HomeMy WebLinkAbout3293_001Village of [Vi -ant Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Village Manager
FROM: Director of Public Works
SUBJECT: Development of Melas Park
DATE: February 9, 1982
LJ -ON, f � 3
About a year ago one of the charges of the Public Works Committee was to dis-
cuss with the adjoining residents what type of activities would be allowed on
the MSD property now known as Melas Park. As the lease with the MSD for the
use of all this property had not been completed the issue was temporarily
tabled. �
The lease of the approximately 70 acres of open land has now been approved and
over the past several months I have been discussing with the Mt. Prospect and
the Arlington Heights Park Districts possible recreational uses for the property
within the frame work of the lease.
As the attached documents will show they are initially interested in organized
sports activities like soccer on the landscaped areas on the eastern edge of
the property and developing a picnic area in the grove of mature trees in the
rear of the property. Before the planning of uses for the area is reduced to
scheduled activities, I will need some direction as to what will be allowable
and what amenities such as lights, rest rooms, etc. should be considered by
the Park Districts that would be acceptable to the Village and the MSD.
As noted on the attached proposals, the respective Park Districts will enter
into not only a recreational permit from us, but will also assume maintenance
of those areas in which they are utilizing. One last note when all discussions
are completed for development of this open space, I would like to plan for a
formal dedication of the site and invite President Melas of the MSD as well
as the local officials and members of both park district boards.
4 ' Y
Herbert We-te�kXsLe'4"'
HW: lf
Attachments
Mt. Prospect Park District
411 South Maple • Mt Prospect, IL 60056 • (312) 255-5380
February 4, 1982
Herbert L. Weeks
Director of Public Works
Village of Mount Prospect
100 S. Emerson
Mount Prospect, IL 60056
1
Dear Herb:
Enclosed please find basically what we would like to see in
an agreement from the Village of Mount Prospect allowing the
Arlington and Mt. Prospect Park Districts to use Melas Park.
We would also like a grace period similar to your agreement
with the Metropolitan Sanitary District with regards to
termination.
In addition I am sure your legal counsel will want to include
clauses on insurance liability etc.
At this point we would be planning to play soccer on the
Eastern plateaus this Spring, Smumer and Fall 1982 and develop
a picnic playground area in the grove located in the Northwest
section of the Park.
The Park Districts are working out a cooperative use/maintenance
agreement which we will pass on to you. in the next few weeks.
A Master Plan for the park will be developed once there is a
clear understanding of the dollar commitment from the respective
Park Boards. At this point we have $5,000.00 budgeted for
the picnic, playground area.
cc: Gerald Oakes, Director
Arlington Heights Park
District
sure
9
Sincerely,
Mt. Prospect Park District
Thomas T. Tayler
Director
Serving Portions of ML Prospect . Des;bines . M ngton Heights • Ok Grove V loge
RESOLUTION
RESOLUTION AUTHORIZING THE USE OF MELAS PARK
FOR RECREATION PROGRAMS BY THE ARLINGTON AND
iMT. PROSPECT PARK DISTRICT
tAI WHEREAS, the Village of Mount Prospect has heretofore entered
into an Agreement with the Metropolitan Sanitary District of Greater
Chicago and the Village of Arlington Heights relative to the use of
the retention basin known as the Mount Prospect Retention Reservoir,
which agreement is dated February 20, 1975; and
WHEREAS, the Village of Mount Prospect desires to enter into an
Agreement with the Arlington and Mt. Prospect Park District to allow
recreational use of Melas Park; and
WHEREAS, under StbTION ONZ: The Village of Mount Prospect advocates
the use of open space and believes it to be in the beat interest of the
Village that the Mount Prospect Retention Reservoir, generally located
on Central Road at Busse Road in Mount Prospect, Illinois, be utilized
for recreational and spotte activities; carnivals, fairs, and fireworks
displays, as sponsored by local civic organizations; and
WHEREAS, under SECTION THREE: any recreational structure or
alteration of existing land would first be made to the Village of
Mount Prospect for review and then submitted to the Metropolitan Sanitary
District for final approval; and
WHEREAS, under SECTION FOUR: The Village of Mount Prospect will
cooperate with the Arlington Heights and Mount Prospect Park Districts in
the development of this site for recreational use which will benefit
residents of both communities; and
WHEREAS, the Village of Mount Prospect will continue to assume
maintenance of the grounds per conditions of the amendatory agreement
dated March'10, 1977, and will allow the Arlington Heights Park District
and the Mount Prospect Park District to develop the land for recreational
purposes which will be of benefit to residents of both communities;
arid$
w. WHEREAS, the Metropolitan Sanitary District of Greater Chicago has
no objection to the amendment as stated under their Agreement to effect
the the aforesaid modification of land use;
NOW, THEREFORE, The Village of Mount Prospect would allow the
Arlington Heights and Mt. Prospect Park Districts to develop and use
Melas Park as a recreational facility.
