HomeMy WebLinkAbout06/02/2007 SEC minutes
special Events commission
Meeting - SZltllrcby, JlIne 2, 2007
village Hall - 9:00 A.M.
Meeting Minutes
Attendees: Della Baldwin, Sandra DiCaro, Dale Drazin, Janice Farley, Jill Friedrichs,
Eileen Gattas, Chris Greco, Martha Helm, Linda Hoefert, Kathy Janonis, Mike Janonis,
Jim Uszler, Teresa VanOpdorp Tom Zander,
Unable to Attend: Paul Seils, Laury Youngquist
1. Chairman Tom Zander called the meeting to order at 9:01 AM.
2. May 5, 2007 Minutes: Jill moved and Chris seconded to approve April 7, 2007
meeting minutes, noting the correct spelling of Maura's name. Motion passed.
3. Financial Report: Della moved and Mike seconded to approve Treasurer's
Report of May 31, 2007. Motion passed.
4. Pass the sheet for cell phone numbers. Completed at the meeting.
Current business
5. Welcome To Mt. Prospect: Dale confirmed that 21 families attended the
"Welcome." It was helpful to have committee members arrive early. We
discussed the goal of this program, and possible options that would meet the goal
of welcoming new residents. Ideas included: an Open House at Village Hall, a
virtual Open House, giving new residents a more detailed packet when they
initially move here, and holding the event once a year. We all agreed that the
program needs tweaking. Mike committed to do a survey of surrounding
communities to explore what they do in the way of a "Welcome" program.
6. Art Fair (Scheduled for June 23): Terese reported that 45 artists are registered
for this event. She is expecting this to increase to 48, which is similar to last
year's participation. We discussed Purchase Awards by businesses. Tom offered
to contact local businesses and explain how this works. We are not selling food
this year, but will have water and soda for sale. Terese is looking into the
possibility of bringing a popcorn maker, and offering free popcorn to the
attendees. Raffle tickets will be sold, with the proceeds going toward the
scholarships. Art Fair hours are 10 AM to 3 PM.
7. Fourth of July Parade: Jill reported that we have 43 parade participants so far,
which is on schedule for this event. She sent 57 reminder letters to past attendees
not yet registered. On June 10, Jill will send a confirmation letter to all
participants that will review general guidelines for the parade, and the process we
follow. After much discussion and a few giggles, Jim offered to look into the
now infamous Man On Stilts, for his availability/interest in being in our parade.
8. Sousa Event (Scheduled for July 30) - Martha reported that she sent out the
registration forms on May 17, and has received 5 back so far. She also reported
receiving a letter from RW, expressing disconcertment regarding the perceived
lack of attention to the Community Band in the registration form.
9. Comments, complaints, suggestions on e-mailed agenda & minutes:
Everyone seemed pleased with the e-mail system, and we will continue in this
manner. Tom also reminded us that if he receives mail for a commission member,
he will notify that person via e-mail, and it's up to them to stop by Picket Fence
and pick up their mail.
New Business
10. Other events: No discussion, as we agreed to discuss events when it is timely to
do so.
11. Ideas, suggestions, comments, and clarifications: Terese asked for a $500
donation to the Playground Pals program at RTPD. Linda moved and Eileen
seconded that we make this donation. Motion passed. Linda was wondering if
we could help the organizers of the Memorial Day parade. Mike agreed to call
Bob (VFW) and explore this topic in a politically correct way.
The meeting was adjourned at 10:03 AM.
Respectfully submitted,
Della Baldwin