HomeMy WebLinkAbout3179_001Clerk's r_ --e ANN=
COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location: Meeting Date and Time:
Board Room, 2nd Floor Tuesday, June.9, 1981
Public Safety Building 8:00 P.M.
112 East Northwest Highway
I. CALL TO ORDER - ROLL CALL
ACCEPTANCE OF,MINUTES (No Previous Meeting)
III. RESIDENTIAL REHABILITATION PROGRAM
In last year's municipal budget, the Village adopted
as a policy its desire to proceed with a Residential
Rehabilitation Program utilizing Community Development
Block Grant funding. This policy direction was '•
reconfirmed with the adoption of the current year's
budget. The central philosophy of this program
attempts to prevent deterioration in residential
property in a fashion similar to the Business
Rehabilitation Loan Program. Those occupant/owners
of residential property meeting certain income guide-
lines would be eligible for loans to bring their
properties into conformance with our local building
codes. We have a total of $150,000 of current funds
available for this program, $100,000 carry-over from
the prior year and $50,000 j'n the current year. We
have 11 inquiries that appear eligible at this time.
This matter was initially reviewed by the Building
Committee earlier this year, however', before we
proceed any further, we need a confirmation on the
part of the entire Board as to the program guidelines,
eligibility and method of administration. The
Manager's Office recommends that the Board accept
the guidelines and eligibility requirements of
the Community Development staff. In terms of
administration of the Program, we are seeking the
concurrence of the local banking institutions to
accept this program's administration in a fashion
similar to the Business Rehabilitation Program. If
the.baiaks are unable, within a relatively short period
of time, to join with us in the administration of
the program, we would recommend that we utilize,existing
staff and have the program move ahead, If the
Committee of the Whole concurs with the recommendations
and the reports attached, this matter can be scheduled
on the following Village Board Agenda for formal
approval to proceed.
(Memos from Community Development Staff attached.)
IV. DEVELOPMENT CODE AND ZONING ORDINANCE ADMINISTRATIVE
UPDATES
For a number of years, the Municipal Code has contained
provisions setting forth guidelines and standards for
the development of all properties in the Village. A
number of months ago when the Village staff began
strict enforcement of these regulations, we discovered
several omissions, contradictions or rigidity of certain
standards. Most of these matters came to our attention
when we were drafting the Rauenhorst Annexation Agree-
ments, and when the Board reviewed the Agreements„
there was basic consensus to allow for changes.
The staff has reviewed the entire Development Code
and is now prepared to recommend a series of design
standard changes and certain administrative language
changes in an effort to ease administration of the
Code and head off continual requests for deviations
from the Code by prospective developers. This matter
has been reviewed by all applicable Departments and
Mr. Fritz will be available at the meeting to discuss
the proposed changes,
The Department of Community Development, in an attempt
to strictly enforce the Zoning Ordinance, has discovered
a series of problems relating to non-conforming
residential structures and other administrative
matters, Over the years, through annexation
of developed properties, we inherited a large
number of residential structures that do not
meet the specific requirements of our Zoning Ordinance
in terms of setbacks, l.ot size, etc. Either by
design or by inadvertent omission, we have no mechanism
in our Zoning Ordinance that would allow these property
owners to make improvements to their properties without
getting a host of Zoning variations. For instance,
under Section 14.107,A, a property owner cannot
construct a nominal addition to their home if the
existing structure is in violation of yard requirements.
The owner is faced with three basic alternatives -
1) To try and build without a permit in violation of
our local Codes; 2) To seek Zoning variations through
a lengthy process costly to all parties; or, 3) To
abandon the improvement.
Often, residents are faced with relocation in order
to gain adequate room for their family, It is,,obvious
that we should be encouraging residential upgrding
rather than discouraging such. The staff recommends,
therefore, that the Zoning Ordinance be amended to
recognize these l.ncongruities within our residential
districts. The staff will. be available at the Committee
of the Whole meeting to give additional examples
and administrative problems,
(Development Code text changes and Zoning Ordinance
memo attached.)
V. COMMITTEE OF THE WHOLE PROCEDURES
The adoption of the Committee of the Whole system is
intended primarily to allow the elected officials
to focus their attention upon policy issues requiring
comprehensive direction and basic discussions by the
Committee of alternative approaches, municipal costs,
and long-term implications. The transition from our
former system to the new system will not be without
some problems and confusion. The change will be
effective if we take the time and effort to discuss
and determine those types of matters that should
rightfully consume the attention of the Committee
of the Whole and describe those kinds of matters that
may be taken directly to a Village Board meeting or
should be delegated to the staff and submitted as a
subsequent report. In previous discussions about
the new Committee system, three matters may need some
further clarification. These are: Procedures for
zoning cases; liquor license matters; and legislative
updates. The Committee of the Whole should agree upon
its Procedures and specifically'make recommendations
for handling the above named items.
(Manager's memo attached.)
Vi. MANAGER'S REPORT
A. Lake Michigan Water Acquisition
B. Police Chief Recruitment Procedures
C. Status Reports
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT