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Home My WebLink About3333_001VILLAGE OF MOUNT PROSPECT CASH POSITION December 11, 1997 Cash & Invest Receipts Disbursements Other Cash & Invest Balance 12/01/97 thru Per Attached Credits/ Balance 12/01/97 12/11197 List cf &IIs (Debits) 12/11/97 ------------------ General Fund Special Revenue Funds Refuse Disposal Fund Motor Fuel Tax Fund Community Development Block Grant Local Law Enforcement Block Grant Fund Debt Service Funds Capital Proiec Capital Improvement Fund Capital Improvement Construction Fund Downtown Redev Const Funds Police & Fire Building Construction Flood Control Construction Fund Street Improvement Const Fund Enterprise Funds Water & Sewer Fund Parking System Revenue Fund Internal Service Funds Risk Management Fund Vehicle Replacement Fund Vehicle Maintenance Fund Computer Replacement Fund Trust & Auencv Funds Flexcomp Trust Fund Escrow Deposit Fund Police Pension Fund Fire Pension Fund Benefit Trust Funds $ 6,403,765 861,881 894,586 (83,887) 6,287,173 1,110,485 11,003 640,504 112,541 (105,313) 119,000 12,343 - 118,609 (23) 1,002,856 1,736 1,870 753,179 7,898 5,789 569 11,774 2,076,447 197,981 3,720 (41,000) 2,229,708 1,405,025 - 17,428 1,387,597 217,406 - 112 217,294 924,232 56,015 170,842 809,405 47,790 - - 47,790 1,144,737 - 14,109 41,000 1,171,628 238,597 50,881 - 72,523 362,001 2,567,487 228,208 125,297 (458) 2,669,940 660,239 5,361 3,589 662,011 3,395,175 44,032 157,705 615 3,282,117 1,664,726 - 1,520 - 1,663,206 138,281 - 58,151 1,631 81,761 157,700 - 413 - 157,287 15,183 7,071 1,759 20,495 1,599,830 237,377 165,739 (2,240) 1,669,228 25,405,367 15,140 - 5,981 25,426,488 27,894,486 15,774 - 3,987 27,914,247 163,893 - - - 163,893 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 1 VENDOR DESCRIPTION AMOUNT Moll -M-11 MR11F."i BAIRD AND WARNER RELOCATION REFUND FINAL WATER BILL #1052372 20.93 REFUND FINAL WATER BILL #1052372 2.24 CITIBANK, N.A. IRMA CLAPPERTY KEVIN DIMLER DISBURSEMENT ACCOUNT DONALD C. DURANSO PETER K. EWERT FIRST NATIONAL BANK OF CHICAGO FIRST COMMONWEALTH FIRST NATIONAL BANK OF CHICAGO EVE & ANDREW FUGIEL GREYSTONE ASSOCIATES, INC. LAWRENCE HAMILTON CHRISTOPHER HOFFMAN PMT OF INS CLAIMS - GAB PMT OF INS CLAIMS - GAB OVERPMT OF ALARM LICENSE REFUND FINAL WATER BILL REFUND FINAL WATER BILL 23.17 865.46 538.91 1,404.37 10.00 #4913062 14.95 #4913062 1.60 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 P/R PERIOD ENDED: 12/4/97 VANWART P/R CHECK 12/4 LONGEVITY P/R: 12/11 LONGEVITY P/R: 12/11 LONGEVITY P/R: 12/11 LONGEVITY P/R: 12/11 16.55 551,171.87 2,851.16 1,738.64 35,689.95 646. 70, 18,297.16 1,230.78 584.70 90,600.00 400.00 9,200.00 3,500.00 EXC LIFE/PERS AUTO P/R: 12/10 5,677.70 EXC LIFE/PERS AUTO P/R: 12/10 2 222.17 P/R: 12/11 723,810.83 RESIDENT R/E TR. TAX REBATE 40.00 REFUND FINAL WATER BILL #4121950 16.29 REFUND FINAL WATER BILL #4121950 1.75 18.04 SAVINGS BONDS - P/R: 12/4/97 700.00 EMPLR SHARE FICA COSTS P/R: 12/4/ 16,515.73 EMPLR SHARE FICA COSTS P/R: 12/4/ 204.90 EMPLR SHARE FICA COSTS P/R: 12/4/ 130.49 EMPLR SHARE FICA COSTS P/R: 12/4/ 2,409.74 EMPLR SHARE FICA COSTS P/R: 12/4/ 48.45 EMPLR SHARE FICA COSTS P/R: 12/4/ 1,366.42 EMPLOYEE DENTAL PLAN EMPLR SHARE FICA LONG EMPLR SHARE FICA LONG EMPLR SHARE FICA LONG EMPLR SHARE FICA LONG 20,675.73 1/1/98 1,758.86 P/R: 12/11 2,377.78 P/R: 12/11 30.60 P/R: 12/11 666.60 P/R: 12/11 224.35 3,299.33 REFUND VEHICLE LICENSE -EVE FUGIEL 52.50 REAL ESTATE TRANSFER TAX REIMB 930.00 RESIDENT R/E TR. TAX REBATE 564.00 REFUND FINAL WATER BILL #3782224 11.96 List of Bffls Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 2 VENDOR DESCRIPTION AMOUNT 10,213.00 VILLAGE OF MOUNT PROSPECT ALGONQUIN-BUSSE CURRENCY EXCH REIM 22.50 REFUND FINAL WATER BILL #3782224 1.28 ICMA RETIREMENT TRUST - 457 DIRECT DEPOSIT REIMB 13.24 15,043.26 ILLINOIS MUNICIPAL RETIREMENT EMPLE/EMPLR SHARE - NOV '9'7 21,542.92 EMPLE/EMPLR SHARE - NOV '97 33,043.03 EMPLE/EMPLR SHARE - NOV '97 371.90 EMPLE/EMPLR SHARE - NOV '97 316.30 EMPLE/EMPLR SHARE - NOV '97 6,577.31 EMPLE/EMPLR SHARE - NOV '97 96.76 EMPLE/EMPLR SHARE - NOV '97 3,040.52 EMPLE/EMPLR SHARE - NOV '97 16 047.72 ILLINOIS LIQUID ENERGIES, INC. FUEL PURCHASE 81,036.46 7,188.69 FUEL PURCHASE 6.1070-40 IMRF VOLUNTARY LIFE PREMIUM FOR DEC '97 13,259.09 INDIANA DEPT OF REVENUE STATE INCOME TAX FOR NOV '97 324.00 83.70 GOTZ MICHAEL KASPER REFUND VEHICLE LICENSE #36845 2.00 MCM ASSOCIATES REFUND OF FEES - PERMIT 97-2451 2,524.00 REFUND OF FEES - PERMIT 97-2451 211.50 REFUND OF FEES - PERMIT 97-2451 131.00 REFUND OF FEES - PERMIT 97-2451 120.00 MOUNT PROSPECT WHOLESALE AUTO REFUND FINAL WATER BILL #1125280 2,986 41..50 49 REFUND FINAL WATER BILL #1125280 4.41 PCI PLUMBING, INC. MELVIN B. OVERPAYMENT CONTRACTORS LICENSE 45.90 35.00 PEARSON REFUND FINAL WATER BILL 11.96 REFUND FINAL WATER BILL 1,28 POSTMASTER W. POSTAGE STAMPS 50 @ 6.40 13.24 320.00 D. RANDOLPH REFUND FINAL WATER BILL #4021351 14.66 REFUND FINAL WATER BILL #4021351 1.56 DAVID SALYERS III REFUND V VEHICLE STICKER # 35776 16.22 60.00 ST. JOHN'S RECTORY REFUND FINAL WATER BILL #2031470 65.78 REFUND FINAL WATER BILL #2031470 7.04 ST. JOHN'S EPISCOPAL CHURCH REFUND FINAL WATER BILL #2031380 72.82 38.87 REFUND FINAL WATER BILL #2031380 4.16 THIRD DISTRICT CIRCUIT COURT DEC1 BOND MONEY1,625.00 43.03 NOV6 BOND MONEY 3,420.00 DEC2 BOND MONEY 3,993.00 DEC3 BOND MONEY 1,175.00 10,213.00 VILLAGE OF MOUNT PROSPECT ALGONQUIN-BUSSE CURRENCY EXCH REIM 22.50 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 3 VENDOR DESCRIPTION AMOUNT WISCONSIN DEPT. OF REVENUE PUBLIC REPRESENTATION AMERITECH COMMUNITY CONSOLIDATED FANNIE MAY CANDIES FUJITSU BUSINESS COMM. SYSTEMS MICHAEL E. JANONIS PETTY CASH - FINANCE DEPT. UNITED STATES CONF. OF MAYORS VILLAGE MANAGERS OFFICE AMERITECH CDW COMPUTER CENTERS INC. DYNAMIC GRAPHICS MAGAZINE FUJITSU BUSINESS COMM. SYSTEMS KLEIN, THORPE AND JENKINS,LTD. MBI IND MEDICINE, EAST NORTHWEST STATIONERS INC. TAX WIRE TRANSFER REIMB 104,000.32 INCOME TAX WIRE TRANSFER REIMB 10,079.23 BOND DEPOSIT DISB 6,405.00 BOND DEPOSIT DISB 1,000.00 BOND DEPOSIT DISB 1,500.00 BOND DEPOSIT DISB 100.00 INCOME TAX FOR NOV '97 123,107.05 154.96 TOTAL: 1,000,132.85 SERVICE 20.28 SERVICE 2.16 22.44 RENTAL FEE FOR ROBERT FROST SCHOOL 94.00 CANDY FOR HOLIDAY GIFTS 1,046.25 MTCE /SOFTWARE SUBSCR 10/1-12/31 13.30 LUNCH MEETING 19.05 MISC EXPENSES 100.00 MISCELLANEOUS EXPENSES 141.07 MISCELLANEOUS EXPENSES 14.98 -415.10 256.05 REGISTR-MAYOR GERALD FARLEY 350.00 TOTAL: 1,801.09 SERVICE 67.60 SERVICE 7.22 74.82 COMPUTER SUPP 24.00 COMPUTER SUPP CREDIT -191.72 COMPUTER SUPP CREDIT -381.68 COMPUTER SUPP CREDIT -415.10 -964.50 SUBSCRIPTION 24.00 MTCE /SOFTWARE SUBSCR 10/1-12/31 44.34 LEGAL SERVICES RENDERED 12,997.90 LEGAL SERVICES RENDERED 87.50 13,085.40 PHYSICAL EXAM 170.50 SUPPLIES 4.11 List of BM Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 4 VENDOR DESCRIPTION AMOUNT VILLAGE MANAGERS OFFICE SUPPLIES 45.92 *PETTY CASH - FINANCE DEPT. MISCELLANEOUS EXPENSES 50.03 VON BRIESEN AND PURTELL, S.C. PROFESSIONAL SERVICES 81.44 90.00 TOTAL: 12,656.03 COMMUNICATION DIVISION AMERITECH SERVICE 135.20 SERVICE 14.43 B & H PHOTO/VIDEO ARTEL BORIS EFFECTS PRO FOR 149.63 406.40 WIRELESS MIC 315.70 JUDY B. BUNDICK722.10 BUSSE'S FLOWERS & GIFTS REIMBURSE FOR SET DESIGN ITEMS 53.33 DAILY HERALD FLOWERS AD FOR PROD ASST 57.00 ELITE VIpEO NRG POWER MAX BATTERY BELTS 187.38 999.90 VIDEO XLR ADAPTOR 232.00 NRG VARI-LIGHT 482.00 FUJITSU BUSINESS COMM. SYSTEMS SERVICES 1,713.90 234.00312.00 SERVICES MTCE /SOFTWARE SUBSCR 10/1-12/31 88.68 MACWORLD SUBSCRIPTION RENEWAL 634.68 PHILLIP G. MUELLER TECHNICAL SERVICES 24.97 PADDOCK PUBLICA.TIONS,'INC. BID ADDENDUM 200.00 PETTY CASH -.FINANCE DEPT. MISCELLANEOUS EXPENSES 26.10 RESPOND SYSTEMS WORDPERFECT MAGAZINES RESTOCK OF FIRST AID KIT 33.99 42.05 SUBSCRIPTION RENEWAL 18.00 TOTAL: 3,863.13 "'PILLAGE CLERK'S OFFICE AMERITECH SERVICE 67.60 SERVICE 7.22 74.82 FUJITSU BUSINESS COMM. SYSTEMS MTCE /SOFTWARE SUBSCR 10/1-12/31 44.34 JOURNAL & TOPICS NEWSPAPERS DISPLAY ADVERTISING 132.48 NATIONWIDE PAPERS NEWSLETTER PAPER 581.90 NORTHWEST STATIONERS INC. SUPPLIES 141.51 P. F. PETTIBONE & CO. COMMISSION CARDS 16.25 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 5 VENDOR DESCRIPTION AMOUNT VILLAGE CLERK'S OFFICE PETTY CASH - FINANCE DEPT. POSTMASTER STERLING CODIFIERS, INC. AMERITECH BT OFFICE PROD. INT'L., INC. CDW COMPUTER CENTERS INC. FUJITSU BUSINESS COMM. SYSTEMS GOVERNMENT FINANCE OFFCR ASSOC I.B.M. CORPORATION - SQH DAWN L. KEEGAN NORTHWEST STATIONERS INC. PEDERSEN & HOUPT PETTY CASH - FINANCE DEPT. POSTMASTER PRECISION SYSTEMS CONCEPTS,INC QUICK PRINT PLUS, INC. SCOTT DECAL COMPANY SYSTEMS FORMS, INC. COMMUNITY DEVELOPMENT DEPT MISCELLANEOUS EXPENSES SERVICE SUPPLEMENT #47 10.78 85.00 1,720.00 TOTAL: 2,807.08 SERVICE 256.88 SERVICE 27.42 284.30 OFFICE PROD 61.09 OFFICE PROD 33.84 OFFICE SUPP 162.30 257.23 LOTUS 123 VERSION 5.0 289.00 MTCE /SOFTWARE SUBSCR 10/1-12/31 168.49 CERTIFICATION-B.CAPUTO 50.00 REGISTRATION-C.WIDMER 35.00 85.00 MAINTENANCE CONTRACT -DEC 492.00 REIM FOR CPA REVIEW 740.00 SUPPLIES 96.00 TRANSFER TAX TRANSACTIONS 80.00 MISCELLANEOUS EXPENSES 11.15 MISCELLANEOUS EXPENSES 12.45 MISCELLANEOUS EXPENSES 2.45 26.05 SERVICE 85.00 CONSULTING SYSTEM SUPPORT 337.50 CONSULTING SYSTEMS SUPPORT 300.00 637.50 CONTRACTOR CARDS FOR 1998 162.75 BUSINESS LICENSE DECALS -1998 1,104.00 PURCHASE ORDER FORMS 763.75 ENVELOPES 325.63 VEHICLE APPLICATION FORMS 1.095.93 2,185.31 TOTAL: 6,692.63 AMERITECH SERVICE 67.60 SERVICE 101.40 List of BiUs Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 6 VENDOR DESCRIPTION AMOUNT TOTAL: 8,673:86 SERVICE 175.76 SERVICE 54.08 SERVICE 54.08 SERVICE 7.22 SERVICE 10.82 SERVICE 18.76 SERVICE 5.77 SERVICE 5.77 B & H INDUSTRIES BOND COPY -SPECIAL SERVICE 501.26 6.00 CAMP DRESSER & MCKEE INC. CONTRACT TO CONDUCT A STORM WATER 4,037 JUDY CONNOLLY REIMB ITEMS PURCH FOR OPEN HOUSE 70.60 FAIRVIEW PRINTING SERVICE ENVELOPES FUJITSU BUSINESS COMM. SYSTEMS MTCE /SOFTWARE SUBSCR 10/1-12/31 90.00 44.34 MTCE /SOFTWARE SUBSCR 10/1-12/31 66.51 MTCE /SOFTWARE SUBSCR 10/1-12/31 115.28 MTCE /SOFTWARE SUBSCR 10/1-12/31 35.47 MTCE /SOFTWARE SUBSCR 10/1-12/31 35.47 ILLINOIS MUNICIPAL LEAGUE RENEWAL SUBSCRIPTION 297.07 JEWEL FOOD STORE ASSTD TRAYS FOR CD OPEN HOUSE 5.00 94.97 NORTHWEST STATIONERS INC. SUPPLIES 1.60 SUPPLIES 18.35 NOVA CELLULAR19.95 SERVICE PETTY CASH - FINANCE DEPT. MISCELLANEOUS EXPENSES 46.81 3.43 MISCELLANEOUS EXPENSES 30.00 MISCELLANEOUS EXPENSES 25.00 ROBERT J. ROELS58.43 REIMB EXPENSES 40.00 REIMB EXPENSES -BOB ROELS 45.00 SUBURBAN PRESS GREEN PERMIT CARDS 85.00 108.00 THOMPSON ELEVATOR INSPECTION S REINSPECTIONS OF ELEVATORS 248.00 ELEVATOR INSPECTION 50.00 ELEVATOR PLAN REVIEW 50.00 UNIVERSITY OF WISCONSIN-EXTENS EXISTING HOUSINIG INSP PROGRAM 348.00 335.00 VIKING OFFICE PRODUCTS OFFICE SUPP VITAL RECORD BANC, INC. MICROFILMING RECORDS 4.50 2,397.30 WAL-MART STORES, INC. PHOTO PROCESSING 21.00 WISCONSIN CENTER GUEST HOUSE RESERVATION 147.00 TOTAL: 8,673:86 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 7 VENDOR DESCRIPTION AMOUNT GIRL SCOUTS - ILLINOIS CROSS- KAM CONSTRUCTION OFFICEMAX CREDIT PLAN WOLF CAMERA, INC. HUMANSERVICES DEPARTMENT T 303 CAB ASSOCIATION, INC. AMERICAN CHARGE SERVICE AMERITECH ARVEY PAPER & SUPPLIES CONNEY SAFETY PRODUCTS DANCE -PLUS PRODUCTIONS, INC. JUDITH B. FELL JEANITA FILIPAK FUJITSU BUSINESS COMM. SYSTEMS KEEFER'S PHARMACY NOVA CELLULAR PARKER METAL CORPORATION PILLS NEWS PIONEER PRESS RAINBOW REFRESHMENTS, INC. SCIENTIFIC SUPPLY CO. POLICE DEPARTMENT AMERITECH BOB'S RELOADING INC. BOXWOOD PROGRAM BOXWOOD PROGRAM -OCT SINGLE FAMILY HOUSING REHABILITATI ASSORTED MENTOR SUPP COLOR ROLLS TOTAL: 2,400.00 2,400.00 4,800.00 760.00 139.14 13.38 5,712.52 SENIOR TAXI RIDES 367.20 SENIOR TAXI RIDES 236.60 SERVICE 243.36 SERVICE 25.98 SERVICE 269.34 OFFICE SUPP 100.05 OFFICE SUPP 116.81 216.86 MEDICAL SUPP 34.23 COUNTRY WESTERN LINE DANCE CLASSES 160.00 ASSORTED SUPPLIES 70.53 SEWING MACHINE 75.00 MTCE /SOFTWARE SUBSCR 10/1-12/31 159.62 MEDICAL SUPPLIES 65.95 MEDICAL SUPPLIES 65.95 131.90 SERVICE 40.02 FOLDING CART 3,500.00 SUBSCRIPTION EXTENSION 8.00 NEWSPAPER SUBSCRIPTION 7.95 POP FOR MACHINE 210.45 MEDICAL SUPP 408.63 TOTAL: 5,896.33 SERVICE 8.27 SERVICE 58.69 SERVICE 134.28 SERVICE 1,372.28 SERVICE 146.49 1,720.01 RELOAD AMMUNITION 500.00 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 8 VENDOR DESCRIPTION AMOUNT 11019411 NET T9,51 CALEA CDW COMPUTER CENTERS INC. CMI, INC COMPAQ G.E.M. FLOWERS BY BELMONTE BROTHERS FUJITSU BUSINESS COMM. SYSTEMS GALL'S, INC. ICMA-401 PLAN ILLINOIS CHAPTER I.A.A.I. ILLINOIS ASSN. OF CHIEFS OF KALE UNIFORMS, INC. MICHAEL LANDEWEER JAMES LEVICKI LYONS SAFETY NELSON BROTHERS NORTHERN ILLINOIS POLICE ALARM NORTHERN ILLINOIS GAS CO. RAY O'HERRON CO., INC. QUICK PRINT PLUS, INC. REBEL'S TROPHIES, INC. JOHN E. REID AND ASSOCIATES RONALD RICHARDSON SAVE -A -PET ADOPTION CENTER JEFFREY SCHMITZ MICHAEL J. SEMKIU ROBERT SMITH SMITH & WESSON STANARD & ASSOCIATES, INC. STIPES PUBLISHING L.L.C. STDS MANUAL 30.50 COMPUTER SUPP 147.00 COMPUTER SUPP 111.99 401 PLAN - PAVLOCK P/R: 12/4 258.99 BREATHALIZER REPAIR 174.74 COMPUTER SUPP 274.00 COMPUTER SUPP 183.00 457.00 FLOWER ARRANGEMENT 81.56 MTCE /SOFTWARE SUBSCR 10/1-12/31 900.10 FLEX CUFFS 77.98 401 PLAN - PAVLOCK P/R: 12/4 362.82 MEMBERSHIP RENEWAL 13.00 REGISTER -RONALD PAVLOCK 150.00 SHIRTS 65.00 JACKET 124.95 189.95 REIMBURSE EXPENSES-M.LANDEWEER 11.67 REIMBURSE EXPENSES -JAMES LEVICKI 74.40 DISPOSABLE EMERGENCY BLANKET 150.58 FIRST AID SUPPLIES 184.65 335.23 REIMBURSE EXPENSES 30.00 LANGUAGE LINE SERVICES 45.60 SERVICE -112 E NORTHWEST HWY 461.41 GLOVE POUCHES 71.70 FOUND ANIMAL REPORTS 321.60 PERFORMANCE EVALUATION REPORT FORM 169.50 MEMO PADS 56.45 547.55 PLAQUES 200.88 RETIREMENT PLAQUES 332.40 533.28 POLICE OFFICER APPLICANT TESTING 700.00 APPLICANT TESTING-RICKHER,ROSENBAR 350.00 APPLICANT TESTING-SHRAEDER,WINKIE- 350.00 1,400.00 REIMBURSE EXPENSES-RON RICHARDSON 75.00 STRAYS 105.00 REIMBURSE EXPENSES -JEFF SCHMITZ 200.10 REIMBURSE:EXPENSES 901.24 REIMBURSE EXPENSES -ROBERT SMITH 94.60 ANNUAL RENTAL 304.00 ANNUAL RENTAL 304.00 608.00 PERSONALITY SCREENINGS 4,200.00 BOOKS 135.68 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 9 VENDOR DESCRIPTION AMOUNT POLICE DEPARTMENT TELETRAC, INC. MONTHLY SERVICE -OCT & NOV 2,088.43 UNIVERSITY OF ILLINOIS AT URBA CREDIT -25.00 VILLAGE OF SCHAUMBURG TAXICAB STICKERS 78.00 WAREHOUSE DIRECT ELECTRONIC STAPLER 47.65 MARK WEGER REIMB EXPENSES -MARK WEGER 21.12 WOLF CAMERA, INC. FILM PROCESSING 8.05 FILM PROCESSING 3.87 FILM PROCESSING 5.77 FILM PROCESSING 12.99 FILM PROCESSING 18.79 49.47 TOTAL: 17,006.78 12111 1 i ► : ., 1 MCI I A.E.C. FIRE SAFETY & SECURITY 10 SETS OF TURNOUT GEAR 9,521.67 ACCESS CONTROL SOLUTIONS, INC. STATIONS KEYS 73.64 ACME TRUCK BRAKE & SUPPLY CO. FUEL FILTER 34.50 ADDISON BUILDING MATERIAL CO. EDGING 16.54 AMBASSADOR OFFICE EQUIP., INC. TONER/MAINTENANCE CONTRACT 756.00 AMERITECH SERVICE 68.96 SERVICES 16.74 SERVICES 128.09 SERVICES 36.75 SERVICE 8.26 SERVICE 282.82 SERVICE 1,345.24 SERVICE 143.60 •2,030.46 BECK'S CRS INC. XEROX PHOTO COPIER REFILL 109.90 INKJET REFILL 24.00 133.90 BOCA INTERNATIONAL INC. BUILDING CODE COMMENTARY 1996 195.00 CMC RESCUE, INC. ROPE RESCUE FIELD GUIDE 29.33 RICHARD DOUBEK ITEMS FOR CITIZENS FIRE ACADEMY 49.60 ENDEAVOR PLUS MEDICAL EXAM -ROBERT CLARK 247.00 FAIRVIEW PRINTING SERVICE PRINTING/MPFD ENVELOPES 202.00 FAWLEY AND ASSOC. WINDOW SIGN -MICHAEL J FIGOLAH 20.00 MICHAEL FIGOLAH COMPUTER CARD 108.24 FIRE FIGHTERS BOOK STORE MANUALS 115.75 FRIES AUTOMOTIVE TOWING 65.00 REPLACE INJECTOR PUMP 896.59 961.59 FUJITSU BUSINESS COMM. SYSTEMS MTCE /SOFTWARE SUBSCR 10/1-12/31 882.38 GFE, INC AEROGRIP SWIVEL 91.54 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 10 GREAT LAKES AIRGAS, HOUSTON ASSOCIATES ILLINOIS FIRE CHIEFS INC. OXYGEN TEST-BROUSSEAU STYLE ANALYSIS ASSOC. MEMBERSHIP -MIKE FIGOLAH MEMBERSHIP -TONY HUEMANN MEMBERSHIP -DEPUTY CHIEF INSTY-PRINTS KAISER PROFESSIONAL PHOTO LAB KALE UNIFORMS, INC. KAR PRODUCTS INC LABSOURCE INC. MASTER HITCH, INC. MIGHTY MITES AWARDS & SONS MORTON GROVE AUTOMOTIVE WEST NORTHWEST FORD TRUCK CENTER NORTHERN ILLINOIS GAS CO. NOTARIES ASSN OF ILLINOIS, NOTARY PUBLIC ASSOCIATION OSTERMAN API PAGENET RESCUE MAGAZINE SIR SPEEDY SPRING ALIGN TERRACE SUPPLY COMPANY BUDGET DOCUMENT PRINTING , SLIDES FOR CITIZENS FIRE ACADEMY SLIDES FOR CITIZENS FIRE ACADEMY BADGES/COLLAR INSIGNIAS BADGES/COLLAR INSIGNIAS BOLTS AND NUTS HEALTHCARE PROVIDER BOOKS HEALTHCARE PROVIDER BOOKS INSTALL LOWER 4 PLAQUES REBUILD TRUCK INJECTORS INJECTORS 172.14 840.00 80.00 40.00 40.00 160.00 680.96 12.50 6.25 18.75 201.65 161.85 363.50 183.87 198.12 198.11 396.23 HITCH BALL AND WIRIN 425.40 60.00 ALT AND CAR STARTER 230.00 437.68 309.20 SERVICE -112 E NORTHWEST HWY INC MEMBERSHIP-HEREDIA SELF INKING STAMP-HEREDIA HELMETS SERVICE SUBSCRIPTION-LUBASH PRINTING -BUDGET SHEETS REPLACE TIE ROD TUBE CREDIT FOR PAINT AND MATLS PAINT AND MATLS UNIVERSITY OF ILLINOIS AT URBA WAL-MART STORES, INC. WAVE PRINTING ZEP MANUFACTURING COMPANY 746.88 461.41 8.00 20.75 94.50 1,179-52 14.95 25.00 334.76 -163.60 341.15 177 55 REGISTRATION-M.CANNING 200.00 MISC EQUIP FOR FIRE INVESTIGATIONS 87.49 FILM PROCESSING 5.98 FILM PROCESSING 8.96 FILM PROCESSING 18.90 FILM PROCESSING 5.35 FILM PROCESSING 20.78 FILM PROCESSING 2.14 149.60 PRINTING BUSINESS CARDS AND MEMO P 561.00 SPRAY CLEANER AND DEGREASER 201.65 TOTAL: 23,175.56 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 11 VENDOR DESCRIPTION AMOUNT` ADAMS TRADE PRESS AMERITECH ARBORIST MARKETPLACE PAUL BURES CELLULAR ONE - CHICAGO CINTAS CORP FUJITSU BUSINESS COMM. SYSTEMS IRON AGE CORPORATION PETTY CASH - PUBLIC WORKS PROSAFETY RAINBOW 1 HR PHOTO EXP. WALLY SCHULTZ FRED SENDER WAL-MART STORES, INC. PUBLIC WORKS - STREETSBLDGS AMERICAN HOTEL REGISTER COMPAN ANDERSON PEST CONTROL GEORGE BARTNICKI BERRY BEARING CO CLASSIFIED ADVERTISING 110.00 SERVICE 865.29 SERVICE 92.37 957.66 CLASSIFIED AD 42.60 CLOTHING ALLOWANCE 60.30 SERVICE 87.75 UNIFORM SERVICE 130.59 UNIFORM SERVICE 130.59 UNIFORM SERVICE 130.59 UNIFORM SERVICE 130.59 522.36 MTCE /SOFTWARE SUBSCR 10/1-12/31 567.55 SAFETY SHOES PURCHASES 407.68 SAFETY SHOES 42.46 SAFETY SHOES 42.50 CREDIT -42.50 SAFETY SHOES 38.97 SAFETY SHOES 35.47 SAFETY SHOES 84.44 609.02 TRAVEL & SUPPLIES 37.37 FIRST AID SUPP 45.43 FILM PROCESSING 26.46 FILM PROCESSING 26.46 FILM PROCESSING 5.62 FILM PROCESSING 5.62 FILM PROCESSING 5.46 FILM PROCESSING 5.45 FILM PROCESSING 71.65 FILM PROCESSING 71.65 218.37 REIMB FOR OBTAINING CDL 30.00 REIMBURSEMENT FOR OBTAINING CDL 30.00 MISC SUPP 43.20 TOTAL: 3,361.61 SOAP DISPENSER 138.27 DOME TOP WASTE RECEPTACLE 102.04 240.31 PEST CONTROL 66.25 SNOW SCHOOL ATTENDANCE 14.00 BELTS List of Bim Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 12 VENDOR DESCRIPTION AMOUNT PUBLIC WO - ST LTSBLDGS CITIZENS UTILIT=ES CO. OF ILLI COMMONWEALTH EDISON BOB COOPER THOMAS DILTZ DOOR SYSTEMS, INC. DOVER ELEVATOR COMPANY LEE DRUGER AUGUSTA R. FATA HENRICKSEN & COMPANY, INC. J. D. HILL HYDRONICS PIPING KARL MIKKELSEN BRUCE MILLER NATIONAL HEAT AND POWER CORPOR NORTHWEST ELECTRICAL SUPPLY NORTHWEST MUNICIPAL CONFERENCE NORTHERN ILLINOIS GAS CO. NUTOYS LEISURE PRODUCTS PATIO WORLD RAMIREZ, INC. SARGE'S RANGE SERVICE SHEPP PEST CONTROL SOUTH SIDE CONTROL COMPANY TCI OF ILLINOIS, INC. UNION PACIFIC RAILROAD WAL-MART STORES, INC. SERVICE 97.46 11 E NORTHWEST HWY 142.77 13 E NORTHWEST HY 139.86 282.63 SNOW SCHOOL ATTENDENCE 14.00 SNOW SCHOOL ATTENDANCE 14.00 SERVICE CALL FOR NORTH DOOR 617.70 MAINTENANCE ELEVATORS 178.94 SNOW SCHOOL ATTENDANCE -LEE DRUGER 14.00 REBATE FOR 3 SQ OF PUBLIC WALK 96.00 REUPHOLSTER 2 PAIRS OF CHAIR ARMS 130.00 SNOW SCHOOL ATTENDANCE 14.00 PARTS 335.00 REBATE FOR 3 SQ OF PUBLIC WALK 96.00 REBATE FOR 10 SQ OF PUBLIC WALK 640.00 REPLACE BAD INDUCER MOTOR 526.95 ELEC SUPP 21.29 ELEC SUPP 111.13 ELEC SUPP 233.19 ELEC SUPP 174.17 ELEC SUPP 14.87 ELEC SUPP 33.74 ELEC SUPP 45.76 634.15 LIQUID CALCIUM CHLORIDE 1,138.50 SERVICE -19 NORTHWEST HWY 146.59 SERVICE -1700 N CENTRAL 1,400.53 SERVICE -50 S EMERSON ST 500.45 SERVICE -1601 W GOLF RD 513.58 SERVICE -100 S EMERSON ST 797.75 SERVICE -1830 E KENSINGTON 181.57 3,540.47 LOOP BIKE RACKS 300.00 LOOP BIKE RACKS 1_L144_00 1,444.00 X -MAS LIGHT SETS 31.50 REMOVAL OF WOOD CHIPS 1,200.00 SERVICES 500.00 PEST MGMT SERVICES 295.00 BARBER COLMAN FINAL FILTER 30.80 CABLE CHARGES 66.68 LAND LEASE 924.36 LUNCHROOM SUPP 6.49 TOTAL: 13,850.49 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 13 VENDOR DESCRIPTION AMOUNT PUBLIC WO - FORESTRY/GRNDS ROBERT W. HENDRICKSEN CO. TREE TRIMMING 11,203.00 TREE TRIMMING 12,709.50 TREE TRIMMING 4,656.50 28,569.00 O'LEARYS CONTR. EQUIP. & SUPP. CHAINSAW 258.00 ARTHUR WEILER, INC. TREES 800.00 TREES 1,160.00 TREES 580.00 TREES 3,980.00 TREES 11911.00 8,431.00 TOTAL: 37,258.00 PUBLIC WORKS - ENGINEERING B & H INDUSTRIES BOND COPY ENLARGEMENTS 8.00 COMMONWEALTH EDISON SERVICE 9,579.81 SERVICE 1,736.40 SERVICE 177.89 11,494.10 ICMA BOOK 53.50 TOTAL: 11,555.60 PUBLIC WORKS - WATER/SEWER AMERICAN NATIONAL BANK REGISTER AND PAYING AGENT SERVICES 90.00 REGISTER AND PAYING AGENT SERVICES 90.00 180.00 AMERITECH SERVICES 28.53 SERVICES 28.53 SERVICES 28.53 SERVICES 28.53 SERVICES 218.65 SERVICES 533.12 SERVICES 192.04 SERVICES 18.30 SERVICE 57.04 SERVICE 28.53 SERVICE 1,804.92 SERVICE 192.68 3,159.40 ANDERSON LOCK COMPANY LOCKS AND PTS 120.68 PADLOCKS 74.24 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 14 PUBLIC WORKS - WATER/SEWER BERLAND'S HOUSE OF TOOLS BERRY BEARING CO CDW COMPUTER CENTERS INC. CELLULAR ONE - CHICAGO CENTRAL CONTINENTAL BAKERY CINTAS CORP COLE-PARMER INSTRUMENT CO. COMMONWEALTH EDISON DAILY HERALD DWYER INSTRUMENTS, INC.` BARRY EISEN JOSEPH D. FOREMAN & CO. FUJITSU BUSINESS COMM. SYSTEMS H -B -K WATER METER SERVICE HACH COMPANY HARCO WATERWORKS C.P. HENRICKSEN & COMPANY, INC. IRON AGE CORPORATION JULIE, INC. KINDER INDUSTRIAL SUPPLY J.C. LICHT COMPANY M & R CEMENT CONSTRUCTION, INC MAIL BOXES ETC. USA PADLOCKS HAMMER DRILL BUSHINGS COMPUTER SUPP CARTRIDGES SERVICE MEETING REFRESHMENTS UNIFORM SERVICE UNIFORM SERVICE UNIFORM SERVICE UNIFORM SERVICE PRESSURE GAUGE SERVICE SUBSCRIPTION RENEWAL SOLENOID REIMB FOR SAFETY COOPER TUBING AND GATE VALVE 67.12 262.04 189.99 44.26 391.70 61.76 453.46 87.76 63.86 130.59 130.59 130.59 130.59 522.36 22.00 4,075.71 213.20 254.86 SHOES 85.00 SUPP 1 573 20 MTCE /SOFTWARE SUBSCR WATER METER EXCHANGE MODULE REPLACEMENT & 882.00 2,455.20 10/1-12/31 1,183.88 40.00 TROUBLESHOOTI 91650.00 9,690.00 STANDARDIZATION KIT/DPD REAGENTS 143.50 SERVICES 1,285_.00 WORKSTATION COMPONENTS 453.56 SAFETY SHOES PURCHASES 407 69 SAFETY SHOES SAFETY SHOES CREDIT SAFETY SHOES SAFETY SHOES SAFETY SHOES SERVICE CHARGES DROP FORGED EYE PAINTING SUPP CONCRETE RESTORATION CONCRETE RESTORATION CONCRETE RESTORATION UPS CHARGES UPS CHARGES UPS CHARGES 42.46 42.50 -42.50 38.98 35.48 84.44 609.05 260.00 12.64 44.28 850.00 165.22 1,000.00 2,015.22 11.44 9.02 5.90 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 15 VENDOR DESCRIPTION AMOUNT PUBLIC WO - WATER/SEWER UPS CHARGES 40.98 UPS CHARGES 10.17 UPS CHARGES 6.95 UPS CHARGES 7.14 UPS CHARGES 17.24 UPS CHARGES 9.17 118.01 MOSLER, INC. ANNUAL SERVICE AND MAINTENANCE 1,020.00 MUNICIPAL WELL & PUMP INC. MATLS AND LABOR TO REPAIR DEEP WEL 12,275.00 JIM NORDIN REIMB PURCH OF SAFETY SHOES 85.00 NORTHWEST ELECTRICAL SUPPLY ELEC SUPP 12.08 ELEC SUPP 65.94 ELEC SUPP 664.12 ELEC SUPP 74.08 ELEC SUPP 109.16 925.38 NORTHERN ILLINOIS GAS CO. SERVICE -117 N WAVERLY 104.08 SERVICE -1700 N CENTRAL 1,400.52 1,504.60 PAPERDIRECT, INC. PAPER SUPP 26.90 PETTY CASH - PUBLIC WORKS TRAVEL & SUPPLIES 30.00 TRAVEL & SUPPLIES 9.74 TRAVEL & SUPPLIES 1.67 41.41 POSTMASTER POSTAGE FOR WATER BILLS 543.96 PROSAFETY FIRST AID SUPP 45.42 FIRD AID SUPP 203.38 248.80 DAVID RISTOW REIMB PURCHASE OF SAFETY SHOES 74.52 SEARS SCRAPERS 32.34 THE SIDWELL COMPANY 1997 EDITION OF THE COOK COUNTY 399.00 STANDARD PIPE & SUPPLY PIPE SUPP 36.60 COUPLING 3.10 PIPE TAPE 2.74 42.44 STEINER ELECTRIC COMPANY CREDIT -29.75 ELEC SUPP 95.40 ELEC SUPP 317.49 ELEC SUPP 211.81 COIL 37.28 632.23 SUBURBAN LABORATORIES, INC. ANALYTICAL TESTING OF DEED WELLS 2,202.50 SUPER CROWN #748, USING MICROSOFT OFFICE 26.24 TESTING SERVICE CORP. SOIL TESTING SERVICES 484.00 TRI STATE ELECTRONIC CORPORATI ELEC SUPP 30.33 WAREHOUSE DIRECT OFFICE SUPP 34.75 CHAIRMAT 101.36 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 16 rrmjpj=igll 505M PUBLIC WORKS - WATER/SEWER ARTHUR WEILER, INC. WESSELS CONSTRUCTION CO., INC. PUBLIC WORKS - REFUSE DISPOSAL AMERICAN NATIONAL BANK AMERITECH FUJITSU BUSINESS COMM. SYSTEMS GROOT RECYCLING AND WASTE SERV PUBLIC WORKS - VE ICE MAINT AAR CORPORATION AETNA TRUCK PARTS AMERITECH ATLAS BOBCAT INC. AUTO COLOR AUTOMOTIVE DIAGNOSTICS BEACON SSI INC. THE BRAKE ALIGN COMPANY BRUCE MUNICIPAL EQUIPMENT INC BUREAU OF BUSINESS PRACTICE BUSSE CAR WASH, INC. SAL CASTELLANOS JOSE CASTRO CREDIT CHAIRMAT CHAIRMAT OFFICE SUPP TREES REHAB OF CONCRETE RESERVOIR TOTAL: SWANCC TIPPING FEES -JANUARY SWANCC TIPPING FEES -JANUARY SERVICE SERVICE MTCE /SOFTWARE SUBSCR 10/1-12/31 WHITE GOODS DISPOS. TOTAL: SWEEPER/SCRUBBER PARTS PARTS PARTS SERVICE SERVICE HEATER CABLE SUPPLIES ALUM CONDITIONER SERVICE CONTRACT REPAIRS TO FUELING SYSTEM KING PIN KIT/REBUSH SPINDLES REPAIR PARTS RENEWAL -SUPERVISORS MEMORY JOGGER CAR WASHES -OCT CLEAN EXTERIOR AND INTERIOR TOOL ALLOWANCE TOOL ALLOWANCE -101.36 101.36 29.97 166.08 3,520.00 16,104.00 68,268.97 70,110.06 44 589.57 114,699.63 27.04 2.89 29.93 17.74 3.00 114,750.30 451.85 105.60 37.76 143.36 101.40 10.82 112.22 36.70 48.05 15.68 63.73 1,920.00 339.17 104.26 1,350.34 75.12 588.75 125.00 713.75 660.00 660.00 List of Bids Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 17 VENDOR DESCRIPTION AMOUNT PUBLIC WORKS - VE ICE NLAINT DAVE & JIM'S AUTO BODY, INC. WHEEL ALIGNMENT 35.00 DOOR SYSTEMS, INC. SERVICE CALL - WEST GARAGE DOOR P. 1,337.08 DOUGLAS TRUCK PARTS REPAIR PARTS 79.44 REPAIR PARTS 585.42 REPAIR PARTS 103.44 REPAIR PARTS -79.44 REFLECTORS 20.00 IDLER ARM 19.56 MAP LITE 74.00 802.42 DREISILKER ELECTRIC MOTORS, IN ELEC MOTOR REPAIR PARTS 23.41 ELEC MOTOR REPAIR PARTS 120.90 ELEC MOTOR REPAIR PARTS 239.93 384.24 BARRY EISEN REIMB FOR SAFETY SHOES 660.00 FUJITSU BUSINESS COMM. SYSTEMS MTCE /SOFTWARE SUBSCR 10/1-12/31 66.51 GOODYEAR SERVICE STORES TIRES 566.40 JAMES E.- GUENTHER TOOL ALLOWANCE 660.00 LATTOF CHEVROLET, INC. AUTO PARTS 15.60 AUTO PARTS 12.00 AUTO PARTS 839.40 AUTO PARTS 28.44 AUTO PARTS 133.75 AUTO PARTS A2.71 AUTO PARTS 133.75 1,205.65 LEACH ENTERPRISES, INC. REPAIR PARTS 28.00 REPAIR PARTS 129.12 REPAIR PARTS 36.36 REPAIR PARTS 106.28 REPAIR PARTS 47.70 REPAIR PARTS 92.85 440.31 LINOX MANUAL 10.00 LUND INDUSTRIES, INC. CLEAR STROBE BULB 60.80 LYNCH AUTO GROUP AUTO PTS 96.36 JOHN MARK TOOL ALLOWANCE 660.00 MCMASTER-CARR STEEL SAFETY GAS CANS 109.53 MIDWAY TRUCK PARTS FILTER 21.29 O'LEARYS CONTR. EQUIP. & SUPP. CARBURATOR 75.66 PADDOCK PUBLICATIONS, INC. BID NOTICES 24.30 BID NOTICES 22.50 46.80. PETTY CASH - PUBLIC WORKS TRAVEL & SUPPLIES 33.83 TRAVEL & SUPPLIES 72.04 105.87 POLLARD MOTOR COMPANY REPAIR PARTS 96.39 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PUBLIC WORKS - VEHLICE MAINT QUALITY DISCOUNT AUTO PARTS R & R TRUCK SERVICE REDI-STRIP REX RADIATOR & WELDING CO,INC. DAVID RISTOW JAMES S. RORAY SAFETY KLEEN CORPORATION SAUBER MFG. CO. SCHAUMBURG HONDA FRED SENDER TERRACE SUPPLY COMPANY UPTOWN AUTO SUPPLY WAREHOUSE DIRECT WHOLESALE TO THE INSTALLER ZIEBART COMMUNITY SERVICE PROGRAMS RAGNHILD ANDERSON COMMONWEALTH EDISON LORETTA C. DEVINE DOROTHY DORNQUAST VITAUTS GLAZERS REMIGIA GNASTER HELLER LUMBER CO. ROBERT W. HENDRICKSEN CO. MARILYN.K. HOGEBAUM NORMA JANE KNUERR MARIE MALONE NORMA J. MURAUSKIS NORTHWEST FIRE EXTINGUISHER & REPAIR PARTS REPAIR PARTS AUTO PARTS AUTO PARTS PAGE: 18 REPL WEAR PADS SALT SPREADER CHAIN COVERS RECORE RADIATOR TOOL ALLOWANCE TOOL ALLOWANCE CLEAN AND SERVICE PARTS GALVINIZE SALT SPREADER SNOWBLOWER CUTTING EDGE TOOL ALLOWANCE OXYGEN DELCO ROTORS OFFICE SUPP CREDIT OFFICE SUPP OFFICE SUPP RADIATOR PARTS CREDIT FOR PARTS BATTERY RUSTPROOF UNDERSIDE OF P-16 TOTAL: PROPERTY TAX RELIEF GRANT SERVICE -1330-40 W CENTRAL PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT WOOD LATH BUNDLES INSTALL CHRISTMAS LIGHTS PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT PROPERTY TAX RELIEF GRANT ANNUAL INSPECTION AND CERTIFICATIO 134.22 31.32- f6-19 3 1.32- 26193 28.62 19.08 47.70 68.90 27.00 414.00 660.00 660.00 445.75 52.00 49.42 660.00 107.97 141.52 49.75 -19.90 9.25 25.70 64.80 251.99 86.92 -2.07 219.88 556.72 271.00 18,463.13 29.20 109.29 17.49 90.85 100.00 100.00 12.30 20,964.50 100.00 100.00 '100.00 38.53 39.00 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 19 VENDOR DESCRIPTION AMOUNT COMMUNITY ITY SERVICE PROGRAMS MARIA OLESZCZUK PROPERTY TAX RELIEF GRANT 99.50 ZENON PATERKIEWICZ PROPERTY TAX RELIEF GRANT 80.88 LORRAINE POKUTA PROPERTY TAX RELIEF GRANT 100.00 VIOLA K. RIBANDO PROPERTY TAX RELIEF GRANT 100.00 SAM SGARLATA PROPERTY TAX RELIEF GRANT 100.00 ELIZABETH M. STOLZE PROPERTY TAX RELIEF GRANT 100.00 WALTER WOJNICKI PROPERTY TAX RELIEF GRANT 100.00 BC LANDSCAPE INC. JOSEPH BONADONNA CAMP DRESSER & MCKEE INC. CDW COMPUTER CENTERS INC. R. W. COLLINS GLENBROOK EXCAVATING HENRICKSEN & COMPANY, INC. IRONSMITH CHARLES KLEHM & SON NURSERY LUND INDUSTRIES, INC. JOHN C. MALLORY MARTAM CONSTRUCTION JIM MASS RUST ENVIRONMENT & INFRASTR. DEBT SERVICE AMERICAN NATIONAL BANK TOTAL: 22,481.54 INSTALL TREES 600.00 FLOOD PREVENTION REBATE 1,000.00 CONTRACT TO CONDUCT A STORM WATER 5,000 MODEM 111.99 REPLACEMENT MONITOR 412.77 SERVICES 524.76 SERVICES FOR UNDERGROUND TANK 2,377.50 SEEGWUN/MILBURN SANITARY SEWER IMP 4,441.65 OFFICE FURN 5,788.80 SENIOR CENTER FURN 1,071.60 BOOKCASE 246.00 WORKSTATION COMPONENTS 1,284.03 REGISTER 8,390.43 UNFINISHED TREE GRATES 3,008.00 TREES 1,690.00 REMOVE POLICE EQUIP P-14 120.00 INSTALL POLICE EQUIP P-14 11399.90 1,519.90 FLOOD PREVENTION REBATE 758.00 1997 STREETSCAPE IMPROVEMENTS 168,465.06 TREES 900.00 CONSTRUCTION SERVICES FOR GWUN/ 7,909.15 TOTAL: 206,584.45 REGISTER AND PAYING AGENT SERVICES 90.00 REGISTER AND PAYING AGENT SERVICES 90.00 REGISTER AND PAYING AGENT SERVICES 90.00 REGISTER AND PAYING AGENT SERVICES 150.00 REGISTER AND PAYING AGENT SERVICES 150.00 194B G 0 BANK FEE 300.00 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 20 VENDOR DESCRIPTION AMOUNT SK MANAGEAMNT ccMS FIRST NATIONAL BANK OF CHICAGO R. E. HARRINGTON, INC. HMO ILLINOIS MEDICAL EXCESS, INC. NORTHWEST COMMUNITY HOSPITAL THE SIGN PALACE STANDARD INSURANCE COMPANY RANDY UIDL VON BRIESEN AND PURTELL, S.C. RANDALL WERDERITCH 1991A G.O. BANK FEES 1991A G.O. BANK FEES 1991B G.O. BANK FEES 1992A G.O. BANK FEES 1992B G.O. BANK FEES 1987 G.O. BANK FEES 1993A G.O. BANK FEES 1993A G.O. BANK FEES 1996B & 1996A G.O. BANK FEES 1996B & 1996A G.O. BANK FEES 1996B & 1996A G.O. BANK FEES TOTAL: 150.00 150.00 300.00 300.00 300.00 300.00 225.00 225.00 450.00 225.00 225.00 3,720.00 3,720.00 WORKERS COMP CLAIM SERVICES-NOV 150.00 PMT OF INS CLAIMS - CUSTARD 8,310.69 PMT OF INS CLAIMS - CUSTARD 1,900.61 PMT OF INS CLAIMS - CUSTARD 2,901.13 13,112.43 MEDICAL CLAIMS THRU 11/25 20,357.50 MEDICAL CLAIMS THRU 11/24 61,091.25 ADMINISTRATION FEES - DEC '97 4. 