HomeMy WebLinkAbout3278_001MINUTES
COMMITTEE OF THE WHOLE
MARCH 23, 1982
I. ROLL CALL
Mayor Krause called the meeting to order at 7:30 p.m.,
in the Public Safety Building, 112 East Northwest
Highway. Present at the meeting were: Mayor Krause,
Trustees Ralph Arthur, Gerald Farley, Leo Floros,
Edward Miller, Norma Murauskis and Theodore Wattenberg.
.Also, present at the meeting were: Fire Chief Pairitz,
Police Chief Pavlock, Deputy Police Chief Daley,
Police Commander Bopp, Deputy Fire Chief Hilliger,
Fire Administration Aide Watkins and Director of
Management Services Hedstrom. There were approximately
seven persons in the audience.
Village Manager Burghard arrived at 7:54 p.m.
II. MINUTES
The.Minutes of the Committee of the Whole meeting,of
March 9, 1982 were accepted and filed.
III. 19$2-1983 BUDGET
Pages 37 thru 48 of the tentative Budget were reviewed.
These pages: covered the Fire Department's data. Chief
Pairitz_ pointed out that Clothing Allowance, shown on
page 37, is an item that is bid each year and that
successful bidder is held to true bids throughout the
year. It was also pointed out that Incentive Pay,
shownonpage 37, is for paramedic certification. It was
pointed out that data shown on page 38 reflects funding
of Administration and Support Capital using Federal
Revenue Sharing Funds rather than General Fund monies
as in past years.
Discussion shifted to decrease in fireman for 1982-1983
on page 39 (Fire Suppression). The explanation was that
there was no change in the number of personnel but that
these firemen had been shifted to page 43 (Emergency
Medical Services) to show more accurately where the
Department's efforts are concentrated insofar as these
two functions are concerned.
Page 41 (Code Enforcement) of the tentative Budget
indicates that the Secretary I position in the 1981-
1982 Budget covers 50% of the slot and that the '1982-
1983 Budget will be adjusted to $7,000 to be comparable.
The question arose as to whether or not Police and Fire
could use the: same photo service in order to achieve
better prices and it was agreed that this would be
investigated.
Provision for 'overtime on page 43 was discussed and
that it represented proper staffing at all times including,
time for personnel being absent due to vacation, holidays`
and illness. Analysis indicates that overtime method
is more economical`' than additional °staffing to compensate
for lost time and that records substantiating this are
available for review.
Information on page 45 (Communications) represents back
up for the Communications system. The difference between
a senior mechanic and mechanic as itemized on page 46
(Equipment" Maintenance and Operation) was defined as
being basically seniority but that the senior mechanic°
did give some direction to the mechanic.
Attention was then directed to Police Department'
activities covered covered on pages 28 thru 36 of the tentative
Budget.
ChiefPavlock explained the goals as being changes in
the organization basically through, retirements and that
the tentative 1982-1983 Budget was developed by holding
the line on personnel as well as total dollars. Increase
in: ani all mpo n;diug on pale 28 (Administration and
Support) is due to the fact that the ;ily, fee has
increased 'by $1.00 and that animis'are kept for
additional' periods of time as a result of the Ordinance
change. Discussion of the Clothing Allowance on page 2.9
(Administrative and. Support) and throughout the Department's
Budget was exp aine;d remaining �t $35d1, but that this
was one o,,f two items on whlldh bnIon negotiation, could;
take place this year.
Photo ,suppli;ea covered on page 31 (Patrol and Trraffic.
'E forcement) are bid and., if pos§ible, will be coordinated
with the Fire Department photo supplies.
Bi e Safety, fide previously, b:dget & in Crime Prevention,.
Public »and. You-th Services, ;page 32, ,has been transferred
to Patrol and "Traffic Enforcement, page" 30, as a Police
Aais,t , t since all Police As;si;stan;ta participate i,
this program. It was explal nod that the majority y of
Assistants time and effort are devoted to traffic:
enforcement.
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Discussion took place regarding School Counselors on
page 33, Investigative and Juvenile Program, concerning
the job functions of the counselors and the fact that
the School District reimburses for one-half the salary
plus fringe benefits during the school year.
Page 34, Crossing Guards, points out that this program
will be funded through Federal Revenue Sharing Funds
during fiscal 1982-1983.
Page 35 covers Police Equipment, Maintenance and Operation
and it was mentioned that mechanics are primarily Public
Works. Staff is analyzing unit price of gasoline as a
result of gasoline prices trending downward. Chief
Pavlock pointed out that the Budget reads that six vehicles
will be purchased but that only five will be Acquired
as indicated by dollars planned for this item. The
Chief also emphasized that the Department's five year
plan schedules ten vehicles for fiscal 1983-1984. It
was also pointed out that the PIMS Unit is shown on
page' -3.5 as "Computer Program ILEC."
Discussion of the Police Department's Budget was concluded
by Village Manager Burghard explaining that Central Dispatch,
page 49, will be reduced from $215,000 to $205,000 as
a result of more recent Budget information from the Service.
It was explained that fiscal year 1981-1982 will reflect
thirteen monthly payments, one of which is a prepayment
thereby converting the Service to a prepaid basis.
IV. LAKE MICHIGAN WATER
Village Manager Burghatd reported that John Nuveen and
Company had submitted a preliminary report and that he
had requested that the report be revised to make it
clearer and easier to understand. He stated that the
report covered the funding of Mount Prospect's participation
in the systems either through Real Estate Taxes or a
user's charge. The revised report is expected to be
ready either by the March 30, 1982 Committee of the Whole
meeting or for the first Committee of the Whole meeting
in April, 1982.
Village Manager Burghard's Water System Cash Flow Analysis
memo was included with material distributed to the Mayor
and Board of Trustees at this meeting. John Nuveen and
Company's Analysis on this topic was attached to this
memo.
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V. VILLAGE MANAGER'S__ REPORT
1. WELL #17. Village Manager Burghard reported that
the Village was still within budget, but that a cave-
in had been experienced at 1280 feet. The pump is
expected to be installed next week.'
2. WELLER CREEK. Discussion took place regarding
trees that were to remain as originally planned and
that additional trees could also be planted in the
future. Further discussion covered the status and
definition of,a`full-time resident engineer.
Engineers have given the., opinion that paving block as
planned substitutive will equal the performance of the
earlier planned block. Completion of this project
depends on the weather.
The Village Manager did state that bids for Northwest
Highway lighting will be let April 5, 1982 and that
possibly results ,of these can be submitted to the Mayor
and Board of Trustees on April 6, 1982 at the first
reading of the Budget: Ordinance.'
3. SIGN ORDINANCE. The draft of the Ordinance is
planned to be, ready attheend of April, 1982.
VI. ADJOURNMENT
The meeting was adjourned at 8.30 p.m.
Respectfully submitted,
TERRANCE L. BURGHARD
Village Manager
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Pn
MINUTES
COMMITTEE OF THE WHOLE
MARCH 9, 1982
I. ROLL CALL
Mayor Krause called the meeting to order at 7:37 p.m,
in the Public Safety Building, 112 East Northwest
Highway. Present at the meeting were; Mayor Krause,
Trustees Ralph Arthur, Gerald Farley, Leo Floros.
Trustee Ted Wattenberg arrived at 7:55 p.m. Absent
from the meeting were Trustees Miller and Murauskis.
Also, present at the meeting were Village Manager
Terrance Burghard, Director of Management Services
John Hedstrom, Director of Health Services Pat Luehring,
Director of Community Development Ken Fritz, Senior
Citizen Coordinator Fran Eisenman and Planner Steve Park.
There were approximately seven persons in the audience.
II. MINUTES
The Minutes of the Committee of the Whole meeting of
February 23, 1982 were accepted and filed with the
following change. Under role call, it should be noticed
that Director of Management Services John Hedstrom was
also in attendance at the meeting.
III. CABLE TV INTERCONNECTION
Mayor Krause presented,two alternatives'developed by the
Cable TV Task Force of the Northwest Municipal Conference.
The one proposal, referred to as Level I, provides basic
coordination throughout the Northwest Municipal Conference
of those municipalities desiring to participate regardless
of the company association for Cable TV. At this Level,
it is anticipated that the total program cost would be
$22,200 for the first year and Mount Prospect's share
would be $1,700. The specific objective of this Level
would be to coordinate communication between the various
companies and the municipalities in ' the Northwest Municipal
Conference, with special focus on system interconnection
and overall programming. ' Additionally, at this Level, the
member municipalities would spend a considerable amount of
time training and fostering local program initiatives. The
other alternative, referred to as Level II, would also
provide an independent intergovernmental agency, but in
this instance, the membership in that agency would be
limited to those communities with the same contract and
franchisee. The estimated cost of this program would be
$28,750 per year with Mount Prospect's share being $3,700.
