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HomeMy WebLinkAbout05/08/2007 COW minutes ;:~:;~~-S~,~-:~11 {/./ I~;~~.~\ (iJJ~ . ~jL 5~l(g~ "f~,,",.t ''''~.'r!-S-. -~? \\~~.~. /;/....../. '<r;m-:': ""-.LL._,':"'- COMMITTEE OF THE WHOLE MINUTES May 8, 2007 I. CALL TO ORDER The meeting was called to order at 7:05 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Wilks. Present at the meeting were: Trustees Paul Hoefert, John Korn, Richard Lohrstorfer, Michaele Skowron and Michael Zade!. Trustee Timothy Corcoran was absent. Staff members present included: Village Manager Michael Janonis, Public Works Director Glen Andler, Public Works Administrative Superintendent Jason Leib, Community Director Bill Cooney, Community Development Deputy Director Ellen Divita, and Long Range Planner Jason Zawila. II. MINUTES Approval of Minutes of April 10, 2007. Motion made by Trustee Hoefert and seconded by Trustee Lohrstorfer. Minutes were approved. III. CITIZENS TO BE HEARD None IV. COMMERCIAL SOLID WASTE BID SPECIFICATIONS Jason Leib, Public Works Administrative Superintendent spoke. He stated the bid spec information includes an opportunity for an exclusive commercial waste hauler which would bill the businesses directly. He stated the bid package has already been sent out to Arc Disposal and Arc has submitted an initial response which is currently under evaluation. The program is slated to begin approximately September 1, 2007 and continue through December 31, 2015 which would coincide with the residential contract cycle. He stated the hauler would not be responsible for any hazardous or specialized waste that may be generated from a specific business. Staff has sent out surveys to the business license holders to get some idea on the number of waste haulers and the number of containers and volume of waste. He stated the results of the surveys were utilized to draft the bid specs. He said the change over to a new waste hauler would include changing out dumpsters which would probably require dividing the community into zones so that each current hauler would have the opportunity to change out their dumpsters by a specific date before replaced by a new dumpster from the new hauler. Those details are still being discussed and worked out. He stated the cost of the service would include the contractor rates, tipping fee, administrative fees, and would be phased in over the coming year but would not impact National Contract Services contracts. A national contract would typically be a waste contract by a national company, for example, a fast food establishment that would pick up waste for all fast food establishments of that franchisee. Such contracts would not be affected by this new program. He stated once the review of the initial proposal is completed staff will report out to the Village Board in June 2007 as to the next steps necessary to continue the progress toward an exclusive contract. 1 General comments from the Village Board members included the following items. It was noted that the exclusive business hauling contract arrangement has been very successful in other communities and no doubt would be beneficial to Mount Prospect businesses. There was discussion regarding separate agreements for large amount of scrap metal and how such agreements would be impacted by the exclusive hauling contract. There was also discussion as to how existing multi-year agreements would become void once the exclusive contract was approved. There was also discussion regarding the possibility of combining dumpsters due to limited space among adjacent businesses. It was recommended that additional legal research be undertaken to ensure the Village is on solid ground regarding voiding existing waste hauling contracts of businesses. This item was provided for information only and additional information will be provided in June to the Village Board. V. EMERALD ASH BORER AND THE COLLECTION OF LOGS Jason Leib, Administrative Superintendent for Public Works spoke. He stated that SWANCC is changing its disposal and collection of bundled logs over 3.5 inches in diameter. He stated that SWANCC is currently in the quarantine zone and transporting logs into or out of the quarantine zone is a violation. SWANCC has stopped accepting logs as of April 30, 2007. He stated that the collection of logs would now be part of the brush program which are picked up by ARC and handled by a separate disposal subcontractor capable of handling the logs and yard waste and is in compliance with any Emerald Ash Borer issues. This item was provided for information only to the Village Board and requires no action at this time. VI. 2007 COMPREHENSIVE PLAN UPDATE Community Development Director, William Cooney stated this is a draft document as presented this evening and is the culmination of an eight month process by the planning staff and the Planning and Zoning Commission. He stated the Comp Plan is a general plan for development/redevelopment throughout the community. Jason Zawila, Long Range Planner spoke. He provided a summary of the various portions of the document in an overview of the plan elements itself. He also included the mandated elements which are required within a comprehensive plan. He pointed out that the plan includes a Vision Statement and comments from the Planning and Zoning Commission members. He stated the plan includes updated land use categories for better understanding of what is the trend. This item was provided for information only to the Village Board at this time. He stated the plan should be finalized in the next several months at which time it would be brought before the Village Board for final approval. VII. ADJOURNMENT Motion made by Trustee Hoefert seconded by Trustee Korn to move into closed session at 9:45 p.m. ~~ ;;;;;.-t1fJ DAVID STRAHL Assistant Village Manager 2