312.92 85,761.67 HEALTH INSURANCE - DECEMBER PREMIU 37,668.47 PREMIUM FOR DEC '97 15,372.58 SERVICES RENDERED - M.CHEN 169.20 REPLACE LETTERING ON P-18 285.00 GROUP LIFE INS - DEC '98 POL#62374 1,798.94 GROUP LIF INS - DEC '97-POL#623744 353.60 2,152.54 EXPENSES -RANDY UIDL 20.18 PROFESSIONAL SERVICES 354.75 REIMBURSEMENT 22.79 TOTAL: 155,069.61 GRAND TOTAL: 1,743,781.56 List of Bills Presented to the Board of Trustees DECEMBER 11, 1997 PAGE: 21 SUMMARY BY FUND 11 01 GENERAL FUND 894,585.52 03 REFUSE DISPOSAL FUND 118,608.86 05 MOTOR FUEL TAX FUND 1,736.40 07 COMMUNITY DEVELPMNT BLOCK GRNT 7,897.95 09 Local Law Enf. Block Grant 568.99 16 POLICE & FIRE BLDG B&I 1991A 15.0.00 17 REFUND 87B & 91A B&I 1993B 180.00 22 DOWNTOWN REDEVLOPMNT B&I 1987D 300.00 23 DOWNTOWN REDEVLOPMNT B&I 1991B 300.00 24 DOWNTOWN REDEVLOPMNT B&I 1992B 300.00 25 DOWNTOWN REDEVLOPMNT B&I 1993A 450.00 26 DOWNTOWN REDEVLOPMNT B&I 1994B 300.00 27 DOWNTOWN REDEVLOPMNT B&I 1996B 450.00 30 FLOOD CONTROL B&I 1991A 150.00 31 FLOOD CONTROL B&I 1992A 300.00 32 REFUNDING FLOOD 91A B&I 1993B 90.00 33 FLOOD CONTROL B&I 1994A 150.00 .34 FLOOD CONTROL B&I 1996A 225.00 41 STREET IMPROVEMENT B&I 1994A 150.00 42 CAPITAL IMPROVEMENTS B&I 1996A 225.00 51 CAPITAL IMPROVEMENT FUND 17,428.40 53 CAPITAL IMPROVEMENT CONST FUND 111.99 55 DOWNTOWN REDEVLPMNT CONST FUND 170,842.56 -59 FLOOD CONTROL CONST FUND 14,108.80 61 WATER AND SEWER FUND 125,296.95 63 PARKING SYSTEM REVENUE FUND 3,589.49 66 VEHICLE MAINTENANCE FUND 58,150.67 67 VEHICLE REPLACEMENT FUND 1,519.90 68 COMPUTER REPLACEMENT FUND 412.77 69 RISK MANAGEMENT FUND 157,704.76 77 FLEXCOMP ESCROW FUND 1,758.86 79 ESCROW DEPOSIT FUND 165,738.69 1,743,781.56 BUDGET REVENUE AND EXPENDITUIIF SUMMARIES January 1 - November 30, 1997 VILLAGE OF MOUNT PROSPECT Budget Revenue Summary 11 Months ( 91.7°s ) Completed 01/01/97 - 11/30/97 1 Months ( 8.3k ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived g1E;%ENUE CLASSIFICATION Received Received Budget Balance Percent PROPERTY TAXES 106,497 8,585,985 8,607,900 21,915 .3. OTHER TAXES 1,028,372 11,344,157 13,975,875 2,631,718 18,8 LICENSES,PERMITS,FEES 84,000 2,248,949 2,372,580 123,631 5,2 INTERGVT REVENUE 409,091 4,933,362 5,679,BS5 746,493 1..3.,1 CHARGES FOR SERVICE 894,731 10,382,721 11,320,758 938,037 8,3 FINES AND FORFEITS 50,777 452,839 523,000, 70,161 1,3„4 INVESTMENT INCOME 478,368 4,320,360 4,690,742 370,382 7.9 REIMBURSEMENTS 20,934 367,712 1,381,000 993,288 71.,9 OTHER REVENUE 102,601 2,018,934 2,099,700 80,766 3.(9 INTERFUND TRANSFERS 0 201,940 242,940 41,000 16..9 OTHER FINANCING SOURCES 70,519 1,013,856 61,000 952,856- -1562.. TOTAL - ALL FUNDS 3,245,890 45,890,815 50,955,350 5,064,535 9.9 FUND REVENUE TOTALS ... .........+.. ....w........ a... .o-..A.............. ..,.o.................. GENERAL FUND 1,339,203 20,414,233 23,071,200 2,656,967 11.5 REFUSE DISPOSAL FUND 77,391 3,050,678 3,108,450 57,772 1.9 MOTOR FUEL TAX FUND 105,985 1,126,891 1,945,700 818,809 42.1 COMMUNITY DEVELPMNT BLOCK GRNT 46,006 262,277 550,855 288,578 52.4 ASSET SEIZURE FUND 0 0 0 0 .0 Local Law Enf. Block Grant 30 14,102 0 14,102- .0 CORPORATE PURPOSES B&I 1974 0 0 0 0 .0 PUBLIC WORKS FACILTY B&I 1987A 0 0 0 0 .0 PUBLIC WORKS FACILTY B&I 19878 3,322 177,633 150,600 27,033- 18.0- POLICE & FIRE BLDG B&I 1991A 5,171 308,746 307,600 1,146- .4- REFUND 87B & 91A B&I 1993B 3,793 248,530 250,400 1,870 .8 DOWNTOWN REDEVLOPMNT B&I 19870 275 27,130 26,465 665- 2.5- DOWNTOWN REDEVLOPMNT B&I 1987D 1,057 57,428 57,140 288- .5- DOWNTOWN REDEVLOPMNT B&I 1991B 219 15,719 15,500 219- 1.4- DOWNTOWN REDEVLOPMNT B&I 1992B 182 21,246 21,200 46- .2- DOWNTOWN REDEVLOPMNT B&I 1993A 1,298 222,022 221,000 1,022- .5- DOWNTOWN REDEVLOPMNT B&I 1994B 491 72,915 72,500 415- .6- DOWNTOWN REDEVLOPMNT B&I 1996B 686 152,285 151,500 785- .5- DOWNTOWN REDEVL B& 119988 0 0 0 0 .0 DOWNTOWN REDEVL B& 11999 0 0 0 0 .0 FLOOD CONTROL B&I 1991A 937 49,528 48,200 1,328- 2.8- FLOOD CONTROL B&I 1992A 51,884 275,741 410,500 134,759 32.8 REFUNDING FLOOD 91A B&I 1993B 1,222 163,115 159,000 4,115- 2.6- FLOOD CONTROL B&I 1994A 1,092 209,611 205,000 4,611- 2.3- FLOOD CONTROL B&I 1996A 6,185 223,381 276,500 53,119 19.2 FLOOD CONTROL - 1998A B& I 0 0 0 0 .0 EPA FLOOD LOAN B&I S0,254 163,580 312,500 148,920 47.7 STREET IMPROVEMENT B&I 1994A 64,818 496,597 820,000 323,403 39.4 CAPITAL IMPROVEMENTS B&I 1996A 931 188,606 182,500 6,106- 3.4- STREET IMPROVEMENT B& I 1997 0 0 0 0 .0 CAPITAL IMPROVEMENT FUND 6,359 111,504 220,000 108,496 49.3 POLICE & FIRE BLDG CONST FUND 208 2,738 1,237 1,501- 121.3- CAPITAL IMPROVEMENT CONST FUND 1,001 18,411 S,000 13,411- 268.2- DOWNTOWN REDEVLPMNT CONST FUND 21,301 109,784 209,000 99,216 47.5 STREET IMPROVEMENT CONST FUND 60,656 173,470 12,500 160,970- -1287. EPA FLOOD LOAN CONST FUND 0 0 0 0 .0 SSA #7 WHITE OAK/MEIER CONST 0 0 0 0 .0 FLOOD CONTROL CONST FUND 4,922 966,027 55,000 931,027- -3.692,. WATER AND SEWER FUND 441,034 6,410,428 6,936,305 525,877 7.6 PARKING SYSTEM REVENUE FUND 16,235 189,529 211,380 21,851 10.3 VEHICLE MAINTENANCE FUND 81,797 899,790 985,236 8S,446 8.7 VEHICLE REPLACEMENT FUND 158,059 1,029,130 1,072,150 43,020 4.0 COMPUTER REPLACEMENT FUND 5,482 231,108 235,587 4,479 1.9 RISK MANAGEMENT FUND 268,897 3,173,326 3,265,775 92,449 2.6 POLICE PENSION FUND 229,456 2,298,898 2,901,000 602,102 20.8 FIRE PENSION FUND 186,454 2,243,178 2,407,500 164,322 6.8 BENEFIT TRUST #2 FUND 749 8,906 12,500 3,594 28_B FLEXCOMP ESCROW FUND 0 0 0 0 .0 ESCROW DEPOSIT FUND 0 1,762 0 1,762- .0 SSA #1 PROSPECT MEADOWS B&I 363 19,350 19,600 250 1.3 SSA #2 BLACKHAWK WATER B&I 0 0 0 0 .0 SSA #6 GEORGE/ALBERT B&I 485 41,482 41,270 212- .5- SSA #7 WHITE OAK/MEIER B& I 0 0 0 0 .0 TOTAL - ALL FUNDS 3,245,890 45,890,815 50,955,350 5,064,535 9.9 CORPORATE PURPOSES B&I 1974 PROPERTY TAXES VILLAGE OF MOUNT PROSPECT 0 0 .0 INTERGVT REVENUE 0 Budget Revenue Report 0 11 Months ( 91.7t ) Completed 0 01/01/97 - 11/30/97 0 .0 1 Months ( 8.3t ) Remaining 0 Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent GENERAL FUND _ ......., .......M .. ,� r. _ ., _. -. PROPERTY TAXES 68,667 5,534,472 5,570,700 36,228 .7 OTHER TAXES 766,701 7,364,667 9,484,000 2,119,333 22.4 LICENSES,PERMITS,FEES 83,760 2,246,069 2,369,700 123,631 5.2 INTERGVT REVENUE 259,881 3,654,546 4,024,000 369,454 9.2 CHARGES FOR SERVICE 36,800 470,848 498,700 27,852 5.6 FINES AND FORFEITS 50,777 452,839 523,000 70,161 13.4 INVESTMENT INCOME 38,480 370,857 250,000 120,857- 48.3- REIMBURSEMENTS 19,301 235,458 299,000 63,542 21.3 OTHER REVENUE 14,490 79,532 48,100 31,432- 65.4- OTHER FINANCING SOURCES 346 4,945 4,000 945- 23.6- TOTAL GENERAL FUND 1,339,203 ............. 20,414,233 ......... ,.... 23,071,200 .....,....... 2,656,967 ....,......... 11.5 REFUSE DISPOSAL FUND PROPERTY TAXES 28,934 2,339,834 2,354,600 14,766 „.6 CHARGES FOR SERVICE 43,110 670,357 733,850 63,493 8,7 INVESTMENT INCOME 5,347 40,229 20,000 20,229- 101.2- OTHER REVENUE 0 258 0 25B- .0 TOTAL REFUSE DISPOSAL FUND 77,391 3,050,678 3,108,450 57,772 1.9 MOTOR FUEL TAX FUND INTERGVT REVENUE 103,210 1,059,970 1,150,000 90,030 7.8 INVESTMENT INCOME 2,775 45,668 20,700 24,968- 120.6- REIMBURSEMENTS 0 21,253 775,000 753,747 97.3 TOTAL MOTOR FUEL TAX FOND 105,985 1,126,891 1,945,700 818,809 42.1 COMMUNITY DEVELPMNT BLOCK GRNT INTERGVT REVENUE 46,000 205,000 505,855 300,855 59.5 INVESTMENT INCOME 6 158 5,000 4,842 96.8 OTHER REVENUE 0 57,119 40,000 17,119- 42.8- TOTAL COMMUNITY DEVELPMNT BLOCK GRNT 46,006 262,277 550,855 288,578 52.4 ASSET SEIZURE FUND INVESTMENT INCOME 0 0 0 0 .0 OTHER REVENUE 0 0 0 0 .0 TOTAL ASSET SEIZURE FUND 0 0 0 0 ..0 Local Law Enf. Block Grant INTERGVT REVENUE 0 13,846 0 13,846- .0 INVESTMENT INCOME 30 256 0 256- ,0 TOTAL Local Lary Enf. Block Grant 30 14,102 0 14,102- .0 CORPORATE PURPOSES B&I 1974 PROPERTY TAXES 0 0 0 0 .0 INTERGVT REVENUE 0 0 0 0 „0 INVESTMENT INCOME 0 0 0 0 .0 TOTAL CORPORATE PURPOSES B&I 1974 0 0 0 0 .0 VILLAGE OF MOUNT PROSPECT Budget Revenue Report 11 Months ( 91.7k ) Completed 01/01/97 - 11/30/97 1 Months ( 8.3k ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent PUBLIC WORKS FACILTY B&I 1987A PROPERTY TAXES INVESTMENT INCOME 0 0 0 0 .0 0 TOTAL PUBLIC WORKS FACILTY B&I 1987A 0 0 0 0 .0 PUBLIC WORKS FACILTY B&I 1987B PROPERTY TAXES INVESTMENT INCOME 2,188 169,103 140,600 28,503- 20.3- 1,134 8,530 10,000 1,470 14.7 TOTAL PUBLIC WORKS FACILTY B&I 1987E 3,322 177,633 150,600 27,033- 18.0- POLICE & FIRE BLDG B&I 1991A s PROPERTY TAXES INVESTMENT INCOME 3,700 298,905 299,100 195 .1 1,471 9,841 8,500 1,341- 15.8- TOTAL POLICE & FIRE BLDG B&I 1991A 5,171 308,746 307,600 1,146- ,4_ REFUND 87B & 91A B&I 1993B PROPERTY TAXES INVESTMENT INCOME 3,008 243,671 242,900 771- 03- 785 4,859 7,500 2,641 35,2 TOTAL REFUND 87B & 91A B&I 1993B 3,793 248,530 250,400 o , m„,............ ......,........ 1,870 ........ a� ,8 DOWNTOWN REDEVLOPMNT B&I 1987C OTHER TAXES INVESTMENT INCOME 0 25,000 25,000 0 .0 275 2,130 1,465 665- 45.4- TOTAL DOWNTOWN REDEVLOPMNT B&I 1987C 275 27,130 26,465 665- 2,5_ DOWNTOWN REDEVLOPMNT B&I 1987D OTHER TAXES INVESTMENT INCOME 525 53,025 52,500 525- 1.0- 532 4,403 4,640 237 5.1 TOTAL DOWNTOWN REDEVLOPMNT B&I 1987D 1,057 57,428 57,140 288- ,5- DOWNTOWN REDEVLOPMNT B&I 1991E OTHER TAXES INVESTMENT INCOME 75 14,575 14,500 75_ .5- 144 1,144 1,000 144- 14.4- TOTAL DOWNTOWN REDEVLOPMNT B&I 1991E 219 15,719 15,500 219- 1.4- DOWNTOWN REDEVLOPMNT B&I 1992B OTHER TAXES INVESTMENT INCOME 0 20,000 20,000 0 182 1,246 1,200 46- 3,8- TOTAL DOWNTOWN REDEVLOPMNT B&I 19928 182 21,246 21,200 46- „2- DOWNTOWN REDEVLOPMNT B&I 1993A VILLAGE OF MOUNT PROSPECT Budget Revenue Report 11 Months ( 91.7% ) Completed 01/01/97 - 11/30/97 1 Months ( 8.3% ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent OTHER TAXES 0 215,000 215,000 0 „.0 INVESTMENT INCOME 1,298 7,022 6,000 1,022- 17.0- TOTAL DOWNTOWN REDEVLOPMNT B&I 1993A 1,298 222,022 221,000 1,022- ..5- DOWNTOWN REDEVLOPMNT B&I 1994B OTHER TAXES 0 70,000 70,000 0 .0 INVESTMENT INCOME 491 2,915 2,500 415- 16.6- TOTAL DOWNTOWN REDEVLOPMNT B&I 19948 491 72,915 72,500 415- .6- DOWNTOWN REDEVLOPMNT B&I 1996B OTHER TAXES 0 150,000 150,000 0 .0 INVESTMENT INCOME 686 2,285 1,500 785- 52.3. TOTAL DOWNTOWN REDEVLOPMNT B&I 19968 686 152,285 151,500 785- .5- DOWNTOWN REDEVL B & I 1998B OTHER TAXES 0 0 0 0 .0 INVESTMENT INCOME 0 0 0 0 ..0 TOTAL DOWNTOWN REDEVL B& I 1998B 0 0 0 0 .0 DOWNTOWN REDEVL B & I 1999 OTHER TAXES 0 0 0 0 .0 INVESTMENT INCOME 0 0 0 0 „0 TOTAL DOWNTOWN REDEVL B& I 1999 0 0 0 0 .0 FLOOD CONTROL B&I 1991A OTHER TAXES 0 40,000 40,000 0 .0 INVESTMENT INCOME 937 9,528 8,200 1,328- 16.2- TOTAL FLOOD CONTROL B&I 1991A 937 49,528 48,200 1,328- 2.8• FLOOD CONTROL B&I 1992A OTHER TAXES 50,023 261,282 400,000 138,718 34.7 INVESTMENT INCOME 1,861 14,459 10,500 3,959- 37.7- TOTAL FLOOD CONTROL B&I 1992A 51,884 275,741 410,500 134,759 32.8 REFUNDING FLOOD 91A B&I 1993B OTHER TAXES 0 150,000 150,000 0 „0 INVESTMENT INCOME 1,222 13,115 9,000 4,115- 45.7- TOTAL REFUNDING FLOOD 91A B&I 1993B 1,222 ........... 163,115 .........i..,......... ...............m.. 159,000 4,115- ...................... 2.6- FLOOD CONTROL B&I 1994A OTHER TAXES 0 200,000 200,000 0 .0 INVESTMENT INCOME 1,092 9,611 5,000 4,611- 92.2- VILLAGE OF MOUNT PROSPECT Budget Revenue Report 11 Months ( 91.74 ) Completed 01/01/97 - 11/30/97 1 Months ( 8.34 ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent TOTAL FLOOD CONTROL B&I 1994A 1,092 209,611 205,000 4,611- 2,3- FLOOD CONTROL B&I 1996A OTHER TAXES INVESTMENT INCOME 5,044 186,156 200,000 13,844 6.9 INTERFUND TRANSFERS 1,141 7,225 5,500 1,725- 31.4- 0 30,000 71,000 41,000 57„B TOTAL FLOOD CONTROL B&I 1996A 6,185 223,381 276,500 53,119 19,2 FLOOD CONTROL - 1998A B & I OTHER TAXES INVESTMENT INCOMfi 0 0 0 0 *0 INTERFUND TRANSFERS 0 0 0 0 ,0 0 0 0 0 0 TOTAL FLOOD CONTROL - 1998A B& I 0 0 0 0 .0 EPA FLOOD LOAN B&I OTHER TAXES INVESTMENT INCOME 50,023 156,097 295,000 138,903 47.1 231 7,483 17,500 10,017 57.2 TOTAL EPA FLOOD LOAN B&I 50,254 163,580 312,500 148,920 47.7 STREET IMPROVEMENT B&I 1994A OTHER TAXES INVESTMENT INCOME 60,532 459,161 800,000 340,839 42..6 4,286 37,436 20,000 17,436- 87„2, TOTAL STREET IMPROVEMENT B&I 1994A 64,818 496,597 820,000 323,403 39.4 CAPITAL IMPROVEMENTS B&I 1996A OTHER TAXES INVESTMENT INCOME 0 180,000 180,000 0 ,0 931 8,606 2,500 6,106- 244.2- TOTAL CAPITAL IMPROVEMENTS B&I 1996A 931 188,606 182,500 6,106- 3.4- STREET IMPROVEMENT B & I 1997 OTHER TAXES INVESTMENT INCOME 0 INTERFUND TRANSFERS 0 0 D 0 0 0 0 TOTAL STREET IMPROVEMENT B& I 1997 0 0 0 0 .0 CAPITAL IMPROVEMENT FUND OTHER TAXES INVESTMENT INCOME 0 0 0 00 REIMBURSEMENTS 6,359 106,104 55,000 51,104- 92„.9-- OTHER REVENUE 0 0 130,000 130,000 100.0 OTHER FINANCING SOURCES 0 5,400 35,000 29,600 84„6 0 0 0 0 .0 TOTAL CAPITAL IMPROVEMENT FUND 6,359 111,504 220,000 108,496 49.3 POLICE & FIRE BLDG CONST FUND VILLAGE OF MOUNT PROSPECT 18,411 5,000 13,411- Budget Revenue Report 0 11 Months ( 91,7% ) Completed 01/01/97 - 11/30/97 .0 1 Months ( 8.38 ) Remaining Cur Mo Y -T -D 1997 Unreceived Unreceived Received Received Budget Balance Percent INVESTMENT INCOME 208 2,738 1,237 1,501- 121.3 - TOTAL POLICE & FIRE BLDG CONST FUND 208 2,738 1,237 1,501- 121.3 - CAPITAL IMPROVEMENT CONST FUND INVESTMENT INCOME OTHER FINANCING SOURCES TOTAL CAPITAL IMPROVEMENT CONST FUND DOWNTOWN REDEVLPMNT CONST FUND OTHER TAXES INVESTMENT INCOME REIMBURSEMENTS OTHER FINANCING SOURCES TOTAL DOWNTOWN REDEVLPMNT CONST FUND STREET IMPROVEMENT CONST FUND OTHER TAXES LICENSES,PERMITS,FEES INVESTMENT INCOME OTHER FINANCING SOURCES TOTAL STREET IMPROVEMENT CONST FUND EPA FLOOD LOAN CONST FUND INVESTMENT INCOME TOTAL EPA FLOOD LOAN CONST FUND SSA #7 WHITE OAK/MEIER CONST INVESTMENT INCOME INTERFUND TRANSFERS OTHER FINANCING SOURCES TOTAL SSA #7 WHITE OAS/MEIER CONST FLOOD CONTROL CONST FUND INTERGVT REVENUE INVESTMENT INCOME REIMBURSEMENTS OTHER FINANCING SOURCES TOTAL FLOOD CONTROL CONST FUND WATER AND SEWER FUND OTHER TAXES CHARGES FOR SERVICE INVESTMENT INCOME REIMBURSEMENTS OTHER REVENUE 1,001 18,411 5,000 13,411- 268.2- 0 0 0 0 .0 11001 18,411 5,000 13,411- 268.2- 17,196 67,113 48,000 19,113- 39.8- 4,105 42,671 15,000 27,671- 184.5- 0 0 146,000 146,000 100.0 0 0 0 0 .0 21,301 109,784 209,000 99,216 47.5 59,728 154,215 0 154,215- „0 0 0 0 0 ..0 928 19,255 12,500 6,755- 54„0- 0 0 0 0 .0 60,656 173,470 12,500 160,970- 1287.8- 0 0 0 0 0 0 0 0 0 „0 0 0 0 0 '0 0 0 0 0 .0 0 0 0 0 0 0 0 0 0 .0 0 0 0 0 .0 4,922 58,290 55,000 3,290- 6.0- 0 0 0 0 .0 0 927,737 0 927,737- .0 4,922 986,027 55,000 931,027- 1692.8- 17,946 1,518,931 1,572,505 53,574 3.4 408,048 4,753,759 5,175,000 421,241 811 13,629 134,386 165,800 31,414 19.0 0 0 3,000 3,000 100..0 1,411 3,352 20,000 16,648 83.2 VILLAGE OF MOUNT PROSPECT Budget Revenue Report 11 Months ( 91.7} ) Completed 01/01/97 - 11/30/97 1 Months ( 8.3t ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent OTHER FINANCING SOURCES 0 0 0 TOTAL WATER AND SEWER FUND 441,034 6,410,428 6,936,305 525,877 7,6 PARKING SYSTEM REVENUE FUND LICENSES,PERMITS,FEES 240 2,880 2,880 0 CHARGES FOR SERVICE 13,103 155,798 176,500 22,702 .0 12..,7 INVESTMENT INCOME 2,892 30,851 30,000 851- OTHER REVENUE 2.8- OTHER FINANCING SOURCES 0 0 0 0 0 0 .0 TOTAL PARKING SYSTEM REVENUE FUND 16,235 189,529 211,380 21,851 10.3 VEHICLE MAINTENANCE FUND CHARGES FOR SERVICE 81,352 894,885 976,236 81,351 8.3 INVESTMENT INCOME REIMBURSEMENTS 445 4,905 8,000 3,095 38.7 OTHER REVENUE 0 0 500 500 100.0 0 0 500 500 100.0 TOTAL VEHICLE MAINTENANCE FUND 81,797 899,790 985,236 85,446 8.7 VEHICLE REPLACEMENT FUND CHARGES FOR SERVICE 80,638 887,013 967,650 80,637 6,3 INVESTMENT INCOME 7,248 60,943 47,500 13,443- 28.3- INTERFUND TRANSFERS 0 0 OTHER FINANCING SOURCES 70,173 81,174 O 57,000 0 24,174- 0 42.4- TOTAL VEHICLE REPLACEMENT FUND 158,059 1,029,130 1,072,150 43,020 4.0 COMPUTER REPLACEMENT FUND CHARGES FOR SERVICE 4,804 52,843 57,647 4,804 8.3 INVESTMENT INCOME 678 6,325 6,000 325- INTERFUND TRANSFERS 0 5.4- 171,940 171,940 O 0 TOTAL COMPUTER REPLACEMENT FUND 5,482 231,108 235,587 4,479 1.9 RISK MANAGEMENT FUND CHARGES FOR SERVICE 226,876 2,497,218 2,733,175 235,957 8.6 INVESTMENT INCOME 13,997 146,465 88,000 58,485- 66.5- REIMBURSEMENTS 1,633 131,001 27,500 103,501- 376.4- OTHER REVENUE 26,391 398,622 417,100 18,478 4.4 TOTAL RISK MANAGEMENT FUND 268,897 3,173,326 3,265,775 92,449 2.8 POLICE PENSION FUND INVESTMENT INCOME 195,972 1,452,912 2,021,000 568,088 28.1 OTHER REVENUE 33,484 845,986 880,000 34,014 3.9 TOTAL POLICE PENSION FUND 229,456 2,298,898 2,901,000 602,102 20.8 FIRE PENSION FUND INVESTMENT INCOME 159,629 1,614,085 1,748,500 134,415 7.7 OTHER REVENUE 26,825 629,093 659,000 29,907 4.5 VILLAGE OF MOUNT PROSPECT Budget Revenue Report 11 Months ( 91.7% ) Completed 01/01/97 - 11/30/97 1 Months ( 8.3t ) Remaining Cur Mo Y-T-D 1997 Unreceived Unreceived Received Received Budget Balance Percent TOTAL FIRE PENSION FUND 186,454 2,243,178 2,407,500 164,322 6.8 BENEFIT TRUST #2 FUND INVESTMENT INCOME 749 8,906 12,500 3,594 28.8 TOTAL BENEFIT TRUST #2 FUND 749 8,906 12,500 3,594 28.8 FLEXCOMP ESCROW FUND OTHER REVENUE 0 0 0 0 „0 TOTAL FLEBCOMP ESCROW FOND 0 0 0 0 .0 ESCROW DEPOSIT FUND INVESTMENT INCOME 0 2,190 0 2,190- .0 OTHER REVENUE 0 428- 0 428 .0 TOTAL ESCROW DEPOSIT FUND 0 1,762 0 1,762- .0 SSA #1 PROSPECT MEADOWS B&I OTHER TAXES 255 18,806 19,100 294 1.5 INVESTMENT INCOME 108 544 500 44- 8.8- TOTAL SSA #1 PROSPECT MEADOWS B&I 363 ................ 19,350 ........... I.. 19,600 . ..........i ........ 250 .. ...... 1.3 SSA #2 BLACKHAWK WATER B&I OTHER TAXES 0 0 0 0 ..0 INTERGVT REVENUE 0 0 0 0 .0 INVESTMENT INCOME 0 0 0 0 „0 TOTAL SSA #2 BLACKHAWK WATER B&I 0 0 0 0 ,0 SSA #6 GEORGE/ALBERT B&I OTHER TAXES 324 40,129 40,270 141 .4 INVESTMENT INCOME 161 1,353 1,000 353- 35.,3_. TOTAL SSA #6 GEORGE/ALBERT B&I 485 41,482 41,270 212- .5- SSA #7 WHITE OAK/MEIER B & I OTHER TAXES 0 0 0 0 ,0 INVESTMENT INCOME 0 0 0 0 „0 INTERFUND TRANSFERS 0 0 0 0 ..0 TOTAL SSA #7 WHITE OAR/MEIER B& I 0 0 0 0 .0 MOUNT PROSPECT LIBRARY FUND COMPONENT UNIT REVENUES 0 0 3,539,000 3,539,000 100.0 TOTAL MOUNT PROSPECT LIBRARY FUND 0 0 3,539,000 3,539,000 100.0 VILLAGE OF MOUNT PROSPECT Budget Expenditure Summary 11 Months 91.7k Completed 01/01/97 - 11/30/97 1 Months 8.3;; Remaining Cur Mo Y -T -D 1997 Unexpended Unexpended EXPENDITURE CLASSIFICATION Exgended Ex ended. Bud et Balance Percent PERSONAL SERVICES 1,153,004 13,764,065 I5,788,314 2,024,249 12.8 EMPLOYEE BENEFITS 289,155 4,034,505 4,382,252 347,747 7.9 OTHER EMPLOYEE COSTS 17,982 202,899 249,158 46,259 18,6 PENSION BENEFITS 212,529 2,032,510 2,131,020 98,510 4,,6 CONTRACTUAL SERVICES 853,536 9,786,421 11,310,538 1,524,117 13„5 UTILITIES 25,805 319,397 374,476 55,079 14,7 INSURANCE 196,402 2,625,716 3,436,696 810,980 23,6 COMMODITIES AND SUPPLIES 77,130 997,555 1,144,712 147,157 12„9 OTHER EXPENDITURES 11,001 170,517 237,500 66,983 28,2 INTEREST EXPENSE 23,518 50,437 53,640 3,403 6,3 BANK AND FISCAL FEES 0 237 1,000 763 76,3 AMORTIZED BANK COSTS 0 0 9,425 9,425 10010 LAND IMPROVEMENTS 0 295,200 362,000 66,800 18,5 BUILDINGS 1,733 17,891 61,000 43,109 70.7 BUILDING IMPROVEMENTS 1,558 22,584 132,700 110,116 83,0 OFFICE EQUIPMENT 13,464 108,083 411,125 303,042 73,,7 MOBILE EQUIPMENT 66,491 748,746 1,300,150 551,404 42,4 OTHER EQUIPMENT 14,688 307,145 804,635 497,490 61.8 DISTRIBUTION SYSTEMS 36,952 327,441 401,610 74,169 18.5 INFASTRUCTURE 475,611 3,942,416 6,431,070 2,488,654 38,7 BOND PRINCIPAL 2,308,574 2,508,450 2,838,455 330,005 11.6 INTEREST EXPENSE 456,710 1,051,484 1,065,080 13,596 1,3 BANK AND FISCAL FEES 0 5,775 13,750 7,975 58.0 INTERFUND TRANSFERS 0 201,940 242,940 41,000 16.9 TOTAL - ALL FUNDS 6,235,843 43,521,414 53,183,446 9,662,032 18.2 FUND EXPENDITURE TOTALS .......... .......... .......... .......... GENERAL FUND 1,700,963 20,379,131 23,667,197 3,288,066 13.9 REFUSE DISPOSAL FUND 195,562 2,744,016 3,008,503 264,487 8.6 MOTOR FUEL TAX FUND 10,790 1,156,627 2,026,500 869,873 42.9 COMMUNITY DEVELPMNT BLOCK GENT 119,643 355,436 550,855 195,419 35.5 ASSET SEIZURE FUND 0 0 0 0 .0 Local Law Ent. Block Grant 0 3,296 0 3,296- .0 CORPORATE PURPOSES B&I 1974 0 0 0 0 .0 PUBLIC WORKS FACILTY B&I 1967A 0 0 0 0 .0 PUBLIC WORKS FACILTY B&I 19878 0 5,415 160,950 155,535 96.6 POLICE & FIRE BLDG B&I 1991A 278,865 288,026 288,230 204 .1 REFUND 87B & 91A B&I 1993B 142,124 234,884 235,6S0 766 .3 DOWNTOWN REDEVLOPMNT B&I 19870 0 2,340 64,830 62,490 96.4 DOWNTOWN REDEVLOPMNT B&I 1987D 134,875 140,114 140,500 386 .3 DOWNTOWN REDEVLOPMNT B&I 1991B 35,998 37,296 37,495 199 .5 DOWNTOWN REDEVLOPMNT B&I 1992B 6,398 8,095 B,29S 200 2.4 DOWNTOWN REDEVLOPMNT B&I 1993A 103,169 146,788 147,840 1,052 .7 DOWNTOWN REDEVLOPMNT B&I 1994B 69,300 73,900 74,350 450 6 DOWNTOWN REDEVLOPMNT B&I 1996B 115,469 131,388 131,940 552 4 DOWNTOWN REDEVL B& 11998B 0 0 0 0 -0 DOWNTOWN REDEVL B& 1 1999 0 0 0 0 .0 FLOOD CONTROL B&I 1991A 190,273 195,841 196,045 204 .1 FLOOD CONTROL B&I 1992A 400,046 435,393 435,845 452 .1 REFUNDING FLOOD 91A B&I 1993B 68,242 112,301 112,685 384 .3 FLOOD CONTROL B&I 1994A 161,753 188,655 189,005 350 .2 FLOOD CONTROL B&I 1996A 175,541 211,306 212,085 779 .4 FLOOD CONTROL - 1998A B& 1 0 0 0 0 .0 EPA FLOOD LOAN B&I 60,151 416,096 416,105 9 .0 STREET IMPROVEMENT B&I 1994A S39,191 628,533 628,B85 352 .1 CAPITAL IMPROVEMENTS B&I 1996A 144,369 158,963 159,740 777 .s STREET IMPROVEMENT B& 1 1997 0 0 0 0 .0 CAPITAL IMPROVEMENT FUND 91,613 1,147,634 1,961,155 813,521 41.5 POLICE & FIRE BLDG CONST FUND 1,733 17,891 61,000 43,109 70.7 CAPITAL IMPROVEMENT CONST FUND 12,945 348,618 531,150 182,S32 34.4 DOWNTOWN REDEVLPMNT CONST FUND 13,700 46,477 595,400 548,923 92.2 STREET IMPROVEMENT CONST FUND 0 481,216 479,000 2,216- -5. SSA #7 WHITE OAK/METER CONST 0 0 0 0 .0 FLOOD CONTROL CONST FUND 196,9S7 1,213,047 1,341,150 126,103 9.6 WATER AND SEWER FUND 701,699 5,969,000 7,362,634 1,393,634 18.9 PARKING SYSTEM REVENUE FUND 11,546 120,334 148,010 27,676 18.7 VEHICLE MAINTENANCE FUND 70,903 844,159 974,177 130,018 13.4 VEHICLE REPLACEMENT FUND 66,491 748,746 1,300,150 551,404 42.4 COMPUTER REPLACEMENT FUND 1,103 73,409 95,130 21,721 22,8 RISK MANAGEMENT FUND 174,097 2,402,019 3,267,850 865,831 26.5 POLICE PENSION FUND 94,437 907,941 945;725 37,784 4.0 FIRE PENSION FUND 113,784 1,077,184 1,133,075 55,B91 4.9 BENEFIT TRUST #2 FUND 2,693 29,624 32,600 2,976 9.1 SSA 41 PROSPECT MEADOWS B&I 0 1,435 22,670 21,435 93,7 SSA 96 GEORGE/ALBERT B&I 29,420 38,840 18.841) PROGRAM TOTALS ---------- -... 02 - MAYOR AND BOARD OF TRUSTEES 03 - ADVISORY BOARDS & COMMISSIONS TOTALS EXPENDITURE CLASSIFICATION ------------------- I ....... 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT TOTALS SOURCE OF FUNDS 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC REPRESENTATION Cur Mo Y -T -D 1997 Unexpended 'Unexpended Expended Expended ........ Budget ...... Balance --.- Percent ---------- 2,924 71,932 78,085 6,153 7,9 485 3,271 4,370 1,099 25.2 ---------- 3,409 ........ ---------- 75,203 .......... .... I - 82,455 ............. ----- I-.-.- 7,252 ............ 8.8 1,661 18,313 20,000 1,687 8.4 187 1.,961 2,255 294 13.0 0 0 0 0 .0 1,004 47,171 48,550 1,379 2.8 23 274 250 24- 9.6- 534 7,484 7,800 316 4.1 0 0 3,600 3,600 100.0 ---------- 3,409 .......... ---------- 75,203 .......... ---------- ---------- 82,455 .......... ...w 7,252 ...... 8.8 3,409 75,203 82,455 7,252 8.8 ---------- ---------- ---------- ---------- 3,409 75,203 82,455 7,252 8.8 .......... .......... ............... i ... PROGRAM TOTALS 01 - VILLAGE MANAGERS'S OFFICE 02 - LEGAL SERVICES 03 - PERSONNEL SERVICES 04 - MANAGEMENT INFORMATION SYSTEMS TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT TOTALS SOURCE OF FUNDS 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 VILLAGE MANAGER'S OFFICE Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 23,435 263,659 298,738 35,079 11.7 164 198,809 265,500 66,691 25.1 5,073 55,952 106,579 50,627 47.5 5,458 46,720 48,670 1,950 4.0 .........0 .........0 .=.71==4.7 ....5..347 21.5 22,568 225,639 295,375 69,736 23.6 4,788 52,768 60,355 7,587 12,6 858 17,860 30,591 12,731 41„6 4,562 258,278 322,127 63,849 19.8 76 913 1,000 87 8.7 1,278 9,682 9,439 243- 2.6- 0 0 600 - 600 100.0 34,130 565,140 719,487 ---------- 154,347 21.5 34,130 565,140 719,487 154,347 21.5 _w_ _ 34,130 565,140 719,487 154,347 21.5 PROGRAM TOTALS -------------- 02 - CABLE TV OPERATIONS 03 - OTHER SERVICES TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS --------------- 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 COMMUNICATION DIVISION Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 9,338 134,969 202,610 67,641 33.4 0 412 415 3 „7 9,338 135,381 203,025 67,644 33.3 5,642 69,420 81,015 11,595 14.3 2,603 29,901 38,546 8,645 22.4 0 634 2,954 2,320 78.5 570 17,155 33,964 16,809 49.5 153 1,826 2,546 720 28.3 370 6,020 8,000 1,980 24.8 0 10,425 36,000 25,575 71.0 9,338 135,381 203,025 67,644 33.3 9,338 135,381 203,025 67,644 33.3 9,338 135,381 203,025 67,644 33.3 PROGRAM TOTALS 02 - VILLAGE CLERK'S OFFICE 03 - VILLAGE NEWSLETTER TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES TOTALS SOURCE OF FUNDS 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 VILLAGE CLERK'S OFFICE Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 9,753 127,484 147,572 20,088 13.6 3,547 78,614 74,000 4,614- 6.2- 13,300 ........... 206,098 ........... 221,572 .......... mm 15,474 .......... 7,0 6,497 78,212 85,170 6,958 8,2 2,158 24,887 27,321 2,434 8.9 4,140 87,251 93,081 5,830 6,3 76 913 1,000 87 8.7 429 14,835 15,000 1,45 1u 13,300 .....A ... 206,098 .......... 221,572 .... ,...... mWM 15,474 ........... 7.0 13,300 206,098 221,572 15,474 7.0 __ 13,300 206,098 221,572 15,474 7.0 PROGRAM TOTALS ........... I--- 01 - FINANCE ADMINISTRATION 02 - ACCOUNTING 03 - DATA PROCESSING 04 - DUPLICATING SERVICES 05 - INSURANCE PROGRAMS 06 - CUSTOMER SERVICES 07 - CASH MANAGEMENT TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 56 - INSURANCE 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT TOTALS SOURCE OF FUNDS --------------- 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 FINANCE DEPARTMENT Cur Mo Y -T -D 1997 Unexpended Unexpended, Expended Expended Budget ...... Balance ---------- Percent ......... 12,555 153,324 175,585 22,261 12.7 19,926 205,011 217,214 12,203 5.6 14,318 171,234 191,778 20,544 10.7 712 14,523 17,200 2,677 15.6 17,101 190,303 212,854 22,551 10.6 22,393 238,798 268,255 29,457 11.0 1,874 ---------- 24,284 ---------- 28,350 4,066 14.3 88,879 .......... 997,477 ..! ........ ---------- 1,111,236 ......... .......... 113,759 ......... 10.2 43,536 527,330 603,160 75,830 12.6 13,643 161,778 180,980 19,202 10.6 79 6,376 8,288 1,912 23.1 10,645 123,918 123,262 656- .5- 290 3,470 3,700 230 6.2 13,683 150,526 164,209 13,683 8.3 7,003 23,239 25,637 2,396 9.4 0 ---------- 840 ---------- 2,000 1,160 58.0 88,879 997,477 .......... ---------- 1,111,236 .......... ---------- 113,759 .......... 10.2 88,879 997,477 1,111,236 113,759 10.2 ---------- -.1.... - -- -- ---------- ---------- 88,879 997,477 1,111,236 113,759 10.2 .......... .......... .......... .......... VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 COMMUNITY DEVELOPMENT DEPT PROGRAM TOTALS Cur Mo Y -T -D 1997 Unexpended Unexpended 50 - PERSONAL SERVICES Expended Expended Budget Balance Percent 01 - COMMUNITY DEVELOPMENT ADMIN 56,363 719,002 812,280 93,278 11.5 02 - PLANNING & ZONING 12,094 146,618 182,415 35,797 19.6 03 - fiCONOMIC DEVELOPMENT 14,223 214,599 187,841 26,758- 14.3- 05 - BUILDING INSPECTIONS 4,119 43,836 68,425 24,589 35.9 06 - HOUSING INSPECTIONS 34,084 380,808 443,497 62,689 14.1 07 - HEALTH INSPECTIONS 18,542 217,872 250, 837 32,965 13.1 9,127 TM 75,025 87,797 12,772 14.6 TOTALS 92,189 F 1,078,758 , =w.=.=_ _..,... mm 1,220,812 - 142,054 11. 6 EXPENDITURE CLASSIFICATION --------------------------- 50 - PERSONAL SERVICES 1,064,625 1,195,412 130,7 87 10.9 55 - DOWNTOWN REDEVLPMNT CONST FUND 51 - EMPLOYEE BENEFITS 56,363 719,002 812,280 93,278 11.5 52 - OTHER EMPLOYEE COSTS 18,929 226,073 252,774 26,701 10,.6 54 - CONTRACTUAL SERVICES 401 13,111 16,680 3,569 21,4 55 - UTILITIES 15,511 100,593 116,968 16,375 14,0 57 - COMMODITIES AND SUPPLIES 554 8,092 7,260 832- 11,5- 65 - OFFICE EQUIPMENT 431 11,887 14,850 2,963 20,0 0 _- -92,189 0 0 0 .0 TOTALS ___= _1,078,758 1,220,812 142,054 11„6 SOURCE OF FUNDS 1 - GENERAL FUND 5 51 - CAPITAL IMPROVEMENT FUND 90,944 1,064,625 1,195,412 130,7 87 10.9 55 - DOWNTOWN REDEVLPMNT CONST FUND 1,245 13,733 25,000 11,267 45.1 0 ,. -92,189 400 400 0 0 TOTALS »1,078,758 W1,220,812 142,054 11.6 PROGRAM TOTALS -------------- 04 - CDBG ADMINISTRATION 05 - CDBG COMMUNITY PROGRAMS 06 - ACCESSIBLTY & NEIGHBRHD IMPRV 07 - CDBG RESIDENTIAL REHAB TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 57 - COMMODITIES AND SUPPLIES 59 - OTHER EXPENDITURES 64 - BUILDING IMPROVEMENTS 69 - INFASTRUCTURE 72 - INTEREST EXPENSE TOTALS SOURCE OF FUNDS .-- ........... 