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HomeMy WebLinkAbout6.8 Motion to accept proposal from DLZ Illinois for specified engineering services necessary to develop a self-evaluation and transition plan required by the Americans with Disabilities Act (ADA).Mr�GauC �'d'+rt;�iect Subject Motion to accept proposal from DLZ Illinois for specified engineering services necessary to develop self-evaluation•transitionplan required by the Americans with Disabilities Act Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information September 7, 2021 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - true $39,545.00 General Fund CONSENT AGENDA Consent The federal legislation known as the Americans with Disabilities Act (ADA) provides comprehensive civil rights protections to persons with disabilities in the areas of employment, state and local government services, and access to public accommodations, transportation, and telecommunications. The ADA specifically requires public entities with more than 50 employees that have responsibility over streets and sidewalks to conduct a self-evaluation and create a transition plan that identifies the steps needed to bring the pedestrian infrastructure under their authority into compliance. It is possible that federal funding can be withheld without a transition plan completed or underway. Notably, the Chicago Metropolitan Agency for Planning (CMAP) is considering making the initiative a perquisite for transportation construction grants (CMAQ, TAP, STP -Shared Fund). A key goal of the Village of Mount Prospect is to develop an ADA self-evaluation and transition plan. Development of such a plan is a two -fold, future -oriented document. 1 The self-evaluation portion of the plan assesses how well the Village's transportation system such as sidewalks, curb ramps, pedestrian signals and crosswalks complies with the ADA. The self-evaluation looks at existing policies and programs related to accessibility, engages with the public, and inventories transportation infrastructure to identify barriers and opportunities for improvement. The transition plan prioritizes, estimates costs, plans and drafts a schedule to make the improvements identified in the self-evaluation. It is a multi-year approach to complete a comprehensive ADA self-evaluation and transition pan. Village staff has broken down the process into four phases as described below: Phase I Tasks - to be completed with this contract • Review and update the Village's grievance procedure and ADA policies/programs • Engage the community and stakeholders • Create a GIS -based data collection program of Village assets for future Self Evaluation • Train Village staff to use the data collection program • Develop the Transition Plan framework This phase will take approximately six months to complete. It is anticipated the accomplishments of Phase I will be presented to the Transportation Safety Commission and Village Board of Trustees the first quarter 2022. Phase II Tasks - 2022 • Conduct a comprehensive inspection of Village assets including curb ramps, sidewalk segments, crosswalks, and pedestrian signals (Self Evaluation) In an effort to reduce costs, the Village plans to collect the necessary data with its own personnel utilizing the GIS -based data collection program created by the consultant. This phase will take approximately twelve months to complete. Phase III Tasks - 2023 2 • Develop the priorities, costs, plan and schedule for physical improvements • Complete the Transition Plan report This phase will require the assistance of an engineering consultant and take approximately six months to complete. Upon completion, the Transition Plan will be presented to the Transportation Safety Commission and Village Board of Trustees. Phase IV Tasks - 2024 and beyond • Implement the Transition Plan; e.g. construct/replace sidewalk, curb ramps, crosswalks, and pedestrian signals in order to be in compliance with the ADA This phase may take many years to complete based on the implementation schedule. The schedule will need to be periodically reviewed and updated in the future. At this time, the Village seeks to enter into a contract with an engineering consultant to complete the Phase I tasks including identifying Village staff to oversee and implement the Transition Plan, reviewing the Village's