Programs and facilities would include but not be limited to the
following:
1. Soccer to be played on the Eastern section of the
Park in the area so designated. (See Attachment A)
2. A picnic and playground area on the Northwest
section as designated. (See Attachment A)
SECTION TWO
The installation maintenance and repair of the designated
recreational facilities to be the responsiblity of the Arlington Heights
and Mt. Prospect Park Districts.
1. Cutting and maintaining grass on the fields
2. Maintenance and pa olling of areas used for soccer,
picnic and recreational programs.
Adopted this day of , 1982•
President, Board of Park Commissioner.
ATTEST:
Secretary, Board of Park Commissioners
ATTACHMENT A
NOTE.
THE AREA WEST OF TME
MSD BOUVARY LNE IS
BEa+G CC430ERED FOR
LEASE TO MOUNT PROSPECt
PICNIC
AND
AM A
i
EX%GT*4
GACK
1 {
LOT
3 QO
3 IOOYD FOOTBAL0
BOCCER FIELDS
CONCE
P £B
RTROOM AREA
LOT NO ! �/
i2O0 t
t
4 SOFTBALL FIEL :
0 CONCEBISKAr
RESTROOM AREA
MUM SMACA"
.crew POM + use J
PARKNG LOT
Na I M* ' EBALL
F DAMONO ISC
1. N AV ESS —
1 / .
2/ 2
"SAFETY COMMISSION SURVEY"
DES PLAINES
STREETS AND TRAFFIC COMMITTEE - 3 Aldermen
Policy-making
SAFETY COUNCIL - This is comprised of 7 local
residents, for five-year terms. They make
recommendations to the Streets and Traffic Committee.
The Mayor appoints the STF. No staff members are on the
Committee
ARLINGTON HEIGHTS
PUBLIC AND SAFETY COMMITTEE - 4 Trustees and a staff
member as liaison.
The President of the Board of Trustees appoints the Committee
members.
WHEELING
The Traffic section of the Police Department studies
traffic related matters who present it to the Village Manager.
He, in turn submits everything to the President and Trustees.
BUFFALO GROVE
The Traffic Division of the Police Department along with
the engineering staff reviews all traffic related matters.
This, then is turned over to the Village Board.
ELK GROVE VILLAGE
No "Safety Commission." The Police Department makes
the recommendations which then goes to the Judiciary/Planning/
Zoning Committee comprised of 3 Trustees and a staff member
as liaison. The Village Manager's office makes the determination
which then goes on the Agenda for the Board to vote.
ARTICLE X
SAFETY COMMISSION
SECTION:
5.1001.
Creation and Appointment
5.1002.
Chairman; Records and Minutes
5.1003.
Purpose of Commission
5.1004.
Duties of the Commission
See. 5.1001. Creation and Appointment. There is hereby established a commission
to be known as the "Mount Prospect Safety Commission-, consisting
of seven (7) members. The Village President with the advice and consent of the Board
of Trustees shall appoint a representative from the Mount Prospect Police Department,
a representative from the Mount Prospect Fire Department, and a representative from
the Engineering Department of the Village to serve on this Commission, The President,
vsith the advice and consent of the Board of Trustees, shall appoint four (4) additional
members, not in the employ of the Village, who have a primary interest in safety. The
Village employees appointed by the Village Manager shall serve without additional
=npenswion for a period of one year.
The members who are not in the employ of the Village shall serve without
compensation for a period of four (4) years. Any member shall be eligible for
reappointment, but thirty (30) days prior to the expiration of his term, he shall be
reappointed or his successor named, However, the first appointees by the President,
with the advice and consent of the Board of Trustees, to this Commission shall serve as
follows:
One member to serve a one year term;
One member to serve a two (2) year term;
One member to serve a three (3) year term;
One member to serve a four (4) year term,
Successors to such -members shall be appointed for a four (4) year term. In the .
appointment of said mernbers, the President and Board of Trustees shall give
consideration to the broad representation of all groups and individuals within the
confines of the Village. (Ord. 2018, 7-25-67)
See. 5.1002. Chairman; Records and Minutes. Immediately upon its organization,
the Safety Commission shall select from its members a chairman, vice
chairman and secretary to serve for a period of one year, The members of this
Commission who are Village employees shall not be eligible to serve as officers of this
Commission. The chairman shall designate the meeting dates; however, there shall be a
minimurn of four (4) inectings each year. The Commission shall adopt rules for the
conduct of its meetings, and keep written minutes of all meetings and proceedings. All
minutes of the Safety Commission shall be public and its minutes shall be available for
examination in the office of the Village Clerk during regular business hours. (Ord.
