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Home My WebLink About06/19/2007 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 19, 2007 CALL TO ORDER Mayor Pro Tern Lohrstorfer called the meeting to order at meeting to order at 7:10 p.m. ROLL CALL Present: Mayor Pro Tem Richard Lohrstorfer Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee Michael Zadel Absent: Mayor Irvana Wilks Trustee John Korn PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Pro Tern Lohrstorfer gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Corcoran, seconded by Trustee Juracek, moved to approve the minutes of the regular meeting held June 5, 2007. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Lohrstorfer Nays: None Abstain: Zadel Motion carried. APPROVE BI LLS APPROVE BILLS and FINANCIALS & FfNANCIALS Mayor Pro Tern Lohrstorfer stated the next item on the agenda, "APPROVE BILLS & FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT There were no items under the Mayor's report. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mr. Bob Goehring Mount Prospect Lions Club President Mr. Goehring requested the Village Board's approval for the waiver of all fees for the Mount Prospect Lions Club Annual Village Fair to be held July 3rd - 9th at Melas Park. Trustee Hoefert, seconded by Trustee Corcoran, moved for approval to waive all Village required permit fees for the 2007 Mount Prospect Lions Club Annual Village Fair. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Zadel Nays: None Motion carried. 1 Mayor Pro Tern Lohrstorfer thanked the Lions Club for their work in organizing this very popular annual community event. CONSENT AGENDA CONSENT Village Manager Michael Janonis asked that item F., a resolution authorizing the AGENDA execution of a lease agreement between the Village of Mount Prospect and Capannari Ice Cream be removed from the Consent Agenda. Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: 1. Bills dated June 1-13, 2007 BILLS & 2. Financial Report dated May 1-30, 2007 FINANCIALS 3. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE RES 26-07 VILLAGE OF MOUNT PROSPECT AND THE VILLAGE OF ELK GROVE VILLAGE REGARDING THE USE OF THE VILLAGE OF MOUNT PROSPECT JAIL 4. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT RES 27-07 PROSPECT TO ESTABLISH AN ICMA RETIREMENT GOVERNMENTAL PURCHASE PLAN & TRUST 5. A RESOLUTION REQUESTING CLOSURE OF A PORTION RES 28-07 OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE 6. A RESOLUTION AUTHORIZING THE EXECUTION OF A RES 29-07 PARKING LOT ENFORCEMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NORWOOD BUILDERS (THE EMERSON AND LOFTS & SHOPS AT VILLAGE CENTRE DEVELOPMENTS "CENTER") 7. Request Village Board approval to waive bid and grant a TRAFFIC SIGN construction contract extension for Neighborhood Traffic CONTRACT Sign Project - Zone 12, in an amount not to exceed $29,297. 8. Request Village Board approval to accept NWMC bid for 2007 CRACK SEALING Crack Sealing Program in an amount not to exceed $56,650. PROGRAM 9. Request Village Board approval to accept NWMC/SPS suburban purchasing cooperative fuel bid. NWMC/SPS 10. Request Village Board approval to accept State of Illinois bid FUEL BID for the purchase of one truck cab and chassis in an amount not to exceed $58,740. TRUCK CAB 11. Request Village Board approval to accept proposal for water AND CHASSIS quality sample testing contract in an amount not to exceed $15,000. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS Mayor Pro Tern Lohrstorfer presented for a second (2nd) reading ordinances for property located at 1040 West Northwest Highway; (1) amend the official zoning PZ-14-06, 1040 W. map of the Village of Mount Prospect and (2) granting a conditional use permit and NW HIGHWAY variation. [The first reading of the ordinances was held February 6,2007 and with Village Board approval the second reading of the ordinances was deferred following presentations by the architect for the petitioner on March 6, and May 1, 2007.] Community Development Director William Cooney provided background information on the project. Mr. Cooney stated that based on comments from the Village Board and the neighbors of the proposed project the architect for the Petitioner has revised the site plan as follows: · reduced the number of units to 14 · relocated the cul-de-sac to the east lot line · revised elevations 2 Mr. Cooney noted staff had no objections to the changes but requested the Petitioner prepare a material board and modify the elevations to include a variety of architectural elements and interest to the homes. Additionally, staff recommended the Petitioner prepare a landscape plan that includes year-round landscaping to screen the bulb of the cul-de-sac. Mr. John Schiess, Architect for the Petitioner, presented an overview of the revised architectural plans for the proposed development. Mr. Schiess stated