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HomeMy WebLinkAbout3075_001MINUTES COMMITTEE OF THE WHOLE AUGUST 13, 1996 CALL TO ORDER Mayor yor Farley called the meeting to order at Sal P.M. Present, at the meeting were: Trustees George 0 s, Richard Hendricks, Paul Hoefert, Michaele Skowron and Irvana Wilks. Absent from the meeting was Trustee Timothy Cor Also, present were: Village Manager Michael Janonis, Assistant Village Manager David Strahl and Problem Solving Officer Joseph Favia. II,. MINUTES Minutes of July 23 f 996. , Motion made by Trustee'Hoef6rt and Seconded by Trustee CIowes to apt the Minutes. Minutes were approved. Trustee Skowron abstained. None. r Assistant Village Manager David Strahl provided a general overview of the program as proposed this evening. When Problem Solving Officer Joe Favia was assigned the Boxwood area a year ago, he put together an in list of problems and conditions which needed to be addressed, as part of his duty assignment. These issues and conditions included a high incidence of crime, gang activity, overcrowding and the need to upgrade the overall appearance of the neighborhood. Officer Favia recognized that controlling parking in the Boxwood neighborhood would have a direct and positive impact on each of the areas. In Officer FaviWs discussions with neighborhood leaders and homeowners associations, the issue of parking appeared to be a key factor, of concern. There was a quick consensus that some type of fair and equitable regulated parking system would benefit the entire neighboftod. Officer,Favia suggested that the various ownership groups meet to fo- ulate a parking planwhich as closely as possible met the needs of each of the apartment, condominium and townhome complexes. 1 The group began meeting in the spring of 1996 to formulate a fair and equitable plan to regulate pare. After, numerousimeetings, a draft plan was formulated and Officer Fevia and Assistant Village Manager Strahl were invited to provide input from the Villages perspectiNe. That staff, input has been incorporated into the final draft proposal which is presented to the Village Board this evening. John Phillips, President of the Randwood Towers II Condominium Association provided a general overview of the discussions of the groups involvedin formulating the parking proposal, He also introduced the association representatives present at the meeting. He stated that among the issues that were identified by the group was the need to have convenient parking for residents, reduce overcrowding and improve the appearance of vehicles in the, area by regulating parking. He stated that the group has proposed to assume responsibility for cleaning and maintainlrig the parking areas and purchase, signs to designaato six different zones for parking. He also stated that flyers and regular newsletter information has been distributed to residents in the area in addition to a neighborhood meeting which was held on August 8. It is anticipated) that once the License Agreement has been approved by the Village Board, a short grace period will be set aside during the remaining months of this year with the program becoming fully operational by 1997. General comments by Village Board members included the following` items: A number of Village Board members complimented the group and the residents in formulating e solution to an identified neighborhood problem. Some Board members -asked what the 15 day parking limit was based on. "here was also sorrai!e discussion asto the operation and authority of the towing company which would tow vehicles r'orn the area. There was also discussion concerning what a family with more vehicles than assigned spaces would do to have the appropriate number of spaces available for their use. %a He also stated that it is believed that multiple vehicle requests can be accommodated once need has been determined by the residents applying for the permits. He stated he is hesitant to guarantee that all residents will be provided a number of spaces which they want because at this time, it is unknown what the impact of the removal of unauthorized vehicles will have on available parking for legitimate residents. He felt that once the permits were issued, there would be minimal or no impact on other side streets and, therefore, should avoid