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Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
4
To: T. oonuxxao, VILLAGE xxwAcsx
aoxnu OF p|nE AND poL|cE cu*x/ss/owsxs
L. p4|mTZ, p|mc cx|sF
FROM: R. W. pAvLncu' poucE cmcF
suousCT: onxno OF Ras AND puL|:E cnnm|ss|oxsus noLss AND nssucAT|owS
AMENDMENTS
oxTe VcTnasn 5, 1981
Attached is a copy of an Ordinance amending under home rule authority the
current Board of Fire and police commissioners Rules and Regulations and
a copy of the proposed Board of Fire and Police Commissioners Rules and
Regulations.
The Ordinance as adopted would extend the authority of the Fire and Police
Chiefs in their ability to hire, promote and demote personnel within the
Departments. please refer to the attached Ordinance for the nine
recommended home rule changes.
The attached uoFpc Rules and Regulations are inclusive of the recommended
changes as so stated in the above mentioned Ordinance. Also included in
these Rules and Regulations are changes that bring the current Rules
in conformance with present ,tate law and current court decisions. The
changes also include additions and deletions that, hopefully, will brine
vs into a positive management environment of the Fire and Police mepartmcnts-
The changes gre:
l, cxAp7sn |
This entire section was changed only setting forth those
standards that are not covered under state law.
2. Cx*pTsx o
This chapter updates the disqualification standards to allow
them to meet current state lav descriptions. Also, a change
under section h specifying the vision requirements and further
including the elimination of those persons that are color
blind from the Fire and Police Departments. Section 8 increases
the eligibility requirements for Police Officers to two years
of cvllcee.
3. CHAPTER 3
This chapter increases the minimum obtainable passing score to
^-
October 5` 1981
Page -2-
'
'
Ro points out of )On and also includes incentive for Police
Assistants who have served the Village for a period of three
years or more. This chapter also has been changed to reflect
the discretionary appointment authority of the Fire and police
Chiefsin that, if accepted, allows them to appoint from the
top third of the original eligibility roster candidates for fire-
fighter and police officer' and also give the authority to the
Fire and Police Chiefs to appoint from the top three eligible
candidates for promotion. This chapter increases the probationary
period for original appointees to two years from the current one
year and allows for the Board to offer the position of officer
only once to an eligible candidate.
4' CHAPTER 4
Chapter 4 basically sets up a procedure for an assessment center
process for sworn ranks in the p/rc and Police Departments.It
increases the requirement for passage of a written examination
a^doral examination scores to 80 points rather than JO points.
It eliminates seniority as a consideration /n promotions, sets
forth specific dimension, for promotion and sets forth a
probationary period for a promoted sworn officer in the Fire and
Police Departments.
S cxApreR
This chapter establishes a system allowing for demotion within the
Fire and Police Departments.
6. CHAPTER 6
Chapter 6 simply covers those general areas not covered under
Illinois State Statutes as to rules, Political contributions
Political activities, violation of law and sets forth the '
effective date of the nules.
These rules were authored utilizing my past experiences in public safety
management as well as the experiences of other communities who have been
successful in implementing professional management parameters for their
Fire and Police staff'
Every change that appears on the attached Ordinance and Pules and Regulations
have been tried and tested in the various Police and Fire Agencies throughout
the regional area. | cannot guarantee that they would all meet the
challenges of the federal court system, as their decision making guidelines
change as clothing fashions change ;n today's dynamic society. e
October 5, 1981
Paye -3-
Please review and use the comments section for any recommended changes
or questions you may have. | would ask that they be reviewed over the
next couple of mays as Mr. auryxard would like them to be presented to
the Mayor and Board of Trustees by next Tuesday, October 13, 1981.
YT!a�nk�ou for your assistance in this matte,,
6Ravlockm
Polio/ Chief
/
xwP:jh
Attcho.
onu|wxwcc NO.
AN ono|wxwcs OF THE VILLAGE or muuwT pnospsxT' |u|wo|s pxov|o|w: THAT THE
CODE OF ono|mxxcss OF THE v|LLxss OF MOUNT pxuspccT BE xmswocm BY nsv|s|mc
cxApTsn 5, xxT|cLc 7' sErT|ow 5,704' sscT|ow 5.705 OF SAID coos
wnsxsxs, the Village of mount Prospect, Cook County, ||\inois, is a
home rule municipality under the provisions or Article 7 section 6 of the
Illinois Constitution (1970); and
Vxsnsxs, the president and Board of Trustees of the Village of Mount
Prospect find that the continuity of administration and management of the
Mount Prospect Fire=nd Police Departments is a matter concerning the local
government and affairs of the Village; and
wnsxsxs' the President and Board of Trustees of the Village find that the
powers, authority and duties granted to the Board of Fire and police
Commissioners of the Village of Mount Prospect pursuant to Division z') of
Article \o of chapter 24 of the Illinois Revised statutes are insufficient
to provide effective administration and management of the Mount prospect
Fire and police Departments, and
uxcxEAS' the president and Board of Trustees find that the grant of
additional powers, authority and duties to the Board of Fire and pn\icc
Commissioners will facilitate the effective administration and management
of the mount Prospect Fire and Police Departments, and
WHEREAS, the President and Board of Trustees deem the passage of this
Ordinance to be in the best interest and in furtherance of the health'
safety and general welfare of the Village of Mount Prospect and its citizens.
NOW, Txsnsronc, BE IT oxox|wco by the President and Board of Trustees
of the Village of mmvot Prospect, Cook County, Illinois, a home rule
municipality in the exercise of its home rule powers' that:
sscT|ow 1: The provisions of the preamble hereinbefore sot forth are
xercuv restated herein as though herein fully set forth.
secT|nw 2: Chapter 5, Article 7, section 5-704 of the code of Ordinances
�;F—f��-��)laee ,f Mount prospect, Cook County, Illinois, is h=rauy amended
and as amended shall add in full as follows:
Section 5-704. ADOPT AND PUBLISH nuLs5, REsULAT|ONS/PowER.
The Board of Fire and Police commissioners shall have all
powers and authority granted under Division 10'2.1 of the
Illinois Municipal Code, as ^menued, and in addition thereto,
are hereby granted the authority to make such rules and
regulations as are necessary to implement the following
policies and standards:
Ordinance No.
Page -2-
a) the extension of the probationary time period for probationary
officers to periods in excess of six (b) months but not
longer than twenty-four (24) months from the date of the
officer's certification;
b) the establishment of minimum educational standards higher than
that currently provided by law for all original appointees to
the pv|icc Department;
c) the establishment of a preference point system for appointment
to office in the police Department for community Service
Officer, in addition to the preference point system currently
provided by law for veterans on original appointments;
d) the establishment of a minimum level of work experience for
officers as a condition precedent for eligibility to take
promotional examinations;
e} the establishment of a probationary time period for all officers
promoted from a lower rank;
f) the establishment of a demotion procedure whereby the Board
shall have the authority to demote to a lower rank those
officers who in the determination of the Board have not net
the standards of the Fire and Police Departments;
y) the establishment of a pre-test screening procedure for
promotional examinations;
h) the establishment of a selection procedure giving the Fire
Chief or Police chief the authority to select candidates for
officer and, promotion different than that currently provided
by law;
i> elimination of the seniority point system for promotion;
except that the Board shall not have the power to appoint the Chief
of police, the Deputy Chiefs of police' Commanders, and watch
Commanders, the Fire chief, Deputy Fire Chiefs' Captains/Shift
Commanders. The Chief of Police and Chief of the rinc Department
shall be appointed by the Village Manager. Individuals may be
appointed by the Chief of Police with the advice and consent of
the Village Manager for appointment as Deputy Chief of Police,
Commander, and watch Commander. Individuals may be appointed by
the */re chief with the advice and consent of the vi\)ayr Manager
for appointment as Deputy Fire Chief, and/or captain/shift
Commander.
If a member of the Police Department is appointed as Deputy Chief,
Commander or Watch Commander prior to uci^s eligible to retire
on pension he shall be considered as on furlough from the rank he
held immediately prior to his appointment. If he resigns or is
discharged as ocnutv chief, Commander, or Watch Commander prior
to attaining eligibility to retire on pension he shall revert to
and be established in such prior ranx, and thereafter be entitled
to all the benefit's and emoluments of such prior rank, without
regard as to whether a vacancy then exists in such rank,
Ordinance No.
Page -3-
|f a member of the Fire Department is appointed as Deputy Fire
Chief, and/or captain/shift Commander prior to being eligible
to retire on pension he shall be considered as on furlough from
the rank he held immediately prior to his appointment. if he
resigns or is discharged as ucpvtv Fire Chief and/or Captain/
Shift Commander prior to attaining eligibility to retire on
pension he ,hall revert to and be established in such prior
rank and thereafter be entitled to all the benefits and
emoluments of such prior rank' without regard as to whether a
vacancy then exists in such rank'
sscr|uw This Ordinance shall be in ru\) force and effect from and
after its passage and approval as by Statute /n such case made and provided
and publication in accordance with law'
secT|nw 4: All Ordinances, rules and regulations of the vi/lase of Mount
)������—which are in conflict with the provisions of this Ordinance are
hereby repealed solely to the extent of the conflict. .
