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HomeMy WebLinkAbout3086_0010 MINUTES COMMITTEE OF THE WHOLE SEPTEMBER 24, 1996 CALL TO ORDER Mayor Farley called the meeting to order at 7:31 p.m. Present at the meeting were: Trustees George Clowes, Richard Hendricks, Paul Hoefert, Michaele Skowron and Irvana' Wilks.` Trustee Timothy -Corcoran arrived at 7:35 p.m. Also present were: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community `Developn�u�ueht Director, William Cooney Community Development Planning :Coordinator Daniel Ungerleider, Community Development Planner Kenneth Fritz and Village'Engineer,Jeffrey°Wulbecker.°,`, MINUTES Minutes of September 10, 1996. 'Motion made by Trustee Clowes and Seconded by Trustee Hoefert to accept the Minutes. Minutes were approved. Ill. CITIZENS 10 BE HEARD Dave`' Harris, Burning'Bush Lane, spoke. He `stated that he has an issue with School District 26 and has attempted to raise this issue with the School District but hasbeen unsuccessful, therefore, he wanted to bring this issue to the attention of the Village Board. He is concerned about the number of teachers assigned to the classroom in which his child is being taught. He feels there is a disproportionate number of ESL teachers compared to non -ESL teachers. Mayor Farley stated that this subject is not relevant to the Village of Mount Prospect and the Village has no . jurisdiction over School District 26 and all comments should be directed to the School District. IV. RAND ROAD M R Q DLSCUSSION Community Development Director William Cooney provided a general overview of the Study. The Rand Road Corridor Study is the second in -a series of initiatives undertaken by the Community Development Department to develop a general vision of how key areas of the Village should be developed and/or redeveloped. 1 The Study has previously been presented to the community in the form of a public information meeting and public hearing format before the Plan Commission. Numerous issues had been identified and adjustments made to the study based on input from property owners and Plan Commission members. Rand Road is the busiest road in Mount Prospect based on number of vehicles per day. Marshall Ponzi, Chairman of the Plan Commission, provided additional details concerning the components of the study itself. He stated the study presented to the Village Board this evening is the product of several months of work including 13 meetings: Key points -which were discussed included --beautification; • safety- including pedestrian and vehicle safety and efficient movement, -a -proactive approach to respond to IDt -proposal of the S Plan for Rand Road.' -The Plan Commission is providing a rip,recommendation regarding Gregory and Business Center Drive but does acknowledge a need to revi ; tide through ;traffic which is currently utilizing Isabella. Plan Commission is suggesting an outside consultant to assist the Village staff in formulating recommendations. Community Development Planner Ken Fritz provided the details included within the plan and read the 21 action items. F He :also, provided a review of what is included in the report in addition to responsible parties for each action step. Mayor Farley stated that based on the previous Corridor Study of Central Road, it is expected that this study -will become a component of the Comprehensive Plan if it is approved b the Village Board. He al stated he is supportive of a traffic PP Y 9 consultant .concept to assist in reviewing ,options fog`Isabella, Rand and Gregory. He felt it was important to have fully studied the op ions available before IDGT dictates what will be required for the SRA. General comments of the Village Board members included the following items: Discussion as to the TIF option available for redevelopment of Birchman Manor and Kensington/Rand area. There was also discussion concerning the redevelopment of the Century Tile property near the Louis Anthony Hair Salon. Trustees also voiced concern about the impact of vehicles -stacking in front of Mt. Prospect Plaza and not allowing smooth access. Village Board members also felt it was important that the Village be proacti°a In addressing the issues. Planner Ken Fritz responded to a number of the items outlined by Village Board members. He stated that a Court Order stipulates what can actually be built on the Century Tile property and it is not recommended that the property be rezoned at this time. A rezoning could be considered if the owner came forward to the Village Board when he was ready to build. Rich Benson of 220 Autumn Lane, spoke. He is the President of the Harvest Homeowners Association. He has concerns about traffic cutting through the subdivision and previous requests for Stop signs within the neighborhood in addition to enforcement of speed limit has not been adequate. He felt that opening of Gregory to Rand Road would increase traffic through the subdivision and was opposed to this change. He also felt that since the Courtesy property currently has an unknown disposition that any reconfiguration of Gregory°and Business Center will further aggravate the impact the Courtesy `property has on the subdivision negatively. John Kozial, 309 North William, spoke. He is opposed to opening Gregory and realigning the street at the stop light. He stated the ;proposal only shifts the cut - through traffic to Gregory from Isabella. lie has over 600 signatures t6 present to the Village Board urging that Gregory Street not be reopened and would request that this option be removed from consideration of the plan. JerryBolt, 300'North School, spoke. He presented a petition signed fiy.over 250 residents'inthe area,of School,Rand and lsabellawho are °0osed to opening Gregory and urged the Village Board to seek relief for residents'duelo traffic using Isabella. Hal Entanger, 415 North Maple, spoke. -, He is ` opposed - to 'the -change of designation of Gregory to a collector street. He stated there are four main issues the Village Board should ,lam ow'of 1) At the public hearing, Plan Commission members were not aware of the 1981 declassification of the street; 2) Gregory is designated as a secondary street and classified too high in terms of traffic volume; 3) staff recommendation to connect Gregory to Northwest Highway allows for a direct connection to Northwest Highway; 4) he is opposed to the change. Jill Huff, 714 North Dresser, representing the PTA of Fairview School,'ospoke. She stated that the PTA and herself are opposed to the Gregory opening and increasing traffic past Fairview. She feels that the increased traffic will affect the safety of the children utilizing Fairview. Trustee Wilks responded to Ms. Huffs comments by -stating the traffic is already going through the neighborhood but using Isabella as the entrance street into the neighborhood. Trustee Clowes stated that the student drop off on Isabella is inadequate. He also stated that there is excessive traffic on Council Trail It is classified asla collector street and it also goes by a school. Allison Kelly, 801 West Isabella, spoke. She stated that if Gregory is opened to Northwest Highway, it will be a straight shot to Business Center Drive. She asked the Village Board at what point is tax revenue put above the safety of children and she urged the Village Board to keep Gregory closed. 