2018, 7-25-67)
5.1003 30ARDS AND COMMISSIC 5.1004
See. 5.1003. Purpose of Commission. The purpose of this Commission is the
reduction of accidents, injuries and deaths on all streets, public rights of
way and public properties; and also, health hazards such as air pollution, water
poDution and such other activities that may be incident to the health and safety of the
residents of Mount Prospect, by the best methods of education, engineering,
enforcement, legislation and administration. (Ord. 2018, 7-25-67)
See, 5.1004. Duties of Commission. The Commission will perform and exercise the
following functions:
A. Cooperate with the Village President and Board of Trustees in carrying out a
program of safety in the Village.
B. To recommend such actions to the Board of Trustees as it may deem
appropriate to serve the cause of safety.
C. Invite and encourage the cooperation of community organizations; such as
rehizious, schools, home owners or civic groups in carrying on its work.
D. The Commission shall have the authority to inspect and examine any and all
records, and any reports from any department within the Village government
relating to its work to serve the cause of safety, except Village personnel
records, juvenile records and those indicated by State Statute. Reports from the
Police Department will be furnished upon showing a good cause. Any Village
department or agency shall furnish information concerning its work, records or
reports when such information is requested by the Safety Commission.
E. To submit not less than semi-annually a report to the President and Board of
Trustees on all activities of the Safety Commission, together with such
recommendations as the Commission shall wish to transmit. (Ord. 2018,
7-25-67)
ille co f In t R r o s p e c tt
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Terrance L. Burghard, Village Manager
FROM: John A. Hedstrom, Director of Management
Services
RE: Quarterly Status Report
Lester Witte Management Letter
DATE: February 18, 1.982
At. the time Lester Witte's Management Letter was discussed
by the Village Board, we were instructed to submit a quarterly status
report on recommendations contained in the letter.
Following Witte's letter point -by -point, our comments are:
1. Bank
- All. VTTiagW bank aciounts are reconciled through
January 31, 1982.
2. Cash Collections
- Cash As balanced and deposited the same day
received.
- We are working on design of a Cash Receipt form
and system and hope to have it installed by 4/30/82.
This also involves some modifications to computer
programs.
3. Authorization
- Department heads approve disbursements prior to
release of checks.
- Additional audit checks of comparison of source
documents to computer data (copies of checks for
accounts payable and check register for payroll),
is being implemented within Management Services.
These procedures will take place prior to release
of checks.
4. Centralized Purchasing Function
- Previously discussed and no action is being taken.
- 2 -
5. Centralized Record Keel ing for
Personnel for
_�SiSt,LvaveL,Qy2pjj,N1Xs and Time Due.
- The system has been designed and Acurrently being
programmed for the S/34. We expect to implement
system in March, but it will be retroactive to
January 1, 1982.
6. Chart of Accounts for MFT
- ��c ntly Tesearching data to determine if we
� are
can implement this suggestion in time for preparation
of final printing of 1982-83 budget.
7. 21;!j Deposits in Contractor's Surety Fund
2 rit il �o submit - We have plan s mit data
to Village Board authorizing transfer of some $45,000
into Village General Fund. This is a one-time General
Fund revenue item and is recognized as such in the 1982-
83 Preliminary Budget, under account 1-000-00-4271.
On April 30, 1981 the Contractor's Surety Fund had a
cash balance of $89,145 and the $45,000 we recommend
to transfer to the General Fund represents deposits
received by the Village prior to 1976 that are yet
unclaimed. Although we feel there is little chance
of depositors making claims since these accounts
do go back as far as 1950, it is understood that the
General Fund would bear the expense of refunding any
1976 or earlier deposits.
8. Chart of Accounts for Debt Service Funds
- The 1070 -Chart -0 Accounts for these funds will be
expanded to include separate accounts for principal,
interest and paying agent fees.
9. Interbank Transfers of Cash
- finplemented in some cases but not all, as of this
date. There are more complexities than meet the
eye in this recommendation but when fully implemented
will include Intra -bank as well as Interbank Transfer.
10. Water Parts ____._......_..__......_._._.....___.._..........w__........__.
- A preliminary scheduling meeting with Lester Witte's
partners is on our agenda for March 3, 1982, and this
item will be considered on that date. Public Works is
currently maintaining a manual perpetual inventory
system for this inventory.
Il. Bond and Coupon Register Reconciled With Amounts
Held by Paying. -Agents
- This has not been completed, but we expect to perform
by April 30, 1982.
This concludes our status report for the Third Quarter of this Fiscal
Year.
�
Village of M r"4-=vnt Prospect EH-"" -
Mount Prospect, Illinois
. . . . . . . . . . . . . .