SECTION If any section, sub -section, sentence' clause or phrase of
ordinance i, for any reason held to be invalid such determination shall
not affect the validity of any remaining portion of this oruinance'
pAsSco THIS day of , 1981'
AYES:
APPROVED THIS day of 1981.
VILLAGE PRESIDENT
RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE
COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT, COUNTY OF
COOK, STATE OF ILLINOIS
Adopted by the Board of Fire and Police Commissioners of the Village
of Mount Prospect, Cook County, Illinois on
CHAPTER 1: ADMINISTRATION
Section 1: Source of Authority.
The Board of Fire and Police Commissioners of the Village of Mt.
Prospect derives its power and authority from an act of the
General Assembly, Division 2.1 of Article 10 of Chapter 24 of
the Illinois Revised Statutes entitled "Board of Fire and
Police Commissioners", as amended, and the ordinances of the
Village of Mount Prospect, Cook County, Illinois, a home rule
municipality under the provisions of Article 7, Section 6 of
the Illinois Constitution of 1970.
Section 2: Definitions.
(a) The word "Board" whenever used, shall mean the Board of
Fire and Police Commissioners of the Village of Mount
Prospect.
(b) The word "Officer" whenever used, shall mean any individ-
ual holding a permanent office as a full time sworn
member of the Fire and Police Departments of the Village
of Mount Prospect as described under the provisions of
the code of Ordinances of the Village of Mount Prospect,
Cook County Illinois, as amended.
(c) The masculine noun or pronoun shall include the feminine,
and the singular shall include the plural.
Section 3: Officers of the Board.
The Board shall annually, at its first meeting in May, elect a
chairperson and a secretary. Said chairperson and secretary
shall hold office for one full year and until their successors
are duly elected and qualified. The chairperson shall be the
presiding officer at all meetings. The secretary shall keep
the minutes of all meetings of the Board in a permanent record
book and shall be the custodian of all forms, papers, books,
records and completed examinations of the Board.
COMMENTS:
Section 4: out/e, of the Board.
The Board shall, in accordance with these rules and regulations,
appoint all Officers of the Fire and Police Departments of the
Village through and including:
I. Police Department: Sergeant - Lieutenant
z. Fire Department: Lieutenant
All positions not indicated above shall' after the effective date
hereof, be exempt from these rules. The Board shall conduct
competitive examinations for original appointment and promotion
in accordance with these rules and regulations and the Board
shall conduct al/ hearings on charges of a disciplinary nature
against any Officer.
Section 5: mcctin
(a) Regular meetings shall be held on the second Monday of each
month, at J:}o p.m. at the Board Room, 2nd Floor, Public
Safety Building, )lz E. Northwest Highway, Mount prospect.
(u) special meetings may be held on the call of the chairperson
or any two Board members, and notice of the oac* and time
of said meeting shall be filed in writing with the secretary
of the Board and signed by either the chairperson or any two
members thereof, and shall be given to each member of the
Board at least twenty-four (24) hours prior to such meeting.
The notice shall contain a brief statement of the business
to be submitted for consideration by the Board at such
special meeting, and no other business shall be considered
at such meeting unless by unanimous consent of all members
of the Board.
Section 6: Quorum.
Two members of "the Board shall constitute a quorum for the trans-
action of business at any regular or special meeting'
Section
Order of Business.
The order of business at any meeting shall be as follows:
l- Approval of the minutes
u. Communications
3. Unfinished business
4. New business
5. Adjournment
Section 8: Rules of Procedure.
The chairperson shall decide all questions of order and in all
cases not specifically provided for by these rules and regulations,
the Board shall be guided by parliamentary law as prescribed in
"Roberts Rules of Order, Newly Revised".
Section 9: Motions.
Motions may be made orally by any member of the Board and shall
be recorded in the minutes together with the action taken thereon.
Section Amendments.
Amendments to these rules and regulations` except those provided
by home rule authority of the mayor and Board of Trustees' may
be made at any meeting of the Board. All such amendments shall
be printed for distribution and notice shall be given of the
place or places where said rules may be obtained. such notice
shall be published in a newspaper of general circulation in the
Village of Mount Prospect and shall specify the date, not less
than ten (\V) days subsequent to the date of such publication,
when such rules shall so into effect.
Sec -tion |l: Annual Report and Budget.
The Board -shall submit during the month of xa,cx, an annual
report of its activities and a budget request for the ensuing
year to the mayor and Board of Trustees of the Village. In said
report, the Board may make any suggestions which it believes will
result in greater efficiency in the Fire and Police Departments.
CHAPTER 2: APPLICATIONS - ORIGINAL APPOINTMENTS
Section 1' Residence.
Applicants for all examinations must be citizens of the United
States and residents of the state of Illinois. Residence in the
Village of Mount Prospect shall no, be a requirement for original
appointment to the Fire and Police Departments; however, after
completion of the probationary period provided for by these
rules and regulations, appointees shall make their place of
residence at a location acceptable to the Police Chief or Fire
Chirf. Failure to do so shall render the appointee ineligible.
The Board shall furnish application blanks for positions on the
Fire and Police oepartme^ts. Application blanks may be obtained
from the Village Hall or by requesting the same in writing from
any member of the Board. The applicant shall furnish, with his
application, a copy of his military service record and discharge
papers, if any, together with certified copies of his birth
certificate and transcript of grades from an accredited college
or university a, hereinafter provided.
.COMMENTS:
Section : Filing -of Applications.
All applicants must file their application with the Board prior
to the taking of the examination for the position for which
application has been made. Applications shall be addressed to
the Board and filed with the secretary or any other person
designated by the Board. The secretary or the designate shall
endorse thereon the date the application was reccivcd' All
applications shall be typed or hand printed and signed by the
applicant. Any applicant knowingly making false statements in
an application shall be rejected by the Boaru, and the applicant
shall be notified of such action. Further, the Board shall
remove any person certified to a position in the Fire and police
Departments upon learning that false statements have been mad*
or that material facts have been misrcprcs°nteu to the Board.
Section 4: Disqualification.
The Board may refuse to examine or, after examinatinn, to certify
as c|iyib)c' any applicant whom the Board determines:
\. to be physically unable to perform the duties for the
position to which the applicant seeks appointment;
a. to be addicted to the habitual use or intoxicating
beverages;
]. to have been convicted of a felony or any misdemeanor
involving moral turpitude;
4. to have been dismissed from any public service for good
cause'
.
5, to have practiced any deception or fraud in the applicant's
application;
u' to have unsatisfactory character or employment references;
7' to have failed to attend an applicant orientation meeting
as directed by the Board;
u. to have failed to fulfill any of the requirements for
applicants which are ,et forth in these rules and
regulations;
9' to have suffered the loss of any or any substantial part
of any limb;
lU' to be a user of narcotics, Cannabis Sativa or other
dangerous drugs, as defined in Chapter 561 of the Illinois
Revised Statutes, not legally prescribed to the applicant
by a licensed physician;
ll' to have been classified by the local Selective Service
Draft Board as a conscientious objector, or who has ever
been so classified;
D' to be otherwise unqualified for service in the Police
vepa,tmcnt.
Any applicant disqualified hereunder shall be notified by the
Board of such disqualification, and upon written request made
by the applicant within five (S) days of the giving of such
notice, shall be afforded an opportunity to be heard thereov.
Thereafter, the Board shall make a determination and shall notify
the applicant accordingly. All determinations by the Board in
this regard shall be final.
Section Defective
Applications found by the Board to be defective o, incomplete
shall be returned to the applicant for correction or completion,
provided the applicant appears qualified for the position sought
from the face of the application. Such application shall be
corrected or completed and returned to the Board within five
<5> days after the rcmm to the applicant by the Board.
Section 6: Physical Requirements.
(a) Applicants must satisfy the health and physical apptituue
requirements of the physical agility test and medical
examination hereinafter provided.
(W Applicants must have 20/40 binocular vision, corrective
to 20/20, and shall not be color ulind' Contact lenses
for correction are not acceptable for service in the
Fire and Police Departments.
Section_7: Age Requirements.
All applicants must have attained the ase of 21 years, but
shall be under 35 years of age at the time of the last date for
filing applications, except a, otherwise provided by the
Statutes of the State of Illinois.
Section 8: Education.
At the time of filing an application for original appointment to
the Police Department, an applicant must have successfully
completed 60 semester hours of credit from accredited colleges
or universities, and the applicant must have maintained at
least a "c" average for said credit hovrs' Applicants for
original appointment to the Fire Department must possess a
high school diploma or its enuiva\cnt.
CHAPTER 3: EXAMINATIONS
Section |: Release of L/abili
All applicants shall execute and deliver to the Board, a release
in favor of the Village of mount Prospect, and each of its
officers, agents and employees, relative to all liability, loss,
damage or expense that may arise as a result of or in connection
with the applicant's participation in a physical agility test,
said release to be in the form prescribed by the avarm'
Section 2� Vacancies.
The Board shall fill vacancies in the Fire and Police Departments
for the class of service under its jurisdiction by competitive
examination and shall as necessary and appropriate prepare and
publish a list of applicants eligible to fill such vacancies.
Section : Notice [ Acceptance f Application.
The secretary of the Board will notify all applicants whose
applications have been accepted by the Board to present them-
selves for examination together wjm a licensed physician's
executed certificate attesting that he is physically capable
of participating in a strenuous physical agility test.
Section4; wo"tiva of sxamination,
Examinations shall be xcla on dates fixed by the Board, and the
date of said examinations shall be advertised in a newspaper
as required by the Statutes of the state of Illinois. Examina-
tions may be postponed by order or the Board. In that event`
said order shall state the reason for the postponement and shall
designate a new date for the conduct of the examination' All
applicants shall be notified of a postponement and of the new
date fixed for the examination.
Section phases of Examinations.
All applicants for original appointment as Officers in the Fire
and Police Departments shall participate in the following
examination phases:
(a) Written Bkai i The subject matter of written
examination shall be such as will fairly test the
capacity of the applicant to discharge the duties of
the position to which the applicant seeks appointment.
No examination shall contain questions regarding the
applicant's political or religious opinions or
(u) Oral Examination: Questions asked of applicants on oral
examination will be such as will enable Board members to
evaluate and grade the applicants on voice, speech,
appearance, alertness, ability to present ideas, judgment,
emotional stability, self-confidence, friendliness and
personal fitness for the position. Each of the criteria
hereinbefore set forth will be graded on a point basis of
I to 10 points'
(c) Background | t; ti Each eligible applicant ,hall
su�mii to fingerprinting by the Police Department or the
vi\)aee` and shall provide signed waivers for access to
such records as may be required by the Board to conduct a
complete background investigation in order to certify the
applicant for appointment under the provisions of Chapter
z Section 4 hereof, prior to certification for appointment.
(d) Physical Agility Test: The physical agility test required
of each applicant as herein provided shall be conducted as
the -Board may direct and shall be uniformly and consistently
applied.
(e) Medical Psychological Examinations: Applicants for original
appointment shall be rcnvireo, upon notification of pending
appointment, to submit to and pass' (i) a medical examination
by e licensed physician, and, (ii) a psychological
examination by = licensed psychological testing service,
both approved by the Board. Failure to pass either
examination shall result in the elimination of the applicant
from the Eligibility Register and from further consideratiov.
These examinations shall be conducted within 60 days of
certification for appointment.
(f) Polygraph Examination: Each applicant shall be required to
submit to a polygraph examination. The examination shall be
conducted by a testing service, licensed by the State of
Illinois,'and selected by the Board.
CoxxswTs:
sacdo^'6: Minimum Grades.
All applicants for original appointment as police officers or fire-
fighters in the police and Fire Departments must attain the
minimum passing grade set forth below:
(a) Written and Oral Examinations.
(i) Applicants must first attain a minimum score of not
less than un points based upon a max/mum obtainable
number of grade points of >oo on the written
examination phase of the examination process. Said
minimum score shall be exclusive of veteran and Community
Service Officer (hereinafter referred to as c.s.o')
preference points as hereinafter provided' The failure
of an applicant to achieve the minimum passing grade as
aforesaid ,hall disqualify the applicant from
participation in the remainder of the examination
process,
'
(ii) In addition, all applicants must successfully complete
the following examination phases which shall be graded
on a pass or fail basis:
l. Background Investigation
2. Physical Agility Test
3. Medical Examination
4. Psychological Examination
5, Polygraph Examination
(iii) In addition to the foregoing, all applicants must
achieve o sufficient score on the ora) examination
phase of the examination process, which, when averaged
with their grade score on the written examination, will
yield an average grade of not less than Do points,
exclusive of Veteran and C.S.O. preference points as
herei'nafter provided.
(b) An applicant's final point score shall be the sum total of
the average of his written and oral examinations, plus the
Veteran and C.S.O. preference points, if any, to which the
applicant is entitled as provided by these rules and
regulations.
Section 7: Written Examination Procedure.
Each applicant will be assigned a numbered envelope and a card
which shall contain the same number as the envelope and on which
the applicant will write his name and address. At the conclusion
of the written examination the applicant will place the completed
papers and the card in the envelope, seal the envelope and deliver
it to the secretary or his designate. No signature shall be
placed upon any examination napers' No marks of identification
tending to disclose the identity of the competitors in the
examination shall be placed on the examination papers. papers of
any applicant violating this rule shall be marked with the
notation ''nsJExTso upom onnsn OF THE aoxno''. Applicants who fail
to achieve a grade of 80 points on the written examination will
be eliminated from all further consideration and will be so
notified by the Board.
Section 8: Finality.
All examination papers shall become the property of the Board and
the grading thereof shall be final and conclusive and not subject
to review by any other board or tribunal of any kind or description.
Section 9: Oral Examination Procedure.
In no event shall few=, than two Board members conduct an oral
examination, and the number of Board members conducting the oral
examination shall be uniform throughout the oral examination
phase of any particular original appointment examination
administered by the Board. Upon completion of each oral inter-
view the auuru members who conducted the interview will evaluate
the applicant on each of the factors set forth in section 5(b)
of this chapter, and will then grade the applicant on the grade
point basis hereinbefore provided. The applicant's final grade
will be the average of the grade point totals given to him by
each or the Board members who conducted the interview.
Section 10: Eliqibility Register - Original Appointments.
Within 60 days after each examination, the Board will prepare,
certify and post a list of eligible applicants who have
successfully passed all examinations as herein provided, (said
list shall hereinafter be referred to as an "Eligibility
Reg istcr")' Applicants shall take the rank upon the Eligibility
Register in the order of their relative excellence as determined
by their point score on the written and oral examinations
determined /n the manner hereinbefore provided. The Eligibility
Register will be posted and applicants who are deemed eligible
shall be notified of the posting thereof. Applicants who are
eligible for Veterans orC.s'o'vrefcrcnc, consideration shall
make a claim to the Board in writing within ln days after the
posting of the Eligibility Register or such claims shall be
deemed waived' Thereafter, preference considerations will be
dealt with in accordance with the Statutes of the state of
Illinois and these rules and reovlations, Thereafter, a
subsequent Eligibility Register, which shall include requested
Veterans =ndC.S.O.prcference points will be prepared, certified
and posted_ Applicants will again be ranked in the order of
their relative excellence including in that determination the
additional preference points as hereinbefore provided. This
Eligibility Register shall remain in affect for a period of two
years from the date of posting or until said Eligibility Register
is exhausted. Vacancies in the Fire s Police Departments under the
jurisdiction of the Board shall be filled by applicants listed
on the Eligibility Register.
Section ll: Veterans and Police Assistants Preferences.
(a) Applicants for original appointment who were engaged in the
military or naval service of the united States for a period
of at least one (\) year and who were honorably discharged
therefrom, or who are or were on inactive or reserve duty
in such military or naval service (not including, however,
persons who were convicted by courtmartia\ or other legal
process for disobedience of orders where such disobedience
consisted of a refusal to perform military service o, its
equivalent) shall be preferred for appointment as Officers
in the Fire or Police Departments of the Village.
(b) Applicants who are or were
Prospect Police Department
have been so employed for
salaried service within a
entitled to preference in
employed in the village of Mount
and are known a, c.3.V', and who
not lass than 4,160 hours of actual
three year period, shall also be
original appointments.
Section 12: Original Appointment Preferences and Limitations.
The Board shall give preference in original appointments to those
applicants described in sectionl\ hereof, whose names appear
in any register of eligible applicants resulting from an
examination for original appointment as Officers in the Fire and
Police Departments of the Village under the jurisdiction of the
Board, by adding five points to the final grade average that they
obtain as a result of the examination ho\u for original appoint-
ment; provided, however, that an applicant shall be entitled to
the addition of such preference points only once regardless of
whether he qualifies under more than one category of applicants
entitled to preference points as described in scctionll hereof'
The numerical result thus obtained shall be applied by the
Board in determining the position of each such applicant on any
Eligibility Register which has been prepared as the result of
an examination for original appointment.
Section 13: Appointment of Members.
The Fire Chief or Police Chief shall appoint all officers and
members of the Fire and Police Departments on the basis of a
list of certified eligibles provided by the Fire and police
aoard. The appointments should be made by the selection of
a person who ranks within the top one-third among those eligible
on the list for appointment except when five or fewer names
remain on the list' all five (or fewer) names become eligible
for appointment. The Board shall establish consistent procedures
for updating and renewing the list of certified eligibles,
including the periods of time such lists shall remain in effect.
The Board shall -issue certificates of appointment to members and
officers of the Fire and Police Departments vacancies in the
respective departments. Only candidates who shall have passed
the examination established by the Board shallbe certified to
the Fire or po)|cc Chief for appointmcnt. These candidates will
be appointed according to the rules and regulations of the 8oard,
Upon the successful completion of any prescribed probationary
period, the Board shall place the member or officer of the
department on a record of certified employees maintained by the
Board. Any person's name shall be stricken from the eligibility
list upon attainment of the age of 36 years as an applicant as
a Fireman/Paramedic and no person shall be appointed as a Fireman/
Paramedic after have attained the age of 36 years, except as
otherwise provided in this ordinance. Any person's name ,hall
be stricken from the eligibility list upon attaining the age of
36 years as an applicant as police Officer, and no person shall
be appointed as a police Officer after having attained the ase of
36 years' except as otherwise provided in this orainance'
Section 14: r,obatinn'
All original appointees to the Fire and Police Departments shall
be appointed on a probationary basis. The term of each appointee's
probationary status shall commence on the date of the appointee's
original appointment to the Fire and Police Departments and shall
continue for a period of two (2) years from and after the date
of the appointee's certification as hereinafter provided,
Section 15: Certification.
