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HomeMy WebLinkAbout3565_001MINUTES COMMITTEE OF THE WHOLE NOVEMBER 10, 1981 The meeting was called to order by Mayor Krause at 7:30 P.M. in the Public Safety Building, 112 East Northwest Highway. Present at the meeting were: Mayor Krause, Trustees Ralph Arthur, Gerald Farley, Leo Floros, Edward Miller, and Norma Maurauskis. Absent was Trustee Ted Wattenberg. Also insattendance were Village Manager Terrance Burghard, Assistant Village Manager Edward Geick, Police Chief Ronald Pavlock, and certain other staff of the Police Department, and there were approximately three persons in the audience. II. MINUTES The Minutes of the Committee of the Whole meeting of October 13, 1981, were accepted and filed. III. POLICE INFORMATION MANAGEMENT SYSTEM Mayor Krause reviewed with the Committee of the Whole the initial presentation made by the Staff on October 13th regarding the proposal of the Illinois Law Enforcement Coission that the Village of Mount Prospect be used as a test site for the installation and operation of a Police Information Management System (PIMS). Chief Pavlock then introduced his staff, Sgt. Bopp, Officer Herman, and Mr. Scott Levin, a representative of the Illinois Law Enforcement Commission. The Committee of the Whole and interested members of the 'audience were then given a tour of the Records Department wherein Officer Herman and Sgt. Bopp reviewed the existing Villlage's search capacity, input ability, file reference for Police records.- In returning to the Board room Mr. Scott Levin of ILEC reviewed the history of the information system and explained that it had been first installed in the City of Joliet and Joliet's local computer but it was found to be expensive and required substantial internal technical staff to keep the system operating. Subsequently a number of Cook County suburban communities got together and developed a concept paper in an effort to seek ways to consolidate staff and equipment and yet provide this kind of information service to suburban communities. Chief Pavlock pointed out that the estimated cost to the municipality would be a minimum of $10,120.00 per year to a maximum estimated cost of $15,741.00. Inasmuch as this is a matter that would be of no expense to the Village in the current fiscal year it would require the _2 - budgeting of funds for next fiscal year. The agreement being offered by the Illinois Law Enforcement Commission is to provide all the expenses to the Village until June 1982. Subsequent continuation of the program after that date will require the figure stated by Chief Pavlock for its maintenance and operation. A, general discussion ensued and the Mayor and the Board had numerous questions regarding budget estimates, funding from grants and State of Illinois, the basic organization and structure of the user group, and the development of bylaws sufficient to protect the community interests in the future. The Village Board directed that this matter be placed on the subsequent Village Board agenda for consideration of the contract. Consensus of the Committee of the Whole was that the matter ought to be pursued as it will. provide increased service to the communityand increase the department's productivity. IV. PUBLICATION COSTS AND ZBA FEES Village Clerk Carol Fields and Assistant Manager Ed Geick presented the Committee of the Whole with proposals to reduce some of the expenses from General Corporate Fund as it relates to the publication of ordinances and costs of administering Zone Board of Appeals cases. Staff was recommending that ZBA case transcript costs be passed on to the petitioner. While this is stated in local ordinance form currently it has not been the community's practice to pass on all those costs to each petitioner. General discussion ensued as to the need of the transcript vs. keeping a tape recording of the hearings and producing transcriptions as necessary. It was the consensus of the Committee of the Whole that transcripts are a required item and should be continued'. It was painted out that in some cases a petitioner has no 'control over the length of the transcript and subsequently the cost of that transcript. This is particularly true in neighborhood disputes where other parties cancontinue the discussion and add to the cost of the petitioner significantly. It was the consensus of the Committee of the Whole that a method be found whereby the costs of transcripts be passed on but that some device be utilized to protect petitioners from assuming unfair cost burdens. The administration was directed to evaluate when it is legally possible to differentiate between transcript fees and costs for residential property (single family single lot) and multi -family commercial properties. It may be possible to establish fee schedule based upon lot size and/or property classification. The adminstration indicated that