grievance procedure and ADA policies/programs, engaging the community and stakeholders, creating a GIS -based data collection program for Self Evaluation, training Village staff to perform the Self Evaluation, and developing the Transition Plan framework. A Request for Technical and Cost Proposals was posted on the DemandStar bidding website and eight companies were contacted directly and invited to submit a proposal. Firms were asked to submit as part of their proposal the following information: 1. Resumes of key personal 2. Related experience on similar type projects 3. Summary of the firm's approach to the project 4. A separate cost proposal KI The Village received six (6) submissions. The six (6) consulting firms' Technical Proposals were reviewed on the basis of their understanding of our goals and their methodology to accomplish the tasks. The top three (3) firms were also interviewed by Village staff. They were then rated (with a maximum score of 100 points) according to these specific categories: project understanding & technical approach, similar project experience, project team capabilities, schedule, and overall completeness of submittal. The rankings are as follows: Consultant Points Hours Cost Cost/Hour DLZ Illinois, 96 275 $39,545.00 $144 Inc. WT Group, LLC 92 463 $81,190.00 $175 Oates 90 410 $59,000.00 $144 Associates, Inc. Altura Solutions, LLC* 86 918 $106,180.00 $116 HLR, Inc.* 80 246 $30,490.00 $124 Hancock 65 206 $28,156.00 $137 Engineering* *was not extended an interview DLZ Illinois, Inc. (DLZ) of Chicago, Illinois has put together a very strong project team with extensive experience developing ADA Self Evaluation and Transition Plans. They are well-informed of the latest ADA updates and have the capability to navigate the complex process to accomplish a comprehensive ADA Self Evaluation and Transition Plan. They have provided professional services to many clients around the country and in Illinois including the Illinois Department of Transportation and several nearby communities. Village staff negotiated with DLZ to assure the cost proposal has sufficient hours for each task, is reasonable in price, meets the goals and schedule of the project, puts us in a position to efficiently complete future phases, and is in the best interest of the Village. Staff supports the cost proposal submitted by DLZ. Alternatives 1. Accept proposal from DLZ Illinois for specified engineering services necessary to develop a self-evaluation and transition plan required by the Americans 4 with Disabilities Act (ADA). 2. Action at the discretion of the Village Board. It is staff's recommendation that the Village Board accept the proposal from DLZ Illinois, Inc. to provide specified engineering services to complete the Phase I tasks as described above for the ADA self-evaluation and transition plan for a not to exceed amount of $39,545.00. ATTACHMENTS: DLZ Tech -Cost Proposal2.pdf RFP. pdf 5 REVISED PROJECT APPROACH and (OST PROPOSAL for the VILLAGE OF MOUNT PROSPECT Alk SIIII....... ", ' IIL....... L11,1111% 1 01 IIIA1 A N1 I"" IIII'Z A IIhil SIIII ""1"" IIII 0 INilA, hi MAY 6, 2021 Village of Mount Prospect 1700 West Central Road UDLZ Mount Prospect, IL 60056 C:1 ri' WDLZ ARCHITECTURE - ENGINEERING •PLANNING SURVEYING • CONSTRUCTION SERVICES May 6, 2021 Mr. Jeffrey Wulbecker, PE Village Engineer Village of Mount Prospect 1700 West Central Road Mount Prospect, IL 60056 INNOVATIVE IDEAS EXCEPTIONAL DESIGN RE: Revised Response to Request for Proposal - ADA Self Evaluation and Transition Plan Dear Mr. Wulbecker: DLZ is pleased to submit our revised proposal and fee to provide professional consulting services for the Village of Mount Prospect's ADA Self Evaluation and Transition Plan. The content of our original submission remains valid, except as modified by the content of and attachments to this letter. The changes to the project approach and fees are based on a telephone conversation with Matt Lawrie on April 30, 2021. 