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Home My WebLink About6.6 Motion to accept Sourcewell joint purchasing results for the purchase of three (3) new Thompson Pump 6” self-priming cast iron trash pumps at a cost not to exceed $69,989.E t�.f)AAI1C 1�d'+rn�iect Item Cover Page Motion to accept Sourcewell joint purchasing results for - purchase of three new . exceedself-priming cast iron trash pumps at a cost not to Meeting July 6, 2021 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $69,989 Budget Source Vehicle Replacement Fund Category CONSENT AGENDA Type Consent In the current budget there are funds available to replace three (3) six (6) inch mobile cast iron trash pumps (equipment numbers 4566, 4567, 4568). These pumps are primarily for emergency use during flood conditions. In particular, the pumps are frequently positioned at Levee 37 to augment the existing levee pump stations. They play a critical role helping to mitigate flood waters during heavy storms or when river levels are high. Each unit is over 23 years old has exceeded its life expectancy. Each pump has been evaluated utilizing the Public Works Department's comprehensive replacement policy. This policy uses point based criteria that rates each piece of equipment on four (4) major factors including age, repair & maintenance cost (R&M), condition, and hours used. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the equipment should be replaced. 4566 scored 12 points, 4567 scored 12 points, and 4568 scored 11 points; indicating that they should all be replaced. The equipment condition evaluation form and summary report for these pumps are attached. 1 If the service life is extended, each pump will require an $8,000 expenditure (for a total of $24,000). The major repair work required of all three (3) pumps is the replacement of the pump impeller and housing estimated to be $5,400 per pump. These costs are delineated on the attached equipment evaluation form. The current book value of these pumps is $3,000. These pumps are available at a discounted price to the Village of Mount Prospect through Sourcewell competitive bidding process purchasing contract. Delivery of the new pumps are expected to be within 8-10 weeks of the purchase order. Alternatives 1. Accept the Sourcewell contract #012418 -TPM and authorize the purchase of three (3) new Thompson 6HT self -priming trash pumps. 2. Action at the discretion of Village Board. Staff recommends that the Village Board accept the Sourcewell joint purchasing results for the purchase of three (3) new self -priming cast iron trash pumps from Thompson Pump & Manufacturing Co., Inc of Port Orange, FL at a cost not to exceed $69,989. ATTACHMENTS: FY2021 (3) Thompson Pump 6HT- Sourcewell Quote (5-3-21).pdf Thompson Pump 6HT- Spec Sheet (DP 5-3-21).pdf 4568 6-1-2021 Vehicle—Equipment Condition Evaluation Form.pdf 4567 6-1-2021 Vehicle—Equipment Condition Evaluation Form.pdf 4566 6-1-2021 Vehicle—Equipment Condition Evaluation Form.pdf IMG_1015.JPG Thompson Pump Contract 012418.pdf Acceptance and Award -Thompson Pump 012418.pdf 2 EXPERIENCE /NNovAT10N May 3, 2021 Village of Mount Prospect, IL - Public Works Dept. 1700 W. Central Road Mount Prospect, IL 60056 RE: FY2021 (3) Thompson Pump 6HT- Replacements Hello Kevin DeLuca, Municipal Sales 4620 City Center Dr., Port Orange, FL, USA 32119 (800) 767-7310 • Fax: (386) 761-0362 dperry@thompsonpump.com Quote # NCR -DP -012 PH: 847-870-5640 FX: 847-253-9377 E: kdeluca@mountprospect.orR Thank you for your interest in Thompson Pump & Manufacturing and the products and the services that we provide. We understand these (3) Thompson Pump 6HT- pumps will be used for low pressure, storm water by-pass pumping applications in the Mount Prospect, IL service area. These NEW Thompson Pumps will be replacing the existing Thompson Pumps currently in the fleet. See attached specification sheet for performance capabilities and product design. Sourcewell, formerly NJPA, serves as a National Municipal Contracting Agency which enables the Village of Mount Prospect, IL to avoid the hassle and expense of purchasing this pump through the public bid process. Sourcewell facilitates a "competitive bidding process" on behalf of its members' establishing a legal contract pathway which allows you to choose the products and equipment you want while saving you time and money. You can also visit us on the Sourcewell website at www.sourcewell-mn.gov by entering "Thompson Pump" or our contract number (012418 -TPM) to view our landing page. Village of Mount Prospect, IL Sourcewell Member #: 50010 Sourcewell Member Since: January 2009 Thompson Pump Sourcewell Contract # 012418 -TPM Category: Facility, Maintenance, Repair, and Operations Description: Public Utility Equipment with Related Accessories and Supplies Maturity Date: 3-14-2022 Sincerely, David Perry Thompson Pump & Manufacturing Co., Inc Municipal