being in conflict with Village Ordinance about parking from 2:00 a.m. until 6:00 a.m. Mr. Janonis stated that Village Ordinance prohibits parking on Village streets between 2:00 a.m. and 6:00 a.m, and the Village had allowed temporary parking on side streets near the Boxwood area for emergency situations only. However, it was found that numerous vehicle owners took advantage of this cooperation and made multiple requests on a regular basis in order to park in the residential areas. He also anticipates additional information provided to residents and the single-family homeowners in the area to advise them of the parking program and to consider a "tag and tow" program to keep vehicles from being parked on the streets which have the 2:00 a.m.-6:00 a.m. parking prohibition. Village Manager Janonis also felt that it was unnecessary to go to the Safety Commission prior to the Village Board approval for a review of the parking program. John Phillips stated that there is no specific guest parking allotted for Dogwood, Boxwood or Wheeling Road and each association will do the best they can based on available space to accommodate guest parking. However, one of the concerns that arises from guest parking is that guests become permanent users of the spaces and do not truly meet the definition of guest because the parking spaces are utilized by unauthorized persons who want to avoid paying for the permit. The distribution of the permits will be on a first-come, first -serve basis and once everyone that is authorized to apply for a permit receives at least one, then other residents may apply for additional permits for additional vehicles until all permits are utilized. In the event that each association does not utilize all permits, other associations may work with associations with available parking to accommodate requests of their residents. Nanette Turetgen, resident of the Courts of Randview stated that she still has concerns about provisions for guest and visitors use of residents' spaces. She wants to ensure that there is equitable distribution of stickers and when a home sells, questioned how will the stickers be transferred. She stated that she has three vehicles and is not sure whether all three vehicles would be accommodated under this program. Robert Fox, representing a number of independent townhomes, stated that there is very limited parking for vehicles and most associations. However, all issues can be addressed once specific spaces are assigned within the zones and the need to gain control over available space must take place before individual needs are addressed. Greg Peterson of the Mount Prospect Townhome Association stated that this program has been badly needed and would urge the Board to approve this proposal in order to improve the appearance of the neighborhood. Consensus of the Village Board was to approve the License Agreement as presented and move the; Agreement forward to the Village Board meeting on August 20 for final approval. Trustee Wilks requested that staff determine whether the Safety Commission needs to review this program based on the authority of the Safety Commission defined by Code. Trustee Clowes echoed Trustee Wilks comments concerning the Safety Commission review. V... VILG`E MANAOERV,§ REPORT None. VI. ANY OTHER BUSINESS None. VII. ADJOURNMENT Motion made, by Trustee Skowron and Seconded by Trustee Wilks to move into Closed Session to discuss Personnel under Illinois Code 5 ILCS 120/2 (C) 2 - collective negotiating matters between public body and its employees or their representatives or deliberations concerning salary schedules for one or more classesof employees and Personnel: under 5 ILCS 120/2 (C) ..,1 -discuss deliberations or salary schedules for one or more employees. Roll call vote took place with all Trustees voting to move into Closed Session. Village Board members adjourned into Closed Session at 8:47 p.m. The Committee of the Whole meeting was reconvened into open session at 9:42 p.m. No further business.' Meeting was adjourned at 9:43 p.m. Respectfully submitted, DAVID STRAHL DS/rcc Assistant Village Manager 4 Village of MountProspect Department of Community Development MEMORANDUM TO: Michael E. Janonis, Village Manager FROM: William J. Cooney, AICP, Director of Community Develo ment w7" DATE: September 6, 1996 SUBJECT: Shop Mount Prospect — The attached information highlights the Mount Prospect Chamber of Commerce's efforts in creating the Shop Mount Prospect campaign. The Chamber is pleased to announce that the Village's seed money of $5,000 has been augmented with more than $21,000 in private funds coming from the business community. To date, more than 300 businesses have enrolled in this campaign. Both Village staff and the Chamber of Commerce are enthusiastic with the response that the Shop Mount Prospect campaign has received from the various shopping centers and the downtown business community. The Village's and Chambers efforts in partnering on this project have been successful. At this time, staff seeks Village Board approval to utilize TIF funds to purchase banners to be utilized in conjunction with the Shop Mount Prospect campaign. These banners portray the Shop Mount Prospect logo. It is anticipated that $5,000 will be necessary for this purchase. Monies would be reduced from the streetscape program this year to cover the expense. 4 t O MARKETING PLAN SHOP Goals: To increase the total sales volume of Mount Prospect business from $635 million to $657 million. Objective: To encourage the citizens of Mount Prospect to spend their discretionary income with businesses operating in the Village of Mount Prospect. Strategy: To create an awareness campaign communicating the benefits of supporting local business. To provide information to the citizens of Mount Prospect that would increase their awareness of the business selection available in Mount Prospect to satisfy their needs. To create a partnership between the business community and the Mount Prospect government. Tactics: ADVERTISING VEHICLES SHOP MOUNT Subject Time Irn re�s ons Bu et 4h Shop Mount Prospect Oct. 1 30,000 $20,000 $20,000 Shopping Center Directory Daily Herald- 1/4 page Sept./Oct. 20,000 Free $ 1,100 Mt. Prospect Times Sept. 14,680 Free $ 261 Mt. Prospect Journal Sept. 45,000 Free $ 100 Internet Web Page Oct. ? Free through MP Library Cable T.V. - Govt. PSA's Oct. 8,000 Free $ 1,000 Downtown Banners Sept./Oct. 2,500,000 $ 5,000 $ 5,000 Stop Sign Decals Sept./Oct. 2,500,000 $ 2,650 $ 2,650 Village Newsletter Sept =6ct-' 23;880'- Fri- $ 1,000 Chamber Newsletter Sept., Oct. 1,400/700 Free $ 560 Nov., Dec. 700/700 SHOP Tactics: ADVERTISINg VEHICLES Subject Time Economic Development Oct. Commission Newsletter Mt. Prospect Public Oct. Library Newsletter 500 Village Water Bill Sept./Oct. Two Sided- Decals Sept. Civic Signs (Marquee's) Oct. 1996 Chamber May Membership Directory News Releases End of Sept Total MOUNT Imoressions Bqydget 700+ Free $ 140 700 Free $ 140 10,000 Free $ 2,500 500 $ 250 $ 250 500,000 Free $ 7,400 3,000 Free $ 655 I. I 5,709,080 $27;900 $50,756 Village of Mount Prospect Department of Community Development MEMORANDUM TO: Michael E. Janonis, Village Manager FROM: William J. Cooney, AICP, Director of Community Development DATE: September 6, 1996 SUBJECT: Economic Development Activities The Economic Development Commission (EDC) is pleased to announce that the Village's economic development video is complete. Norm Kurtz, acting EDC chairman, will be in attendance at the COW meeting of September 10th to preview the video for the Village Board and public. The video highlights the many attributes of the community and will be an additional tool used by Village staff in promoting the community. Copies of the economic development video will be given to all commercial and industrial real estate brokers in the Chicago market, foreign chambers of commerce and consulates, and perspective business prospects. Additionally, copies will be available at the Chamber of Commerce and the Mount Prospect library. The Video will be used by Channel 6 as a filler. Following Mr. Kurtz presentation, I will provide the Board with an update on other economic development activities. PEER JURY PRESENTATION TION QUESTIONS & ANSWERS WHAT IS A YOUTH PEER JURY? The Youth Peer Jury program is an innovative alternative used to divert nonviolent first time youth offenders from formal court action. Operating on the philosophy that it is better to prevent crime than punish it, police youth officers have a community service option as an alternative to processing formal charges. They can take a more positive approach