4.2 FACILITY SELF-EVALUATION PLAN (add text below to this task) DLZ will work with staff to develop a comprehensive list of all facilities owned by the Village and facilities that provide Village programs and are not under Village ownership. This includes both non -ROW (buildings, parks, etc.) and ROW facilities. The goal of this effort is to quantify these facilities and allow for estimates of cost and effort involved to evaluate ADA compliance of each. For the non -ROW facilities, DLZ will develop a list of locations and provide the Village with an estimate of hours and costs to evaluate them. It is assumed this review will be a low level of detail and include a visual inspection of limited locations to confirm existing conditions. The deliverable will include the list and estimates only, though if floor plans are available and provided by the Village, DLZ will include figures identifying the areas within those facilities that are required to be included in a future facility self-evaluation (public and employee common -use areas). The primary focus of this project will be on the ROW facilities. DLZ will utilize publicly available aerial photography, available GIS information provided by the Village or obtained by DLZ, and field verification where needed to locate the following ROW facilities: • Curb ramps — DLZ will identify on aerial mapping the location of all existing curb ramps and locations where curb ramps should be provided but are missing. No detailed review of compliance of curb ramps is included, this effort is intended to enumerate the facilities to allow for estimates of effort to obtain detailed information to be provided. DLZ will work with Village staff to identify a methodology for a numbering system for all curb ramps to allow for future program management of your curb ramp network. • Pedestrian Access Routes (PAR) — DLZ will identify on aerial mapping the location of all existing PAR within the public ROW, as well as note segments that are missing and should be considered for connection based on context of each unique situation. No detailed review of PAR compliance is included. DLZ will utilize GIS or similar desktop methodology to measure the approximate total length of PAR to be evaluated. • Pedestrian Signals — DLZ will identify on aerial mapping the location of all existing pedestrian signals. The mapping will provide the location of each push button and the crossings controlled at each intersection. DLZ 8430 W II'.."ury^n Mawr Avo, Sto'6CC6, Chicago, II Q.. 60631.3440 II OFFICE 773 283 2600 I ONLINE CC✓C/e"VOd.I311..Z.00111 Allairoin BallUemfoinWa6na Il'°Bu°uuygevilller Burns Harbor amlleiiaago C i nciiun natil Cleveland Coluunillaun Ifaa'trolC II liun�C II:"oB6 ayrna Indianapolis .WileU Kaull,anmzoo Lansing Il.exiuvgto n Louisville IlCadiison IIMa uniNa Mollvi nda0a I1114unsCair II+Cau,olleaa��„p aue IP Gu°C IHuuu^nuu Fuulint JnCEUallu ;'^ka'uuCUl U09aa1f.Ga'ffGu^uy 7 ARCHITECTURE • ENGINEERING • PLANNING SURVEYING • CONSTRUCTION SERVICES INNOVATIVE IDEAS EXCEPTIONAL DESIGN UNMATCHED CLIENT SERVICE �)MaI,e 14 P,fi, Hums Fira prN,c. �,1"+ N V vah,1 0v 0, a ,Md O rana'atkm I'1 m Fap I of :i will work with Village staff to identify a methodology for develop a numbering system for all intersection corners with pedestrian signals to allow for future program management of your network. No detailed review of compliance with ADA/MUTCD requirements is included in this review, with the goal of the self-evaluation to provide the locations of the pedestrian signals and provide methodology for a unique numbering system for each intersection and signalized crossing for future program management. On -Street Parking — DLZ will identify on aerial mapping the location and type (parallel, perpendicular, or angled) of all regulated on -street parking, which includes all spaces that have individual spaces marked or parking that is metered. According to Village staff, no metered spaces currently exist. Note that only spaces that are individually marked are included in this evaluation; areas that have the parking/travel lane delineated with a fog line are not deemed as marked for the purposes of PROWAG. The mapping will include the locations of all spaces, including the location of existing marked accessible parking. DLZ will also meet with Village staff to discuss and demonstrate the various options for the future ROW data collection. These will include both applications on tablets and data collectors, which have been used by DLZ, our subconsultants, and clients to collect the data. The demonstrations will include set-up of the application, use in collection of data in the field, and different output formats available. 