3 Chris vonWunder, 406 North MacArthur, stated that speeds are too high through the neighborhood already and increased traffic will further increase the likelihood of traffic speeding through the neighborhood. She also stated that there are a number of streets with no sidewalks and the increased traffic will diminish property values. Linda Semer, 318 North Prospect Manor, spoke. -She stated that traffic will always find a route through the neighborhood if provided the opportunity for a cut - through. Drivers must build in additional time for travel and not speed through the neighborhood. She urges the Village Board to solve the problem on Isabella. Robin Lebda, 316 North Prospect Manor, spoke. She pointed out that the pictures with -in the Rand Road CorridorStudy only include pictures of businesses, not children. She stated the school and parks along .Gregory encourage children to cross the street and increased traffic will. undoubtedly create conflict.. - Jennifer Hermerson,--Four North Owen, spoke.She asked wham is the traffic count ;which feeds through the rielghb ooc and is not considered a hr gh. -She stated it should be a priority ofth4,Vdia44 Board to keep children safe at Fairview School. Renee Anderson, 709 North Forest, spoke. She stated that she lives across the street from Prospect High School and traffic is extremely fast down the street. She has upgraded her home and has encouraged other . people to stay in Mount Prospect but is upset and :feels the value of her property is being affected by increased traffic. Trustee Clowes pointed out that the High School District boundary is Rand Road, therefore, there is very little cut -through, if any, of high school students using Gregory to get to the_,high school. Katherine Bond lives at the comer of Gregory and Main Street. She stated that Rand Road does not represent what the Village is all about and there is no need for additional commercial. She suggested that a fence be constructed along the frontage of Rand with homes behind the fence to insulate the Domes from the traffic on Rand and asked whether it is necessary to bow to 66 almighty dollar'every time. Dorian .wrey, 401 North Maple,spoke.• that the comer of g • : r •- r ••- • -•• • sv"I'lume 2a create additional accidents., Kathy Newly, 404 North Maple, spoke. She stated that the consideration for opening Gregory should be removed from the list as an action step. 4 Trustee Clowes read a letter from Eleanor Slesicki, 302 North Maple. She was unable to attend but provided a letter summarizing her comments to Trustee Clowes to read into the record. She stated that she is not supportive of opening Gregory but would support additional residential street openings to relieve the use of Isabella and enforce truck weight limits and speed limits through the neighborhoods. Trustee Wilks stated that she would recommend a more general statement concerning Gregory and would support a traffic engineering study. She has a concern that any type of change should not negatively impact other areas. Trustee Clowes asked what is the problem that the Board is trying to address. Is it traffic to and from work or other types of traffic. The limited capacity of the intersections is forcing traffic into the; neighborhoods to by-pass these backed up intersections. There is only so much capacity. Traffic is going to find the point of least resistance and he did not think that traffic using Gregory to Northwest Highway is necessarily the, option. The problem lies with the intersection of Rand and 83 and Rand and Central due to its capacity limitations. If Gregory is not opened or another solution is not found to relieve the pressureon the intersections, the intersection capacity should be addressed otherwise the problem is shifted to another area. Trustee Corcoran stated that the Village Board must address this issue and just not opening Gregory will'not resolve the problem. The Village Board must look at a comprehensive solution to this problem. There is a need to look at the intersection capacity and we must know where vehicles are coming and going from. He is supportive of a review of the intersection by way of,a consultant. Trustee Skowron supports selective enforcement on .Gregory:and supports the review of the intersection capacity by using a -consultant.. She stated that changing the intersection will be difficult and hopes the citizens are supportive of the change with the same conviction as they are in terms of their: effort to keep Gregory closed. She stated that it is important that a reasonable solution or compromise is found and not just a continual no to the problem without a solution. - Trustee Hoefert stated that he would like to•see the Gregory proposal removed from the action plan. He supports a comprehensive review of:vehicle-movements of the area by utilizing a traffic consultant. Consensus of the Village,Board was not to open.G.regory, at Business Center Drive at this time. The Board was not supportive of removing -the option of opening Gregory in the future from the Study. Village Board is supportive of hiring a traffic consultant and -encouraged citizen input.to-the consultant in a similar fashion as the Weller Creek Ad Hoc Citizen Committee. 5 General comments of the Vilage Board included the need to address the intersection capacities and review the possibility of improvements in response to IDOT proposals concerning these intersections. Marvin Metzke, attorney for Paul Spiewak, spoke. He stated the reference in the Corridor Study concerning the Century Tile property as possible residential development is contrary to previous discussions between the Village Board and the property owner. He stated the property owner had gone through the rezoning process but still did not get a positive response from the Village Board. He stated the relationship between the Village Board and .property- owner has not been cultivated in the past to address possible needs or redevelopment of the property since there is no market for residential development at this time. The remaining discussion centered on each action step contained within the Corridor Study and whether there was consensus ora revision necessary to each action step. Consensus of the Village Board was to change Action Step #5 in terms of encouraging the owner of the hair salon to -seek additional parking on the neighboring property when that property is developed. Appropriate development should take place on the property and be limited to commercial development. Consensus of the Village Board concerning Step #7 was to keep the TIF recommendation contained within the Study and encourage development of a triangle. There should be additional details provided in the Action Step to further encourage redevelopment. Consensus of the Village Board concerning Step #1 in the Action Plan is to further develop the statement : concerning residential or commercial development should not adversely impact the existing residents which either front or back up to Rand Road. Consensus of the Village Board concerning revisions to page. -nine of the report to address the history outline of the six -acre parcel detailing the strip center and the drive-through development with the proposed restaurant redevelopment. s Consensus of the Village Board was also to balance the tone of the language contained within the report to be more balanced in terms ofcommercialand residentialneeds. General consensus of the Village Board was that once these changes have been made to the report, the report be brought back to the Village Board for additional review. C -I None. VI. ANY OTHER BUSINESS Trustee Hendricks stated that the Mt. Prospect Plaza parking lot has been repaved and restriped but the pedestrian crossings have not been repainted. He also stated that the boat and trailer at 15 Emmerson has not moved in six years and he is asking why staff has allowed the