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Home My WebLink About06/15/2021 VB Minutes. .. 1a`►� �,�r A. rns„ninnnx�.... 0 Su ct Meeting Fiscal Impact Cellar Amount Budget Source Category Type Information .tem Cover Page Minutes f.:. the regular meeting othe VillageBoard lune 15, 2021 July 6, 2021 -- REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD -- U6T a a Q 1. 10:1 Minutes 1 Village of Mount Prospect REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Tuesday, June 15, 2021 50 S. Emerson St, Mount Prospect., IL The following message appeared on the meeting agenda: Those who are unable to join us live may submit comments or questions to kagora nos@mou ntprospect.org. Comments received in this manner will be summarized by the Mayor at the appropriate time during the meeting. As always, you may also join us via livestream or view the meeting on Comcast or WOW channel 17. 1, CALL TO ORDER Mayor Hoefert called the meeting to order at 7:08 p.m. in the Boardroom at Village Hall, 50 S. Emerson St. Mount Prospect, IL. 2, ROLL CALL Members present upon roll call by the Village clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissa rreck, Trustee colleen Saccotelli and Trustee Richard Rogers Absent: None 2a. Posting of Colors by the Mount Prospect Police and Fire Departments Honor Guard with the Pledge of Allegiance led by Mayor Hoefert. 2b -Trustee Gens provided in Invocation. 3, APPROVAL OF MINUTES 3.1 a. Amended minutes of May 18, 2021 - Regular Village Board meeting 1 b. June 1, 2021 - Regular Village Board meeting Motion by Richard Rogers, second by Colleen Saccotelli to approve the amended minutes of May 18, 2021 and the minutes of June 1, 2021: Yea: Agostino Filippone, Terri Gens, John Matuszak,, Peggy Pissarreck, colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed KA 4. MAYORS REPORT 4.1 PRESENTATION: Administer Oath of Office to John Dolan as Fire chief; Administer Oath of Office to Thomas Wang as Deputy Fire chief; Administer Oath of Office to Bradley Bocox as Lieutenant Village Manager Michael Cassady introduced Interim Fire chief John Dolan and Interim Deputy Chief Thomas Wang, both who after establishing distinguished careers with the Mount Prospect Fire Department, would be sworn in as Fire chief and Deputy Fire Chief respectively. Village Clerk Karen Agoranos administered the oath of office to Fire Chief John Dolan and Deputy Fire chief Thomas Wang. Chief Dolan introduced Bradley Bocox. Commissioner Bill Knee of the Board of Fire and Police Commissioners administered the oath of office to Lieutenant Bradley Bocox. Mayor Hoefert, on behalf of the entire Board, welcomed the newly installed officers. Mayor Hoefert called for a brief recess at 7:32 p.m. Mayor Hoefert resumed the meeting at 7:37 p.m. 4.2 PROCLAMATION: Recognizing J u neteenth as a Day of celebration and Reflection - June 19, 2021 Mayor Hoefert read the proclamation into record. Resident Joann Smith accepted and thanked the Board for recognizing this important day in American history. 4.3 A RESOLUTION APPROVING THE 2021-2022 GOVERNANCE GUIDE FOR THE MAYOR AND BOARD OF TRUSTEES FOR THE VILLAGE OF MOUNT PROSPECT Mayor Hoefert read the resolution into record. This resolution officially adopts the Governance Guide that facilitates an operational framework that is grounded in governance focused principles versus less effective alternatives of leading by politics. The Guide also includes the Board's Code of Conduct and civility which each member of the Board signed in support. Motion by Peggy Pissarreck, second by Colleen Saccotelli to approve the 2021-2022 Governance Guide for the Mayor and Board of Trustees for the Village of Mount Prospect: Yea: Paul Hoefert, Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Resolution No. 25-21 4.4 Appointment of Trustee colleen Saccotelli to serve as Mayor Pro -Tem for term beginning July 1, 2021 and ending June 30, 2022. Mayor Hoefert moved for the nomination of Trustee Collen Saccotelli to serve as Mayor Pro Tem for the term to run July 1, 2021 -June 30, 2022. Trustee Rogers seconded the nomination. 3 Mayor Hoefert opened the floor for other nominations; there were no other nominations. There was no discussion. Mayor Hoefert closed the nomination period. Motion by Terri Gens, second by Richard Rogers to ratify the nomination of colleen Saccotelli to serve as Mayor Pro Tem for the term July 1, 2021 - June 30, 2022. Yea: Agostino Filippone, Terri Gens, John Matuszak,, Peggy Pissarreck, colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 4.5 APPOINTMENT TO AUDIT COMMISSION OF JOHN MATUSZAK AS TRUSTEE MEMBER Mayor Hoefert presented the nomination of John Matuszak to serve on the Audit Committee to fill the unexpired term of William Grossi as a Trustee member. The term will expire in March 2024. Motion by Richard F Rogers, second by Colleen E Saccotelli to ratify the nomination of John Matuszak to serve as Trustee member on the Audit committee: Yea: Agostino Filippone, Terri Gens, John