(a) Certification of probationary Police Officer status shall
be wmue by the Board upon an applicant', successful
completion of the basic training program as provided by the
Illinois Governmental Lew Enforcement Officers Training
Board within six (6) months of the applicant's original
appointment' The failure of an applicant to successfully
complete said course within said time period shall constitute
grounds for dismissal.
(») Final certification of probationary firemen/paramedics ,hal)
be subject to successful completion or the Certified Fire-
fighter Basic Training Course, Emergency Medical Technician
and Paramedic programs, as prescribed by the Illinois Fire
Protection Personnel Standard and Education commission within
the prescribed probationary period. Applicants shall be
dismissed if unable to successfully complete these courses'
Section 16: Offer of
Any candidate eligible for appointment under these rules may one
time decline an appointment tendered upon giving reasons in
writing satisfactory to the Commission, without losing his position
in the Register of Eligibles except to give way to the next
eligible. If the reasons assiyneu are not satisfactory to the
Commission or, if no reason be given and the eligible does not
accent appointment within seven <7> days after it is tendered to
him' the, his name shall be removed from the Register of Eliyiu\=s.
Section 17: Emergency Appointments.
The Commission may make such temporary appointments as it shall
uccm necessary to protect the healtx, safety and welfare of
Mount Prospect when it determines an emergency need exists. |r
the case of a strike, walk -out "blue-f')u" or similar jou
interference, such appointments shall extend for sixty (60)
days with such'zhirtv (30) day renewals as the Commission, upon
convening the Board, shall determine to be necessarv.
Section 18; Oath of nffi
Prior to commencing duty as an Officer in the Fire and Police
Departments, an applicant shall take such oath and enter into
such bond as is prescribed by the Ordinances of the Village and
the Statutes of the state of Illinois.
CHAPTER 4: Exxx|xxT|owS - peowoT|OwS
sccUnn l: Establishment of Examinations.
The Board shall in accordance with these rules and regulations
provide for promotions in the Fire and Police Departments on
the basis of ascertained merit and examination, and shall provide
in all cases wherein the Board retain, jurisdiction, that
vacancies (other than in cases of original appointments) shall he
filled by promotional examination. All examinations for promotion shall
A
' be competitive among such Officers as desire to submit themselves
to such examination. In the event that the Board determines that
no Officer participating in the examination process is qualified
for promotion under the standards hereinafter provided, or in the
event, that no Officer elects to participate in said promotional
examination, then in that event the Board shall have the option
of extending the examination process to the general public,
provided however, that all Officers who desire to submit them-
selves to said examination shall again be provided an opportunity
to participate in said evaminatioo. All candidates for promotional
examination shall conform to the application and qualification
requirements, heretofore provided for original appointments in
Chapter n xerenr, as pertinent.
Section 2: Notice of Examination.
Promotional examinations shall be xalu on dates fixed by the Board,
and the date of said examinations ,hall be advertised in a
newspaper as required by the Statutes of the State of Illinois.
Examinations may be postponed by order or the Board, in which
event, said order shall state the reason for the postponement
and shall designate a new date for the conduct of the examination.
All candidates shall be notified of a postponement and of the new
mate fixed for the examination.
Section 3: Examination Gradina Process,
In order to be eligible for promotion, candidates must first attain
a minimum passing grade of 80 points on a written examination
(based upon a grade point system of uv to a maximum of )no point,).
Any candidate who fails this pre-screening test will not be allowed
to continue in the testing process' In order to be eligible for
promotion, succe,fu\ candidates must then attain an average
minimum passing grade of 80 grade points on a written and an oral
examination. (Assessment Center Process)
Promotional candidates shall then be graded in accordance with the
following weighted formula:
l, Written Examination score: naw score multiplied by +o%'
2' oral Examination Score: naw score multiplied b, 30%'
}, Departmental Merit and Efficiency Rating as determined by the
departmental evaluation system of the Fire or Police Departments
of the xi|laoc- (Based upon a grade point system of up to a
maximum of \OO points): naw score multiplied by 30%.
In the event the Board deems it necessary to extend the
examination process to the general public, then said examination
shall be administered as hereinbefore provided, except that those
members of the general public participating in said examination
process shall not be entitled to consideration for Departmental
Merit and Efficiency, as hereinbefore provided.
A
Section 4: Written Examination.
(a) Content of Written Examination
The subject matter of written examinations shall be such as
will in the Board's determination fairly test the capacity
of the candidate to discharge the duties of the position to
which the candidate seeks pronmtinn' No examination shall
contain questions regarding the candidate's political or
religious opinions or affiliations.
(b) Written Examination Procedure
Section 5
Each candidate will he assigned a numbered envelope and a
caro which shall contain the same number as the envelope.
At the conclusion of the written examination the candidate
will place the completed papers and the card in the envelope,
seal the envelope and ue/i,er it to the secretary or his
designate. No signature shall be placed upon any examination
pav*rs' No marks of identification tending to disclose the
identity of the competitors in the examination shall be
placed on the examination papers' paper, of any candidate
violating this rule shall be marked with the notation
"xcJccTso opom nxosx or THE BOARD".
Oral Examination.
(a) Content of Oral Examination
Questions asked or candidates on oral examination, will be
such as will enable Board Members and/or their designee(s)
to evaluate and grade the candidates on the following
l. Leadership ability;
2. Administrative skills;
3. Commvr'ication skills;
4' Ability to function satisfactorily in emergency situations:
and
5. Ability to supervise subordinates and to perform duties
and functions in conformance with the established goals
of the Police Department.
Each of these criteria will be graded on a point basis of l to 20
points.
(b) Oral Examination Procedure
Upon completion of each oral interview the Board members and/
or their designee(s) who conducted the interview will evaluate
the candidate on each of the criteria set forth in Section 5(a)
of this chapter' and will then grade the candidate on the
grade point basis sot forth in said Section. The applicant's
final grade will be the average of the sum total of the grade
point totals given to him by each of the Board members and/
or their designee(s) who conducted the interview.
Sect ion -6: service Requirements for Taking Promotional Examination.
All examinations for promotion shall be competitive among such
Officers of the Fire and Police Departments who shall have
completed their probationary period as hereinbefore provided in
Section 14 of chapter 3, prior to the date on which the examination
is conducted, and shall have completed two full years of service
in the rank held after completing said probationary period.
Provideu, however, that said limitation shall not apply to those
Officers or the Fire and Police uepartmenrscertifiea by the Board
as full time Firemen/Paramedics and Police Officers prior to
November l, }98)
Section Eligibility Register - Promotions.
Within 60 days after each such promotional examination, the Board
shall prepare, certify and post an Eligibility Register of
candidates who shall be ranked in the order of their relative
excellence, as determined by the examination process and the
application of Departmental w=rit and Efficiency considerations,
if any, as hereinbefore provided. An average grade of 80 points
on the ora) and written examinations shall be required for listing
on said Register. The Eligibility Register shall be posted and
candidates who are deemed eligible shall be notified thereof.
Thereuron, veterans preference considerations will be applied in
accordance with the statutes of the State of Illinois. Thereaftor,
a subsequent Eligibility Register including requested veterans
preference points, will be prepared and posted and the sane shall
remain in effect for a period of two years from the date of posting,
unless said Eligibility Register is exhausted prior thereto. The
Board shall certify a list of eligible candidates for promotion
to the Fire or Police Chief upon their request. The Commission
shall establish consistent procedures for updating and renewing
the list of certified eligibles, including the periods of times
such lists shall remain in effect. The Fire or Police Chief shall
appoint a can���ate from the list of eligibles. All promotions
shall be made from the three (3) candidates having the highest
ranking on the Eligibility Register as then construed.
Section 8: Probationary Period.
Any candidate promoted by virtue of the examination process shall
be classified as on probationary status for a period of one (l)
year following his promotion. The probationary period will
terminate automatically at the expiration of said one (l) year
period, unless the Fire or Police chief certifies totxc Board
that the probationary officer has not performed his �uties
satisfactorily during that period. In that event, the Board shall
be governed by the procedures for demotion as set forth in
Chapter 5 hereof,
cxxpTcn 5: DISCIPLINE
Section 1: Demotion.
(a) Upon certification by the ripa or police chief to the Board
that a promoted Officer has not performed his duties in a
satisfactory manner, said Officer shall be notified in writing
by registered mai) or personal service of such certification
and shall be requested to appear before the Board at a specified
time and place for a hearing relative to said certification.
The time for the hearing on said certification shall be set
by the Board within 30 days of the time of the filing of such
certification with the Board by the Fire or Police cxicf'
An officer so certified shall be given an opportunity to be
heard in his own defense at said hearing.
(b) The Board may ucmutc any officer previously promoted from a
lower rank with reduction in compensation to a rate not
exceeding the maximum rate of such lower rank' upon a finding,
after hearing, that said Officer is deficient in the
performance or his duties in any one or more of the following
areas:
}' Leadership ability
z. Administrative skills
]. communication skills
4- Ability to function in a satisfactory manner in emergency
situations
5. Ability to supervise subordinates
6. Ability to perform duties and functions in conformance
with the established goals of the Department.