Sales Manager I M: (386) 527-3265 1 E: dperry@thompsonpump.com CC: Mark Singleton, North Central Region Manager 3 EXPERIENCE /NNovAT10N Sourcewell Contract # 012418 -TPM Municipal Sales 4620 City Center Dr., Port Orange, FL, USA 32119 (800) 767-7310 • Fax: (386) 761-0362 Dperry@thompsonpump.com D7 scription Qty. Sourcewell Unit Price Subtotal Thompson Pump Model: 6HT-DIST-4LE2T 3 $ 22,543.00 $ 67,629.00 Pump Size: 6' Part A Camlock Suction x 6" Part A on Discharge NO PENALTIES OR LIQUID DAMAGES ARE ACCEPTABLE • THIS QUOTE IS VALID FOR 30 DAYS Pump: 1,430 GPM Max; 104' TDH Max DELIVERY IN 8-10 WEEKS OR SOONER AFTER RECEIPT OF ORDER. • DELIVERY FREIGHT: Included in Total Price Listed Above. +� Impeller: 9.74" Semi -Open, Ductile Iron with 3" Solids Handling Engine: FINAL TIER 4 Isuzu 4LE2T, 43HP @ 2,400rmp. Engine meets current EPA regulated FT4 emission standards utilizing DOC- Diesel Oxidation Catalyst and no additional after treatment. +� Wet -Priming: Self -priming after initially filling pump casing with water Mounting: Trailer mounted, integral skid base frame/fuel tank with maximum operating time of 38 hours @ 1,600 rpm Control Panel: Manuel start/stop capable control panel. Standard Equipment: Modular fuel tank base, lifting provision, document box, interior base drain, engine oil drain valve kit, Alternator, radiator, muffler and exhaust stack, engine safety shutdowns, tachometer, hour meter, vacuum gauge, fuel gauge, battery and fuel cap, integral fuel tank cleanouts and drain ports, (1) suction strainer, fuel suction strainer, fuel gauge and a vacuum gauge. DOT Light Package: Included Delivery Freight to Mount Prospect, IL: $ 2,360.00 Total: $ 69,989.00 • ENGINE MAKE AND MODEL IS SUBJECT TO AVAILABILITY ON THE DATE OF PURCHASE ORDER. • FOB: PORT ORANGE, FLORIDA • TERMS: NET 30 DAYS W/ CREDIT APPROVAL • PLEASE PROVIDE A COPY OF YOUR TAX-EXEMPT CERTIFICATE AT TIME OF PURCHASE, IF APPLICABLE. • NO PENALTIES OR LIQUID DAMAGES ARE ACCEPTABLE • THIS QUOTE IS VALID FOR 30 DAYS • DELIVERY IN 8-10 WEEKS OR SOONER AFTER RECEIPT OF ORDER. • DELIVERY FREIGHT: Included in Total Price Listed Above. With its heavy-duty cast-iron construction, ability to self -prime when filled with water, and re -prime automatically, the Thompson 6HT leads the industry in construction, industrial and wastewater applications. The Thompson 6HT is designed for moderate flow rates up to 1,430 gpm and can handle heads up to 104 feet. Photo shown may not be exact model. Consult factory for other versions & options including site trailers, sound attenuation, etc. ry Fnr. Pump Casing Heavy-duty class 30 cast-iron. Dynamically balanced, non -clogging, semi -open, Impeller 65-45-12 ductile iron with rear -equalizing vanes to reduce axial loading and prolong seal and bearing life; diameter 9.74". Dry -running, grease or oil lubricated with Tungsten Carbide rotating and Silicon Carbide stationary seal Mechanical Seal faces. Single inside mounted, non- pusher type with self-adjusting elastomeric bellows. Other components are 304 stainless steel and Viton. Head Rugged, back pull out design, heavy-duty class 30 cast iron with tapered bore design. Bearings Heavy-duty grease lubricated to carry both axial and radial loads. Bearing Frame Heavy-duty class 30 cast iron. Shaft High quality stress -proof steel. Wear Plate Replaceable, class 30 cast iron with abrasion resistant rubber facin to extend service life. Thompson Pump and Manufacturing Co., Inc. 4620 City Center Drive, Port Orange, FL 32129 USA www.thompsonpump.com Nationwide 800-767-7310 • International +1-386-767-7310 sales@thompsonpump.com May -20 5 1 35 30 25 9 0 200 400 600 800 1,000 1,200 1,400 1, I I I I V I y I 1 I V I I I I I V I 0 I I I I I 4 I I I V I 0 I I L. 0 50 100 150 200 250 300 350 Capacity 5 0 600 GPM M3/hr *Engine run times calculated based on a 62 gallon fuel tank. Specifications and illustrations are subject to revision without notice and without incurring any obligation for previous or subsequent equipment sold. Thompson Pump (ISO 9001:2015) makes no representation regarding the completeness or accuracy of this information and is not liable for any direct or indirect damages arising from or relating to this information or its use. Capacity & Head are shown for comparative purposes. Consult Thompson factory for exact capabilities. 