Matuszak,, Peggy Pissarreck, colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed Jerry Boldt Resident • Urged the Illinois Department of Transportation to repair and not just patch the potential sinkholes on Kensington Road between Wheeling Road and Wilshire. Joann Smith Resident • Congratulated the new Fire Chief, Deputy Fire chief and Lieutenant who were sworn in this evening • Thanked the Board for the recognizing the Juneteenth holiday with a proclamation • Respects all police officers for their sacrifices but expressed concerns regarding the patch • Suggested the Board re -address the patch issue Resident ■ Addressed the recent misconduct of three Mount Prospect police officers; asked if the State's Attorney was contacted. Village Manager Michael Gassady confirmed the office of the state's attorney was contacted regarding this case. Resident ■ Thanked the Village for acknowledging Juneteenth with a proclamation • Requested the Village bring back the Blues Fest music festival • Encouraged residents and the Board to attend BREATHE meetings • Congratulated chief Dolan 4 Chris Berg Mount Prospect Police Officer • Twenty-year veteran of the Mount Prospect Police Department • Supports the department's use of the thin blue line patch worn by Mount Prospect Police officers • Important to educate the community on the meaning and significance of thin blue line image and its' relevance to police officers Resident Opposes the Police Department's use of the thin blue line patch Resident • Stands against racism ■ Patch is harmful to community; asked for the patch to be removed from the uniforms of the Mount Prospect Department Resident ■ Mount Prospect is a great community • Proposed a referendum to measure the community's postion on the patch issue Mayor Hoefert responded, stating the Board has not discussed the notion of a referendum but is open to this possibility Lisa Scha ps Mount Prospect Police Officer PHS School Resource Officer ■ Explained why she became a police officer and why the patch and the thin blue are important to her as a police officer ■ The thin blue line represents honor, pride, love and kinship Resident ■ Addressed the audience and police officers present to express concern regarding the patch Resident ■ Supports the Police Department and the thin blue line patch worn by its' officers Steve Polit 601 Wilshire Dr. • Image of the thin blue line on the police patch is dividing this community • Both sides need to agree to come together to close the divide Resident • Pleased the Board recognized the legacy of J u neteenth • Stressed the importance of the Diversity, Equity and Inclusion initiatives in the Village's Strategic Plan • Expressed appreciation toward the officers of the police department but also stated the issue of the patch needs to be addressed; opposes the Police Patch depicting the thin blue line 141 Resident • Opposes the use of the thin blue line image on public displays, public building and on the Mount Prospect Police officer's uniforms Mayor Hoefert thanked everyone who spoke and stated he welcomes productive community discussions. Mayor Hoefert acknowledged that it's clear the Police Department has the support of the community and the issue of the Police patch is a separate matter. Mayor Hoefert reiterated the Board's commitment to Diversity, Equity and Inclusion initiatives as outlined in the Village Strategic Plan. Trustee Filippone spoke to acknowledge his support to re -design the Police patch. He expressed his support and gratitude for the Police Department and stated one can support Police and the patch re -design simultaneously. Trustee Filippone stated he is concerned this will continue to divide the community. Trustee Filippone expressed his disappointment of both the former Board and current Board for failing the community through inadequate discussions and lagging decisions on this matter. Mayor Hoefert responded, stating the former Board did not fail the community and believes the current Board will continue to work with the community toward a resolution. 6. CONSENT AGENDA 6.1 List of Bills - May 26, 2021 to June 8, 2021 - $2,r682,,678-04 6.2 Request Village Board approval to accept public improvements for the Linneman Senior Living development at 1101 Linneman Road. 6.3 A RESOLUTION REQUESTING CLOSURE OF CERTAIN PORTIONS OF CENTRAL ROAD AND ELMHURST ROAD (ROUTE 83) IN ORDER TO CONDUCT A PARADE. This resolution authorizes the Village to request approval from IDOT to close portions of Central Road in order to conduct the annual 4th of July parade. Resolution No. 26-21 6.4 Motion to continue the 2nd reading of an ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF RESUBDIVISION FOR THE RANDHURST CENTER RESUBDIVISION NO. 2. to the July 6, 2021 regular meeting of the Village Board. Motion by Richard Rogers, second by Colleen Saccotelli to approve the consent agenda as presented. Yea: Agostino Filippone,, Terri Gens■ John Matuszak,, Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 7, OLD BUSINESS 7.1 None 8, NEIN BUSINESS 8.1 None 9, VILLAGE MANAGER'S REPORT 9.1 Motion to accept bid for 2021 Water Main Replacement Project in an amount not to exceed $1,372,,649.52. 