HomeMy WebLinkAbout3269_001,4,
MINUTES
COMMITTEE OF THE WHOLE
MAY 25, 1982
I. ROLL CALL
Mayor Krause called the meeting to order at 7:30 p.m.,
in the Public Safety Building, 112 East Northwest
Highway. Present at the meeting were: Mayor Krause,
Trustees, Ralph Arthur, Gerald Farley, Leo Floros,
Edward Miller, Norma Murauskis and Theodore Wattenberg.
Also present at the meeting were: Assistant Village
Manager Jay Hedges, Director of Community Development
Kenneth Fritz, Village Planner Steve Park, Assistant
Planner Teresa Zogby and Administrative Intern John
Bowman and approximately eight persons in the audience.
II. MINUTES
The Minutes of the Committee of the Whole meeting of
May 11, 1982 were reviewed and filed.
III. MULTI -FAMILY REHABILITATION LOAN PROGRAM GUIDELINES
Mayor Krause briefly indicated that the staff had been
researching possible multi -family rehabilitation loan
program guidelines and'indicated that a proposed program
had been distributed with the Trustees' packets. It was
indicated that staff was available to answer any questions
that the Trustees might have on this Program. General
discussion followed, initiated by Trustee Farley, regarding
the conditions of the agreement listed as item 6 under
the proposed Program. These conditions included, in
particular, that in each structure to be rehabilitated
approximately 20% of the units be reserved for low and
moderate income tenants as defined by the HUD income
limits in effect at the time. Teresa Zogby, Assistant
Planner, stated that a provision of this type was
required'in order that the Program would benefit low
and moderate income individuals as required of programs
funded by Community Development Block Grants. It was
then pointed out that the plan does provide that if any
current tenants in each unit meet these financial guide-
lines that they would satisfy this requirement. However,
if less than 20% of current tenants qualify as low or
moderate income; then the landlord would be required
to submit a plan which would include reserving specific
units for low and moderate income individuals as vacancies
occur. Landlords would not be encouraged or permitted
to force current tenants out in order to make room for
low or moderate income individuals and specific safeguards
to this effect are provided.
Teresa Zogby and Steve Park then explained that low
and moderate income was defined as 80% of the median
income in the Chicago metropolitan area. For a family
of one, this would be an annual income not to exceed
$15,250 per year; or for a family of four, not to
exceed $21,750 per year. Landlords would have the
option of using the Northwest Opportunities Center
or other agencies to determine tenant financial
eligibility for the program. The Village of Mount
Prospect, as required by HUD guidelines, contracts with
the Northwest Opportunities Center for this service. The
contract for fiscal 1982-1983 beginning July 1, which is
funded through Community Development Block Grant Funds,
is in the amount of $8,500. Mr. Park then reviewed the
provisions of the program that would require that the
rent level for any year during the term of the rehabilita-
tion loan may not exceed 90% of the fair market rent level
established by; HUD which is in effect at the time.. The
current fair market level for one' -bedroom apartment is
approximately ,$345 per month. After general discussion,
the consensus.of the Board was that staff should continue
to review the program, and in particular, review provisions
requiring reserved `units for lora and moderate income
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individuals.-
IV.