4.5 REPORT PREPARATION (add text below to this task) DLZ will add detailed information regarding the data collected as part of the 4.2 Facility Self -Evaluation Plan modifications described above to the report described in our RFP response. This will include: • Curb Ramps — Aerial mapping showing the location of all existing curb ramps and locations of missing ramps based on the presence of a PAR and no safety concerns for pedestrian crossings. Hard copy mapping will be included at a reasonable scale in the report appendix. Electronic copy of mapping will be provided for Client use. An example mapping page in Google Earth is provided in the appendix. • PAR — Aerial mapping showing the location of all existing PAR by block face, along with segments that are missing and should be considered for future construction/addition. Hard copy mapping will be provided in the report appendix. Electronic copy of mapping will be provided for Client use. A cumulative total will be provided to allow for estimation of effort involved in the future collection of detailed self-evaluation data. An example mapping page in Google Earth is provided in the appendix. • Pedestrian Signals —Aerial mapping showing the location of all existing intersections with pedestrian signals, including information about the existing conditions related to number of pushbuttons, crossing controlled at the quadrant, and a numbering system methodology developed in conjunction with Village staff will be provided. A table of this information will be included in the report appendix and be similar in format to the attached from a previous DLZ project but provide less detail due to the limited data to be collected. • On -Street Parking — The mapping will be provided in electronic format and identify the location of all marked on -street parking and existing accessible spaces. No detailed review of compliance with PROWAG requirements is included in the evaluation. DLZ will provide a figure and table for each block that provides on street parking which includes a unique numbering system and location of spaces as noted above. The figures and table will include details about each block face that provides on -street parking similar in format to the attached from a previous DLZ project. The report will include a description of the facilities included in the inventory, methods used for the inventory, quantification of all facilities, and discussion on the various options for future detailed self-evaluation. The discussion 11 w���wmmW�u�w , INNOVATIVE IDEAS EXCEPTIONAL DESIGN �o�SiwEv,duaumnand rmnmmw I an ARCHITECTURE . ENGINEERING .PLANNING | UNMATCHED CLIENT SERVICE pameaofa mnvsnws ^rvm,rwvcmnw env/ce | will include an estimate of the effort and cost involved for DLZ to complete the evaluation for reference to allow for future decisions and budgeting of both funds and staff time for the different data collection options. 4.1OASSUMPTIONS (modified from original asnoted below) The following changes are proposed from our original proposal: * TheseonndbuUet—mp|ace ^° The project includes nophysical review nfany Village facilities, other than potentially a cursory visual review where required to evaluate procedures that are in place." with "- The progect includes no detailed ohvsical review of anv Villaae facilities. A cursory ohvsical review where reauired to evaluate orocedures that are in olace and limited field verification of location and Dresence/absence of ROW facilities is included." 4.11 PROJECT SCHEDULE Nnchange tothe project schedule isanticipated. Very truly yours, DLZ ILLINOIS, INC. /J GregoryR.Brumn\PE President CD VV wash�ngton St v"(Wash RI (D W North!!St M 0 0rTh St z (P7 7 z rn " Figure B-1. Downtown Lebanon Shopping District On -Street Parking Locations by Block Number. E Vhishk Legend = marked parking -- -=alley = alley access Block tun"�l"{"9fV1 ;"r'l; Afro IT t N West St/W North St/N Lebanon St/W Washington St West A H u. South B w4. u N Meridian St/E North St/N East St/E Washington St West C N Meridian St/E North St/N East St/E Washington St 0 u u u ' u ' a West E South St 0rTh St z (P7 7 z rn " Figure B-1. Downtown Lebanon Shopping District On -Street Parking Locations by Block Number. E Vhishk Legend = marked parking -- -=alley = alley access Block Block Face Streets (BOLD indicates street with marked parking) Block Side N