07 - COMMUNITY DEVELPMNT BLOCK GRNT TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 COMMUNITY DEVELOPMENT - CDBG Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance ........... Percent ---------- 4,107 54,160 74,605 20,445 27.4 4,600 41,494 67,550 26,056 38.6 210 207 98,700 98,493 99.8 8,039 ---------- 156,888 160,000 3,112 2.0 1619S6 .......... ; ---------- 252,749 ......... ---------- 400,855 . ........ ---------- 148,106 ........ i. 37.0 3,514 38,299 50,930 12,631 24.8 580 13,030 15,025 1,995 13.3 13 308 750 442 58.9 4,600 43,263 69,150 25,887 37.4 0 754 1,300 546 42.0 8,039 156,888 160,000 3,112 2.0 210 210 58,700 58,490 99.6 0 3- 40,000 40,003 100.0 0 ---------- 0 5,000 5,000 100.0 16,956 .......... -------- 252,749 ...... w .. ---- I ------ 400,855 .......... ---------- 148,106 .......... 37.0 16,956 252,749 400,855 148,106 37.0 ---------- ---------- ---------- 16,956 252,749 400,855 148,106 37.0 .......... ...... I., ... .......... ....... I ... PROGRAM TOTALS O1 - HUMAN SERVICES ADMINISTRATION 02 - SOCIAL SERVICES 03 - NURSING/HEALTH SERVICES 04 - SENIOR PROGRAMS 05 - BLOOD DONOR PROGRAM TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS O1 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 HUMAN SERVICES DEPARTMENT Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 7,635 98,637 100,121 1,484 1,5 17,340 206,689 260,397 53,708 20.,6 5,415 72,308 81,733 9,425 11.5 5,042 64,433 74,886 10,453 14,,0 268 3,116 3,495 379 10.8 35,700 .......:.: 445,183 ............ 520,632 .............w..., w75,449 .......... 14.5 24,065 279,054 325,510 46,456 14.3 7,826 89,470 100,641 11,171 11.1 20 2,423 5,240 2,817 53.8 2,667 49,546 59,851 10,305 17.2 275 3,733 3,450 283- 8.2- 847 14,799 18,980 4,181 22.0 0 1,000 1,000 0 .0 0 5,158 5,960 802 13.5 35,700 445,183 ww 520,632 _µ75,449 14.5 35,700 445,183 520,632 75,449 14.5 _ __ 35,700 445,183 520,632 75,449 14.5 PROGRAM TOTALS ------------- 01 POLICE ADMINISTRATION 02 PATROL & TRAFFIC ENFORCEMENT 03 CRIME PREVTN & PUBLIC SERVICES 04 INVESTIGATIVE & JUVENILE PRGM 05 CROSSING GUARDS 06 EQUIPMENT MAINTENANCE TOTALS EXPENDITURE CLASSIFICATION ---------------------- 50 PERSONAL SERVICES 51 EMPLOYEE BENEFITS 52 OTHER EMPLOYEE COSTS 54 CONTRACTUAL SERVICES 55 UTILITIES 57 COMMODITIES AND SUPPLIES 65 OFFICE EQUIPMENT 67 OTHER EQUIPMENT 80 INTERFUND TRANSFERS TOTALS SOURCE OF FUNDS --------------- 01 - GENERAL FUND 09 - Local Law Enf. Block Grant TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 POLICE DEPARTMENT Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 82,220 1,466,786 1,578,522 111,736 7.1 353,762 4,209,224 4,733,411 524,187 11.1 19,851 277,970 322,227 44,257 13.7 63,447 789,250 919,451 130,201 14.2 1,970 28,141 42,045 13,904 33.1 39,877 ---------- 449,123 519,868 70,745 13.6 561,127 .......... ---------- 7,220,494 .......... ---------- 8,115,524 .. .... ---------- 895,030 ........... 11.0 390,804 4,796,253 5,459,175 662,922 12.1 83,751 1,379,243 1,465,245 86,002 5.9 7,615 53,994 62,320 8,326 13.4 72,696 911,612 1,022,100 110,488 10.8 2,575 28,629 31,035 2,406 7.8 3,563 45,089 67,219 22,130 32.9 0 599 800 201 25.1 123 5,075 7,630 2,555 33.5 0 ---------- 0 ---------- 0 0 .0 561,127 .......... 7,220,494 ......... ---------- 8,115,524 .......... ---------- 895,030 .......... 11.0 561,127 7,217,198 8,115,524 898,326 11.1 0 3,296 ---------- 0 3,296- 561,127 .......... 7,220,494 ...... I .... 8.115,524 .......... 895,030 .......... 11.0 PROGRAM TOTALS 01 - FIRE ADMINISTRATION 02 - FIRE DEPARTMENT OPERATIONS 03 - FIRE TRAINING ACADEMY 04 - FIRE PREVENTION 05 - FIRE COMMUNICATIONS 06 - EQUIPMENT MAINTENANCE 07 - EMERGENCY PREPARDENESS PRGM 08 - PAID -ON-CALL PROGRAM TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expendi.ture Report 01/01/97 - 11/30/97 FIRE DEPARTMENT Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 48,238 983,064 1,077,817 94,753 8.8 338,640 3,921,156 4,384,036 462,880 10.6 2,201 4,308 15,000 10,692 71.3 27,346 319,041 368,628 49,587 13.5 1,856 46,942 40,060 6,882- 17.2- 29,031 320,975 364,655 43,680 12.0 42 8,206 11,351 3,145 27.7 1,824 16,635 18,605 30- .2- 449,178 .......... 5,622,327 .......... TM6,280,152 .......... mm 657,825 ........... 10.5 339,459 4,012,689 4,535,450 522,761 11.5 67,492 1,049,467 1,113,524 64,057 5.8 4,679 85,430 98,278 12,848 13.1 25,673 345,955 374,995 29,040 7.7 2,007 35,667 25,700 9,967- 38.8- 8,955 62,143 79,175 17,032 21.5 0 231- 1,300 1,531 117.6 913 31,207 51,730 20,523 39.7 449,178 5„622,327 6,280,152 -657,825 10.5 449,178 5,622,327 6,280,152 657,825 10.5 _ 449,178 5,622,327 6,280,152 657,825 10.5 PROGRAM TOTALS 01 - PUBLIC WORKS ADMINSTRATION TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYER BENEFITS 52 - OTHER EMPLOYER COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS ----------- 01 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - ADMINISTRATION Cur Mo, Y -T -D 1997 Unexpended Unexpended Expended ........ Expended -------- Budget Balance Percent 82,313 898,220 1,002,455 104,235 10.4 ---------- 82,313 .......... ---------- 898,220 .......... ---------- 1,002,455 .......... ---------- 104,235 .......... 10.4 12,156 146,203 177,335 31,132 17.6 7,569 88,436 98,689 10,253 10.4 548 4,576 4,890 314 6.4 56,.984 628,046 609,291 61,245 8.9 976 13,526 13,600 74 .5 570 7,823 9,050 1,227 13.6 3,510 7,010 7,000 10- .1- 0 2,600 2,600 0 .0 ---------- 82,313 .......... ---------- 898,220 .......... ---------- 1,002,455 .......... ---------- 104,235 .......... 10.4 82,313 898,220 1,002,455 104,235 10.4 ---------- ---------- ---------- ---------- 82,313 898,220 1,002,455 104,235 10.4 *0.*U.a ... ....... : ... ......... ...'....'..A PROGRAM TOTALS O1 - STREET DIVISION ADMINISTRATION 02 - MAINTENANCE - PUBLIC BUILDINGS 04 - STREET MAINTENANCE 05 - SNOW REMOVAL 06 - LEAF REMOVAL 07 - STORM SEWER & BASIN MAINT 08 - MAINTENANCE OF STATE HIGHWAYS 09 - TRAFFIC SIGN MAINTENANCE 11 - PARKING LOT MAINTENANCE TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 56 - INSURANCE 57 - COMMODITIES AND SUPPLIES 59 - OTHER EXPENDITURES 67 - OTHER EQUIPMENT 69 - INFASTRUCTURE TOTALS SOURCE OF FUNDS O1 - GENERAL FUND 05 - MOTOR FUEL TAX FUND 63 - PARKING SYSTEM REVENUE FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - STREETS/BLDGS Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 7,735 102,828 109,068 6,240 5,7 38,254 483,253 529,022 45,769 8,7 5,751 312,193 332,345 20,152 6.1 3,476 267,964 251,416 16,548- 6.6- 46,851 94,291 129,885 35,594 27.4 9,398 117,296 130,940 13,644 10.4 2,515 48,686 53,760 5,074 9,4 1,185 86,480 86,000 480_ 6- 11,546 120,334 148,010 27,676 18.7 126,711 ...------- 1,633,325 ---------- 1,770,446 ---------- - 137,121 .......... 7,7 71,537 744,709 812,085 67,376 8.3 18,605 204,411 221,548 17,137 7.7 22,329 332,053 370,476 38,423 10.4 1,373 12,068 18,600 6,532 35.1 641 7,046 7,687 641 8.3 11,554 244,756 255,750 10,994 4.3 0 0 0 0 .0 0 2,028 6,300 4,272 67.8 672 86,254 78,000 8,254- 10.6- 126,711 1,633,325 mm 1,770,446 _ 137,121 7.7 115,165 1,425,427 1,547,436 122,009 7.9 0 87,564 75,000 12,564- 16.8- 11,546 120,334 148,010 27,676 18.7 126,711 1,633,325 1,770,446 137,121 7.7 PROGRAM TOTALS 01 - FORESTRY DIVISION ADMIN 02 - MAINTENANCE OF GROUND 03 - FORESTRY PROGRAM 04 - PUBLIC GROUNDS BEATTTIFICATION EXPENDITURE CLASSIFICATION -------------------------- 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 57 - COMMODITIES AND SUPPLIES 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS 01 - GENERAL FUND 69 - RISK MANAGEMENT FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - FORESTRY/GRNDS Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 8,205 104,801 110,258 5,457 5.0 12,234 184,570 239,899 55,329 23.1 49,111 451,536 493,575 42,039 8.5 13,250 67,828 61,515 6,3137 10.3- 82,800 808,735 905,247 96,512 10.7 35,554 433,136 470,425 37,289 7.9 10,840 130,148 139,063 8,915 6.4 340 685 1,100 415 37.7 29,288 212,733 260,769 48,036 18.4 6,778 29,926 31,390 1,464 4.7 0 2,107 2,500 393 15.7 82,800 808,735 905,247 96,512 10.7 62,800 803,755 896,247 92,492 10.3 0 4,980 9,000 4,020 44.7 82,800 .......... 808,735 ......,..... 905,247 ..,.......... 96,512 .,............. 10.7 PROGRAM TOTALS 01 - ENGINEERING SERVICES 05 - TRAFFIC CNTRL & STREET LGHTNG TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 65 - OFFICE EQUIPMENT 67 - OTHER EQUIPMENT 69 - INFASTRUCTURE TOTALS SOURCE OF FUNDS 01 - GENERAL FUND 05 - MOTOR FUEL TAX FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - ENGINEERING Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 35,925 381,709 456,596 74,887 16.4 20,429 221,667 324,993 103,326 31„8 56,354 ....... wr... 603,376 .......... 781,589 .......... -178,213 .......... 22,8 25,109 287,308 341,508 54,200 15.9 8,706 96,908 117,363 20,455 17.4 647 4,188 4,340 152 3.5 8,830 78,536 113,773 35,237 31.0 9,731 115,860 137,280 21,420 15.6 831 10,509 11,175 666 6.0 2,500 4,745 4,830 85 1.8 0 2,388 2,400 12 „5 0 2,934 48,920 45,986 94.,0 56,354 603,376 781,589 -_ 178,213 22.8 50,042 538,927 650,389 111,462 17.1 6,312 64,449 131,200 66,751 50.9 56,354 603,376 -- 781,589 -- 178,213 22.8 PROGRAM TOTALS 01 - WATER & SEWER DIVISION ADMIN 02 - MAINTENANCE OF BUILDINGS 03 - MAINTENANCE OF GROUNDS 04 - WATER SUPPLY MAINT & REPAIR 05 - WATER DISTRBT MAINT & REPAIR 06 - WATER VALVE/HYDRNT MAINT & REP 07 - WATER METER MAINT & REPL 08 - EQUIPMENT MAINTENANCE 09 - SANITARY SEWER MAINT & REPAIR 10 - WATER & SEWER SYSTEM IMPROV 12 - LAKE MICHIGAN WATER SUPPLY TOTALS EXPENDITURE CLASSIFICATION -------------------------- 50 PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 52 OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55- UTILITIES 56- INSURANCE 57 COMMODITIES AND SUPPLIES 59- OTHER EXPENDITURES 59 - INTEREST EXPENSE 59 BANK AND FISCAL FEES 59 _ AMORTIZED BANK COSTS 65- OFFICE EQUIPMENT 67 OTHER EQUIPMENT 68- DISTRIBUTION SYSTEMS 71 - BOND PRINCIPAL TOTALS SOURCE OF FUNDS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - WATER/SEWER Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 213,175 1,005,808 1,318,453 312,645 23.7 4,750 53,785 82,835 29,050 35.1 3,831 64,375 61,580 2,795- 4.5.- 58,503 357,051 488,552 131,501 26.9 86,015 352,219 600,696 248,477 41.4 14,321 221,366 252,846 31,480 12.5 8,920 191,391 274,722 83,331 30.3 46,457 511,032 557,489 46,457 8.3 27,727 206,807 262,351 55,544 21.2 3,523 476,541 515,110 38,569 7.5 234,477 2,528,625 2,948,000 419,375 14.2 701,699 .......... 5,969,000 .......... 7,362,634 .......... 1,393,634 .......... 18.9 75,580 924,519 1,187,596 263,077 27,216 322,915 374,692 51,777 2,344 9,914 10,200 286 395,995 3,783,816 4,430,118 646,302 7,331 90,793 126,000 35,207 7,908 86,980 94,888 7,908 10,232 175,888 207,750 31,862 0 0 0 0 23,518 50,437 53,840 3,403 0 237 1,000 763 0 0 9,425 9,425 3,816 8,094 29,265 21,171 707 77,866 226,150 148,284 36,952 327,441 401,610 74,169 110,100 110,100 210,100 100,000 701,699 5,969,000 7,362,634 1,393,634 22.2 13.8 2.8 14.6 27.9 8.3 15.3 .0 6.3 76.3 100.0 72.3 65.6 18.5 47.6 18.9 58 - SSA #7 WHITE OAK/MEIER CONST 0 0 0 0 .0 61 - WATER AND SEWER FUND 701,699 5,969,000 7,362,634 1,393,634 18.9 TOTALS 701,699 5,969,000 7,362,634 1,393,634 18.9 VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 PUBLIC WORKS - REFUSE DISPOSAL PROGRAM TOTALS Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 01 - REFUSE DISPOSAL PROGRAM 195,562 ---------- 2,744,016 3,008,503 264,487 8.8 TOTALS l95,562 2,744,016 3,008,503 _ 264,487 8.8 EXPENDITURE CLASSIFICATION ------------ 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 4,258 60,541 58,625 1,916- 3.3-- 52 - OTHER EMPLOYEE COSTS 1,984 24,322 25,381 1,059 4.2 54 - CONTRACTUAL SERVICES 248 706 800 94 11„8 55 - UTILITIES 188,827 2,648,849 2,913,660 264,811 9«1 56 - INSURANCE 31 365 375 10 2.7 57 - COMMODITIES AND SUPPLIES 214 2,349 2,562 213 8.30 TM195,562 6,884 7,100 216 a,0 TOTALS ...,....... 2,744,016 8888...... 3,008,503 8888..,..... 48_ -_64264,487 8888.....,.. .... 8.8 SOURCE -------------- OF FUNDS 03 - REFUSE DISPOSAL FUND 195,562 __ 2,744,016 3,008,503 264,487 8.8 TOTALS 195,562 2,744,016 n 3,008,503 --264,487 8.8 PROGRAM TOTALS .............. 01 - VEHICLE DIVISION ADMINSTRATION 02 - VEHICLE MAINTENANCE PROGRAM TOTALS EXPENDITURE CLASSIFICATION ----------- -------------- 50 - PERSONAL SERVICES Sl - EMPLOYEE BENEFITS 52 - OTHER EMPLOYEE COSTS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 59 - OTHER EXPENDITURES 65 - OFFICE EQUIPMENT 67 - OTHER EQUIPMENT TOTALS SOURCE OF FUNDS ----------- 66 - VEHICLE MAINTENANCE FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 11/30/97 PUBLIC WORKS VEHLICE KAINT Cur Mo Y -T -D 1997 Unexpended Unexpended Expended -------- Expended ...... Budget Balance .......... Percent ...... 9,311 112,842 128,025 15,183 11.9 61,592 731,317 846,152 114,835 13.6 ---------- 70,903 .......... ---------- 844,159 ......... ---------- 974,177 ..... ---------- 130,018 .......... 13.4 34,701 388,969 448,955 59,986 13.4 11,703 130,603 145,265 14,662 10.1 190 2,694 2,727 33 1.2 850 3,989 8,903 4,914 55.2 114 1,370 1,480 110 7.4 23,345 315,889 362,247 46,358 12.8 0 0 0 0 .0 0 0 800 800 100.0 0 ---------- 645 3,800 3,155 83.0 I 70,903 .......... ---------- 844,159 .......... ------ 974,177 ...... : .... ---------- 130,018 .... 13.4 70,903 844,159 974,177 130,018 13.4 ---------- ---------- ---------- 70,903 844,159 974,177 130,018 13.4 .......... .......... .......... .......... PROGRAM TOTALS 02 COMMUNITY GROUPS & MISC 03 4TH OF JULY & CIVIC EVENTS,ETC 04 HOLIDAY DECORATIONS TOTALS EXPENDITURE CLASSIFICATION 50 - PERSONAL SERVICES 51 - EMPLOYEE BENEFITS 54 - CONTRACTUAL SERVICES 55 - UTILITIES 57 - COMMODITIES AND SUPPLIES 59 - OTHER EXPENDITURES TOTALS SOURCE OF FUNDS O1 - GENERAL FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 COMMUNITY SERVICE PROGRAMS , Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance Percent 2,962 44,759 50,100 5,341 10.7 700 67,119 85,785 18,666 21.8 4,251 19,521 60,670 w - 41,149 67.8 7,913 .......... 131,399 ............ 196,555 .......... ___µ 65,156 .......... 33.2 0 14,469 23,720 9,251 39.0 575 8,184 3,585 4,599- 128.3- 3,746 90,041 142,700 52,659 36.9 220 1,898 1,200 698- 58.2- 410 9,948 12,850 2,902 22.6 2,962 6,859 12,500 w 5,641 45.1 7,913 .......... 131,399 .............. 196,555 .w....... rem Iw.. ........ -w 65,156 sm a.... 33.2 7,913 131,399 196,555 65,156 33.2 7,913 131,399 196,555 65,156 33.2 VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 CAPITAL IMPROVEMENT PROJECTS EXPENDITURE CLASSIFICATION -------------------------- 54 - CONTRACTUAL SERVICES Cur Mo Y -T -D 1997 Unexpended Unexpended PROGRAM TOTALS Expended Expended Budget Balance Percent 01 - VILLAGE IMPROVEMENTS & EQUIP 16,828 202,637 798,365 595,728 74.6 02 - COMMUNITY IMPROVEMENT PROJECTS 0 305,966 417,000 111,034 26.6 03 - DOWNTOWN REDEVELOPMENT CONST 13,700 46,077 595,000 548,923 92.3 04 - FLOOD CONTROL PROJECTS 196,957 1,213,047 1,341,150 128,103 9.6 06 - STREET IMPROVEMENT PROJECTS 268,760 2,808,209 4,646,240 1,838,031 39.6 07 - POLICE/FIRE BUILDING CONST 1,733 17,891 61,000 43,109 70.7 09 - MOTOR EQUIPMENT REPLACEMENT 66,491 748,746 1,300,150 551,404 42.4 10 - COMPUTER REPLACEMENT 1,103 73,409 95,130 21,721 22.8 16.9 TOTALS 565,572 .......... 5,415,982 ............ 9,254,035 .......... 3,838,053 .......... 41.5 EXPENDITURE CLASSIFICATION -------------------------- 54 - CONTRACTUAL SERVICES 4,478 16,158 75,300 59,142 78.5 59 - OTHER EXPENDITURES 0 6,770 55,000 48,230 87.7 62 - LAND IMPROVEMENTS 0 295,200 362,000 66,800 18.5 63 - BUILDINGS 1,733 17,891 61,000 43,109 70.7 64 - BUILDING IMPROVEMENTS 1,348 22,374 74,000 51,626 69.8 65 - OFFICE EQUIPMENT 3,638 86,026 359,930 273,904 76.1 66 - MOBILE EQUIPMENT 66,491 748,746 1,300,150 551,404 42.4 67 - OTHER EQUIPMENT 12,945 167,646 459,565 291,919 63.5 69 - INFASTRUCTURE 474,939 3,853,231 6,264,150 2,410,919 38.5 80 - INTERFUND TRANSFERS 0 201,940 242,940 41,000 16.9 59 TOTALS 565,572 .......... 5,415,982 .... i...... 9,254,035 ........,........ 3,838,053 ......i...... 41.5 SOURCE OF FUNDS 01 - GENERAL FUND 75,110 235,010 895,000 659,990 73..7 05 - MOTOR FUEL TAX FUND 4,478 1,004,614 1,820,300 815,686 44.8 07 - COMMUNITY DEVELPMNT BLOCK GRNT 102,687 102,687 150,000 47,313 31.5 08 - ASSET SEIZURE FUND 0 0 0 0 .0 51 - CAPITAL IMPROVEMENT FUND 90,368 1,133,901 1,936,155 802,254 41„4 52 - POLICE & FIRE BLDG CONST FUND 1,733 17,891 61,000 43,109 70 '7 53 - CAPITAL IMPROVEMENT CONST FUND 12,945 348,618 531,150 182,532 34 ..4 55 - DOWNTOWN REDEVLPMNT CONST FUND 13,700 46,077 595,000 548,923 92..3 56 - STREET IMPROVEMENT CONST FUND 0 481,216 479,000 2,216- ..5- 58 - SSA #7 WHITE OAK/MEIER CONST 0 0 0 0 .0 59 - FLOOD CONTROL CONST FUND 196,957 1,213,047 1,341,150 128,103 9.6 67 - VEHICLE REPLACEMENT FUND 66,491 748,746 1,300,150 551,404 42.4 68 - COMPUTER REPLACEMENT FUND 1,103 73,409 95,130 21,721 22.B 69 - RISK MANAGEMENT FUND 0 10,766 50,000 39,234 78,.5 TOTALS 565,572 5,415,982 9,254,035 3,838,053 41.5 VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 DEBT SERVICE PROGRAM TOTALS Cur Mo Y -T -D 1997 Unexpended Unexpended 14 Expended Expended Budget Balance Percent 02 - DEBT SERVICE - PROPERTY TAXES 420,989 528,325 684,830 156,505 0 03 - DEBT SERVICE - TAX INCREMENT 465,209 59,921 605,250 160,950 22„9 04 - DEBT SERVICE-- H/R SALES TAX 1 1,056,006 1,559,592 1,561,770 65,329 10„8 05 - DEBT SERVICE'- H/R SALES_ TAX 2 683 ,560 787,496 788,425 235,650 1 06 - SPECIAL SERVICE AREA B & I - DOWNTOWN REDEVLOPMNT B&I 1987D 0 2,340 ,178 1 1,129 ,1 96.4 23 29,420 40,275 61,710- 21,435 34.7 .3 TOTALS 2,655,184; .......... 3,455,604 .s....:... 3,702,185 w...wwwwwnew; m 246,576 ..s....ws. 6.7 EXPENDITURE CLASSIFICATION -------------------------- 25 - DOWNTOWN REDEVLOPMNT B&I 1993A 6,398 8,095 8.295 71 - BOND PRINCIPAL 26 - DOWNTOWN REDEVLOPMNT B&I 1994E 103,169 146,788 147,840 72 - INTEREST EXPENSE 2,198,474 2,398,350 2,628,355 230,005 8.8 73 - BANK AND FISCAL FEES 456,710 1,051,484 1,060,080 8,596 ,8 80 - INTERFUND TRANSFERS 0 5,775 13,750 7,975 58.0 0 .0 0 mm2,655,184 0 0 0 .0 0 TOTALS 31 3,455,609 3,702,185 246,576 6.7 SOURCE OF FUNDS 13 - CORPORATE PURPOSES B&I 1974 14 - PUBLIC WORKS FACILTY B&I 1987A0 0 0 0 .0 15 - PUBLIC WORKS FACILTY B&I 1987B 0 0 0 0 0 .0 16 - POLICE & FIRE BLDG B&I 1991A 5,415 160,950 155,535 96.6 17 - REFUND 87B & 91A B&I 1993E 278,865 :288,026 288,230 204 _1 21 - DOWNTOWN REDEVLOPMNT H&I 1987C 142,124 :234,884 235,650 766 .3 22 - DOWNTOWN REDEVLOPMNT B&I 1987D 0 2,340 64,830 62,490 96.4 23 - DOWNTOWN REDEVLOPMNT B&I 1991B 134,875 140,114 140,500 396 .3 24 - DOWNTOWN REDEVLOPMNT B&I 1992B 35,998 37,296 37,495 199 -5 25 - DOWNTOWN REDEVLOPMNT B&I 1993A 6,398 8,095 8.295 200 y 26 - DOWNTOWN REDEVLOPMNT B&I 1994E 103,169 146,788 147,840 1,052 ,7 .7 27 - DOWNTOWN REDEVLOPMNT B&I 1996B 69,300 73,900 74,350 450 .6 28 - DOWNTOWN REDEVL B & I 1998E 115,469 :L31,388 131,940 552 40 29 - DOWNTOWN REDEVL B & I 1999 0 0 0 .0 30 - FLOOD CONTROL B&I 1991A 0 0 0 0 .0 31 - FLOOD CONTROL B&I 1992A 190,273 1.95,841 196,045 204 .1 32 - REFUNDING FLOOD 91A B&I 1993H 400,046 435,393 435,845 452 1 33 - FLOOD CONTROL B&I,1994A 68,242 112,301 112,685 384 •3 34 - FLOOD CONTROL B&B 1996A 161,753 1..88,655 199,005 350 .2 35 - FLOOD CONTROL - 1998A B & I 175,541 211,306 212,085 779 .4 38 - EPA FLOOD LOAN B&I 0 0 0 0 0 41 - STREET IMPROVEMENT B&I 1994A 60,151 416,096 416,105 9 .0 42 - CAPITAL IMPROVEMENTS B&I 1996A 539,191 628,533 628,885 352 ,1 43 - STREET IMPROVEMENT B & I 1997 144,369 158,963 159,740 777 -5 91 - SSA #1 PROSPECT MEADOWS B&I 0 0 0 0 .0 83 - SSA #6 GEORGE/ALBERT B&I 0 1,435 22,870 21,435 93.7 84 - SSA #7 WHITE OAK/MEIER B & I 29,420 38,840 38,840 0 .0 0 - 0 0 0 .0 TOTALS 2,655,184 .......... mm 3,455,609 .......... - 3,702,185 .......... 246,576 .......... 6.7 PROGRAM TOTALS -------------- 01 - MISCELLANEOUS PENSIONS 02 - POLICE PENSIONS 03 - FIRE PENSIONS TOTALS EXPENDITURE CLASSIFICATION -------------------------- 53 - PENSION BENEFITS TOTALS SOURCE OF FUNDS -------------- - 01 - GENERAL FUND 71 - POLICE PENSION FUND 72 - FIRE PENSION FUND 73 - BENEFIT TRUST #2 FUND TOTALS VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 RETIREE PENSIONS Cur Mo Y -T -D 1997 Unexpended Unexpended Expended Expended Budget Balance .......... Percent ---------- 4,308 47,385 52,220 4,835 9.3 94,437 907,941 945,725 37,784 4.0 113,784 1,077,184 1,133,075 55,891 4.9 ---------- 212,529 .......... ---------- 2,032,510 .......... ---------- 2,131,020 .. ........ ---------- 98,510 ............ w 4.6 212,529 2,032,510 2,131,020 98'510 4.6 ---------- ---------- ---------- ---------- 212,S29 2,032,510 2,131,020 98,SI0 4.6 .......... .......... .......... .......... 1,615 17,761 19,620 1,859 9.5 94,437 907,941 945,725 37,784 4.0 113,784 1,077,184' 1,133,075 55,891 4.9 2,693 29,624 32,600 2,976 9.1 ---------- 212,529 ---------- 2,032,510 .......... ---------- 2,131,020 .......... .......... 98,510 :.,.! ...... 4.6 VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 RISK MANAGEMENT Cur Mo Y -T -D 1997 Unexpended Unexpended PROGRAM TOTALS Expended Expended Budget Balance Percent O1 - CASUALTY & PROPERTY INSURANCE 55,147 561,219 647,950 86,731 13.4 02 - MEDICAL INSURANCE 118,950 W 1,825,054 2,560,900 735,846 28.7 TOTALS 174,097 .......... 2,386,273 .......... 3,208,850 .......... -- 822,577 ..... 25.6 EXPENDITURE CLASSIFICATION 54 - CONTRACTUAL SERVICES 141 7,458 41,500 34,042 62„0 56 - INSURANCE' 173,956 2,378,815 3,167,350 788,535 24.9 '80 - INTERFUND'TRANSFERS 0 0 w 0 0 p TOTS 174,097 .......... 2,386,273. .........,. 3,208,850 .......... -mm 822,577 .......... 25.6 SOURCE OF FUNDS 69 - RISK MANAGEMENT FUND 174,097 2,386,273 3,208,850 822,577 25.6 TOTALS - „_ - 174,097 2,386,273 3,208,850 822,577 25.6 .....,..... ....,...... .......... .......... VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 NON -DEPARTMENTAL Cur Mo Y -T -D 1997 Unexpended Unexpended PROGRAM TOTALS Expended Expended Budget Balance Percent 01 - CONTINGENCIES 0 0 10,000 10,000 100.0 TOTALS 0 -- w- __-0 - --10,000 ---------- 100.0 ........,... ......ft......... .,........... .......... EXPENDITURE CLASSIFICATION 59 - OTHER EXPENDITURES 0 0 10,000 10,000 100.0 TOTALS -.,_ ., .--0 .10,000 mm10,000 100.0 .......... .......... ........... ..... ,..... SOURCE OF FUNDS --------------- 01 - GENERAL FUND 0 0 10,000 10,000 100.0 - `_- _. - --m TOTALS 0 0 10,000 10,000 100.0 VILLAGE OF MOUNT PROSPECT Budget Expenditure Report 01/01/97 - 11/30/97 MOUNT PROSPECT LIBRARY PROGRAM TOTALS Cur Mo Y -T -D 1997 Unexpended Unexpended Ex�,�ended Expended xpended Budget Balance Percent 02 - LIBRARY SERVICES 0 --.,.__ -� 0 3,539,000 3,539,000 100.0 TOTALS .......... ».._ _ -y0 .......... _3,539,000 .......... 3,539,000 «............ 100.0 EXPENDITURE CLASSIFICATION --------------------------- 90 - COMPONENT UNIT TRANSFERS 0 .-_ _ .,0.........._ 0 3,539,000 3,539,000 100.0 TOTALS ...:..�.�. .......... µ3,S39,000 .......... 3,539,000 ,.......,.... 100.0 SOURCE OF FUNDS --------------- 95 - MOUNT PROSPECT LIBRARY FUND 0 0 3,539,000 3,539,000 100.0 TOTALS 0 .......... 0 .,.....,..... _3,539,000 .......... . 3,539,000 .......... 100.0 illage of Mount Prospect Mount Prospect, Illinois ml� Ysµ r INTEROFFICE MEMORANDUM TO: BOARD OF TRUSTEES FROM: MAYOR GERALD L. "SKIP" FARLEY DATE: DECEMBER 15, 1997 SUBJECT: APPOINTMENT I hereby nominate the following individual for appointment to the Mount Prospect Youth Commission: Name & Address Grade School Tprm (Yeam) Maggie Meyer 504 S. Willie Street 11 Prospect High 1 year Miss Meyer's application and letters of recommendation are attached. Y GERALD L. "SKIP" FARLE' GLF/vwl c: Village Manager Michael E. Janonis Village Clerk Carol A. Fields Police Chief Ronald Pavlock X:\USERS\VELMAL\WIN\BOARD\YOUTH.WPD APPLICATION FOR YOUTH COMMISSION MOUNT PROSPECT NAME ADDRESS PHONE 39 SCH GRADE 11 YEAR OF GRADUATION ADP Please answer the following questions. If you need additional space, please attach a second sheet of paper. • 11M +� a� r► !M �'q�► NM w s ,� ,�, , !r +�► IM► a► w+ Ali^ 11 • ! • IM • Us , 1 Can C o r"v% e- tp on -e m e-eJ-i nc� o- rnontx . Please attach two letters of recommendation by two adults who know you well. Please mail application to Village Manager's Office, Village of Mount Prospect, 100 S. Emerson St., Mount Prospect ILL 60056. 9 801 WEST KENSINGTON ROAD • MOUNT PROSPECT, ILLINOIS 60056-1194 JOHN w. ASHENFELTER SUPERINTENDENT MICHAEL P. STEVENS PRINCIPAL GARY L. BRODNAN ASSOCIATE PRINCIPAL Dear Sir/Madam: NORMAN V. HORLER ASSOCIATE PRINCIPAL I am pleased to recommend Margaret Meyer and feel qualified to do so DAVID E.6AUB because I have known her as a neighbor for many years and have had her ASSISTANT PRINCIPAL as a student at Prospect High School. Maggie was a student in my Spanish DAVID 1.60oD ASSISTANT PRINCIPAL 2 class two years ago (grade 9) and is currently enrolled in my Spanish 4 STEPHEN). MAY class (grade 11). Maggie has always been conscientious and consistently DEAN OF STUDENTS well-prepared for class. She is goal oriented, organized, and PATRICIAA.TEDALD ' diligent.Throughout a very demanding marching band season, Maggie has DEAN OF STUDENTSDENTS been able to keep her work at a high level. DIVISION HEADS JOHNSTON w, am Always looking for a challenge and a chance to improve her Spanish, EN6W.H/EiNEARTS Maggie spent last spring break traveling through Spain with me and other 44ARY P. JUDSON SCIENCE/ students. I was impressed with her maturity and in spite of some of the SOCIAL FOREIGN LANCUACUESL inconveniences we experienced, Maggie was very adaptable, cooperative, DONALD,. ROBINSON and always congenial. She was open minded and eager to use her BU S I N E SS/TEC.P^kNO LOCti"/ LIFE STUDIES Spanish. Maggie's openness to another culture was seen when she CARMELA SACCH ITELLObecame immersed in the culture. She took advantage of many learning MAu"i-d E,b4'."CYCSl5C8EN�CE ATHIATHA opportunities and appreciated the museums, cathedrals, and the total STIFF PHYWAE EDUCATION/ cultural experience, DRW(R EDUCATION/HEALTH I feel that Maggie would be an asset to this program. She is motivated and has always pursued worthwhile goals. She is well -liked and respected by her peers. I highly recommend her for this program. Sincerely, Phyllis Perivolidis, Spanish Teacher RECOGNIZED FOR EXCELLENCE BYTHE UNITED STATES OFFICE OF EDUCATION _..... - An Equal Employment and Equal Education Opportunity Agency' PHONE: 847/718-5200 • FAX: 847/718-5216 November 11, 1997 To Whom it May Concern: I find it easy to write a recommendation for Maggie Meyer for the Mt. Prospect Youth Commission, as I believe she would be an ideal candidate for the job. I have gotten to know Maggie over the last two years as she is an athlete on the Prospect High School Badminton team of which I am a coach. During this time, I have been Impressed with Maggie as a student athlete and as a person. As an athlete Maggie is dedicated, determined and disciplined. Whether it is in practice or in competition Maggie always gives 119. She is a. leader by example which challenges others to follow her. She brings this same dedication to her academics and other co -curricular activities, including the Prospect High School Marching Band. The two personal qualities which I most admire in Maggie are her positive attitude and her concern for others. Maggie is always able to look on the bright side of thing's, even in tough situations. This attitude rubs off on the people around her. In addition, Maggie is a sincere, thoughtful person. She is particularly careful to acknowledge how particular situations or actions might impact other people. It is obvious to observers that Maggie is a very good fiend. She is always willing to lend an ear and help her teammates when they are down. In closing, I honestly feel that Maggie has all the qualities necessary to be a successful leader. She is a deeply concerned young woman, who would be an asset to the Mt. Prospect Youth Commission. If I can be of further assistance please feel free to contact me. Respectfully, F Christine Stanford Social Science Teacher Village of Mount Prospect w Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: BOARD OF TRUSTEES FROM: MAYOR GERALD L. "SKIP" FARLEY DATE: DECEMBER 12, 1997 SUBJECT: APPOINTMENT I hereby nominate the following individual for appointment to the following Commission: Youth Commission Richard M. Lohrstorfer 900 Quince Lane 0)256-5700 H) 635-0447 Village Trustee. Term - 4 Years. GERALD L. "SKIP" FARLEY GLF/rcc c: Village Manager Michael E. Janonis Village Clerk Carol A. Fields Police Chief Ronald Pavlock '' 'illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM b,Q1 TO: BOARD OF TRUSTEES FROM: MAYOR GERALD L. "SKIP" FARLEY DATE: DECEMBER 12, 1997 SUBJECT: APPOINTMENT I hereby nominate the following individual for appointment. to the following Commission: Youth Commission Richard M. Lohrstorfer 900 Quince Lane 0)256-5700 H) 635-0447 Village Trustee. Term - 4 Years. GERALD L. "SKIP" FARLEY GLF/rcc c: Village Manager Michael E. Janonis Village Clerk Carol A. Fields Police Chief Ronald Pavlock CERTIFICATE OF PUBLICATION Paddock Publications, Inc. � ]Jail Herald DEC 1 a Tji 9 7 Daily Herald Values - .. A Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been published daily in the Village of Mount Prospect County(ies) of COOK and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village, County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published December 4, 1997 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by KENT JOHNSON, its Asst. Treasurer, at Arlington Heights, Illinois. puk t A Iacad laarf wk69 be held on ember 't8„ 15127 for 0 rotteud E9r ave of VGftaof Mount Prospecs, fRinois. The u s wing b is pr dor fiscal year b4nning January 1, Totals -$56,673,674 Less Intedund Transfers—, 780 600 Totals ViklageFunds $15 UbraryFund ... .... ...... ......2 !1Q l Totals - Wage and Library Furnds... �ro Tho lknwg will tett haEd fra ones Mount f�r'os t Senior Cen- ter, 50 South awwerson Street; M Bros R« Iflurssas, for the po+p crf dl�slan of the proposed br.od eta inP30 the Office The of pproposod buadget rna Cao errarn9noal on wmtz cf�ays in tiro CAlffoa of dho Vallage Cleric Rat to Vatlage Maki« 100 Seuatfl S rroerson S9tee1, rntrorzpttggsaisbet n8r�2t9a.rtt.arpdS.FICri, .en.Flllfavier- ested citizens wfff Iwave ttae opporturalty to give wasw arad oral comments. MICHAELS.Ja MOMS Vrlt eManta r yuak9 a dSaw4tpek 4 raidC�o.4 128"7. (106 808 N PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY _� .._ Assistant "1 . asurer Control # 1065308 u, Sk VILLAGE OF MOUNT PROSPECT SECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL, E. JANONIS 9-rz, FROM: DIRECTOR OF FINANCE ta- �q1 DATE: NOVEMBER 26, 1997 A, SUBJECT: APPROVAL OF THE PROPOSED 1998 BUDGET AND 1999 FORECAST PURPOSE: To obtain the Village Board's approval of the proposed 1998 Budget and 1999 Forecast as revised. BACKGROUND: The Finance Commission met on October 23, October 30, November 13, and November 20, 1997 to review the proposed 1998 Budget and 1999 Forecast. The Committee of the Whole (COW) met on October 28, November 11, and November 25 for the same purpose. DISCUSSION.