6 Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4568 Year: 1998 Hours: 787 Assigned Dept./Div. Public Works Streets/Water Make: Thompson Model: 6HT-1098 Mileage: Date of Evaluation: 6-1-2021 Performed By: K DeLuca System Diagnosis Estimated Repair Cost Engine Fair/ Gaskets seals $2,000 Transmission Major repairs are required as soon as possible to ensure unit safety and reliability. Differential Exhaust System Fair $200 Cooling System Good Brakes Tires Poor Rusty wheels, dry rot $400 Steering Suspension Good HVAC Electrical Good Body/Frame Fair Interior Other- describe Fair/Pump impeller/ housing/ seals $5,400 Total Estimated Repair Cost $8,000 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 4568 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. P.W. Water, Streets Year: 1996 Make: Thompson Model: 6HT-1098 Date of Evaluation: 6-1-2021 Ratings: Unit age: 23 Mileage/Hrs: 787 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 20 Base Policy Mileage/Hrs: N/A Mileage: Points: 4 Points: N/A Repair and Maintenance Cost: $ 4,167.20 - purchase Price: $ 21,940 Repair and Maintenance Percentage of Purchase Price: 19.9 % Points: 3 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 8,000 - Current Book Value: $ 3,000 Repair Cost Percentage of Current Book Value: 266 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 27,807 Less Salvage Value $ 3,000 Net Lifetime Costs $ 24,807 Divided by Mileage/Hours 787 Operating Cost Per Mile/Hour $ 31.52/H R Points: 4 Total Points: 11 Comments and other considerations: Pumps age and corrosion are main concerns for replacement. Superintendent's recommendation: Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. N Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4567 Year: 1996 Hours: 685 Assigned Dept./Div. Public Works Streets/Water Make: Thompson Model: 6HT-788 Mileage: Date of Evaluation: 6-1-2021 Performed By: K DeLuca System Diagnosis Estimated Repair Cost Engine Fair/ Gaskets seals $2,000 Transmission Major repairs are required as soon as possible to ensure unit safety and reliability. Differential Exhaust System Fair $200 Cooling System Good Brakes Tires Fair Wheels rusty/ tires rotted $400 Steering Suspension Good HVAC Electrical Good Body/Frame Fair Interior Other- describe Fair/Pump impeller/ housing/ seals $5,400 Total Estimated Repair Cost $8,000 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 4567 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. P.W. Water, Streets Year: 1996 Make: Thompson Model: 6HT-788 Date of Evaluation: 6-1-2021 Ratings: Unit age: 25 Mileage/Hrs: 685 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 20 Base Policy Mileage/Hrs: N/A Mileage: Points: 4 Points: N/A Repair and Maintenance Cost: $ 6,299.14 - purchase Price: $11,695 Repair and Maintenance Percentage of Purchase Price: 53 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 8,000 - Current Book Value: $ 3,000 Repair Cost Percentage of Current Book Value: 266 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 20,038 Less Salvage Value $ 3,000 Net Lifetime Costs $ 17,038 Divided by Mileage/Hours 685 Operating Cost Per Mile/Hour $ 24.87/H R Points: 4 Total Points: 12 Comments and other considerations: Pumps age and corrosion are main concerns for replacement. Superintendent's recommendation: Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit# 4566 AssignedDept./Div. Public Works Streets/Water Year: 1996 Hours: 1170 Make: Thompson Model: 6HT-788 Mileage: Date of Evaluation: 6-1-2021 Performed By: K DeLuca System Diagnosis Estimated Repair Cost Engine Fair/ Gaskets seals $2,000 Transmission Major repairs are required as soon as possible to ensure unit safety and reliability. Differential Exhaust System Fair $200 Cooling System Good Brakes Tires Poor/ wheel rusted tires dry rotted $400 Steering Suspension Good HVAC Electrical Good Body/Frame Fair Interior Other- describe Fair/Pump impeller/ housing/ seals $5,400 Total Estimated Repair Cost $8,000 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 4566 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. P.W. Water, Streets Year: 1996 Make: Thompson Model: 6HT-788 Date of Evaluation: 6-1-2021 Ratings: Unit age: 25 Mileage/Hrs:1170 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 20 Base Policy Mileage/Hrs: N/A Mileage: Points: 4 Points: N/A Repair and Maintenance Cost: $ 5,034.57 - purchase Price: $11,695 Repair and Maintenance Percentage of Purchase Price: 43 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 8,000 - Current Book Value: $ 3,000 Repair Cost Percentage of Current Book Value: 266 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 19,024 Less Salvage Value $ 3,000 Net Lifetime Costs $16,042.00 Divided by Mileage/Hours 1170 Operating Cost Per Mile/Hour $ 13.71 /H R Points: 4 Total Points: 12 Comments and other considerations: Pumps age and corrosion are main concerns for replacement. Superintendent's recommendation: Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. 12 i K3 Foral C EXCEPTIONS TO PROPOSAL,-!