West St/W North St/N Lebanon St/W Washington St West A N West St/W North St/N Lebanon St/W Washington St South B N Lebanon St/W North St/N Meridian St/W Washington St South N Meridian St/E North St/N East St/E Washington St West C N Meridian St/E North St/N East St/E Washington St South N West St/W Washington St/N Lebanon St/W Main St West N West St/W Washington St/N Lebanon St/W Main St North D N West St/W Washington St/N Lebanon St/W Main St East N West St/W Washington St/N Lebanon St/W Main St South 11 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 12 N Lebanon St/W Washington St/N Meridian St/W Main St West N Lebanon St/W Washington St/N Meridian St/W Main St North E N Lebanon St/W Washington St/N Meridian St/W Main St East N Lebanon St/W Washington St/N Meridian St/W Main St South N Meridian St/E Washington St/N East St/E Main St West N Meridian St/E Washington St/N East St/E Main St North F N Meridian St/E Washington St/N East St/E Main St East N Meridian St/E Washington St/N East St/E Main St South S West St/W Main St/S Lebanon St/W South St West G S West St/W Main St/S Lebanon St/W South St North S Lebanon St/W Main St/S Meridian St/W South St North H S Lebanon St/W Main St/S Meridian St/W South St East S Meridian St/E Main St/S East St/E South St West I S Meridian St/E Main St/S East St/E South St North NOTE: aerial photographs may not depict conditions at the time of the evaluation. 12 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 13 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 14 15 NOTE: aerial photographs may not depict conditions at the time of the evaluation. i [: NOTE: aerial photographs may not depict conditions at the time of the evaluation. 17 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 18 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 19 NOTE: aerial photographs may not depict conditions at the time of the evaluation. 20 r N 4Jv jF of a CO aJ o O E InO O O i z E cc O ++ 1 U v 4J O N QJ Co U aJ ro U Q U )cif 4J ra � ru rl rl -I m N c -I m V) 41 Q " !? � Q N a) t O Q LA a) Ln d SZ 0- — C � 41 C: CLO l6 0- N�O ri rI O rI O O rl O O rI N N N 0 0 0 0 0 0 0 O r -i N N EU tl0 C) L V) Q Ln L U c tto LO (O L cu U V] a) L L ro u L Q "a mM — L a) aJ a) aJ a) aJ a) U U a) QJ a) aJ a) aJ a) aJ a)roQ w " 4-1 C cu L Lo L by pp Lv L co L to L co L Lu L pd Wqp Lv L Lo L Lv L co L Lv L co L la L r0 L cu L ,O c [6 LO Lo O O LO m LO m m O O aJ O w LO LO LO m LO m m LO LO -O L 1—� L a Q Q a a Q_ a s Q Q OLCL a o_ o_ o_ o_ o_ o_ o_ o_ .s 7, 'Q ) Q) CL v a) ai.� c E OJ -0o0 t E v UO U+r+ m Ln Ql lfl m N 00 O Zn = aJ p- U O _ [6 O r1 r -I rl N Ln I:t rl rl N 3: v) O Y m U- H r v a) to QJ = L U C C: V) O_ E U E Z�tY O Ln r-1 O Ln m N Ln O 00 O I, Ln 00 O N 00 0 t6 -O L Q r-1 ri ci ci ri ri ri ri ci ri ci ri ri L 'Ln > N L + a t a) 15 0 U Y a a) 4.1 � � � � � � �"' � � � t � � � � � s +� � L E a 41 L 00 LO U Q 6 ut v a-+ 7 a-+ 7 in a) a--� 7 of a1 +J Lu +� 7 a) }+ LO Lu +� 7 to aJ a--� LL +� 7 of a1 +J +- LO uJ N a) O H aJ N O L—') a,, m N t0 t� LO Z LO > Z LO Z LO > Z Z > z E N L a) Y a) QJ L c U CL S L6 O O 0- U Q U YCL U L i L O V1 a--+ Ln 4J N 4. 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J 7 [ / m \ } \ \ m 2 C C , u 4 n a ±CD \\ �� k i/ G G G G-0- m u = \ § ± \ / / / / / 0 E c 2 » % ro o = Z 2 \ $ $ $ 2 $ $ Laj % } n � � Ln y Ln\ 2 ƒ § V _ \/ / ƒ REVISED COST PROPOSAL - May 6, 2021 Task 1 - Review of Existing Policies, Programs, and Procedures Task Description CLASSIFICATION / HOURS Project Quality Sr. ADA Manager Manager Specialist Planner I Total Hours/Fee Project Kick -Off Meeting 16 16 Data Gathering 2 4 6 Evaluation of Policies, Programs, & Procedures 8 16 24 Review of Publications 2 4 6 Questionnaire Distribution and Coordination 21 2 Subtotal Hoursi 281 01 26 0 54 Labor Rate 1 $165.001 $215.001 $125.001 $110.00 Subtotal Task 1 Fee 1 $4,620.001 $0.001 $3,250.001 $0.001F $7,870.00 Task 2 - Facility Self -Evaluation Plan and Initial Public Engagement Task Description Project Manager Quality Manager CLASSIFICATION / HOURS Sr. ADA Specialist Planner I Total Hours/Fee Identify Village Facilities - Non -ROW 1 1 Identify and Map Village Facilities - ROW 12 12 40 64 Presentation to Village Staff on ADA Requirements webinar 4 4 8 Develop List of Outreach Targets 1 21 2 Prepare and Post Online Survey 21 1 1 2 Distribute Letters to