in challenging teen offenders to be held accountable for their actions. Additionally, offenders can avoid formal court convictions by choosing to participate in a teen court process and agreeing to comply with a sentence imposed by a jury of their peers. Youth Peer Jury programs are designed by and for communities to fit their own needs and are run by local volunteers with local police departments. HOW DOES IT WORK? Prior to appearing before the Youth Peer Jury, the defendant, and a parent or guardian must agree to a statement of guilt. A volunteer adult coordinator will preside over the hearing. A local police youth officer reads the charges and explains what the possible penalty could be if convicted as an adult. A panel of teenage jurors, usually six, discusses the charges with the offender. The panel then deliberates on an appropriate community service assignment, based on the severity of the charges and the attitude of the offender. Completion of the sentence is monitored by the adult coordinator. At the discharge hearing, usually one month later, the jury reviews the case and discusses the experience with the offender. Many times, ex -offenders who successfully complete their assignments continue to volunteer in public service and are recommended as possible peer jurors. WHAT HAPPENS IF THE OFFENDER FAILS TO COMPLY? An offender who fails to complete their community service or other conditions of their sentence, may be referred to juvenile court on the original charges. WHAT IS THE MAKEUP OF A MODEL JURY? A goal of the program is to choose student volunteers from the community who represent diverse backgrounds and different age groups. Jurors must be mature and trustworthy. Jurors will be selected from students, grades 8-12, who either live or attend school in Mount Prospect. Once selected, jurors participate in a training program designed to give them a background in juvenile law and teach them communication skills. They learn how to ask appropriate questions, disseminate information, arrive at appropriate solutions and maintain strict confidentiality about. the defendants. WHAT ARE EXAMPLES OF THE CRIMES HEARD THROUGH PEER JURY PROGRAMS & SENTENCES GIVEN TO OFFENDERS? Usually, misdemeanors are the only cases heard by the youth peer juries. Typical cases include retail theft, criminal trespassing, criminal damage to property, etc. Other, nonviolent crimes that qualify as felonies, may be considered as deemed appropriate. The constrictive sentence MUST fit the crime! Frequently, offenders are assigned community service work (typically ranging from eight to fifty hours), and must complete essays on a subject related to the offense, and/or letters of apology. For example, a charge of victimizing an elderly person might result in an assignment at a nursing home with a report on the effects of aging. "911" offenders or fire -setters might be assigned to work in a waiting room at a hospital emergency room. Often, spending time with anxious families, or an interview with a paramedic leaves a lasting impression on an offender. Community involvement is essential to the success of the Youth Peer Jury program. Police departments, private businesses, government agencies, and local organizations must work together to develop a diverse selection of community service tasks which are available as assignments to youth offenders. These assignments should meet the needs and reflect the local resources of the community. ARE PEER JURIES AN EFFECTIVE WAY TO COMBAT JUVENILE CRIME? YESr Communities that have established peer juries find the programs to be very innovative. The rate of non -repeaters is extremely low and operating costs are minimal. The Village of Hoffman Estates, for example, has a 95% rate of non -repeat offenders, with an annual operating budget of $100.. WHY DO WE NEED/WANT A YOUTH PEER JURY IN MOUNT PROSPECT? Juvenile crime is a sad fact of life in Mount Prospect, as it is in virtually every community. Something is lost every time a crime is committed. With Peer Jury, a juvenile offender is held accountable for his/her actions and given the opportunity to take responsibility for themselves and give back to the community he/she has adversely affected by their crime. YOUTII PEER JURY IS A POSITIVE SOLUTION FOR A NEGATIVE PROBLEM. WHO WILL COORDINATE