ndividuals:IV. BUSINESS REHABILITATION LOAN PROGRAM
Mayor Krause introduced the, program and indicated that
staff had revised the Loan Program guidelines as a result
of a lack of interest in the current Program. General
discussion followed and it was pointed out that the
current program which has a maximum subsidy ;of 6% for
loans of five years or less and 7% for loans up to ten
years has not been sufficient to stimulate interest in
the program. The current proposal, which was prepared
by staff and distributed to Board members previous to
the Committee ;of the Whole meeting, was developed after
meeting with representatives from financial, institutions
and the business community. This proposal provides a
maximum loan up to $25,000 and the Village' would subsidize
one-half of the interest. The Village has available
$125,000 through its Community Development Block Grant
Funds for this 'Program. Loans would be available to
owners or tenants of buildings and all rehabilitation
projects would be required first to correct any existing
health and safety code violations. Beyond this, the
loan could be used -for any repair, remodeling or rehabilita-
tion to an existing business structure, exterior and/or
interior. New construction, or construction of additions
to existing structures, would not be permitted. The
improvement would be limited to the structure itself and
could include such ielements as _ roofs, ceilings, floors,
facade, electrical/pluming, heating `and 'central cooling,
painting and structural' work. It was pointed out that
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defaults on loans would be the responsibility of the
bank involved and would in no way become a liability to
the Village of Mount Prospect. In determining interest
in the program, approximately 100 surveys were sent out
to tenants and owners with a 30% response rate. The
consensus of the Board was to concur with the staff
recommendations and staff was directed to work with
the Village attorney to amend our current code to
provide for this assistance.
V. SIGN ORDINANCE
Director of Community Development Kenneth Fritz was asked
to review, in general, the proposed Sign Ordinance. Mr.
Fritz indicated that this recommendation was a result of
many sessions of the Sign Subcommittee, which represented
the Village Planning Commission, Zoning Board of Appeals,
Downtown Business District Development and Redevelopment
Committee and the Chamber of Commerce. This ordinance
proposes that land use categories be established based on
common sign needs. These categories would include
residential, office/institutional, industrial, commercial
and undevelop&-d. Thus, sign standards are specified for
each land use category rather than by zoning districts.
An incentive approach to sign regulation is proposed and
would provide bonuses for certain design elements. For
example, the area of a sign may be increased by 15% for
free-standing signs which include landscaping at the
base of the sign, and signs which are limited to two
colors would receive bonuses as well. Mr. Fritz went
on to explain that billboards would be permitted only in
undeveloped areas and that the current permitted size of
300 'square feet has been reduced to 150 square feet. It
is believed that total prohibition of billboards within
the community might be challenged in court. An amortization
schedule is provided within the proposed ordinance, and
would allow for up to five years for the depreciation of
existing signs and then a one-year grace period.
Additionally, if there is evidence of a longer depreciation
period, exceptions will be considered. An inventory of
non -conforming and illegal signs is in progress, and will
assist in projecting the impact this ordinance will have
on existing signs. While the inventory will be ongoing
some observations should be available prior to final
Board action on this ordinance. Following discussion,
the consensus of the Village Board was to direct that a
special public hearing be held on the proposed Sign
Ordinance and that representatives of the business community
be notified and invited to participate.
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Village of Mount Prospect
Mount Prospect, Illinois �w
INTEROFFICE MEMORANDUM
TO: TERRANCE L. BURGHARD,-VILLAGE MANAGER
FROM: RONALD W. PAVLOCK, CHIEF OF POLICE
LAWRENCE A. PAIRITZ, FIRE CHIEF
SUBJECT: EXEMPT RANK ORDINANCES
DATE: JUNE 3, 19$2
During the past several months the police department has been going through
several organizational changes directed at placing the management
responsibilities of the department in exempt rank positions. The purpose
of this reorganization is to move more sworn personnel out in the field
and working where citizens receive the greatest benefit. These proposed
ordinances changing the exempt rank structure of the department are merely
a coupling of past ordinances recently authorized by the Mayor and Board
of Trustees relative to the Board of Fire and Police Commissioners Rules
and Regulations. The BOFPC ordinances provide greater authority for the
Fire and Police Chiefs in working with the Commission as it pertains to
demotion, promotion, hiring and termination. The proposed ordinances as
attached will further enhance the management staff of the Fire and Police
Departments by allowing the Chiefs, with the advice and consent of the
Village Manager, to replace vacancies with competent personnel from either
inside or outside the departments.