- To ISCUSSION: To reflect the results of the reviews of the Finance Commission and COW, as well as events which have occurred since the proposed Budget was initially released, certain revisions to the document are necessary. Those revisions are detailed in the attached Exhibits 1 and 2. An explanation of the revisions is provided below. Item Nor. 1 and 39 (General Fund - Property Tares). To reflect the effects of a 5% (instead of 4%) increase in the overall property tax levy for both 1997 and 1998 (payable in 1998 and 1999, respectively). All of the increased revenues related to the change are budgeted for the General Fund. The 5% increase for the 1997 levy was endorsed by the COW. The increase for the subsequent levy is assumed. Item Nos 2 and 40 (General Fund - Landlor&Tenant Fees). To reflect the effects of increasing the landlord\tenant fee from $14 per unit to $20 per unit in 1998 and $25 per unit in 1999. The concept of gradually increasing the landlord/tenant fee to ultimately recover the full cost of the multi -family dwelling inspection program was endorsed by the COW. Item Nos 3 and 41 (General Fund - Ambulance Transport Fees). To reflect the effects of raising the non-resident ambulance transport fee from $125 to $200 per transport. This rate increase was endorsed by the COW. Item Nos 4, 19, 42, and 53 (Community Development Block Grant Fund). To make administrative corrections. Item Nos 5 through 9 and 25 through 38 (Mount Prospect Library Fund). To include in the Budget amounts requested by the Mount Prospect Public Library Board. Item Nos 10 through 13 and 43 through 46 (General Fund -Village Manager's Office). To reflect the most recent compensation granted to the Village Manager by the Village Board. Item Nos 14 through 18 and 47 through 51 (General Fund - Blood Donor Program). To reflect the elimination of the Blood Donor Program. The 1998 Budget would provide for the program during the first half of the year only. Item Nos 20 and 21 (Capital Impromnent Fund - Office Equipment). To provide for a carryover of budgeted amounts from 1997 for two office copiers for the Police Department. The department recently requested these carryovers. Item Na 22 (Capitol Improvement Fund - Other Equipment). To provide for a carryover of a 1997 provision for the purchase of 5" fire hose for the Fire Department. The department recently requested this carryover. Item Nos 23 and 54 (Police Pension Fund - Pension Benef fits). To increase the provision for annual report filing fees payable to the State of Illinois. The increased fees were approved by the State of Illinois after the proposed Budget was prepared. Item Nos 24 and 55 (Fireig rs' Pension Fund - Pension Benefits). To increase the provision for annual report filing fees payable to the State of Illinois. The increased fees were approved by the State of Illinois after the proposed Budget was prepared. Item No. 52 (General Fund - Police Admi ' 'on). To make an administrative correction. With the above changes related to the General Fund, that fund's 1998 surplus is increased to $378,465 and its 1999 deficit is decreased to $167,999. N RECOM3ffNDATION: That the Village Board approve the proposed 1998 Budget and 1999 Forecast as revised by Exhibits 1 and 2 and adopt the accompanying budget ordinance. c; Ea Finance Commissioner David Strahl, Assistant Village Manager Marilyn Genther, Library Executive Director Carol Widmer, Assistant Director of Finance 3 Exhibit 1 VILLAGE OF MOUNT PROSPECT Revisions to the Proposed 1998 Budget Revenues Original Revised Item Account Account Proposed Increase/ Proposed No. Fund/Classificatim Number Description Budget (Decrease) Budd General Fund 1. Property Taxes 010000400100 Property Taxes -Current 4,796,800 91,700 4,888,500 2. Licenses, Permits, 8t Fees 010000-426000 Landlord/Tcnant Fees 73,500 31,500 105,000 3. Charges for services 010000-441200 Ambulance Transport Fees 42,000 22,000 64,2202. General Fund Revisions 4,912-300 145,200 5,057,500 All Other General Fund 19,071,975 T services 19,071,975 General Fund After Revis m 23,984,275 145,200 24,129,475 CDBG FunZ 4. Intergovernmental Revenue CDBG Fund Revisions All Other CDBG Fund CDBG Fund After Revisions Village Budget Revi new to Village Budget All Other Village Budget Village Budget After Revisions Momw Pmgwa lip Fund: 5. Component Unit Revenues 6. Component Unit Revenues 7. Component Unit Revenues 8. Component Unit Revenues 9. Component Umt Revenues Mount Prospect Library Fund Revision All Other Mount Prospect Library Fuod Moot Prospect Library Fund After Revisions Yrllage d library Budptd : Revisions to village A Library Budgets All Other Village & Library Budgets Village & Library Budgets After Revisions 070000-433000 CDBG 400,925 (60,000) 340,925 400,925 (60,000) 340,925 41,000 41,000 441,925 (60,000) 381,925 4 0 3,710,000 3,710,000 0 0 0 3,710,000 3,710,000 5,313,225 3,795,200 9,108,425 54,394,264 0 54,394,264 ,707, 3,195,2(10 , e02 5,313,225 85,200 5,398,425 54,394,264 0 54-394,264 59,707,489 85,200 59,792,689 950000-499100 T services 0 2,355,882 2,355,882 950000499101 T 0 284,314 284,314 950000-499102 T tce & Repair 0 198,039 198,039 950000-499103 T - Audit bre Insurance 0 37,255 37,255 950000499108 Otbarlwoom 0 834,510 834,510 4 0 3,710,000 3,710,000 0 0 0 3,710,000 3,710,000 5,313,225 3,795,200 9,108,425 54,394,264 0 54,394,264 ,707, 3,195,2(10 , e02 Expenditures CDBG Frs1 19. Confractaral Services CD13G Fund Revisions All Other CDBG Fnmd CDBG Fond Ager Revisions Capdahwy' 20. Office Equonant 21. Office F.quipwoaat 22. Other Equipment Capital beprovemeW Food Revisions All Other C%Ad 1aWwwomed Fund Capital Imsprovement Fuad After Revisions Pais pouiox t XXA- 23. Pension Benefits Police Pension Fixed Revisions All Other Porde Pension Fund Police Pension Fred Ager Revisions 072305-540225 Other Services 60,000 L60.000) 0 60,000 60 0 381,925 381,925 517701-650030 Rept Copy Mael►iixerPam (C/O) 0 51000 5,000 517701450032 Rept Copy M ' (GO) 0 51000 5,000 517701-670202 5" Fire Haase (C/O) 0 WSW 161500 718202-530906 State of Blinois Fee 5 0 20w 26,500 832, 832,688 1132,26 859,188 300 . 2,000 300 117W 2,000 1,143,525 1,1 1,143.825 1 1.145,523 r Orisinsa Revised Item Account Account proposed Inc Proposed No. Naber Descri a— 2!=W—) Bud eft Genual FxxdL 10. Pillage Managers Office 011101-500000 FuU-Tune Easings 194,350 5,770 200,120 11. Village Managers Office 011101-500900 Other Compensation 5,195 515 5,710 12. Village Managers Office 011101-510000 FICA Costs -Social Security 12„,250 360 12,610 13. Village Mangers Office 011101-510200 IMRF Pension Expense 20,900 550 2050 14. Blood Donor Program 013105-500100 Part -lime Earnings 1 (950) 950 15. Blood Donor Program 013105-500800 Employee Allowances 960 () 480 16. Blood Donor Program 013105-510000 FICA Costs - Social Security 1110 (90) Sit 17. Blood Donor Program 013105-510100 FICA Costs - Medicare 45 (20) 25 18. Blood Donor Program 013105-570080 Other Supplies 415 00 215 Cenral Fund Revisions 236,095 5,455 241,,550 All Other Generd Fond 23,509AW 23 General Fund Ager Revsiioas 2.3,745,555 5,455 23,751,010 CDBG Frs1 19. Confractaral Services CD13G Fund Revisions All Other CDBG Fnmd CDBG Fond Ager Revisions Capdahwy' 20. Office Equonant 21. Office F.quipwoaat 22. Other Equipment Capital beprovemeW Food Revisions All Other C%Ad 1aWwwomed Fund Capital Imsprovement Fuad After Revisions Pais pouiox t XXA- 23. Pension Benefits Police Pension Fixed Revisions All Other Porde Pension Fund Police Pension Fred Ager Revisions 072305-540225 Other Services 60,000 L60.000) 0 60,000 60 0 381,925 381,925 517701-650030 Rept Copy Mael►iixerPam (C/O) 0 51000 5,000 517701450032 Rept Copy M ' (GO) 0 51000 5,000 517701-670202 5" Fire Haase (C/O) 0 WSW 161500 718202-530906 State of Blinois Fee 5 0 20w 26,500 832, 832,688 1132,26 859,188 300 . 2,000 300 117W 2,000 1,143,525 1,1 1,143.825 1 1.145,523 r Original Revised Item Account Account Proposed Increase/ Proposed No. Number Description Budget (Decrease) Budget FirejighAws' Pension Fund 24. Pension Benefits Firefighters' Pension Fund Revisions All Other F'uefighters' Pension Fund Firefighters' Pension Fund After Revisions Village Budget Revisions to Village Budget All Other Village Budget Village Budget After Revisions 728203-530906 State of Illinois Foe lrrAage d& Lb-" Budgetx Revisions to Village bt Library Budgets All Odw Village & Library Budgets Village dt Library Budgets After Revisions 6 300 1,800 2,100 300 1,800 2,100 l „276,575 1,276,575 X76 8� 1,800 1„2"i'8 675 ,695 (24,545) 272,150 56.401,524 56 _ 56.69 ,1219 2�4� 56,673 674 0 Mount Presperl L& -my Fund 2,010,000 0 25. Component Unit EV endit<rses 959502-900110 Unary - Salaries 26. Component Unit Expeaditwes 959502-900120 Lbrary -1MRF Pension 27. Component Unit Expenditures 959502-900130 Library - Medical Insurance 28. Component Unit Expenditures 959502-900140 Library - Postage/Printing 29. Component Unit Expenditures 959502-900150 Library - Program Expendihtres 30. Component Unit Expenditures 959502-900160 Library - Supplies 31. Component Unit EVcuditures 959502-900170 Lbrwy - Other Expenses 32. Component Unit EVcadittiues 959502-900200 Library - Bldg Maintenance 33. Component Unit Expenditures 959502-900210 Lxwy - Bldg Udkies 34. Compownt Unit Expenditures 959502-900220 Lbrary - Equipment Maintenance 35. Component Unit EMmmdiiures 959502-900230 Library - Insurance 36. Component Unit Expenditarres 959502-900240 Library - Other Bldg 37. Component Unit Expendiwees 959502-900300 L nKy Books & Pant Items 38. Component Unit EVenditures 959502-900310 LibraryNon-Printhems Mount Prospect Lbn" Fund Revisions All Other Mount Prospect Library Fuad Mount Prospect Library Food After Revisions lrrAage d& Lb-" Budgetx Revisions to Village bt Library Budgets All Odw Village & Library Budgets Village dt Library Budgets After Revisions 6 300 1,800 2,100 300 1,800 2,100 l „276,575 1,276,575 X76 8� 1,800 1„2"i'8 675 ,695 (24,545) 272,150 56.401,524 56 _ 56.69 ,1219 2�4� 56,673 674 0 2,010,000 2,010,000 0 303,000 303,000 0 147,000 147,000 0 48,000 48,000 0 21,000 21,000 0 62,000 62,000 0 52,000 52,000 0 142,000 142,000 0 58,000 58,000 0 70,000 70,000 0 36,000 36,000 0 57,000 57,000 0 540,000 540,000 0 164,000 164,000 0 3,710,000 3,710,000 0 0 0 3,710,000 3,710,000 296,695 3,685,455 3,982,150 56,401,524 0 56,401,524 X219 3 ,455 60,383,674 nen sssx Exhibit 2 VILLAGE OF MOUNT PROSPECT Revisions to the Proposed 1999 Forecast Revenues Ofigiod Revised Item Accor Account proposed Increasd proposed No. C Number Description Forecast (Decrease) Forecast Gareral Fund - 39.. rt5" Tam 010000400100 Property Taxes -Current 5,013,800 194,600 5,199,400 40. Licenses, its, A few 010000-426000 LandkmWensat Fees 73,500 58 132,000 41, C Sorvi es 010000-441200 Ambulance Transport Fees 42,000 2ZODO 64 General Fuad Revisions 5,129,300 265„100 5„3^9x4. AO Other General Fund 19,733, _ 19 GeuetW Fuad After Re ” ' 24 862 540 2.65100 X5.12 J 0 CDBG F"At 42. Idagovemmeol Reve®e 070000-433000 CDBG 388,015 (60,000) 328,015 CDBG Fund Revisions 388,015 (60,000) 328,015 All Other CDBG Fuad 41,000 41,000 CDBG Fund After Ravisiaas 429,015 60; 369,015 irrllageBr{g%* Revisicas lo V Wge Budget 5,517,315 205,100 5,722,415 All Other Pillage Budget 53,019,134 0 53,019,134 `Tillage Budgd After Revisions 59,5M7449 205,100 58,741,549 h 1 11 V Expenditures 8 Original Revised Item Account Account Proposed Increase/ Proposed No. C Number Descri Forecast (Decrease) Forecast General Fuwd 43. Village Manager's Office 011101-500000 Full -Time Earnings 201,555 5,975 207,530 44. Village Manager's Office 011101-500900 Other Compensation 5,195 715 5,910 45. Village Manager's Office 011101-510000 FICA Costs -Social Security 12,675 370 13,045 46. Village Manager's Office 011101-510200 !MRF Pension Expense 21,500 585 22,085 47. Blood Donor Program 013105-500100 Part -Time Earnings 1,900 (11900) 0 48. Blood Donor Program 013105-500800 Employee Allowances 960 (960) • 0 49. Blood Donor Program 013105-510000 FICA Costs - Social Security 180 (180) U 50. Blood Donor Program 013105-510100 FICA Costs - Medicare 45 (45) 0 51. Blood Donor Program 013105-570080 Other Supplies 415 (415) 0 52. Police Administration 014101-500200 Seasonal Earnings 9,760 (4,685) 5,075 General Fund Revisions 254,185 (540) 253,645 All Other General Fund 25,041,994 25,041,994 General Fund After Revisions 25,296,179- 1540) 25,295 ' 9 CDBG Fuxdt- 53. Contractual Services 072305-540225 Other Services 60,000 (60,000) 0 CDBG Fund Revisions 60,000 (60,000) 0 All Other CDBG Fund 369,015 369,0I5 CDBG Fiord After Revisions 429,015 60;000 369,015 Police Peasiow Fawd- 54. Pension Benefits 718202-530906 State of Illinois Fee 300 1,700 Police Pension Fund Revisions 300 1,700 2,000 All Other Police Pension Fund 1,310,900 1,310,900 Police Pension Fuad After Revisions 1,311,200 W 1,700 1,3121900 J-bwfrgkhw' Pmsiaa Faun& 55. Pension Benefits 728203-530906 State of Illinois Fee 300 1,800 2,100 Firefighters' Pension Fund Revisions 300 1,800 2,100 All Other Fuefighters' Pension Fund 1,443,150 1,443,150 Firefighters! Pension Fuad After Revisions 1,443,450 1,800 1,445,50 Ydlage Budget Revisions to Yrllago Budget 314,785 (57,040) 257,745 All Other Village Budget 58,431,292 58,431,292 Village Budget After Revisions 58,746,07757, 58,689,037 8 ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1998 TO DECEMBER 31, 1998 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the President and Board of Trustees of the Village of Mount Prospect in accordance with Statutes, have provided for the preparation and adoption of an Annual Budget in lieu of passage of an Appropriation Ordinance; and WHEREAS, the tentative Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 1998 and ending December 31, 1998, as prepared by the Budget Officer for the Village and submitted to the President and Board of Trustees, was placed on file in the Office of the Village Clerk on December 4, 1997, for public inspection, as provided by Statute; and WHEREAS, pursuant to notice duly published on December _, 1997, a public hearing was held by the President and Board of Trustees on said tentative annual budget on December 16, 1997, as provided by Statute; and WHEREAS, following said public hearing, said tentative Annual Budget was reviewed by the President and Board of Trustees and a copy of said tentative Annual Budget is attached hereto and hereby made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 1998 and ending December 31, 1998, a copy of which is attached hereto and made a part hereof, is hereby approved and adopted as the Annual Budget for the Village of Mount Prospect for said fiscal year. SECTION TWO: Within thirty (30) days following the adoption of this Ordinance there shall be filed with the County Clerk of Cook County a copy thereof duly certified by the Village Clerk and Estimate of Revenues by source anticipated to be received by the Village in the fiscal year beginning January 1, 1998 and ending December 31, 1998, duly certified by the Chief Fiscal Officer. SECTION THREE: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this 16th day of D ATTEST: Carol A. Fields, Village Clerk Gerald L. Farley, Village President NOTICE OF PROPOSED PROPERTY TAX INCREASE FOR VILLAGE OF MOUNT PROSPECT I. A public hearing to approve a proposed property tax levy in- crease for the Village of Mount Prospect for January 1, 1997 through December 31, 1997 will be held on December 16, 1997 at 7:30 p.m. at the Mount Prospect Senior Center, 50 South Emerson Street, Mount Prospect, IL. Any person desiring to appear at the public hearing and present, testimony to the taxing district may contact Michael E. Janonis, Village Manager, 100 South Emerson Street, Mount Prospect, IL, (847) 392-6000. II. The corporate and special purpose properly taxes extended for January 1, 1996 - December 31, 1996 were $10,815,4661, exclu- sive of election costs and debt service. The proposed corporate and special purpose property taxes to be levied (exclusive of elec- tion costs and debt service) for January 1, 1997 through December 31, 1997 are $11,389,659. This represents a 5.3 increase over the previous year. Ill. The property taxes extended for debt service for January 1, 1996 - December 31, 1996 were $715,657. The estimated prop- erty taxes to be levied for debt service for January 1, 1997 - December 31, 1997 are $699,274. This represents a decrease cif 2.3% over the previous year. IV. The total property taxes extended for January 1,• 1996 - December 31, 1996 were $11,531,123. The estimated property taxes to be levied for January 1, 1997 - December 31, 1997 are $12,088,933. This represents a 4.8% increase over the previous year. At said public hearing the President and Board of Trustees shall explain the reasons for the proposed increase in the tax levy and shall permit all persons desiring to be heard an opportunity to comment and present testimony thereon. Dated this 3rd day of December, 1997 /s/ Carol A. Fields Village Clerk VWU 12/11/97 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF LAQQNT PRQSPECI WHEREAS, the Village of Mount Prospect and the Forest River Fire Protection District are desirous of entering into an Intergovernmental Agreement; and WHEREAS, the Intergovernmental Agreement being the subject of this Resolution provides for the Village of Mount Prospect to provide for the fire protection, fire prevention and emergency medical services for that area known as the Forest River Fire Protection District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize the Mayor to sign and the Clerk to attest her signature on the Intergovernmental Agreement between the Forest River Fire Protection District and the Village of Mount Prospect for the year 1998, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT:. PASSED and APPROVED this day of , 1997. ATTEST: Carol A. Fields Gerald L. Farley Mayor s,aavar Mount Prospect Public Works Department ' INTEROFFICE MEMORANDUM TREE CMUSA TO VILLAGE MANAGER MICHAEL E. JANONIS FROM: VEHICLE/EQUIPMENT MAINTENANCE SUPERINTENDENT PUBLIC WORKS DATE; DECEMBER 11, 1997 SUBJECT: SEALED BIDS - ONE TRACTOR WITH ARM MOWER Sealed bids were opened at 10:00 am on December 2, 1997 for the proposed purchase of one new tractor with arm mower. Five invitational bids were mailed, and a bid notice was placed in the local newspapers. These bids were received, and the bid results are as follows: Bidder Year/Make/Model Base Bid Trade-in Allowance Net Bid Price Lewis Equipment Co. - 1998 New Holland Prospect Heights, IL 6640 with Alamo $48,051.00 $4,000.00 $44,051.00 28' arm mower Payline West - 1998 New Holland St. Charles, IL 6640 with Alamo $48,617.00 $3,500.00 $45,117.00 28' arm mower Martin Implement — 1998 New Holland Orland Park, IL 6640 with Alamo $48,720.00 $3,500.00 $45,220.00 28' arm mower All bids received complied with our specifications. This is a replacement tractor. The tractor being replaced is a 1974 Ford tractor with mower. The primary function of this unit is to cut grass on the sloped banks of Weller Creek, several detention basins, and the rights-of-way located in the Village. The tractor has a nineteen (19) foot mower reach. This tractor has served the Village well in its twenty-three years of operation. The new proposed tractor will have a mower reach of twenty-eight (28) feet. The tractor will have an expected life of twenty-five (25) years. The tractor will have more ground clearance, making water infiltration into the gearboxes less likely when operating in Weller Creek, as experienced with the existing unit. Also, the tractor will have a longer mower reach to hopefully cut down on the labor hours needed to hand trim the upper parts of the banks were the existing mower cannot reach. The new tractor will be able to mow along the Village rights-of-way where guardrails are present. The mower assembly is manufactured so its is able to reach on the inside of the guardrail. The existing unit is unable to do this. Page two Sealed Bids - One Tractor with Arm Mower December 1 I. 1997 A brief history of the tractor being replaced is shown below: Village I.D.: 94536 Purchased: March, 1974 - Purchase cost: $11,769.00 Hours of operation: 3,432 hours Lift -to -date maintenance costs: $13,699.00 Year-to-date maintenance costs: $1,614.00 Life -to -date maintenance cost per hour: $3.992 Year-to-date maintenance cost per hour: $43.622 The mower arm was rebuilt in 1992 for a cost of $978.00. The mowing deck was fabricated in 1993 at a cost of $1,000.00. The tractor and mower unit will need replacement of some of its major components in the coming year. An estimated cost for parts is about $7,300.00. Life cycle costs are not available for this tractor because the maintenance records, fuel usage, and downtime costs were not kept in the early years of the tractors operation. Funds for this proposed purchase are on Page 266 of the current budget, account #677709,- 660103, 677709'660103, in the amount of $41,500.00. I recommend acceptance of the lowest bid as submitted by Lewis Equipment Co., for the purchase of one new 1998 New Holland 6640 Tractor with a 28' Alamo arm mower, as specified for an amount not to exceed $44,051.00. The tractor being replaced will be traded in. The outstanding balance of the tractor and mower arm cost will be taken from the replacement account of #2719. r JG/dw es E. Guenther ,14 I concur with this recommendation. Glen R. Andler Director of Public Works x AfiilesVrontoff\bids\t ract97. mein , 0 Mount Prospect Public Works Department P, INTEROFFICE MEMORANDUM IM CM USA TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DEPUTY DIRECTOR OF PUBLIC WORKS VEHICLE MAINTENANCE SUPERINTENDENT DATE: DECEMBER 11, 1997 SUBJ: SEALED BID RESULTS FOR REPLACEMENT VEHICLE: ONE (1) 25,000 LB GVWR TRUCK W/ FLATBED BODY AND CRANE Background In the current budget, there are funds available to replace unit 2719. 2719 is a 25,000 GVWR truck with flatbed body used by Public Works Department maintenance crews to maintain, remove, and install street signage. The flatbed body hosts a hydraulically operated crane and specialized sign material storage compartments. The crane is used to transfer sign materials and position signs for installation. The front bumper of this vehicle is configured to support a hydraulically operated post puller. Re lacement Schedule 2719 was purchased in 1985. The Vehicle/Equipment Replacement Schedule for special purpose vehicles is 10 years. This vehicle has entered its 13th year of service and has logged over 45,000 miles. In addition, the hour meter on this engine has logged over 4,880 hours of operation (equivalent to 146,400 road miles). 2719 satisfies the Vehicle/Equipment Replacement Schedule criteria for replacement. Life Cycle Cost Analysis Life cycle cost analysis has been completed for this vehicle and is attached for your review. The Optimum Economic Replacement Point for 2719 has been calculated at Year 4. The Modified Economic Replacement Point for 2719 has been calculated to be at Year 8 when the Cumulative Costs per Mile of the existing vehicle exceeds the Cumulative Cost per Mile at the Modified Optimum Economic Replacement Point. Other Factors The existing unit requires the following repair work: Rebuild or replace crane $7,500 Replace post puller $4,000 Replace sign storage compartments & misc. body repair $3,000 Rebuild brake system $5,000 Total Cost of Required Repair Work. $19,000 Page 2 of 2 October 11, 1997 Sealed Bid Results for Replacement Vehicle: One(1) 3/4'Ton Pick-up Truck ale lacernent Recommendation It is our recommendation that a replacement for 2719 be purchased during the 1997 budget year Bid Results • December.. r :00 AM, sealed bids for the purchase of one 25,000 GVWR truck with low profile cab and chassis with flatbed body and crane we opened and read aloud, Seven (7) invitational bids were distributed and public noti was posted in a local newspaper as required.follows:are dderejaLa e8k,del Id P d -In Bid Price w/ Trade Owens International Lake County Truck 1998 International 4700 LP 1998 GMC TC611042 $62,975 $9,725 $53,250 Freund International 1999 International 4700 LP $58,500 $63,362 $4,950 $5,000 $53,550 $58,362 Pollard Motor Co. J. Merle Jones, Inc. 1999 International 4700 LP 1998 International 4700 LP $64,536 $64,689 $3,550 $60,986 Sauber Manufacturing 1998 International 4700 LP $67,294 $3,200 $3,600 $61,489 $63,694 ,, "_ *a • We recommend accepting the lowest qualified .. for the purchase of one FundsGBWR low profile cab and chassis with flatbed body and crane from Owens International of South Holland, Illinois, at a cost not -to -exceed $53,250 (with trade). • proposed • . • - in account677709-660097 mower.page 266 of the current budget. Funds remaining in this account will be available to offset the deficit created by the proposed purchase of the utility tractor w/ 28' arm _rzz /eP Sean P. Dorsey ,,Deputy Director of Pub orks ment Maintenance Superintendent I concur. Glen R. Andle Director of Public Works Cc: File SPO: (XJF LESIFROWTOFF/ECUIP/4503.DOCI Mount Prospect Public Works Department Life Cycle Cost Analysis for SlgnTruck 2719 Cumulative Cost per Mile: $ 3.04 $ 1.93 $ 1.66 $ 1.49 $ 1.51 $ 2.24 $ 2.04 $ 2.62 $ 2.54 $ 2.45 $ 2.51 $ 2.53 $ 2.59 (Divide Total Lifetime Variable Costs by Mileage) Denotes Modified Optimum Economic Replacement. ' Denotes Optimum Economic Replacement Modified Optimum Economic Replacement Point Calculation Year 53,250 Less: estimated value of new vehicle at Replacement: 10,000 Estimated depreciation of new vehicle: 43,250 Less: estimated value of present vehicle: 7,000 Net depreciation cost of new vehicle: 1 2 3 4' 5 6 7 8 9 10 11 12 13 Value at Beginning of Year: 35980 28784 26985 25186 23387 21588 19789 17990 16191 14392 12593 10794 8995 Estimated Value at Year End: 28784 26985 25186 23387 21588 19789 17990 16191 14392 12593 10794 8995 7196 Actual Dollar Depreciation for Year: 7196 1799 1799 1799 1799 1799 1799 1799 1799 1799 1799 1794 1794 Downtime CostsMour. 200 200 200 200 200 200 200 200 200 200 200 200 200 Hours DownlYear: 4 4.5 4 5.5 23.5 72 21 92 18.5 15 21.8 28.5 25.5 Downtime Costs per Year: 800 900 800 1100 4700 14400 4200 18400 3700 3000 4360 5700 5100 Cost of Maintenance and Repairs per Year: 99' 106 183 315 763 3883 633 3091 1005 546 2452 1122 829 (including labor, parts, etc.) Fuel Costs per Year: 424 500 443 541 788 499 885 466 568 551 410 477 346 Total Variable Costs: 8519 3305 3225 3755 8050 20581 7517 23756 7072 5896 9021 9093 8069 Total Lifetime Variable Costs: 8519 11824 15049 18804 26854 47435 54952 78708 85780 91676 100697 109790 117859 Miles: 2806 6115 9047 12629 17843 21146 26985 30070 33828 37473 40189 43348 45545 Cumulative Cost per Mile: $ 3.04 $ 1.93 $ 1.66 $ 1.49 $ 1.51 $ 2.24 $ 2.04 $ 2.62 $ 2.54 $ 2.45 $ 2.51 $ 2.53 $ 2.59 (Divide Total Lifetime Variable Costs by Mileage) Denotes Modified Optimum Economic Replacement. ' Denotes Optimum Economic Replacement Modified Optimum Economic Replacement Point Calculation Purchase price of new veicte: 53,250 Less: estimated value of new vehicle at Replacement: 10,000 Estimated depreciation of new vehicle: 43,250 Less: estimated value of present vehicle: 7,000 Net depreciation cost of new vehicle: 36,250 Estimated total miles on replacement vehicle at Replacement: 50,000 Estimated Increase in new vehicle cost per mile 0.73 Cumulative cost per mile'of present vehicle at Optimum Replacement: 1.49 Add: estimated Increase In new vehicle cosNmlle: 0.73 Cumulative cost per mile at Modified Optimum Replacement: �,�,? Mount Prospect Public Works Department INTEROFFICE MEMORANDUM+ 111111 MORM • Pit? To: Village Manager Michael E. Janonis, From: Village Engineer Date: December 10, 1997 Subject: 1998 Traffic Signal General Maintenance On December 9, at 10:00 A.M., sealed bids were received for the Maintenance Contract of Traffic Control Signal System, MFT 98 -00000 -01 -GM. At this time, the sealed bids were publicly opened and read aloud. BIDS RECEIVED Three Contractors received Contract Bid Documents and submitted bids. The bids- ranged from a low of $24,050.00 by Contracting & Material Co. to am high Iof $2.9,480.00 by Aldridge Electric, Inc. The Engineers Estimate for the" project was $30,760.00. ANALYSIS OF BIDS All bidders submitted Bid Bonds in the amount of 5% of their total bids as required by the Contract Document. All bidders correctly signed their bids and bid bonds. BIDDERgi TOTAL Contracting & Material Co. $24,050.00 Lyons Electric Co. $25,120.00 Aldridge Electric, Inc. $29,480.00 Engineers Estimate $30,760.00 The low bidder Contracting & Material is currently the IDOT/Cook County Traffic Signal Maintenance Contractor. Contracting & Material Co. has completed work for the Village previously and the quality of their work has been acceptable. Page two... 1998 Traffic Signal General Maintenance December 10, 1997 RECOMMENDATION I recommend that the low bidder Contracting & Material Co. be awarded the 1'998 Traffic Signal General Maintenance Contract. Funding for this project is shown on Page 246 of the 1998 budget under Account Code No. 055405-540660 with a budget amount of $74,000.00. #y W 7A. ulbebleer concur with the above recommendation. Pu Iic VV6ft Iii or. Glen Andler wrrraa� ..yw Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TREE CMUSA TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DEPUTY DIRECTOR OF PUBLIC WORKS VEHICLE MAINTENANCE SUPERINTENDENT DATE: DECEMBER 11, 1997 SUBJ: SEALED BID RESULTS FOR REPLACEMENT VEHICLE: ONE (1) 3/4 TON PICK-UP TRUCK Background In the current budget, there are funds available to replace unit 4503. 