(c) Any Officer of the Fire or Police Department, probationary or
otherwise, may request and/or consent to a demotion to a lower
rank subject, however, to the concurrence of the Board.
Demotion shall result also in a reduction in compensation to
a rate not exceeding the maximum rate of such lower rank'
Section 2; Suspension.
��]on�'
The Fire or Police Chief may suspend without pay any Officer of the
Department for a period not to exceed five (5) days, The Board shall
be notified in writing of all such suspensions. Any Officer so
suspended may appeal in writing to the Board for a review of the
suspension within 24 hours after such suspnnsion' Upon such an
appeal, the Board may sustain the action of the chief' may reverse
said action with instructions that the Officer receive his pay for
the period involved, may suspend the Officer for an additional
period of not more than 30 days, or may discharge the officer, as the
Board may in its discretion determine.
Section 3: Discharge.
An Officer holding o position in the Fire and police Departments shall be
removed and discharged from service in the following manner:
10
(a) The Board may suspend any Officer against whom charges have
been preferred pending investigation of the charges by the
Board, said suspension not to exceed 30 days without pay at
any one time.
(o) Charges shall be preferred in writing and signed by the party
nmuine the same, and shall be filed with the secretary of the
Board. The charges ,hall specify the nature of the infractions
alleged and shall designate the time and place the alleged
infractions occurred.
(c) The officer so charged shall be notified in writing by
registered mai) or personal service of the charges and shall
be requested to appear before the Board for a hearing on the
charges at a specified time and place. An officer so charged
shall be given an opporutnitv to obtain counsel and to be
heard in his own defense at o public hearing to be conducted
by the Board.
(d) The Board shall within 15 days after said hearing is completed.
enter its findings and orders on the record, post the same in
a conspicuous place and notify each interested party by
certified mail.
(c) In the event the officer shall be rnvna guilty of the charges
preferred against him after investigation by the Board and a
hearing on the same all as herein provided, he may be censured
by the ooa,d, suspended for an additional period not exceeding
]o days without pay, or discharged.
cxAprcn 6: sswsxAL
Section l� Rules.
All Officers of the Fire and Police Departments shal| be governed by
these rules and regulations and the rules and regulations of the
Fire and Police'Departments. Any conflict between these rules and
regulations and the rules and regulations of the Fire a^u Police
Departments shall be resolved by the application of these rules
and regulations. Each rule passed by the Board of Fire and pv)ica
Commissioners and each section thereof is an independent rule. The
holding or any rule or section to be void, invalid or ineffective
for any reason does not affect the validity of any other rule or
section,
sccdnm 2: Political Contributions.
No office of the Fire or police Department shall be under any
obligation to contribute to any fund or to render any political
service or be removed or otherwise prejudiced for refusing to do
so, No member of the Fire or Police Department shall discharge,
promote or reduce, or in any manner change the official rank or
compensation of any other Officer is such service, or promise or
threaten to do so, for withholding or refusing to make any
contribution of money or service or any other valuable thing for
any political purpose, or in any other manner directly or indirectly
use his official authority or influence to compel assessment,
-
subscription, contribution or service for such purposes.
Section 3: Political Activities.
No Officer holding a position in the Fire or Police Department of
the Village shall use his official authority or influence to
coerce the political action of any person or body, or to interfere
with any election, or take any active part in a political campaign,
or seek or accept nomination, election, or appointment as an
officer of a political club or organization or serve as a member
of a committee of such club or organization, or circulate or sock
signatures to any petition provided for by any primary or election
law, or act as a worker at the polls, or distribute badges, color
or indicia favoring or opposing a candidate for election or
nomination to a public office, whether federal, ,tate, county or
municipal' However, nothing in this Section shall be construed
to prohibit or prevent any such officer from becoming or continuing
to be a member of a political club or organization or from
attendance at political meetings, or from enjoying entire freedom
from all interference in casting his vote, or from expressing
privately his opinions on all political questions.
Section 4: violation of Law.
Any violation of the laws of any municipality or state, or federal
law or of these rules and regulations, or the rules of the Fire or Police
Department, by any Officer of the Fire or Police Department shall
be cause for the filing of charges against said Officer, and for
disciplinary action as provided herein.
Section 5: Effect.
These Rules and Regulations supersede and replace all Rules and
Regulations previously issued by the Board of Fire and police
Commissioners. These Rules and Regulations shall be in full force
and effect ten (10) days after their passage and publication as
herein providcd,
pxsssD this
1981
aoAnV OF r|xs AND pnc/cE COxm|3S|owEns
VILLAGE OF MOUNT PROSPECT, ILLINOIS
The foregoing consisting of all of the
Commissioners of said Board
Published in the Date
Published in the Date
EFFECTIVE DATE:
` Village of rVlo t Prospec'
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: TenKxwCE L aUxoxxoo, VILLAGE wAwxsEn
FROM: RowxLo W. pAxLOcK. puL|Cs CHIEF
SUBJECT: POLICE IwrunxAT|Vw mxwxusmswT SYSTEM FOR noox coowTY
DATE: sEpTcmoEn 29, 1981
Attached for your signature is the contract between the Village of Mount
Prospect and the Illinois Law Enforcement Commission for the computerized
pn|icc information Management System (P-}.M.S.).
The contract and the original cost estimates (approximately $13,000 minus
y6,500 for L'E.x.o.s, CRT) did not reflect a $|,UOu per month user's fen
The actual estimated single cost to the vix) i � '
eec s approximately �c3 Uo�
minus the $6'500 L'E,A,o.s' CRT elimination. However, it is unknown as
to the time that L,s'x,o's, will be interfaced into this system and at
this time we should look at me $23'000 figure as our budgeted system,
for
fiscal year 82-83.
The attached memo from Sgt. Bopp to Commander Daley gives a breakdown of
the cost estimates after the original grant pariou, In addition, | Ls c
is attempting to negotiate a 50% reduction in mc monthly rental cost
— ---t' ' '
of the equipment through the cook County sheriff's Police Department.~
If this reduction i, authorized and after the elimination of the --'—x o s
CRT, the final annual cost would be reduced from approximately $l5^ ' '
Even though these figures are slightly higher than the initial cstimmtiovs
the benefits that the P�lice Department will derive from the p'|'m's. '
System is well worth the expenditure by the vi\)aoc, some of the benefits
or this System are:
I. A fully automated records retrieval system.
2' A complete software program specifically developed for police
management information.
3. Increased administrative decision making capability from the
system output reports,
4^ Automatic reporting of |-ucn information, completely eliminating
a present function being performed in records.
5. Search capacity which will make investigative efforts more
effective.
6. momcm crime analysis which can be used for directing patrol
efforts at the time and place crime occurs.
September 29` 1981
Page -2-
7. Interface with other police computer programs as L.E.A,D.S, and
| am requesting your support and authorization to continue in the p,|,x.S,
as one of the three test sites for the Cook County Metropolitan Area.
1111� IV,
nald
(Pav'
Police Chief
KHPzjh
Attchs,
. ,
- Village of WIC t Prospe—_t
Muuntp,ospec^, Illinois
INTEROFFICE MEMORANDUM
To: T. Daley, Administrative Support Services Commander
FROM: J. envp - Planning and Research
DATE: September 14, 1981 V
3ooJcCT; Cost Analysis and -Update - p'|.x.s. system .
At the September\oth meeting with |.L'E.C., final cost estimates were given a, to
the P-/'x.s' system. The attached sbruple contract indicates the various costsx
forma/ contract will be forwarded ', since it is necessary that a contract be
signed in order for funds to be transferred.
The following Cost summary will be given in terms of the possible opt/ons.
I.L.E.C. (no 50% reductions) Costs 50% reduction
/wsTALLxT|0x cosTs $2^059.84 (paid by grant) N/A
MONTHLY �nsrs FOR EQUIPMENT 1,122.98 (Paid'by grant) $561.49
ucxTxL 00 months) (per months cost)
YEARLY COST 13'289 (pa|d by grant)
7674.74
PxnT|c|pxT|ow cnsT 12,000 $|'ooO.oO per month 12000.00 �
Total cost while under $25,289.00 included in grant).
grant
l9674.00
-----------------------------
COST
_______________
CnnT ESTIMATES AFTER
GRANT Psxioo.
|wsTxLLAT|Vn COSTS
mows
wowE
wouTxcY nswrxL OF cQoipwswr
936.75
468'37
pAnT'c|pxT|om cosT PER xowTx
1000 .00 '
|oou'oo
TOTAL MONTHLY cosT
1936.75
1468.37
YEARLY cosTs
B z�| oo
' '
17620.44
n|mus Lsxos ncwrAL
6 /6
.�—_
�.00
��6 �
FINAL pnoJccTso cusTs
16725.00
11104.44
January 22, 1981
Mr. William H. Holland
Actin -0 Executive Director
Illinois Law Enforcement Commission
120 South Riverside Plaza
Chicago, Illinois 60606
Dear Mr. Holland:
The purpose of my letter is to express the support from
the Village of Mount Prpspect to the Illinois Law Enforce-
ment Commission for funding and implementation of the
proposed Police Information Management System (PIMS).