6 Director of Public Works Sean Dorsey presented background information, bid results and staff recommendations regarding the bid for the 2021 Water Main Replacement Project. Mr. Dorsey stated this year's proposed project includes the replacement of over 5,000 lineal feet of 6" diameter water main with 8" diameter class 56 ductile iron water main. The proposed area includes Connie Lane, South George Street, South William Street, Prospect Avenue, South Wille Street and Evergreen Street. Mr. Dorsey provided details regarding the scope of the project. Mr. Dorsey stated the Village's engineering consultant for this project prepared the bid documents to ensure requirements necessary to complete contractual performance of this project. Ten firms submitted bids. The lowest responsive bid was submitted by A Lamp Concrete Contractors for $1,247,863. Mr. Dorsey stated the engineer's estimate for this project was $1.4 million. Mr. Dorsey stated A Lamp has completed water main replacement work for other communities and reference checks indicate their work was satisfactory. A Lamp has also successfully completed work in the Village in the past. Mr. Dorsey stated staff is recommending a 10% contingency to address unforeseen work related to the project. In a response to a concern raised by a member of the board regarding A Lamp's prior work on a project in the Village. Mr. Dorsey stated some issues existed but were resolved and ultimately the project was completed on-time and on -budget. There are no lingering concerns. Staff conducted reference checks and all reported satisfactory completion of projects. There was no further discussion. Motion by Peggy Pissarreck, second by Agostino Filippone to accept bid for 2021 Water Main Replacement Project in an amount not to exceed $1,372,649.52: Yea: Agostino Filippone, Terri Gens, John Matuszak. Peggy Pissarreck, colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.2 Motion to accept bid for the 2021 Water Main Lining Project in an amount not to exceed $1,264,835. Public Works Director Sean Dorsey presented background information, bid results and staff recommendation for the 2021 Water Main Lining Project bid. Mr. Dorsey stated this year's project includes the rehabilitation through means of cured - in -place -pipe lining of the four water main crossings under the Union Pacific railroad tracks and nine water main crossings underneath Weller creek. Mr. Dorsey provided details regarding the lining process. Mr. Dorsey stated the proposed project is the second water main lining project the Village has done. The last rehabilitation project was completed in 2019. Mr. Dorsey added the cured -in-place process is approved by the Illinois Environmental Protection Agency. 7 Mr. Dorsey stated the Village's engineering consultant prepared the bid documents to facilitate contractual performance of this project. Three firms submitted bids. The lowest responsive bid was submitted by Fer-Pal construction USA, LLC who successfully completed the rehabilitation project for the Village in 2019. Staff performed reference checks that indicate Fer-Pal is well-suited to perform this project for the Village. Mr. Dorsey stated staff recommends the inclusion of a 10% contingency to address unforeseen issues. In response to a question from the Board, Mr. Dorsey provided clarification regarding the type of material (resin) used to complete the lining project. There was no further discussion. Motion by Richard Rogers, second by John Matuszak to accept bid for the 2021 Water Main Lining Project in an amount not to exceed $1,,264,,835: Yea: Agostino Filippone, Terri Gens, John Matuszak., Peggy Pissarreck, Colleen Saccotelli, Richard Rogers Nay: None Final Resolution: Motion Passed 9.3 As submitted. No report. 10. ANY OTHER BUSINESS Trustee Saccotelli reminded the Board that the Northwest Municipal Conference is looking for new committee members and encouraged fellow board members to consider serving on a committee. Mayor Hoefert noted the importance of open discussions and the need for all voices to be heard. Trustee Saccotelli suggested staff update the Village website's cultural climate transparency portal to include Strategic Plan initiatives regarding diversity, equity and inclusion. Trustee Gens announced the Mount Prospect Public Library is hosting a virtual program on June 29, 2021 at 7:00p.m., focusing on ways to improve conversations about race and encouraged all to attend. 11. ADJOURNMENT With no further business to discuss, Mayor Hoefert asked for a motion to adjourn. Trustee Gens, seconded by Trustee Rogers moved to adjourn the meeting. By unanimous roll call Vote, the June 15, 2021 regular meeting of the Village Board was adjourned at 9:05 p.m. Respectfully submitted, Karen M. Ag oranos Village Clerk �J