4503 is a 4 -wheel drive, 3/4 ton Chevrolet pick-up truck used by Public Works Department maintenance crews to transport materials, equipment, and personnel to job sites. During winter months, this vehicle is also used to plow parking lots, cul-de-sacs, alleys, and other areas where maneuverability is limited. Re lacement Schedule 4503 was purchased in 1987. The Vehicle/Equipment Replacement Schedule for pick- up trucks is 10 years. This vehicle has entered its 110' year of service and has logged over 51,000 miles. It satisfies the Vehicle/Equipment. Replacement Schedule criteria for replacement. Life cle Cast Analysis Life cycle cost analysis has been completed for this vehicle and is attached for your review. The Optimum Economic Replacement Point for 4503 has been calculated at Year 3. The Modified Economic Replacement Point for 4503 has been calculated to be at Year 4 when the Cumulative Casts per Mile of the existing vehicle exceeds the Cumulative Cost per Mile at the Modified Optimum Economic Replacement Point. Other Factors The engine oil contains wear metals and the vehicle has begun to bum oil at the rate of one (1) quart per 1,500 miles. • Vehicle is exhibiting rust on door panels and bed body. Re lacernent Recommendation it is our recommendation that a replacement for 4503 be purchased during the 1997 budget year Page 2 of 3 October 11, 1997 Sealed Bid Results for Replacement Vehicle: One(1) 3/4 Ton Pick-up Truck ResultsPLid MunicipalRecently, the Northwest municipalities and local government agencies in forming Cooperative (SPC). This Cooperative was developed to structure joint • . • - M, • - organizations,purch" In October,P. d competitive bids • of • drive + • trucks. Bid specifications were forwarded to over 60 Chicagola dealerships. Public notice was posted in area newspapers awardedtrade journals, The contract award was made through a sealed bid process followed comprehensive reference checks. The contract was o Larry Faul Chevrolet Palatine,• It is the opinion Of staff that the base bid unit substantially tisfies Village of Mou •Prospect requirements • • •-wever, we do recommend that certal available options be added to the base bid unit it grelpr1l�UILig t • AN - • • •_ • www w •rer • • �_• The cost of a base bid unit is $19,679. The cosh of a base bid unit including staff recommended option additions and deletions is $21,294.56. Bid •. .. . • We recommend purchasing one (1) 3/4 ton, 4 -wheel drive, 1998 pick-up truck Faul Chevrolet of Irw - Palatine, • • •-Purchasing aM••- • • availablerinot to exceed $21,294.56. Funds for this proposed purchase are 677709-660108 ! r •.•- •« of account will be used to purchase the hydraulics fully •• - • I• utf it this vehicle, Sean P. Dorsey Deputy Director of Pu " Works es E. Guenther eh le/Equipment Maintenance Superintendent I concur. Glen R. Andle Director of Public Works Cc: File Value at Beginning of Year: Estimated Value at Year End: Actual Dollar Depreciation for Year: Downtime Costs/Hour: Hours Down/Year: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: Total Lifetime Variable Costs: Miles: Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) Mount Prospect Public Works Department Life Cycle Cost Analysis for 3/4 Ton Pick-up Truck 4503 Year 1 2 3' 4 5 6 7 8 9 10 12642 11378 10558 9738 8918 8098 7278 6458 5638 4818 11378 10558 9738 8918 8098 7278 6458 5638 4818 4000 1264 820 820 820 820 820 820 820 820 818 200 200 200 200 200 200 200 200 200 200 1.5 2 6 24.5 35 27.2 33 55.2 131 33 300 400 1200 4900 7000 5440 6600 11040 26200 6600 44 56 161 912 1159 1410 1218 2084 4874 1319 473 903 662 855 1367 924 607 646 507 1070 2081 2179 2843 7287 10346 8594 9245 14590 32401 9807 2081 4260 7103 14390 24736 33330 42575 57165 89566 99373 3068 8930 13225 18774 27647 33174 37114 41306 44598 51555 $ 0.68 $ 0.48 $ 0.54 $ 0.77 $ 0.89 $ 1.00 $ 1.15 $ 1.38 $ 2.01 $ 1.93 Denotes Modified Optimum Economic Replacement. Denotes Optimum Economic Replacement. Modified 2ptimurn Economic Replacement Point Calculation Purchase price of new vehicle: 21,295 Less: estimated value of new vehicle at Replacement: 7,000 Estimated depreciation of new vehicle: 14,295 Less: estimated value of present vehicle: 5,000 Net depreciation cost of new vehicle: 9,295 Estimated total miles on replacement vehicle at Replacement: 50,000 Estimated increase in new vehicle cost per mile 0.19 Cumulative cost per mile of present vehicle at Optimum Replacement: 0.54 Add: estimated increase in new vehicle cost/mile: 0.13 Cumulative cost per mile at Modified Optimum Replacement: 0.73 VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF FINANCE I DATE: DECEMBER 5, 1997 SUBJECT: 1998 MEDICAL INSURANCE PROGRAM PURPOSE: To obtain the Village Board's approval of the proposed 1998 Medical Insurance Program. BACKGROUND: The Village's Medical Insurance Program provides medical coverage for full-time employees and retirees of the Village and the Mount Prospect Public Library. The program is comprised of two major parts. First, we have a health maintenance organization (HMO) which covers 34 single enrollees and 64 families. Currently, the Village's HMO is HMO Illinois, a Blue Cross/Blue Shield company. HMO Illinois has been serving the Village for over 10 years. The second part is a self-insured indemnity plan. Under this plan, the Village directly pays claims up to $60,000 per individual per year after individual/family deductibles and co-insurance requirements are met by employees. To cover claims over $60,000, the Village has purchased a stop -loss insurance policy. The present insurer is Medical Excess, Inc. Our policy was originally with Lexington but that company merged with Medical Excess. Taken together, Lexington and Medical Excess have been our stop -loss carriers for nine years. Harrington Benefit Services serves as the third -party administrator (TPA) for the indemnity plan. Harrington has been our TPA for three years. A preferred provider organization (PPO) network, provided by Preferred Plan, is overlaid on our indemnity plan. The indemnity plan now covers 92 single enrollees and 186 families. The Village's current policies for the various components of our Medical Insurance Program expire on January 1, 1998. These policies must be renewed or new policies must be purchased. DISCUSSION: In marketing the Village's Medical Insurance Program for 1998, we attempted to explore all possible options. In doing so, we examined converting the program to a fully -insured structure (i.e., buying commercial insurance for all components of the program), joining an intergovernmental pool, and maintaining our stand-alone, self-funded structure. Our goal was to maintain the quality of medical care provided by the program while trying to reduce costs. Exhibit 1 presents, on an annualized basis, the quotes of the vendors who responded to our marketing efforts. Seven alternatives are shown. Before explaining the details of the alternatives, a discussion is necessary of the difficulties we encountered when we marketed our program. Marketing Difficulties We have been quite pleased with the growth in the participation in the Village's HMO plan. As stated above, 34 single enrollees and 64 families participate in the plan. This is a significant increase from the 24 single enrollees and the 49 families who were participating in the plan last year at this time. Nevertheless, our HMO is still a relatively small plan and the risks associated with insuring it are high. You will recall that last year we were not able to obtain quotes for our HMO plan from any insurer other than HMO Illinois. To make the plan more attractive from a risk standpoint, Pamela Schilf, our medical insurance broker with the Euclid Insurance Agencies, marketed our HMO plan together with our indemnity plan. In doing so, Ms. Schilf asked potential insurers to assume that the indemnity plan would be converted to a fully -insured structure and that a carrier could potentially insure both our HMO and indemnity plans. We requested HMO and fully -insured indemnity quotes from Blue Cross/Blue Shield, CIGNA Health Plans, and Rush Prudential. CIGNA and Rush Prudential declined to quote because they could not duplicate the design of our indemnity plan. Also, CIGNA stated that they would need lead time of six to nine months in order to prepare quotes for both parts of our plans. (A copy of CIGNA's declination letter is attached as Exhibit 4.) Therefore, only the quotes of Blue Cross/Blue Shield are included herein for our HMO plan and the indemnity plan under a fully -insured structure. As alluded to above, Blue Cross/Blue Shield already provides us with HMO coverage through HMO Illinois. Blue Cross/Blue Shield will permit the Village to separate the HMO Illinois quote from their quote for a fully -insured indemnity plan. The Medical Insurance Program Alternatives As will be discussed further below, one of seven alternative configurations may be selected for the Village's Medical Insurance Program in 1998. All alternatives provide for an HMO and an indemnity plan. Medical Insurance Alternatives 91 through #5 would retain the same basic self - 14 insured 'structure of our indemnity plan. Alternative #6 would convert our indemnity plan to a fully -insured structure. Alternative #7 would involve the Village joining the Intergovernmental Personnel Benefit Cooperative (IPBC), a medical and life insurance pool comprised of 32 governmental entities. Given set-up work which would be involved in converting the Village's program under Alternative #6 or #7, neither of these alternatives could be implemented by January 1. However, Alternative #6 or #7 could be implemented by April 1. As will be further explained below, cost savings can be obtained on a continuing annual basis if the Village joins IPBC (Alternative #7). However, these cost savings can only be realized if the Village remains a member of IPBC beyond the point of recouping certain conversion costs. In order to gain an appreciation for the potential costs savings, the basic annual costs of each alternative, setting aside the conversion costs, should be considered first. This view of the alternatives is provided in Exhibit 1. Subsequently, an analysis will be offered which addresses the matter of conversion costs. The discussion which begins below will outline the significant features of the medical insurance alternatives. Each alternative provides for all services required by our HMO and indemnity plans. At the outset, it should be noted that a PPO network is associated with each TPA. The fees of the PPOs are included in the fees of their respective TPA The annual amounts shown for HMO coverage in Exhibit 1 are projected with the current participation of 34 single enrollees and 64 families. The annual projections for claims administration, stop -loss insurance, self-insured indemnity expense, fully -insured indemnity premiums, and IPBC indemnity/PPO assessments are based upon the current participation in our indemnity plan of 92 single enrollees and 186 families. Self-insured indemnity expenses are a cost component common to Medical Insurance Alternatives #1 through #5.rt These are medical expenses which would not be covered by stop -loss insurance if the Village retains the self-insured structure of the indemnity plan. In other words, these are indemnity claims that would be paid directly by the Village. Based upon Ms. Schilf s recommendation, self-insured indemnity expenses are projected to increase 11% in 1998 over the 1997 estimated actual amount. This percentage reflects Ms. Schi1P s research on trends in the health care industry. All insurance companies discussed herein have been rated as A- or better by A.M. Best Company, a firm widely recognized for its expertise in analyzing the financial condition of insurance companies. A rating of A- or better indicates that the company is financially secure. For information purposes, the projected costs of our medical insurance program in 1997 are also included in Exhibit 1. Medical Insurance Alternative #1 Medical Insurance Alternative #1 is simply a replication of our current program as adjusted for 1998 fee quotes. 3 • HMO Insurer: HMO Illinois with projected 1998 annual costs of $463,300. Single Monthly Rate $180.60 Family Monthly Rate $507.27 These rates reflect a 2.4% increase over our 1997 rates. • TPA: Harrington Benefit Services with projected 1998 annual costs of $53,700. Participant Monthly Rate $16.08 This rate reflects a 1.3% increase over our 1997 rate. Generally, the Village has been satisfied with the service provided by Harrington. We have received only a few complaints from indemnity plan participants concerning claims administration. Upon investigation, we have found that the problems underlying most of the complaints have been the result of participants or health care providers failing to adhere to specified claims submission procedures. In other instances, complaints have resulted when Harrington has partially denied some claims because the fees of the health care provider concerned exceeded "reasonable and customary" standards. These standards are based upon surveys of health care industry pricing and are commonly used in claims administration. They serve to discourage participants from seeking care from providers who charge appreciably above market rates. • PPO Network: Preferred Plan. • Stop -Loss Insurer: Medical Excess, Inc., with projected 1998 annual costs of $183,600. Single Monthly Rate $28.96 Family Monthly Rate $67.90 These are the same rates as those in effect in 1997. • Total projected 1998 annual costs of Medical Insurance Alternative #1: $2,090,500. Medical Insurance Alternative #2 Medical Insurance Alternative #2 is the same as Medical Insurance Alternative #1 except that the Village would purchase stop -loss insurance from Sun Life. If the Village were to change stop- loss carriers, the effect would be transparent to the employees and retirees. A new stop -loss carrier should be engaged if any appreciable savings can be obtained. As stated above, all insurance companies discussed in this memorandum are financially secure. Eli • Stop -Loss Insurer: Sun Life with projected 1998 annual costs of $153,200, Single Monthly Rate $23.03 Family Monthly Rate $57.21 The annual cost with Sun Life would be $30,400 (or 16.6%) lower than with Medical Excess under Alternative #1. • Total projected 1998 annual costs of Medical Insurance Alternative #2: $2,060,100. Medical Insurance Alternative #3 Medical Insurance Alternative #3 is the same as Medical Insurance Alternative #1 except that the Village would purchase stop -loss insurance from TransGeneral. • Stop -Loss Insurer: TransGeneral with projected 1998 annual cost of $155,000. Single Monthly Rate $24.41 Family Monthly Rate $57.35 The annual cost with TransGeneral would be $28,600 (or 15.8%) lower than with Medical Excess under Alternative #1 but $1,800 (or 1.2%) higher with than Sun Life under Alternative #1. • Total projected 1998 annual costs of Medical Insurance Alternative #3: $2,061,900. Medical Insurance Alternative #4 Medical Insurance Alternative #4 represents a significant change in so far as the Village would change the TPA for its indemnity plan. A change in TPA means that employees, retirees, and their health care providers would have to become accustomed to the claims processing procedures of a new company. Given the inconvenience involved, a TPA should not be changed for only minor savings. • HMO Insurer: HMO Illinois with the same costs indicated in Alternative #1 above. • TPA: Benefits Systems and Services, Inc., (BSSI) with projected 1998 annual costs of $50,400. Participant Monthly Rate $15.10 The annual cost with BSSI would be $3,300 (or 0.6%) lower than Harrington under Alternative #1. 5 • PPO Network: Preferred Plan. This is the same network the Village currently has with Harrington as the TPA. • Stop -Loss Insurer: TransGeneral with the same costs indicated in Alternative #3 above. • Total projected 1998 annual costs of Medical Insurance Alternative #4: $2,058,600. Medical Insurance Alternative #S Like Medical Insurance Alternative #4, Medical Insurance Alternative #5 involves a new TPA for the indemnity plan. • HMO Insurer: HMO Illinois with the same costs indicated in Alternative #1 above. • TPA: United Health Care Administrators (UHCA) with projected 1998 annual costs of $63,400. Participant Monthly Rate $18.05 Plus Annual Fee $3,000 The annual cost with UHCA would be $9,700 (or 18.1%) higher than with Harrington under Alternative #1 through #3 and $13,000 (or 25.8%) higher than with BSSI under Alternative #4. • PPO Network: CCN. CCN's network of health care providers is smaller than that of Preferred Plan. • Stop -Loss Insurer: United Health Care with projected 1998 annual cost of $145,100. Participant Monthly Rate $43.47 The above rate would apply to both single enrollees and families. United Health Care is affiliated with UHCA. The United Health Care quote is inseparable from the UHCA quote for claims administration. Consequently, comparisons with individual stop -loss carriers would not be meaningful. 0 Total projected 1998 annual costs of Medical Insurance Alternative #5: $2,061,700. 311 Medical Insurance Alternative #6 Medical Insurance Alternative #6 would retain our current HMO arrangements with HMO Illinois but would fully insure the indemnity plan. Consequently, there would be no separate costs associated with claims administration, stop -loss insurance, and self-insured claims expense. • HMO Insurer: HMO Illinois with the same costs indicated in Alternative #1 above. + Fully -Insured Insurer: Blue Cross/Blue Shield with projected annual costs of $1,389,900. Single Monthly Rate $266.39 Family Monthly Rate $719.25 • Total projected annual costs of Medical Insurance Alternative #6: $2,061,700. Medical Insurance Alternative #7 Medical Insurance Alternative #7 would have the Village join IPBC. With IPBC, we would retain the same HMO carrier. With respect to our indemnity plan, benefits would remain unchanged; however, the mechanisms for funding those benefits would change as will be described in a later, separate section of this memorandum. • HMO Insurer: HMO Illinois with projected 1998 annual costs of $449,500. Single Monthly Rate $167.06 Family Monthly Rate $496.95 The annual cost of HMO Illinois coverage through IPBC would be $13,800 (or 3.0%) lower than under all other alternatives. Under IPBC's HMO, the Village would be self-insured for the first $50,000 of claims per year per individual. Claims over $50,000 would be covered by a stop -loss policy through Blue Cross/Blue Shield. a TPA: Reliastar. • PPO Network: Private Health Care Systems (PHCS). PHCS is a larger network of health care providers than Preferred Plan, the Village's present PPO network. Stop -Loss Insurer: Lloyds of London. 7 • IPBC Indemnity/PPO Assessments: Single Monthly Rate $210.10 Family Monthly Rate $589.64 Assessments for 1998 would amount to $1,548,100. • Total projected 1998 annual costs of Medical Insurance Alternative #7: $1,997,600. Interim Medical Insurance Conclusions Based upon the above information, Medical Insurance Alternative #7 (joining IPBC) would be the lowest cost alternative for the Village. Medical Insurance Alternative #2 (retaining the current, self-funded indemnity plan structure except for changing our stop -loss carrier to Sun Life) would be the next least expensive option. The difference in costs between Medical Insurance Alternatives #2 and #7, setting aside conversion costs, would be about $40,000 in 1998. This does not take into account an HMO premium rebate which IPBC has declared in each of the last three years due to favorable claims experience. While not guaranteed every year, this rebate has averaged 8.5% and would amount to about $40,000 for the Village. If the rebate is considered, Alternative #7 is approximately $80,000 less expensive than Alternative 92. Further Medical Insurance Analysis As stated above, certain conversion costs would be associated with joining IPBC. Exhibit 2 takes these costs into account. The costs shown for Medical Insurance Alternative #2 are the same in Exhibit 2 as they are in Exhibit 1. However, certain adjustments have been made to Alternative #7 in Exhibit 2. First, as indicated above, it would not be possible to actually join IPBC until April. Therefore, the Village would continue to incur the costs of its self-funded indemnity plan until that date. (The period from January 1 through March 31 can be referred to as the "gap period.") Those costs are shown on line #9 through #11 under Alternative #7 in Exhibit 2. Also, the Village would not be receiving the lower HMO Illinois rates until April 1. Thus, HMO premiums on line #8 have been adjusted. Conversely, IPBC indemnity/PPO assessments on line #13 have been decremented appropriately. Other complications arise with indemnity claims which are incurred before April 1 but not paid until after March 31. IPBC would only be responsible for claims which are incurred after March 31. The Village or any insurance which we might purchase would be responsible for covering claims incurred before April 1 but not paid until after March 31. Such claims are referred to as "run -out" claims. Lines #15 through #17 in Exhibit 2 reflect these costs. It is assumed that the Village would retain Harrington for claims administration and attempt to extend the current stop- loss insurance policy with Medical Excess for the gap period and a six-month "run -out" period (April 1 through September 30, 1998). Although Sun Life has quoted lower stop -loss insurance 8 rates than Medical Excess, Ms. Schilf believes that it is unlikely that Sun Life, as a new carrier, would be willing to provide coverage to the Village for only nine months. As indicated in the notes to both Exhibits 1 and 2, the IPBC indemnity/PPO assessments include a "terminal reserve." The terminal reserve is used to satisfy the cash flow needs associated with the Village's indemnity claims and to pay run -out claims should the Village ever decide to leave IPBC. The terminal reserve of an IPBC member may be adjusted annually as necessary through the assessment rates based upon claims experience. Factored into the IPBC indemnity/PPO assessment rates above is a terminal reserve of $248,100. The terminal reserve earns interest which is directly allocable to the IPBC member. If upon departure from the pool, all of the terminal reserve is not needed by IPBC to pay run -out claims, the reserve is returned to the departing member. Including provisions for both the run -out claims of the current self-funded indemnity plan and the run -out claims associated with departure from IPBC (i.e., the terminal reserve) in the Alternative #7 in Exhibit 2 would effectively cause Alternative #7 to "pay twice" for run -out claims. Therefore, a subtraction is made on line #19 of Alternative #7 for the IPBC terminal reserve. The conversion costs associated with Medical Insurance Alternative #7 would add approximately $290,000 to its cost. With conversion costs, the costs of Alternative #7 would be about $250,000 higher than Alternative #2 in 1998. Again, this does not take into account the potential IPBC HMO premium rebate. More About IPBC The Contract and By -Laws of IPBC are attached as Exhibit 5 to this memorandum. The Contract and By -Laws call for each member to appoint a representative and alternative to the IPBC Board of Directors. The IPBC Board of Directors is the governing board of the pool. Given the Finance Department's responsibility for the administration of employee benefits for the Village, it would be appropriate that the Director of Finance be appointed the primary representative and the Assistant Director of Finance be appointed as the alternate if the Village joins the pool. A list of the current IPBC members is included as Exhibit 6. Arthur J. Gallagher & Company serves as a consultant to the pool. IPBC's plan year runs from July 1 through June 30. IPBC was founded in 1980 and the contractual agreement providing for the pool's operations has been renewed by the members every three years. The current contract expires on June 30, 1999. Therefore, if the Village joins IPBC, we would do so at about the midpoint of the current contract. Understanding that the Village has been researching the possibility of joining IPBC, the IPBC Board of Directors has already reviewed the Village's Medical Insurance Program and has tentatively accepted us for membership. ■ The IPBC HMO rates shown above are guaranteed only until June 30, 1998. This is because IPBC's HMO stop -loss premium expires on that date. Over the past few years, IPBC has seen the following increases in its HMO rates: 1995/1996 6.0% 1996/1997 4.5% 1997/1998 0.00/0 The average annual increase over the last three plan years has been 3.5%. This is before the 8.5% IPBC HMO premium rebate mentioned above. IPBC's indemnity/PPO plan is, to an extent, a self-funded plan. Each member is responsible for the first $10,000 of claims per individual participant per year. Claims between $10,000 and $50,000 are pooled among all members. This has been done to promote rate stability. A stop- loss policy provides coverage for claims in excess of $50,000. The aggregate annual percentage increases in the IPBC indemnity/PPO assessments since 1995 have been: 1995/1996 12.0% 1996/1997 4.5% 1997/1998 0.0% The average of the above increases is 5.5%. The IPBC indemnity/PPO assessment rates specified above in the description of Medical Insurance Alternative #7 are guaranteed through June 30, 1999. You will recall that the stop -loss premiums for the Village's self-insured indemnity plan increased by 25% in 1997. As indicated under the discussion of Medical Insurance Alternative #1 above, Medical Excess, our current stop -loss carrier, has quoted 1998 rates with no increase. However, that was only after extensive negotiations initiated by Ms. Schilf. Initially, Medical Excess quoted rates with a 7% increase. Joining IPBC would require the Village to engage Reliastar as our TPA. To gauge participant satisfaction with Reliastar, we queried administrators of four IPBC members: the Villages of Barrington, Wheeling, and Glendale Heights and the City of Rolling Meadows. All responded with a favorable assessment. To afford a long-term view of IPBC membership, Exhibit 3 is provided. Exhibit 3 projects the costs associated with Medical Insurance Alternatives #2 and #7, disregarding conversion costs, for the eight-year period from July 1, 1998 through June 30, 2006. The costs under both alternatives have been presented on the basis of an IPBC plan year. In Exhibit 3, HMO premiums under Alternative #2 have been projected to increase at the rate of inflation, 3%. Claims administration expenses have been projected to increase 1.5%; this is consistent with the increases we have experienced in the last two years. Annual increases of 13% are projected for stop -loss insurance. We have seen wide variability in stop -loss quotations in the past few years. As stated above, Medical Excess has agreed to a quote with no increase for 1998 but their 1997 quote included a 25% increase. The approximate midpoint between these two 10 quotes, 13%, is a reasonable estimate of increases the Village would be likely to confront in future years. Annual increases for self-insured indemnity expenses after 1998/1999 are projected to be 11%. This is the same percentage used to project the increase in self-insured indemnity expenses between 1997 and 1998 as was previously discussed. With respect to the projections of Alternative #7 in Exhibit 3, annual IPBC HMO premium increases are estimated to be 3.5%, the average increase of the last three years. However, if this rate is to be used, a provision must be made for the HMO premium rebate which has averaged 8.5% over the same period. This provision is shown on line #9 of Exhibit 3. As stated above, since 1995, the annual increase in the IPBC indemnity/PPO assessment has averaged 5.5%. The projections of the IPBC indemnity/PPO assessment in Exhibit 3 have been based upon conservative 8% annual increases. The eight-year projection suggests the cost savings which can be realized by joining IPBC. For the first full plan year, the Village would save about $155,000 before considering conversion costs. In the 2005/2006 plan year, the cost savings could amount to over $800,000. The strength of IPBC is in its size. Currently, almost 3,900 employees and retirees are covered by IPBC. If family members are included in the count, it is estimated that IPBC covers about 10,000 individuals. This gives IPBC significantly greater bargaining power in purchasing stop -loss coverages than we now have as an individual municipality. Furthermore, the pooling of indemnity risk between $10,000 and $50,000 over a large population serves to mitigate the peaks and valleys in the costs incurred by individual members. Final Medical Insurance Conclusions IPBC clearly has the potential to reduce the cost of medical insurance to the Village. This can be done with no change in the benefits provided by our current Medical Insurance Program. Therefore, the Village should join the pool. It will take approximately two years for the Village to recoup its costs of converting to IPBC. After that point, assuming historical trends extend into the future, increasingly greater benefits of IPBC membership will be seen. Therefore, joining IPBC must be viewed as a long-term commitment. While the current contract expires on June 30, 1999, the Village should expect to continue as a member in the next three-year contact period and perhaps beyond. The Village would need to maintain separate medical insurance during the gap and run -out periods. The Village could retain Harrington as the indemnity plan TPA and attempt to extend the stop -loss insurance coverage with Medical Excess for these periods. We have not yet been able to determine whether Medical Excess is willing to extend coverage for less than one year. However, Ms. Schilf believes that Lloyds of London, IPBC's stop -loss insurer, may be willing to provide such coverage. Gregg Aleman with Gallagher Benefit Services concurs with this view. Another option would be to purchase a full one-year stop -loss insurance policy to cover gap and run -out indemnity claims. The objective, of course, would be to obtain the coverage we need for the lowest possible costs. Given the time constraints (these issues must be resolved by January 1, 11 1998) and the fact that we are not certain that Medical Excess'will agree to extend stop -loss coverage for only nine months, the staff should be empowered to negotiate coverage for gap and run -out indemnity claims if necessary. Special arrangements for HMO coverage would not be necessary because HMO Illinois is the sole HMO provider for IPBC. These measures amount to implementing Medical Insurance Alternative #1 for the gap and run -out periods. Life Insurance Coverage Life insurance coverage is a subcomponent of the Medical Insurance Program. Currently, the Village provides $30,000 of life insurance coverage for police officers and firefighters and $10,000 of coverage for_ other full-time employees. Employees have the option of purchasing additional life insurance up to a maximum of $50,000 including the amount provided by the Village. Exhibit 7 outlines four alternatives for life insurance coverage in 1998 and estimates the cost of life insurance to the Village in 1997. Coverage through Reliastar (Life Insurance Alternative D) is available at the lowest cost through IPBC. Reliastar's rates are 11% lower than the next best quote given by Boston Mutual (Life Insurance Alternative B). Although IPBC's policy with Reliastar for life insurance coverage expires on July 1, 1998, it is unlikely that the quotes for the next policy year will surpass those of Boston Mutual. In addition, IPBC requires that its members purchase at least $5,000 of life insurance coverage per employee from the pool's life insurance carrier. During the gap period, the Village should continue coverage with Standard Insurance Company (Life Insurance Alternative A modified for three months' coverage) due to the relative immateriality of the cost involved. RECOMMENDATION: That the Village Board: 1) Approve the implementation of Medical Insurance Alternative #7 described above. 