��,' AND S6NW6NIS R 41JPS Company Narne: Thompson Pump and Manufacturing Company Inc. Any exceptions to the terms, conditions, specifications, or proposal Torras contained in this RFP must, be noted in writing and included with the Propos is response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed 11roposer's Signature: Date: 1-22-18 R y 'rew e6a n, 'A roved: N j L �IA. e I Department 14 Contract Award ItFP #012418 FORM D Fonnal Offer of±'r2L)11�a! (1,07c (,Tn�ipfeied oifl.y by the Proposer) PUBLK UJILH Y EQUiPMENI WHI I RELAJ ED ACCESSORIFS AND SUPPHES In compliance with the Request fior Proposal (UP) for PUBI IC U"HUFY FQUIPMIENT WITI-I RE,"LATE'D A(,"(.,' ES SOR l I. -.S AND SUPPLIES. the Undersigned warrants that ilre Proposer has examined this RUT and, twing familiar with aH ofthe instructions, ternis and conditions. genend and technical specificaflons, sMes and service expectations, and any specW terms, agrees to furnish the defined products and related services in full corvipliance with all terms and conditions of this RVII. any appiicatfle amendrnents of this RIT" and all Prop oser's response dociamentation. The Proposer. further Understands that it accepts the full responsibility as the sole sourc�e of'solutions proposed in this R11T response and that the Proposer accepts responsibility 6or any subconiMOOT-S Used to fiffl-M this proposal, Thon,ipson Purnp and Manufacturing Company Name: Company dnc. 1-22-18 (,'mnpany Address4620 City Center Drive City, Port Orange Stato: FL, Zip: _32129 ("AGF' (-'0de/LMS Se Bradstreet Number: Cage Code9LJ1 18 ID&B 05-339-6529 (4A2) Contao Fc,,rson, David Perry 'I Municipal Sales Manager ALMIMIMI Signature: 37 (Narne prinled or typed) 15 FORM E CONTRACT ND AWARI (Tufa portion of this form will be completed by NJPA if the vendor is awarded a contract. The vendor r should complete t the vendor authorized signatures as part of the RPP response.) NJPA Contract u0l 2418 -TPM Pray s is full legal rosea Thompson Pump and Manufacturing Co,., enc, Based on NJPA's evaluation of your proposal, you have boon awarded a confwact. As an awarded agree to provide the products and services contained In �. vendor,condliflons set forth In this RFP, In onv amendments to thb RFP. and In an exeeotkies-that vw-cawcxmmj� The effective drag of the Contract will be Morch 14, 2018 and will expare on March r h t , 202.2 (no Cause° thorn the tater of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's disretiara» NJPA Authorized Signatures: urar b .. 4rca a rt r a r urQur c.rr ArrU) f'R(*)C,r,pN fALH,lr / :r"i,,) S TURF--, N.PPA EXECUTIVE DWL:4AORI E0 wnNG0',WO F Awarded on M rch 12,20)8 Jeremy hwa t tea @' I PRNTk fir. ()Rl [YIPEB)i, Chad Coouette (NAW u RINH,rr OR (YNI:D The Vendor hereby accepts this Contract award, Including aH accepted exceptions and amendments. gadt Name AuthorizedSignatory's Title ..u- j... �"m J r � r 1 li r,€r r) re{ f ,�,-�, t, Fixecu.at d on ...,...�.w......rc��..�.., ...... Xt. NJP . Confiroc t tt 0 t .4 t 8 -TI M, Form F PROPOSER ASSURANCE OF COMPLIANCE Proposal Affidavit Signature Page PROPOSER'S AFFIDAVIT The undersigned, authorized representative of tile entity submitting the %regoing proposal (tile "Proposer"), swears that the following statements are true to the best of his or her knowledge. I The Proposer is submitting its proposal under its trUe and correct name, the Proposer has been properly originat and legally exist in good standing in its state of residence, the Proposer possesses, or will possess befo g delivering any products and related services, all applicable licenses necessary for such delivery to NJPA membel agencies. The undersigned affirms that he or she is authorized to act on behalf of, and to legally bind the Propos to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation Linder contract with NJPA, in an effort to influence tile pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award Linder this RFP, 3. Tile Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other dOCUIllentS in this solicitation and affirms that any, and all exceptions have been noted in writing and have been included with the Proposer's RFP response, 40 The Proposer will, if awarded a Conti -act, provide to NJPA Mernbers the /products and set -vices in accordance with the terms, conditions, and scope of this RFP, with the Proposer. -offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services thrOLIgh valid contracts, purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to NJPA Members tinder an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 7, The Proposer understands that NJPA will reject RFP proposals that are marked —confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute §13,591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded.. At that point, proposals generally becorne public data. Minnesota. Statute §13.37 perrnits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data tinder Minnesota's Data Practices Act. g.The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify MPA for reasonable measures that NJPA takes to uphold such a data designation. [The rest of this page has been left intentionally blank. Signature page below] M 17 By signing below, Proposer is acknowledging thal lie ot she has read. understands, and agrees to comply with the ten'Ms and conditions specified above, Thoaipson Purnp and ManufaChJidng Company �rx'.