busse Road. Mr. Dorsey stated Lonnquist Boulevard is considered a collector street, carrying more traffic than other local streets with more pedestrian and bicyclist traffic due to the Early Learning Center, Holmes Junior High and Clearwater Park located within the project area. Mr. Dorsey stated the original bid opening occurred on July 12, 2021. Only one (1) bid, submitted by Utility Dynamics, was received. The bid was 20% over the engineer's estimate. Staff contacted the contractors who did not bid to inquire the reasons for lack of interest in the project. The contractors cited low staffing levels with increased workload as the reason. In addition, some contractors expressed concern that long material delivery times would impact project completion within the time frame requested. Staff modified the bid documents, adding additional time to submit the bid and a longer project timeline. The new bid date as August 9, 2021. Two bids were received. Utility Dynamics submitted the lowest cost bid which was lower than their original bid. Utility Dynamics have successfully completed several street light projects in the Village previously and their work has been satisfactory. Staff recommends including a 10% contingency to allow for unanticipated expenses. The total recommended amount of the bid is $145,212. Mr. Dorsey requested the Board reject the original bid and accept the bid submitted by Utility Dynamics for an amount not to exceed $145,212. There was no additional discussion. Motion by Richard Rogers, second by Terri Gens to accept bid for Lonnquist Boulevard street lighting improvements in an amount not to exceed $145,212 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion passes 5 9.2 Motion to accept the MacQueen Equipment, LLC bid through the Houston -Galveston Area Council Cooperative Purchasing Program to replace Engine 518 for an amount not to exceed $671,387. Chief Dolan presented information regarding the replacement of Engine 518. Engine 518 has approximately 120,000 miles and has serviced over 25,000 emergency calls. This engine will be replaced with a 2022 Pierce Quantum and will be manned with 3 Firefighter/Paramedics. The anticipated life span of this engine is 15 years. The Quantum is a proven vehicle and the department has had success with this model. Chief Dolan stated the vehicle will be replaced in accordance with the Vehicle Replacement Plan and purchased through the Houston -Galveston Area Council Cooperative Purchasing Program. The cost of the vehicle is $671,387; after -market features will add another $5,000 to this cost. To avoid a $12,000 tariff charge, Chief Dolan would like to place the order as soon as possible. Chief Dolan stated staff supports the purchase of the 2022 Pierce Quantum Engine. Chief Dolan provided the following in response to questions from the Board: • Engine 518 will be placed on second reserve status and used for public education events, community events, block parties, etc. • Engine 517, the current reserve engine, will be sold • Illinois does not offer a joint purchasing program for emergency vehicles; the Village and many other municipalities in Illinois have successfully utilized the Houston -Galveston Co -Op program for several years Public Comment Louis Goodman 310 N. School Street Asked if the new engine operates on gas or diesel fuel. Chief Dolan responded that the new engine will operate on diesel fuel. There was no further discussion. Motion by Trustee Filippone, second by Trustee Pissarreck to accept the MacQueen Equipment, LLC bid through the Houston -Galveston Area Council Cooperative Purchasing Program to replace Engine 518 for an amount not to exceed $671,387 Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion passes 9.3 As submitted. No additional report. 10. ANY OTHER BUSINESS Trustee Matuszak questioned if the Village has "shovel -ready" projects that could qualify for federal programs. Mr. Cassady stated he will research and report back. Mr. Dorsey stated a few projects are close to completing Phase II designs and could be considered "shovel -ready". Mayor Pro -tem Saccotelli expressed well -wishes for a successful school year to students, teachers and parents. 11 Mayor Pro -tem Saccotelli also reminded everyone to support upcoming community events occurring over the next few weekends in the Village including the 56 Music Fix, Family Bike Ride, Downtown Block Party and Celebration of Cultures. 11. ADJOURNMENT With no further business to conduct, Mayor Pro -tem Saccotelli asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Filippone, motioned to adjourn the meeting. By unanimous voice vote of the Village Board, the August 17, 2021 regular meeting of the Village Board adjourned at 8:03 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 7