HomeMy WebLinkAbout3076_001MINUTES
COMMITTEE OF THE WHOLE
JULY 23,1996
CALL TO ORDER
Mayor Farley called the meeting to order at 7:32 p.m. Present at the meeting were:
Trustees George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert and
Irvana Wilks. Absent from the meeting was Trustee Michaele Skowron. Also
present were: Village Manager Michael Janonis, Assistant Village Manager David
Strahl, Public Works Director Glen Andler, Deputy Public Works Director Sean
Dorsey, all Public Works Superintendents, Solid Waste Coordinator Lisa Angell,
Police Chief Ronald Pavlock, Deputy Police Chief Ronald Richardson, Fire Chief
Edward Cavello, Finance Director Brian Caputo, Community Development Director
William Cooney and Communications Administrator Cheryl Pasalic.
MINUTES
Minutes of July 9, 1996. Motion made by Trustee Clowes and Seconded by Trustee
Corcoran to accept the Minutes. Minutes were approved, Trustees Hendricks and
Wilks abstained.
CITIZENS TO BE HEARD
None.
Mayor Farley introduced the topic by stating that this will be the first Mid -Year
Budget Review of the calendar year budget since 1996 is the first calendar year
budget.
Finance Director Brian Caputo provided a general overview to the Board of where
the Village is in terms of Revenues and Expenditures for the first six months of
1996. He stated that the 1997 forecast of the Property Tax increase of 6.6% is not
a true 5.6% increase due to some mandated costs which are built into the Property
Tax Rate. For example, the Village has enjoyed a 100% funded Police and Fire
Pensions in the past, however, that funding has slipped below 100%, therefore, it
is necessary to bring the funding back to 100% through some Property Tax dollars.
The true Property Tax Levy is still approximately 4% based on previous Board
policy. Fines are up a little bit above projections along with Building Fees and
Sales Tax.
Highlights for 1997 requests include a request from the Police Department for an
additional CSO (Community Service Officer). The CSO would split the duty of the
Evidence Officer and the current Court Liaison, Community Development is
requesting an additional Inspector for interior inspections. This is currently under
review by the Board as part of the interior inspections Program approval. Human
Services is requesting an expansion of the Intern Program from summer only to a
year -around program. He also stated that there is a recommendation to increase
the General Fund contingency from the 15% that currently exists to approximately
25% in order to take advantage of possible Bond Rating improvements and improve
the ability to handle "rainy day"; type emergencies. He stated that the Debt capacity
for the Village has improved due to accelerated Debt payback and there would be
some capacity in the Flood Control Debt Fund for a 1998 Issue and a possible 2041
Issue for Flood Control Protects.,
The Street Capital Improvement Program has debt capacity in 1997 and 2001 to
issue up to $2.5 million each year to assist in some funding to catch up street
reconstruction.
Following are the primary items to be put forth by staff in the 1997;
1. Acceleration of Street Reconstruction Program including,a Bond Issue of
$2.5 million for 1997.
2. Creation of a Computer Replacement Fund. A Fund would be established
to fund the replacement of computer hardware and software similar to the,
Vehicle; Replacement Fund;
3. Separate line items in the Budget for carry-overs of Departmental Protects.
The carryoversare from one budget year to the next within a Departmental
budget to minimize large percentage increases from one year to the next.
`4: Merit Pay Pool. This Program provides for cash incentives to be provided
to non-union personnel separate of any cost -of -living increases which may
be provided.
5. Management Training. This would be a continuation of the training
scheduled and completed for 1996. The training for the coming fiscal year
would focus on team building and managerial development.
6. Expansion of the Social Worklintern _ Program. This initiative is
recommended by the Human Services Department as a direct result of
increased referrals provided by other Departments.
2
A`
Village Manager Janonis stated that numerous Departments have provided a
general overview of their goals and objectives for 1996 and 1997. He stated that
the enhancement of the Street Program will undoubtedly require additional
discussion by the Board but it was felt that this proposal could be brought forward
as an initial opportunity to offer solutions to the back -log of streets. A Computer
Replacement Lease Program would be patterned after the Vehicle Replacement
Program, however, this program would have to be'a'multiple year program and
would suggest approximately $300,000 seed money be set aside in the Program
initially. The carryover of dollars in Departments would minimize the impact of
percentage increases for items in each Department depending on purchasing
patterns. The Merit Pay Pool would be a component of the performance reviews
currently underway for various management and non-union personnel.
General comments by the Village Board included the following items:
There were numerous questions concerning the proposed Computer Replacement
Fund and the status of network implementation and various hardware and software.
Concern was expressed about the increased balance of the General Fund from
15% to 25%. Since the General Fund contingency has been established at 15%,
there appears to be no immediate need to increase it even further. It also felt
that the Property Tax increase should be limited to inflation or a level consistent
with other taxing bodies.
Some Trustees requested additional study be undertaken to compare General Fund
balance requests with what other municipalities set aside. It was also discussed
that if contingency funds are for emergencies, then the funds should be identified
in the Budget as an emergency line item. There was also discussion as to what
impact the increase in contingency fund would have on the Bond ratings. Some
Trustees voiced concern that the Merit Pay Plan should be on a trial basis initially
to determine overall impact on the Budget and possible future impacts.
Mr. Janonis responded to a number of the Trustee comments. He stated that the
Property Tax increase` has been a standard percentage for a number of years in
order to smooth out the increases so there would not be the need for wide
variances to maintain appropriate funding levels. The Contingency Fund allows for
the Village to respond to numerous emergencies without affecting other programs
or operations.
Summary of Village Board comments:
• General Fund Contingency increase from15-25%. Consensus of the Village
Board was to request additional study by staff to determine the cost/benefit
impact on Debt Service Ratings and available funds. In addition, the Board
requested comparison of other communities and the Contingency Fund that
is utilized by those communities.
0, Street Reconstruction Program. Consensus of the Village Board was
general support for this initiative.
Creation of the Computer Replacement Fund. Consensus of the Village
Board was to support this initiative.
0 Separate line item for Budget carryovers. Consensus of the Village Board
was to support this initiative.
0 Merit Pay Pool. Consensus of the Village Board was to support this
initiative.
0 Management Training. Consensus of the Village Board was to support this
initiative.
0 Expansion of the Social Work Intern Program. Consensus of the Village
Board was to support this initiative.
Trustee Clowes requested the Village Board consider increasing Trustee pay for
Trustees elected beginning in 1997. He stated that the last increase for Trustees
was in 1988 and based on the inflationary factors which have taken place between
1988 and today, Village Trustees should be making approximately $2,750 and the
Mayor's salary should be approximately $5,500. He would also request that a
review take place every four years to ensure that elected officials' pay keeps up
with inflation just as employee pay.
There was no consensus as to moving forward with Trustee Clowes' proposal for
increase in elected officials' pay. Therefore, the item would be set aside
temporarily until additional input was provided by Trustee Skowron.
There was also a consensus of the Village Board to request staff to investigate the
cost/benefit of Truck Enforcement Officer to be included in the coming fiscal year
budget.
V. VILLAGE MANAGER'S REP RT
None.
VI. ANY OTHER BUSINESS
Trustee Clowes voiced his concerns about allowing violent criminals to return to
the streets and not serving out their sentence. He suggested the Village work with
State and Federal officials to improve responsiveness to the public to keep violent
criminals off the streets.
Mayor Farley suggested that this issue be taken up with the Northwest Municipal
4
'Mayor Farley suggested that this issue be taken up with the Northwest Municipal
Conference in order to maximize the input of the Village to the State and Federal
officials.
Trustee Clowes stated that he has talked to numerous apartment owners about the
Interior Inspection Program and is providing a memo summarizing the suggestions
which they put forward. He requested staff review the items submitted on the
memorandum and include the items as part of the discussion about the Interior
Inspection Program at the next Board meeting.
VII. ADJOURNMENT
Motion made by Trustee Hoefert and Seconded by Trustee Wilks to move into
Closed Session to discuss Personnel, Land Acquisition and Litigation. Roll call
vote took place with all Trustees voting to move into Closed Session. Village Board
members adjourned into Closed Session at 9:39 p.m.
The Committee of the Whole meeting was reconvened into open session at 10:18
p.m. No further business. Meeting was adjourned at 10:19 p.m.
Respectfully submitted,
DAVID STRAHL
DS/rcc Assistant Village Manager
5
{
MINUTES
COMMITTEE OF THE WHOLE
JULY 23, 1996
1. CALL TO ORDER-
Mayor Farley called the meeting to order at 7:32 p.m Present at the meeting were:
Trustees George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert and
Irvana Wilks. Absent from the meeting was Trustee Michaele-Skowron. Also"
present were: Village Manager Michael Janonis, Assistant Village Manager David
5trahl Public Works Director Glen Andler, ,Deputy Public Works Director Sean
Dorsey, all Public Works Superintendents, Solid Waste Coordinator Lisa Angell,
Police Chief Ronald Pavlock, Deputy Police Chief Ronald Richardson, Fire Chief
Edward Cavello, Finance Director Brian Caputo, Community Development Director
William Cooney and Communications Administrator Cheryl Pasalic.
MINUTES
Minutes of July 9,1996. Motion made by Trustee Clowes and Seconded by Trustee
Corcoran to accept the Minutes. Minutes were approved, Trustees Hendricks and
Wilks abstained.
CITIZENS TO BE HEARD
None.
IV: 1996 MID -YEAR BUDGET REVIEW 6,N -Q ImPRg--BUDGET. W RKSHOP
Mayor' Farley introduced the topic by stating that this will be the first Mid -Year
Budget Review of the calendar year budget since 1996 is the first calendar year
budget.
Finance Director Brian Caputo provided a general overview to the Board of where
the Village is in terms of Revenues and Expenditures for the first six months of
1996. He stated that the 1997 forecast of the Property Tax increase of 5.6% is not
a true 5.6% increase due to some mandated costs which are built into the Property
Tax Rate. For example, the Village has enjoyed a 100% funded Police and Fire
Pensions in the past, however, that funding has slipped below 100%, therefore, it
is necessary to bring the funding back to 100% through some Property Tax dollars.
The true Property Tax Levy is still approximately 4% based on previous Board
policy. Fines are up a little bit above projections along with Building Fees and
Sales Tax.
Z
Highlights for 1997 requests include a request from the Police Department for an
additional CSO (Community Service Officer), The CSO would split the duty of the
Evidence Officer and' the current Court Liaison. Community Development is
requesting an additional Inspector for interior inspections. This is currently under
review by the Board as part of the Interior Inspections Program approval. Human
Services is requesting an expansion of the Intern Program from summer only to a
year -around program. He also stated, that there is a recommendation to increase
the General Fund contingency from the 15% that currently exists to approximately
25% in order to take advantage of possible Bond Rating improvements and, improve
the ability to handle "rainy day" type emergencies, He stated that the Debt capacity
for the Village has improved due to accelerated Debt payback and there would be
some capacity in the Flood Control Debt Fund for a 1998 Issue and a possible 2001
Issue for Flood Control Projects.
The Street Capital Improvement Program has debt capacity in 1997 and 2001 to
issue up to $2.5 million each year to assist in some funding4o catch up street
reconstruction.
Following are the primary items to be put forth by staff in the 1997:
1- Acceleration of Street Reconstruction Program including a Bond Issue of
$2.5 million for 1997.
2. Creation of a Computer Replacement Fund. A Fund would be established
to fund the replacement of computer hardware and software similar to the
Vehicle Replacement Fund.