2) Adopt the resolution attached as Exhibit 8 effecting membership in IPBC. 3) Approve the implementation of Medical Insurance Alternative #1 described above insofar as necessary as to provide for medical insurance coverage for the gap and run -out periods. If it is not possible to extend the Village's stop -loss coverage with Medical Excess through September 30, 1998, the staff shall be empowered to negotiate coverage with another, comparable stop -loss medical insurer for the gap and run -out periods. 4) Approve the implementation of Life Insurance Alternative D outlined in Exhibit 7. 12 5) Approve the implementation of Life Insurance Alternative A outlined in Exhibit 7 insofar as necessary to provide for life insurance coverage for the gap period. BRIAN W. CAPUTO attachments c: Ea Finance Commissioner David Strahl, Assistant Village Manager Marilyn Genther, Library Executive Director Carol L. Widmer, Assistant Director of Finance Ea Staff Medical Insurance Committee Member x:uuecs\caputobVnsuranc\Znedical\98med 13 Exhibit 1 VILLAGE OF MOUNT PROSPECT Comparison of Medical Insurance Program Alternatives Projected 1998 Annual Costs Disregarding Costs Associated With Conversion to Fully -Insured Program or IPBC Line Fully -Insured No. Self -Insured Program Program IPBC 1 Alternative: 1997 #1 #2 #3 #4 #5 #6 #7 2 HMO Insurer: HMO IL HMO IL HMO IL HMO IL HMO IL HMO IL HMOIL HMOIL 3 TPA: Harrington Harrington Harrington Harrington BSSI UHCA NA Reliastar 4 PPO Network: Preferred Plan Preferred Plan Preferred Plan Preferred Plan Preferred Plan CCN NA PHCS 5 Stop -Loss Insurer: Med. Excess Med. Excess Sun Life TransGeneral TransGeneral United NA Lloyds 6 Fully -Insured Insurer: NA NA NA NA NA NA Blue Cross NA . . 7 Cost Components 1997 #1 #2 #3 #4 #5 #6 #7 8 HMO Premiums $ 429,700 463,300 463,300 463,300 463,300 463,300 463,300 449,500 9 Claims Administration Expense 53,100 53,700 53,700 53,700 50,400 63,400 NA NA 10 Stop -Loss Insurance Premiums 187,200 183,600 153,200 155,000 155,000 145,100 NA NA 11 Self -Insured Indemnity Expense 1,230,000 1,365,300 1,365,300 1,365,300 1,365,300 1,365,300 NA NA 12 Fully -Insured Indemnity Premiums NA NA NA NA NA NA 1,899,600 NA 13 IPBC Indemnity/PPO Assessments NA NA NA NA NA NA NA 1,548,100 " 14 Total 1,900,000 2,065,900 2,035,500 2,037,300 2,034,000 2,037,100 2,362,900 1,997,600 *Includes terminal reserve of $248,100. 1 IMO rcbntc is not included iu Ahemlive 117 akwe. Filename: x:\users\caputob\insuranc\medical\98med1 Date Prepared: 12/10/97 14 VILLAGE OF MOUNT PROSPECT Comparison of Medical Insurance Program Alternatives Projected 1998 Annual Costs Including Costs Associated With April 1 Conversion to IPBC Line Exhibit 2 No. Self -Insured Program IPBC 1 Alternative: 1997 #2 #7 2 HMO Insurer: HMO IL HMO IL HMO IL 3 TPA: Harrington Harrington Reliastar 4 PPO Network: Preferred Plan Preferred Plan PHCS 5 Stop -Loss Insurer. Med Excess Sun Life Lloyds 6 Fully -Insured Insurer: NA NA NA 7 Cost Com vents 1997 #2 #7 8 HMO Premiums $ 429,700 463,300 452,900 9 Claims Administration Expense 53,100 53,700 13,500 10 Stop -Loss Insurance Premiums 187,200 153,200 45,900 11 Self -Insured Indemnity Expense 1,230,000 1,365,300 341,300 12 Fully -Insured Indemnity Premiums NA NA NA 13 IPBC Indemnity/PPO Assessments NA NA 1,223„100 • 14 Total Before Run -out Costs and IPBC Terminal Reserve Adjustment 1,9()0,000 2,035,500 2„076„700 15 Run -Out Claims Administration Expense NA NA 26,900 16 Run -Out Stop -Loss Insurance Premiums NA NA 91,800 17 Run -Out Self -Insured Indemnity Expense NA NA 341,300 18 Total After Run -Out Costs 1,900,000 2,035,500 2,536,700 19 Less IPBC Terminal Reserve NA NA (248,100) 20 Total After Run -out Costs and IPBC Terminal Reserve Adjustment 1,900,000 2,035,500 2,288,600 *Includes full terminal reserve amount of $248,100. HMO rebate is not included in Alternative #7 above. Filename: x:Nuse kap tob\insuranc\medical\98med2 Date Prepared: 15 12/10/97 Line No. Alternative #2 (Self -Fund; Sun Life): 1 HMO Premiums 2 Claims Administration Expense 3 Stop -Loss Insurance Premiums 4 Self -Insured Indemnity Expense 5 Total for Alternative #2 Alternative #7 (IPBQ: 6 HMO Premiums 7 IPBC Indemnity/PPO Assessments 8 Total for Alt. #7 Before HMO Rebate 9 HMO Premium Rebate 10 Total for Alt. #7 After HMO Rebate 11 Difference Filename: x:\users\caputob\ muranc\inedical\98med3 Date Prepared: Exhibit 3 VMLAGE OF MOUNT PROSPECT Comparison of Medical Insurance Alternatives #2 and #7 Projected Annual Costs 1998-2006 1998/1999 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 $ 470,200 484,300 498,800 513,700 529,100 544,900 561,200 578,000 54,000 54,800 55,600 56,400 57,200 58,000 58,800 59,600 163,000 184,100 208,000 235,000 265,500 300,000 339,000 383,000 1,440,300 1,598,700 1,774,500 1,969,600 2,186,200 2,426,600 2,693,500 2,989,700 2,127,500 2,321,900 2,536,900 2,774,700 3,038,000 3,329,500 3,652,500 4,010,300 465,100 481,300 498,100 515,500 533,500 552,100 571,400 591,300 1,548,100 1,671,900 1,805,600 1,950,000 2,106,000 2,274,400 2,456,300 2,652,800 2,013,200 2,153,200 2,303,700 2,465,500 2,639,500 2,826,500 3,027,700 3,244,100 (39,500) (40,900) (42,300) (43,800) (45,300) (46,900) (48,500) (50,2011) 1,973,700 2,112,300 2,261,400 2,421,700 2,594,200 2,779,600 2,979,200 3,193,900 153,800 209,600 275,500 353,000 443,800 549,900 673,300 816,400 12/10/97 16 Kenneth G. canter Exhibit 4 New Business Manager CIGNA HealthCare October 25, 1997 525 W. Monroe Suite 1800 Chicago, IL 60661 Telephone (312) 648-2468 Facsimile (312) 648-3617 UA DEMM 630.03.1,74Z Ms. Pamela S. Schilf Assistant Vice President Euclid Insurance Agencies 977 Oaklawn Avenue Elmhurst, Illinois 60126 RE: VILLAGE OF MOUNT PROSPECT Dear Pam: Thank you for considering CIGNA HealthCare as a potential partner for the Village of Mount Prospect. Your consideration is greatly appreciated. - After an extensive Underwriting review of the requested plan designs and claims experience, we have determined that we are unable to issue a proposal that meets the outlined specifications due to the provisions of the Union contract. Specifically the largest road -blocks include: o We cannot duplicate the plain, designs presently in place. They cannot be administered per our systems architecture and provider contracting obligations. We can closely approxirnate the benefit provisions, however, we cannot duplicate tlern. Given my exerience, this is a real issue with Union negotiated benefits. The o if time I have been successful in approximating the benefits versus duplicating there has been when we significant lead time 6-9 months) to meet with the ;board and Union representatives periodically to discuss the objectives and brain -storm together. That way trust is gained and mis- understandings are minimized/eliminated. This type of dialogue will not occur in order to implement a program smoothly for a January 1, 1998 effective date. o Fragmentation the risk in that their is a separate HMO offered with substantial enrollment will not allow us to offer an insured quote to the PPO only group. Fragmentation dilutes the spread of the risk and you no longer have a cohesive risk pool. If CIGNA HealthCare would be the exclusive HMO and PPO carrier on an insured basis, we would be able to offer a proposal if we did not have to duplicate the benefits. In this instance, we also must have ample lead time to really review true versus perceived network cross over. Some local HMOs tout the largest network, but they are including providers in Illinois, but that are outside the Chicagoland area, This is a real issue that would have to be discussed in detail with the Union prior to issuing a Proposal. Connecticut General Life Insurance s-mil,xi Page 2 S neer ly, C� K net, G. niter KGL/nm VMP71025. KCL W, I 9/5/96--ADOPTICiN COPY CONTRACT AND BY-LAWS INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE I N D E X Page No. Exhibit 5 1 ARTICLE I. Definitions and Purpose. 1 Definitions. 3 Purpose. 5 ARTICLE II. Powers and Duties. 6 ARTICLE III. Participation. 7 ARTICLE IV. Commencement of the 1996 Term of the COOPERATIVE. 8 ARTICLE V. Board of Directors. 13 ARTICLE VI. Board of Directors Meetings. 15 ARTICLE VII. Cooperative Officers. 17 ARTICLE VIII. Finances. 23 ARTICLE IX. Plan of Benefits, HMOs and Reduction In Coverage. 28 ARTICLE X. Excess Insurance. 29 ARTICLE XI. Obligations of Members. 32 ARTICLE XII. Liability of Board of Directors or Offices. 33 ARTICLE XIII. Additional Insurance. 34 ARTICLE XIV. Disputes Over Coverage. 35 ARTICLE XV. Contractual Obligation. 36 ARTICLE XVI. Expulsion of Members. 38 ARTICLE XVII. Withdrawal of a Member and Continuation or Termination of the COOPERATIVE. Drafted by ANGEL, GLINK, DIAMOND, COPE & BUSH, P.C. 1PBC196ADOPiI.IDX\I370623 001 9/5/96 --ADOPTION COPY SECOND CONSOLIDATED AMENDMENT TO THE CONTRACT AND BY-LAWS INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE ARTICLE I. Definitions and Purpose. DEFINITIONS: As used in this agreement, the following terms shall have the meaning hereinafter set out: ADMINISTRATIVE FUND - A fund of monies established by the MEMBERS of the Intergovernmental Personnel Benefit Cooperative to pay for the joint administration of the personnel non - salary benefit programs offered by each MEMBER to its employ- ees and officers and turned over for administration to the COOPERATIVE. ADMINISTRATOR - An independent contractor of the COOPERATIVE employed to administer the personnel benefit programs of the various MEMBERS of the COOPERATIVE. BENEFIT POOL - A fund of monies established by the MEMBERS of the Intergovernmental Personnel Benefit Cooperative to fund certain benefits granted by the individual MEMBERS to their respective officers and employees and to purchase excess, aggregate, or other insurance. BENEFITS - Non -salary payments made to employees or officers, including but not limited to payments or reimbursements of expenses arising out of an illness or an accident and life insurance proceeds. The units of local government which participate in the COOPERATIVE have determined not to purchase 1 9/5/96 --ADOPTION COPY insurance coverage for benefit payments below certain high limits but rather to rely upon their pooled financial capabil- ities to pay benefits within the financial obligations of the COOPERATIVE and to purchase some insurance to protect against catastrophic and certain other benefit claims. COOPERATIVE - The Intergovernmental Personnel Benefit Coopera- tive established pursuant to the Constitution and the statutes of this State by this intergovernmental agreement. HMO POOL - A fund of monies established by the MEMBERS of the Intergovernmental Personnel Benefit Cooperative to fund certain benefits granted by the individual MEMBERS to their respective officers and employees relating to health mainte- nance organizations. INDEMNITY CASH FLOW ACCOUNT - A fund of monies established by the MEMBERS of the Intergovernmental Personnel Benefit Cooperative to fund needed cash flow in the Benefit Pool. The Board of Directors shall establish, from time -to -time, the funding requirements from the MEMBERS to generally prcvide at least two (2) months of estimated funding for the Benefit Pool. LISTED ENTITIES - Governmental bodies, quasi governmental bodies and non-profit public service entities listed by a MEMBER as having their employees and officers under a benefit program which will be administered along with that of a MEMBER by the COOPERATIVE. 2 Po 9/5/96 --ADOPTION COPY + MEMBERS - The units of local government or intergovernmental agencies established pursuant to an intergovernmental agree- ment composed of units of local government which initially or later enter into this intergovernmental contract for the benefit of their employees and officers along with the employ- ees and officers of other listed entities. Whenever in this agreement the -phrase "units of local government, municipality" or similar phrase is used, it shall also refer to any inter- governmental agency established pursuant to an intergov- ernmental agreement composed of units of local government. TERMINAL RESERVES - A fund of monies retained by the Intergov- ernmental Personnel Benefit Cooperative on behalf of MEMBERS whose fund balances are in excess of all fir•ancial require- ments for that MEMBER. PURPOSE: The Intergovernmental Personnel Benefit Cooperative is a cooperative entity voluntarily established by contracting units of local government as are permitted by Article VII, Section 10 of the 1970 Constitution of the State of Illinois, and the Intergovernmen- tal Cooperation Act and other provisions of law to jointly administer some or all of the personnel benefit programs offered by its MEMBERS to their officers and employees and the officers and employees of other governmental, quasi -governmental and non-profit public service entities with which some or all MEMBERS have 3 i 9/5/96 --ADOPTION COPY separately arranged to list as if such officers and employees were employed by the MEMBER. To the extent provided for in this Contract and By -Laws, and as approved by the Board of Directors , the Intergovernmental Personnel Benefit Cooperative shall provide benefit coverage to the officers or employees of its MEMBERS. The Intergovernmental Personnel Benefit Cooperative shall also carry out such claim reduction and educational programs as shall be authorized by its Board of Directors. The creation of the various funds and pools established in this Contract and By -Laws are not intended by the parties to constitute the transaction of an insurance business within the State of Illinois. The intent of the parties is to separately establish benefit programs and to utilize the Intergov- ernmental Personnel Benefit Cooperative to achieve reduced costs of administration by providing similar services to all MEMBERS of the entity and to require MEMBERS to pay for the costs of such benefits or to share such costs in the manner from time -to -time established by the Board of Directors. 4 9/5/96 --ADOPTION COPY 6 ARTICLE II. Powers and Duties. The powers of the COOPERATIVE to perform and accomplish the purposes set forth above, within the budgetary limits and proce- dures set forth in these By -Laws, shall be the following: (a) To employ agents, employees and independent contractors, (b) To lease real 'property and to purchase or lease equip- ment, machinery, or personal property necessary for the carrying out of the purpose of the COOPERATIVE, (c) To carry out educational and other programs relating to health, accident and other claims reductions, (d) To cause the creation of, see to the collection of funds for the administration of the COOPERATIVE (Administrative Fund) and to create the Benefit Pool, (e) To purchase such individual excess, aggregate, group life and other types of insurance approved by the Board of Directors, (f) Solely within the budgetary limits established by the MEMBERS to carry out such other activities as are necessarily implied or required to carry out the purposes of the COOPERATIVE specified in Article I or the specific powers enumerated in Article II. 5 9/5/96 --ADOPTION COPY ARTICLE III. Participation The membership of the COOPERATIVE shall consist of those MEMBERS and previously approved listed entities which were MEMBERS of the COOPERATIVE on May 1, 1996, and by May 1, 1996 elected to continue as MEMBERS into the next three-year cycle. Listed entities are other governmental, quasi -governmental and non-profit public service entities which MEMBERS have chosen to include within their membership in the COOPERATIVE. Such listing fulfills a public purpose in that such listed entities have so few employees and officers that they could not bear the risk inherent in offering such benefit programs on their own. In other cases, the MEMBER itself has so few employees that it requires the participation of such other listed entities for the same reason. The MEMBER which lists entities shall, however, be the sole MEMBER of the COOPERA- TIVE and shall be responsible for all costs and duties of member- ship provided herein. The MEMBER may make such arrangement as is desired with the listed entities regarding the manner of payment, sharing of risks and duration of such arrangement. Such arrange- ment is not a part of this Contract and By -Laws. New MEMBERS and their listed entities and the listing of additional entities by existing MEMBERS shall be added to the COOPERATIVE only after a favorable two-thirds (2/3) vote of the entire membership of the Board of Directors and subject to the payment of such sums and under such conditions as the Board shall in each case or from time - to -time establish. 0 9/5/96 --ADOPTION COPY ARTICLE IV. Commencement of the 1996 Term of the COOPERATIVE. If by May 1, 1996, MEMBERS of the COOPERATIVE, on that date, which provide their respective benefit plans to at least 750 officers and employees have by corporate ordinance or resolution elected to continue as MEMBERS into the next three-year cycle, then the COOPERATIVE shall continue in existence and the terms of this Second Consolidated Amendment to the Contract and By -Laws of the Intergovernmental Personnel Benefit Cooperative shall take effect commencing on July 1, 1996. If this Second Consolidated Amendment is approved, the terms of the First Consolidated Amendment, as they exist on June 30, 1996, shall be applicable to any event which occurred prior to June 30, 1996, and which is not otherwise dealt with in the Second Consolidated Amendment. 7 9/5196 --ADOPTION COPY ARTICLE V. Board of Directors. (a) There is hereby established a Board of Directors of the COOPERATIVE. Each MEMBER unit of local government shall, by majority vote of its governing board, elect one (1) person to represent that body on the Board of Directors. The MEMBER may also select an alternate representative to serve when the initial representative is unable to carry out his duties. The person and alternate selected need not be an elected official of the MEMBER. During the last quarter of the fiscal year, including the fiscal year which ends on June 30, 1996, or at its first meeting of each subsequent fiscal year, the Board of Director shall elect from the Board one (1) person to serve as Chairman of the Board and one (1) person to serve as 'lice Chairman of the Board for terms of one (1) or two (2) fiscal years,. The Board of Directors may from time -to - time establish other officers of the Board and may elect a person from the Board to serve in any of such offices. The Board may fill any vacancies which may occur in such offices until the end of the term. (b) The Board of Directors shall determine the general policy of the COOPERATIVE which policy shall be followed by all officers, agents, employees and independent contractors employed by the COOPERATIVE. It shall have the responsi- bility for (1) Hiring of COOPERATIVE officers, agents, r:7 I 9/5/96 --ADOPTION COPY non -clerical employees and independent contractors, (2) Setting of compensation for all persons, firms and corporations employed by the COOPERATIVE, (3) Setting of fidelity bonding requirements for employees or other persons, (4) Approval of amendments to the By -Laws, (5) Approval of the acceptance of new MEMBERS and listed entities, (6) Approval of educational and other programs relating to claim reduction, (7) Approval of monthly and supplementary payments to the Administrative Fund and the Benefit Insurance Pool, including that portion of the cost of excess or other types of insurance attributable to each MEMBER, (8) Any other matters not assigned to another committee, officer, independent contractor, or agent. (c) Each MEMBER shall be entitled to one (1) vote on the Board of Directors. Such vote may be cast only by the designated representative of the MEMBER or in the Director's absence by an alternate selected by the MEMBER in the same manner as specified for the selection of the principal representative. No proxy votes or absentee votes shall be permitted, but in the absence of a quorum, not more than two (2) Directors may participate in a meeting by telephonic means. If more than two (2) Directors request to participate by telephonic means, a random method shall be used by the person who will be C 9/5/96 --ADOPTION COPY presiding at the meeting to choose the Directors to be selected. Voting shall be conducted by voice vcte unless one (1) or more MEMBERS of the Board of Directors shall request a roll call vote; provided, however, that any vote to authorize the expenditure of Funds or which requires a greater than a majority vote for passage, shall be by roll call. (d) The representative selected by the MEMBER shall serve for a one fiscal year term commencing at the beginning of each fiscal year and until his successor has been selected. The representative chosen by the MEMBER may be removed by the majority vote of the corporate authorities of the MEMBER during the period of this term. In the event that a vacancy occurs in the representative or alternate representative selected by the corporate authorities of a MEMBER, that body shall appoint a successor. The failure of a MEMBER to select a represen- tative or his failure to participate shall not affect the responsibilities or duties of a MEMBER under this contract. (e) The Board of Directors may establish rules governing its own conduct and procedure not inconsistent with the By - Laws. (f) A quorum shall consist of a majority of the MEMBERS of the Board of Directors. Except as provided in Subsection 10 9/5/96 ---ADOPTION COPY (g) herein, or elsewhere in these By -Laws, a simple majority of a quorum shall be sufficient to pass upon all matters. (g) A greater vote than a majority of a quorum shall be required to approve the following matters: (i) Such matters as the Board of Directors shall estab- lish within its rules as requiring for passage a vote greater than a majority of a quorum; provided, however, that such a rule can only be established by a greater than majority vote at least equal to the greater than majority percentage within the proposed rule, (ii) The admission of a new MEMBER or a listed entity and the expulsion of a MEMBER shall require the two-thirds (2/3) vote of the entire membership of the Board of Directors, (iii) Any amendment of these By -Laws except as provided in Subsection (iv) below, shall require the two- thirds (2/3) vote of the entire membership of the Board of Directors, (iv) The amendment of these By -Laws to require mandatory membership in the COOPERATIVE for more than a three-year term shall require the favorable vote of the governing board of each MEMBER evidenced by a resolution or ordinance. 11 9!5!96 --ADOPTION COPY (v) The adoption of procedures regarding administration of an application for benefits shall require the two-thirds (2/3) vote of the entire membership of the Board of Directors. (vi) The approval of payments of all kinds into the Benefit Pool and the allocation of those payments among MEMBERS shall require the vote of sixty percent (600) of the entire membership of the Board of Directors. (h) No one serving on the Board of Directors shall receive any salary or other payment from the COOPERATIVE and any salary, compensation, payment or expenses for such representative, shall be paid by each MEMBER separate from this Contract. Provided, however, that in the event the person chosen as Treasurer is a member of the Board of Directors, that person may receive such compensation as is established from time -to -time by the Board of Directors. In addition, the Chairman of the Board, Treasurer and such other officers as may be selected from time -to -time may submit to the Board of Directors for their approval reimbursement of expenses incurred in the pursuit of their position as officers of the COOPERATIVE. The reimbursement for such expenses shall include amounts advanced on behalf of the COOPERATIVE either by the officer himself or by a MEMBER of the COOPERATIVE. 12 9/5/96 --ADOPTION COPY ARTICLE VI. Board of Directors Meetings. (a) Regular meetings of the Board of Directors shall be held at least four (4) times a year. The dates of regular meetings of the Board shall be established at the beginning of each fiscal year. Any item of business may be considered at a regular meeting. At least -two (2) meetings must be held during the first half of the fiscal year and at least two (2) meetings must be held during the second half of the fiscal year. Special meetings of the Board of Directors may be called by its Chairman, or by any two (2) Directors. Ten (10) days written notice of regular or special meetings shall be given to the official representatives of each MEMBER government and an agenda specifying the subject of any special meeting shall accompany such notice. Business conducted at special meetings shall be limited to those items speci- fied in the agenda. (b) The time, date and location of regular and special meetings of the Board of Directors shall be determined by the Chairman of the Board of Directors or by the conven- ing authority. (c) To the extent not contrary to these By -Laws, and except as modified by the Board of Directors, Roberts Rules of Order, latest edition, shall govern all meetings of the Board of Directors. Minutes of all regular and special 13 9/5/96--ADOF;7O% COFX meetings of the Board of Directors shall be sent to all MEMBERS of the Board of Directors. 14 9/5/96 --ADOPTION COPY ARTICLE VII. Cooperative Officers. (a) In addition to the Chairman and Vice Chairman, the officers of the COOPERATIVE shall consist of a Treasurer and such other offices as are established from time -to - time by the Board of Directors. All officers shall be appointed by the Board of Directors. (b) The Treasurer shall: 1. Have charge and custody of and be responsible for all funds and securities of the COOPERATIVE; re- ceive and give all receipts for monies due and payable to the COOPERATIVE from any source whatso- ever; deposit all such monies in the name of the COOPERATIVE in such banks, savings and loan associ- ations or other depositories as shall be selected by the Board of Directors; keep the financial re- cords of the COOPERATIVE and invest the funds of the COOPERATIVE as are not immediately required in such securities as the Board of Directors shall specifically or generally select from time -to -time. Provided, however, that all investments of COOPERA- TIVE funds shall be made only in those securities which may be -purchased by Illinois non -home rule communities under the statutory provisions of Illinois law. 2. In general, perform all the duties incident to the office of Treasurer and such other duties as from time -to -time may be assigned to him by the Benefit Administrator or the Board of Directors. (c) In the absence of the Treasurer, or in the event of the inability or refusal of such officers to act, the Chairman of the Board of Directors may temporarily perform the duties of the Treasurer and, when so acting, shall have all of the powers of and be subject to all of the restrictions upon the Treasurer. A new Treasurer 15 9/5/96 --ADOPTION COPY shall be selected at the next regular or special meeting of the Board of Directors. (d) The COOPERATIVE shall purchase a blanket fidelity bond in an amount to be established by the Board of Directors to assure the fidelity of all officers, directors, and employees of the COOPERATIVE who shall have the authority to receive or authorize by their signature or order the payment of COOPERATIVE funds. Additional fidelity and similar coverages may be procured by the COOPERATIVE from time -to -time. (e) The Board may select a financial institution to carry out some or all of the functions which would otherwise be assigned to a Treasurer and may select a management company or agent to carry out some or all of the func- tions which would otherwise be assigned to an Adminis- trator. 