- Company Name�. . ....... Addres& 4620 it Center Drive City/state/zip: _Port Orange, FL, 32129 'I'delAwne Number: 386-767-7310 F -mad Addrcss� dperry@thornpsonpurnp,corn Audiorized Sigt),)Wrc: Authorized Name (prinled):David Pe Tik.Municipa� Sales Manager - — . . ......... j),jtc,� 1-22-18 Not atrized SUbscribed anct sworn to bef'ore mass dwis dav ol, 20 ZEI':!�.- Notary ["LA -0k. hi mid for dw Counly of State of'-fAc'f'-.I('—dcL My uraua c.,Xpres: In DMLML.Ifl.k,111-11,11''. --.11 .1-1 4, FF 247356 2010 18 9 PROPOSER QUESTIONNAIRE Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry -Specific Questions Proposer Name: Thompson PUMP and Manufacturing Company Inc, Questionnaire completed by: David Perry Pavment Terms and Financina Options I) What are your payment terms (e.g., net 10, net 30) Net, 30 Days 2) Do you provide leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions?. Thompson Pump can offer a variety of lease or finance options, both in house and with several outside lease and finance partner companies. We also would like to help promote financing companies with current NJPA czntracts. 3) Briefly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA, For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) will process the NJPA Members' purchase orders. When a customer places an order with Thompson Pump & Manufacturing Co., Inc., the NJPA customer can call, or e-mail a Thompson Pump sales representative regarding any questions they may have about the product. The customer can forward the same sales representative as P.O. once the decision to purchase a specific product for the correct, application has been made. After a P.O. is received, the Thompson Pump Inside Sales and Contract Review team will review the sales order for, accuracy and compliance to the NJPA terms and conditions. The sales representative will report back to the customer to discuss the time frame and methods of delivery, approximate build date, and estimated shipping date. Afte it is shipped, it is invoiced, reported, archived, and tracked by our Corpoarte Controller. In addition, Thompson Pump utilizes an internal CRM platform that automatically generates sales reports in real times, and allows the sales terra to double check an /all manual reporting processes. 4) Do you accept the P -card procurement and payment process? If so, is there any additional cost to N,FPA Members for using this process? Yes, Thompson Pump accepts P -card, Visa, MasterCard, Discover and American Express 5) Describe in detail your manufacturer warranty prograrn, including conditions and requirements to qualify, claims procedure, and overall structure, You may include in your response a COPY Of Your warranties, but at a rninimurn please also answer the following questions., Thompson Pump & Manufacturing Co., Inc. offers a one year warranty on all products and parts manufactured by our company. If there is a problem with any of our equipment, the customer can immediately contact our local service managers, local sales representative, local branch manager, or the corporate location in Port Orange, FL for a quick resolution. Once the claim is received, it will be directed to the correct department depending on what the issue is at hand. Within a reasonable time frame, it will be decided there if the claim is within a warranty period, if a service technician is needed, or if part replacement is necessary. 19 0 DO YOL11' warranfies cover all products, parts, and labor? No, ordy the products and parts manufactured by Thompson Pump & Manufacturing Co., Inn. DOr" )�Off warrandes impose usage restrictions or other limitations thai adversely affect coverag,e? No, they are one fid w year mitearranty. Th e o nly usage fisuit rewcom striction ould e in to play is if the product was used incorrectly in an wrong application. DO Your Wanamies Cover the expense oflechnicians' travel time and mileage to perform wan-amy repajrO Nm Limited %varranties only cover the worksmanship of the manufactured product, and each clain) will have ane iffer°eeront distance and laaboe r firne associated Nv,ith it. Are there any geographic regions of the I Jrfiled States for which you cannot yarovide as certified technician to perforni warrunty repairs? flow will MPA Membes in these regi(mis be provided service for warramy repair"? Ir a technician is not available in as geographic region to personally handle as warranty repair, then Thoiripson Pump & Manufacturing Co., Inc. will at -range, shipment of warranted item to nearest geographical branch to address and idenfify problern there. WM YOU cover ",�urramy service for ilerris made, by odier rrmnufacturers that are part of your proposal, or are, these warranfles issues typic,,Jly passed on to the orighml CqUipment manUhICAUrer'? No, only the products and parts in a n ufact tired by Thorripson Puinp & Manufacturing Company Inc,, The proposed warranfies of other manufacturers are separated from the Thompson Pump products, and all ferrns and conditions (if other smanufacturers will govern each claim, 0 Whd LVe )'OLff jW0j)0Wd excharq!e and 1-e[ffllprognuns 'and Pokies"? 