boat to remain all this time. He has an issue concerning enforcement of zoning violations because these violations continue to exist today as they have in the past but staff is now only enforcing ordinances on a complaint -only basis. In the past, Village staff was much more proactive in terms of addressing zoning and other ordinance violations. He also is requesting a report from the Village Manager concerning a list of violations which he is providing to the Manager and requests a follow-up. General consensus of the Village Board was to continue to support Ordinance enforcement on a complaint -only basis where applicable. Trustee Wilks asked whether TCI was vacating the Opus site and where the location of the community access site was going to be. Community Development Director William Cooney stated to his knowledge, TCI is not moving out of the Opus site but is expanding into the Winona School site. Trustee Hoefert is following up on his previous request concerning the broadcasting of the Cook County Board meetings on Channel 6 and requested the Manager provide him a status report on this program. He also stated that he has a concern that some Village employees may be less inclined to sign petitions for community initiatives or to express views as citizens of the community because they are employees of the Village. Trustee Clowes mentioned that Mailboxes, etc., is now open on Emerson Street across from the Village Hall. V. ADJOURNMENT The meeting was adjourned at 12:00 midnight. Respectfully submitted, D --- DAVID STRAHL DS/rcc Assistant Village Manager WA llobl)tejl 0.0 HUMAN SERVICES DEPARTMENT VILLAGE OF MOUNT PROSPECT 0 VILLAGE OF MOUNT PROSPECT HUMAN SERVICES DEPARTMENT The Human Services Department provides a wide range of programs for residents of Mount Prospect including Social Services, Nursing/Health Services, Senior Programs and the Blood Donor Program. The Human Services Department consists of seven full-time, two part-time and two seasonal employees. VILLAGE OF MOUNT PROSPECT 1997 BUDGET HUMAN SERVICES DEPARTMENT The mission of the Human Services Department is to provide programs and services which will enhance the social, mental and physical well-being of all residents of Mount Prospect, with an emphasis on Senior Citizens. These programs and services are pro -active to meet and anticipate the unmet needs of residents by developing non -duplicated services which are not provided by other agencies_ A new computer calendar program has been created to produce a more professional looking Senior Sentinel Newsletter in a more timely fashion. Although the Network 50 Program was dropped in 1994, the Receptionist/Secretary revitalized the former Network 50's odd job tradesmen and senior citizen home companion file. New financial assistance forms have been initiated to streamline the various financial assistance programs. Additionally, comprehensive networking with outside agencies has been instituted to help reduce possible abuse of these programs. Total Units of Service provided increased from 99,161 in 1994 to an estimated 102,100 in 1995. Established a client database and implemented a computerized registration program to enhance the quality of the administration of departmental services. Enhanced the existing health awareness offered by the department and the outreach to senior subsidized buildings. Established the Mount Prospect Senior Health Care Advisory Council. This council organizes health forums, friendly visiting, and intergenerational programs. Expanded the award winning Computer Tutor Program to operate within Prospect High School. The Vision's Family Issues Subcommittee established a summer program of family-oriented activities called "Family Fun Nites." VILLAGE OF MOUNT PROSPECT 1997 BUDGET HUMAN SERVICES DEPARTMENT 197 QBJECTIVES Enhance the Social Work Internship Program to concentrate in the areas of police, community, medical, health, and gerontological social services. Expand the client database to record service and treatment histories. Analyze the service demands of the Friendly Visitor Program for seniors and infirm residents and allocate program resources so as to achieve the maximum level of service. Reevaluate activity room assignments in the Senior Center so as to make the most efficient use of available space. VILLAGE OF MOUNT PROSPECT 1997 BUDGET SUMMARY HUMAN SERVICES DEPARTMENT May -Dec '95 1996 1996 1997 1998 Actual Budget Estimate BudLyet Foreca PROGRAMS 01 - HUMAN SERVICES ADMINISTRATION 65,731 98,360 95,544 100,151 105,456 02 - SOCIAL SERVICES 149,554 246,340 253,150 261,097 270,547 03 -NURSING/HEALTH SERVICES 46,487 71,475 72,205 80,118 87,513 04 - SENIOR PROGRAMS 37,668 57,930 57,300 74,886 77,582 05 - BLOOD DONOR PROGRAM 2,275 3,435 3,435 3,495 3,575 TOTALS 301,715 477,540 481,634 519,747 544,673 EXPENDITURE CLASSIFICATION �� w._.....................__ee_w_ ._-..- .w��_.._ _w_..�.. 50 - PERSONAL SERVICES 190,903 297,490 302,024 326,190 338,505 51 - EMPLOYEE BENEFITS 57,660 93,415 93,485 100,746 107,951 52 - OTHER EMPLOYEE COSTS 1,141 5,000 5,000 5,240 5,040 54 - CONTRACTUAL SERVICES 36,544 60,300 60,645 60,851 61,682 d 55 - UTILITIES 2,830 3,960 3,105 3,450 3,450 57 - COMMODITIES & SUPPLIES 9,783 14,250 14,250 19,245 21,445 65 - OFFICE EQUIPMENT 0 0 0 1,000 1,000 67 - OTHER EQUIPMENT _ 2,854 3,125_ 3,125 3,025 5,600 TOTALS 301,715 477,540 481,634 519,747 544,673 SOURCE OF FUNDS 01 - GENERAL FUND 301,715 477,540 481,634 519,747 544,673 TOTALS 301,715 477,540 481,634 519,747 544,673 BUDGET HIGHLIGHTS The Human Services Department budget for 1997 includes $11,000 for the Visions Group to provide funding for special events and neighborhood programs that encourage cooperation between the diverse cultural groups within the community. Additionally, $3,025 has been included to continue the chair and table replacement program in the Senior Center. The Revenue Section of the budget includes a total of $38,500 in anticipated revenues and reimbursements that will be provided by Human Services Department Programs. The Reimbursement for Home Delivered Meals is expected to be $22,000 and $12,500 for Flu Shots. Other amounts totaling $4,000 are expected from charges for copies and coffee, donations and reimbursements. Blood .5% Social Services 35.0% VILLAGE OF MOUNT PROSPECT 1997 BUDGET HUMAN SERVICES DEPARTMENT DEPARTMENTAL ACTIVITY Units of Service Provided Nursing/Health Services 13.4% 1997 Projected Social Services 36.6% Senior Programs 51.1% 1995 1996 1997 Actual Estimated Projected tlMli Senior Programs 50,346 53,360 57,000 © Nursing/Health 13,515 14,970 15,000 1M/ Social Services 38,586 41,230 39,000 M Blood 574 530 575 Total Units 103,021 110,090 111,575 Staff and Volunteer Hours Nursing/Health 11.5% 8-3% SeniorPrograms - Volunteer 32.9% Senior Services - Staff 10.7% 1995 1996 1997 Actual Estimated Projected 11t1t Senior Program 2,104 2,280 2,500 Nursing/Health 2,689 2,670 2,700 ■M Social Services 7,607 8,080 8,580 Administration 2,144 1,970 1,950 Total- Staff 14,544 15,000 15,730 r Volunteer 7,642 7,660 7,700 Total Hours 22,186 22,660 23,430 1. ACTIVIIJES Fire Deoaqmnt Referrals* 12 ingnth,. dg- mIs 1 d ividu& i�la Hours 1/2/95 thru 12/31/95 120 120 149 13 f 10/1/95 thru 9/30/96 317 317 32427 Police a e ** 1_ -wont ri. fe rrala Individuals (','oil act � Hours 1/1/95 thru 12/31/95 .120 251 E 227 302 10/1/95 thru 9/30/96 1.09 229 268 184 V•1 e f ra,l *** 12 tlr� ReferralsIndividualsContacts Hours 1/1/95 thru 12/31/95 9 11 11 10 10/1/95 thru 9/30/96 + 33 41 149 135 *Fire Department referrals mainly consist of Paramedic Follow -Up referrals. **Police Department referrals mainly consist of Police Social Services referrals. ***Village Department referrals mainly consist of Substandard Housing referrals. THREE MAIN INTERDEPARTMENTAL AIVI ES Paramedic Follow -1 This seventeen year old program reaches out to residents over the age of sixty and to the families of "000" patients who have received services form the Mount Prospect Fire Department's Paramedics. After the Fire Department processes their paramedic reports, a copy is sent to Human Services. A follow-up contact is then made by the Deputy Human Services Director to check on the individual's medical and emotional status, and to offer assistance from our many programs. The purpose of this follow-up is to provide reassurance and supportive services to residents who have been ill or injured. When an older person has been seen by the paramedics, there is often a need for additional services to assist them in regaining their former health. Even when there is no need for follow-up services, residents are comforted knowing that the Village cared enough to find out how they were doing. Police Social Services For the past seven years, this department has accepted referrals for short term counseling from the Police Department. The Police Social Services program is designed to provide counseling to residents in crisis. These residents typically are not involved in criminal situations. The referrals are of residents with whom the police have had contact, and assessed that more benefit would be obtained by a social service intervention than from involvement with the criminal justice system. Referrals to the department are made by the investigating officer himself, or by the resident using the social worker's business card left by the officer for that purpose. Due to a lack of security in the Senior Center Building, at the times of these counseling sessions, an office has been made available in the Police and Fire Headquarters for after hour sessions. S i s t in ., One of our newest interdepartmental referrals has been assisting the Community Development Department with the after effects of a building shutdown. Typically, referrals are made due to neglected building repairs or homeowners not maintaining sanitary conditions which result in substandard living conditions. In both cases, residents are quite vulnerable often needing to make sudden alternative living arrangements. In the case where residents need to immediately move from their homes, securing temporary motel lodgings, food vouchers, furniture storage facilities, and when necessary security deposit return assistance is provided. In the cases where they may remain in their homes, intensive intervention is needed to make significant changes in their living environment. All of this work is extremely time intensive for we are dealing with extremely emotional situations. Also, mental illness may be a factor in some cases. fileNLOUbud.int MAJOR HIGHLIGHTS OF 1996 (This listing only includes special programs, not the normal, everyday contacts with residents) -Planning to conduct Thanksgiving and December Holiday food basket and Star Program to needy Mount Prospect families. -Planning to combine efforts with the Fire Department and Police Association with the Toys for Tots program, and deliver the gifts. -Conducted the annual Health and Wellness Health Fair. -Worked the Paramedic follow-up program. Family Issues Subcommittee efforts -Family Fun Nites program ran June thru August, 1996 which utilized the efforts of hundreds of community volunteers through sponsorship. -Planning to bus School District 59 residents to Teddy Bear Walk. -Your Nite Committee efforts. -Held ten Friday night parties. -Held a car wash fund raiser. -SOS -- Save Our Senior Safety Festival held at Randhurst on October 1. -Staff are members of Senior Summit Outreach Committee. Goal is to better educate public on services available to Seniors. -Involvement in Boxwood Bash. -Provided 1800 flu vaccinations. -Monthly involvement with Immunization Clinic at Wheeling Township Hall. -Provided Crisis Intervention and Follow-up Counseling to relatives and witnesses of a Metra Train accident. -Head Lice inspection on Mount Prospect children. -Developed a senior citizen Walking Group. -Involvement with United Way Needs Assessment for Mount Prospect and Prospect Heights. -Working closely with Northwest Community Health Care Advisory Council to develop four Subcommittee: Intergenerational, Home Bound, Health Education, Public Relations committees. -Provided training to potential Friendly Visitors. -Held two of the four seminars scheduled for this year. -Computer Tutor program, a cooperative program with the Library, won the 1996 Innovation Award by the Illinois Library Association. -Made several Public Service announcements for Channel 6: Make A Difference Day, Computer Tutor Program Mentor Program, Holiday Meal Basket/Star Program, Friendly Visitor Program. -Developed monthly program on Channel 6 called "Older and Healthier". -Developed a program promoting NW2001 Human Care Council - Transportation Consortium. -Developed Health Awareness class. -Held 8th annual ElderHonor Award Banquet. -Chaired the Youth Sports and More Festival. -Acquired AARP's 55 Alive Driving class. -Acquired the Escort Transportation Program. -Worked on committee for the Senior Celebration Day. -Ongoing Social Sewing Club is an empowerment group for women. -Newly developed Creative Club works on developing craft skills and selling techniques for disadvantaged women. -Held special food distribution throughout the year. -Held special clothing drives throughout the year. -Organized the south side Clean-up day. -Worked on Access to Care program nomination to Governors HomeTown Award. Program won first place. -Padres Unidos group held monthly meeting and seminars on issue pertaining to the Hispanic community. -Conducted annual health inspection on child day care centers. -Staff have been or are currently presidents of CEDA Northwest, Mount Prospect Rotary Club, Mount Prospect -Prospect Heights United Way, NW2001 Human Care Advisory Council. -Staffmade several presentations to church groups on senior, nursing and social services. -Provided monthly blood pressure and diabetes clinics to residents of the Senior Buildings. -Involved with Legislative Round Table concerning human care issues. -Involvement with the CARES Alternatives Activities meetings. -Staff conducted several in service training sessions with Village departments on the services provided by this departments. -Mount Prospect Mentor Program includes John Jay, Robert Frost and Euclid schools. -Provided monthly hearing screenings for residents. File:ROTARYbud.boo Revenue Produced from utn (September 1995 thru August 1996) Flu Shots $11,080.00 Elderhonor 1,147.00 Hemoccults 38.00 Donations to Senior Center Escrow 315.00 LIHEAP 2,545.00 Access to Care 369.00 Polling Place 100.00 Bridge Lessons 38.00 Coffee Machine 762.00 Copy Machine 462.00 Home Delivered Meals 20,559.00 Independent Classes 1.650,09 $39,065.00 /nm file:NLOUbud.income Village Manager VILLAGE OF FOUNT PROSPECT .. `"`; un '°ntDirector MOUNT PROSPECT, ILLINOIS r Fre chief Police Chief Public Works Director INTEROFFICE MEMORANDUM Village cleric Communications Administrator TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: NANCY MORGAN, HUMAN SERVICES DIRECTOR DATE: OCTOBER 18, 1996 SUBJECT: REVISION TO THE GREEN HUMAN SERVICES BUDGET Enclosed is a revised statistical page entitled "Revenue Produced from Human Services Programs". This page replaces the current page located in the back of the green Human Services Budget Information Booklet - 1996. The current page shows an incorrect revenue number associated with Home Delivered Meals. The corrected number of $20,559 is the gross figure and the incorrect number of $4,239 is the net figure. Thank you for updating this booklet. NaI6 M rgan him NLOUbudincc Rtyme Produced kom Hum-ain Serdm �ProMams (September 1995 thru August 1996) Flu Shots $11,080.00 Elderhonor 1,147.00 Hemoccults 38.00 Donations to Senior Center Escrow 315.00 LIHEAP 2,545.00 Access to Care 369.00 Polling Place 100.00 Bridge Lessons 38.00 Coffee Machine 762.00 Copy Machine 462.00 Home Delivered Meals 20,559.00 Independent Classes 1,,650.00 $39,065.00 /rim file:NLOUbud.income VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF FINANCE DATE: OCTOBER 17, 1996 SUBJECT: EARMARKING FUNDS FOR A DISASTER RESPONSE CONTINGENCY PURPOSE: To establish a mechanism for earmarking funds as a disaster response contingency. BACKGROUND: At the July 23, 1996 Committee of the Whole meeting, trustees expressed interest in setting aside funds for a disaster response contingency. Staff was given the task of recommending a mechanism for accomplishing this end. DISCUSSION: The attached memorandum from the Director of Public Works, dated October 17, 1996, discusses the Village's financial experience with previous disasters both in terms of cash flow requirements (up -front costs) and actual expenditures (unreimbursed costs). Based upon this history, it appears that $300,000 would be an appropriate amount to set aside as a disaster response contingency. There are essentially three methods of setting aside the funds: I. Simply allow the contingency to remain in the General Fund fund balance with the informal understanding that $300,000 in excess of our established 15% fund balance target is available for disaster response. 2. Create a separate fund to hold the $300,000 disaster response contingency. 3. "Designate" $300,000 of the General Fund fund balance which is excess of our established 15% fund balance target as a disaster response contingency. Although Option 1 presents no technical accounting difficulties, it does not communicate a clear commitment to disaster response. Option 2 communicates a commitment to disaster response. However, it presents certain accounting problems because it would create a fund which would not be necessary from an accounting standpoint. Indeed, it would violate the "number of funds principle" established by the Governmental Accounting Standards Board (GASB). The GASB is the primary accounting standard setting body for state and local governments in the United States. Pronouncements of the GASB constitute "generally accepted accounting principles" (GAAP) for governments. When our auditors examine the Village's Comprehensive Annual Financial Report (CAFR) each year, one of their most important tasks is to ensure that the CAFR is prepared in accordance with GAAP. One of those principles is the "number of funds principle." Section 1300 of the GASB's Codification articulates that principle as follows: Governmental units should establish and maintain those funds required by law and sound financial administration. Only the minimum number of funds consistent with legal and operating requirements should be established, however, because unnecessary funds result in inflexibility, undue complexity, and inefficient financial administration. A separate disaster response fund would have no revenues (except interest earnings) and no expenditures in most fiscal years. We would record expenditures only in those infrequent fiscal years during which the Village- experiences a disaster. In essence, there is no operating requirement for the fund. Creating a separate disaster recovery fund would only add another column and greater complexity to our CAFR. I have discussed this matter with our auditors who concur with this assessment and discourage us from establishing a separate disaster response fund. Option 3 avoids the technical accounting problems with Option 2 but still communicates a commitment to disaster response. A designation of fund balance is a segregation of a portion of a fund's fund balance on the face of a government's financial statements. - In other words, if we were to designate a portion of our General Fund fund balance, the General Fund's fund balance would be separated into two parts in the fund balance sheet in the CAFR: "unreserved, undesignated" and "designated." Then, in the notes to the financial statements, the nature of the designation would be discussed. A designation of fund balance for disaster response would not violate GAAP. Section 1800.124 of the GASB's Codification states that designations reflect "tentative plans for financial resource utilization in a future period." Essentially, a designation is an administrative, not legal, earmarking of funds. Consequently, the earmarking could be changed at a later date if Village needs and priorities change. The most definitive way of communicating the Village's commitment to disaster response is by the adoption of a resolution. Based upon an approved resolution, $300,000 of the General Fund's fund balance could be designated. I have also discussed this approach to earmarking for a disaster response contingency with our auditors. They have offered their concurrence. In a related matter, at the July 23, 1996 Committee of the Whole meeting, Trustee Corcoran asked that I survey neighboring communities concerning their General Fund fund balance. The results of that survey as well as a guide for interpreting bond ratings are also attached. 2 RECOMMNDATION: 1) That, when available at the end of each fiscal year, up to $300,000 of the General Fund fund balance in excess of 15% of the fund's budgeted expenditures for the subsequent fiscal year be "designated" as a disaster response contingency, and 2) That the Village Board adopt the attached resolution establishing this policy for designating the General Fund fund balance. lcs���J BRIAN W. CAPUTO attachments c: David Strahl, Assistant Village Manager Glen Andler, Director of Public Works Carol Widmer, Assistant Director of Finance xAwm\capu&o\budget97\dkaster 3 Mount Prospect Public Works Department 9. INTEROFFICE MEMORANDUM TM cr°c► TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 17, 1996 SUBJECT: DISASTER RESPONSE CONTINGENCY During the upcoming 1997 budget hearings, a request will be made to establish a disaster re- sponse contingency of $300,000 by the Finance Director. Over the past 15-20 years, the Village has had several weather-related disasters. In some cases, the disasters were declared by the President, and the Village was fortunate to receive financial assistance. In other cases, they were localized disasters, and the Village was responsible for the entire bill. In either case, the Village was always required to pay all bills up front. Declaration of a disaster is first made by the local authority (mayor), and then a request is made to the governor. If the governor concurs and requests and receives a disaster declaration from the President, the Federal Emergency Management Agency, FEMA, is directed to administer a federal disaster assistance program. It is also FEMA's responsibility to determine what areas have incurred damage of sufficient magnitude and severity to be included in the disaster area. Federal assistance is in the form of a grant. These grants are provided on a 75% federal and 25% nonfederal (12-1/2% state, 12-1/2% local) cost sharing basis. Work which is eligible for federal grant assistance includes repair, replacement, or restoration of disaster damaged publicly owned properties such as roads, bridges, drainage structures, utility distribution systems, water control facilities, and public buildings. Since 1979, the Village has experienced three (3) federally declared disasters: .................... 