16 9/5/96 --ADOPTION COPY ARTICLE VIII. Finances. A. Runout Claims--Pre-July 1, 1996. The administration and financing of the claims and the handling of the final accounting of a MEMBER, which leaves the COOPERATIVE in 1996 shall take place in accordance with the Contract and By -Laws in effect on January 1,1996. For MEMBERS which remain in the COOPERATIVE after July, 1996, a final accounting of the funds owed to or owing from the MEMBERS from the operations of the COOPERATIVE to July 1, 1996, shall be accomplished so that any surpluses or deficits due or owing from the MEMBERS shall be paid in twenty-four (24) monthly payments beginning sixty (60) days after the approval of the audit of the COOPERATIVE for the prior fiscal year. The Board of Directors may make or require interim payments based upon earlier audited figures, but the total payment made or due shall reflect final audit figures for the fiscal year ending June 30, 1996. During the fiscal year which commences July 1, 1996, the Board of Directors may vote to utilize surplus funds of the COOPERATIVE to assist in providing cash flow for operations but all then - current and immediately past MEMBERS shall be responsible for the payment of any sums due the COOPERATIVE promptly upon a demand made in accordance with Article XVII. If any MEMBER should be delin- quent in such payments then, during the period that such funds are outstanding, payments to MEMBERS owed funds shall be proportionally reduced rather than requiring other MEMBERS to contribute addition - 17 ti 9/5/96 --ADOPTION COPY „ al funds on behalf of the delinquent MEMBER, or former MEMBER. MEMBERS receiving payments may elect to utilize such funds to pay current or future obligations to the COOPERATIVE or ask that they be held in a terminal reserve fund. Amounts placed in a terminal reserve fund may be withdrawn by a MEMBER in accordance with Article VIII -G. B. Administrative Fund.• The cost of the administration of the COOPERATIVE shall be borne by each of its MEMBERS in direct proportion to the number of employees and officers of the MEMBER and listed entities whose benefit programs are to be administered by the COOPERATIVE as compared to the total number of such persons served by the COOPERA- TIVE. Whenever payments to the Administrative Fund shall be based upon an estimate, the MEMBER shall promptly receive a refund or pay a deficiency when final figures become available. The Administra- tive Fund shall pay all of the administrative costs of the COOPERATIVE. C. The Benefit Pool. Payments into the Benefit Pool will be developed and adminis- tered in the following manner: 1. Before the start of each fiscal year, the Adminis- trator will determine on the basis of financial data the amount of total payments from all MEMBERS necessary to fund anticipated benefit payments and the cost of excess or other insurance. 2. The Administrator will also recommend how this total amount of anticipated expenses should be 18 9/5/96 --ADOPTION COPY divided among the MEMBERS. The charges to be made to the MEMBERS shall be determined by a vote of the Board of Directors which shall, in establishing such sums due, treat all similarly situated MEMBERS in an equal manner. Such a vote must receive the concurrence of at least sixty percent (600) of the MEMBERS 3. The Board of Directors may, each fiscal year, choose an allocation of the payments into the Benefit Pool whereby some or all of the costs are divided among the MEMBERS based upon general in- creases or decreases in the total costs of the COOPERATIVE without regard to the claims made against individual MEMBERS or it may elect to grant debits or credits based upon the individual plans offered by the MEMBERS or the level of claims. Debits or credits may be expressed through the use of a banding formula. Such a vote must receive the concurrence of at least sixty percent (60a) of the MEMBERS. 4. In the event that the Board of Directors shall fail to approve the charges or allocations by the requi- site vote, the charges and allocations for next year of any three-year cycle shall, until and unless modified, be based upon the prior year's allocations with charges increased by ten percent (100) . 5. The Administrator, upon approval of the Board of Directors, will purchase individual excess insur- ance. The Administrator shall also purchase such other insurance coverage as may be approved by the Board of Directors. 6. Without regard to any other provision contained within this Article VIII, the Board of Directors may establish charges to be paid by the MEMBERS for life insurance benefits to be based upon total pooling of the experience of all MEMBERS with each MEMBER paying the same cost per employee for such life insurance coverage. The time at which a determination regarding the amounts due for such life insurance coverage and the manner in which such amounts shall be paid shall be the same as that established for other payments into the Bene- fit Pool. The Board of Directors may also estab- lish a program to provide dental benefits to MEM- BERS which wish such coverage. 19 9/5/96 --ADOPTION COPY D. Indemnity Cash Flow Account. Commencing July 1, 1996, the Board of Directors shall establish an indemnity cash flow account. Each MEMBER shall make payments into that account equal to some percentage set by the Board of Directors of the payments that MEMBER has made into the Benefit Pool. The Board of Directors shall determine the manner in which each MEMBERS obligation to make payments into the indemnity cash flow account is established to assure that an adequate balance for the payment of claims remains in that account at all times. The Board of Directors may establish a method whereby automatic withdrawals from Terminal Reserves are utilized to fund deficits in the indemnity cash flow account. The Board of Directors shall determine whether the indemnity cash flow account shall be treated as a single fund which can be utilized for the payment of the claims of any MEMBER or whether each MEMBER shall be obligated to maintain its own individual account. If separate accounts are maintained, MEMBERS may be individually required to make up deficiencies in their accounts. The establishment of payments into this account must receive the concurrence of at least sixty percent (600) of the MEMBERS. E. General Fiscal Matters. The Board of Directors shall provide to the MEMBERS an annual audit of the financial affairs of the COOPERATIVE to be made by a certified public accountant at the end of each fiscal year in accordance with generally accepted auditing principals. MCI 9/5/96 --ADOPTION COPY F. Supplementary Pa ent . If, during any year, the funds on hand in the Benefit Pool, HMO Pool or the Administrative Fund are not sufficient to pay benefits or administrative expenses, the Board of Directors shall require supplementary payments. The increased payments shall be computed utilizing the same method under which payments were made for the year in question and except for payments into the Adminis- trative Fund where payments shall be made by all MEMBERS, they shall only be due from MEMBERS which were entitled to receive benefits from the fund which required Supplementary Payments. If a MEMBER withdraws all employees and officers from a fund where Supplementary Payments are due, a determination shall be made by the Board of Directors as to the amount of Supplementary Payments due from that MEMBER arising from its prior participation in that fund. G. Required Pa eats. During any fiscal year, a MEMBER shall only be required to make payments into the Benefit Pool and HMO Pool for those officers and employees within those covered classes established at the beginning of the fiscal year who are from time -to -time employed by the MEMBER or its listed entities. Unless the administrative costs of the COOPERATIVE can be proportionally reduced, however, a MEMBER shall be required to make payments into the Administrative Fund for at least 500 of the number of covered employees and officers which 21 9/5/96--ADOP71ON COPY it (not including its listed entities) employed at the beginning of the fiscal year. H. Terminal Reserves. During any fiscal year, a MEMBER may withdraw from the COOPERATIVE any amount of terminal reserves provided that there shall be deducted from that payment any amounts owed by the MEMBER to the COOPERATIVE and then due and payable. Payment shall be made within thirty (30) days of a written request. I .a bit Credit. The Board of Directors may establish a formula in which MEMBERS may gain credits or suffer debits based upon the manner in which the experience of the MEMBER differs from estimated paid claims. Any debits or credits arising out of a claim year shall be due or be paid within the period of time established by the Board of Directors. 22 9/5/96 --ADOPTION COPY ARTICLE IX. Plan of Benefits HMOs and Reductions In Cgvera e. MEMBERS may change the Plan of Benefits provided at any time, but shall notify the Chairman of the Board of the COOPERATIVE and the Administrator at least thirty (30) days prior to the intended effective date of such change; and such change shall be subject to a redetermination on an actuarial basis of the payments due the COOPERATIVE. The Administrator shall make a determination as to the amount of the increased or reduced payment required in light of the change in the Plan of Benefits. If the MEMBER should dispute the amount of the redetermination, a final decision regarding such amount shall be made by the Board of Directors. In the event that the Administrator should determine that the proposed change in the Plan of Benefits provides a level or type of coverage, the cost of which cannot be actuarially determined or which would provide an excessive risk to the COOPERATIVE, or is inconsistent with the aggregate, excess or other insurance purchased by the COOPERATIVE or would otherwise not be in the best interest of the COOPERATIVE, the Administrator shall present that opinion and the reasons supporting that opinion in writing to the MEMBER requesting the change and to the Chairman. The change in the Plan of Benefits shall not come into effect as a change under the COOPERATIVE'S Plan of Benefits unless the decision of the Administrator shall be overturned by the Executive Committee or the Board of Directors. The MEMBER may institute the change, but shall be financially responsible for the administration and payment of such benefits. 23 9/5/96 --ADOPTION COPY The COOPERATIVE may offer to its MEMBERS participation in an HMO Pool separate from the Benefit Pool to fund the costs of providing HMO services to the officers and employees of the participating MEMBERS. Accounting for funds in this Pool, including surplus or deficit amounts, shall be separate from the BENEFIT POOL. For any fiscal year if the Board of Directors of the COOPERATIVE votes to provide an HMO Pool for the fiscal year, all MEMBERS offering HMO benefits to their officers and employees, and wishing to offer the COOPERATIVE'S HMO Pool, shall only offer the Plan of Benefits of the COOPERATIVE'S HMO Pool. Provided, however, that any officer or employee (holdover employee) who received HMO benefits on July 1, 1994, from an HMO program other than that offered by the COOPERATIVE may, at the option of the MEMBER continue to receive benefits from that HMO. Other than to a holdover employee, no MEMBER offering the COOPERATIVE HMO coverage after July 1, 1994, shall offer an HMO Plan of Benefits for its officers and employees other than the HMO Plan of Benefits offered by the COOPERATIVE. An HMO Plan of Benefits shall mean any plan which provides benefits to partici- pants through a restriction on the doctors who provide services, an absence of substantial deductible or co -payments and an absence of or simplified claim forms. An HMO Plan of Benefits may be offered by the COOPERATIVE either through joint purchase or pooling. The rates for the HMO Plan of Benefits offered by the COOPERATIVE for the specific plans of its MEMBERS shall be 24 9/5/96 --ADOPTION COPY established by the Board of Directors, which shall establish an average annual rate percentage change for the HMO Pool as a whole, and may then, through the use of a banding formula, establish bands of no more than 10 percentage points more or less than the average annual price adjustment for those MEMBERS ;.whose claims experience has been above or below the average. Under two (2) circumstances, the Administrator -may recommend that an individual MEMBER or MEMBERS be individually,, rated. Where the actual paid claims, incurred by a MEMBER during two (2) or more years of a three (3) year cycle, were both in the highest or both in the lowest bands, or where it is discovered that claim history material submitted by a MEMBER was improperly stated, that MEMBER or MEMBERS may be individually rated and may be required to contribute to the HMO Pool a sum no more than 1000i greater or lesser than the amount which would be payable had.that MEMBER or MEMBERS been rated with the group as a whole. Such individual rating shall carry into another cycle until such time as the paid claims of the MEMBER have declined for a year so that the MEMBER would be entitled to be rated with the group as a whole. If, for any year or years, the Board of Directors should determine that there are surplus funds within the HMO Pool which can be distributed to the MEMBERS without harming the fiscal integrity of the HMO Pool, those surplus funds shall be distributed to all existing and prior MEMBERS of the COOPERATIVE (who validly withdrew) who made contributions into the HMO Pool in the propor- 25 chose contributions were made. A d&,.ermination as to f'unds shall be distributed to the -emaining MEMBERS shall be made from time -to -titre by the Board of in accordance with the By -Daws, elects to COOPERATIVE, or if it has no officers or receive the HMO Plan of Benefits for the next _izall be the obligation of that 'EMBER.to pay all ,officers and employees for HMO . rvices under the : _rrmed prior to the commencement of that next fiscal initted and processed before the ( nd of that fiscal 1-xty (60) days after the approval of the audit of the ;or the prior fiscal year, a final accounting of funds ;gall take place. If a MEMBER wh :h has offered an efits shall have no officers or en�Dloyees receiving in a subsequent fiscal year, or i- that MEMBER has -Nn from the COOPERATIVE, then thF- MEMBER shall be percentage of any surplus fun. within the HMO -.nt of surplus funds or the receipt of amounts )m the MEMBER shall be carried out in accordance :,)ns of Article XVII. 'Lit that HMO coverage is no longe- offered by the y surplus funds remaining shall, after audit, be A 9/5/96 --ADOPTION COPY distributed to the MEMBERS (except for expelled MEMBERS) in the proportion in which they contributed funds to the HMO Pool. If the number of employees or officers of the MEMBERS eligible to receive some portion of the scope of covered benefits should decline or where for some other reason the Administrator is concerned about the ability of a specific fund to cover potential claims, the matter shall be brought to the attention of the Board of Directors. The Board of Directors may determine that the coverage shall no longer be offered or its scope or amount of coverage shall be prospectively reduced. A decision to make such a reduction shall not become effective for at least sixty (60) days after the vote of the Board. 27 I 9/5/96 --ADOPTION COPY ARTICLE X. Excess Insurance. The COOPERATIVE may purchase excess insurance from a company approved by the Department of Insurance to write such coverage in Illinois. 28 9/5/96 --ADOPTION COPY ARTICLE XI. Obligations of Members. The obligations of MEMBERS of the COOPERATIVE shall be as follows: (a) To appropriate for, where necessary to levy for and to promptly pay all monthly and supplementary or other payments to the Administrative Fund and the Benefit Pool at such times and in such amounts as shall be established by the Board of Directors within the scope of this agreement. Any delinquent payments shall be paid with a penalty which shall, for the period of non-payment, be equivalent to the prime rate of interest on the date of delinquency charged by the bank in Illinois with the largest assets or the highest interest rate allowed by statute to be paid by an Illinois non -home rule municipality whichever is greater. In the event that the COOPERATIVE shall be required to expend funds for administrative, legal or other costs brought about by the failure of a MEMBER to pay sums owed the COOPERATIVE, such amounts expended shall be added to the sums due the COOPERATIVE and shall be payable by the MEMBER. In the event that a MEMBER of the COOPERATIVE should sue the COOPERATIVE or any of its MEMBERS or officers regarding an interpretation of this Contract and By -Laws, an action taken by the Board of Directors or officers or any other matter arising out of its membership in the COOPERATIVE, at 9/5/96 --.ADOPTION COPY and should not be the prevailing party in that suit, it shall, as part of its contractual obligation to this COOPERATIVE, pay the reasonable attorneys' fees and other costs and expenses expended by the COOPERATIVE in defend- ing against that suit. (b) To select a person to serve on the Board of Directors and to select an alternate representative. (c) To allow the COOPERATIVE reasonable access to all facilities of the MEMBER and all records including but not limited to financial records which relate to the purpose and powers of the COOPERATIVE. (d) To furnish full cooperation with the COOPERATIVE's attorneys, claims adjusters, the Administrator and any agent, employee, officer or independent contractor of the COOPERATIVE relating to the purpose and powers of the COOPERATIVE. (e) To furnish the COOPERATIVE with a copy of revisions to its written benefit program at least thirty (30) days prior to the effective date of such change. (f) To report to the COOPERATIVE as promptly as possible all claims made to it within its benefit program as adminis- tered by the COOPERATIVE. (g) To follow those procedures regarding the administration of and application for benefits adopted by the Board of Directors which do not reduce the level of benefits 30 contained within any MEMBER's individual benefit program. For example, large case management and frequency and amount of claim submissions. The adoption of such procedures shall require the two-thirds (2/3) vote of the entire membership of the Board of Directors. 31 9/5/96 --ADOPTION COPY ARTICLE XII. Liability of Board of Directors or Officers. The MEMBERS of the Board of Directors or officers of the COOPERATIVE should use ordinary care and reasonable diligence in the exercise of their power and in the performance of their duties hereunder; they shall not be liable for any mistake of judgment or other action made, taken or omitted by them in good faith; nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care; nor for loss incurred through investment of COOPERATIVE funds, or failure to invest. No director shall be liable for any action taken or omitted by any other Director. No Director shall be required to give a bond or other security to guarantee the faithful performance of their duties hereunder. The Administrative Fund shall be used to defend and hold harmless any Director or officer for actions taken by the Board or performed by the Director within the scope of his authority. The COOPERATIVE may purchase insurance providing similar coverage for such Directors or officers. 32 9/5/96 --ADOPTION COPY ARTICLE XIII. Additional Insurance. The COOPERATIVE through the distribution of the minutes of the Board of Directors or through other means shall inform all MEMBERS of the scope and amount of excess insurance in force from time -to - time. Membership in the COOPERATIVE shall not preclude any MEMBER from purchasing any excess insurance coverage above those amounts or different from that purchased by the COOPERATIVE. The COOPERA- TIVE shall, where requested, make its facilities available to advise MEMBERS of the types of additional or different employee benefits or excess insurance coverage available to units of local government. The COOPERATIVE may also create and administer programs to pay dental or other claims. All funds for the operation of such programs shall be accounted for separately and the financial obligations arising from such programs shall only be the responsi- bility of MEMBERS which participate. 33 9/5/95 --ADOPTION COPY ARTICLE XIV. Disputes Over Coverage. In the event that a MEMBER should dispute whether an employee or officer of the MEMBER or a listed entity is -entitled to payments from the Benefit Pool, that MEMBER shall, in writing, direct the COOPERATIVE not to pay any further amounts arising from such claim after the date of the receipt of the written direction. When so directed, the COOPERATIVE shall not pay such claim unless the MEMBER's order is withdrawn. Provided, however, that the MEMBER shall defend and hold harmless the COOPERATIVE against any costs or damages which the COOPERATIVE shall incur in acting on the direction of the MEMBER. In the event that an officer or employee or other person. claiming benefits from a MEMBER or the MEMBER itself should contest the decision of the Board of Directors, which declines to pay a benefit in whole or in part, the decision of the Board of Directors shall be final in the absence of fraud. The COOPERATIVE shall have no financial responsibility if a company which provides insurance for benefit claims refuses or is unable to pay such claims. In the absence of action by the Board of Directors to recover such funds from the Company the MEMBER affected may pursue the matter at its expense. 34 9/5/96 --ADOPTION COPY ARTICLE XV. Contractual Obligation. This document shall constitute a contract among those units of local government which become MEMBERS of the COOPERATIVE. The obligations and responsibilities of the MEMBERS set forth herein including the obligation to take no action inconsistent with this Contract and By -Laws as originally written or validly amended shall remain a continuing obligation and responsibility of the MEMBER. The terms of this contract may be enforced in a court of law either by the COOPERATIVE itself or by any of its MEMBERS. The consider- ation for the duties herewith imposed upon the MEMBERS to take certain actions and to refrain from certain other actions shall be based upon the mutual promises and agreements of the MEMBERS set forth herein and the advantage gained by MEMBERS in anticipated reduction of administrative costs for the processing of personnel benefits. Provided, however, that the financial obligations of a MEMBER are limited to that agreed to herein or such additional obligations as may come about through amendments to these By -Laws. The obligations under this Second Consolidated Amendment shall commence on July 1, 1996. 35 9/5/96 --ADOPTION COPY + ARTICLE XVI. Expulsion of Members. By the vote of two-thirds (2/3) of the entire remaining membership of the Board of Directors, any MEMBER may be expelled. Such expulsion, which shall take effect in the manner set out below, may be carried out for one or more of the following reasons: (a) Failure to make any payments due to the COOPERATIVE, (b) Failure to furnish full cooperation with the COOPERATIVE's attorneys, claims adjusters, Administrator and any agent, employee, officer or independent contrac- tor of the COOPERATIVE relating to the purpose and powers of the COOPERATIVE, (c) Failure to carry out any obligation of a MEMBER which impairs the ability of the COOPERATIVE to carry out its purpose and powers. No MEMBER may be expelled except after notice from the COOPERATIVE of the alleged failure along with a reasonable opportunity of not less than fifteen (15) days to cure the alleged failure. The MEMBER, within that 15 day period, may request a hearing before the Board before any decision is made as to whether the expulsion shall take place. The Board shall set the date for a hearing which shall not be less than fifteen (15) days after the expiration of the time to cure has passed. The Board may appoint a hearing officer to conduct such hearing and make a recommendation to the Board based upon findings of fact. If the Board conducts the hearing itself, it may make a decision at the close of the hearing. A decision by 36 9/5/96--P.DOPTION COPY the Board to expel a MEMBER after notice and hearing and a failure to cure the alleged defect shall be final unless the Board shall be found by a court to have committed a gross abuse of discretion. After expulsion, the former MEMBER shall continue to be fully obligated for any payment tQ the Administrative Fund and the Benefit Pool which was created during the term of its membership along with any other unfulfilled obligation as if it were still a MEMBER of the COOPERATIVE. The obligation of the COOPERATIVE to administer the claims filed under the benefit program of the expelled MEMBER shall cease thirty (30) days after the date of expulsion, provided that the MEMBER is not in financial arrears to the COOPERATIVE. After expulsion, the COOPERATIVE or its Administrator may agree by contract to administer the claims of the expelled MEMBER using funds furnished by the expelled MEMBER. 37 9/5/96--RDOPiION COPY ARTICLE XVII. Withdrawal of a Member and Continuation or Termination of the COOPERATIVE. All MEMBERS of the COOPERATIVE shall be obligated to continue as MEMBERS during a three-year membership cycle. The first three- year membership cycle under the Second Consolidated amendment to the Contract and By -Laws shall commence on July 1, 1996. The obligation of a MEMBER during each cycle in which it is a MEMBER shall include continuing participation with regard to all classes of officers and employees of the MEMBER, not including its listed entities, established as being entitled to benefits at the commencement of each three-year cycle. Provided, however, that upon a two-thirds (2/3) affirmative vote of the entire membership of the Board of Directors, any MEMBER may be relieved of continuing participation with regard to a particular class or classes of officers and employees of the MEMBER. In addition, a MEMBER shall only be required to provide continuing participation for those persons within such classes of officers and employees as are actually employed or working for the MEMBER. In order to continue as a MEMBER of the COOPERATIVE into the three-year cycle commencing on July 1, 1999, and for each three- year cycle thereafter, the governing Board of each MEMBER must, at least sixty (60) days before the commencement date, pass an ordinance or resolution agreeing to continue as a MEMBER for the new three-year term. Failure to pass a timely ordinance or resolution shall constitute a withdrawal; provided, however, that by the majority vote of the entire continuing MEMBERS, the ".4 9/5/96 --ADOPTION COPY withdrawal may be canceled and the MEMBER, at its request, may be reinstated. If a MEMBER should withdraw from the COOPERATIVE, no benefit claims of the MEMBER shall be processed or paid by the COOPERATIVE after the close of the fiscal year in which withdrawal takes place, unless the withdrawing MEMBER shall enter into a contract with the COOPERATIVE or the Administrator to provide such services using funds furnished by the withdrawing MEMBER. Pending claims and other records relating to the withdrawing MEMBER shall be turned over to that MEMBER in a prompt manner. Within sixty (60) days after the approval of the audit of the COOPERATIVE for the prior fiscal year, a final accounting of funds owed or owing shall take place. Such accounting shall include all funds of the COOPERATIVE. If the amount owed to or owing from the withdrawing MEMBER shall be $25,000 or less, the party owing such funds shall make payment within ninety (90) days after the final accounting. If the amount owed to or owing from the withdrawing MEMBER shall be over $25,000, the party owing such funds may pay such funds owed in no less than 13 equal monthly payments with interest at the highest amount lawfully payable by a non -home rule Illinois municipality at the date the final accounting is estab- lished. Interest shall only be paid on amounts owed and the amount owed can be paid sooner. If the withdrawal of MEMBERS prior to the start of any three- year cycle shall reduce the number of covered employees and 39 9/5/96 --ADOPTION COPY officers of the remaining MEMBERS, and any new MEMBERS legally committed to membership for the next three-year cycle, to less than 750 persons, the COOPERATIVE shall, except I for winding up its affairs, cease its operations at the end of the then -concluding fiscal year. In that case, the Board of Directors shall continue to meet on such a schedule as shall be necessary to carry out the winding up of the affairs of the COOPERATIVE. If, during any fiscal year, the number of covered employees and officers should, through the withdrawal or expulsion of listed entities or attri- tion, be reduced to below 500 persons, any MEMBER may call a special meeting to discuss the feasibility of continuing the COOPERATIVE in operation until the close of that fiscal year. All withdrawing MEMBERS shall remain fully obligated for their portion of all expenses of and claims against the COOPERATIVE incurred during the period of their membership. If any MEMBER should file a suit against the COOPERATIVE questioning the validity of the Contract and By -Laws document, or should raise the validity of this document in a suit by the COOPERATIVE and the validity of the Contract and By -Laws document is sustained, that MEMBER shall pay for the full legal and defense costs of the COOPERATIVE in that suit. 40 Exhibit 6 IPBC Members Barrington Bloomingdale Brookfield Buffalo Grove Burr Ridge Carol Stream Central Lake JAWA Clarendon Hills Countryside Darien Glendale Heights Glenview Gurnee Hanover Park Hinsdale Indian Head Park LaGrange Park Lemont Mokena New Lenox Northwest Suburban JAWA Park Forest Plainfield Riverside Rolling Meadows Shorewood Streamwood West Chicago Westmont Willowbrook Wood Dale Woodridge Exhibit 7 LA".E OF MOUNT PROSPECT Comparison of Life Insurance Alternatives 1998 Film x Date P * - '- MW7 1997: Alternative A Alternative B: Alternative C: Standard Standard Boston Guarantee Alternative D: Insurance Co. Insurance Co. Mutual Life Reliastar* Volume 58,455,000 58,455,000 $8,455,000 - 58,455,000 58,455,000 Monthly We Rate Per 51,000 $0.220 50.220 50.195 50.200 50.160 Monthly AD&D Rate Per 51,000 $0.040 $0.040 50.030 50.040 50.040 Estimated Annual Premier 526,380 526,380 522,830 524,350 520,295 Rate Guarantee NA Now 2 yews 2 years To 7/1198 Optional Life Rate Per 51,000 Same as Basic Same as Basic Same as Basic Age Rated Same as Basic Film x Date P * - '- MW7 10 Exhibit 8 RESOLUTION NO. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE CONTRACT AND BY-LAWS DOCUMENT OF THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE AND AUTHORIZING MEMBERSHIP IN THE ][PBC WHEREAS, a number of Illinois municipalities have entered into an intergovernmental agreement and created the Intergovernmental Personnel Benefit Cooperative ("IPBC"); and WHEREAS, the IPBC has existed for a number of years and has provided benefit coverages for the officers and employees of many Illinois municipalities; and WHEREAS, this municipality wishes to become a Member of the IPBC and the obligation of membership requires the acceptance of the Contract and By -Laws document of the IPBC as the intergovernmental contractual obligation to which this municipality will become bound. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, as follows: SECTION O The Village of Mount Prospect, as of the starting date at which admission to membership was granted by the IPBC Board of Directors, shall become a Member of that intergovernmental cooperative. SECTION TWO: The terms and conditions of that membership shall be such terms and conditions as were imposed by the Board of Directors of the IPBC in the acceptance motion and the contractual obligation under the terms of the Contract and By -Laws of the IPBC as such document currently exists and as it may be amended in accordance with its terms. The municipality herein assumes such terms and conditions. SEMQNF A : The Mayor and Clerk shall hereby be directed to execute any documents necessary to indicate the membership of this municipality in the IPBC. ECTIQ ti QUR: Brian W. Caputo, Director of Finance, shall be the Village's representative on the Board of Directors of the IPBC and Carol L. Widmer, Assistant Director of Finance, shall be the Village's alternate representative until replaced by subsequent action of the Mayor and Board of Trustees of the Village of Mount Prospect. SECTION FIVE: This Resolution shall be in full force and effect upon its passage, approval and publication in pamphlet form in the manner provided by law. ATTEST: PASSED this day of , 1997. AYES NAYS: ABSENT: APPROVED this day of , 1997, Village Clerk 2 Mayor TO: Village Manager Mayor and Board of Trustees FROM: Village Clerk DATE: December 15,1997 Due to problems with the copy machines some of the documents in your agenda package may be incomplete. Attached is the November 26, 1997 memo from Brian Caputo regarding the budget, all 8 pages, and Exhibits 6 and 7 that may be missing from the package dealing with Medical Insurance. I apologize for any inconvenience. P� W'(61, J'0000� TO: VILLAGE MANAGER MICHAEL. E. JANONIS U.97tZ3 FROM: DIRECTOR OF FINANCE DATE: NOVEM BER 26, 1997 SUBJECT: APPROVAL OF THE PROPOSED 1998 BUDGET AND 1999 FORECAST P OSE* - To obtain the Village Board's approval of the proposed 1998 Budget and 1999 Forecast as revised. BACKGROUND: The Finance Commission met on October 23, October 30, November 13, and November 20, 1997 to regi the proposed 1998 Budget and 1999 Forecast. Thi -Committee of the Whole (COW) met on October 28, November 11, and November 25 for the sam purpose. To reflect the results of the reviews of the Finance Commio n and COW, as well as events which have occurred since the proposed Budget was initially released, certain revisions to the document are necessary. Those revisions are detailed in the attached Exhibits 1 and 2. An explanation of the revisions is provided below. Item Nay I and 39 (General Fund - Property Tares). To reflect the effects of a 5% ('instead of 4%) increase in the overall property tax levy for both 1997 and 1998 (payable in 1998 and 1999, respectively). All of the increased revenues related to the change are budgeted for the Genal Fund. The 5% increase for the 1997 levy was endorsed by the COW. The increase for the subsequent levy is assumed. Item Nos. 2 and 40 (General Fund - Lmidlord Tenant Fees). To reflect the effects of increasing the landlordVenant fee from $14 per unit to $20 per unit in 1998 and $25 per unit in 1999. The concept of gradually increasing the landlord/tenant fee to ultimately recover the full cost of the dwelling inspection program was endorsed by the COW. Item Nos 3 and 41(General Fund - Ambulance Ir Fees). To reflect the effects of raising the non-resident ambulance transport fee from $125 to $200 per transport. This rate increase was endorsed by the COW. Item Nos 4, 19, 42, and 53 (Community Development Block Grant Fund). To make administrative corrections. Item Nos 5 through 9 and 25 through 38 (Mount Prospect Library Fund). To include in the Budget amounts requested by the Mount Prospect Public Library Board. Item Nos 10 through 13 and 43 through 46 (General Fund - Village M ger's Office). To reflect the most recent compeiisation granted to the Village Manager by the Village Board. Item Nos 14 through 18 and 47 through 51 (General Fund - Blood Donor Program). To reflect the elimination of the Blood Donor Program. The 1998 Budget would provide for the program during the first half of the year only. Item Nos 20 and 21 (Capital Improvement Fund - Office Equipment). To provide for a carryover of budgeted amounts from 1997 for two office copiers for the Police Department. The department recently requested these carryovers. I ) Item .� 2 V, " ,nt �� ' � rrt'. Toprovide for a canyom of a 11 .7 provision for dw purchase of'5"e los for the Fire Department. The department requestedoeer Item y& 23 and 54 (Police Pension Fundrn Benefits). To increase the + ,w annual report filing fees payable to the State of Ulmois. The increased fees were approved by the State of Minois aftw the proposed Budget was, prepared. Item Nos. 24 s Pension - Pension Benefits). To increase, the r ti9a for anmud report Ring fees payable to the State of Illinois. Yhe increased, fees were approved by the State of Illinois after the proposed Budgd was prepared. Item No. 52 (General Fund - Police Admitdstrad tear). To make an administrative correction. With the above changes related to the General Fund, that fund's 1998 surplus is increased to $378,465 and its 1999 deficit is decreased to $167,999. 2 RECOMMENDATION: That the Village Board approve the proposed 1998 Budget and 1999 Forecast as revised by Exhibits 1 and 2 and adopt the accompanying budget ordinance. 7:�� - � BRIAN W. CAPUTO 3 ExluNt 1 VILLAGE OF MOUNT PROSPECT Revisions to the Proposed 1998 Budget Revenues Original Revised Item Account Account PwFm:d Increase/ Proposed No. Fmd chmificafm Number Budget (Decrease) B44Ld 1 1. Property Taws 0100m4W100 PropertyTw=-.Casent 4,796,800 91,700 4,888,500 2. L" F :'010000-426000 Landloid/T=ant Fees 73,500 31,500 105,000 3. C --,010000-441200 Ambulance Transport Fees 42P» 22,000 64,000 Camal Fund Revisims 950000-499109 4,912,300 145,200 5,057,500 F _ AH Odxw Ma" ProVect 19,071,975 19,071,975 General Fwd After aCDBG 27as 145 aaa��at F_..._ . m 0kWWwR"mm 0700NW33001 CDBG 400,925 n,000 '�Dlllli°00'.Fod It iI �- as 40OM , (60,000) 340,925 DL 'i�l, i �.w �,��; 41.000 41,000 CDBG Faml Afkw P. 441,925 60,000 38i�23 e m " IIIIII 54,394,264 0 g" VdkW Budgm After 1teviskea 59 707.411985,200 swei —?a 59,792,689 r i� _ a.-. "Tann...., w•n-e.,.: S. Ccue b-4 1 6 * � � 99101 7. Companat U2it Rawmms 950OW4"102 8. Tawe. An& & bowm a, 93000D-499103 9. 37,255 950000-499109 Raviskus .... ,510 AH Odxw Ma" ProVect ir,Aw J Libn" RcvmKwsoVillmV&Lkmy _. All Otter Village & L cwy BodVft Village & Library %dpb ARet R*Vukm T as 0 2,355,882 2,355,882 " Tina. 0 284,314 284,314 T"" • "M4"aiir 0' 198,039 198.039 Tawe. An& & bowm a, 0 37,255 37,255 .... ,510 4 0 3,710,000 3,710,000 0� 0 3 710,000 m 3.710 5„313,"22'5 3,795 9,108,425 $4..:� 0 $4;394 aj7rai�risa a..arasa Wi5 Original Revised item Acoamt Account Proposed Increase/ Proposed No.DEMEN�__�mber Oestri Budd _ (Decrease) Budget AR Otbw Ground Find Ommal F 011101-500000 ,, a V 200,120 5,195 011101-510000 FICA Costs -Social Socwity 011101-510200 DdRF Pension Expeow 013105-500100 Part -Tune Earnings 013105-500800 r, fAflowances 013105-510000 FICA Costs - Social Security 013105-510100 FICA Costs - Madicam 013105-570080 Odw3upplim CZ)BGFwo& 19. conhactw Services 072305-540225 OdKr Services CDBG Fund Reviview AAOdwCDBGFvmd CDBG mad After Ray" _ �ial�wrvrw�ssresrC 20. Office Equigme" 5177014MM Copy MaaUm(M) 21. 517701 ( ) 22. 4 517701470262 5" ) Capital ba ry""d rwd Ravisiom AiiOthwCs;iW, 194,350 3,770 200,120 5,195 515 5,710 12,250 360 12,610 20,800 550 21,350 1,900 (950) 950 960 (480) 400 180 (90) 90 45 (20) 25 415 , 00 215 236,095 5,455 241,550 23,509,460 23,745,SS5 5.155 2 511 10 MOM 0 60,000 (60,000) 0 381,923 �3$I SM 441,925 60 000 0 5,000 5,000 0 5,000 5,000 'NB.._.�p»» ,5015m�" 01) "1��6�;�b�0 p0 �Yw ��pmm��lD �.,. ��ry� .m&4ad,Ilimm�I�Wdu0 8 834688 rw......x.rrrrx.rr.n 93208 Cqiw' After'm 23. Pamice Fkadka .718=-530906 ShftofU&xisFea 300 1,700 2,000 Fund Revisions 300 1,700 2,000 A'0 01bw Polico Pommicat Fund 11 1� 1,143325 PassionPofm 1;143 8" 1.700 45„525 8 Origin) Revised Item Account Account Proposed increase/ Proposed No. Number Budget (Decrease) Budjet F,rejightas' Pension Fwrl- 24. Pension Benefits 728203-530906 State of Illinois Fee Firefighters' Pension Fund Revisions All Other Firefighters' Pension Fund Firefighters' Pension Fuad After Revisions Village Bu4et Revisions to village Budget All Other Village Budget Village Budget After Revision Village A Libre Bndgeft Revisions to village 8t Library Budgets All Other VMW It lArary Budgft Village dt L3nary Bodgeb Aflar Revisions 6 300 1,800 2,100 300 1.800 2,100 1,276,575 1,276,575 1„27' 875 v l 1278,.75 ,695 Mount Proqwd Library• Fun& 272,150 56 44 1S t 25. Compaoeat Unit Fxpendibues 959502.900110 ins 26. Component Unit Expenditures 959502-+900I20 2,0101000 27. Component Unit Eapendbuxns 959502-MI30 . vwy - MedkW bo u r 28. Component Unit EVendilaves '`.., 959502-900140 Library - 29. Component Unit FiTanifiturew� 959302-900150 - P ° 30. Component Unit EVm&"_ .959502-MI60 L ibracy - Suppfin _31. Componead Unit Etpewdil rra = -_ 939502-900170 Labra, ry - Other Expenses 32. Component Unit ape " 9595M40 0200 Mew"co 33. Companeat Unit EVendibmw 959502-9900210 L ' s " , 34. Component Uric EVandileres 959Su2-900M. 57,000 35. 0 959302.00230 Ux say. _36. Componat Unit E f t ,- 959502.00240 Labrary -Other S 37. Component UnitY. 502 $h P hams ,fiat 38. Component Unit Expos 959502.00310LibowyNoia-Prathms Mount Prospect L ibrwy Feed Ravisioss All Odwr Moot Prospect Lbrwy Fmd Mount hospect 1AFwy Feed After Revisions Village A Libre Bndgeft Revisions to village 8t Library Budgets All Other VMW It lArary Budgft Village dt L3nary Bodgeb Aflar Revisions 6 300 1,800 2,100 300 1.800 2,100 1,276,575 1,276,575 1„27' 875 v l 1278,.75 ,695 (24,545) 272,150 56 44 1S t 56,401,324 fib ""19 ?4 54 "74 0 2,010 2,0101000 0 303AM 303,000 0 147,000 147,000 0 48,000 48,000 0 21AW 21,000 0 62,000 62,000 0 52AW 52^0 0 142,000 14 0 58.000 58,000 , 0 70AM 70.000 0 36 w, 0 57,000 57,000 0 540,000 540,000 0 164,000 164,000 0 3,710,000 3,710,000 0 0 0 3,710,000 3,710,000 296,695 3,685,455 3,982,150 56 401,524 0 56 . 19 3,685,455 60 °383v swiaam Exhibit 2 VnJAGE OF MOUNT PROSPECT Reviskes to the Proposed'1999 Forecast Revenues original Revised item Account Account Proposed l=and Proposed NO. CNumber Desai Forecast (Dacmaw) Forecast Querrl FxnZ- 39. Pwperty Twm 01 O0 Property Taxes -Cmucnt 5,013,900 184,600 5,198,400 40. Liomses, Pmdt% A Few 010000426000 LmdkWaawd Few 73-300 59,500 132,000 41. Ch=B= for Seivion 010000441200 Ambda"TmopartFees :SOOO 22,000 !a.000 5,129,300 265.100 5-3%.400 AN Otbw GmaW rmmd 12,733a _ 19.731240 G==W Fand Afkr Rammm 24.862.540 265.100 25.127AQ "X4 U I Ra"mw 07000043 M, CDW 388,015 (60,000) 329,015 G CE�'1'd Raviikm 330�� (60po A40dwCDBGFmd 4LM 4!0 CDOG Fund Ahm Revism Li" 0")A '"firl"R111TAR, maketavz""! t""04 ��p 4 Rovimm*)V9lWB*dVt 5,511"1"315 mswo 5" z"ll"Is Jkll ('Athwow V&V Bud#* MAI&M 0 530119.134 m 100 "X4 U Original Revised Item Account Account Proposed Increase) Proposed No. C Number Deseri Foust (Decrease) Forecast CDBG Fwrd 53. Contractual Services CDBG Fund Revisions All Other CDBG Food CDBG Fund After Rovisions Police Planners Fain 54. Pension BewSts Police Pennon Fund Revisiaas All Other Police Pension Fund Police Pension Fund Ager Revisions Furigl mm' ion 55. Pension Benefits Firefighter:• Pension Fwd Revisions All other Firefighters• Penske Fund Firefighters' Pension Fwd After Revisions rAMW Br .RevisoonsloValapBodgo All Otho VMW Bodgat Village Budget Ager Rminces 011101-500000 Corers! Fired 43. Village Manger's Office 44. Village Maunves Office 45. Village Manager's Office 46. Village Manwes office 47. Blood Donor Program 48. Blood Donor Program 49. Blood Donor Program 50. Blood Donor Program 51. Blood Donor Program 52. Police Adminishatim (45) General Fund Revisions 415 All Other General Fmd 0 General Fund After Revmom CDBG Fwrd 53. Contractual Services CDBG Fund Revisions All Other CDBG Food CDBG Fund After Rovisions Police Planners Fain 54. Pension BewSts Police Pennon Fund Revisiaas All Other Police Pension Fund Police Pension Fund Ager Revisions Furigl mm' ion 55. Pension Benefits Firefighter:• Pension Fwd Revisions All other Firefighters• Penske Fund Firefighters' Pension Fwd After Revisions rAMW Br .RevisoonsloValapBodgo All Otho VMW Bodgat Village Budget Ager Rminces 011101-500000 Full-Tmme Earnings 011101-500900 Other Compensation 011101-510000 FICA Costs -Social Security 011101-510200 J MRF Pension Expense 013105-500100 Part -Time wags 013105-500800 Employee Allowraoces 013105-510000 FICA Casts - Social Security 013105-510100 FICA Casts - Medicare 013105.570080 Other Supplies 014101-500200 Seasonal Eaniaigs 201,555 5,975 207,530 5,195 715 5,910 12,675 370 13,045 21,500 585 22,085 1,900 (11900) 0 960 (960) •0 180 (180) 0 45 (45) 0 415 (415) 0 9,760 (4,695) 5,0075 254,185 (540) 253,645 25,041,994 23 29k"i 179 � 25 5 639► 072305-540225 other Services 60,000 (60,000) 0 60,000 (60,000) O 11 57,040 369,015 429,013 60 369'015 718202-530906 State of illioois Fee 300 - � 0 zoc 0 300 1,700 2,000 110,900�� 1,310,900_ 728203-530906 State of Illinois Fee 1,311,200 1,700 1� 12,900 300 IM2 2100 300 1,800 2,100 1,443,150 1,443,130 1443,450 1,800 144550 314,785 (57,040) 257,745 58,431,292 58.431,292 38,746,077 57,040 38,689,037 Exhibit 6 IPBC Members Barrington Bloomingdale Brookfield Buffalo Grove Burr Ridge Carol Stream Central Lake JAWA Clarendon Dills Countryside Darien Glendale Heights Glenview Gurnee Hanover Park FTwsdale Indian Head Park LaGrange Park Lemont Mokena New Lenox Northwest Suburban JAWA Park Forest Plainfield Riverside Rolling Meadows Shorewood Streamwood West Chicago Westmont Willowbrook Wood Dale Woodridge volume Monty Life Rate Pcr 51,000 Monthly ADBtD Rate Per 51,000 Estimated Annual Premium Rate Guarantee Optimal Life Rete Per 51,000 Exhibit 7 VILLAGE OF MOUNT PROSPECT Comparison of Life Insurance Alternatives 1998 1997: Alternative A: Standard Standard Insurance Co. Insurance Co. 58,455,000 58,455,000 $0.220 $0.220 50.040 $I?.' $26,380 526,380 NA None Same as Basic Same as Basic n Filo nate Peepre1- 12/10197 Alternative B: Alternative C: Boston Guarantee Alternative D: Mutual Life Reliastar* $8,455,000 58,455,000 58,455,000 $0.195 50.200 50.160 $0. 50.040 50.040 522,830 $24,350 520,295 2 years 2 years To 7/1/98 Same as Basic Age Rated Same as Basic TO: VILLAGE MANAGER MICHAEL E. JANONIS 0 FROM: DIRECTOR OF FINANCE" DATE: DECEMBER 11, 1997 SUBJECT: PROPERTY INSURANCE FOR 1998 THROUGH 2000 PURPOSE: To obtain the Village Board's approval of the purchase of property insurance for the Village. BACKGROUND: The Village's one-year property insurance policy with Arkwright Mutual Insurance Company will expire on December 31, 1997. This policy has a $25,000 deductible and is brokered by the Hobbs Group. Our coverage under the policy extends to Village land, buildings, and building contents. In addition, the policy provides $9 million of tax interruption insurance for the Randhurst Shopping Center. For the 1997 policy, the Village paid a premium of $28,440. DISCUSSION: Bill Leinheiser, the Village's property and casualty insurance consultant with Risk Resources, solicited proposals for property insurance from two brokers: the Hobbs Group and J&H Marsh & McLennan. In his solicitation, Mr. Leinheiser asked the brokers to offer quotes for coverage comparable to that currently in place. Furthermore, he asked that quotes include two- or three- year rate guarantees if possible. In response to Mr. Leinheiser's solicitation, we received the quotes shown below. The indicated annual premiums reflect all brokerage fees. All of the insurance companies listed have been granted a rating of "A+" or better by AM. Best Company, a firm widely recognized for its expertise in analyzing the financial condition of insurance companies. Such ratings indicate that the companies are financially secure. St. Paul Marine & Fire Insurance Company proposed the lowest premium and offered a three- year rate guarantee. The guarantee is in effect as long as the Village does not incur a property claim valued at more than 40% of the annual premium (i. e., $10,110). Neither Arkwright Mutual nor Chubb would give a multi-year rate guarantee. As a point of information, even if the Village accepts the proposal of St. Paul, we still have the option of soliciting proposals for property insurance for 1999 and 2000 at a later date whether or not we meet the conditions for St. Paul's rate guarantee. If the Village accepts St. Paul's proposal, staffwill continue to monitor the conditions in the property insurance market and solicit proposals for those years again if market conditions become significantly more favorable. RECOMMENDATION: That the Village Board accept the proposal of St. Paul Fire & Marine Insurance Company through J & H Marsh & McLennan for property insurance for 1998 through 2000. . 714� Z.� - (�24QL4� BRIAN W. CAPUTO c: David Strahl, Assistant Village Manager Carol L. Widmer, Assistant Director of Finance 2 Annual Broker Insurer Prem Hobbs Group Arkwright Mutual $33,910 J & H St. Paul Fire & Marine $25,273 J & H Chubb & Sons $32,400 St. Paul Marine & Fire Insurance Company proposed the lowest premium and offered a three- year rate guarantee. The guarantee is in effect as long as the Village does not incur a property claim valued at more than 40% of the annual premium (i. e., $10,110). Neither Arkwright Mutual nor Chubb would give a multi-year rate guarantee. As a point of information, even if the Village accepts the proposal of St. Paul, we still have the option of soliciting proposals for property insurance for 1999 and 2000 at a later date whether or not we meet the conditions for St. Paul's rate guarantee. If the Village accepts St. Paul's proposal, staffwill continue to monitor the conditions in the property insurance market and solicit proposals for those years again if market conditions become significantly more favorable. RECOMMENDATION: That the Village Board accept the proposal of St. Paul Fire & Marine Insurance Company through J & H Marsh & McLennan for property insurance for 1998 through 2000. . 714� Z.� - (�24QL4� BRIAN W. CAPUTO c: David Strahl, Assistant Village Manager Carol L. Widmer, Assistant Director of Finance 2 TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF FINANCE DATE: DECEMBER 10, 1997 SUBJECT: WORKERS' COMPENSATION THIRD-PARTY ADMINISTRATIVE SERVICES FOR 1998 THROUGH 2000 PURPOSE: To obtain the Village Board's approval of a third -party administrator (TPA) for the Village's Workers' Compensation Insurance Program. BACKGROUND: The Village- is self-insured in its Workers' Compensation Insurance Program. To assist in the administration of claims the Village has contracted for the services of a TPA in the past. For the last two years, Custard Claims Management, Inc., has been our TPA Our current one-year contract with the firm expires on December 31, 1997. DISCUSSION: Bill Leinheiser, the Village's property and casualty insurance consultant with Risk Resources, solicited proposals from firms who could potentially provide workers' compensation third -party administration services in the future. Because we have been satisfied with the service provided by Custard over the past two years, a proposal from that firm was accepted. Mr. Leinheiser also accepted proposals from GAB Robins and Martin Boyer Company, Inc. Based upon his past experience with other clients, Mr. Leinheiser endorsed both GAB and Martin Boyer as effective workers' compensation administrators. To provide stability in the provision of workers' compensation third -party administrative services to the Village, we asked the proposing firms to quote their rates with a three-year rate guarantee. A summary of the proposals is attached as an exhibit to this memorandum. We received three- year rate guarantees from Custard and Martin Boyer. However, GAB would commit to only one year. There are two types of workers' compensation claims: medical -only and indemnity. As the label suggests, medical -only claims involve only the payment of medical expenses. Indemnity claims may involve the payment of medical benefits but they also require the payment of actual workers' compensation to the injured employee. In general, the handling of an indemnity claim entails more work. You will note that the exhibit reflects fee quotes for the handling of run -out claims. These quotes pertain to open claims that would be transferred from the incumbent TPA to a new TPA if the Village chooses to engage a new TPA. Because Custard is the incumbent, run -out quotes do not apply. The exhibit includes one- and three-year cost projections under the alternative proposals. On average, the Village has about 10 medical -only claims and 10 indemnity claims annually. The cost projections assume this activity and an estimated 20 run -out claims. The cost projections indicate that Martin Boyer would provide the best value. For a one-year contract, their fees would be about $5,000 lower than those of GAB and $1;000 lower than those of Custard. The more significant savings come with Martin Boyer after the run -out costs have been absorbed in the first year of a contract. For a three-year contract, Martin Boyer would charge $13,000 less than Custard. RECOMMENDATION: That the Village Board approve the engagement of Martin Boyer Company, Inc., to provide workers' compensation third -party administrative services to the Village from January 1, 1998 through December 31, 2000. 7J� � , e-' --- BRIAN W. CAPUTO attachment c: David Strahl, Assistant Village Manager Carol L. Widmer, Assistant Director of Finance r_�--\-puWn\9gtpa VELLAGE OF MOUNT PROSPECT Comparison of Workers' Compensation TPA Alternatives 1998 Quotes: Ea Medical -Only Clain Ea New Indemnity Claim Ea Run -Out Claim Annual Administration Fee One -Time Run -Out Admin. Fee Minimum Annual Fee Three -Year Rate Guarantee 1997: Alternative #1: Alternative #2: Alternative #3 Custard Custard GAB Boyer $75 $220 $102 $80 " $500 $220 $560 $470 NA NA $425 $125 1 st Yr. $75 Later Yrs. $3,000 None $1, $500 NA NA None $2,500 None $12,000 None None NA Yes No Yes $8,750 * $12,000 *+ $16,120 NA $36,000 *+ NA *Run -out costs do not apply to an incumbent TPA and, tharefore, are not included. +Based upon estimated claims activity, the minimum annual fee would apply. Fes: x� VnaWv«Umvvfta DW Rmpue& ivio/97 3 $11,000 $23,000 MOUNTVILLAGE OF ,r FINANCE DEPARTMIPNT INTEROFFICEi •• TO: VILLAGE MANAGER MICHAEL E. JANONIS 5 FROM: DIRECTOR OF FINANCE DATE: DECEMBER 11, 1997 SUBJECT: EXCESS WORKERS' COMPENSATION INSURANCE FOR 1998 THROUGH 2000 PURPOSE: To obtain the Village Board's approval of the purchase of excess workers' compensation insurance for the Village. BACKGROUND: The Village is self-insured in its Workers' Compensation Insurance Program. Currently, the Village directly pays workers' compensation claims up to $350,000. However, to mitigate the risk of very large claims, the Village has purchased a workers' compensation insurance policy to cover claims in excess of $350,000. ($350,000 may be viewed as a "deductible.") The policy provides coverage up to the maximum workers' compensation awards allowable under state statutes for established classes of injuries. Our current two-year excess workers' compensation policy with Illinois National Insurance Company expires on December 31, 1997. This policy is brokered by J & H Marsh & McLennan of Illinois, Inc. DISCUSSION: Bill Leinheiser, the Village's property and casualty insurance consultant with Risk Resources, solicited proposals for excess workers' compensation coverage from two brokers: J & H and the Hobbs Group. In his solicitation, Mr. Leinheiser asked the brokers to provide quotes with two - or three-year rate guarantees if possible. He also asked that the brokers quote rates assuming that the Village would consider lowering its deductible to $250,000 if economically beneficial. A summary of the proposals received is attached as an exhibit to this memorandum: J & H and the Hobbs Group both offered quotes from two insurance companies. Each of the companies proposed by J & H quoted based upon a $350,000 and a $250,000 deductible. The two companies proposed by the Hobbs Group only quoted based upon a $250,000 deductible. This yielded six alternatives, All proposing insurance companies have been granted the rating of "A" or better by A.M. Best Company, a firm widely recognized for its expertise in analyzing the financial condition of insurance companies. Such ratings indicate that the companies are financially secure. Workers' compensation insurance rates are quoted per $100 of covered payroll. The Village's covered payroll in 1998 will be approximately $15.3 million. To provide a clearer view of the potential costs of the various proposals, the rate quotes have been extended over the estimated 1998 covered payroll on line with the caption of "Premium" in the exhibit. The low quote was offered by USF&G through the Hobbs Group for a policy with a $250,000 deductible and would cost a projected $23,771 in 1998 (Alternative #5). The USF&G rate is guaranteed for three years as long as the Village has no claims which invoke the coverage of the policy. No other insurance company was willing to offer a multi-year rate guarantee. The next lowest quote was from Illinois National through 7 & H for a policy with a $350,000 deductible d would cost a projected $25,751 in 1998 (Alternative #2). Thus, the Village could obtain $100,000 more of coverage for about $2,000 leas annually by accepting the proposal of USF&G. As a point of information, even if the Village accepts the proposal of USF&G, we still have the option of soliciting proposals for excess workers' compensation insurance for 1999 and 2000 at a later date whether or not we meet the conditions for USF&G's rate guarantee. If the Village accepts USF&G's proposal, staff will continue to monitor the conditions in the workers' compensation insurance market and solicit proposals for those years again if market conditions become significantly more favorable. RECOMMENDATION: That the Village Board accept the proposal of USF&G through the Hobbs Group for excess workers' compensation insurance for 1998 through 2000 (Alternative #5). BRIAN W. CAPUTO attachment C* David Strahl, Assistant Village Manager Carol L. Widmer, Assistant Director of Finance x:\users\caputobUnsuranc\wodccomp\98excess 2 VILLAGE OF MOUNT PROSPECT Comparison of Excess Workers' Compensation Insurance Alternatives 1998 *Johnson & Higgins also serves as the broker for the Village's current 1996-1999 general liability insurance policy. Their total annual brokerage fee is $12,000 for the general liability insurance policy and the expiring excess workers' compensation insurance policy. +Brokerage fee is included in the indicated premium amount. Filename: x:\users\caputobNinsmanc\orkcomp\98excess Date Prepared: 12/11/97 3 1997: Alternative #1: Alternative #2: Alternative #3: Alternative #4: Alternative #5: Alternative #6: Broker: J& H J& H J& H J& H J& H Hobbs Hobbs Insurance Company: Illinois Illinois Illinois Safety Safety National National National National National USF&G Genesis Quotes: Deductible $350,000 $250,000 $350,000 $250,000 $350,000 $250,000 $250,000 Rate per $100 of Covered Payroll $0.2258 $0.2078 $0.1487 $0.2092 $0.1503 $0.1554 $0.1815 Multi -Year Rate Guarantee 2 years None None None None 3 Years None ProjectedAnnual Costs: Premium $33,700 $31,793 $22,751 $32,000 $22,966 $23,771 + $27,777 + Separate Brokerage Fee $0 * $3,000 $3,000 $3,000 $3,000 $0 $0 Total $33,700 $34,793 $25,751 $35,000 $25,966 $23,771 $27,777 *Johnson & Higgins also serves as the broker for the Village's current 1996-1999 general liability insurance policy. Their total annual brokerage fee is $12,000 for the general liability insurance policy and the expiring excess workers' compensation insurance policy. +Brokerage fee is included in the indicated premium amount. Filename: x:\users\caputobNinsmanc\orkcomp\98excess Date Prepared: 12/11/97 3