3. Separate line items in the Budget for carry-overs of Departmental Projects.
The carryovers are from one budget year to the next within a Departmental
budget to minimize large nercentane increases from one vear to the next.
4. Merit Pay Pool. This Program provides for cash incentives to be provided
to non-union personnel separate of any cost -of -living increases which may
be provided.
& Management Training. This would be a continuation of the training
scheduled and completed for 1996. The training for the coming fiscal year
would focus on team building and managerial development.
6. Expansion of the Social Work/Intem Program. This initiative is
recommended by the Human Services Department as a direct result of
increased referrals provided by other Departments.
2
Village Manager Janonis stated that numerous Departments have provided a
general overview of their goals and objectives for 1996 and 1997. He stated that
the enhancement of the Street Program will undoubtedly require additional
discussion by the Board but it was felt that'this proposal could be brought forward
as an 'initial opportunity to offer solutions to the back -log of'streets . A Computer
Replacement Lease Program would be patterned after the Vehicle Replacement
Program, however, this program wouldhave to be a multiple year program and
would suggest approximately $300,000 seed money be set aside in the Program
initially. The carryover of dollars in Departments would minimize the impact of
percentage increases for items in each Department depending on purchasing
patterns. The Merit Pay Pool would be a component of the performance reviews
currently underway for various management and non-union personnel.
General comments by the Village Board included the following items:
There were numerous questions concerning the proposed Computer Replacement
Fund and the status of network implementation and various hardware and software.
Concern was expressed about the increased balance of the General Fund from
15% to 25%. Since the General Fund contingency has been established at 15%,
there appears to be no immediate need to increase it even further. It was also felt
that the Property Tax increase should be limited to inflation or a level consistent
with other taxing bodies.
Some Trustees requested additional study be undertaken to compare General Fund
balance requests with what other municipalities set aside. It was also discussed
that if contingency, funds are for emergencies, then the funds should be identified
in the Budget as an emergency line item. There was also discussion as to what
impact the increase in contingency fund would have on the Bond ratings. Some
Trustees voiced concern that the Merit Pay Plan should be on a trial basis initially
to determine overall impact on the Budget and possible future impacts.
Mr. Janonis'responded to a number of the Trustee comments. He stated that the
Property Tax increase has been a standard percentage for a number of years in
order to smooth out the increases so there would not be the need for wide
variances to maintain appropriate funding levels. The Contingency Fund allows for
the Village to respond to numerous emergencies without affecting other programs
or operations.
Summary of Village Board comments:
• General Fund Contingency increase froml5-25%. Consensus of the Village
Board was to request additional study by staff to determine the costibenefiit
impact on Debt Service Ratings and available funds. In addition, the Board
requested comparison of other communities and the Contingency Fund that
is utilized by those communities.
V.
al
0 Street Reconstruction Program. Consensus mf the Village Board was
general support for this initiative.
Creation of the Computer Replacement Fund. Consensus of the Village
Board was to support this initiative.
* Separate line item for Budget carryovers. Consensus of the Village Board
was to support this initiative.
* Merit Pay Pool. Consensus of the Village Board was to support this
initiative.
* Management Training. Consensus of the Village Board was to support this
initiative.
* Expansion of the Social Work Intern Program. Consensus of the Village
Board was to support this initiative.
Trustee Clowes requested the Village Board consider increasing Trustee pay for
Trustees elected beginning in 1997. He stated that the last increase for Trustees
was in 1988 and based on the inflationary factors which have taken place between
1988 and today, Village Trustees should be making approximately $2,750 and the
Mayors salary should be approximately $5,500. He would also request that a
review take placfi every four years to ensure that elected officials' pay keeps up
with inflation just as employee pay.
There was no consensus as to moving forward with Trustee Clowes' proposal for
increase in elected officials' pay. Therefore, the item would be set aside
temporarily until additional input was provided by Trustee Skowron.
There was also a consensus of the Village Board to request staff to investigate the
cost/benefit of Truck Enforcement Officer to be included in the coming fiscal year
budget.
VILLAGE MANAGEW S REPORT
ANY OTHER BUSINESS
Trustee Clowes voiced his concerns about allowing violent criminals to return to
the, streets and not serving out their sentence. He suggested the Village work with
State and Federal officials to improve responsiveness to the public to keep violent
criminals off the streets.
Mayor Farley suggested that this issue be taken up with the Northwest Municipal
4
Mayor Farley suggested that this issue be taken up with the Northwest Municipal
Conference in order to maximize the input of the Village to the State and Federal
officials.
Trustee Clowes stated that he has talked to numerous apartment owners about the
Interior Inspection Program and is providing a memo summarizing the suggestions
which they put forward. He requested staff review the items' submitted on the
memorandum and include the items as part of the discussion about the Interior
Inspection Program at the next Board meeting.
VII. ADJOURNMENT
Motion made by Trustee Hoefert and Seconded by Trustee Wilks to move into
Closed Session to discuss Personnel, Land Acquisition and Litigation. Roll call
vote took place with all Trustees voting to move into Closed Session. Village Board
members adjourned into Closed Session at 9:39 p.m.
The Committee of the Whole meeting was reconvened into open session at 10:18
p.m. No further business. Meeting was adjourned at 10:19 p.m.
Respectfully submitted,
DAVID STRAHL
DS/rcc Assistant Village Manager
5
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM `����
TO: VILLAGE MANAGER MICHAEL E.JANON|S
FROM: ASSISTANT VILLAGE MANAGER
DATE: AUGUST 9,1996
SUBJECT: BOXWOOD PERMIT PARKING AGREEMENT
Problem Solving Officer (PSO)Joe Favia has been meeting with representatives of the
Boxwood area to formulate a permit parking program to mange the use of available parking
in Boxwood. The meetings included discussions with representatives of the home owners'
associations and individual building owners. The meetings generated oplan outlining six
distinct parking zones which assign a specific number of spaces for each association or
building owner. The zones will be color coded with stickers assigned to vehicles eligible
hzpark inthe designated zones. Since there will beelimited number ofspaces available
for each owner orassociation, there will be a reduction in the overcrowding within the
building units bylimiting the number cfvehicles inthe area.