INTEROFFICE MEMORANDUMji
TO: Terrance L. Burghard, Village Manager
FROM: John A. Hedstrom, Director of
Management Services
SUBJECT: Third Quarter Financial Report -
Ending January 31, 1982
DATE: February 19, 1982
The following analysis represents the financial position of the
Village as of January 31, 1982.
Revenues
General Fund
The Village has received approximately 64% of the projected revenue
estimate for the fiscal year. A large percentage of the remaining income to
be received is real estate taxes and sales tax. Overall, it is estimated we
will receive 97% of total by April 30th. A review of major revenue components
of the General Fund is as follows.
LILOEe r ty Taxes - The Village has received 56% of the projected revenue. The
a _
first installment of the 1981 taxes, to be received in March and April, 1982,
will bring the total to approximately 974.
Sales Tax - Receipts are 73% of the total for the year. Based on our esti-
mate on a month to month basis, we are approximately 4J% in excess of the
estimate, or $94,000. The largest collection is received in March, 1982
for December, 1.981 sales.
Income Tax - Receipts are 734 of the total estimate. Based on our estimate
on a imonth_
-to-month basis, we are approximately 3% Under the estimate, or
$23,000.
Ordinance Fines - Circuit Court fines for January were not received until
the first week of February. Had they been received during January, total
revenue would be $183,351 for the first 9 months or 594 of the total
estimate. Based on the average of the present receipts, total revenue for
the year may be short $65,000. It is common to receive fines from the
Circuit Court On an irregular basis as indicated above.
Fees & Licenses - The Village has collected 32% of this revenue. Related
building permit fees are at 71% of the estimate. It is quite possible the
estimate may be reached based on the revised fee structure. Vehicle and
dog license fees will. be short approximately $218,000 because of the new
display date as mentioned in previous memorandum. Therefore, it is esti-
mated total Fee Revenue may be short as much as $218,000.
- 2 -
Grant Revenue - Although grant for IIEC Police Training is less than anti-
_ . .........
cipated, the grant for Senior Citizens will be higher than budgeted because
of the grant renewal thru September, 1982. Total receipts will be slightly
higher than $39,000 budgeted.
Interest Income - Current total revenue is nearly 100% of the estimate.
Because of lower cash balance and rates it is estimated approximately $25,000
will be earned during the remaining 3 months which will be the amount exceed-
ing the estimate.
Miscellaneous Income - As previously noted, it is anticipated the receipts
for the -next 3 -month period will bring the total revenue in excess of $25,000
over the estimate.
Summarizing the preceding points indicates estimated revenues as follows:
Current budgeted revenues $7,866,650
Adjustments:
Sales Tax $ 9,400
Income Tax (23,000)
Ordinance Fines (65,000)
Fees & Licenses (218,000)
Grant Revenues -
Interest 25,000
Miscellaneous 25,000 (162,000)
Current Estimated Revenues $7,704,650
Revenue Sharing Fund:
Federal Allotment - The Village will receive $25,508 less than budgeted as
previously reported.
Interest Income - Earnings are at 56% of estimate. It is anticipated the
't(; aY'T(Tr the year will be $10,000, $5,000 less than budgeted.
Motor Fuel Tax Fund:
Total revenue is at 77% of total estimate. Allocations from the State have
been less than last year for the past 3 months and approximately 6% below
the estimate to date. Reimbursement on Projects, which includes damage to
traffic signals, exceeds the estimate. Interest income is at 97% of estimate
and anticipate earning $11,000 over budget. Total. estimated revenue will be
attained at year end.
Community Development Block Grant:
Funds are requested as needed.
I1111-i''nolis Municipal Retirement Fund:
Real Estate Taxes are at 72% of estimate. Balance of taxes will be received
during March and April.
3 -
Waterworks & Sewerage Fund:
... . ...... . ___ . ..... Total revenue collected is at 784 of the
'estimate and o;n schedule. Although Although the largest source of revenue, water
collections is at 73% of estimate, other sources such as penalties, water
and sewer taps, and fees are ahead of estimate and the one-time revenue from
MSD settlement will be sufficient to meet the total estimate of the fund.
Parking System Revenue Fund:
Collections for Unit #1 (CNW Railway ROW) is at 75% of estimate. Collections
for Unit #2 (Maple Street) is at 52%. This lot continues to have empty spaces
as previously reported. Interest Income continues to exceed the estimates due
to low original estimate. Overall receipts are at 75% of total estimate.
Capital. Improvement, Repair
—OERML'12�n'! :�_F_u_nd: Real Estate Taxes are at
57 of estimate and balance -to be received during March and April. interest
Income is 46% over the estimate. Original estimate was low.
Corporate Purposes Construction Fund 1973= This fund is at 130 of estimate.