THE PEER JURY FOR MOUNT PROSPECT? Under the authority and direction of Chief Ronald Pavlock, a panel of juvenile officers involved in the research of the program, searched the community for potential adult coordinators. Two residents stood out as exceptional candidates. We feel very fortunate that Barb Kokoron and Jill Friedrichs have accepted the volunteer positions of Adult Coordinator and Assistant Adult Coordinator. Barb Kokoron has been a Mount Prospect resident for fifteen years. Married, with three children, two of whom are currently attending school, Barb has been volunteering for our community since moving here. Recently appointed as a School Board Member of District 26, Barb has been in charge of their Clothing Drive and Holiday Pantry for three years. Barb also began a Swimming Pool Pass Program two years ago. At Euclid School, Barb has been a facilitator for the Rainbow and Hersey Huddles -programs. In November of 1995, Officer Joe Favia asked Barb to help start a program for all River Trails Middle School students. They now hold "Your Nite" once a month at Rivers Trails Park District, serving approximately sixty children a month. Till Friedrichs has lived in Mount Prospect for twenty-three years. A Prospect High School graduate, Jill currently attends Harper Junior College, working towards an Associate of Arts degree with special interests in business and criminal justice. Through Harper, Jill serves as Vice President of Finance for Formulator, a student -run, not-for-profit company. Jill has volunteered countless hours for the Lion's Club, having worked at the Lion's Carnival and Pancake Breakfast for twenty years. Active with the Mount Prospect 75th Anniversary Celebration Committee, Jill also served on the Special Events Commission. In 1996, Jill was the chairman of the Fourth of July Parade. Over the summer, Barb and Jill have been working with members of the police department in the start-up process of the program. Prospective community service agencies and jurors will be recruited as the school year begins. Juror candidates will then be interviewed and once selected, trained. We are projecting our first Peer Jury for December of 1996. �a DEPUTY" VILLAGE CLERK MAYOR GERALD L FARLEY h L L_ TRUSTEES GEORGE A, CLOWES TIMOTHY J. CORCORAN RICHARD N. HENORI[ PAUL WM,EWHRT MICHAELE W. 5KOWRON "�^ Y Village of Mount Pr d speKO IRVANA K. WILKS VILLA" cHAEL EIANA"S' 100 South Emerson Street Mount Prospect, Illinois 60056 VILLASE CLERK CAROL A FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 NEW AREA CODE 847 NOTICE THE REGULAR COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD SCHEDULED FOR AUGUST 27, 1996 HAS BEEN CANCELLED Mount Prospect Public Works Department INTEROFFICE MEMORANDUM Imcmusk To: Village Manager Michael E. Janonis From: Traffic Engineer Date: August 22, 1996 Subject August Safety Commission The Safety Commission transmits their recommendations to approve the following parking/do-not-enter restrictions near New Lions School. Please include these on the next Village Board Meeting Agenda. New Lions School requested the following restrictions to improve the safety of students and drivers: 1) West Side of School St from Council Tr to Sha-Bonee Tr From: No Parking Any Time To: No Parking Loading Zone Between 8:00 A.M. and 4:00 P.M. on School Days 2) East Side of School St from Council Tr to Sha-Bonee Tr From: 0 No Restriction To: No Stopping, Standing, Parking between 8:00 A.M. and 4:00 P.M. on School Days 3) North Side of Council Tr from 220 ft to 320 ft West of School St From: No Restriction To: _ No Stopping, Standing, Parking between 8:00 A.M. and 4:00 P.M. on School Days Page two ... August Safety Commission Meeting August 15, 1996 4) North Bound School St at Council Tr From: No Restriction To:' Do-Not-Enter School Days 8:00 - 9:30 A.M. and 2:30 - 4:00 P.M. The above restrictions were originally reviewed by the Safety Commission at their meeting on,.July 8, 1996. The Engineering Staff could not complete the survey,about the proposed change prior to that meeting because time was limited. The Safety Commission did not want to make a recommendation until the residents were notified Staff completed the surveys. The majority of th actions. Therefore, the Engineering ta' and had an opportunity tocommentthe ° restrictions. returned