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Home My WebLink About6.5 Motion to accept State Contract joint purchasing results for the purchase of one (1) new 2022 International HV607 cab and chassis at a cost not to exceed $80,670.t�.f)AAI1C 1�d'+rn�iect Subject Motion '.. • acceptContractjointpurchasing results for purchase of one (1) new 2022 International• r4 • chassis at a costnot to exceed $80,,670. Meeting July 6, 2021 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $80,670 Budget Source Vehicle Replacement Fund Category CONSENT AGENDA Type Consent In the current budget there are funds available to replace Dump Truck 2727. This truck is a 2004 International model 7400 35,000 Gross Vehicle Weight Rating (GVWR) dump truck with snow and ice control equipment. This vehicle is equipped with a front snow plow, underbody plow, central hydraulics, salt spreader, pre -wet pump, tailgate mounted brine tank, and removable leaf box. The vehicle is used by the Public Works Department for snow and & ice control, leaf pickup, hauling miscellaneous materials (snow, dirt, gravel, sand, debris) and towing trailers/equipment. This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses point -based criteria that rates each vehicle on four (4) major factors including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced. This vehicle scored thirteen (13) points indicating that it should be replaced. The vehicle condition evaluation form and summary report are attached. If the service life is extended, this vehicle will require the expenditure of $25,300. 1 Major pending repairs include replacement of transmission, replacement of hydraulic controls, and replacement of electrical system components. These costs are delineated on the attached vehicle evaluation form. The current book value of this vehicle is $10,000. Estimated repair costs exceed the value of the vehicle. The proposed replacement vehicle is an International Model HV607 SBA cab and chassis. The vehicle will be configured with a dump body, snow plows, salt spreader, and pre -wet equipment. Most recent dump truck purchases have been the Peterbilt platform. However, the engine and emission problems that plagued previous International trucks have been addressed by the use of a Cummins manufactured engine. The engine mounted in the proposed International purchase is the same engine currently featured in Peterbilt trucks. This proposed replacement vehicle is available for purchase through a State of Illinois joint purchasing contract. The State of Illinois joint purchasing contract satisfies the Village's public bidding requirements. The local vendor for this contract is Rush Truck Centers of Illinois, Inc. Delivery of the new vehicle is expected to be within (8) months of the purchase order. The vehicle being replaced will be sold through GovDeals.com Internet auction. Alternatives 1. Accept the State Contract # 19416CMS BOSS4-P-8607 for a 2022 International HV607 SBA Cab and Chassis. 2. Action at the discretion of Village Board. Staff recommends that the Village Board accept the State of Illinois joint purchasing results for one (1) new 2022 International HV607 cab and chassis from Rush Truck Centers of Illinois, Inc. at a cost not to exceed $80,670. ATTACHMENTS: 2727 Vehicle—Equipment Condition Evaluation Form.pdf IMG_0973.JPG State Contract Award Notice 2019 - 2023.pdf 2 State Contract Master Updated 2020-21.pdf Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form unit # 2727 Year: 2004 Hours: 71122 Assigned Dept./Div. Water/ Sewer International Make: Model: 7400 Mileage: 66A96 03-15-2021 Friberg/DeLuca Date of Evaluation: Performed By: System Diagnosis Estimated Repair Cost Engine Fair/ oil leaks $1,000 Transmission Fair/Corrosion $4,500 Differential Good Exhaust System Fair Rusty $1,200 Cooling System W/pump, Rad, hoses $2,200 Brakes Good Tires Fair/Tires/ Rims conditioning $1,000 Steering Fair/ Original corrosion $2,000 Suspension Good HVAC Good Electrical Fair/ Wiring/ Batteries $3,000 Body/Frame Fair/ cab floor corrosion $1,800 Interior Poor/Seat torn, Floor corroded $600 Other- describe Hyd controls/upgrade replace $8,000 Total Estimated Repair Cost $25,300 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Appendix - A Unit # 2727 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. Water/Sewer Year: 2004 Make: International Model: 7400 Date of Evaluation: 03-15-2021 Ratings: Unit age: 17 years Mileage/Hrs: 