IV.
The larger proportionate share of the
Prospect comes about because of the s
Village of Mount
allersize: of
poct is one o
p. At this
alternativ , there 'wooLo oe more inrer-act un and the
agency would also assume responsibilities for monitoring
construction and disputes. After some general discussion
raisinsz ouestion,s about the Deed for an agency and as to
TrusteesArthur
and Farley :indicated their tendency
Leveltowards
II. Even though Level II would cost the
Village more dollars, it was the opinion of the Committee
of the Whole that the Agency would do more for the local
community. Trustee Floros inquired as to the method of
financing this participation and it was explained that
our costs would be directly from our Cable TV revenue.
NORTHWEST MUNICIPAL CONFERENCE -TAXI CAB STUDY
Director of Health Services Pat Luehring reviewed the
progress in the past year with the Northwest Municipal
Conference Task. Force on taxi regulations. This matter
came to the Conference's attention well over a year
ago in an attempt to respond 'to a Study prepared by the
Chicago Area Transportation Study. This analysis of the
taxi industry showed that the number of various local
regulatans were, in fact, restricting competition and
the operating abilities of the various taxi companies.
Through a series of meetings, sponsored by the Northwest
Municipal Conference, together with member municipalities
and representatives of the taxi industry, it was 'determined
that the northwest suburban region could be broken into
sub -regions and through the adoption of some standardized
ordinances, the regulations affecting the taxi industry
could be greatly reduced thus increasing their operating
efficiency. Additionally, through deregulation of fares,
there would be greater' competition and a broader service
available to the northwest suburban residents. Presently,
with the methods required by local ordinances, a taxi
company taking a citizen from the Village of Mount Prospect
into Des Plaines, for example, cannot then pick up a fare
in Des Plaines and transport that fare elsewhere. The end
result is that the taxi must "deadhead" back to the city
for which it is licensed. By broadening these regulations
and deregulating fares, it is felt that; there would be a
greater setvice to all of our 'residents and reduce some
costs for the taxi' companies. The Committee of the Whole
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raised some questions as to the effect of this procedure
should it be enacted upon our senior citizen taxi program.
Mr. Luehring responded that if we were to allow a greater
number of taxi companies to come in to the Village of
Mount Prospect, we would bid our taxi service periodically
and that additional competition may well produce lower
costs to the taxpayer. We could continue to contract for
services and have our program regardless of the structure
of the taxi ordinances. After some further general
discussion, the Committee of the Whole authorized the
staff to continue to spend some time on this project and
to report back to the Board periodically. The Northwest
Municipal Conference Transportation Committee is going
to review this matter at its April meeting and make a
subsequent presentation to the entire membership. We
would expect that we would be returning to the Mayor and
the Board of Trustees for some kind of official action
in June or July of 1982.
V. 1982-1983 BUDGET
The Committee of 'the Whole reviewed pages 50 thru 67
of the tentative Budget, including the Department of
Health and Community Development. The Committee
discussed animal control and the results of the changes
made last Budget year. Mr. Luehring, Director of
Health Services, reported that even though we are spending
less time and less money on the animal control program
this year, through education and placing,certain
responsibilities on individual residents, we have actually
trapped and disposed of more animals this year than we
have in prior years. In the area of the Community
Development Department, the staff presented tentative
changes in the Community Development Block Grant program
and these changes will be documented in the subsequent
printing of the Budget. The changes were a result of
a reduction in the authorization from the Department of
Housing and Urban Development for the coming fiscal year.
The following changes were presented to the Board. On
page 66, under Personnel Services, the new total is $36,734;
under Contractual Services, the new total is $12,292; and
under Capital Expenditures, the new total is $820,200.
The total for the Community Development Block Grant program
is, therefore, $869,926'. These reductions, again, were
necessary because of the reduced revenue anticipated through
the Grant Program.