it would contact the Village Attorney to discuss this matter in depth`. Village Clerk Carol Fields reviewed with the Committee of the Whole the costs of publishing local ordinances and pointed out that State statutes does provide that ordinances can be published in pamphlet -3 - form. Pamphlet form would mean that the ordinances are available within the Village Hall and interested parties could come in and pick up copies there. Mayor Krause suggested that the administration evaluate the possibility of publishing in one or two local newspapers a monthly summary in the legal section of the newspaper indicating by title and purpose those ordinances adopted by the Mayor and the Board during that month, and that copies of said ordinance are available in the Village Clerk's office. The administration was directed to take both items, publishing in pamphlet form and ZBA transcript case, and when sufficient legal research has been accomplished any ordinance necessary to implement changes should be brought to the appropriate bodies. V. MANAGER'S REPORT 1. Cablenet. The Village Manager reported that pursuant to the Village Board's direction at the last public meeting Staff appeared before the Plan Commission and respectfully requested that the Commission reconsider its position on the zoning interpretation. Plan Commission met on November 4 and did decide to withdraw its appeal to the Zone Board of Appeals. During that meeting with the Plan Commission the administration did represent that the ordinance may in fact be too liberal in its allowance for height of antennas in industrial districts and that the Staff would draft up some alternative proposals for controlling height in the future. Staff also requested that the Plan Commission submit their suggestions for height limitations to the Staff. 2. Busse and Wille. Village Manager reported that the Director of Public Works and Director of Community Development have indicated that the contractor CNF Concrete has been going very slowly on the :Busse and Wille development and that notices have been sent by our consulting engineer Baxter and Woodman that if the contractor does not finish the project pursuant to the contract he will be assessed $140.00 per day as damage claim. If the contractor cannot wrap up the south side of the street by December lst, we will put off all improvements on the north side of the street until Spring. 3. Xytel. Village Manager reported that a meeting has transpired between Xytel and the Village Staff and that Xytel represents that they have a perspective purchaser for their industrial revenue bonds. Additionally the purchaser has requested that Xytel provide a letter of credit as an additional guarantee that the bonds and a letter of intent has been submitted by the Harris Bank. The Xytel revenue bond matter would probably -4 - come before the Mayor and the Board in December of this year. 4. Well #11. The Village Manager reviewed a report submitted to his office ;by Director of Public Works, Mr. Herbert Weeks. Well No. 11 located on the Golf Course has declined substantially in well production from 1250 GPM to less than 700 GPM. Cost estimate to remove and replace the well pump is: anticipated to be $25,000 and the Village Manager indicated that this matter should be on a subsequent Village Board agenda. Consensus of the Committee of the Whole was that the adminstration should proceed with the emergency repairs and have the matter scheduled for formal action of the Board at its November 17th Village Board meeting. VI. ANY OTHER BUSINESS Trustee Floros inquired as to the status of the Mount Prospect Road improvements. Mayer Krause responded: that the residents in that area had signed a petition opposing the proposed improvements as originally submitted. The original proposal would include widening of the street and formal curb and gutter storm sewer drainage so that the Mount Prospect side of the road would appear as does the Des Plaines side of the road.. This proposal would also provide for a line of parking on the west side of the road. Residents in the area objected to those improvements but did indicate at a Coffee with Council Meeting that they would return to the Village with another petition making suggestions for changes in the plans or any other idea they might have. In the absence of a response from the citizens the Staff has placed the project on the back burner and no activity has occurred. Mayor Krause invited any interested Board member to attend.the Northwest Municipal Conference meeting on November 11th at the Wheeling Township' Hall. Mayor Krause also reported that Representative Crane is having a meeting on Saturday morning November 14th at the Arlington Heights Village Hall and any and all elected officials are invited to attend., VII. ADJOURNMENT The meeting 'adjourned at 9:45 p.m. Respectfully submitted, TERRANCE L. BURGHARD Village Manager TLB: j