The associations have offered topurchase the signs depicting the designated zones as
divided upbythe associations for their use. Violators who park inthe zoned areas will be
towed away under the authority ofthe associations. Attached for your information iean
informational packet which will be provided to area residents concerning the zoned parking
regulations. The application which must be completed by the residents is also included.
The proposed zoned parking area map ioincluded for general information.
The enclosed license agreement authorizes the associations to tow vehicles which are in
violation of the rules from specific parking areas, Wheeling Road and Dogwood Drive in
the Boxwood area. | would request approval of the license agreement bythe Village
Board. This program is on excellent example of residents working together to resolve
common problems.
P8U Favia and representatives from the Boxwood area will be in attendance at the
Committee of the Whole meeting on August 13 to answer any questions of the Village
Board.
AGREEMENT AND LICENSE
PREAMBLE
The Boxwood area building owners and Associations ("Association") desire to
improve parking enforcement in the vicinity of their neighborhood. Additionally, the Village
of Mount Prospect has determined that it is in the best interests of the Village to enter into
an agreement with the Association to enable the Village to enforce parking regulations in
the area. This parking enforcement will be enhanced if the Village allows the Association
to use certain Village property for the parking of its members.
Therefore, the parties agree as follows:
1. The Village hereby grants to the Association a license for the use of the property
designated as on Exhibit A as a parking area for its members, ("Licensed
Property").
2. This license is for the sole purpose set forth in Paragraph 1 and shall not be
deemed to permit the Association to claim any other interest in the property, either
now or in the future.
3. This license may be terminated at any time upon thirty (30) days written notice by
the Village.
4. The Association shall be responsible for striping and maintenance of the licensed
property, including snow plowing. The Village will cause the licensed property to
be swept on a schedule consistent with its regular sweeping schedules.
5. All signage for the licensed property shall be subject to the approval of the Village.
Signs will be sold to the Association by the Village at the Village's costs. The
Village must receive payment before Agreement is effective. The signs shall be
maintained by the Association.
G` Parking on the licensed property shall be limited to the Association residents and
shall be by permit only. The permits may be sold by the Association at e
reasonable cost.
7� The Association shall bepermitted totow unpennittod vehicles parked onthe
licensed property. Nosuch towing shall take place unless the Association has filed
with the ViUmgeawritten towing procedure and such procedure has been approved
bythe Village.
8. The Village will be permitted to issue citations to any unpermitted vehicle on the
Licensed Property and other property owned by the Association and used for the
parking ofits residents.
Q� The Village must receive payment before the Agreement is effective.
Date: VILLAGE OF MOUNT PROSPECT
ATTEST:
Village Clerk
ASSOCIATION:
ofRandview
Prospect Townhome
Towers Condominiums President/Euclid Lake Villa
President/Rand Park Apartments Owner/501-505 Boxwood
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
Owner
-Owner
Owner
Owner
AGREEMENT AND LICENSE
WITNESSETH:
WHEREAS, The Mount Prospect Townhome Owner's Association,
("ASSOCIATION"), a not for profit corporation , having offices at 1205 West
Northwest Hwy, Palatine, Illinois, is desirous to enter into an Agreement with the
Village of Mount Prospect, ("VILLAGE").
WHEREAS, the Agreement takes the form of allowing the Association to use
certain Village property for the use of its members, ("LICENSED PROPERTY")
NOW THEREFORE, the ASSOCIATION agrees, in consideration for use and
administrative control of the LICENSED PROPERTY, to allow the Village to enforce
parking regulations on the property, to assume maintenance of the property including
striping and snow Plowing, indemnify and hold harmless, Village officers, agents and
employees, from any and all claims, demands or causes of action arising out of or in
any way connected with the use of the PROPERTY. Use of the PROPERTY is deemed
to be at USER'S own risk and expense.
The VILLAGE thereby licenses to ASSOCIATION the described PROPERTY "AS
IS", and "WHERE IS', for the full and exclusive use of the Association. THE
ASSOCIATION WILL THEREBY GIVE US OF THE PROPERTY TO MEMBERS WITH NO
WARRANTIES OR PUARANTEES, EXP ESS OR IMPLIED.
MPTOA
Title
The undersigned, being duly elected Directors of the Mount Prospect Townhome
Owners Association do hereby agree to and acknowledge the terms and provisions of
the Agreement for the above-described PROPERTY this 8th day of July, 1996.
1�7
Gift Release (2/12/96) LAM
McGill
McGill Management, inc
A Property Management Company
1314 North Rand Road, Arlington Heights, Illinois 60004
Phone 847/259-1331
Fax
(Management) 8471259-6862
Fax (Home Closings) 847/259-1666
July 11, 1996
Village of Mt. Prospect
100 S. Emerson
Mt. Prospect, 11. 60056
To Whom It May Concern:
The Board of Directors of the Courts of Randview Townhome Association has authorized
Sheldon Tabas, President, sign an agreement with the Village of Mt. Prospect to administer the
Boxwood Area Zone Parking Program,
The Courts of Randview Board of Directors understand the responsibilities that they are
undertaking in accordance with that agreement.
If you have any questions, you may contact me at anytime.
Sincerely,
MC GILL MANAGEMENT, INC.