'Arter a Customer Signs as purchase order indicating the product/equipment they want, and then decide lo return the item, wfli rosull in a standard 201YO restocking fee. Exchanges will be proposed on a case by I case basis, but sinee,'nimnpson Pump & Manufacturing ( lo., Inc. bufl& their pumps to as specific customer's needs, exchanges may also result in an additional fee. Freight will be paid by the customen, 0) Describe an.), servpce conlract options for the items included in your proposaL Thompson Punip & Manulacturing Co., Inc. has a warranty on our pumps for om, year. irany probjeals to arise at any thee, we would be happy to assist our customers by answering any questions and finding as solution to the problem. We have a tremendous network of branches, deWers, and distributors throughout the country, and normally can have as technician fWaflable to resolve most mechanical problems. Within our large network of'branch, dealer and distributor kwations, our service technicians swill provide service to any customer if there is a problem vOth our equipment. All tion-warrawily service requests wfll be addressed on a case-by-case basis, and it'needed, additional charges may apply. .1-1 Fee 7) Provide as genenfl narradve description of the equipment/produc-ts and rekited services You are of[erfilc' un Yom ploposaL Please see attached Spec sheels for a seled narrative descriptions of the pumps Ilisted in our NJPA pricing catalog, Attachment 8) Descrdie your pricing inodel 0�,,g , fine-4em discounis or pmduct-calegory discounts), Provide delaflcd pricinji dam Oncluding standard or Hst pricing and tht°,� NJPA discounted price) on all of the Merontsfl)�M YOU W,'Ult N)PA u) consider as part of your RF11 response. Provide a SKL I for each it eni ni your pioposa I. (Keep in rnind that reasonable price and produc� actiustrneras can be inade (JUring the terin and awarded Contract, See the body oft he RFP and the Pi ice and Product Change Request Forrn for inore detail.) In Thompson Purnp & Nianufacturing Co., lite, pricing catalog for NVA, we will have the Size of the ptunp, Max Head, Atax Capacity, Engine type., Additionafly, the four various prices listed will depend on whether the customer would like the pump to be: a skid mount., site trafler, modular frarne, and/or inchide as canopy, Please see attached catalog for NVA members in Attachment. Individual line herns will also be discounted27.5% if sold individually. If individual line items are sold as a part of the equipment/product, then it will be overall discounted by 27.5%. Tbourpson Pump & Manufacturing Co., Inc. offers a diversified catalog of line herns that can be sold individually, or on the equipment/product unique to each custonler's request. AN equipment can be specified to each NJP A mernber's needs and is not always fisted in our catalog. 9) Please quantify the discount range presenled in this response, For e xarnple, tndicate that the pricing in your response represents is a 50c;4 percent discount froni the NISRP (V YOLU pubfished list, 'The discount rate for PqJPA inembers will be 27,5% from MS1111/published list. 1(1) The pricing offered in this proposal is a. 0te sairw as the Proposer typically offers ioan individWil MM661)ahty, UfliVC-I'Sity, 01 SC1100� (fistrict, the sanie as the Proposer typically off'Crs to GPOs, cooperirtive procureaw fit olgantzations, (W state J)M-Chasirig depaarnents, X --c. better than dic Proposer typicaHy 4ers f(i (iF10s, j)f'0CU1VM(.'1tt orpatnlzfflons, of- state f)M'ChHS41gt del)WIIIMAS. othcn 1han what the Proposer typically offers (please describe), f l ) Dcscribe any (ILRUfflily Ot'VOkIfIle diSC,0L)MS or rebate progranrs that your Off'(N% An additional 2% when Iff 01- MOM units are purchased from a single customer, on the same purchase order, for units sized 12 inches or less. 2) propose a niethod of' facilitating "sourced" products ot rehited services, which niay he refer -red to as "operi aiatkel- kenis or "'nonstandard optiMIS". F01 CUMI)IC, YOU RW)� SU)ply SUCh 4CInS "at COSC 01' "M COSt PWS ak jVrC(JHdge, 01' you n-w,y supply a quote for each SUCh reqUest, On as Thompson Flump & Manufacturing Co., Inc. there are various parts that can he considered "Opell Market" or "Incidental ftenis". There can be Anany incidental components which are a part (if time overall prod uct/eq ui pin exit manufactured by Thompson Pump & Manufacturing Co., Inc.,, but are not always listed in a scheduled catalog. An example of these incidenW iter ns would be: hoses, battery chargers, block heaters, hose racks and spare parts kits. 3) Weraffy any lotd cost 01' acquisidon costs that are NOT included in the pricing sLibinitted with ymw wsponse. This cost includes all addifionA charges that are not directly rdenflfie(J a,, freight or shipping charges, I or exw'npe, hist costs for kenis Re installation, set up. niandatol.), training� or hiki,"d inspection. Iderody any pardeeaIhat irnpose such costs and theh reWionship to the llrofaoser, The pricing that we have provided does not include freight charges of our prodtoct. Due to the tremendous fhictuation in the markef for fu0 cosi, freight will be discussed with custorners on an individual basis, and be billed directly lo the customer, or the customer will arrange 1"reight. direcflly with the transportation service. 