Furthermore, the Village of Mount Prospect stands ready
and, in fact, has taken steps to act as one of the initial
demonstration sites for PIMS' implementation.
I understand that limited resources are available for
distribution among or between several competing projects.
With the nature of the economy presently and with everyone's
general expectations for the near future, we can conclude
that resource limitation will be with us for sometime to
come. With those kinds of expectations, it becomes more
crucial that funding decisions be based upon facts that
maximize the greatest utilization of the available resource.
As a Village Manager, I do not have the technical expertise
to fully evaluate the intricate workings and equipment
decisions of each program you are currently considering;
however, there are several managerial guidelines applicable
to the current case. As I understand the situation, the
Commission will be facing a basic decision about choosing
funding for the PIMS system or the NORCASS project. From
my exposure to both project proposals, it would appear to
me that the PIMS project offers the greatest utilization
of your limited resources.
CAROLYN H KRAUSE
TRUSTEES
GERALD L FARLEY
LEO F LOROS
EDWARD J. MILLER
NOR,A J. MURAUSKIS
E r . RIC-ARDSON
Village of
Mount
Prospect
TIEMORE J. WATTENBERG
100 S. Emerson
Mount Prospect, Illinois 60056
TERRANCE U BURGHARD
Phone 312 392-6000
January 22, 1981
Mr. William H. Holland
Actin -0 Executive Director
Illinois Law Enforcement Commission
120 South Riverside Plaza
Chicago, Illinois 60606
Dear Mr. Holland:
The purpose of my letter is to express the support from
the Village of Mount Prpspect to the Illinois Law Enforce-
ment Commission for funding and implementation of the
proposed Police Information Management System (PIMS).
Furthermore, the Village of Mount Prospect stands ready
and, in fact, has taken steps to act as one of the initial
demonstration sites for PIMS' implementation.
I understand that limited resources are available for
distribution among or between several competing projects.
With the nature of the economy presently and with everyone's
general expectations for the near future, we can conclude
that resource limitation will be with us for sometime to
come. With those kinds of expectations, it becomes more
crucial that funding decisions be based upon facts that
maximize the greatest utilization of the available resource.
As a Village Manager, I do not have the technical expertise
to fully evaluate the intricate workings and equipment
decisions of each program you are currently considering;
however, there are several managerial guidelines applicable
to the current case. As I understand the situation, the
Commission will be facing a basic decision about choosing
funding for the PIMS system or the NORCASS project. From
my exposure to both project proposals, it would appear to
me that the PIMS project offers the greatest utilization
of your limited resources.
Page two . . . . .
Mr. William H. Holland
January 22, 1981
This system offers greater flexibility in the usage and
manipulation of: police information data and seems to integrate
well with existing criminal data systems. While the NORCASS
system is limited to 14 communities, PIMS has a potential
of incorporating 40 suburban communities with oz -line
facilities and active back-up. This greater potential and
flexibility should lead to lower per unit operating costs
in the future. Additionally, it would seem to me that the
PIMS system would be staffed and operated in the foreseeable
future by technical staff thoroughly familiar and trained
in criminal data manipulation. In my years of Village
management, I have seen numerous project proposals that
have failed in the operational phase because of under -trained
or unfamiliar staffs or because of high staff turnover in
a relatively small organization. The size and expertise of
the ILEC staff provides the PIMS system with a clear advantage.
In su=ary, I believe that the PIMS system offers greater
flexibility to a larger number of potential departments at
lower operating costs with a currently technically competent
staff. I would urge that the Illinois Law Enforcement
Commission fund the PIMS project. Because of limited
resources at our municipal level, I am greatly encouraged
about the opportunity to increase my local productivity in
the immediate future.
Very truly yours,
"N
TERRANCE L. BURGIURT)i
Village Manager
TLB/rcw
CC: Ralph J. Dorsey, Chief of Police, Village of Mount Prospect
CONCEPT PAPER
Police Information Management Program
for Cook County '
Criminal Justice information Systems Division
Illinois Law Enforcement Commission
July 15, 1980
CONCEPT PAPER
POLICE INFORMATION MANAGEMENT PROGRAM
FOR COOK COUNTY
I. Introduction
Over the past several years, the Criminal Justice Information Systems Division
(CJIS) of the Illinois Law Enforcement Commission (ILEC) has received dozens
of requests from police departments for assistance in acquiring computers or
computer service. As an organization whose purpose is to provide consulting
services and policy guidance for systems development in criminal justice
agencies, CJIS has analyzed the problems surrounding these requests. The
purpose of this paper is to summarize the problems faced by suburban Cook
County police departments and to propose a solution to their data processing
needs.
II. Statement of the Problem
Police departments are increasingly looking toward computerized information
systems to provide solutions to problems in records maintenance and manage-
ment information. While it is true that the decreasing costs of owning and
operates small computers are bringing electronic, data processing systems
wit in reach of small and medium-sized police departments, the increasing
costs of developing and maintaining those systems - in terms of both personnel
and equipment --are &_-_yo__nUresources of all but a few departments.
Unfortunately, the development of a system capable of meeting the needs of a
police department requires considerable resources in terms of both personnel
and computer equipment.
Police information systems are not new. Several exist in the U.S., mostly in
large cities. Few take advantage of the major technological changes of the
past two or three years. Several other issues are particularly relevant. First,
very few, if any, police information systems have been designed with Illinois
agencies specifically in 'mind. Illinois has both an extensive Uniform Crime
Reporting system (UCR) and a sophisticated telecommunications/computer
system, the Law Enforcement Agencies Data System (LEADS). UCR reporting
in Illinois is far more complex than that of any other state. Most of the larger
departments in Illinois report UCR data via their LEADS terminal. This
information is redundantly recorded, somewhat cumbersome to report, and
detracts from the availability of the LEADS terminal for higher priority
applications. A computer system designed for Illinois agencies must address
the needs and enhance the valuable services provided by UCR and LEADS.
The need for systems in Illinois is most applicable to those agencies that
employ from 25-200 officers. The few agencies in the State having more than
200 officers probably have already acquired computer services, while the
agencies in the medium range generally either do without systems or receive
inadequate assistance from city or "hobby" size computers.
2 -
Computer equipment (hardware) prices have declined continuously over the
past decade, and it is expected that the trend will continue. However, even
with the relatively decreased costs, the expense of hardware of the type
required for reliable and professional tactical support is beyond the budgets of
most departments.
The greatest expense involved in obtaining a computer system is not in the
acquisition of hardware, but in the personnel costs associated with the design,
analysis, and programming of a system. While hardware costs are tending to
decrease, personnel costs are rising. If an individual police department were
to contract with a consultant to develop a management information system,
substantial charges would be incurred in familiarizing the contractor with
those needs peculiar to police agencies. Even those consultants having some
experience with law enforcement would need to investigate the characteristics
distinct to the Illinois criminal justice system.
Police departments that contract for consultants to develop computer pro-
grams each pay for the same development costs that may have been charged
against a past development or will be charged against a future development for
another police department. That is, the consultant might develop a system for
department A and charge them for development costs. Later, department B
may contract for a computer system and the same vendor may charge E for
development costs that A has already paid for. Even if the software were to
be developed with grant funds, consultant services would be required to
transfer the software to another agency. In addition, it is most likely that the
software is designed for a specific type of hardware. Additional costs would
be incurred in converting the software to operate on the particular hardware
that the individual police department has acquired.
There are many other costs that are pertinent to the implementation of
computer systems for police agencies. The installation and maintenance of
hardware, and the training of personnel must also be considered. The
management of electronic data processing operations is complex and requires
technical skills and experience in areas such as vendor negotiations, needs
assessment, and operations and telecommunications management. Most police
departments neither have nor can afford to individually provide a high level of
technical and EDP management support.
III. Proposed Solution
Just as with any other problem facing, a suburban police department, the
answer to the data processing problems is greatly determined by the
availability of resources. While the police departments naturally turn to
federal funding for assistance, it is obvious that there are not adequate
resources to provide computer hardware to each of the 100 agencies within the
county. The optimal and only answer requires a sharing of resources that will
Permit capital and operating costs to be apportioned among a larger base of
user agencies.
Unquestionably, the greatest cost involved in acquiring computer services for a
Police department are those associated with personnel, particularly the
analysis, design, and programming functions. CJIS has spent the last year
developing a model police information management program specifically
3 -
designed to meet the needs of Illinois agencies. The first version of this
system will be installed in the Joliet Police Department by early fall. With the
generalizability in its design, this system can easily serve the needs of almost
any Cook County police department. As a central resource, CJIS has provided
the most costly aspect to Joliet without charge.
The CJIS police system would address the great majority of the needs of Cook
County agencies. However, hardware to operate the system represents yet
another substantial cost hurdle. Police agencies that look to federal funding
for assisance have generally met with little success. A real concern with
equitable funding exists. While there are over 100 police departments in Cook
County, many having more than 25 sworn officers, it would require an
exorbitant amount of funding to provide hardware to each department. There
is no fair way to select a few agencies to provide support, while ignoring the
needs of the balance.
As with the software development costs, the hardware solution can be
achieved through a sharing of resources. One central computer site could
serve many police agencies. CJIS, then, proposes to install and operate the
police system which has been developed over the past year, on a central
computer located in the CJIS computer center. The system's use would be
shared by many agencies and would negate the necessity to fund a multitude of
local sites.
