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HomeMy WebLinkAbout3150_001Introduction Public Works Staff 1997 Accomplishments Mount Prospect Public Works Department 1998 Budget Presentation November 25, 1997 Streets Buildin Division. ■ Melas Park Roadway and Parking Lot Improvements ONSCREEN GRAPHIC • Weller Creek Improvements - Phase I & P. 67 PW BUDGET BOOK ONSCREEN Forest /Grounds Division GRAPHIC ■ Tree City, USA Recognition - 12th Consecutive Year! ■ "Trees of Mount Prospect" booklet 0 Tree ordinance revised and new arboricultural standards developed Engineering Division ■ 2.6 miles of streets reconstructed. 4.5 miles resurfaced Experimented with new flexible pavement mix and installation technique designed to improve the life of residential streets * 10 -Year Pavement Management Program developed Water/Sewer Division ONSCREEN GRAPHIC • Rehabilitated Deep Well No. 4 ---' " • Replaced approximately 2,400 feet of watermain in Lake Briarwood • Cleaned and repaired .810 MG water reservoir adjacent to Booster Station No. 4 ONSCREEN Lan, fill diversion rose from 33% in 1996 to 42% in 1997 & P.54 PW 4 Recycling program nominated to Illinois Model Environmental BUDGET BOOK Program ONSCREEN GRAPHIC 8t P.6 PW 1996 Performance Measures BUDGET BOOK Water Distribution Maintenance Wastewater Collection Maintenance Single Family Solid Waste Collection Single Family Solid Waste Collection Street Maintenance Department Staffing 1998 Budget Requests Mount Prospect Public Works Department 1998 Budget Presentation November 25, 1997 Streets Buildin s Division • Fire Station 12 Boiler Replacement ■ Fire Station 14 Parking Lot Improvements rONSCREEN • Pavement Patching Program PHIC Forest /G ounds Division r Village Entrance Marker Replacement Program Engineering Division ONSCREEN GRAPHIC • Pavement Management Program & P.29 Pw ✓ Reconstruction — 2.9 mile BUDGET BOOK ✓ Resurfacing — 4.8 miles • Seminole Lane Reconstruction • Central Road Improvements • Kensington Business Center Streetlight Replacements Water/Sewer Division Booster Pump Replacement Program — Booster Station No. 4 a Deep Well Rehabilitation Program — Booster Station No. 5 Water Tank Rehabilitation Program — Booster Station No. 5 (1 MG) a Water Main Replacement Program — Arthur Avenue Solid Waste Division ■ Commercial Solid Waste Collection Vehicle Maintenance Division • Extended Vehicle Replacement Schedule • Police Squad/Pool Car Conversion Plan Flood Control Proiects • Maple/Berkshire Sanitary Sewer Improvements • Des Plaines River Backwater Valve Improvements • Weller Creek Improvements Phase II 01 Weller Creek Bank Stabilization Project Phase ONSCREEN GRAPHIC & P.55 PW BUDGET BOOK Presentation Outline * Casualty & Property Insurance Program • Fixed Asset Inventory System Medical Insurance Program 0 Funding the Risk Management Fund Insurance Casualty & Property Insurance Program * Property * Liability Insurance Excess Liability Insurance ! Workers' Compensation Insurance EMT and Paramedic Liability Faithful Performance Bonds Surety Bonds Indemnity Plan Medical Stop -Loss 10104 3"' i 0 Categories of Debt 0 Pace of Debt Retirement * 1998 Issue 101 DI 13- k Categories of Debt 0 General Obligation Bonds 1. To Be Paid From Property Taxes 2. To Be Paid From Property Tax Increment 3. To Be Paid From Home Rule Sales Tax - 1 4. To Be Paid From Home Rule Sales Tax - 2 5. To be Paid From Water Revenues 0 Installment Contracts i Special Service Area Bonds it VILLAGE OFMOUNT PROSPECT 1998 Budget Principal Amount Outstanding Balances January 1st K 1998 Issue Property Acquisition $1500031000 Street Improvements 2110002000* Flood Control Project 1 450 000 Total $3,450,000 *Capital appreciation bonds issued at a face value of $2,700,000. MAYOR Gerald L. Farley TRUSTEES George A. Clowes Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Daniel A. Nocchi Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Carol A. Fields 100 South Emerson Street Mount Prospect, Illinois 60056 MINUTES COMMITTEE OF THE WHOLE NOVEMBER 11, 1997 I. CALL TO ORDER Phone: (847) 392-6000 Fax: (847) 392-6022 TDD: (847) 392-6064 The meeting was called to order at 6:16 p.m. by Mayor Farley. Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer and Irvana Wilks. Trustee Daniel Nocchi arrived at 7:00 p.m. Staff present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Brian Caputo, Assistant Finance Director Carol Widmer, Acting Fire Chief Michael Figolah, Fire Marshal Paul Valentine, Police Chief Ronald Pavlock, Deputy Police Chief Ronald Richardson and Community Development Director William Cooney. II. MINUTES Acceptance of Minutes of October 28, 1997. Motion made by Trustee Clowes and Seconded by Trustee Hoefert to approve the Minutes. Minutes were approved unanimously. III. CITIZENS TO BEHEARD Gerald Sodano, 1777 Crystal Lane, spoke. He stated that he was concerned about the projected 1999 deficit and requested the Board consider cutting items which he felt were frivolous instead of cutting services. He suggested the Village Board review the funding for the Historical Society, the outdoor Holiday lights, the signs on the downtown light poles and the funding for the Weller Creek Erosion Control Program. For example, the Weller Creek Erosion Control Program should be subsidized by the residents who live along Weller Creek since the value of their property is directly related to the stability