21 14) If delivery or shipping is an additional cost to the NJPA Meinber, describe in detail the complete shipping and delivery program. Depending on the location of the delivery, Thompson Pump & Manufacturing Co., Inc. usually arranges carrier freight for domestic customers. We normally get quotes from multiple freight carriers, and provide the lowest estimate to our customer. On purchases of over 2,5 units, Thompson Pump & Manufacturing Co., Inc. will waive freight charges for NJPA members. Additionally, for purchase orders over $250,000, Thompson Pump & Manufacturing Co., Inc. will discount NJPA member customers 15% on freight. Customers are also welcome to arrange their own freight if they have a contract or business that inakes a freight carrier available to them. 15) Specifically describe those prog shipping g and delivery rams for Alaska, Hawaii, Canada, or any offshore delivery, 0 We do not have any specific requirements or restrictions as it applies to shipping to Hawaii, Alaska or US Islands. The most affordable freight option will be arranged with a customer at time of purchase that best fits their needs. 16) Describe any unique distribution and/or delivery methods or options offered in your proposal, We do not have any unique delivery methods; however, we encourage our customers to make bulk purchases (5 or more pumps at a time). This allows freight costs to be consolidated by shipping multiple pumps on a single truck, container, trailer, etc ... For customers close to our manufacturing facility, we can waive delivery freight charges by having our outside sales representatives or field service technicians tow the pumps to the customer. 17) Please specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Conti -act with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NIDA. Each order that goes through Thompson Pump & Manufacturing Co., Ine. is reviewed by a Contra Review group prior to the building of the specific purchased pump. The NJPA contract purchases will brought to these review meetings, so the specific product & shipping discounts, as well as any oth S d, in each qeles order. 1,11 proceaures are align IF d1V balances. 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the NJPA Contract in the event that you are awarded a Conti -act. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee-, it is not a line -item addition to the Member's cost of goods. (See RFP Section 6.29 and following for details,) The proposed administrative fee payable to NJPA will be 2% of each NJPA sale. ILndtistry-Speciric—Que.liti,Dn.,; 19) Describe how the equipment you propose in response to this UP simplifies the operation for end-users. Thompson Pump and NJPA makes the procurement process easier, and allows end-users to aquire high quality products and reliable service they can rely on at a discounted price. Each NJPA member is looking for a way to procure high-quality, emergency response equipment without the hassle of developing detailed technical specifications, advertising a 22 bid, and being forced to obtan a low quality product due to low price alone. The NJPA contract allows the end-users to budget ahead of time, get tire exact products they want and need, and ultimately get the best overall value every time. 20) Provide examples from your product offering that are not available from most competitors in this industry. 1) JSV`- Series Pumps offer a unique combination of thenompson Pump OVT@ Oil -less Vaccu Technology priming system, high efficiency rating for pump components up to 83%, and ISO9001:2008 certification as a quality standard. 2) 1211 Rotary Wellpoint Pumps with 400 CFM of air handling capability 3) Enviroprime System@ incorporates a gear or belt driven compressor with a unique airtwater separation chamber which only allows air to travel past the venturi device and elimates any excess water from discharging outside the pump. 4) Lifetime Warranty on the Venturi device used in the Enviroprinie System@ 21) Explain how your equipment in this category reduces down-time on the job site;. The Enviroprime System@ prevents water, abrasives, and/or waste water debris from traveling through the venturi device. This eliminates potenbtial erosion inside the venturi device and allows the pump to dry -prime and re -prime automatically with out any maintenance required. The 0VT@ priming system climates the need for oil lubrication which reduces maintenance time, and still deliveres, 97 CFM of air handling capabilities. This makes each pump with OVT@ dual purpose, so it can be used for wellpoint dewatering and by-pass pumping. High efficiency pump components reduces the horsepower required to reach higher flow rates and higher pressures. This reduced wear inside the pump, and reduces fuel consumption. This will equates to a tremendous cost savings to the customer, and reduces down time during re -fueling. 