HomeMy WebLinkAbout2.1 MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 PM
Tuesday, March 16, 2021
The following message appeared on the meeting agenda posted March 12, 2021:
Return of in-person meetings:
We are happy to announce the return of in-person meetings for all our Boards and Commissions. Although it
may look a bit different than what we remember, we are committed to conducting a safe and productive meeting
for all.
Members of the public who wish to speak under Citizens to be Heard or on an agenda item may join us live at
Village Hall. We'll check your temperature upon arrival and masks or face coverings will be required during the
length of your visit. Physical distancing protocols will also be enforced. If we reach the capacity limit for the
Boardroom, you may be asked to wait in the Farley Community Room or outside the boardroom.
If you wish to address the Board in-person on March 16, 2021, please notify us by emailing
kagoranos@mountprospect.org by 3:00 p.m. on March 16th so we may plan accordingly while keeping everyone
safe. Please include your name and address in the email along with your intent to speak under Citizens to Heard
or on an agenda item. This will help us plan the flow of the meeting. To be respectful of everyone's opportunity
to participate, your chance to speak may be limited in time by the Chair of the meeting (Mayor) depending on
the number of participants. We also ask that you limit attendance to only those who wish to speak before the
Board.
The board has always recognized the need to accommodate those with disabilities Any individual who would
like to attend this meeting but because of a disability or who needs some accommodation to participate will be
able to address the board remotely. The same advance notice detailed above is required. You will then be
provided with a communications link. Your chance to speak will be limited to 3 minutes.
Those who are unable to join us live may submit comments or questions to vmo@mountprospect.org .
Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting.
As always, you may also join us via livestream or view the meeting on Comcast or WOW channel 17.
1, CALL TO ORDER
The March 16, 2021 regular meeting of the Village Board was called to order by Mayor
Arlene ]uracek at 7:02 p.m. in the Boardroom at Village Hall, 50 S. Emerson Street,
Mount Prospect, IL.
1.1 Roll Call
Members present upon roll call by the Village Clerk: Mayor Arlene ]uracek, Trustee Colleen
Saccotelli, Trustee Eleni Hatzis, Trustee Michael Zadel, Trustee Paul Hoefert, Trustee
Richard Rogers, and Trustee William Grossi
Absent: None
1.2 Pledge of Allegiance - Trustee Saccotel I i led the Pledge of Allegiance.
1.3 Invocation - Trustee Rogers provided the invocation.
2. APPROVAL OF MINUTES
2.1 Minutes of the Regular Meeting of the Village Board - March 2, 2021
Motion by Eleni Hatzis, second by William Grossi to approve the minutes of the March 2,
2021 regular meeting of the Village Board.
The minutes were approved by unanimous voice vote of the Village Board.
Final Resolution: Motion Passed
3. MAYORS REPORT
3.1 APPOINTMENT TO BOARDS AND COMMISSIONS N Planning & Zoning Commission
Appointment - Donald Olsen
Mayor Juracek presented Donald Olsen for appointment to the Planning and Zoning
Commission to replace Sharon Otteman who is resigning due to family commitments.
Motion by Michael Zadel, second by Colleen Saccotelli to ratify the appointment of Donald
Olsen to the Planning and Zoning Commission.
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers. William
Grossi
Nay: None
Final Resolution: Motion Passed
4, COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
There were no citizens to be heard for public comment.
5. CONSENT AGENDA
Motion by Paul Hoefert, second by Michael Zadel to approve the consent agenda as
presented:
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers,
William A Grossi
Nay: None
Final Resolution: Motion Passed
5.1 Monthly Financial Report - January 2021
5.2 List of Bills - February 24, 2021 to March 9, 2021
5.3 Motion to accept proposal from Soil Engineering &Testing Consultants, LLC (SET)
for Material Testing Services in an amount not to exceed $40,000.
5.4 Motion to accept bid for 2021 Sanitary Point Repair Project in an amount not to
exceed $130,350.
5.5 Motion to accept bid for replacement of the motor control center at Booster Pumping
Station #5 for an amount not to exceed $134,450.80.
5.6 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A GRANT OF EASEMENT TO
COMMONWEALTH EDISON ON VILLAGE -OWNED PROPERTY AT 20 WEST BUSSE AVENUE
(20 WEST AND CHASE BANK BUILDING DEVELOPMENT PROJECTS).
Resolution No. 12-21
5.7 A RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE METROPOLITAN ALLIANCE OF
POLICE MOUNT PROSPECT SERGEANTS CHAPTER #85
Resolution No. 13-21
5.8 AN ORDINANCE AUTHORIZING A SECOND AMENDMENT TO THE REDEVELOPMENT
AGREEMENT FOR THE JPMORGAN CHASE BANK DEVELOPMENT COMPRISING A PART OF
THE PROSPECT AND MAIN TIF DISTRICT OF THE VILLAGE OF MOUNT PROSPECT,
ILLINOIS
Ordinance No. 6565
5.9 A RESOLUTION ENDORSING THE COMMUNITY SOLAR CLEARINGHOUSE SOLUTION
(CS2) PROGRAM PROPOSED BY THE METROPOLITAN MAYORS CAUCUS BY THE VILLAGE
OF MOUNT PROSPECT
Resolution No. 14-21
6. OLD BUSINESS
None
7, NEW BUSINESS
7.1 1st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING
DECEMBER 31, 2020.