Outreach Targets 1 1 Subtotal Hoursi 191 01 19 40 78 Labor Rate 1 $165.001 $215.001 $125.00 $110.00 Subtotal Task 2 Feel $3,135.001 $0.001 $2,375.001 $4,400.001F $9,910.00 Task 3 - Interim Transition Plan and Second Public Engagement Effort Task Description Project Manager Quality Manager CLASSIFICATION / HOURS Sr. ADA Specialist Planner I Total Hours/Fee Prepare Draft Report 12 48 60 Internal Distribution for Review/Comment 2 2 Teleconference to Review/Address Comments 1 1 2 Distribute Letters to Outreach Targets 1 1 Teleconference at End of Public Comment Period 11 1 1 2 Address Comments/Prepare Final Interim Report 21 1 4 6 Submittal of Final Interim Report and Other Work Product 21 1 2 Subtotal Hoursi 181 21 55 0 75 Labor Rate 1 $165.001 $215.001 $125.00 $110.00 Subtotal Task 3 Feel $2,970.001 $430.001 $6,875.001 $0.001F $10,275.00 Task 4 - Meetings/Presentations and Coordination Task Description Project Manager Quality Manager CLASSIFICATION / HOURS Sr. ADA Specialist Planner I Total Hours/Fee Project Management and Client Coordination 8 4 12 Progress Meetings/Videoconferences 4 4 8 ROW Options Demonstration Meeting 2 8 10 Prepare Presentation for Commission/Board 4 6 10 Village Transportation Safety Commission Presentation 14 14 Village Board of Trustees Presentation 14 14 Subtotal Hoursi 461 01 22 0 68 Labor Rate 1 $165.001 $215.001 $125.001 $110.00 Subtotal Task 4 Feel $7,590.001 $0.001 $2,750.001 $0.001F $10,340.00 Project Labor Total $38,395.00 Expenses Travel (mileage, etc. Lodging and Meals r�$n Total Expenses Project Total Cost 11 1 $39,545.00 27 Director Deputy Director Sean P. Dorsey Jason H. Leib \T Mount Prospect Public Works Department 1 700 W. Central Road, Mount Prospect, Illinois 60056-2229 Request for Proposals DATE: March 19, 2021 FROM: Jeffrey Wulbecker, P.E. Village of Mount Prospect Public Works Department RE: Request for Proposals ADA Self Evaluation and Transition Plan The Village of Mount Prospect is seeking professional consulting services for development of an ADA Self Evaluation and Transition Plan. Attached to this memo are: 1. A list of materials and information that should be included with your Technical Proposal and Cost Proposal (Exhibit A). 2. A general definition of the scope of work and requirements for your submittal (Exhibit B). 3. The evaluation process and tentative schedule (Exhibit Q. 4. Village Map (Exhibit D). Your Technical Proposal and Cost Proposal (two hard copies and one electronic copy) should be forwarded to the following address and received no later than 5:00 p.m. on Monday, April 5, 2021. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly marked Technical Proposal for the Village of Mount Prospect ADA Self Evaluation and Transition Plan and Cost Proposal for the Village of Mount Prospect ADA Self Evaluation and Transition Plan. Mr. Jeffrey Wulbecker, P.E. Village Engineer Village of Mount Prospect 1700 W. Central Road Mount Prospect, Illinois 60056 Pi..w 7ne o , 8 R 1-1, fl, o w, & B 8 7 03 28 Exhibit A Requirements for Proposals Agency: Village of Mount Prospect Project: ADA Self Evaluation and Transition Plan Your Technical Proposal and Cost Proposal should include the following information: 1. Name, address and brief history of firm. 2. Organizational chart and resumes of key personnel to be assigned to this project. 3. Related experience during the last five (5) years. 4. Description of process to accomplish the required tasks of the project. This should include: a. An understanding of the project. b. Objectives to be met as part of the project. c. Your approach to completing the project. d. The projected number of hours to complete the project broken down by task and personnel. e. A project schedule. 