the revisions were made in response to comments from the Village Board and neighbors of the adjacent property at the May 1, 2007 Village Board meeting: . reduction of units from 15 to 14 . increased green space to 51 % . increased setbacks along the East and West property line . redesigned patios - increased outdoor living space . additionallandscaping/screenscape buffer from car lights . increased number of guest parking spaces . relocated cul-de-sac from west to east lot line Residents residing in the adjacent single family homes were in attendance; individuals that addressed the Village Board and their primary comments/concerns follow: Mr. Paul Glombowski 206 MacArthur Blvd. . ingress/egress remains inadequate Ms. Nancy Fritz, Northwest Meadows Homeowners Association President 103 North MacArthur Blvd. . density remains an issue - too many units . impact on 10 homes adjacent to proposed development · parking issues . concern with quality of exterior materials/architecture - would like to see samples of material Mayor Pro Tem Lohrstorfer thanked the residents for their continued involvement and constructive comments. There was general concurrence from the Village Board that Mr. Schiess had made significant strides in his revisions of the proposed project but lacks detail regarding overall quality of the development; Village Board requested more information related to building quality and materials. Additional comments/qUestions from the Village Board included: . Underground water storage - (Mr. Schiess responded underground water storage has been reconfigured but still in place) · Patio sizes . Further reduction in the number of units Noting the number of revisions that have been made since the original project proposal was brought before the Planning and Zoning Commission the Village Board indicated the proposed project as revised should be remanded to the Planning and Zoning Board for review and recommendation. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to remand PZ- 14-06, 1040 West Northwest Highway to the Planning and Zoning Commission for review and recommendation. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Zadel Nays: None Motion carried. 3 PZ-09-07, 501 MIDWAY DRIVE ORD 5633 NEW BUSINESS PZ-07-07, 601 E. KENSINGTON ROAD Mr. Schiess, indicated he would discuss the Village Board's decision to remand the project to the Planning and Zoning with the Petitioner; the Petitioner will determine whether to proceed. Mr. Schiess added that should the Petitioner chose to withdraw, a letter stating the Petitioner's decision to withdraw the project would be submitted to the Village prior to the July 26th, Planning and Zoning meeting. Mayor Pro Tem Lohrstorfer presented for a second (2nd) reading an ordinance granting a Conditional Use permit to operate a Community Center and school at 501 Midway Drive, Niagara Foundation. Mr. Cooney stated as a follow-up to the Village Board's discussion of the Conditional Use permit at the June 5, 2007 Village Board meeting, the Police Department reviewed the proposal specific to safety issues associated with access between the Center and school. Mr. Cooney stated the Police Department is comfortable with the proposal as presented but will also conduct a walk-through prior to the opening of the school. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance 5633: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR NIAGARA EDUCATIONAL SERVICES, INC., 501 MIDWAY DRIVE Upon roll call: Ayes: Nays: Corcoran, Hoefert, Juracek, Zadel None NEW BUSINESS Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance granting a Conditional Use permit in the nature of a mixed use planned unit development for property located at 601 East Kensington Road. Community Development Director William Cooney provided background information on the request to construct a mixed use industrial/commercial planned unit development. The Petitioner proposes to construct five (5) buildings on one (1) lot of record. Occupants of four (4) of the buildings have been identified as contractors; usage includes office space, warehouse areas, and outdoor storage areas. Tenant(s) for the retail space have not been secured; petitioner withdrew request for restaurant use. Mr. Cooney stated the Planning & Zoning Commission heard the request at the April 26 and May 24, 2007 meetings. Several residents attended the meetings and presented concerns. Working with the Petitioner the Commission modified the conditions of approval in response to resident's concerns. The Planning and Zoning Commission recommended approval of the Conditional Use permit by a vote of 7-0. Mr. Papanicholas, Petitioner, provided additional information: · Reconsider use of retail building for restaurant - national chain interested in site · Responded to resident's concerns; fencing, landscaping, outddor storage · High quality construction - compatible with