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VI. MANAGER'S REPORT
1. The Village Manager presented the Committee of -he
Whole with an update on the progress of negotiating with
the general contractor'for the improvements at'WELLE.R
CREEK. Previously, the contractor had proposed a 15%
increase in the contract since the construction was delayed
from the 1981 season to the 1982 season. This 15% addition
was priced at $30,000. At the time that the Mayor and
the Board approved the contracts for the engineer and the
landscaping, the Village Manager had been instructed to
continue negotiations with Nagle Excavating since his 15%
proposal was higher than the other contracts. The Manager
reported that the Director of Public Works was able to have
Nagle reduce his price increase to 10% which is $20,000.
This reduction was accomplished because Nagle was able to
substantiate that his product alternative paving block did
meet the performance standards as specified and reviewed
by the engineering consultant. Additionally, since the
Environmental Protection Agency is requiring that spoil
material from the Creek be transferred to an approved
landfill, that work would be accomplished by the Village.
Therefore, the total estimated cost in the contract will
be $26,000. Village Manager reported that there were
sufficient funds in the Flood- Control Bond account to cover
this and that in 'fact it was still within the engineering
estimate that had been projected last fiscal year.
2. On WELL #17, the Village Manager reported that the
bailing operation: was still in progress and that the
contractor had another 5 feet of sand to remove. The
pump has been assembled and is ready to be shipped to
the Village and certain piping changes have been made.
The program is still within budget as approved by the
Mayor and the Board of Trustees and we "expect the Well
to be on line this spring.
VII. ANY OTHER BUSINESS
Mayor Krause suggested that the staff look into an
inspection program for apartments; the cost of which
ought to be paid through license fees to the apartment
owners. The purpose of this inspection program would
be to assist the Department of Community Development and
the objectives of that program in slowing or eliminating
the decline in multi -family housing. Trustee Floros
discussed an article covering the Village of Schaumburg's
intention to develop an ordinance governing the rental
of homes for similar reasons in order to prvent or
diminish decay.
VIII . ADJOURNMENT
The meeting was
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adjourned at 9:28 p.m.
TERRANCE L BURGHARD
Village Manager
s
Village of 1"cunt Prospect
112 E. Northwest Highway Mount Prospect. Illinois 60056
DEPARTMENT OF POLICE Phone 312 / 392-6000
Chief Ronald W. Pavlock
Ms Margaret Hall February 18, 1982
PIMS Analyst
Illinois Law Enforcement Commission
120 South Riverside Plaza
Chicago, Illinois 60606
Dear Meg:
Being involved in the developmental stages of the PIMS project, you have
little opportunity to become aware of the success the field users experience
from your work. The following case is only a single example of several successes
the Mount Prospect Police Department has had with PIMS.
On February 13th at about 3:30 PM, one of our officers was dispatched on a call
of an indecent exposure which occured in the hallway of a large apartment complex.
On arrival, the offender was gone and the victim could only supply the following
physical description;
Male, White, 6'03" or 6'04", Medium Weight (180 - 190)
in his early 20's, wore glasses and was clean shaven.
After completing the initial report, ,the on -duty supervisor, Sgt. Lischalk,
ran this data through the Mount Prospect PIMS terminal and arrived at one
single hit. The search was made by description and, as there was only one hit,
there was no need to cross-reference the search with an arrest search. With this
additional information, the investigation continued with interviews of the
suspects father and other associated individuals. A photographic line-up was
conducted and additional steps were taken in the direction of the suspect.
On February 16th the suspect turned himself in and confessed to the offense of
indecent exposure. Appropriate charges were completed and the defendant is
waiting for trial.
This particular case would probably never have been solved without the PIMS
information/hit on a search. With the PIMS information, we were able to follow
a lead, develop additional information, locate a suspect photograph, hold a
photo line-up, locate the defendant and effect an arrest clearing the offense.
CRIME PREVENTION CONSULTANTS.
Page 2
Please advise Scott, Steve and everyone else associated with the PIMS project
that.all the time and efforts spent on development, research, planning and
improvements are paying off. It is very exciting for the officers to be a part
of a computer system which works for them. It is equally rewarding to be
involved in the development and production of a -system designed to serve our
community. However, in the office, you seldom see the benefits or tangible
results of the system. Here is a single incident where the payoffs are very
evident.
Sincerely,
i
pll:aco&w�
Phil"Herman
Records Supervisor,
Mount Prospect Police Department
cc: Chief R. Pavlock
Village Manager T. Burghard
t