Lil &DY
Property Manager
Member Community Association Institute; Member ACTHA - Association of Condominium T--nhome Homeowner Association
e l f w
EUCLTD LL VILLA
HOMEOWNERS ASSOCIATION
1200 - 1298 NORTH WHEELING ROAD
OF MOUNT PROSPECT, ILLINOIS
To the Village of Mount Prospect and Alliance of Boxwood Homeowners Associations,
This letter is hereby being submitted to you to inform you that the EUCLID LAKE VILLAS H.O.A. Reerd
board of directors authorize Nark Mare to represent the E.L.U.H.O.A. as a member of the Alliance ^£
Boxwood Homeowners Association". It is our intention to be a participant of the "ZONED and CONT"T.TT.F
PARKING PROGRAM. It is also our intention not only to allow Mark Rare to represent the E.L.U.M±0-0 _
but also enter into the agreement with the Village of Mount Prospect together with the other ."?.T'e,.s
of the Alliance of Boxwood Homeowners Associations.
More power to the Village of Mount Prospect and The Alliance of Boxwood Homeowners Associations.
9
Euclid Lake Villas HOA
N. Wheeling Rd.
ML PrOspect, IL 60056
To: Village of Mt. Prospect
From: Randwood Towers H Condominium Association
Board of Directors,
Subject: The board of directors of Randwood Towers II Condo. Assoc. here by
authorizes John M. Phillips to be the associations representative for the Alliance
of Boxwood Homeowners Association, He is also authorized to be the focal point
and to enter into the agreement with the Village of Mt. Prospect and with the
other members of the alliance for the zoned parking program of the Boxwood
area.
M. billips
resident Randwood Tower 11 Condo. Assoc.
BOXWOOD AREA PARKING
The Boxwood area Associations have united to Pursue a common goal
for our neighborhood. We intend to rid our community of gangs,
graffiti and garbage, to increase the value of Our Properties
gand
achieve a pleasant neihborhood in which to live. This requires
time, money, effort and cooperation with the Village. With all
parties actively participating, we believe this goal will be
achieved.
PARTICIPANTS
The associations that will be involved are;
Courts of Randview ..... — Mount Prospect Townhomes ........
...... Randwood Towers ........ _ Euclid -Lake Villas ........
........ The Ashley Cove group ... Rand Park Apartments.
and a small group of individually owned townhomes.
PLAN
Our activities have evolved into a three phase plan. First,
each group established independent neighborhood watches and began
the recruitment of active members. Second was the procurement of
private security to complement the Mount Prospect Police
Department's patrol of the area, thus Providing additional security
for the neighborhood.
The Boxwood parking plan is the last in the triad. The intent
of the plan is to enable the associations in the neighborhood to
clean and monitor the use of the parking spaces along Boxwood Drive
and Wheeling Road.
ZONES
There are to be six defined zones, each
is adjacent to thep
association or group who will assume the res
zone. The zones are to be color coded and wil responsibility of that
1, use color matched
parking stickers.( see attachment Appropriate signs will be
purchased and installed to mark the boundaries of each zone.
A vehicle parked in a zone within the hours of 10:00 PM to 6:00
AM Must display a zone sticker of the Proper color. The sticker
color must match the zone sign color in which the vehicle is
parked. Vehicles parked in a zone during the hours of 6:00 AM to
10:00 PM will not require a sticker, however all vehicles are
required to observe the regulations at all times. Overnight quest
parking will be directed onto the private lots of each complex.
STICKERS
The stickers are rectangular in shape, two inches by three inches
and will be issued in six colors, one for each zone. The design
will be a solid color with the year of issue in the center. The
year numerals are in a contrasting white or black, the serial
numbers are black numerals in a white window. ( See attachment )
The validity period of each sticker is one year excepting the
first issue of which will be valid for 15 months. They will be
issued on a first come first served basis to qualified Boxwood area
residents. ( See attached application ) Stickers are to be
reissued to the holder on an annual basis and will carry an annual
fee of twenty dollars. All recipients must adhere to and obey the
regulations, a copy of which will be attached to each application.
( See attached rules )
IMPLEMENTATION
The first phase of implementation will be the notification of
zone parking to all residents through their association or group.
This will be achieved by mail and or handout. A general flyer will
be distributed throughout the neighborhood area during this time.
The second phase will be the distribution of sticker applications
to Association Boards and apartment owners for disbursement. Upon
return of the applications, the stickers will be disbursed directly
to the applicant on a first come first served basis until each
allotment is filled.
The third phase is monitoring the zones for compliance during a
grace 11 period before enforcement is implemented.
ZONE ADMINISTRATION
When a zone includes several participants, one has been selected
to assume responsibility for that zone. The administrative control
of the six zones are assigned as follows:
Zone
1
Red
Courts of Randview
Zone
2
Blue
Mount Prospect Townhomes
Zone
3
Green
Mount Prospect Townhomes
Zone
4
Yellow
Euclid Lake Villas
Zone
5
Black
Mount Prospect Townhomes
Zone
6
Brown
Rand Park Apartments
VIOLATIONS
Each administrating association will be responsible for
enforcement of the regulations in their zone.
The administrator will forward regulation infractions ( other
than towable offenses ) to both the resident and the resident's
association or landlord. Serious or repetitive infractions will be
forwarded to a joint committee of the neighborhood coalition for
resolution.
TOWING
All the zones will be subject to towing. This service is to be
contractually provided by Northwest Recovery Inc. of Rolling
Meadows.
Their services will be utilized on a patrol basis during the hours
of 10:00 PM and 6:00 AM.
MAINTENANCE
The parking spaces are to be cleaned on an 11 as needed 11 basis,
but not less than twice a year. Snow removal will be provided as
needed as well as required maintenance. Each administrative group
will be responsible for their assigned zones using annual sticker
fees to cover the costs of stickers and maintenance.
I. OVERNIGHT PARKING REGULATIONS 10:00 pm TO 6:00 am
1. ANY VEHICLE PARKED (OVER NIGHT) ON BOXWOOD DR., WHEELING RD., OR DOGWOOD
AVE MUST DISPLAY A CURRENT ZONE PARKING STICKER FOR THAT ZONE TO WHICH IT IS
ASSIGNED. YOU CAN NOT PARK YOUR VEHICLE IN A DIFFERENT ZONE OVER NIGHT.