1979 Snow Disaster Federal/State Share Village Share 1986 Flood Disaster (Des Plaines River) Federal/State Share Village Share 1987 Flood Disaster (area -wide) Federal/State Share Village Share $104,689 57,583 $287,975 41,139 $228,557 32,651 Total Cost $162,272 Total Cost $329,114 Total Cost $261,208 As far as localized disasters, there have been a number of severe wind and snow and ice storms over the past 15 years. These storm costs for labor and equipment rental only have ranged from $8,000 to $20,000. The most recent major storm was June/July of 1992, when we were hit by heavy winds and had Village -wide tree damage. Total cost incurred was $105,785. Besides utilizing all available Public Works employees, a tree contractor was hired and we had work crews and equipment from three neighboring communities provide cleanup assistance. I believe these examples of nonbudgeted emergency expenses are good reasons for the Village to establish a disaster response contingency, and I support the Finance Director's recommendation. GRA/td c: Finance Director Brian Caputo Deputy Director of Public Works Sean Dorsey x:\files\frontoff\budget\disaster.fnd BC/ 10/16/96 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESIGNATION OF THE FUND BALANCE OF THE GENERAL FUND AS A DIA TER RESP IRAMICY WHEREAS, a primary purpose of local government is to protect the welfare of its citizens, and WHEREAS, a disaster caused by nature or human action could befall Mount Prospect, just as it could any other community, at any time, and WHEREAS, the need may arise to supplement the disaster assistance funds provided by higher levels of government if a disaster should befall Mount Prospect, and WHEREAS, it is appropriate for the Village of Mount Prospect to supplement disaster assistance funds provided by higher levels of government if necessary, and WHEREAS, in some fiscal years, the Village of'Mount Prospect may record an excess of revenues over expenditures in its General Fund, and WHEREAS, the Village has the policy of maintaining a fund balance in the General Fund of 15% of annual expenditures, and WHEREAS, from time to time, the Village's General Fund may have an actual fund balance in excess of the 15% goal, and WHEREAS, $300,000 is deemed to be an appropriate amount for the Village to set aside to supplement disaster assistance funds which may be provided by higher levels of government. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That, when available at the end of each fiscal year, up to $300,000 of the General Fund fund balance in excess of 15% of the fund's budgeted expenditures for the subsequent fiscal year shall be "designated" as a disaster response contingency. SECTION TWO: That this Resolution shall be effective immediately upon passage and approval. AYES: NAYS: ABSENT: PASSED and APPROVED this day of '1996. Gerald L. Farley, Mayor ATTEST: Carol A. Fields, Village Clerk GENERAL FUND FUND BALANCE SURVEY Conducted September 1996 General General Fund Fund Fund Balance Munica�alit ! Pol /Target ._wwwww_ _ _ t * .. F . 1' Carol Stream 50% of expenditures Wheeling None 8,540,618 20,102,814 235.4% 10,938,389 7,947,797 72.7% Buffalo Grove 25% of expenditures 14,976,647 10,691,719 71.4% Hanover Park None 8,510,881 5,979,000 70.3% Schaumburg None 39,339,853 27,574,828 70.1% Park Ridge 31% of revenues 13,903,920 9,027,685 64.9% Prospect Heights 3 months' expenditures or $1 million 4,235,000 2,210,000 52.2% Elk Grove 4 months' expenditures (33%) 22,583,283 11,655,075 51.6% Bartlett 20% of expenditures 5,953,896 2,908,625 48.9% Hoffman Estates 25% of expenditures 20,026,181 9,118,140 45.5% Rolling Meadows None 12,259,919 5,176,832 42.2% Glenview None 17,680,486 7,194,227 40.7% Palatine $3,000,000 12,916,473 3,647,877 28.2% Streamwood 25% of expenditures 10,212,473 2,466,311 24.1% Mount Prospect 15% of expenditures 19,998,480 3,496,488 17.5% Des Plaines 100/. of expenditures 22,130,000 3,616,000 16.3% *Amounts pertain to each municipality's most recently completed 12 -month fiscal period. x \usm\capucoblbudge97ltbsuryey General Obligation Bond None Moody's A-1 Fitch AA Moody's Aa Moody's A Moody's Aa -1 Moody's Aa None Moody's Aa -1 Moody's A-1 Moody's Aa S&P AA+ Moody's Aa Moody's Aaa Moody's A-1 S&P AA Moody's A-1 Moody's Aa Moody's Aa TABLE 15-2 Moody's, Standard & Poor's, and Fitch's Bond Rating Classifications RATING SYMBOL ' Bonds rated by Moodv's with the suffix "-1" (e.g., A-1) indicate the stronger credits in that category. Standard & Poor's uses a suffix of "+" or "—" (e.g. A+) to indicate relative position in the rating category. s Fitch uses a suffix of "+" or "—" (e.g. A+) to indicate relative position in the rating category. Fitch also assigns trend indicators (arrows) to indicate if fundamentals are improving (T ), stable (H), declining ( I ), or uncertain ( $ ). SOURCE: John Petersen and Ronald Forbes, Innovative Capital Financing (Chicago: American Planning Association, 1985); and Fitch Investors Service, Filch Insights (New York, 1989). Standard & General Quality Characteristic Moody's' Poor's =' Fitch'ss Prime Quality Aaa AAA AAA Excellent Quality Aa AA AA Upper Medium Quality A A A Lower Medium Quality Baa BBB BBB Marginally Speculative Quality Ba BB BB Very Speculative Quality B, Caa B, CCC, CC B, CCC, CC Default Quality Ca, C C, D C, DDD, DD, D ' Bonds rated by Moodv's with the suffix "-1" (e.g., A-1) indicate the stronger credits in that category. Standard & Poor's uses a suffix of "+" or "—" (e.g. A+) to indicate relative position in the rating category. s Fitch uses a suffix of "+" or "—" (e.g. A+) to indicate relative position in the rating category. Fitch also assigns trend indicators (arrows) to indicate if fundamentals are improving (T ), stable (H), declining ( I ), or uncertain ( $ ). SOURCE: John Petersen and Ronald Forbes, Innovative Capital Financing (Chicago: American Planning Association, 1985); and Fitch Investors Service, Filch Insights (New York, 1989). BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Thursday, August 29, 1996 The meeting of the Mount Prospect Busm*'ess -' DistricV Development and;` Redevelopment Commission D! • to • •. by 4 r Hal Predovich ! ' • Thursday, August 29, 1996 in the -Low'e'r Level -Conference Room of Village Hall.- `100 S. Emerson St.,MountProspect, Illinois' Members of re Commission • t- Youngquist,Ralph, w Huber, Joseph Janisch and Hal Predovich. Members absent: Keith Youngquist-and Johntilering. Also present were Norman Kurtz, Acting Chairman of the Economic Development Commission and Daniel Ungerleider, Planning- Coordinator., ;.R ' .w' A A..L QEJ_Ew.L ...,.a.. A motion was moved and seconded for the approval of the minutes of July 25, 1996. The minutes were ,•• • r unanimously. Hal Predovich presented to the Commission a letter from Tod Curtis dated August 16, 1996 and the response by the Mayor dated August 22, 1996 (see . Hall Predovich maunarized the letters stating that Mr. Curtis continues to be interested in selling his property for redevelopment. Mr. Norman Kurtz, Acting Chairman of the Economic Development Commission introduced himself to the Commission. He explained that besides his involvement with the Economic Development Commission, he has a vested interest in the downtown given his ownership of property in the 200 block of West Busse Avenue. : Kurtz asked the Commission to provide the status of downtown pr ° ts, Le.'