22) Explain how your company has integrated technology into your equipment to provide efficiencies and analytics to save time and costs on the job, Thompson Pump has implanted the following accessories into our product line: 1) SCAT A Interface for Stationary Thompson Pump applications. This allows the pump automatically and remotely communicate with the end-users utilizing the existing SCADA system current y on-site. These alarms use Modbus or Dry -Contact alarms. 2) Recon 2000T control panel allows customers to control their Thompson Pump from their laptop, tablet, or smart phone. This built in telemetry system allows the customers to monitor RPM, fuel levels, pressure gauges, vacuum gauges, and remotely start and stop the pump. This feature will give all end-users the data they need to increase efficiency 3) Self -Cleaning impellers to reduce down time due to heavy waste water debrs clogging a by- pass pump. This impeller design has a cutting action that cuts debris, and is all option for most by-pass pumps in the product offering. 23) How does your manufacturing process eliminate waste and non -value added options to keep price increases to a minimum? W Thompson Pump has iniplemented a company wide CRM platforrn that allows the sales force to communicate real time during each stage of the sale, With governirient entities, sales cycles are longer, so this allows for proper rorecasting of materials wilh longer lead times. he CRM also creates a fibrary of data that can be used by multiple departments to make good decisions and inerease production effjciencym In addition,Thompson Punip has rigorous design review and contract review process that allows intiftiple depai-InDents wilt various skill sets to contribute to the process. 1"his assures that the best ideas are implemented and the product consistently iniproves. Our goal is to increase productioneff"Hency on a daily basis to ininfinize costs. 14) Explaiii how your distributors are set up to l)rovide service and support for equipmem iri t1fis, ifldustry Most dealers and distributors are already, in the heavy construction equipment markets, so they, are farnifiar witli renting, selling, and i�nost in-tportantly anaintaining diesel -driven Thompson Pumps. We normally seek out service oriented companies, that are aligned with Thompson Punip's core values. All disiributors are encouraged to stock spare parts for every Thompson Pump they rent or sell, and they norniallystrearnfine the enigine manufacturer with other equiptnent in their fleet, Either way, Thompson Pump hwi as large logiefics warehouse of qmre parts and accessories that can be shipped to any location in the US in Just as few days. 25) ldemftify how yourproducts, serviccs ,,uid supplies acUess the scope ofthis RFR All products, and services offered by Thompson Pump allow NJPA mernbers to obtaill portable amid stationary pumping systems from a IS09(l01:2008 cerlified manufacturing complany that has specialized in pump comma nufacturing for over 48 yc,,ars. At the discount structure applied, all NJPA rnernbers hi the Public I Jtilftes area ot'government will receive the best overall value for all Thompson Pun,q) products and services offered. Date: 1-22-18 24 ♦ '4 CONTRACT ACCEPTANCE AND AWARD U1 N PUR F4tfon.! 1Wn41"owxn A11Lv�ec' (Tap portion of this farm will be completed by NJPA if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) NJPA Contract #:012418 -TPM Proposer's full legal, name; Thompson Pump and Manufacturing Co., lac, Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained In your proposal and to meet all of the terms and conditions set forth In this RFP; In any amendments to this RFP, and In any exceptions that are accepted by NJPA. The effective date of the Contract will be March 14, 2018 and will expire on March 14, 2022 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract), This Contract may be extended for a fifth year at NJPA's discretion. NJIPA Authorized • 'M ------------------- UNIMMOMI Vendor Authorized Signatures: Jeremy Schwartz (NAW., PR NT('D Q:,biR FYPE::D. +w • Coauette The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Authorized Signatory's TIB f 4�1�i°d BEd r mPu��af9Jl+�'� iNAMLPRH'flh:) C71 Executed on ti� °20„_9 NJPA Contract # 012418 -TPM 1nx