2. THERE ARE NO RESERVED SPACES WITHIN ANY ZONE, THEY ARE AVAILIABLE ON A
FIRST COME, FIRST SERVE BASIS.
3. IF YOU HAVE VISITORS PARKING ON THE ZONED STREETS THEY MUST REMOVE THEIR
VEHICLES BY 10:00 pm.
4. YOUR ZONE STICKER MUST BE PERMANENTLY AFFIXED TO THE VEHICLE TO WHICH IT
IS REGISTERED, AND DISPLAYED IN THE LOWER LEFT CORNEROFYOUR REAR WINDOW, NO
OTHER PLACEMENT IS ACCEPTABLE.
5. YOUR ZONE STICKER IS NON - TRANSFERABLE AND MUST REMAIN WITH THE VEHICLE
TO Wl-HCH IT IS REGISTERED.
6. IF YOU NEED A REPLACEMENT STICKER THEY WILL BE ISSUED ONLY UNDER THE
FOLLWING GUIDE LINES, WITH NO EXCEPTIONS.
A.) IF YOU PURCHASE A NEW VEHICLE, YOU MUST RETURN YOUR OLD STICKER IN ORDER
TO RECEVIE A NEW ONE, YOU WELL BE CHARGED A NOMNAL FEE.
B.) IF YOUR VEHICLE IS STOLEN (AND UNRECOVERED) YOU WELL BE REQUIRED TO
SUBMIT' A COPY OF THE POLICE REPORT AND A LETTER FROM YOUR INSURANCE COMPANY
INDICATING A PAID LOSS CLAIM FOR SAID VEHICLE.
C-) IF YOUR REAR WINDOW IS BROKEN OR REPLACED YOU MUST PROVIDE A PAID INVOICE
FOR REPAIRS ON WINDOW OR RETURN OLD STICKER FOR A NEW ONE.
7. ALL ZONE STICKERS MUST BE AFFIXED ACCORDING TO PROCEDURE, DO NOT TAPE OR
AFFIX TIM STICKER IN ANY OTHER FASHION.
8. ZONE STICKER WILL BE VALID ONLY FOR THE YEAR DESIGNATED ON THE STICKER,
AND YOU WILL, BE REQUIRED TO PURCHASE A NEW STICKER EACH YEAR.
9. ALL VEHICLES MUST HAVE / DISPLAY THE FOLLOWING:
A) CURRENT ILLINIOS LICENSE PLATE
B) MT. PROSPECT VILLAGE STICKER
C) ZONE PARKING STICKER
H. 24 HOUR REGULATIONS - THESE RULES APPLY AT ALL TIMES.
1. YOU MUST PARK YOUR VEHICLE PROPERLY BETWEEN / WITHIN THE DESIGNATED
PAVEMENT MARKINGS.
2. "HEAD IN " PARKING ONLY IN DIAGONAL SPACES.
3. DO NOT PARK IN: NO PARKING ZONES, DRIVE WAYS,ON ANY OF THE GRASS AREAS, OR IN
A FIRE LANE, YOU WILL BE TOWED AWAY.
4. DURING DAYTIME HOURS ( 6:00 am _ 10-00 pm) ALL SPACES ARE OPEN FOR USE (WITH OUT
HAVING TO DISPLAY A STICKER) ON A FIRST COME, FIRST SERVE BASK (REMEMEBER OVER
NIGHT REGULATIONS COMMENCE AT 10:00 pm DAILY)
5. NO DOUBLE PARKING OR STANDING IS ALLOWED
6. NO LITTERING IS ALLOWED
7. THE CONSUMPTION, SALE, USE, OR DISTRIBUTION OF DRUGS OR ALCOHOL ARE
STRICKLY PROHIBITED AT ALL TIMES
8. NO REPAIRS OR MAINTENANCE WORK IS TO BE PERFORMED IN ANY PARKING AREA
EXCEPT BATTERY JUMP STARTS OR CHANGING A FLAT TIRE
9. ALL VEHICLES MUST BE KEEP IN OPERABLE CONDITION AND NOT BE A SOURCE OF FLUID
LEAKS (OH, COOLANT, ETC.) WHILE PARKED
10. LOUD NOISE ( RADIO, BOOM BOXES, MUFFLER, ENGINE, ETC.) WILL NOT BE TOLERATED
11. YOU MAY NOT CONTINUALLY PARK YOUR VEHICLE IN THE SAME ZONE SPACES FOR
PERIOD OF MORE THAN 15 DAYS
12. YOU MAY BE REQUIRED TO REMOVE YOUR VEHICLE ( UPON NOTIFICATION) FOR THE
PURPOSES OF SNOW REMOVAL, CLEANING OR MAINTAING OF THE PARKING AREA.
FAILURE TO COMPLY WITH THESE RULES WILL RESULT IN ONE OR MORE OF THE
FOLLOWING ACTIONS BEING TAKEN
1. TOWING OF YOUR VEHICLE ( ALL TOWING WILL BE PERFORMED BY NORTH WEST
TOWING RELOCATION INC.
PHONE #:
ADDRESS:
2. TICKETING BY THE VILLAGE OF MT. PROSPECT
3. FINES ( THROUGH YOUR HOME OWNERS ASSOC. OR LANDLORD)
4. REVOCATION OF PARKING PRTVLIGES
BE AWARE THAT ALL OF THESE RULES WILL BE ENFORCED AND THAT NO REFUNDS,
REIMBURSEMENTS OR CREDITS WELL BE ISSUED FOR ANY FINES OR TOWING CHARGES
INQUIRED BY ANY INDIVIDUAL WHO IS IN VIOLATION OF THESE RULES.