*ortfiweit Electric. Daniel Unge leider, Planning Coordinator,- stated that staff will be visiting Northwest Electric's w Crystal a fk�' l+ in "ep ; _ i . 4 the visit, staff will discuss Northwest Electric's options within Mount Prospect's downtown. Mr. Ungerleider told the Cossion that facade improvements for Mr. Nitzke's building at 22 West Busse Avenue were progressively 'approaching completion. Page 2 QIIAWAV-1431L,I Mr. Ungerleider provided the Commission the background and status of the Village's current intention to establish and install a downtown streetscape program. Mr. Ungerleider introduced Mr. Richard Hayden of Land Design Colaberative (LDC). The land design consultant was hired by the Village to provide assistance mith the matters. Mr. Hayden provided LDC's background and explained that their approach was to develop a streetscape program that will improve opportunity for downtown redevelopment. LDC is currently working, on a ten million dollar streetscape renovation program for Evanston, Illinois. Mr. Hayden explained that LDC has been commissioned by the Village to complete two tasks: develop an overall downtown streetscape program and to install the. first $500,000 of these improvements, in 1997. Mr. Hayden displayed several photographs and maps depicting the existing and -proposed conditions of the downtown streetscape program. He explained that the overall plan, still under development, is proposing the use of two major forms of streetscape design: hard and soft. Hard design, or urban, utilizes sidewalks, tree grates with parkway trees. The soft design or residential -suburban, utilizes sidewalks, large planter areas with parkway trees and passive park elements. Staff and LDC are recommending that the soft design be utilized along Central Road and the hard design be utilized along Northwest Highway. After a brief discussion, the Commission concurred with the preliminary concept plan. Mr. Kurtz stated that it is very important that whatever the final design, the sidewalks and roadway crossings must be pedestrian friendly. The Commission agreed. Mr. Kurtz inquired if the consultant was investigating approaches for safely moving Main Street traffic through downtown, i.e. by-pass or twin one-way streets. Mr. Hayden stated that although staff has presented the concept of developing a "boulevard" on Main Street between Central and Northwest Highway, LDC is not a traffic engineering firm and therefore, has not initiated a traffic study for the respective area. The Commission viewed illustrations of different sidewalk design details. Chairman Predovich asked if these improvements were premature given the redevelopment of the property would require the improvements to be removed and replaced. Mr. Ungerleider stated that the areas designated for redevelopment will not be receiving improvements until they are redeveloped. These areas will benefit from the overall plan in that they will be designed to incorporated the design elements of the approved plan. Mr. Ungerleider explained that the two westernmost blocks, TriState's block and Jake's Pizza blocks, are least likely to be redeveloped given their existing condition and their size. Staff is Page 3 therefore proposing that these two blocks receive the initial downtown streetscape improvements. Mr. Hayden displayed maps illustrating the two blocks and the proposed improvements. After some discussion, the Commission agreed that the plan is sound. The Commission discussed the parking conditions of Jake's Pizza. Currently, Jake's parking extends into the public right-of- way where a sidewalk would be located. The Commission agreed that the Village should not dedicate public property for the exclusive use of one property owner. Mr. Calvin Huber made a motion, seconded by Joseph Janisch, recommending aVVLQyII of the proposed streetscape improvements for the right-of-way adjacent to those blocks south of Central Road, North of Northwest Highway, and west of Pine Street, (specifically including the right-of- way adjacent to Jake's Pizza at the northwest comer of Elmhurst Avenue and Northwest Highway). The motion was approved unanimously by a vote of 5-0. "OPWWRWIRM The meeting was adjourned at 9:00 p.m. Respectfully submitted, Daniel Ungerleider Planning Coordinator NEW AREA CODE 847 Phone: 708 / 392-6000 Fax: 708 / 392=6022 TDD: 708 / 392-6064 THE OCTOBER 21, 1996 MEETING OF THE SIGN REVIEW BOARD HAS BEEN CANCELLED. THE NEXT MEETING IS SCHEDULED FOR NOVEMBER 4, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. MAYOR GERALD L FARLEY TRUSTEES GEORGE A, CLOWES TIMOTHY J.CORCORAN RICHARD N. HENDRICKS PAUL WM.HOEFERT Village o Mount Prospect MICHAELE W. SKOWRON IRVANA K. WILKS MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEL E. JANON VILLAGE CLERK CAROL A. FIELDS NOTICE OCTOBER 16, 1996 NEW AREA CODE 847 Phone: 708 / 392-6000 Fax: 708 / 392=6022 TDD: 708 / 392-6064 THE OCTOBER 21, 1996 MEETING OF THE SIGN REVIEW BOARD HAS BEEN CANCELLED. THE NEXT MEETING IS SCHEDULED FOR NOVEMBER 4, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. MAYOR GERALD L. FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON IRVANA K. WILKS IWILLAIiG MWAGIR MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS 4' IBUIRW " l""ii age of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 A G E N D A MOUNT PROSPECT PLAN COMMISSION Special Meeting October 23, 1996 2nd Floor Conference Room, Village Hall 7:30 P. M. CALL TO ORDER ROLL CALL NEW AREA CODE 847 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 APPROVAL OF MINUTES OF OCTOBER 2, 1996 MEETING SUBDIVISIONS A. Northwest Assembly of God Subdivision II 900 North Wolf Road COMMITTEE REPORTS A. Community Development Committee Mr. Boege B. Comprehensive Plan Committee Mr.. Hoffman C. Development Code Committee Mr. Janus D. Text Amendment Committee Mr. Velasco OLD BUSINESS A. Fiscal Year 1997 Annual Consolidated Plan NEW BUSINESS QUESTIONS AND COMMENTS ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department, at 100 S. Emerson, Mount Prospect, 11L 60056, 847/392-6000, Ext. 5328, TDD #847/392-6064. X:\USERS\CCMDEV\PLANNING\AGENDA.PLN MAYOR GERALD L FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON Village of Mount Prospect IRVANA K WILKS VUAA"L E.MANA"R 100 South Emerson Street Mount Prospect, Illinois 60056 MICHAEJANCINIS VILLAGE CLERK CAROL A. FIELDS NEW AREA COIE)r 847 Phone., 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 --R- cul UPI *13 I -11W3 Q1 N3,31 0) W 1 09 (No 1331VA-Axem'07-1 AND REDEVELOPMENT COMMISSION SCHEDULED FOR WEDNESDAY, OCTOBER 23, 1996 HAS BEEN CANCELLED. THE NEXT MEETING WELL BE WEDNESDAY, NOVEMBER 27, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. MAYOR GERALD L. FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J„CORCORAN RICHARD N. HENDRICKS PAUL WM, HOEFERT MICHAELE W. SKOWRON IRVANA K„ WILKS VILLAGE 01 R MICHAEL E. JANONIS VILLAGE CLERK CAROL A., FIELDS "W"iiage of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 AGENDA (Prepared October 15, 1996) ZONING BOARD OF APPEALS Mount Prospect Senior Center 50 South Emerson Street 7:30 P.M. NEW AREA CODE 847 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 ZBA-15-A-95 Village of Mount Prospect -Amendments to the Zoning Ordinance - Commercial Vehicles in Residential Districts C.Nes la hs Hard ZBA-I4-CU-96 832 River Rd./Sedano Landscaping - Text Amendment and Conditional Use to permit an illegal existing landscaping business to remain in the R-1 Single Family Residence District. VILLAGE BOARD FINAL ZBA-17-96 1304 E. Thayer Street/William J. Domer - Variation to reduce the rear lot line setback from 15 feet to 11.5 feet in order to construct a gazebo. (Section 24.306(E.)