66,496/ Maintenance Cost: Mileage: 66,496 Performed By: DeLuca/ Friberg Base Policy Age: 17 years Base Policy Mileage/Hrs: 7,122 Points: 2 Points: 3 Repair and Maintenance Cost: $102,185 - Purchase Price: $ 78,100 Repair and Maintenance Percentage of Purchase Price: 130 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 25,300 - Current Book Value: $10,000 Repair Cost Percentage of Current Book Value: 253 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 220,925 Less Salvage Value $ 10,000 Net Lifetime Costs $ 210,925 Divided by Mileage/Hours 66,496/7,122 Operating Cost Per Mile/Hour $ 3.17/29.62 Points: 4 Total Points: 13 Hydraulic controls for salting use are going to be the most expensive to keep in service. These will not effect the use as a mud truck I recommend this truck is used as a spare mud truck for main breaks to replace our current spare truck 4513A. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. 5 Notice of Award Form *Description JPMC Dump Trucks The purpose of this solicitation is to establish a contract to enable governmental units and qualified not-for-profit agencies, to purchase Single Axle, Tandem Axle, Super Tandem Axle Dump Trucks and Accessories on an as needed basis during the contract period. *Bid Number: 19-416CMS-BOSS4-B-2573 *Agency: Central Management Services *Vendor Selected for Award: Rush Truck Centers of Illinois, Inc *Line Item Description: All lines will be awarded to Rush Truck Centers of Illinois, Inc. The following line item numbers will not be awarded or rebid: 2,18,38-40,48,49, 51-53, 57, 58, 60, 62, 63, 67 & 68. *Award Amount: 65,487,586.67 *Length of Initial Term: 24 months No. of Renewals: 2- 12 months= Farm Leases and Concessions Value to the State: Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Value to the Vendor: Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program %of BEP Per Utilization Plan: %of VBP Per Utilization Plan: Other: Unsuccessful Bidder(s) *Number of Responding Bidders: Number of Unsuccessful Bidder(s) Number of Awarded Bidder(s): I 1 Bidder(s)/Offeror(s) Not Selected: Patson Inc., dba TransChicago Truck Group Mack Sales & Service of Decatur Agency Contact Bid Amount: Contact Name: Jack Eck Telephone Number: 217-785-1659 Email Address: jack.eck2@illinois.gov Fax Number: 217-782-5187 V.19.1 Page 1 of 2 7 Notice of Award Form Street Address: 1000 East Converse Street City: Springfield State: Illinois Zip Code: 62702 SPO Written Determination for Contract Award Decision General - Applies to Emergencies, Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision. Invitation for Bid -The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the ® lowest priced responsive and responsible bidder. Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State. Change Order -The contract is a change order where the circumstances that necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract and reasonable in size and scope, or the change is in the best interest of the State. The change order is based on the purchasing agency's justification. Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification. Comments: Other: Explanation of other terms: SPOSignature: BradleyA Knackmuhs Digitally signed by Bradley AKnackmuhs Date: Date: 2019.04.01 15:03:46 -05'00' V.19.1 Page 2 of 2 8 State of Illinois - General Services - Master Blanket Ui"', B`�:�� ,nn�»r� (((( Ji�'� 1 11»11,I19,171' ILII 111"I ><pp It IQ4 1S, / PRO( U kIDME N 1 11111110 WA RVITOW, Mw 1 ' , III 11lea 'eir III info rima iiiein Purchase Order Number: Status: Fiscal Year: Organization: Department: Alternate ID: 19-416CMS-BOSS4-P-8607 Release 0 Number: 3PS - Sent Purchaser: Jack Eck 2019 CMS - Central Management Services PO Type: Blanket Page 1 of 5 Short JPMC Dump Description: Trucks Receipt Quantity Method: Minor Status: BOSS41610 - Strategic Sourcing Location: AGO01 - Type Code: Competitive Strategic Sealed Sourcing Bidding 9100000814 Entered 04/16/2019 Control Date: 07:36:19 AM Code: Days ARO: 190 Retainage 0.00% Discount W 0.00% W Print Dest Detail: If Different Catalog ID: Release Type: Contact Instructions: Contact Jack Eck at (217)785- Tax Rate: 1659 Is this a Small Business Set Aside No Procurement?: Date Contract Executed: Master Contract?: Yes Original/ Old Contract/PO Number: Incoterm Key: Incoterm Location (City): Release Begin Date: Direct Pcard No Release Enabled: Actual Cost: $0.00 9 https://www.bidbuy.illinols.gov/bso/external/Purchaseorder/PoSummary.sdo 