rest of business park · No environmental issues · Property will have a "condominium" type association - uniform maintenance, landscaping, etc. 4 Noting the importance of maintaining the integrity of the Business Park and its market appeal to International businesses, the Village Board had several questions/concerns regarding the project's proposed industrial usage and compatibility with the other businesses in the area. Specific concerns included outdoor storage of materials and large equipment. Mr. Papanicholas stated three (3) of the four (4) contractors were in attendance and would be better able to respond to the Village Board's questions regarding their business operations. · Mr. Dan Powell, President Alamo Excavating · Mr. Mike Giannini Giannini Sewer and Water · Mr. Jim Peterson Peterson Roofing Mr. Powell stated he intends to use the Mount Prospect location for offices and a small warehouse. He will maintain his two (2) other existing locations for storage; Lake Bluff and Crystal Lake. He stated most equipment repair work is done on the job site; only small repairs would be down in the warehouse. Mr. Giannini stated his company does underground utilities for new construction. Materials are delivered directly to job sites and he has minimal equipment. Mr. Peterson stated his largest piece of equipment is a dump truck(s). Material preparation is done on the job site; no noxious odors would be generated at the proposed location site. The Petitioner indicated the outside "yards" of the proposed businesses would not be visible to adjacent properties or drive by traffic. The Petitioner also indicated he would work with the Village to maintain the integrity of the Business Park. Residents from the neighboring single family presented comments/concerns to the Village Board. Diane Pidgen 715 Eastman Drive George Pidgen 715 Eastman Drive . Negative impact on neighboring homes; Kensington and Wheeling Roads; increased traffic/safety concerns; noise and lighting . Inadequate screening of parking area/yards . Retail business especially a restaurant would negatively impact recreational use of business park; safety issues . Increased hours of operation with retail business . Lack of enforcement of by-laws regarding outside storage, retail use, etc. In response to the questions/comments from the Petitioner and residents the Village Board offered the following: . Retail - food establishments would require Village Board approval of a Conditional Use permit . By-laws governing usage need to be conditions of the Conditional use permit for the proposed development. . lighting - request that consideration be given to reducing the height of the light poles (Petitioner indicated he would work with staff on reducing pole height) Village Manager Janonis noted the site plans under consideration are date stamped June 4, 2007 and that date should be reflected in the ordinance. 5 AMEND CHAPTERS 7,19, 21,23 AND APPENDIX A OF THE VILLAGE CODE ORD 5634 LEASE AGREEMENT VILLAGE MANAGER'S REPORT OTHER BUSINESS CLOSED SESSION ADJOURN Mayor Pro Tem Lohrstorfer stated the second (2nd) reading for the ordinance to approve the Conditional Use permit for 601 E. Kensington Road would be at the July 17, 2007 Village Board meeting. Mayor Pro Tem Lohrstorfer presented for a first (1sl) reading an ordinance amending Chapter 7 (Sign Regulations), Chapter 19 (Health Regulations), Chapter 21 (Building Code), Chapter 23 (Offenses and Miscellaneous Regulations) and Appendix A of the Village Code. Mr. Cooney stated the ordinance makes minor updates to the Village Code related to Environmental Health regulations. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Juracek, Zadel None Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance 5634: AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS), CHAPTER 19 (HEALTH REGULATIONS), CHAPTER 21 (BUILDING CODE), CHAPTER 23 (OFFENSES AND MISCELLANEOUS REGULATIONS) AND APPENDIX A OF THE VILLAGE CODE Village Manager Janonis asked for a deferral of the Resolution authorizing the lease agreement with Capannari Ice Cream until the July 17, 2007 meeting. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval to defer the resolution authorizing the lease agreement between the Village of Mount Prospect and Capannari Ice Cream. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis noted the following business/community items: · Fine Arts Festival - Saturday, June 23rd 10:00 a.m. - 5:00 p.m. · July 3, 2007 Village Board meeting - Cancelled OTHER BUSINESS None. CLOSED SESSION Mayor Pro Tem Lohrstorfer stated there was no need for the Closed Session as listed on the Agenda; Land Acquisition. ADJOURN Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the June 19, 2007 Village Board meeting at 8:59p.m. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Zadel Nays: None , f cP /l/~~>!~ _.:/ M. Usa/Angell r Village Clerk Motion carried. 6