5. A separate, complete cost proposal broken down by task as described in the General Scope of Work. 6. Be single -sided and limited to a maximum of 40 pages, not including front and back covers, table of contents, and tabs. 29 Exhibit B General Scope of Work Agency: Village of Mount Prospect Project: ADA Self Evaluation and Transition Plan The federal legislation known as the Americans with Disabilities Act (ADA) provides comprehensive civil rights protections to persons with disabilities in the areas of employment, state and local government services, and access to public accommodations, transportation, and telecommunications. Title II of the ADA specifically applies to state and local governments, referred to as "public entities," and their programs and services. Title II Article 8 requires public entities to take several steps designed to achieve compliance. The Transition Plan used to implement compliance is to include a number of key components as required by the Act. It provides a method for local governments, such as the Village of Mount Prospect, to schedule and implement ADA required improvements to existing streets and sidewalks. A key goal of the Village of Mount Prospect for 2021 is to develop an ADA Self Evaluation and Transition Plan. At this time, the Village seeks to enter into a contract with an engineering firm to develop an ADA Self Evaluation and Transition Plan. The Plan is to meet the requirements set forth by the Americans with Disabilities Act and support applicable Federal/State/Village standards and guidelines. At a minimum, the following tasks are to be included in the scope of services. Additional tasks, at the consultant's recommendation, will be considered by the Village. 1. Become familiar with any recent changes to ADA/PROWAG requirements that would affect Plan development. 2. Become familiar with Village services, programs, policies, guidelines, plans, standards, etc. that would assist in Plan development. This would include reviewing online documents, interviewing staff, and requesting any other documents. 3. Create a Self -Evaluation Plan and schedule to identify conditions, barriers, ratings, etc. of the Village public rights-of-way. The Plan is to include a process for future evaluation of curb ramps, sidewalk segments, crosswalks, and pedestrian signals to be conducted by staff, consultant or combination of both. 4. Create an ADA Transition Plan that includes all required components including: • Identifying an ADA coordinator and person responsible for implementing the Plan • Reviewing and updating the Village's grievance procedure • Considering applicable standards and guidelines • Engaging the community • Preparing the self-evaluation • Developing the priorities, costs and schedule for physical improvements • Maintaining documentation 5. Submit a 75% progress plan and final ADA Transition Plan. 6. Attend multiple progress meetings with Village staff. 7. Make a presentation to the Village Transportation Safety Commission. 8. Make a presentation to the Village Board of Trustees for final approval. 30 Exhibit C Evaluation Process Agency: Village of Mount Prospect Project: ADA Self Evaluation and Transition Plan The Technical Proposal and Cost Proposal will be evaluated based on the following factors: • Project Understanding & Technical Approach • Similar Project Experience • Project Team Capabilities • Project Schedule • Personnel Hours & Cost Proposal • Overall Completeness of Submittal Firms selected for an interview will be contacted by the Village to arrange a date/time at the Mount Prospect Public Works Department, 1700 W. Central Road or via GoToMeeting, if necessary. The Village reserves the right to complete its selection without proceeding to an interview phase and the Village may choose to select a consultant based on information supplied in the proposal. Additionally, the Village may reject any or all proposals, alter the selection process in any lawful manner, or defer the selection process for its own convenience at any time. The Village of Mount Prospect appreciates your interest in this project. Any request for information or questions regarding this Request for Proposals can be directed to Jeffrey Wulbecker, Village Engineer, by phone at 847-870-5640 or email at jwulbeck@mountprospect.org. Tentative Schedule Task Target Submit Technical Proposal & Cost Proposal April 5, 2021 Select firms for interviews April 9, 2021 Select firm and negotiate contract April 23, 2021 Award contract May 4, 2021 Preliminary Plan Submittal August 2021 Final Plan Submittal September 2021 Transportation Safety Commission Presentation October 2021 Village Board Presentation November 2021 Pi..p 7R ae ; „i'., i o ��..���� R —� rod ,w i0 Fat>;: B, i ... —' ,; , 31 EXHIBIT D VILLAGE OF MOUNT PROSPECT SEMINOLE LN _ CAMP MCDONALD RD M co Q ry EUCLID AVE _w U 'J W KENSINGTON RD � a CENTRAL RD .......... U ,w a O z GOLF RD M co w H DEMPSTER ST x'40 m _ J Q , W OAKTON ST