7/2/2020 State of Illinois - General Services - Master Blanket Release End Date: Is there a BEP/VBP Participation Goal?: Agency Attachments: Vendor Attachments: No 2573 Notice of Award Form v.1.1 (2)—l.pdf I1131riill ilmm a it e i d it III info irrlrm ado in & IIA 'Te irilmm Vendor: V00000012 - Rush Truck Payment NA Centers of Illinois, Inc Terms: Jodi Wells 3441 Gatlin Drive Shipping Springfield, IL 62707 Terms: us Email: wellsj1 @rushenterprises.com PO Acknowledgements: ph o• \�� sz_��nn Document Notifications Purchase Emailed to wellsj1 @rushenterprises.com at Order 06/05/2019 08:51:50 AM Change Emailed to wellsj1 @rushenterprises.com at Order 2 06/05/2019 11:21:55 AM Change Emailed to wellsj1 @rushenterprises.com at Order 3 06/05/2019 12:53:47 PM Change Emailed to wellsj1 @rushenterprises.com at Order 4 06/12/2019 01:40:26 PM Change Emailed to wellsj1 @rushenterprises.com at Order 5 06/20/2019 02:34:27 PM Change Emailed to wellsj1 @rushenterprises.com at Order 6 06/11/2020 09:12:52 AM IMaSteir Ill lllainI et/Ceintract Veindoir 111,AStiriil utoir III.. st TL --Tit:• 0 • i . 157 AIFTi'iL 0114$u4 I aSteir III IIIainIket/ eimmtira t CointirollIs Preferred Delivery Method Email Master Blanket/Contract Begin Date: 06/03/2019 Cooperative Purchasing Allowed: Yes Page 2 of 5 Shipping Method: Freight Terms: Acknowledged Date/Time 06/12/2019 01:25:56 PM 06/12/2019 01:39:58 PM Active 06/02/2021 iF https://www.bidbuy.illinols.gov/bso/external/Purchaseorder/PoSummary.sdo 7/2/2020 State of Illinois - General Services - Master Blanket Organization Department 416CMS - CMS - Central Management AGY -Agency Umbrella Master Services Control ALL ORG - Organization Umbrella AGY -Agency Umbrella Master Master Control Control Illt ism Ill infor rm tiii n 1-5 of 62 1 2 3 4 5 6 7 8 9 1 Page 3 of 5 Dollar Dollars Spent to Minimum Order Limit Date Amount $0.00 $0.00 $0.00 $0.00 $32,177,621.83 $0.00 Print Sequence* 1.0, Item # 1: Single axle dump truck with 10' body and 240 gallon pre -wet system. 3PS - Shall be in accordance with State of Illinois, Department of Sent Transportation Specification T64-60-01, dated January 2018. Brand: International Model: HV507 NIGP Code:70 2-08 Class 8 Trucks (33,001 Ib. GVWR and Over) Req # / Item #: 19-416CMS-BOSS4-R- Bid # / Bid Item #: 1-16 S- SS4- - Quote # / Quote Item #: 7616 /1 2573/1 Q00009933/1 Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost Quantity 0.0 $124,485.91 EA- Each 0.00 $0.00 $0.00 $0.00 Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code: Print Sequence #3.0, Item #2: Single axle crew cab dump truck w/10' body and 240 gallon pre -wet 3PS - system. Shall be in accordance with State of Illinois, Department of Sent Transportation Specification T65-60-01, dated January 2018. Brand: International Model: HV507 NIGP Code: 072-08 Class 8 Trucks (33,001 Ib. GVWR and Over) Req # / Item #: 19-416CMS-BOSS4-R- Bid # / Bid Item #: 1-16 - SS4- - Quote # / Quote Item #: 7616 /3 2573/3 Q00009933/3 Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt, Tax Rate Tax Amount Total Cost 11 https://www.bidbuy.illinols.gov/bso/external/Purchaseorder/PoSummary.sdo 7/2/2020 State of Illinois - General Services - Master Blanket Quantity Manufacturer: Make: Additional NIGP Code: 0.0 $132,122.81 EA- Each Brand: Packaging: 0.00 $0.00 Model: Page 4 of 5 $0.00 $0.00 Print Sequence #4.0, Item #3: Option, combo mid -rear mount wing plow w/underbody scraper (11 3PS - foot) for above referenced truck T65-60-01 Shall be in accordance with Sent State of Illinois, Department of Transportation Specification 254-60-26, dated January 2018. Brand: Monroe Model: M5443511 NIGP Code: 072-08 Class 8 Trucks (33,001 Ib. GVWR and Over) Req # / Item #: 19-416CMS-BOSS4-R- Bid # / Bid Item #: 1-16 S- SS4- - Quote # / Quote Item #: 7616 /4 2573/4 Q00009933/4 Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost Quantity 0.0 $23,140.00 EA- Each 0.00 $0.00 $0.00 $0.00 Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code: NIGP Code: 072-08 Class 8 Trucks (33,001 Ib. GVWR and Over) Req # / Item #: 19-416CMS-BOSS4-R- Bid # / Bid Item #: 1 - 16C S- SS4- - Quote # / Quote Item #: 7616 /5 2573/5 Q00009933 / 5 3PS- Sent Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost Quantity 0.0 $136,515.70EA- Each 0.00 $0.00 $0.00 $0.00 Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code: 12 https://www.bidbuy.illinols.gov/bso/external/Purchaseorder/PoSummary.sdo 7/2/2020