9 -AB HA
7 ZONE PARKING
001
ZONE PARKING STICKER APPLICATION FORM
VEHICLE OWNERS NAME:
ADDRESS:
CITY: STATE:_zIp:
UNIT/APT.
YEAR: MAKE: -MODEL:,
PLATE #:--- DRIVERS LIC. #:
VIN #:
MT. PROSPECT STICKER #:
HOME PHONE #:- WORK #:
I AFFIRM THAT THE ABOVE INFORMATION IS ACCURATE AND TRUE TO THE BEST OF MY
KNOWLEDGE. I FURTHER UNDERSTAND THAT THE PARKING STICKER ISSUED TO TMS VEHICLE IS
NON -TRANSFERABLE AND IS SUBJECT TO REVOCATION, FINES, OR TOWING FOR MISUSE OR
VIOLATION OF THE ATTACHED PARKING RULES AND REGULATIONS SET FORM TTIEREIN. THIS
STICKER WILL BE VALID FOR A PERIOD OF ONE (1) YEAR. A S 20.00 DOLLAR FEE WILL BE CHARGED
FOR EACH STICKER. PAYABLE By MONEY ORDER OR CASH. IF ANY OF THIS INFORMATION
CHANGES IT IS YOUR RESPONSIBrLTY TO APPLY FOR A NEW STICKER.
REGISTERED VEHICLE OWNERS NAME:
PRINT:
SIGN:
DATE:
ZONE NUMBER / COLOR I STICKER # I DATE ISSUED
ZONE GROUPS
The zone participants will be assigned as follows;
Courts of Randview
Zone 1 RED
( south & north sections of Wheeling Rd
and south end & north end of Boxwood Dr. )
Mount Prospect Townhomes & Randwood Towers
& individually owned townhomes
Zone 2 BLUE
( Boxwood Dr. south of park )
Mount Prospect Townhomes & The Ashley Cove group
Zone 3 GREEN
( Boxwood Dr. north of park )
Euclid -Lake Villas
Zone 4 Yellow
( north end of Boxwood Dr. and north end Wheeling Rd. )
Ashley Cove
Zone 5 BLACK
( west section of Dogwood )
Rand Park Apartments
Zone 6 BROWN
( the center section of Wheeling Rd. )
7-12-96
Director
Glen R. Andler
Deputy Director
Sean P. Dorsey
Village Engineer
Jeffrey A. Wulbecker
Administrative Aide
Dawn L. Wucki
Solid Waste Coordinator
K Lisa Angell
Water/Sewer Superintendent
Roderick O'Donovan
Streets/Buildings Superintendent
Paul Sures
Forestry/Grounds Superintendent
Sandra M. Clark
Vehicle/Equipment Superintendent
James E. Guenther
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois BOOE56-2229
Phone e47/670-5640 Fax B47/253-9377 TOO e47/392-1235
AGENDA
SAFETY COMMISSION
MEETING LOCATION: MEETING DATE AND TIME:
Public Works Department Monday
1700 West Central Road August 12, 1996
Mount Prospect, Illinois 60056 7:30 P.M.
I. Call to Order
11. Roll Call
111. Approval of Minutes
IV. Citizens to be Heard
V. Old Business
Parking Restriction & One -Way Request Near Lions School:
• East Side of School St from Council Tr to Sha-Bonee Tr
• West Side of School St from Council Tr to Sha-Bonee Tr
• North Side of Council Tr from 220 ft to 320 ft West of School St
• Do -No -Enter on North Bound School St at Council Tr
VI. New Business
V11. Adjournment
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING
BUT BECAUSE OF A DISABILITY NEED SOME ACCOMMODATION
TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S
OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT,
847/392-6000, EXTENSION 5327, TDD 8471392-6064
TO ALL COMMISSION MEMBERS
IF YOU CAN NOT ATTEND THE SAFETY COMMISSION MEETING
PLEASE CALL SEAN WON 870-5640 IN ADVANCE
Recvcled PaDer - Printed with SDv Ink
PARKING RESTRICTION & ONE-WAY REQUEST
NEAR LIONS SCHOOL
Requested by:
Principal of Lions School/Ms. Pat Cassidy
Request:
1,, Loading Zone
West Side of School St from Council Tr to Sha-Bonee Tr
2. No Stopping, Standing, Parking Between 8:00 A.M. and 4:00 P.M. on
School Days
North Side of Council Tr from 220 ft to 320 ft West of School St
East Side of School St from Council Tr to Sha-Bonee Tr
3. Do -Not -Enter School Days 8:00 - 9:30 A.M. and 2:30 - 4:00 P.M.
North Bound School St at Council Tr
Comments:
1. School Observations:
Lions School Principal requested the above restrictions because new
Lions School is oriented to the east direction instead of the south
direction.
2. Staff Observations:
The above restrictions were discussed in the July Safety Commission
Meeting. At that time, the Village did not complete surveys because time
was limited. The Safety Commission wanted the Village to follow the
established Notification Policy. Therefore, the Engineering Staff sent out
surveys to residents for their opinions. The results of the surveys will be
reported at the Safety Commission Meeting.
West Side of School St from Council Tr to Sha-Bonee Tr
East Side of School St from Council Tr to Sha-Ronee Tr
Normally, parents will drop off & pick up students on the west side of
School Street. Therefore the west side of School Street should be a
Loading Zone (Drop-off and Pick -Up Only). To improve the safety of the
students, parking on the east side of School St should be restricted. Note
that the Village temporarily installed No -Parking -Any -Time Signs on the
east side of School St to reduce a congestion during a construction,
North Side of Council Tr from 220 ft to 320 ft West of School St
Both sides of the School Bus Turn Around should be clear of any parked
cars to improve the sight distance of school bus drivers. Therefore,
parking on both sides of School Bus Turn Around should be restricted.
Do -Not -Enter School Days 8:00 - 9:30 A.M. and 2:30 - 4:00 P.M.
North,Bound School St at Council Tr
Do -Not -Enter Signs have been installed here for some time. But they
were removed during construction to reduce congestion. However, this
sign was not covered by the Village Ordinances. The Ordinances should
be revised to make this restriction enforceable,
Recommendation:
Loading Zone Between 8:00 A.M. and 4:00 P.M. on School Days
West Side of School St from Council Tr to Sha-Bonee Tr
The Engineering Staff does recommend the above restriction.
No Stopping, Standing, Parking Between 8:00 A.M. and 4:00 P.M. on
School Days
East.Side of School St from Council Tr to Sha-Bonee Tr &
North Side of Council Tr from 220 ft to 320 ft West of School St
The Engineering Staff does recommend the above restrictions.
Do -Not -Enter School Days 8:00 - 9:30 A.M. and 2:30 - 4:00 P.M.
North Bound School St at Council Tr
The Engineering Staff does recommend the above restrictions
PROPOSED PARKING CONDITIONS
L i cD n s M e °rn c> r i ca I park
I; SHA-13aNEE
IR
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.«.............. ,..... .� ( q U H
4 Z 8
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Lic n s Sch a,c>l a
d �
Parking Lot I NO -LEFT TURN SIGN 0 <
(43 Stalls) (BY SCHOOL) Y .
\NEN
I iwZ
_jg
JI/) Qm E
Bus dhParking l at ZTurn Around (21 Stalls)
I
8:00 = s. 30 A.M.
2:30 - 4:00 P.M.
««««NEW«««« ( Z
I ,I
hw�a J
3 tt W 220ft West'
NO
TANDIf
INC« SCHOOL NO
rr««NEW«««« COUNCIL TR
NO STOPPING, STANDING, OR JARKING DURING SCHOOL HOUIT
(ham ELM ST,ta SCHOOL ST)
•*•*EXI TING""
W '',
AGENDA
MOUNT PROSPECT SOLID WASTE COMMISSION
August 15,1996
CONFERENCE ROOM B, PUBLIC WORKS FACILITY
1700 WEST CENTRAL ROAD
7:30 PM
I. CALL TO ORDER
ILAPPROVAL OF MINUTES'
III. CITIZEN FORUM
(each residents limited to 5 minutes)
IV. SOLID WASTE PROGRAMS
V MONTHLY DATA
VI. HOUSEHOLD HAZARDOUS WASTE COLLECTION
VII. OTHER BUSINESS
VIII. NEXT MEETING
IX ADJOURNMENT
ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT
BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO
PARTICIPATE PLEASE CONTACT PUBLIC WORKS AT 870'-5640, TDD 392-1235.
MOUNT PROSPECT SOLID WASTE COMMISSION
MEETING MINUTES
JUNE 20,1996
PRESENT:
Dick Bachhuber, BW Donovan, Holly Johnson, George Luteri, Rod Mobus, Harold
Rentschler, Mary Rosen, Ken Westlake and Mary Winkler.
Doreen Jantz - Roosevelt University
Lisa AngeR - Public Works
CALL TO ORDER:
Chairman Westlake called the meeting to order at 7:35 PM.
APPROVAL OF MINUTES:
The minutes of the May 16, meeting were approved as written.
CITIZEN FORUM:
No residents were in attendance to address the Commission.
Ms. Jantz stated she was a student from Roosevelt University and was attending the
meeting as part of a class requirement. She indicated one of the primary reasons
she choose to attend a meeting in Mount Prospect was because of how courteous and
accommodating the Deputy Viflage Clerk was when she called about scheduled
meetings. (Ms. Jantz is not a Mount Prospect resident and indicated she had called
several municipalities before receiving a positive response.)
SOLID WASTE PROGRAMS/DATA:
The Solid Waste Coordinator informed the Commission of the June 30, closing of the
ARC Recycling Center. She stated the closing would not affect the Village's
recycling program except for individuals residing in multifamily housing without
recycling services. Residents residing in multifamily housing without recycling
services will be encouraged to talk with property management regarding
implementation of the on-site program.
Based on the April data Chairman Westlake noted there was a 20% increase In the
volume of recyclables collected.
The Coordinator stated there had been a few problems with collection of recyclables
and yard material. It appears the difficulty may he a combination of factors; new
route drivers, improperly prepared materials, etc. The Solid Waste Coordinator
has addressed these issues with ARC Disposal and Public Works staff work to
resolve any problems one to one with residents.
4TH OF JULY PARADE;
The Commission brainstormed the remainder of the meeting to design a float that
would blend the parades "Diamonds in the Rough" theme with the environment.;
The joint effort was extremely productive and it was decided to promote litter free
parks and use the design of baseball "diamond" with related verbiage.
OTHER BUSINESS:
Comments regarding the Open House were positive. A number of the
Commissioners had an opportunity to interact and respond to residents questions.=
The Solid Waste Coordinator informed Commission members that a Mount
Prospect resident pursuing degree in geography will be an intern with the Public
Warks Department this summer. His primary project will he gathering data
regarding commercial refuse and recycling services.
Chairman Westlake read the letter he had written to Jean Murphy of the Daily
Herald regarding the Village's recycling program. He complimented her on the
coverage she gives to recycling in the schools but highlighted that the Village of,
Mount Prospect is the only community in the SWANCC region to provide recycling
services to the schools and churches at no cost; the provision is part of the exclusive
residential contract The Commission members complimented Chairman Westlake
on the letter and agreed it should be sent as written.
NEXT MEETINGS
The Commission unanimously voted to cancel the July meeting. The next meeting
was scheduled for August 15, 7;30 PM in the Public Works Facility.
ADJOURNMENT:
There being no further business the meeting was adjourned at 8.35 PM.
Respectfully submitted,
M. Visa Angell
Solid Waste Coordinator