of the Creek. He requested the Board look at critically at discretionary spending as part of their review for 1999. IV. 1998 BUDGET DISCUSSION Mayor Farley stated that there would be one more Committee of the Whole meeting to discuss the 1998 Budget after this meeting. At that meeting, it is expected that a number of the projected 1999 reductions would be discussed. Fire Chief Michael Figolah provided a general overview of the Performance Measures of the Fire Department. An item of special significance for 1998 is the need for a Captain's test which shows up in the Administrative section of the Budget. He also stated that there is an assumption that a number of retirements will take place which will impact the Budget cost for uniforms and related items. The projected overtime budget is also expected to increase due to the age of Department personnel and the increasing frequency of injuries to personnel requires hire backs. A portion of the overtime cost is related to assisting in the duties of Fire Administration due to the currently vacant Deputy Chief position. The Department has explored opportunities to share EMS training with other Departments to reduce the overall cost impact. There is also a need to refurbish the gurneys which transport patients and replace turn -out gear for Firefighters. Fire Marshal Paul Valentine provided a general overview of the Fire Prevention Bureau. He stated that one of the new programs instituted this year was the Citizens' Fire Academy. He stated that education supplies related to the public education effort has shown reasonable dividends. Chief Figolah highlighted the need to build a paint spray booth to meet Federal Code compliance regulations. He also stated that one of the Capital purchases requested for 1998 is the final phase of the multi-year hose schedule. They are also looking to replace a copy machine and complete the pre-emption traffic light system. He stated they have determined that there is no need to replace car C-6 in 1998 and, hopefully, depending on the level of deterioration, an ambulance will need to be rechassised or replaced. General questions from the Village Board members included the following items; There was a discussion concerning the details as to why the overtime has increased for 1998. There was also discussion concerning the Performance Measures and how the breakdowns of inspections per Inspector and other related items compare. There was also general discussion as to the details 'of the projected Capital purchase items and the need to meet Federal mandates. A question was raised concerning the value of standardizing the copy machine brands which are purchased throughout the Village to achieve any possible savings. I 0 Chief Figolah stated that injuries are due to the age of Fire personnel and the mandatory training drills are driving up the cost of overtime. He stated that many Fire personnel are assigned other jobs which are of an administrative nature to maximize the use of personnel in the Department. Fire Marshal Paul Valentine responded to the questions concerning Performance Measures related to inspections. He stated that the inspections were based on a full-time equivalent or FTE and that shift inspections were reduced out of the total number of inspections to get a more standard measure with other Departments. He also stated that the Citizens' Fire Academy has been very successful. The next class scheduled for the fall of 1998 has 15 slots and 8 people have already pre- registered. He stated that the painting of small pieces of fire equipment has caused numerous problems throughout the entire station due to the configuration of the station and a paint booth will contain the paint fumes. Chief Figolah stated that the ambulance which is projected for replacement for 1998 was purchased in 1985 and has already been rechassised once. He stated that the full ambulance cost is included in the Budget in case the ambulance may need to be replaced, however, they will not know until the box is removed from the chassie. If, in fact, it can be rechassied again, they will recommend such action, Village Manager Janonis stated that staff has followed the direction of the Board to use competitive bidding and sole source vendors when practical. However, due to the nature of the copy machine business and the varied uses at the Village, it would be somewhat impractical to standardize to a single brand because of the wide variation in features and needs of the equipment. 1;0= ww-«. - r Police Chief Ronald Pavlock provided a general overview of the Police Budget which includes a 4% increase in 1998 over 1997. He stated that the cost of personnel are related to the collective bargaining agreement. He stated that there will be a need to do an Officer hire test with the projected number of Officers expected to retire in 1998 at ten. He stated that the impact of these retirements will be on uniform expense, academy training expense and other related items. He also stated that reaccreditation is scheduled for 1999 and there are numerous cost items related to preparing for that process. He stated that the costs projected for the Northwest Central Dispatch System should decrease by approximately $10,000 with the two new communities added into the system. The Budget includes the maintenance cost for the computer tracking and Live -Scan which will link