surveys (11 sent out, 6 returned) favored the proposed changes (4 to 2). In the staff report, the Village Traffic Engineer recommended the proposed restriction as requested by Lions School because the majority of residents favored the changes and the proposed change will improve the safety of students and drivers. The Safety Commission, Lions School and residents agreed with the staff recommendation. By a vote of 5-0, the Safety Commission recommended the above parking/do-not-enter restrictions near New Lions School: Enclosed are the Safety Commission Minutes from that meeting for reference. Sean Won c: Village Clerk Carol Fields Director Glen R. Andler Deputy Director Seen P. Dorsey Village Engineer Jeffrey A. Wulbecker A*nkilstivthm Aide Dawn L. Wucki Solid Waste Coordinator M. Use Angell Wstar/Sewer Superintendent Roderick O'Donovan, Streets/Buildings Superintendent Paul Bures Forestry/Grounds Superintendent Sandra M. Clark Vehicle/Equipment Superintendent James E. Guenther Mount Prospect Public Works Department, 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Phone 847/670-5640 Fax 647/253-9377 TDD 647/392-1235 MINUTES OF THE MOUNT PROSPECT SAFETY COMMISSION V CALL TO ORDER The Regular Meeting of the Mount Prospect Safety Commission was called to order at 7:30 P.M. on Monday, August 12, 1996. li. ROLL CALL Upon roll call, each Safety Commission Member introduced themselves to the audience. Present upon roll call: Arlene Juracek Commissioner Chuck Bencic Commissioner Glen Andler Public Works Ted Adamczyk Police Department Henry Dawson Fire Department Sean Won Public Works, Engineering Division Absent: Lee Beening Chairman Andy Mitchell Commissioner e Joan Bjork Commissioner Others in Attendance: See Attached List. Commissioner Arlene Juracek presided over the Safety Commission Meeting in the absence of Chairman Lee Beening. Commissioner Chuck Bencic, seconded by Ted Adamczyk, moved to approve the Minutes of the Regular Meeting of the Safety Commission held on July 8, 1996. The Minutes were approved by a vote of 5-0. 1 IV. OIT1 Eb!S0 BE HEARD No citizens came forth at this time to discuss any topics that were not on the current agenda. V. BUSINESS A) LIONS SCHOOL a) Background information The En r eed� Stiff did notco mptete the survey,asking resideoll't opinion about: the proposed' restnction,(see the discussion section) In duly because time was lirnited. The Safety Commission wonted the "tdtl<oge to follow the: established Notification Policy. 'Therefore, the Engineering Staff sent out surveys to 11 residents concerning the proposed restriction and the results are summarized in the discussion section. b) Discussion 1- No Parking Loading Zone Between 8:00 A.M. and 4:00 P.M. on School Days on the West Side of School St from Council Tr to Sha-Bonee Tr No Stopping, Standing,. Parking. between 8:00 A.M. and 4:00 P.M. on School Days on the East Side of School St from Council Tr to Sha-Bonee Tr Survey Result Sent Out Returned Yes No 11 6 4 2 Sean Won said that the majority of the returned surveys favored the restriction. Normally, parents will drop off & pick up students on the west side of School Street. Therefore the west side of School Street should be a Loading Zone (Drop-off and Pick -Up Only). To improve the safety of'the students, parking on the east side of School St should also be re cted. Note that the Village temporarily installed No -Parking -Any -Time Signs on the east side of School St to reduce congestion during construction. These temporary signs will be removed after the proposed restriction is approved. 2 2. No Stopping, Standing, Parking between 8:00 A.M. and 4:00 P.M. on School Days on North Side of Council Tr from 220 ft to 320 ft West of School St Survey Result Sent Out Returned Yes No 11 6 5 1 Sean Won said that the majority of the returned survey favored the above restriction. Both sides of the School Bus Tum Around should be clear of any parked cars to improve the sight distance of school bus drivers. Therefore, parking on both sides of School Bus Turn Around should be restricted. 