POLICE DEPARTMENT REORGANIZATION
As you know, recently the Police Chief's office, in agreement with your
office, held an Assessment Center attempting to fill four vacant Commander
positions in the department. These vacancies were created through the
retirement of several command personnel. However, the examination process
provided only one individual that showed the competencies to handle the
Commander position. The Commander position is a position created to
eventually eliminate the civil service Lieutenant position. This
transitional reorganization will allow for one remaining Lieutenant as
that person has not retired or resigned at this time. Based upon this
Commander Assessment Center we are proposing we restructure the police
department utilizing the proposed exempt ranks ordinances for future
career development within the department, as well as recruiting a competent
Deputy Chief from outside the department. Personnel from within the
department will be allowed to compete, but the results of the Commander
testing are indicative of the need to also recruit from outside the
present personnel. This process can be completed within the present
budgetary and personnel authorizations.
June 4, 1982
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This approach would enhance the police organization by providing for
a Deputy Chief of Support Services (Records, Property and Research and
Development), and a second Deputy Chief in charge of Field Services
(Patrol, Investigation and Crime Prevention). It is the Police Chief's
intention to develop people from within the organization to eventually
assume the four Commander positions, three of which are presently vacant,
and eventually eliminate the Lieutenant's position and all Watch
Commander positions. This would move approximately six supervisory
personnel out into the field where they can be more effective. The
ordinances will allow for a transitory organization that will eventually
conclude into a solid and professional police organization that allows
for positive management, as well as effective street supervision at
optimal cost effectiveness.
As mentioned earlier, this new proposed ordinance if acceptable, coupled
with changes authorized by the Mayor and Board of Trustees relative to
the BOFPC, will create more efficient Fire and Police Departments,
authorizing outside expertise personnel, as well as develop tremendous
potential within current staff.
Thank you for your consideration.
Ro�iald W. Pavlock
Chief of Police
RWP: j h
Attch.
Lawrence A. Pairitz
Fire Chief
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER TERRANCE L. BURGHARD
FROM: ASSISTANT VILLAGE MANAGER
DATE: JUNE 4, 1982
SUBJECT: SELF-FUNDED HEALTH INSURANCE AND CONVENTIONAL
LIFE INSURANCE RECOMMENDATION
At the direction of the Village Board, the staff has solicited
final quotes for self -funding health insurance and conventional
life insurance. We recommend contracting with Fort Dearborn
Employee B°enefit'Administrators, the low bidder. Their
fixed costs are $39,037 and guaranteed for two years.
Annual expected net cost to the Village is $253,646 and
maximum net costs are $321,788. This, proposal includes the
new benefits previously discussed. Compared to anticipated
costs of $363,000 for fiscal 1982-1983, if we were to remain
with Connecticut General and our current benefit level, we
anticipate first year savings_ with Fort Dearborn to be
between $42,000 and $110,000.
Quotes were received on Monday, May 24, from six companies
which quoted through three different brokers. These proposals
have been analyzed and the finalists visited personally to
review their operations. References have been checked as
well as the ratings of the carriers. The Finance Commission
received all of the above information at their meeting of
June 3 and will report to the Board prior to the Committee
of the Whole meeting on June 8. Their consensus, however,
was in support of both the concept of self -funding and
accepting the low bidder, if qualified.
The final decision came down to Fort Dearborn and Gallagher
Bassett. Fixed costs are only $500 more with Gallagher
Bassett, however, the Village would assume an additional
$15,000 of potential liability with Gallagher Bassett becAuse
their attachment point is higher for aggregate stop loss
coverage. Fort Dearborn has also guaranteed their administrative
charges ($9,687) for three years, and life insurance stop
loss premiums for two years. Gallagher Bassett's proposal
is guaranteed for only one year. Because we have had no
previous experience with Fort Dearborn, we have reviewed
their operation extensively and find no indication of future
or past problems.
Mr. Duncan, who acted as our broker, and representatives of
Fort Dearborn will be available on June 8 to respond to
questions from the Village Board.
JAY R. HEDGES
JRH/rcw
C: Director of Management Services John Hedstrom