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HomeMy WebLinkAbout06/27/2007 FC minutes FINANCE COMMISSION DRAFT MINUTES OF THE MEETING JUNE 27, 2007 PUBLIC WORKS FACILITY DRAFT I. CALL TO ORDER The meeting was called to order at 6:06 p.m. Those present included Chairman Charles Bennett and Commissioners Wayne Gardner, Vince Grochocinski, John Kellerhals, Tom Pekras, Ann Smilanic. Also present were Assistant Village Manager Dave Strahl, Information Technology Director Joan Middleton, Community Development Director Bill Cooney, Fire Chief Mike Figolah, Battalion Chief/Training Officer Chris Trudy, Fire Marshall Paul Valentine, Administrative Analyst Christina Park, Deputy Chief of Police Michael Semkiu, Commander Tim Janowick, Human Services Director Nancy Morgan, Human Services Deputy Director Jan Abernathy, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Director of Finance David Erb, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Also present were Daily Herald Reporter Steve Zalusky and resident Don Ocwieja. II. ApPROVAL OF MINUTES Commissioner John Kellerhals motioned to approve the minutes of March 22,2007. Commissioner Wayne Gardner seconded the motion, while Chairman Charles Bennett abstained. The minutes were accepted as presented. III. REvIEW OF PROPOSED (2008-2012) CAPITAL IMPROVEMENTS PLAN AND DISCUSSION ON DEPARTMENTAL ISSUES - INTERNAL AND EXTERNAL Summary Director of Finance David Erb provided a brief summary of the CIP and advised that departments would be presenting their CIP items along with any internal and external issues. Human Services Director of Human Services Nancy Morgan provided an overview of the Human Services department. Ms. Morgan outlined the department's tasks, community outreach programs, health screening programs, food pantry and flu shot program. Ms. Morgan spoke about Human Services involvement in the Crime Free Housing Program. Human Services is available to provide social services to residents that are involved in the crime free housing process. Deputy Director Jan Abernathy mentioned that the department was recently awarded grant money that will allow the department to purchase several laptops for use out in the community especially during home service visits. Community Development Director of Community Development Bill Cooney began by outlining the department programs that appear in the CIP, which are a continuation of programs from previous years. The three projects include 1) Downtown Redevelopment Programs 2) Corridor Improvements and 3) Streetscape Program. Mr. Cooney provided an update on the two new inspectors that have been hired. The sidewalk inspector has started a systematic inspection on the south side of town. Mr. Cooney also provided an update on the adjudication program and various developments throughout the Village. Mr. Cooney advised that the adjudication program has been very effective and in 2007 there have been 50 tickets from Community Development and 14 tickets from Finance issued. Police Department Deputy Chief Mike Semkiu began the discussion on items the department has in the 2008 - 2012 proposed CIP. Mr. Semkiu specifically discussed the need for a new range firing control system, citation interface system, electronic access system and furniture replacement. Mr. Semkiu discussed the Crime Free Housing Program and said that 145 people have attended the seminar as of June 21. Mr. Semkiu added that the feedback from the participants ofthe program has been positive. Mr. Semkiu also outlined several grants that have been applied for or received this year. Fire Department Fire Chief Mike Figolah began with a summary of the department's items in the 2008 - 2012 Capital Improvements Plan. Chief Figolah spoke about the new Fire Station 14, Public Works expansion and the Emergency Operations Center. ChiefFigolah also mentioned two grants that have been applied for. The first grant is for video conferencing equipment and would cover 80% of the costs ofthe equipment. The other grant is the MABIS Division I grant opportunity which is a $1,000,000 grant on behalf of all MABIS communities to link the communities together. Chief Figolah also mentioned that the facilities study was done, however they are waiting until all agreements were in place before the study is made public. There was a lengthy discussion among the Commission members regarding the study and the availability of the results. There was a general consensus among the members that they were not happy that they have not seen the results of the study and planning seems to be moving forward on the project. Chief Figolah stated that the study was meant to be a catalyst to developing a good plan. The idea was to present the result of the study along with a plan. ChiefFigolah provided the members with an update on the part-time disaster management position. In the few months that Tom Janetske has been with the Village he has helped in coordinating the pharmaceutical distribution plan that was recently tested and is also the coordinator of the National Incident Management System. Mr. Janetske has also received grant money for the medical reserve corp. and is completing the re- write of the emergency operations plan. Various members of the commission expressed concern of the cost of the proposed new Fire Station 14, Public Works expansion and Emergency Operations Center. There was concern over the current costs for the projects as compared to previously projected costs. Public Works 2 Director of Public Works Glen Andler began with brief discussion on internal and external issues. Mr. Andler then briefly highlighted several ofthe items in the CIP pertaining to Public Works. Mr. Andler discussed the Flood Control programs and explained the neighborhood traffic program, which has been successful. Mr. Andler discussed the Emerald Ash Borer issue and outlined the 10 year plan to address the problem and discussed how the department would handle the worse case scenario. Administration Assistant Village Manager Dave Strahl stated that the Village would be bringing in a consultant by the end of the year to develop a plan to replace the current phone system. Mr. Strahl then asked the members if they had any questions related to the administration projects in the 2008-2012 Capital Improvements Plan. Commissioner Ann Smilanic asked for an explanation of what the employee fitness equipment program was. Mr. Strahl stated that it is a component of a wellness program that the Village is currently rolling out to the employees. Director ofInformation Technology Joan Middleton provided an update on the status of projects that the new IT person was handling. Ms. Middleton also outlined several of the projects that were designated as Computer - Hardware/Software projects in the 2008-2012 Capital Improvements Plan. IV. CHAIRMAN'S REpORT Chairman Charles Bennett stated that he would like the members to refer to the Village Manager's letter in the Proposed CIP that says it is critical that the Village find a funding source for the CIP. After a brief discussion, the Commission agreed to continue to recommend a 1/4% increase in the home rule sales tax rate be earmarked as a funding source for the CIP, furthermore; they agreed that the Village should spend down reserves to 25% to help fund some critical CIP projects. There was also a general consensus among the members that they would like to hold off on making any recommendations related to Fire Station 14 until the results of the space needs study were available. V. FINANCE DIRECTOR'S REpORT There was nothing to report. VI. NEW BUSINESS Commissioner John Kellerhals stated that he would like to recommend that when the results of the space needs study are released the Commission hold a special meeting to discuss the results. VII. Next Meeting: July 26, 2007 Commissioner Tom Pekras motioned to adjourn which Commissioner Vince Grochocinski seconded. The meeting was adjourned at 9:52 p.m. The next meeting is scheduled for July 26,2007. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3