Interest Income exceeds the estimate by 39% as funds have not been expended
since projects have not proceeded on schedule. EPA Grant funds have not
been requested.
General obligation Bond & Interest Funds: Property Taxes of all funds are
at 63% of estimate. Balance '-of--taxes --"t—o be received in March and April.
Interest Income is at 2524 of current estimate. Original estimates were
low.
Police Pension Fund:
Total revenue is at 74% of estimate. Real Estate Taxes are at 62% of estimate.
with the balance to be received in March and April. Interest Income is at 84%
of estimate and will exceed total estimate for year.
Firemen's Pension Fund:
_TFo_Ea_1__re_ve"_n_uej.s at i % of estimate. Real Estate Taxes are at 620 of estimate
with balance to be received in March and April. Interest Income is at 83% of
estimate and will exceed total estimate for year.
Expenditures
. ..... . ..... I -
Public Representation
Expended
Major items exceeding budget relate to 99%
additional Audit costs, Organization
Membership increase, additional recogni-
tion supplies and publication costs.
- 4 -
Expenditures for Police Department are on
schedule. Fire Department is on schedule
in most programs except Communications which
are above estimate due to personal services
being required because of the delay in con-
version to Central Dispatch and Equipment
program is under estimate as major purchases
have not been paid. Central Dispatch exceeds
the estimate because of delayed billing of
$19,793.98 for prior years.
Health and Environment
Health Services 67%
Senior Citizens 70%
The expenditures for Health and Senior
Citizens are within budget.
S2L_rtmuri�t Development Department
-Y.
With the exception of variances within projects,
expenditures are within total budget.
Expended
Village Mari 's Office
Expenditures are on schedule except for
70%
Prosecutor services which is at 88%
expended and publishing notices (ads)
in Personnel Management which is $454.00
over budget.
Management Services
Finance
ance Division
70%
Clerk's office
760
Finance Division expenditures are on sche-
dule in most programs except Data Processing
for programming and other related services.
The Clerk's Office expenditures are on schedule
except for Codification costs which included a
delayed payment for original contract costs and
Copy Machine Costs.
Public Safety and Protection
__ ...
,. . ....... . ___...............
Police Department
72%
Fire Department
71%
Central Dispatch
85%
Expenditures for Police Department are on
schedule. Fire Department is on schedule
in most programs except Communications which
are above estimate due to personal services
being required because of the delay in con-
version to Central Dispatch and Equipment
program is under estimate as major purchases
have not been paid. Central Dispatch exceeds
the estimate because of delayed billing of
$19,793.98 for prior years.
Health and Environment
Health Services 67%
Senior Citizens 70%
The expenditures for Health and Senior
Citizens are within budget.
S2L_rtmuri�t Development Department
-Y.
With the exception of variances within projects,
expenditures are within total budget.
Street Division:
_-
Overall x
penditures are within budget.
Maintenance of Public Buildings is at
95% expended due to charges of maintenance
personnel exceeding budgeted amount and
capital budget being expended. Maintenance
of Grounds exceeds the budget 8% due to
charges of maintenance personnel. Snow
Removal program is only at 28% expended
as the major costs for personnel and commodi-
ties have not been paid out to date. Storm
Sewer Program is overexpended primarily in per-
sonal services. It should he noted, Public
Works maintenance personnel charge their time
to specific programs for which their work is
entailed and therefore budgets may be over
in some programs and under i.n.others.
Water & Sewer Division:
All program expenditures are within budget.
Parking Division:
It is estimated expenditures at year end will
be close to budget. Major -.expenditures for parking
lot improvements have been spent, thus showing the
92% expended at the time.
Engineering Division:
F'100d Control. and Drainage Program is at 25% because
there have J)een minj_rnal payments on the two major
projects. Street Lighting Program is only at 29%
because of minimal disbursements on the major street
lighting project. Motor Fuel Tax Construction Program
is at 78% because of non -budgeted Busse -Wille Improve -
merit expenditures and the Resurfacing Program only
partially expended.
�Cc2 it LLd !�_jvic Services
..... . ....
ColunUTlity Groups 495%
Share - 4th of July Celebration 103%
Christmas Decorations 33%
5
Expended
Maintenance of Public Facilities
_Street ''- --"'"'Eiv""I's,
1-o—ri . ...... . .....
72%
Water & Sewer Division
70%
Parking Division
92%
Engineering Division
44%
Street Division:
_-
Overall x
penditures are within budget.
