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HomeMy WebLinkAbout3.1 MinutesMINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Tuesday, July 6, 2021 — 7:00 p.m. Village Hall 50 S. Emerson St. Mount Prospect, IL The following message appeared on the meeting agenda: Those who are unable to join us live may submit comments or questions to kagoranos@mountprospect. org. Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting. As always, you may also join us via livestream or view the meeting on Comcast or WOW channel 17. 1. CALL TO ORDER Mayor Hoefert called the meeting to order at 7:10 p.m. in the Boardroom at Village Hall, 50 S. Emerson St. Mount Prospect, IL. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Peggy Pissarreck, Trustee Richard Rogers, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak and Trustee Colleen Saccotelli Absent: None 2a. Pledge of Allegiance - Led by Trustee Gens 2b. Invocation - Trustee Matuszak provided the invocation. 3. APPROVAL OF MINUTES 3.1 Motion by Colleen Saccotelli, second by John Matuszak to approve the minutes of the regular meeting of the Village Board - June 15, 2021 Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT No report. 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD 2 Mayor Hoefert acknowledged the large gathering of citizens in attendance and reminded those wishing to speak to be respectful of everyone's time. A total of twenty (20) residents and non-residents addressed the Board to express opinions regarding the Police Department's use of the thin blue line flag image on the uniforms worn by the officers of the Mount Prospect Police Department. The Board heard viewpoints both in support and opposition regarding the Police patch issue. There were several citizens still waiting to speak when Mayor Hoefert closed the public comment portion of the meeting at 8:28 p.m. Mayor Hoefert stated ample time was devoted to this matter during the past few meetings and the messages of those who spoke were clear. Mayor Hoefert stated he understands both sides of the issue and appreciates the emotions and passion of those who expressed their opinions. Mayor Hoefert stated the Board will discuss the Police patch at a Committee of the Whole meeting in the near future to seek a resolution. Mayor Hoefert thanked all those in attendance for sharing their views. Before Mayor Hoefert called for a brief recess at 8:31 p.m., Trustee Pissarreck read a brief statement to express her concerns regarding the Police patch. Mayor Hoefert resumed the meeting at 8:36 p.m. 6. CONSENT AGENDA Trustee Saccotelli requested item 6.5 be removed from the consent agenda for separate discussion. Upon unanimous agreement by the Village Board, item 6.5 was removed from the consent agenda. 6.1 Monthly Financial Report - May 2021 6.2 List of Bills - June 9, 2021 to June 29, 2021 - $6,935,684.94 6.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-3" Liquor Licenses by one (1) TVAGAL LLC d/b/a/ Minta Social Lounge located at 125 Randhurst Village Drive, Mount Prospect, IL. Ordinance No. 6572 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class 7-3" Liquor Licenses by one (1) Tavern On Elmhurst Inc. d/b/a Tavern On Elmhurst located at 2200 S. Elmhurst. Ordinance No. 6573 6.5 Motion to accept State Contract joint purchasing results for the purchase of one (1) new 2022 International HV607 cab and chassis at a cost not to exceed $80,670. Removed from the Consent Agenda for separate discussion 6.6 Motion to accept Sourcewell joint purchasing results for the purchase of three (3) new Thompson Pump 6" self -priming cast iron trash pumps at a cost not to exceed $69,989. 3 6.7 Motion to accept bid for 2021 Backyard Drainage Program in an amount not to exceed $142,806. 6.8 Motion to accept bid for Fire Station 12 and Booster Pumping Station 16 Parking Lot Improvements in an amount not to exceed $82,500. 6.9 Motion to approve change order for Rand/Kensington/Route 83 Intersection Improvements Phase 1 Study in an amount not to exceed $151,322. 6.10 Motion to continue the 2nd reading of an ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF RESUBDIVISION FOR THE RANDHURST CENTER RESUBDIVISION NO. 2 to the July 20, 2021 regular meeting of the Village Board. Motion by Colleen Saccotelli, second by Richard Rogers to approve the consent agenda amended by the removal of item 6.5 Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 6.5 Motion to accept State Contract joint purchasing results for the purchase of one (1) new 2022 International HV607 cab and chassis at a cost not to exceed $80,670. Director of Public Works Sean Dorsey provided information regarding the replacement of Dump Truck 2727. Mr. Dorsey stated the subject truck is used by Public Works for snow and ice control, leaf pickup, hauling, and towing. The truck to be replaced is seventeen (17) years old and based on the Village's detailed comprehensive replacement policy, is recommend for replacement. Mr. Dorsey stated the proposed replacement vehicle is an International Model HV607 SBA cab and chassis. Mr. Dorsey stated the Peterbilt platform is preferred but issues with previous International trucks have been addressed and improved and are a better value overall. Mr. Dorsey stated the engine in the proposed International purchase is the same engine currently featured in Peterbilt trucks. Due to an error in current price quotes, the initial cost submitted for approval of $80,670 was incorrect. The correct cost of the proposed truck is approximately 2% higher, $82,276 and was the reason Mr. Dorsey suggested the Board remove this item from the consent agenda. Mr. Dorsey added the truck will be equipped with a dump body, snow plows, salt spreader and pre -wet equipment. Mr. Dorsey stated the proposed replacement vehicle is available for purchase through a State of Illinois joint purchasing contract. Mr. Dorsey stated staff recommends the purchase of the 2022 International HV607 SBA Cab and Chassis. There was no further discussion. Motion by Trustee Saccotelli, seconded by Trustee Rogers to accept State Contract joint purchasing results for the purchase of one (1) new 2022 International HV607 cab and chassis at a cost not to exceed $82,276. Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 4 7. OLD BUSINESS None. 8. NEW BUSINESS 8.1 A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM YEAR (PY) 2021 ACTION PLAN Community Development Planner Antonia Lalagos presented the 2021 Action Plan for the Community Block Grant Program. Ms. Lalagos provided background information, stating the Village is an entitlement community that has received an annual allocation from the Department of Housing and Urban Development for the Village's Community Development Block Grant Program(CDBG) since 1981. Ms. Lalagos provided details regarding eligible activities for the 2021 program year and stated CDBG funds must be used to benefit low/moderate income residents. Ms. Lalagos presented details regarding the 2021 Action Plan which runs for the period of October 1, 2021 through September 30, 2022. Ms. Lalagos stated that funding for the Action Plan is derived from three (3) sources: the annual grant allocation, program income and carryover funds. The Department of Housing and Urban Development has allocated an estimated $285,139 for CDBG programs in 2021. Ms. Lalagos stated there are additional funds from carryover funds and program income that total $507,770. Ms. Lalagos stated that HUD places a 15% cap on spending for public service activities and 15% of the previous program year. Based on these guidelines, the Village is estimating $42,770 is available in program year 2021. Ms. Lalagos stated non -Village agencies and Village Department can request funds for CDBG eligible activities and are subject to review by Village staff and the Planning and Zoning Commission. Ms. Lalagos added that public services funded through CDBG are very limited and special consideration is given to agencies who meet certain criteria. Ms. Lalagos provided details regarding the proposed 2021 CDBG Budget. Ms. Lalagos discussed the timeline for the Action Plan that began with a 30 -day public review period followed by approval by the Planning and Zoning Commission. If the Action Plan is approved the by the Village Board, staff must submit the 2021 Action Plan to HUD by August 15, 2021. HUD has 45 days to review and approve the 2021 Action Plan. In response to a question from the Board, Ms. Lalagos stated funding for sidewalk improvements that do not meet CDBG criteria are drawn from Public Work's general budget. There was no further discussion. 5 Motion by Richard F Rogers, second by Terri Gens to approve the CDBG program year 2021 Action Plan Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed Resolution No. 27-21 9. VILLAGE MANAGER'S REPORT After hearing several hours of testimony from residents over the past three Board meetings, Village Manager Michael Cassady requested direction from the Board regarding the matter of the Police patch. Mayor Hoefert stated the Board has committed to a Committee of the Whole meeting dedicated to this topic. The purpose and goal of this meeting is for the Board to discuss the matter to ultimately provide direction to the Village Manager for resolution. Trustee Filippone requested a Special Meeting of the Village Board in lieu of a Committee of the Whole which would allow the Village Board to take formal action as to re -design or maintain the existing Police patch. Trustee Saccotelli stressed the importance of a date certain for the Committee of the Whole meeting to discuss and deliver a decision on this matter, expressing concern that this is impeding business. Village Attorney Lance Malina provided guidance on options. Mr. Malina stated an ordinance removing administrative authority from the Village Manager regarding uniform design cannot be adopted at a Committee of the Whole meeting. Action of this nature requires approval and adoption at a regular meeting of the Village Board. Mr. Malina reminded that the Village operates under a strong manger form of government. Mr. Malina stated informal direction can be provided by the Board to the Village Manager and staff at Committee of the Whole meetings. Mr. Cassady stated he will support direction from the Board if a consensus of at least 4 votes is delivered. Mayor Hoefert stated he does not support legislative action to remove the Village Manager's administrative authority regarding department uniform oversight. Trustee Matuszak supports a Committee of the Whole meeting and suggested the discussion include a policy of neutrality. In response to a question from the Board, Assistant Village Manager Nellie Beckner stated a Committee of the Whole Board discussion is necessary to provide staff with clear direction so they may prepare a viable draft ordinance for formal board consideration. 6 Mayor Hoefert stated the intent of the upcoming Committee of the Whole meeting is to provide direction to the Village Manager. 9.1 As submitted No further discussion 10. ANY OTHER BUSINESS Trustee Matuszak expressed gratitude to the Lions Club and to the Special Events Commission for hosting a successful 41" of July festival and parade. Mayor Hoefert concurred and expressed his appreciation to the Lions Club for their support and commitment to the community of Mount Prospect. Trustee Gens thanked the Mount Prospect Police Department for keeping everyone safe during the long holiday weekend. Trustee Hoefert announced Coffee with Council will meet on Saturday (July 10). 11. ADJOURNMENT With no further business to discuss, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Saccotelli motioned to adjourn the meeting. Upon unanimous roll call vote of the Village Board, the July 6, 2021 regular meeting of the Village Board adjourned at 9:03 p.m. Respectfully submitted, Karen M. Agoranos 7