(3.)) ZBA FINAL ZBA-18-96 1201 Feehanville Dr./TCI Communications - Variation to increase the number of antennas/satellite dishes from one (permitted) to 8. Six satellite dishes are existing. (Section 24.305) VILLAGE BOARD FINAL Nqymhgr.ZBA-19-96, Joseph Niewinski - Variation to construct a 6 foot high fence Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department, at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MAYOR GERALD L. FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J.CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON IRVANA K. WILKS VILLAGE MANAGER MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS DEPUTY VILLAGE CLERK I NMtiC�ll Village of Mount Prospect 100 South Emerson Street Mount Prospect. Illinois 60056 NOTICE ALL NEW AREA CODE 847 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 NOTICE IS HEREBY GIVEN that the Committee of the Whole meeting scheduled for Tuesday, October 8, 1996 has been cancelled. The next Committee of the Whole meeting will be held Tuesday, October 22, 1996. Carol A. Fields Village Clerk THE OCTOBER 7, 1996 MEETING OF THE SIGN REVIEW BOARD HAS BEEN CANCELLED. THE NEXT MEETING IS SCHEDULED FOR OCTOBER 21, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. MAYOR GERALD L, FARLEY TRUSTEES d GEORGE A, CLOWES TIMOTHY J.CORCORAN RICHARD N, HENDRICKS PAUL WM, HOEFERT fil age of Moult Prospect MICHAELE W, SKOWRON NEW IRVANA K, WILKS AREA CODE VILLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056 847 MICHAEL EP JANONIS VILLAGE CLERK CAROL A. FIELDS Phone' 708 / 392_6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 THE OCTOBER 7, 1996 MEETING OF THE SIGN REVIEW BOARD HAS BEEN CANCELLED. THE NEXT MEETING IS SCHEDULED FOR OCTOBER 21, 1996. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. MINUTES COFFEE WITH COUNCIL SATURDAY, SEPTEMBER 14, 1996 9:00 a.m. LOCATION: 2nd FLOOR CONFERENCE ROOM, VILLAGE HALL The meeting was called to order by Mayor Gerald Farley. Trustees present were George Clowes, Michaele Skowron, and IrvanaWilks:` Representing staff were Village Manager Michael E. Janonis and Finance Director Brian Caputo. Village residents were: Nancy Bobikewicz, 1114 Meadow Lane Geraldine Bowman, 602 S. Wille Street Joyce Bregy, 502 N. Pine Carol Hafertepe, 1102 Brentwood Lane Rick Lohrstorfer, 900 Quince Lane Chuck Peterson, 606 Prospect Manor Mary Kay Risler, 1 E. Milburn Avenue Denise Rominski, 210 S. Main Street` Frank Smith, 903 Quince Lane Nancy Bobikewicz, 1114 Meadow Lane, announced that East Wedgewood Park was reopened by the Prospect Heights Park District on September 13 after rehabilitation work. Ms. Bobikewicz also requested that Girl Scout Troop 597 be permitted to attend a future session of Coffee With Council. Mayor Farley suggested that the Girl Scouts attend Coffee With Council in November. With regard to the commercial vehicle signage ordinance currently being considered by the Village, Ms. Bobikewicz commented that she is against any commercial signage in residential areas because it introduces commercialism. She also pointed out that, if the Village Board is trying to get a feel for the various sizes of commercial lettering which might be allowed, Public Works van #305 provides an example of standard size lettering. Ms. Bobikewicz suggested that this vehicle be parked outside the Senior Center on the night of a Village Board meeting so the board members could examine it. Geraldine Bowman, 602 S. Wille Street, stated that the spotlights illuminating the sign in front of the Lincoln Junior High School are tilted at an angle such that the vision of those driving by is impaired by glare. Mr. Janonis said that staff would contact the school to discuss the problem. Ms. Bowman also stated that Council Trail, west of Route 83 toward the Golf Course, is in need of repair. Trustee Wilks responded that the Village has identified the problem and the street is on the list of those projected for repair. Ms. Bowman encouraged the board to take a more active role in encouraging the library to expand its computer resources. The board and others in attendance discussed various intergovernmental arrangements whereby the Village's youth could gain greater access to computer and other academic resources. Trustee Skowron stated that the board would consider the establishment of an ad hoc committee to look into the matter after the upcoming election. Joyce Bregy, 502 N. Pine, commented that she had been following the board's discussions of potentially permitting commercial signage on vehicles in residential areas. She stated that a solution to the matter might be to encourage the use of magnetic signs which could be removed from vehicles when parked in residential areas. Mr. Janonis responded that magnetic signs had been considered in the past but that some residents have maintained that the magnetic signs oftentimes do not stay affixed to vehicles very well or, in cold weather, are difficult to remove. Ms. Bregy said that, on the contrary, her experience with magnetic signs was very good. Carol Hafertepe, 1102 Brentwood Lane, asked if portable, outdoor fireplaces are legal. She described how the smoke from, these fireplaces can cause various health problems and property damage. Mr. Janonis responded that staff would review Village Codes to see if outdoor fires are permitted. Mayor Farley stated that this may be an issue the Safety Commission could review. Chuck Peterson, 606 Prospect Manor, stated that the traffic on Prospect Manor near Kensington and Prospect High School is oftentimes traveling much faster than the posted speed limit in the early morning and mid-afternoon. Mr. Peterson said that he felt that high school students accounted for most of this traffic. Mayor Farley asked Mr. Janonis to have the Police Department implement selective enforcement. Mr. Peterson also said that a resident in his neighborhood is keeping 12 animals as pets in the home. Mr. Janonis stated that he would have staff look into the situation. Mary Kay Risler, 1 L Milburn Avenue, announced the formation of the Citizens for Retaining Good Government. The group will hold a press conference at 7:00 p.m. on Tuesday, September 17 at the Village's gazebo. The inclement weather site for the press conference will be the Boston Coffee & Cappuccino Bar. Denise Rominslu, 210 S. Main Street, asked if there is any requirement that dumpsters be placed behind a fence. Mr. Janonis responded that he would have staff determine whether any requirement currently exists. In addition, Ms. Rominski discussed various problems with the operation of the PADS sites, especially the one at St. Mark's Church. Mayor Farley stated that a meeting would be convened with the churches involved to address the problems. Frank Smith, 903 Quince Lane, stated that the public bench which used to be in place in the Brentwood subdivision had "found its way into McDonald Creek. Mr. Janonis stated that he would ask Public Works to remove the bench. Mr. Smith also asked if the Village had a program to publicize services which are specially designed for seniors. Trustee Wilks stated that hospitals typically have that kind of information. Trustee Skowron added that Northwest Community Hospital offers special services for seniors. E Mary Kay Risler suggested that such information be placed in the Village newsletter. Mr. Jannis said that he would have the Village's Human Services Department examine the adequacy of the publicity on senior programs. The meeting was adjourned at 11:00 am. Respectfully submitted, Brian W. Caputo Director of Finance 3