Director of Finance Amit Thakkar presented the final 2020 budget amendments that
will allow the Village to execute interfund transfers to recognize revenue adjustments.
Mr. Thakkar stated the 2020 budget originally had $4,768,000 in transfer outs planned for
2020 for Flood Control Projects, Small Capital Improvement Projects (CIP) and Street
Construction Projects. Several CIP projects were postponed due to COVID-19, and the
transfer of $900,000 (intended for CIP) was removed from the budget in September 2020,
resulting in a current budget amount of $3,868,000. Mr. Thakkar stated the proposed
amendment will increase the current transfer out budget for the General Fund in the
amount of $730,000. The amendment includes removal of $475,000 planned transfer to
the Street Construction Fund, increase of $1.1 million transfer to Debt Service Fund to
cover the 2018B Debt Service Levy for Police and Fire headquarters and an increase of
$100,000 transfer to the Flood Control Construction Fund to cover the additional
engineering expenses for Levee 37 Phase II.
After the amendments are executed, the General Fund Balance will be $62,202,886.
Mr. Thakkar provided details regarding other revenue adjustments including a transfer
of $590,000 from the Police and Fire Construction Project to the Prospect and Main TIF
and $1.2 million from Rebuild Illinois grants to the Motor Fuel Tax Fund that will benefit
the Street Improvement Construction Fund.
There were no questions from the Board.
Trustee Hoefert clarified that the Board has never discussed or addressed the topic
of defu nd i ng the police.
Motion by Paul Hoefert, second by William Grossi Motion to waive the rule requiring two
readings of an ordinance.
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers,
William Grossi
Nay: None
Motion Passed
Motion by Paul Hoefert, second by William Grossi to approve the ordinance as presented.
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers,
William Grossi
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6566
7.2 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL
AGREEMENT WITH THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER
CHICAGO TO UTILIZE PHASE II STORMWATER GRANT FUNDS FOR THE CONSTRUCTION
OF THE ASPEN TRAILS PARK STORMWATER IMPROVEMENTS.
Director of Public Works Sean Dorsey presented information regarding the subject
Intergovernmental Agreement with the Metropolitan Water Reclamation District of
Greater Chicago. The agreement will allow the distribution of grant funds totaling $3
million to the Village for construction costs associated with stormwater improvements at
Aspen Trails Park.
Mr. Dorsey stated the grant funds can be applied only to construction costs. The $3 million
grant will fund approximately 48% of the actual construction costs. The anticipated actual
construction cost is $6 million. The balance will be paid from an existing Rebuild Illinois
bond distribution and General Fund reserves. The existing Village IGA with River Trails
Park District for use of their facilities for stormwater detention dictates an expenditure of
$440,000 from the Village paid to the River Trails Park District. The will help fund
approximately $840,000 worth of amenity improvements at the park; the park district
will fund the remaining $400,000. Mr. Dorsey stated construction will begin this summer.
There was no further discussion.
Motion by Paul Hoefert, second by Colleen Saccotelli to approve the resolution as
presented.
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers,
William Grossi
Nay: None
Final Resolution: Motion Passed
Resolution No. 15-21
8, VILLAGE MANAGER'S REPORT
8.1 Motion to accept bid for Street Resurfacing Program in an amount not to exceed
$4,405,784.
Mr. Dorsey stated this annual program's purpose is to maintain all Village streets on an
average 20 -year service life cycle. Mr. Dorsey stated this year's street resurfacing project
includes 7.3 miles of Village Streets and is being funded through the Street Improvement
Construction Fund, the Motor Fuel Tax Fund and the Rebuild Illinois Fund. Mr. Dorsey
stated the cost of resurfacing streets is less than the cost of reconstruction. This project
is bid annually.
Five bids were received for the 2021 Street Resurfacing Program. Mr. Dorsey provided
details of the bid results. Arrow Road Construction submitted the lowest cost, responsive
bid. The bid prices submitted for 2021 averaged an increase of 3.6% in cost compared
to the 2020 bid. Arrow Road Construction has previously completed similar work for the
Village and their work has been satisfactory.
In a response to a question from the Village Board, Mr. Dorsey stated more accurate
bids are received by bidding the project annually. Costs and quantities can vary from
year-to-year and this allows the Village to fine-tune quantities resulting in best pricing
by bidding annually.
There was no further discussion.
Motion by Michael Zadel, second by Richard Rogers to approve as presented.
Yea: Colleen Saccotelli, Eleni Hatzis, Michael Zadel, Paul Hoefert, Richard Rogers,
William Grossi
Nay: None
Final Resolution: Motion Passed
8.2 As submitted
No additional report.
9. ANY OTHER BUSINESS
Mayor Juracek encouraged residents to participate in the Mount Prospect Historical
Society's "Pandemic Moments" project. The collaborative project solicits personal
experiences from the community relating to COVID-19. These narratives will help tell
Mount Prospect's story of the pandemic for posterity.
Trustee Rogers welcomed back resident and frequent meeting attendee, Louis Goodman.
Mayor Juracek announced Early Voting is underway at Village Hall and continues
through April 5, 2021.
10, ADJOURNMENT
There being no further business to discuss, Mayor Juracek asked for a motion to
adjourn. Trustee Hoefert, seconded by Trustee Rogers motioned to adjourn the
meeting. By unanimous voice vote, the March 16, 2021 regular meeting of the Village
Board adjourned at 7:38 p.m.
Respectfully submitted,
Karen M. Agoranos