law enforcement agencies throughout the region. He also stated that 1998 will be the first year in which the replacement of the in -car computers will begin to take place. He stated that the recent approval of frequencies for Northwest Central Dispatch to use the 800 MHZ system will be a major component underway in 1998. Deputy Chief Ronald Richardson provided a general overview of the accomplishments and objectives along with discussion of the Performance Measures. He highlighted one Performance Measure in particular relating to number of Officers per capita. He stated the Village would have to hire 34 Officers to reach the average number of Officers in comparable towns, therefore, the conclusion that can be drawn is that staffing levels are quite low compared to other communities in the survey. General comments from the Village Board members included the following items: There was discussion concerning the vehicle lease payment and the impact of moth -balling a portion of the squad car fleet. There was also a discussion as to what the Department has undertaken concerning testing r;ew ideas on a small scale basis to determine whether any value can be applied Department -wide. There was also a discussion relating to the false alarm fee program. Deputy Chief Richardson stated there are enough squad cars currently in moth- balls to get the Department through 1999. He also stated that hopefully by then, the market will have decided which way to go as to an acceptable squad car vendor. He is in the process of reviewing the possibility of utilizing reconditioned vehicles to extend the life of the squads wherever possible. They are reviewing the need to replace the current squads utilized for investigations and staff with Luminas versus the rear wheel drive squad cars which are difficult to obtain. Chief Pavlock provided an overview detailing the false alarm fee program. He stated that there may be a need to review the procedure concerning the point in which the fee is assessed and the amount of the fee itself. Community Development Director Bill Cooney proviced a general overview of the Department functions and highlighted the enhanced economic development activities which have been underway. He stated that his Department is looking to expand the use of the Internet further for economic development purposes. He stated that business retention and marketing has been under way with assistance from the Mayor. He highlighted the duties within each Division and how these duties inter -relate to the overall Community Development function. He highlighted the 1998 objectives and the Performance Measures. General comments of the Village Board included the following items; 4 There was a question concerning the level of inspections on long-term vacant properties and how this inspection fits into the general property maintenance process. There was also some discussion as to the clearance rate relating to the number of housing inspections completed or reinspected which would illustrate the turn -around time between inspection and completion. There was also a discussion concerning the Facade Program for 1997 and the projected program for 1998. There was also a discussion concerning the nature of a pro -active approach to addressing deteriorating single-family property. Some concern was raised regarding the Permit process and the need to review which small jobs require Permits and where the value of Permits can be realized. Community Development Director Bill Cooney responded to a number of these questions. He stated that Inspectors are reviewing vacant properties as they become aware of them according to available staff time. He also stated that they are applying the Codes equally between single-family and multi -family dwelling units. He stated that the clearance rates for inspections is quite variable depending on the time of year the inspection occurs and the nature of the items targeted in the inspection. He stated that the enforcement fee program has reduced the number of re -inspections and has forced owners to trigger the re -inspection in order to avoid the enforcement fee. He stated that there is no list of single-family homes on a watch list and staff functions on a complaint -only basis due to the limited number of staff available. He stated that the Department has used Interns extensively in an effort to investigate more possible property maintenance issues in single-family home neighborhoods. Mr. Cooney concluded his statements by saying that the Department is reviewing the processes of inspections to determine whether inspections and permits are necessary for small jobs and his Department personnel are reviewing the process but will make every effort to protect residents through the Permit process. V. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Nocchi to move into Closed Session at 8:34 p.m. for the purpose of discussing Property Acquisition and Personnel. VI. ADJOURNMENT The Committee of the Whole reconvened in Open Session at 9:39 p.m. On a Motion by Trustee Wilks, seconded by Trustee Lohrstorfer, Board members accepted Closed Session Minutes of October 21, 1997 by unanimous vote. There was no other business transacted in open session. Mayor Farley called the meeting adjourned at 9:40 p.m. Respectful) MU DAVID STRAHL DS/rcc Assistant Village Manager X:\USERS\ROBERTAC\WIN\OFFICEICOWMIN\1111 BDGT.MIN 6