Maintenance of Public Buildings is at
95% expended due to charges of maintenance
personnel exceeding budgeted amount and
capital budget being expended. Maintenance
of Grounds exceeds the budget 8% due to
charges of maintenance personnel. Snow
Removal program is only at 28% expended
as the major costs for personnel and commodi-
ties have not been paid out to date. Storm
Sewer Program is overexpended primarily in per-
sonal services. It should he noted, Public
Works maintenance personnel charge their time
to specific programs for which their work is
entailed and therefore budgets may be over
in some programs and under i.n.others.
Water & Sewer Division:
All program expenditures are within budget.
Parking Division:
It is estimated expenditures at year end will
be close to budget. Major -.expenditures for parking
lot improvements have been spent, thus showing the
92% expended at the time.
Engineering Division:
F'100d Control. and Drainage Program is at 25% because
there have J)een minj_rnal payments on the two major
projects. Street Lighting Program is only at 29%
because of minimal disbursements on the major street
lighting project. Motor Fuel Tax Construction Program
is at 78% because of non -budgeted Busse -Wille Improve -
merit expenditures and the Resurfacing Program only
partially expended.
�Cc2 it LLd !�_jvic Services
..... . ....
ColunUTlity Groups 495%
Share - 4th of July Celebration 103%
Christmas Decorations 33%
- 6 -
The Pension Funds budgeted amounts are for levying
purposes and the expenditures for pensions, refunds
and other expenses as related to the levy are the
percentages shown. Principal and interest payments
of the G. O. Bonds are paid as outlined in each
issue's payment schedule. Funds are provided from
Property Tax receipts. All. payments due for princi-
pal and interest have been made. Revenue Bonds prin-
cipal and interest payments are also paid as outlined
in each issue's payment schedule. Funds are provided
from the waterworks & Sewerage Fund receipts. only
one-half of the interest has been paid; principal
and remaining interest will be paid in April.
In conclusion, the revenues are being collected on schedule except for those
highlighted in the Revenue portion of this report. Expenditures are at
budget level in most programs.
Expended
ComffTLijLty Groups:
Includes disbursement to Mount Prospect Public
Library for share of Personal Property Replacement
Tax not budgeted.
Share - 4th of July Celebration:
Police 15eiTl_rt-wnt overtime costs caused this
program to be slightly over budget.
Christmas Decorations:
Percentage expended is only at 33% because balance
of wreath rental has not been paid.
Trust and Debts
Police P"e—nsion Fund
34%
Firemen's Pension Fund
13%
I.M.R.F.
62%
G. O. Bond & Interest
98%
Revenue Bonds
20%
The Pension Funds budgeted amounts are for levying
purposes and the expenditures for pensions, refunds
and other expenses as related to the levy are the
percentages shown. Principal and interest payments
of the G. O. Bonds are paid as outlined in each
issue's payment schedule. Funds are provided from
Property Tax receipts. All. payments due for princi-
pal and interest have been made. Revenue Bonds prin-
cipal and interest payments are also paid as outlined
in each issue's payment schedule. Funds are provided
from the waterworks & Sewerage Fund receipts. only
one-half of the interest has been paid; principal
and remaining interest will be paid in April.
In conclusion, the revenues are being collected on schedule except for those
highlighted in the Revenue portion of this report. Expenditures are at
budget level in most programs.
THIRD QUARTER FINANCIAL REPORT
(75%)
JANUARY 31, 1982
Revenues
General & Related Funds
Capital Improvement Fund
Revenue Sharing Fund
Waterworks & Sewerage Fund
Parking System Revenue Fund
G. 0. Bond & interest Fund
Police Pension Fund
Firemen's Pension Fund
I.M.R.F.
Motor Fuel Tax Fund
Corporate Purposes
Construction Fund 1973
Community Development
Block Grant
- 7 -
Estimated
Total
Balance
Total
Receipts
to be
1981-1.982
Year to Date
- . ........... .....
Received
$7,866,650
$5,019,701
$2,846,949
144,735
112,401
32,334
415,000
294,964
120,036
2,574,350
2,005,054
569,296
132,445
99,062
33,383
655,294
442,168
213,126
811,075
601,840
209,235
980,730
724,983
255,747
233,127
146,303
86,824
782,000
604,474
177,526
550,000
69,689
480,311
578,875
237,938
340,937
Percent
Received
64
78
71
78
75
67
74
74
63
77
13
41
THIRD QUAR'T'ER FINANCIAL REPORT
(75%)
JANUARY 31, 1982
Expenditures
Public Representation
Village Manager's Office
Management Services
Finance Division
Clerk's Office
Public Safety & Protection
Police Department
Fire Department
Central Dispatch
Health & Environment
Health Services
Senior Citizens
Community Development
Maintenance of Public Facilities
Street Division
Water & Sewer Division
Parking Division
Engineering
Community & Civic Services
Trust & Debts
Police Pension
Firemen's Pension
I.M.R.F.
G. 0. Bonds
Revenue Bonds
8 -
Total
Unexpended
Annual
Disbursements
Annual
Percent
Budget
Year to Date
Budget
Expended
$ 57,700
$ 56,924
$ 776
99
231,433
161,064
70,369
70
865,079
604,894
260,185
70
92,623
70,493
22,130
76
2,388,472
1,720,848
667,624
72
2,416,343
1,704,754
711,589
71
208,000
175,789
32,211
85
1,028,585
689,615
338,970
67
83,938
59,025
24,913
70
481,077
316,974
164,103
66
1,354,203
971,037
383,166
72
2,408,759
1,430,924
977,835
70
194,530
179,240
15,290
92
2,225,343
706,762
1,518,581
44
24,362
29,235
(4,873)
120
310,557
106,550
204,007
34
442,503
56,576
385,927
13
261,000
161,595
99,405
62
650,730
634,957
15,773
98
209,425
41,088
168,337
20
VILLAGE OF MOUNT PROSPECT
NINE MONTH FINANCIAL REPORT
SUMMARY OF CASH R1sCEIPTS AND DISBURSEMENTS
General Fund
Special Revenue Funds:
RevenueSharingFund.
Motor Fuel Tax Fund
Community Development Block Grant
Illinois Municipal Retirement Fund
Enterprise_ Funds:
Werworks at & Sewerage Fund:
Operation & Maintenance
Depreciation, Improvement & Ext.
Surplus Revenue
Bond & Interest
Bond Reserve
Parking System Revenue Fund
Capital Projects Funds:
Capital Improvement, Repair,
Replacement Fund
Corporate Purposes Const. Fund 1973
Special Service Area Const. #2
Special Service Area Const. #3
Special Service Area Const. #4
Debt Service Funds:
Corporate Purposes 1973
Corporate Purposes 1974
Special Service Area #1
Special Service Area #2
Fire Equipment 1964
Public Works Building 1964
Fire Station 1964
Library Building 1961.
Municipal Building 1961
Trust and Agency Funds:
Police Pension Funds
Firemen's Pension Fund
Contractor's Surety & Sidewalk Fund
Trust Fund
Water Deposit Fund
Library Investment. Fund
- 9 -
Cash & Invest. Nine Nine Cash & Invest.
Balance Month's Month's Balance
4/30/81 Receipts Expenses 1/31/82
$ 1,204,298 $ 5,019,701 $ 5,991,760 $ 232,239
84,238
1
294,964
272,787
106,41.5
781,810
604,474
583,176
803,1.08
(18,637)
237,938
252,473
(33,172)
-
146,303
157,714
(11,411)
390,852
2,005,054
1,649,268
746,638
30,206
355,208
354,814
30,600
-
238,214
238,214
-
30,039
209,304
17,212
222,131
381.,950
64,294
-
446,244
138,327
99,062.
179,241
58,1.48
311,702
112,401
15
424,088
689,439
69,689
39,956
719,172
47,972
25
41,803
6,1.94
-
25,937
6,256
19,681
-
51,944
13,350
38,594
154,918
122,920
159,628
1.18,210
352,235
277,628
378,1.53
251,710
21,892
8,648
15,400
15,140
1,385
26,949
25,012.
3,322
1.4,555
8,154
11,051
11,658
18,745
16,550
23,036
12,259
18,220
15,577
22,212
.1.1,585
7,700
784
-
8,484
5,367
575
-
5,942
3,667,587
601,840
120,104
4,149,323
4,121,639
724,983
88,481
4,758,141
89,145
6,233
4,700
90,678
424,733
32,344
96,947
360,130
72,081
-
72,081
-
110,000
613,873
431.,277
292,596
$1.3,152,398 $11,991,570 $11,246,121 $13,897,847
MANAGEMENT SERVICES
PROPOSED 1982-83 BUDGET
Management Services 1982-83 proposed budget indicates a decrease
of $25,529.00 while the Village Clerk's proposal indicated increases of
$4,981.00.
Management Services decrease is basically represented by lower
insurance and telephone budgets. The Village Clerk's difference over
1982 stems primarily from increases in copy machine rental and offset
repairs and supplies costs.
Personnel
The 1982-83 Budget contains the same number of employees as the
current fiscal year. Although Management Services workload is similar
to that of other comparable size municipalities, the department operates
with somewhat fewer employees. Modifications and enhancements expected
to be made to the department's systems and operations during 1982-83
should result in better controls and in some instances information
that is not currently available.
Insurance
The majority of Village insurance costs are funded through
Management Services department. Preliminary steps have been taken to
research the possibility of the Village assuming a self-insured program
for group health coverage. This study will take sometime to complete,
with periodic status reports to be furnished to the Village Board.
S:-_,PLtaLl Equipment
Requests contained in the .1.982-83 proposed budget for capital
equipment total -ling $1,500.00 represent replacements of existing equip-
ment such as typewriters and adding machines.
The IBM System 34 Computer is going to have to be expanded
with additional main memory and disk to handle increased demands placed
on the system by Management Services and other Village Departments.
Although no funds have been requested in the 1.982-83 proposed budget
for this expansion, the department may be in a position late next year
to allow the computer to start absorbing larger increases in demands
such as those anticipated by Public Works. Current Costs for expanding
the Computer Configuration total $12,000.00 of which $10,000.00 would
be disk and $2,000.00 for main memory. Any additional terminals or
printers would be budgeted as more definitive requirements dictate.
- 2 --
4
4 YEAR EQUIPMENTPROGRAM
L, e,s EJLfi an-
1982-83 1983-84 1984-85 1985-86
�-2 -
Replacement of Office Equipment $ 1,500* $ 2,000 $ 2,000 $ 2,000
Computer Expansion (M/S Dept. Only) 13,000 15,000
Offset Printing Equipment 8,000
Word Processing 10,000
$ 1,500* $33,000 $ 2,000 $17,000
Due to type of equipment being purchased, these replacement items
will be purchased throughout the year.
VIM -AGE OF ...,,;'!T .!,OSPEC. 2,'19182
MANI,.,:v�,.NT SFRVICSS
Illi iiR n At iR.co,
tes ?'.yak Rade errs^,pct Scha;-lsurr, Des Plaint=_ Elgin lie iahts
i'ul�u;.i: iurr _ ,uOQ 38:000 52,600 53,30_ 53,500 t, 3, 000 71,000
Total Bu19et 10,678,000 .2,030,050 16,970,662 21,990,052 22,929,246 30,960,330 29,767,044
£til: Time viilaae Clerk's Office 2 2 3 72 I
Finance Divi_lor e 15 13 9 15 10 le
P- un Time (1 -1T -Clerk) All FaII I me r All Full Time (I-PT-Cl�! (1.1 Fart Time) All Full Time
i,ecs City/Villaoe l-ve Purchasing Dept. No Yes_ No Yes No NO Yes
.. t"., part of t...,, ,r:eent Services - Yes _ - - Yes
Dec YGz D^ -pt. h.oe its — Data Process Sn"j Yes tic Yes -IBM Yes -ISM No Yes -SBM No
E;]——nL/hnat Rind NCR - Systa:nt34 System/34 - 5}'s t•�mj3 -
No. of Water Bilis - Billed P --m Il 61,000 36,00o, c 6011
45, OD 10 OO
Wier Billing Cycle _ .Worths Q—terly > irL—ly Q^ iter?}3 nonths Ei- mthly Qua.-teriy
N< of Payroll Checks Issue Arn;3ally „OOO , ,9511 00 12, Coo 1-5,000 9, OO
No. of Accounts Payable Checks 15r,ocd Ann—i y 3,000 4.800 ,1o_ 3,1100 51soc l2,000 r, 500
Doo,
(Your Dept. Pr—ensP.,ta .c. lAbrar}_ ,,
Park ,, l,__,. 3rV-G., _ isira: ay: c
Pll :k. Dish.. SCC. U1-:. Library -v. Ledo.
District, Sc`:ools, etc, All Acct�u. ^nlj All Acctg, P.y,All Acctg. All Acctg.
No, c. Special Asscss. Invoices Prepa;ea t,nnuaii}• None 1'-` 35r0 so 1G 6611
No. of Business Licences Sold ,,.,nu.. ly by MIS 1,2020 350 5911 Net M/S Dt`pt= 2,500-3,000 1,000 ,000
Docs ionz Dept. #Handle Co.:vaunicatians - yes Yes Yes No Yes No No
S.i..^hbcard
Do Police Process Tickets ❑r: City/0-u side 3utsice cutsiae In;;cepolice-o") Zncide -Inside O'tsidc
C"I'gzu ter Teti:i no
So Yc .se Soft,. re Packages -Cr _I�G You D,u C', _c.=.t n.. _.r Did C..._- _r.:rv10
_. en ,.0 I�;-#=cuse NS
1-19:1 '1--c 0—
Dc Y.e lo,c Outs4.3e Consult.,,sts Fel Systems _es NRDS Ye„ Yu.> On Gc_., ,.. NVDS Yes-Lim_ted NMI -IS
L Prt:,Fr.l.: Ing
1s Yc Dept. Ref--ible ..,_ _..__ming Yes -. �.a N. Yes Yee; _z
& W tco' �,g ,14.41
.aches Yuur Dent, Pegi,ter Vut—s No No yes No No 110 Ycs
i?ov ta. y .ries by varies by
Elect'e Elec>ion