3. Do -Not -Enter School Days 8:00 - 9:30 A.M. and 2:30 - 4:00 P.M. North Bound School St at Council Tr Survey Result " Sent Out Returned Yes No 11 6 4 2 Sean Won said that the majority of the returned survey favored the above restriction. Do -Not -Enter Signs have been installed here for some time. But they were removed during construction to reduce congestion. However, this sign was not covered by the Village Ordinances. The Ordinances should be revised to make this restriction enforceable. c) Summary Sean Won said that the Engineering Staff recommended the proposed restriction as requested by Lions School because the majority of the residents favored the restriction and the proposed restriction improve the safety of students and drivers. Commissioner Chuck Bencic, seconded by Ted Adamczyk, moved to approve the proposed parking restriction as requested by Lions School. The motion was approved by a vote of 5-0. 3 Trustee, Geoe Clewes�s ld that Counnil Trail;tretwecn Se�wun Ave to Elrnhurst Rd is In poor onitlon and narrow. Therefore, Trustee Clowes requested the4ollowing to tions School Principal Pat Cassidy: 1. Use of Council Trail by parents needs to be discouraged. 2. Use of Lincolnlliam/Sha-Bonee route needs to be encouraged for parents ncrth of Weller Creek. 3. Use of SunsetWiliiam/Sahbonee route needs to be encouraged for parents south of Weller Creek. Lions School Principal Pat Cassidy said that she will communicate with parents at upcoming meetings and will encourage the recommended route. B) MISCELLANEOUS Commissioner Arlene Juracek stated that Commissioner Art Coy retired from the Safety Commission following 25 years of service and the Village Board presented a certification of appreciation to him on Aug 6, 1996. The'S fety Commission will honor Commissioner Art Coy at `he September Safety Cornmisalon Meeting. VI. ADJOURNMENT With no further business to discuss, the .Safety Commission voted 5-0 to adjourn at 7:40 P.M., upon the motion of Commissioner' Chuck Bencic. Tec'"Adamczyk seconded the motion. Respectfully submitted, Sean S.M. Won,P.E. Traffic Engineer 4 VILLAGE OF MOUNT PROSPECT SAFETY COMMISSION MEETING ATTENDANCE SHEET AUGUST 12, 1996 NAME ADDRESS PHONE NO. PLEASE SIGN-UP AND PICKUP THE AGENDAI FINANCE COMMISSION AGENDA Thursday, August 29, 1996 7:00 p.m. 2nd Floor CONFERENCE ROOM - VILLAGE HALL 100 South Emerson Street I Call to Order II Approval of the July 25, 1996 Minutes III Discussion of the Street Reconstruction Program IV Presentation of the Comprehensive Annual Financial Report for the Eight -Month Fiscal Period Ended December 31, 1995 V Other Business VI Finance Director's Report VII Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Village Manager's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5327, TDD (847) 392-6064. FINANCE COMNUSSION Minutes of the Meeting July 25, 1996 Call to Order The meeting was called to order at 7.00 p.m. Those present included Chairman Richard Bachhuber, Commission Members John Engel, Vince Grochocinski, Newt Hallman, John Korn, Jim Morrison, Tom Pekras and Ann Smilanic. Also present were Finance Director Brian Caputo, and Assistant Finance Director Carol Widmer. Commission member Joe Etchingham was absent. II ,, r 1, f in The minutes of the January 25, February 29, and May 16, 1996 meetings were approved as presented. •a • Finance Director Brian Caputo presented the Village's mid -year financial review. Mr. Caputo directed the members of the Finance Commission to Schedule I of his July 18 memo to the Village Manager. This schedule contains information on the revenues and expenditures of the General Fund and the projected variances of each when the 1996 Budget is compared to the 1996 estimate. Mr. Caputo discussed several significant variations in revenue estimates. These included projected positive variances in other taxes, licenses, permits, and fees, intergovernmental revenue and fines and forfeits. Because these revenues are expected to significantly exceed projections, it has been determined that it will not be necessary to deposit Home Rule Sales Tax revenues of $300,000 into the General Fund. Instead, it has been recommended that those monies be deposited into the Capital Improvement Fund. In his discussion of expenditures, Mr. Caputo noted that total projected departmental expenditures with the exception of the Manager's Office are not expected to exceed the budgeted amounts. The negative budget variance in the Manager's Office is due to unanticipated legal fees. In the 1996 Budget revenues were expected to exceed expenditures by almost $400,000. However, the estimated 1996 surplus is now expected to be $691,000, an increase of $291,000. This will enable the Village to begin 1997 in a very strong financial position. Mr. Caputo discussed the Village's fund balances. The target fund balance for the General Fund has been 15 % of expenditures for many years. However, based on the 1996 estimated revenues and expenditures, the anticipated surplus in fund balance will increase to approximately 19%. Mr. Caputo stated that a 25% fund balance would be helpful to the Village in the future and could be looked at favorably by the rating agencies. The members of the Finance Commission asked if raising the level of the fund balance would improve the bond rating. Mr. Caputo 'stated that a 25% fund balance is not a guarantee of an improved bondrating. Rather, fund balances are just one factor the rating agencies look at when evaluating a Village's overall financial position. and improvements. She stated that in her opinion if revenues go down the expenditures should go down rather than using additional 'fund balance reserves to cover the shortfall. Mr. Caputo briefly reviewed the General Fund 1997 Forecast Budget. In his discussion of revenues for 1997 "Mr. Caputo' noted that while property taxes in the General Fund show an increase of 5.6% due to increasing requirements for the Police and Fire Pension Funds as well as for corporate purposes,` in total the Village tax levy will be held to approximately 4%. A projected increase of 17'% in fines and forfeits revenues' reflects an upward trend in collections while the projected 9.3 % in Other Taxes can mainly be attributed to utility tax collections. Expenditures in the 1997 Forecast Budget indicate a 6% increase "in'the Police Department budget. One of the initiatives in that departmental budget is the addition of a community service officer. The Community Development Department projected increase of $94,750 over the 1996 budget of $1,128,210 reflects the addition of an environmental health inspector. The projected; 6.1 % increase in the Human Services Department includes a provision for the enhancement of the Social Work Intern Program. Mr. Caputo noted that Schedule 3 "Available Fund Balances' demonstrates the Village's strong financial position. The estimated 1996 Capital Improvement fund balm, de of $2,410,215 includes $1 million which has been put aside for possible Village Halt improvements', and the Flood Control Construction Funds estimated 1996 Fund Balance reflects the See Gwun/Milburn construction project which has been deferred until 1998. Schedules 4 through 8 reflect the Village's debt capacity and the speed in which the Village will be able to retire its debt. For 1997 there are several' new initiatives being proposed. These include: 1. Acceleration of the Street Reconstruction Program including a bond issue of $2.5 million in 1997. 2. Creation of a Computer Replacement Fund to fund the replacement of computer hardware and software: 3. Creation of a merit pay pool which will provide for cash incentives for non-union personnel separate from cost -of -living increases. 4. Continuation of the management training which started in 1996. This training will focus on team building and managerial development. 2, The topic of a merit pay pool prompted much discussion. Mr. Caputo, in response to several questions, stated the plan called for a lump -sum payment for outstanding performers. This payment will not be added to the employee's salary base. The meeting was adjourned at 9:15 p.m. The next meeting will be held at 7:00 p.m. on August 29, 1996. CLW/Sm 3 Respectfully submitted Carol L. Widmer, Assistant Finance Director MAYOR GERALD L FARLEY TRUSTEES GEORGE A, CLOWES TIMOTHY J.CORCORAN RICHARD N. HENDRICKS PAUL WM, HOEFERT MICHAELE W. SKOWRON IRVANA K.. WILKS VILLAGE MA14AGER MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS VI. "fade of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Thursday, August 29, 1996 Village Hall 100 South Emerson Street 7:30 P.M. CALL TO ORDER ROLL CALL NEW AREA CODE 847 Phone` 708 / 392-6000 Fax: 708 / 392-6022 TDD: 708 / 392-6064 APPROVAL OF MINUTES (JULY 24, 1996) MEETING OLD BUSINESS NEW BUSINESS A. Downtown Streetscape Program ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064.