The actual design, described in greater detail later in this paper, would involve
a central computer with participating agencies housing 2-4 terminals and a
printer. Agencies would be connected to the computer through leased tele-
communication lines. CJIS would act as a service bureau, operate and main-
tain the computer, store agency data while providing appropriate security, and
perform any special analysis required by the local agency.
Initially, the prograrn would include 3-4 agencies that would serve as test sites.
After a development and test period, other agencies desiring to participate in
the program would be added on an incremental basis. This would ensure that
the computer would not become overloaded by including too many agencies. If
the number of agencies requesting computer access were to exceed the
capacity of the computer, then additional hardware would need to be obtained.
However, this approach is by far more cost efficient than funding individual
agency computers.
The centrally located, shared computer will provide further cost benefit to the
user agencies through an apportionment of system maintenance costs, which
occur in two areas. First,'the service contract that is required for all
hardware would exist only for the one computer, as opposed to the multiple
costs required if each agency obtained its own system. Secondly, computer
systems require operators to back up files, load tapes, and perform other tasks
necessary to keep them operational. If operators are needed only for the
centrally located computer, then 6 operators would provide 24 flour, 7 day a
week service. Additionally, staff and specialized training would not be needed
by the individual agencies.
b
-4-
The central staff concept relieves the local police department from all
concerns of the operation and maintenance of the system, but allows them
access to a professional data processing staff, should any system changes or
special reports be needed. Successful operation of this type of approach has
been demonstrated in the LEADS system. Most police administrators are
attuned to possible uses of computers, but have little understanding of the
technical operations. The proposed approach offers the best possible approach.
There are several additional benefits to the shared approach:
1. As demands on the computer increase or change, the
central computer is better equipped for expandability and
flexibility. This is true primarily because of the larger
computer that would be used, but also due to the
availability of staff who are already familiar with the
system. It is more difficult for an outside programmer to
modify software that he has either not written or that is
unfamiliar, as might be the case with individual agency
systems.
2. Frequently, the installation of a computer will require a
special environment, such as air conditioning or a stable
power supply. The need for construction work is fore-
seeable, but in any case, space for the computer is always
required. Centrally located computers permit these
changes to be made in one place to serve all.
3. It is far simpler to interface one computer with other
systems than to interface a variety of different compu-
ters. For instance, a central computer could interface
with LEADS, thus allowing agencies to have more than
one terminal with LEADS access. The interface through
the proposed computer system should result in easier
operations of LEADS services, including UCR reporting.
Decreased line costs to LEADS would be quite possible,
too. Additionally, agencies with computer-aided dispatch
systems could have their data submitted on tape for
storage on the central computer system.
4. In the event that a department would later desire to
acquire its own computer, they would not be 'locked -in"
to the central computer. The software being developed is
in a generalizable form that would permit a transfer to
other hardware. Of course, this provides the department
with cost savings in not having to develop new software,
and also permits a continuity in their records system.
The police system proposed will provide Cook County police departments with
a sophisticated data processing tool that will have far more capabilities than
"hobby" size computers. It is specifically designed for police departments in
Illinois, and addresses the requirements imposed by LEADS and UCR. Most
importantly, the use of shared resources will provide a cost effective use of
hardware and personnel. The local department can concern itself with the use
of the system and be relieved of the operational complexities.
IV.
-5-
Resources Required
The goal of the pro'posed project is to demonstrate the feasibility of a shared
resource system. The development of new program areas, such as this, should
receive strong consideration for federal (LEAH) funding. The following budget
reflects the costs associated with the implementation of the 3 test sites. It is
estimated, however, that up to 40 departments could be served by the same
computer and operating staff, requiring only the purchase or lease of the
additional hardware required at the local site.
As the number of user agencies increases, as is expected over the first year,
the apportioned cost for operating staff and expenses would be divided over a
larger base. The following budget represents both first year expenses, which
requires subsidization of operating expenses, and a full -capacity computer
budget:
PROPOSED BUDGET SUMMARY
A. Staff
Project Director
$ 26,000
Senior Analyst
22,000
Programmers - 2 @ $17,000 ea.
34,000
Trainer/ Management Analyst
15,000
Operators - 6 @ $14,000 ea.
84,000
* $ 181,000
B. Fringe Benefit
FICA @ 6.39%
Retirement @ 8.0% $ 11,565
14,480
Group Health & Life @ 71 1.00/person 7,830
$ 33,875
C. Travel
Auto Mileage to Sites $ 2,650
(300 mi./week x 52 weeks @ .17/mi.
D. Equipment
Central Processing Unit $ 90,600
(1) Memory
(2) Console
-6 -
Disc Memory
(1) System/Spooling
$
56,500
(2) Mass Storage
(3) Controller
Back-up and Data Transfer
$
12,000
(1) 1600 BPI Tape Drive
Hard Copy Output
$
13,000
(1) 1 Line Printer (300 LPM)
(2) Controller
System Software
(1) Operating System
$
13,000
(2) Data Base
(3) Utilities
(4) Communications
Front End Communications Processor
$
88,500
(1) CPU
(2) Console
(3) Logging Device
Communications
(1) Leads Link
$
14,100
(a) 9600 LSI Modem
(b) D -I Conditioned Line (12 mo.)
(2) Computer/Computer
$
4,750
(a) Network Processor
(b) Interface Cable
Programmers Terminals
$
6,000
2 @ 3,000/ea.
%
User Terminals
$
38,000
10 @ $3,800 ea.
User Printers
3 @ $6,000 ea.
$
18,000
Telecommunications -
(1)
$
34,000
6 Modems @ $2,880 ea. (12 mo.),
(2) 3 Modem Sharing Units @ $500 ea.
(3) 3 Lines @ $2,100 ea. (12 mo.)
(4) Installation 4 Sites @ $870
Maintenance (12 mo.)
(1) Hardware
$
36,000
(2) Software
Manuals
$
1,000
$ 425,450
-7-
E. Supplies
6 Disc Packs
50 Magnetic Tapes
100 Paper @ $30/case
20 Ribbons @ $35.00 ea.
Cable and Connectors
F. Contractual
Software Development
Documentation
G. Other
(1) Renovation
Air Conditioning
Electrical
Computer Floor
PROJECT TOTAL
A.
Staff
B.
Fringe
C.
Travel
D.
Equipment
E.
Supplies
F.
Contractual
G.
Other
Less ILEC/cjlS Participation
Funding Requested
$ 5,100
1,000
3,000
700
500
$ 10,300
126,000
$ 14,000
8,500
8,500
$ 31,000
$ 181,000
33,875
2,650
425,450
10,300
126,000
31,000
$810,275
* $343,525
$466,750
_8_
The budget picture will look quite different after the project is fully operational, with
the computer operating at full capacity. Following is the subsequent yearly budget:
A. Personnel
Program mer/Analyst $ 17,000
(6)Operators @ 14,000 84,000
$101,000
B. Fringe
FICA @ 6.39% $ 6,453
Retirement @ 8.0% 8,080
Group Health be Life @ 711.00/person 4,977
$ 19,510
C. Travel
Auto Mileage, to Sites $ 2,652
(300 Miles per week x 52 x .17C)
D. Equipment
"Each additional participating agency would supply their own loral equipment.
The cost would, of course, depend on their requirements. Range: $6,000 to
$41,000.
E. Maintenance $ 36,000
F. Supplies
6 Disc Packs
50 Magnetic Tapes
100 Paper @ $30 per Case
20 Ribbons @ $35
G. LEADS
Total Operating Expenses
Plus Capital Account
$ 5,100
1,000
3,000
700
$ 8,100
$ 3,600
$156,362
100,000
$256,362
The apportioned cost for 40 police departments to operate the police computer
system W
,,D,uld be pproximately
.-wit
I. -a' n �_I L*6f�,
Va afor locally nous c3 eq prnerrt•cosh b�lnnt,'
avk
-9-
W1
result is delivery of Computer services that
are superior to those obtainable with locally maintained systems, lower
operating costs, and minimal agency involvement with the day to day
Operations of the system. Also, the capital account included in the budget will
ensure the availability of resources for future enhancements and equipment
replacement.
V. Conclusion
Information systems are becoming increasingly important to the operation of
police agencies. Each of the counties surrounding Cook County have made
progress in the provision of services to their Police departments. The proposed
system addressed in this concept paper will enable Cook County departments
to obtain information system services in the most cost effective manner.
The CJIS Division of ILEC has a proven record of success in the area of
information systems. CJIS experience enables the effective translation of
criminal justice language into data processing needs. Not only can CJIS
provide the initial system design and development at no cost to the individual
agencies, but it would be available to develop enhancements to the system as
part of its service bureau/technical assistance function. This is particularly
relevant when externally required changes are imposed. For example, arson
recently became a Part I UCR crime, possibly affecting the operations of a
local Police department's data reporting system.
The proposed system will benefit from the extensive research and data proces-
sing experience of the CRS Division. It is intended that the system will
address not only the traditional police information needs, but also provide
support in revenue producing functions such as dog tags, city vehicle licensing,
and parking violation enforcement. The proposed system would provide Cook
County police agencies with modern, effective data processing services.
If funding for this project were to be made available, the initial test sites
could be operational by early 1981. After a six month test period, the system
would be ready to incrementally add other departments wanting to participate
in the program. No further grant funding would be required to sustain the
system beyond the first year period.
DEPARTMENTAL GENERAL ORDER 81- ADM 30
MOUNT PROSPECT.POLICE DEPARTMENT
INDEX: DRIVING, DEFINITIONS
EMERGENCY ASSIGNMENTS - DRIVING
OPERATION OF POLICE MOTORIZED EQUIPMENT
VJURT�Iff 7'��74-idff
Red Lights - Use of Rotating
Siren - Use of
SUPERSEDES: General Order 75-19, ADM 30, Dated 4/29/75
SUBJECT: Operation of Police Motorized Equipment
PURPOSE: The purpose of this order is to establish
Department policy in the operation of police
motorized equipment in response to emergency
assignments.
Understanding the following driving techniques will provide a
greater degree of safety for yourself and for the public and
will eliminate as much higi --p ed driving as possible without
L _ _t_
decreasing your efficiency.
DEFINITIONS
A) Emergency Assignment Driving
Emergency assignment driving is that driving which relates
to the effort made in the vehicle to proceed to an emergency
scene at a speed greater than is normally driven. Emergency
driving shall not be high speed driving.
B) High Speed (Hot) Pursuit Driving
Hot Pursuit driving is the pursuit and apprehension of a
traffic violator or felony suspect in a moving motor vehicle
at a speed in excess of the maximum speed laws.
C) Pacing
Pacing is the following of a motor vehicle to determine its
speed, directed towards local limits and the enforcement of
same.
DEPARTMENTAL GENERAL ORDER 81- ADM 30
MOUNT PROSPECT -POLICE DEPARTMENT Page 2
EMERGENCY ASSIGNMENTS
When responding to an emergency assignment, you should get to
the scene as quickly as possible with safety. Keep your vehicle
under control at all times to avoid hazards that you can antic-
ipate by being alert and exercising due caution.
A) No unit of motorized equipment assigned to Departmental
personnel for any reason shall be driven in excess of
fifteen miles per hour (15 m.p.h.) over the legal posted
speed limit while on an emergency assignment. (THIS DOES
NOT APPLY TO HOT PURSUIT)
B) No unit shall be driven through an intersection which is
controlled by an automatic traffic signal when the red
light is showing until said unit has been brought to a
stop. The officer driving shall then proceed with caution.
C) No unit shall be driven through an intersection which is
controlled by arterial stop sign in excess of five miles
per hour (5 m.p.h.)
D) Red lights shall be used at all times while on an emergency
assignment.
E) Sirens shall be used whenever it is necessary in the judge-
ment of the officer driving the vehicle. (There are many
times when the use of a siren is unnecessary and only
creates confusion and collects crowds.)
USE OF TOP MOUNTED ROTATING RED LIGHTS
Henceforth the policy of the Mount Prospect Police Department
concerning above subject shall be as follows:
A) Rotating red lights may be used when in the opinion of the
operating officer it is necessary to stop.violators and/or
to alert passing or oncomingdriversto dangerous situations
such as accident scenes.
B) Once the immediate or apparent need for displaying the
rotating red light is over, it shall be turned off. In a
case where the rotating red light is used to stop a violator,
it shall be turned off after said violator is stopped and
shall not be displayed during the writing of a citation or
while conversing with the driver, unless in the opinion of
the operating officer the vehicles are stopped in a
Position that might create a traffic hazard.
DEPARTMENTAL GENERAL ORDER 81- ADM 30
MOUNT PROSPECT -POLICE DEPARTMENT Page 3
HIGH -SPEED PURSUITS
I. PURPOSE
Chasing a traffic violator, law breaker or fleeing
felon, at high speed is often a necessary part of
law enforcement, but an officer must be ready at all
times to apprehend violators with the least amount of
danger to themselves and the general public. Un-
called-for high speed driving invites criticism from
citizens, taxpayers and other users of the highways.
The purpose of this writing is to provide a depart-
mental Policy for officers to consider and follow
when becoming involved in high speed pursuit driving.
II. DISCUSSION
A marked patrol car with a flashing red light, over-
heads or other emergency lights and siren does not
necessarily assure a pursuit driver that they will
be given the right-of-way over all other vehicular
traffic. Officers sometimes develop a false sense of
security which may result in an accident, personal
injury, or death to both themselves and others.
The National Police Officers Association, in collect-
ing information for their Police Hall of Fame and
Museum, has determined that the second leading cause
Of line -of -duty deaths among Police officers is high
speed pursuit driving.
The pursued vehicle is an even greater threat to
pedestrians And the driving public, for unlike the
police vehicle, it is without warning devices. In
addition, the operators of these vehicles generally
have had less experience in high speed driving than
the pursuing officers and are often under a panic -
controlled mental status.
III. POLICY
1. When involved in a high speed pursuit, officers
must abide by the provisions outlined in, the various
statutes and ordinances governing the operation of
emergency vehicles. Basically, they include:
DEPARTMENTAL GENERAL ORDER 81 -
MOUNT PROSPECT.POLICE DEPARTMENT
(a) Display of at least one lighted red lamp to
the front of the vehicle.
(b) Activated siren in any mode.
ADM 30
Page 4
(c) Driving with due regard for the safety of
others.
(NOTE: The law does not relieve the driver of
an authorized emergency vehicle from
the responsibility of driving with due
regard for the safety of all persons
using the highway. One section of State
Statute 95; only stipulates those persons
on the same roadway as the officer need
yield. This would therefore not speci-
fically apply to intersections.)
2. Whenever a high speed pursuit becomes, in itself, an
imminent hazard to life or property, such effort should
be reduced or, if necessary, abandoned.
(a) Experience has proven the fact that it is better
to lose an occasional race with a violator than
to endanger one's self and innocent bystanders
by a collision that might result in personal
injury or death.
IV. USE OF FIREARMS
1. Use only in defense of your own life or others.
2. The arbitrary and unnecessary use of gunfire is
prohibited.
(RE: Genera : 1 Order ADM 29 and TRAINING BULLETIN 80-11)
V. USE OF OTHER AVAILABLE ASSISTANCE
1. Notify Radio Dispatcher and other units.
(a) Give location and violation
(b) Describe vehicle
(c) Direction of travel
(d) Any other pertinent and useful information
(e.g. Felony chase - Traffic violation - Unknown
reason)
(e)
Advise you are switching over to ISPERN
(f) Advise assisting departments of type of chase
as in "(d)".
2. Have other units set up a road block.
(a) Police road block vehicle should display red
lights as a warning to the pursued driver.
DEPARTMENTAL GENERAL ORDER 81- ADM 30
MOUNT PROSPECT POLICE DEPARTMENT Page 5
(b) Road block units shall leave an escape route
for the pursued vehicle.
(c) Road block units shall notify the pursuing
Unit(s) of the road block location.
VI. SAFETY PRECAUTIONS
1. All vehicles should be inspected and kept in the
best condition possible.
2. Officers should report any defects or repairs that
are needed or suspected.
3. Check the seat belts to determine if they latch
and unlatch properly.
4. Check windshield and headlight glass for cleanliness
5. Check all lights for proper operation.
6. Check the brakes.
7. Take into consideration the weather conditions,
amount of traffic, type of violation and road
conditions.
VII. TECHNIQUES
1. Keep the siren on and use with red lights.
2. If possible, pass overtaken vehicles on the left.
3. Don't get too close to the pursued vehicle in case
of a quick stop.
4. Don't use a steady pressure on the brake pedal when
attempting to stop from high speed.
5. Keep braking at a minimum on wet pavement.
6. The officer should inform Communications of the
details of the pursuit.
7. The driver of the pursuing vehicle should not become
emotionally involved in the "thrill of the chase",
thereby decreasing their chances for good judgement.
VIII. CONTINUING OR ABANDONING PURSUIT
The kind and seriousness of the violation is an important
factor in deciding to pursue. Violations which present
continuing danger to other road users require immediate
and sometimes hazardous pursuit. The degree of the
violation somewhat dictate the degree of the pursuit.
If the pursued is a suspected or actual felon, great
effort should be made to apprehend the suspect. Your
decision then to abandon pursuit will be made under quite
different circumstances that if the pursued is a minor
traffic violator.
DEPARTMENTAL GENERAL ORDER 81- AMD 30
MOUNT PROSPECT -POLICE DEPARTMENT Page 6
Remember that attitudes of indifference, misconduct or
negligence may lead to vehicular accidents or in the
abuse of the Department equipment. Correct attitudes
will result in savings in lost time due to injuries,
loss of availability of equipment, cost of repairs,
medical costs, loss of public respect, loss of Village
funds through civil suits and even loss of life. Our
basic job is to protect life and property.
IX. FACTORS TO CONSIDER
1. High speed chases of traffic violators will usually
occur when the pursuing officer activates his/her
emergency equipment too soon.
2. Officers will activate their emergency equipment
only when they are to close proximity to a violator
or innocent parties are likely to -be injured by failure
to do so. Remember a traffic only violator, can
always be stopped for a violation at a later location
when hazardous conditions do not exist.
By Order of
Ronald W. Pavlock
Chief of Police
EFFECTIVE DATE:
ISSUANCE DATE: